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BLOODNET USER MANUAL - National Blood Authority

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1. j Issue No Issue Date Issued Issued Qty Total Price Receipted Comments By AN ul Edit View 0000013428925 10 02 2014 03 43 ARCBS 4 1 715 42 100 001 7 00 Sydney 002 LONGEST EXPIRY 21AJOH KK1960496 006 50077688 N El Edit View 0000013428919 10 02 2014 02 58 ARCBS 7 2 415 98 100 001 7 00 Sydney 002 STOCK 21AJOH 3111960494 004 50082200 4 E Edit View 0000013428918 10 02 2014 02 57 ARCBS 2 690 28 100 001 7 00 Sydney 002 IRRADIATED STOCK 003 lt 10 DAYS OLD 005 21AJOH KK2 14401 006 50075579 Assigned Order s 494556 494556 494557 A donation lot number can be searched from the Receipting menu When you click on Search Donation lot number the following search screen will come up where you can enter the donation lot number and relevant result will be displayed Clicking the History link will display the discard transfer history of that donation lot number 37 BLOODNET Search Donation Lot Number Session expires in 19 46 Search Order ssue No Q Receipted Date 0000013488207 Alfred Hospital 29 04 2014 John Hunter 29 04 2014 12 51 PM Hospital 15 31 PM 10 00 10 00 lt Lala ed pi Page size 35 I 51431 7 05 2014 2 46 00 PM 10 00 Transfer VIC Alfred Hospital To NSW John Hunter Hospital 38 BLOODNET 4 Fate 39 NATIONAL BLOOD AUTHORITY AUSTRALIA BLOODNET 4 1 Fate Overview The Fate Module enables laboratories to recor
2. Other Fresh Components 4 Add the component s or product s to the transfer episode Click in the Scan or Enter a Donation Number or Lot Number box as applicable and scan or type in the number In the below screen shot you can see the field to enter you Donation or Lot number circled in red and a red arrow pointing to a unit that has now already been added to the transfer episode Fresh Components Scan or Enter a Donation Numbe O Add Component Fresh Component with donation number 5640007 was added Component Donation No Expiry Date Price Comments 04390 Red Cells in SAG M LD O 5640007 2 08 2013 11 59 00 PM 345 14 Remove Manufactured Products Scan or Enter a Lot Number Add Product Product Lot Number Quantity Expiry Date Price Comments No records to display Save Transfer Episode 41 BLOODNET 5 the last step click Save Transfer Episode at the bottom of the page and you will be directed to your completed transfer receipt to print sign and add to the shipper for transfer 4 3 Transfer In A transfer in is required in BloodNet when a unit is transferred from another BloodNet facility but they have not done the transfer in BloodNet To complete a transfer of blood or blood product to another site follow the five steps below 1 Select New Transfer Episode In located under the Fate menu Ay Inventory Gi Ordering Receipting lu
3. Issue Note 0000013265526 Order No 390832 Issue Note Date 04 07 2013 07 48 AM 10 00 Comments 001 1000 004 21ARPA 4CC1815671 Total Issue Price 1 675 74 Scan or Enter a Donation Lot Number 1 x scan Here 6 of 6 items receipted Add Feedback Remove Feedback Receipted Donation Lot Issue Component Blood Group Expiry Date Received Qty mi kesi Y UnReceipt 5443902 FFP 18200 O 19 06 2014 11 59 PM F i Y UnReceipt 5478548 FFP 18200 o 19 06 2014 11 59 PM E pe y UnReceipt 5466520 FFP 18200 O 19 06 2014 11 59 PM F Ez UnReceipt 5456058 FFP 18200 o 31 05 2014 11 59 PM F E aS UnReceipt 5434325 FFP 18200 O 03 06 2014 11 59 PM E E UnReceipt 5457470 FFP 18200 0 03 06 2014 11 59 T Finish and Save Note There will be occasions when the order cannot be 100 receipted by scanning e g a product listed on the issue note was not received In such circumstances the order will need to be closed manually This can be done by Facility Administrators clicking on the word receipt and setting the Received Qty as zero Feedback must be provided see 3 7 below Additionally the Blood Service must be notified to ensure traceability 31 BLOODNET 3 6 Receipting two components with same Donor Identification Number From time to time a facility may receive two blood components with the same donor identification number listed on one Issue Note e g
4. 8 05 2014 E ocation Discard Occurred This Strout ve tite area responsible for the loss of the compon snt nrad ict fnr sysmnia word here a init wac lo Moo U Wile Exa C viol Where d UHL Was Ic ir dt Discard Reason 9 Definitions Fresh Components Scan or Enter a Donation Number Add Component Component Donation No Expiry Date Price Comments No records to display 5 7 Access Approval Facility Administrators can accept or reject access requests to their BloodNet facility using the Access Approvals menu functionality All requests submitted by staff are automatically assigned to the relevant Facility Administrator Notification of an access request with applicant s details occurs via email e Hover over the Administration menu item and select Access Approvals from the drop down list e Search for the applicant by entering in their Username e Click on Action and select appropriate outcome Note if rejecting an applicant please provide a comment in the section provided 53 BLOODNET Session expires in 15 32 BloodNet Access Approvals XK Clear Filters Submitted Date Username ole Facility LIS Name AHP Code Approval Status Comment Approver Approval Date an m 5 Healthscope Pathology 10 02 2014 15 22 kjesse Facility User Shenpartan 31CGSH Accepted 10 02 2014 15 27 Action
5. National Health Provider Inventory Level INV001 The purpose of the National Health Provider Inventory Level Report Previously Current State Inventory is to identify both the nominated maximum inventory levels for each component and blood group as well as the available inventory for issue also known as Stock on Hand by health providers This report is intended for Pathology Services Only To run this report simply click on the report name Use the drop down menu to select the state you wish to view the report for you can choose a state other than your own or for a national report click All States GMU W received 9800701 FFP 18200 A 1 0 Product n received All States All States ACT NSW VIC QLD SA WA TAS INT 2 Choose the number of Previous Days to Check BLOODNET 3 Click View Report State Amber Alert 58 80 mz Previous Days To Check 7 Red Alert 30 Highlight when Inventory gt Max Stock 3 True False ki 14 41 bl 8 100 Find Next 4 A table will be displayed showing the inventory per hospital and per product Use the page turn buttons to move between states and be aware of the legend on the top right hand side of the page to explain the colour coding 61 BLOODNET 7 Help Support NATIONAL BLOOD AUTHORITY Phone 13 000 BLOOD 13 000 25663 AUSTRALIA email support blood gov au Fax 02 6151 5210 BLOODNET
6. Refresh in 01 59 Receipting 100 Receipted Issue Notes Unreceipted Issue Notes 2 100 Receipted Issue Notes 16 Cancelled Issue Notes 0 aa Issue No Issue Date Issued Issued Qty Total Price Receipted Comments Assigned Order s By Edit View 0000013429157 10 02 2014 08 55 ARCBS 20 1 304 80 100 001 ASAP 494691 Adelaide FOR 1000 ARRIVAL 2 Edit View 0000013426915 06 02 2014 11 21 ARCBS 30 1 957 20 100 001 send 493231 Adelaide this morning Edit View 0000013425969 05 02 2014 12 40 ARCBS 2 1 506 34 100 001 Send 490573 Adelaide Wednesday 5 2 4 Edit View 0000013425967 05 02 2014 12 39 ARCBS 3 2 259 51 100 001 Send 490573 Adelaide Wednesday 5 2 Note Unreceipting one or more receipted items once the issue note has been opened using the 35 BLOODINET edit button will move the issue note back to the Un receipted Issue Notes tab when it is saved This can be useful in the BloodNet Training site to make issue notes available for manual receipting 3 10 Completing an Issue Note The Receipted value shown on the Un Receipted issue note tab relates to the proportion of lines that have been marked as being receipted it does not relate to the order fulfilment ratio of Issued to Receipted Quantities Receipting Unreceipted Issue Notes Refresh in 01 55 Unreceipted Issue Notes 1 100 Receipted Issue Notes 217 Cancelled Issue Notes 3 Find by Dona
7. Grate m Reporting Administration Help Feedback g Change Facility 5 Printable Order Form 20 BLOODINET 2 7 1 Order Details Complete all information required in Order Details ensuring all mandatory fields marked with red asterisk are completed If you are unsure which order priority is required click the information icon to display the definitions Click Next to move onto Step 2 Routine Routine orders are orders where the acceptable time for delivery is on the next scheduled delivery by standard transport mo O urgent Urgent orders are where there is an unforeseen clinical need or likely clinical need for product prior to the next routine delivel earliest available standard transport mode The Blood Service confirms receipt of the order within 10 minutes of receipt and the product will be dispatched within 60 mi order being received where the product is available in inventory A Life Threatening s Life threatening orders are where there is a critical life threatening need for immediate delivery of a product by the most ra mode available The Blood Service confirms receipt of the order within 10 minutes of receipt and the product will be dispatched within 30 mi order being received where the product is available in inventory Assistance from emergency services may be sought to faci delivery Misuse of this order priority is not acceptable All URGENT or LIFE THREATENING ord
8. Important Note Check the delivery status of your cancelled order in BloodNet after it has been sent to ensure the cancellation notice delivery has been successful 2 4 Dispatched Orders tab Once the Blood Service creates an Issue Note and links it with the BloodNet order number the order will automatically move into the Dispatched Orders tab The BloodNet order details and the Blood Service Issue Note assigned to the order are visible under this tab allowing user to determine when ordered items have been dispatched from the Blood Service 19 BLOODNET Orders Dispatched Refresh in 01 58 Draft Orders 5 Sent Orders 2 Dispatched Orders 1 Cancelled Orders 1 Finalised Orders 10 Order No Status Type Priority Order Date Total Price Sent To Site Issues Notes 4 View 487545 y amp a 24 01 2014 16 26 2 259 51 Blood Service South Australia 1 0000013423632 i A Order numbers and Issue numbers are now linked 2 5 Cancelled Orders tab This tab displays all of the orders which have been cancelled from either Draft Orders or Sent Orders Those that display a symbol under Status are orders which have been sent and those without a symbol are draft orders which have been cancelled To view the order cancellation details click View which will display the cancellation summary if the order has been sent or the order summary if the order was cancelled in draft form Refresh i
9. PR E 9 6 5 ANO AR M 1 1 DD AA TD UT PO KO t KI DON APA KO A A ee DT NM A RA 8 AAA AOS PASA 5 oe HE Vi BA 5 PN A E 208 TA Kg ad A FO be MA Te E eo sh E o A Ur 1 sd eve do i Pe A OM 5 eee 9 2 5 51 DARA eb 1 6 Pew IA BU IN NA NY CA Ft EA NS USER MANUAL BLOODNET Contents 1 1 About BloodNet 5 1 2 Website Addresses 5 1 3 Document Control 5 1 4 Glossary 5 1 5 Registering for the Blood Portal as a New User 7 1 6 Requesting access to your BloodNet site 10 1 7 Logging onto the System 12 1 8 Home Page and Main Menu 13 1 9 Changing your Facility 14 1 10 Requesting Access to a new BloodNet site 14 1 11 Removing Access to a BloodNet site 15 Ge bacico 2 1 Ordering Summary 17 2 2 Draft Orders 17 2 3 Sent Orders 18 2 4 Dispatched Orders 21 2 5 Cancelled Orders 21 2 6 Finalised Orders 21 2 7 Placing a Stoc
10. 5640007 x The item with the donation number 5640007 is not located at current facility Search for item across all Facilities After doing the search you can do a Transfer In of the item to your own facility by clicking on following link 45 BLOODNET Component Search Results E The following fresh component s match the donation number 5640007 If the component is located at your facility then you can transfer in below AHP Code AHP Component Product Name Group Expiry Date Feedback Reported Red Cells Transfer In 31 Alfred Hospital Pad Cells in SAG M LD 04390 O 02 08 2013 False 345 14 You will then be redirected to a new Transfer In screen as shown below New Transfer In DVDN SApS NI 17 10 DEAICN Uraer Issue MA Created Date 16 05 2014 12 06 35 PM Transferred From VIC Alfred Hosp pita Transferred To Bankstown Hospital Packing Date 16 05 2014 E Packing Time 1206PM O Is this a Patient Transfer O Total Price Transferred 345 14 Fresh Components Scan or Enter a Donation Number Add Component Fresh Component with donation number 5640007 was adde deee Component Donation No Expiry Date Price Comments NI 04390 Red Cells in SAG M LD O 5640007 02 08 2013 23 59 345 14 Remove Once you click on Save Transfer Episode button on the following screen Transfer In of the item to your facility will be completed
11. 7 1 BloodNet Support Contact Details Blood Systems Support offers 24 hours 7 days a week support 365 days of the year You can access the Blood Systems Support contact details by hovering over the Help tab and clicking on Contact Us ES Ordering D Receipting Fate Reporting Administration E z D contact ue Contact USror support call 13 000 BLOOD 13 000 25663 ema sup BloodNet User Documentation 5210 J T BloodNet User Reference Group BURG Documentation Contact Blood Service Inventory and Distribution You can then contact support via phone or email of fill in the contact form as shown below Note Your name email and work phone will be pre populated in the fields below if they are in your BloodPortal account Contact Us For support call 13 000 BLOOD 13 000 25663 email support blood gov au or fax 02 6151 5210 or use the contact form below Contact Form Name Name is mandatory Email Email Address is mandatory Work Phone Work Phone is mandatory Contact Reason X BloodNet Order No Blood Service Issue Note No Message 7 2 BloodNet User Documentation To access the BloodNet documentation hover of the Help tab and click on BloodNet User Documentation ES Ordering a Receipting Fate lu Reporting Gj Administration Help 7 B Contact Us Contact USfor support call 13 000 BLOOD 13 000 25663 email sur JE 5
12. Fresh Components Scan or Enter a Donation Number po Add Component Fresh Component with donation number 5640007 was added Component Donation No Expiry Date Price Comments 04390 Red Cells in SAG M LD O 5640007 02 08 2013 23 59 345 14 fo Remove Manufactured Products Scan or Enter a Lot Number Add Product Product Lot Number Quantity Expiry Date Price Comments No records to display Cancel Save Transfer Episode 46 BLOODNET 4 Click Save Discard Episode The BloodNet Discard Receipt will now be available to view Nevv Discard Session expires in 12 40 Created Date 24 07 2013 11 21 18 AM Facility Name Alfred Hospital Discard Date 24 01 2013 Location Discard Occurred Pathology Ie Discard Reason Expired Time expired Fresh Components Scan or Enter a Donation Number 5651076 Add Component Fresh Component with donation number 5597178 was added Component Donation No Expiry Date Comments MI 04390 Red Cells in SAG M LD A 5651076 5 08 2013 11 59 00 PM Remove 04390 Red Cells in SAG M LD A 5603972 5 08 2013 11 59 00 PM Remove 04390 Red Cells in SAG M LD AB 5591725 2 08 2013 11 59 00 PM Remove s 04390 Red Cells in SAG M LD AB 5601250 1 08 2013 11 59 00 PM Remove 04390 Red Cells in SAG M LD A 5597178 5 08 2013 11 59 00 PM Remove Manufactured Products Scan or Enter a L
13. Select the report you wish to run simply by clicking on the report name Use the drop down menus and date picker to specify a date range you would like data for and click View Report State VIC gt Facility Alfred Hospital v View Report Start Date 1 06 2013 NULL End Date Ha NULL i4 June 2013 M T WTF DateRange Last Month Ka KSI ES Ne ah E 6 iz 3 15 56 17 15 2 Z 2 24 25 26 27 28 29 30 Today is Wednesday 24 July 2013 A table will be displayed with all of the data for the requested time period view Raport This data can be extracted to an excel spread sheet by clicking on the floppy disk icon on the top of the screen and selecting excel These reports can be run whenever required and for any specified time frame Follow the same steps to run the Discard Blood Products FATEOO2 Transfer Blood Component FATEOO3 and Transfer Blood Products FATEOO4 reports also 6 3 Feedback Report The National Health Provider Feedback report RECOO1 shows the feedback comments reported when the unit received is not suitable for use or for any other feedback reasons regarding the issue of the units ordered from the Blood Service To run the Feedback report for your facility 1 Click on the report name under Reporting from the main menu bar and the Reports tab on the drop down menu 59 BLOODNET 2 Complete the required date range or simply cl
14. Stock Level Alert and On Hand stock This allows users to view their stock levels without having to create an order Ordering Allows the user to place orders and view the status of orders Order searches and printable order forms are also available here Receipting Allows receipt of orders and searching of issue notes Fate Allows the user to view or record the discard and or transfer of units Reporting Provides access to Fate and Inventory Reports Administration Allows Facility Administrators to edit facility details edit ordering templates view and action requests for access to BloodNet for your facility and add edit news items Help Contains links to the latest User Materials Contact form to email Blood Systems Support staff and a link to the Blood Service Inventory and Distribution centres contact details Feedback Allows submission of feedback regarding BloodNet at any time while using the system an email is then generated and sent straight to the Support Team Change Facility If you have access to more than one BloodNet facility you are able to switch between without having to log out and log back in again simply by clicking here BloodPortal This will link you back to the BloodPortal page to access other NBA systems and subscriptions Access Request If you need to apply for access to another BloodNet site please click here to add a role at another facility Logout Used to log out of the BloodNet system and BloodPortal appl
15. 07 02 2014 11 25 pardhi Facility User Peninsula Private Hospital 31CDOR Accepted 07 02 2014 14 01 Action 07 02 2014 11 24 snpaxd2 Facility User Accepted 07 02 2014 12 24 Greenslopes Action Access Request Username Test_user200 Given Name test200 Family Name tester200 Email Address Test_user200 nba gov au Work Number Role Facility User Facility BloodNet Test Facility LIS Approval Outcome Approver Comment Facility administrators can also view a list of current users for their laboratory simply by clicking on Approval Status and selecting Accepted a list of current users will be displayed along with the approver and approved date 5 9 Status Levels Pending The access request is awaiting action until the user is accepted or rejected All users with pending status do not have access to BloodNet Rejected This is for users who have requested access to an incorrect facility discontinued work at a facility requested access for an incorrect role These users will not have access to your BloodNet facility Accepted This status is for users who have requested access to the correct facility with the correct role and require access to your BloodNet facility Once they are accepted they will have immediate access to your BloodNet facility 54 BLOODNET 5 10 Revoking User Access to a BloodNet site If you are required to reject a user s access search for their username as detailed a
16. Blood Service Cancel 531730 30 04 2014 14 35 0 00 Blood Service Cancel 531698 29 04 2014 15 48 0 00 Blood Service Cancel If you need to cancel an order which is still in draft form click Cancel on the right side of the screen A pop up box will appear asking if you wish to cancel the order click Ok to continue The order will be cancelled and available to view under the Cancelled Orders tab Any draft orders where the stock required is zero will be automatically deleted from the system after 48 hours 17 2 3 Sent Orders tab This tab displays orders that have been finished and sent The status of orders on this tab may be as follows Order Transmission Related Symbols The Blood Service has confirmed receipt of an electronic order An order has been transmitted electronically but receipt of the order has not yet been confirmed by the Blood Service A Downtime order whereby the order was finalised without being sent to the Blood Service All orders in BloodNet are normally transmitted to the Blood Service electronically by secure encrypted email however the capability to fax orders to the Blood Service is available in BloodNet purely for contingency arrangements if the electronic link between BloodNet and the Blood Service fails Orders will remain in the Sent Orders tab until they are issued by the Blood Service and ready for dispatch to the facilities Once the issue note number h
17. Factor Concentrates and Albumin Click on those tabs to enter the details of each component as required Click Next to move to next Step 21 BLOODINET Note The Calculate Required Quantities needs to be used on each tab New Stock Order Session expires in 19 20 1 Order Details 2 Order Items 3 Confirm amp Send Calculate Required Quantities For Red Cells y y Platelets Component Item Price Stock Stock Level Alert On Hand Required LIS Updated A 20211 Red Cells O Positive 345 14 80 55 60 20 Red Cells O Negative 345 14 42 15 eo 22 Red Cells A Positive 345 14 53 35 Factor Concentrates MIME Red Cells A Negative 345 14 16 C o Albumin DY Red Cells B Positive 345 14 2 Red Cells CMV negative O Positive 345 14 53 0 DY Red Cells CMV negative O Negative 345 14 28 fo 2202 Red Cells CMV negative A Positive 345 14 36 0 DY Red Cells CMV negative A Negative 345 14 10 6 Red Cells CMV negative B Positive 345 14 2 0 IY Red Cells CMV negative B Negative 345 14 2 o ET sale negative K 60 81 0 0 Calculate Required Quantities For Red Cells 2 7 3 Confirm and Send Ensure all details under Order Details and Order Items are correct including delivery address delivery time and date required Click Back if you need to edit any details before sending Once al
18. Fate llu Reporting lt Administration Help Contact Us Contact USrpor support call 13 000 BLOOD 13 000 25663 email sug 3 5210 BloodNet User Documentation BloodNet User Reference Group BURC ocumentation e Contact Blood Service Inventory and Distribution 64
19. Feedback will now appear on the line of the product which you have just entered feedback for Continue to receipt the rest of the issue note as normal and click Finish and Save Receipt Issue Note 0000013265478 Session expires in 17 11 Issue Note No 0000013265478 Order No 390858 Issue Note Date 04 07 2013 06 57 AM 10 00 Comments Total Issue Price 375 06 Scan or Enter 8 Donation Lot Number 1 7 Add Feedback X Remove Feedback Receipted Donation Lot Issue Component Blood Group Expiry Date Received Qty EE Receipt 5501173 Platelets APH LD 30f4 32647 A 07 07 2013 11 59 PM fo of 1 E a Receipt 5501173 Platelets LD 2of4 32646 Ar 07 07 2013 11 59 PM fo of 1 Receipt 5501173 Platelets APH LD 16 5 32645 A 07 07 2013 11 59 PM fo of 1 Finish and Save 34 BLOODINET If feedback is entered accidently tick the check box on the right side and click Remove Feedback Note Feedback is mandatory vvhen the receipted quantity of a product is zero Important Note A report is sent automatically from BloodNet to the Blood Service and Jurisdictional Blood Policy Officers each morning listing all issue note lines where the Feedback box is ticked and showing the reason This information forms an important link in the quality cycle for the Blood Service The Blood Service will manage such feedback in accordance with its est
20. Paediatric Red Cells 1 of 4 and 2 of 4 i i in 19 37 Receipt Issue Note 0000013257246 EY ERP YE Issue Note No 0000013257246 Order No 385790 Issue Note Date 24 06 2013 11 12 AM 10 00 Comments 001 RESERVE 002 10xA 2xA lt 5 days old 003 2x0 2x0 2xA lt 3 days old 004 1x0 CMV 1x0 CMV 2xA CMV lt 3 days 005 006 Send 1100 RUN 24 6 13 Total Issue Price 630 36 Scan or Enter a Donation Lot Number 1 xp sd Add Feedback X Remove Feedback Donation Lot Blood Receipted Issue Component Bon Expiry Date Received Qty i Red Cells in SAG M LD 1of4 26 07 2013 11 59 p 2 7 f Ss Receipt 5662627 24381 O al 0 ofi al i Red Cells in SAG M LD 1of4 26 07 2013 11 59 i 9 f Receipt 5597070 34381 O res Jo ofi E in SAG 3 26 07 2013 11 59 8 2225 5597052 Cells in SAG M LD lof O 26 07 2013 11 5 0 ofi Fj Ascent 34381 PM Red Cells in SAG M LD 2of4 26 07 2013 11 59 9 f1 s Receipt 5597070 34382 O as 8 9 E i Red Cells in SAG M LD 2of4 26 07 2013 11 59 97052 fi pa Receipt 5597052 555586 O x O E IA Red Cells in SAG M LD 3of4 a 26 07 2013 11 59 1 F C 34383 i Red Cells in SAG M LD 30f4 26 07 2013 11 59 p 97052 f1 E Receipt 5597052 24383 O a 0 Jo al Receipt 5597052 Red Cells in SAG M LD 4of4 ae 26 07 2013 11 59 of1 Fi Sp 34384 j Red Cells in SAG M LD 4of4 26 07 2013 11 59 9 k 0 fi e
21. Positive 0 AW Update Cancel Update the Max Stock and Min Order Quantity on this page and click on Update to update the component on this page Answer Ok to the prompt Are you sure you want to add this component product 5 6 Manage Discard Location For non LIS enabled sites manage discard location functionality has been incorporated to add edit delete discard locations gt ki Ordering 8 Receipting a Fate lu Reporting Administration Help 3 Feedback Change Facility Advanced Search Manage Discard Locations Session expires in 19 41 Q F Facility Administration Create Facility ije Add Discard Location 2 Access Approvals s Edit My Facility Name 7 News Management J Edit Order Template No records to display 7 Manage BloodNet User Reference Group BURG Documents i Manage Discard Locations Af Downtime Administration WE Test Utilities as acy Policy Disclaimer For support call 13 000 BLOOD 13 000 25663 or email support blood gov au BloodNet v4 0 2 26791 Clicking on Manage Discard locations under the administration menu provides the option to add custom discard locations that will be available in the drop down of Location Discard Occurred field under New Discard E 1 res in 19 New Discard Session expires in 19 11 Created Date 8 05 2014 4 20 51 PM Facility Name Abbott Pathology Discard Date
22. Reporting Administration w Help Feedback 4 Change Facility E Fates By Type Fate Discards Refresh in 00 32 a 2 New Transfer Episode Out 2 Transfers In 941 New Transfer Episode In New Discard Episode 3 Find by Donation Lot Number A New Discard Not Receipted In BloodNet Discard No Discard Date Contents Discard Reason Location Occurred Total Price Created Date Edit View 79404 29 04 2014 x oy Other Pathology 313 41 29 04 2014 12 32 Edit View 79394 29 04 2014 1 Other Pathology 753 17 29 04 2014 10 47 Edit View 79393 29 04 2014 8 1 Other Pathology 188 29 29 04 2014 10 47 Edit View 79392 29 04 2014 xi Other Pathology 188 29 29 04 2014 10 47 Edit View 79391 29 04 2014 ki Other Pathology 188 29 29 04 2014 10 47 Edit View 79272 28 04 2014 Ke Other Returned to Supplier 51 61 28 04 2014 11 33 2 Select the reason for the transfer from the drop down list If the unit is to be transferred with a patient select that option from the list click on the box next to Is this a Patient Transfer and enter in any relevant details if possible New Transfer In Session expires in 19 52 a Created Date 7 05 2014 2 46 05 PM Transferred From VIC Alfred Hospital Transferred To John Hunter Hospital Packing Date 7 05 2014 Packing Time 2 46 PM 6 Transfer Reason Close to expiry Patient Transfer Total Price Transferre
23. Reporting and a variety of mailing ists In this way BloodPorta provides users wih a single place where they can directly update and correct their contact details wth the MBA across several IT systems and subscribe ta mailing lists relating to trarstuson in Australia F you choose nat te provide the mandatery information en this form then your application for access to BloodPartal cannot be processed This wil prevent you from accessing a range of MBA ICT systems including ABDA BloodOhat Blcodhjet and Jurisdictional Reporting The MBA at times 3155 contacts those involved in the Australian Blood Sector to make them aware of important news and events Indicate below it you consent to the National Blood Authority rating Fat wil nat dioss your personal nformenon ta 8 third party comba you on an base relation to matters afecting the Ausradian Blood Sector At ary stage you can change your mind and withdraw your comment by emailing the Mational Blood Authority at suppod blood grau Please note that a condition of access to some systems such as ABOR and BloodMet 5 that you consent to recene regular updates on matters relating to these systems Your choice to receive or not other updates from the MBA will not affect updates relating to ABDA and BloodHet F you are a user of one or both of these systems The MBA privacy policy can ake be located at priva This includes further information an how the MBA manages personal inf
24. also known as Stock on Hand by health providers This report is intended for Pathology Services Only Fresh Components 1 006 On hand levels entered for stock orders for all components and products for the chosen month as a raw value and proportion of maximum stock The data is graphed over time Issues Report INVOO2 This report shows the number of units issued and receipted and the manufacturing costs involved for fresh components and manufactured products for selected months with modifiers as defined on issue notes Search Donation Lot Number INVOO9 Search Donation Lot Number LIS Inventory INVO0O8 LIS Inventory LIS Inventory Chart INVOO7 LIS Inventory Chart Fresh Blood Orders and Issues FULO10e The Fresh Blood Orders and Issues Report is comprised of Orders recorded in BloodNet and Issues sent by the Blood Service including Issues to Health Providers not using BloodNet Orphaned Issue Notes The Report shows all Orders and Issues that occurred between the start and end dates and match the selected facilities This report was designed to be exported into Excel for further manipulation 58 BLOODNET 6 2 Fate Reports A selection of reports is available to capture both discard and transferred data across a selected time period Blood Products and Blood Components are captured in separate reports to allow for more specific searches The format of each report is the same to generate a Fate report
25. or Enter a Lot Number Add Product Product Lot Number Quantity Expiry Date Price Comments No records to display Save Discard Episode For support call 13 000 BLOOD 13 000 25663 or email support blood gov au BloodNet v4 0 1 19763 If you are unsure of the most appropriate Discard Reason simply click the Definitions link next to the drop down list and an explanatory screen with a list of all reasons and a description of their use will be displayed Simply click on the relevant reason to select that reason and to close the explanatory screen 3 Scan the Donation number barcode into the Scan or Enter a Donation Number field and click Add component BloodNet will retrieve all remaining data and add this unit automatically to the discard record To add any additional unit s simply scan the next donation number You can enter multiple units per discard record and a discard record can contain both blood components and blood products The benefit of entering multiple units on one discard record is that you will only need to enter the Discard Reason and Location Discard Occurred values once 44 BLOODNET Nevv Discard Session expires in 15 54 Created Date 24 07 2013 11 21 18 AM Facility Name Discard Date 24 07 2013 al Location Discard Occurred Pathology Discard Reason Expired Time expired Fresh Components or Enter a Donati
26. you will transfer the items to from the drop down list This list contains all sites nationally who are on BloodNet as well as custom locations if you begin to type the site that you are transferring to the list will narrow down to your option New Transfer Created Date 22 07 2013 1 35 42 PM Transferred From BloodNet Test Facility Transferred To st Packing Date NSW Bankstown Hospital NSW Bathurst Health Service Pathology West NSW Bathurst Private Hospital Barratt and Smith NSW Bega District Hospital Is this a Patient Transfer NSW Blacktown District Hospital Packing Time Transfer Reason Total Price Transferred NSW Blue Mountains District Hospital 3 Select the reason for the transfer from the drop down list If the unit is to be transferred with a patient select that option from the list click on the box next to Is this a Patient Transfer and enter in any relevant details New Transfer Created Date 22 07 2013 1 35 42 PM Transferred From BloodNet Test Facility Transferred To Packing Date 22 07 2415 O Packing Time a 35PM Transfer Reason Is this a Patient Transfer Close to expiry Total Price Transferred Patient Transfer Recall by Supplier Unit delivered to incorrect facility by supplier Urgent inventory requirement by other facility Routine distribution to other facility Eran ar Entar a Manstinn Mhi
27. 00 ES JS s 26 06 2013 08 51 PM 3 129 76 Blood Service Melbourne Finalise Cancel The below pop up box will appear 5 R n Y Message from webpage Are you sure you want to finalise this order without confirming that it is V linked to an issue note in BloodNet Click OK only if you are able to confirm you have recerved the order and it has been receipted independently in your BloodNet Site Cancel the order instead of finalising if you have not yet received this order or you have been notified that this order will not be fulfilled Click Ok to finalise the order Note This function is only available to those BloodNet Administrators 2 3 2 Cancelling Orders An order that has been sent to the Blood Service can only be cancelled while the order is displayed on the Sent Orders tab To cancel a sent order click the Cancel link for the order and enter a reason for the cancellation click Next followed by Submit Cancellation Note If the order is displayed in the Dispatched tab contact the Blood Service to determine if the order can be cancelled View 390886 gl y 04 07 2013 07 14 AM 45 023 79 Blood Service Melbourne 1 Finalise Cancel I View 389516 Lgl y M 01 07 2013 03 33 PM 3 760 92 Blood Service Melbourne 1 Finalise Cancel View 387500 DIY m 26 06 2013 08 51 PM 3 129 76 Blood Service Melbourne Finalise Cancel
28. 210 BloodNet User Reference Group BURG Documentation W Contact Blood Service Inventory and Distribution This will link you to the Quick Start Guides and current User Manual for BloodNet These will be regularly updated with only the most up to date versions available through BloodNet 63 7 3 Bloodnet User Reference Group BURG Documentation This link will take you to BURG documentation s E Ordering Receipting Grate m Reporting P Administration Help Contact USror support call 13 000 BLOOD 13 000 25663 email sur 5210 BloodNet User Reference Group BURG Documentation t Contact Blood Service Inventory and Distribution Clicking on BURG documentation takes you to the meeting details and corresponding documentation for those meetings BloodNet User Reference Group BURG Documentation Meeting 12 05 2014 12 00 AM View Fridge Register v1 2 pdf pdf Meeting 19 04 2014 12 00 AM BURG Minutes 19 April 2013 Final docx BURG Agenda 24 February 2014 docx 7 4 Contact details for the Blood Service Inventory and Distribution sites The fourth item under the Help tab is the contact details for the Blood Service Inventory and Distribution sites If you click on this link it will open a separate internet tab and take you through to the Blood Service website for the most up to date contact details of your local Inventory and distribution centre Ed Ordering a Receipting G
29. 4 Red Cells AB Negative 0 Av Edit Remove RlandNeat lear Tarme and Canditinne NRA Drivarw Dalim 1 Mierlaimar 5 5 Click on each individual row to edit Click on Add Red Cells to be able to add new red cells component to order template from the following screen Edit Order Template Session expires in 19 41 Red Cells Mi 1 Teams Mairan rn mnaman Dina anm Maw Diner Min Muda Dis Select the blood component that you want to be part of order template and then press the button Add selected items to order template to make sure the items are part of order template ee Session expires in 19 33 Search Order Tssue No a Edit Order Search Issue Notes Search Donation Lot Number Platelets Item Price Component Blood Group 345 14 Red Cells As fresh as possible O Positive C Frozen 345 14 Red Cells As fresh as possible O Negative O 345 14 Red Cells As fresh as possible A Positive O 345 14 Red Cells As fresh as possible B Positive O Albumin 345 14 Red Cells As fresh as possible B Negative 345 14 Red Cells As fresh as possible AB Positive 345 14 Red Cells As fresh as possible AB Negative O 52 BLOODNET Click the Edit link to open a page where the Max stock and Min Order Quantity can be updated Edit Order Template Session expires in 19 55 Red Cells Add Red Cells Platelets Item Price Component Blood Group Max Stock Min Order Qty 345 14 Red Cells O
30. 5 Adelaide Monday 3 2 T 3 2 Receipted Issue Notes Tab Issue notes which have been 100 receipted can be found under the 100 Receipted Issue Notes tab Refresh in 01 59 Receipting 100 Receipted Issue Notes q AAA Unreceipted Issue Notes 2 100 Receipted Issue Notes 16 Cancelled Issue Notes 0 Issue No Issue Date Issued Issued Qty Total Price Yo Receipted Comments Assigned Order s By 4 Edit View 0000013429157 10 02 2014 08 55 ARCBS 20 1 304 80 100 001 ASAP 494691 Adelaide FOR 1000 ARRIVAL AN Edit View 0000013426915 06 02 2014 11 21 ARCBS 30 1 957 20 100 001 send 493231 Adelaide this morning a Edit View 0000013425969 05 02 2014 12 40 ARCBS 2 1 506 34 100 001 Send 490573 Adelaide Wednesday 5 2 a Edit View 0000013425967 05 02 2014 12 39 ARCBS 3 2 259 51 100 001 Send 490573 Adelaide Wednesday 5 2 29 BLOODNET 3 3 Cancelled Issue Notes Cancelled Issue Notes are those which have been cancelled by the Blood Service when the issue note needs to be amended or reissued from Inventory and Distribution Refresh in 01 58 Receipting Cancelled Issue Notes efresh in Unreceipted Issue Notes 0 100 Receipted Issue Notes 218 Cancelled Issue Notes 3 Issue No Issue Date Issued By Issued Qty Total Price Receipted Comments Assigned Order s 2 View 0000013427845 07 02 2014 10 25 ARCBS FO 34 298 81 100 001 RESERVE 493732 M
31. Lot Receipted z Issue Component Expiry Date Rh D IG IM 2V1 2501U Glycine 36908 19 03 2014 12 00 UnReceipt 3690850007 Rh IG IM 2VI 62510 Glycine 10 04 2014 12 00 UnReceipt 3680010010 36800 AM 12 2 gt Y UnReceipt 3470550512 Albumex 20 100 ml 34702 A A ej Y UnReceipt 3640800034 Hep 8 Ig VF 1001U 36401 pd o Received Qty 50 or so E Receipting completed on 01 07 2013 04 08 PM Finish and Save Receipt Issue Note 0000013264720 Issue Note No Order No Issue Note Date Comments Total Issue Price LIS Import Status 0000013264720 388479 03 07 2013 07 48 AM 08 00 001 IVIG 941 46 0 of 2 rows imported into LIS Details Scan or Enter a Donation Lot Number Session expires in 19 41 1 of 2 items receipted Add Feedback A Remove Feedback Receipted Issue Component Expiry Date Received Qty 3 Group Intragam P 200 mL 08 02 2015 12 00 UnReceipt 3740600875 37402 AM F Receipt 3740500864 Intragam P 50 mL 37401 20 12 2014 12 00 AM Jo ofi Finish and Save If you are receipting more than one item vvith the same lot number enter the actual quantity received into the Scan or Enter a Donationf Lot Number box and then scan the lot number to enter the correct amount in the Received Qty column 3 7 Entering Feedback for compo
32. O ICU Dy Receipt View 0000013423632 03 02 2014 06 57 ARCBS 3 2 259 51 0 001 Send 487545 Adelaide Monday 3 2 1 30 BLOODNET 3 5 Receipting Blood Components Scan the donation number from a unit in the consignment BloodNet will automatically place a 1 in the Received Quantity column a green tick will also be entered under the Receipted column The line on which the item is located will also be highlighted in bold font to ensure visibility of items receipted Receipt Issue Note 0000013265526 i Issue Note No 0000013265526 Order No 390832 Issue Note Date 04 07 2013 07 48 AM 10 00 Comments 001 1000 004 21ARPA 4CC1815671 Total Issue Price 1 675 74 Scan or Enter 8 Donation Lot Number Scan Here 1 of 6 items receipted Add Feedback Remove Feedback Receipted Donation Lot Issue Component Blood Group Expiry Date Received Qty E Receipt 5478548 FFP 18200 19 06 2014 11 59 PM O 6 1 a Receipt 5466520 FFP 18200 19 06 2014 11 59 of1 Receipt 5456058 FFP 18200 31 05 2014 11 59 PM 0 of 1 E Receipt 5434325 FFP 18200 o 03 06 2014 11 59 PM 0 ofi al E Receipt 5457470 FFP 18200 03 06 2014 11 59 of1 E Finish and Save Continue to scan each component until all have been scanned for the issue note then click finish and save Receipt Issue Note 0000013265526
33. T 1 11 Removing Access to a BloodNet site An important part of BloodNet is ensuring the privacy of patient data is maintained It is important that when a staff member leaves the organisation that their access in BloodNet is removed Facility Administrators should undertake this process on a regular basis to ensure that only current staff have access to BloodNet To remove access to BloodNet a Select Save Action Access Request Select the Access Approvals item from the Administration Menu Locate the relevant user and select Action Select Rejected in the Outcome drop down list Provide acomment as to why access is being rejected Username Test_user300 Given Name tester Family Name tested Email Address Work Number Role Facility User Facility BloodNet Test Facility LES Approval i Outcome Approver NBA Comment 15 2 1 Ordering Summary Orders can be viewed in summary by status by hovering over the word Ordering and selecting Orders by Status Within this summary screen there are 5 tabs Draft Orders Displays orders that have been partially completed and saved but not sent to the Blood Service Sent Orders Displays orders that have been sent to the Blood Service and the orders acknowledgement status Dispatched Orders Displays orders that have been fulfilled and linked to the relevant issue note Cancel
34. T Eorgot password Login New user Create an account You are entering the National Blood Authority s Information Technology network Unless expressly authorised to do so you are not permitted to enter this network Under the Commonwealth Criminal Code it is an offence for a person to cause any unauthorised access to or modification of data held in or any unauthorised impairment of electronic communication to or from a Commonwealth computer Access to and use of this system is also subject to Commonwealth State Territory laws and legislative requirements Acceptance of this notice by clicking the Login button above constitutes express consent to comply with Commonwealth State Territory laws and legislative requirements as well as the National Blood Authority s lawful and reasonable directions in relation to use of this system For support call 13 000 BLOOD 13 000 25663 or email support blood gov au BLOODINET 1 6 Requesting access to your BloodNet site After logging in you will see the BloodPortal home page as shown below Home B My Account v E My Subscriptions Help BLOODINET BloodNet is Australia s national online ordering and inventory management system Je BLOODchat 4gm BloodChat is a group of online discussion forums that enable those vvorking or interested in the blood sector to come together to share ideas resources and to discuss matters relating to transfusion ABDR Australian Bleeding Diso
35. ablished procedures for handling customer feedback and may well contact you in relation to feedback raised as your name and nominated contact number will be sent through with the information Such contact will take place outside the framework of BloodNet 3 8 Receipting Issue Notes Manually Using Facility Administrator Role e Select the order to be receipted from the Unreceipted Issue Notes tab on the receipting page e Click receipt on the left hand side e Click the word receipt for each component or product If there is a problem with a component or product that has been delivered apply feedback as per point 3 7 above 9 Click the Finish and Save button 3 9 Viewing and Editing an Issue Note that has been 100 Receipted Once and issue note has been 100 receipted and saved it moves to the 100 Receipted Issue Notes tab You are able to view the way an issue note was receipted and change the way an issue note was receipted e g change the Received Qty if required You are also able to add to or edit any Feedback that has been recorded or Un receipt and issue note by using the Administrator role to un tick the Receipted word and re save it In order to do any of these functions click the edit or view link on the left hand side of the screen on the same line as the issue note you wish to edit or view Functions are then performed in the same way as for an un receipted issue note
36. ad only and have been foryvarded from your BloodPortal account If these are not correct please update your BloodPortal account before submitting this reqistration form User Details Given Name Family Name Test Dummy Test dummy test com Email Address 02 6111 0000 Work Number TestDummy Username Roles Select Add Role and choose the Role Facility you require access to Please click on add role and choose your Role State Territory and Facility before clicking Add Role Role Facility LIS No records to display BloodNet User conditions e The BloodNet User Conditions are important to ensure that information in the BloodNet is submitted correctly that users accessing the BloodNet are properly authorised and that BloodNet information is not used or disclosed for unauthorised purposes e In completing this form you agree to comply with the BloodNet User Conditions Each time you log on to the BloodNet you also acknowledge your obligation to comply with the Conditions e Failure to comply with applicable BloodNet User Conditions may lead to user status being withdrawn or other consequences You must read and accept the BloodNet User Conditions to continue lt Please accept the BloodNet User Conditions a Once you have added a role and accepted the User Conditions please click Submit and wait for your role to be accepted Once you have added r
37. as been linked the order number it will automatically move into the Dispatched tab The details of the order can be found by clicking on the View hyperlink located on the left side of the screen next to the order number You are also able to see a summary of the order details by clicking on the magnifying glass Preview icon Orders Sent Refresh in 01 49 E rch Order Issue Draft Orders sent Orders 8 Dispatched Orders 0 Cancelled Orders 14 Finalised Orders 97 A Search Sent Orders Order No Status Type Priority Order Date Total Price Sent To Site View 531799 mE 06 05 2014 13 48 0 00 Blood Service Sydney Resend Cancel 4 View 531760 Ey 2 06 05 2014 09 36 20 708 40 Blood Service Sydney Resend Cancel 18 BLOODINET 2 3 1 Finalising Orders If a BloodNet order number has not been entered correctly onto the Consignment Issue note by the Blood Service BloodNet will not be able to associate the order with the issue note and therefore the order will remain under the Sent Orders tab Products and components can still be receipted hovvever the order vvill remain under Sent Orders until finalised manually To finalise a BloodNet Order click finalise View 390886 Mv Aes 04 07 2013 07 14 AM 45 023 79 Blood Service Melbourne 1 Cancel View 389516 bl y 01 07 2013 03 33 PM 3 760 92 Blood Service Melbourne 1 Finalise Cancel View 3875
38. bove click action and change the outcome to rejected This may be needed if a staff member has moved onto another lab Access can also be reinstated if they return to your laboratory in the same way by searching for their username clicking action and changing the outcome back to accepted 55 BLOODNET 5 11 News Management This functionality allows staff to post news items on the BloodNet home page for their local facility e Hover over the Administration menu item and select News Management from the drop down list e Select Create News Item button from the left of the screen and the news item template will appear 9 Enter the Title and enter the content within the free text field Edit the font size and style using the buttons within the top of the text box 9 Select status as Active e Click the Insert button The news item will now be located on the front page of your facility for all users from your facility to see Add News Title News Item Visibility gt Facility gt Important Content FET la 9 LL 22 FT E Normal Verd 10pt j B Z U E E s S88 eS Bye Aiia app css c l 0 Design lt gt HTML a Preview Words O Characters O Footer Hyperlink Status Active 36 66 9 5 3 1 Archiv
39. cipitate 12 test test 01 01 1963 Remove Add Manufactured Product 0 2 Add another patient to the order if required To add another patient click on Add Patient Fresh Component or Add Patient Manufactured Product 24 BLOODNET New Special Order Session expires in 19 55 search Order Issue No Q 1 Order Details 2 Order Items 3 Confirm amp Print M Add Patient Fresh Component Add Patient amp Manufactured Product Copy Items From a Previous Patient Order Item Quantity Patient UR Number Date of Birth t r i ste 1 i dt Add Fresh Component Cryoprecipitate 12 test test 01 01 1963 Remove Add Manufactured Product Y 2 8 Copying a Previous Patient Special Order Copy a previous order by either e Using Search Orders in the ordering module drop down list Search by Patient Name or UR Number and then click view and copy order or e Using the Copy orders from a previous patient order button 2 9 Creating a Downtime Order A Down Time order can be created for each of the order types and may be required under the following circumstances e BloodNet is unavailable for any reason e g a scheduled outage or internet access failure e Anurgent order was placed by phone e A staff member was unfamiliar with BloodNet and placed order by phone or fax Correct use of the Down Tim
40. d Recall by Supplier Unit delivered to incorrect facility by supplier Urgent inventory requirement by other facility Fresh Components Routine distribution to other facility _____ Bee Other Is this a Patient Transfer 3 Add the component s or product s to the transfer in episode Scan or Enter a Donation or Lot Number as applicable This will automatically populate the transferred from location 42 BLOODNET Fresh Components me Scan or Enter a Donation Numbe Y Add Component Fresh Component with donation number 5640007 was added Component Donation No Expiry Date Price Comments 022 3 04390 Red Cells in SAG M LD O B 5640007 2 08 2013 11 59 00 PM 345 14 Remove Manufactured Products Scan or Enter a Lot number Add Product Product Lot Number Quantity Expiry Date Price Comments No records to display Save Transfer Episode If you have multiple units with the same donation number e g split apheresis units a pop up box will appear for you to select the appropriate component 5 the last step click Save Transfer Episode at the bottom of the page and you will be directed to your completed transfer receipt to print and sign 4 4 Discard Creating a Discard record can be achieved in four easy steps and takes less than one minute to complete A New Discard can contain one or more units either Blood components and or Blood products supplied by the Blood S
41. d if you have been granted access this will take you straight to your laboratory s BloodNet home page 12 BLOODINET 1 8 Home Page and Main Menu After logging into the BloodNet System you will be automatically directed to the home page At the top of the page on the right hand side is the session information which includes your name the facility you are logged in under and the time zone a NATIONAL BLOOD AUTHORITY AUSTRALIA Access Request BloodPortal Logout BLOODN FI Kirsty Radford NBA Facility Administrator at BloodNet Test Facility The home page displays any News Items posted by either Facility Administrators or Blood Systems Support Staff News items which have been posted by Facility Administrators will only appear on their individual facility s homepage with the author being the Facility Administrator however news items which have been posted by NBA Support will be visible to all BloodNet facilities In addition recent news items from the NBA website will be displayed on an RSS feed on the right hand side of the screen There are a number of menu items available on the BloodNet main menu bar Home To return to the home screen Returning to the home screen will also show alert messages such as pending access requests or inventory is below the stock alert threshold for LIS enabled sites Inventory For LIS enabled sites the Inventory screen provides a snap shot of stock levels including Max Stock
42. d locations 5 2 Edit My Facility This function allovvs editing of facility contact location and delivery details 9 Hover over the Administration menu item and select Edit My Facility from the drop down list 9 Select the Edit button to make necessary changes to the facility details e Ensure changes are correct then click Update 9 To remove the default delivery method select the blank option under delivery method This will ensure that staff are required to choose the most appropriate delivery method for each order placed through BloodNet 9 remove the default Inventory and Distribution site select the blank option under default distribution site This will ensure staff are required to choose the most appropriate distribution site for each order placed through BloodNet 9 To automatically be taken to Print Screen when the order is Sent select Print Order when order sent To Yes By default this option is No e Click the Cancel button at any time to cancel any field changes Print Send Order Print Order when order sent Yes Edit 50 BLOODNET 5 3 Configuration The configuration box at the end of Edit My Facility page allows for BloodNet to be configured dependent on the type of local barcode scanners and whether they transmit start stop codons Tick the box to turn on off the setup of an email distribution list to receive an
43. d their transfer of units to other laboratories and the discard of blood and blood products issued by the Blood Service The analysis of such data by hospitals suppliers and governments is crucial to enable appropriate supply planning to occur so that components and products are available when and where they are required for use without unnecessary discards occurring The Fate Module facilitates the transfer and discard of products but also has the ability to e Record the transfer of units between not only other laboratories but custom sites such as Air Ambulance services 9 Linkage between the actual issue of units being transferred and discarded and the transfer or discard episode drawing through the age of the units upon issue the original facility that they were issue to and so forth 9 Integration of transfer and discard data into the other BloodNet reports including unit issues and inventory levels to provide holistic reporting that can be generated on demand by end users to timelines that suit the needs to the facility For those who have their Laboratory Information System LISs interfaced the creation of Fate episodes that you currently complete in your LIS will move directly into BloodNet and will be able to be viewed and reported against as required i Refresh in 00 42 Fate Discards Discards 78 Transfers In 4 Transfers Out 3 Find by Donation Lot Number Find Clear Discard No Discard Date C
44. datory fields denoted by a red asterisk are completed New Special Order Session expires in 19 20 2 Order Items 3 Confirm amp Print Delivery Address Commercial Road Delivery Suburb Prahran Delivery Postcode 3181 Delivery State vic Distribution Site Blood Service Melbourne 1 Email Delivery Method Blood Service Delivery Required Date E Required Time O Delivery Instructions For support call 13 000 BLOOD 13 000 25663 or email support blood gov au BloodNet v4 0 0 15 Select either Add Patient amp Fresh Component or Add Patient amp Manufactured Product 1 Order Details 2 Order Items 3 Confirm amp Print Add Patient Fresh Component Add Patient Manufactured Product Copy Items From a Previous Patient Order No records to display T Y 23 BLOODINET A second vvindovv vvill appear see belovv complete all required details for the patient ensuring all mandatory fields denoted by a red asterisk are complete Select a component from the drop down box followed by any required modifiers or phenotypes required quantity and priority refer to 2 9 Once all required information has been entered click update Add Fresh Component Io Patient Patient Details UR Number Surname Bird 28 ay Gender 9 Male Female Unknown Date of Birth 1 01 1961 P
45. e Order function is necessary for accurate demand data collection and completeness of order history Once an order has been placed manually with the Blood Service you need to update BloodNet to record a Down Time Order In order to create a down time order you need a valid Blood Service Issue Note number and the Issue Note must be visible on BloodNet under the Receipting tab Hover over the word Ordering and select Downtime Orders click on either New Downtime Stock Order or New Downtime Special Order Ordering y Receipting Q4 Fate iu Reporting j Administration Help BloodNet Classic J Feedback l Change Facility Orders By Status New Stock Order amp New Special Order P Search Orders Y Downtime Orders gt New Downtime Stock Order E Printable Order Form New Downtime Special Order Enter the Blood Service Component Issue Number into the Issue Note Number s field If there is more than one separate the numbers by space or comma The supplier issue number can be found on the top of the paper copy consignment received with the products from the Blood Service Once all Issue Note Numbers have been entered click Next 25 BLOODNET New Downtime Stock Order Session expires in 19 57 Downtime orders are used to retrospectively create orders that were not placed in BloodNet prior to Blood Service order fulfilment Downtime ord
46. ee Receipt 5597070 24384 O E To properly identify the respective component to receipt in the component code needs to be scanned in addition to the donation number A pop up window will appear after scanning in the donation number to scan in the Component Code When the Component Code is entered BloodNet will receipt the correct line of the Issue Note and you may proceed to receipt further items Note Some facilities will have pop up blocking enabled which will prevent this pop up from appearing You may be able to enable pop ups for this site You may need to talk to your IT administrator about this 7 Please enter the scanned items Component Code Cancel m mMM 3 6 Receipting Blood Products The process for receipting blood products is similar to that for blood components Note the following exceptions 9 Scan one barcode for each lot number 9 BloodNet will automatically place a tick in the Receipted box and enter the number 1 to the received quantity box BLOODINET Receipt Issue Note 0000013262681 0000013262681 389101 Issue Note No Order No Issue Note Date 01 07 2013 10 55 AM 10 00 Comments 001 RESERVE 002 Send 1100 RUN 1 7 13 4 029 00 Scan or Enter a Donation Lot Number 10 3690850007 63 of 63 items receipted Total Issue Price Add Feedback Remove Feedback Session expires in 18 45 Blood Group Donation
47. elbourne 003 Send 1330 C 07 02 14 4 El View 0000013415013 21 01 2014 10 40 ARCBS 14 4 831 96 100 001 Reserve 485433 Melbourne 002 Send 1400 Alfred Courier 003 21 1 14 2 E View 0000013414584 20 01 2014 22 49 ARCBS 6 2 428 66 100 001 Reserve 485268 Melbourne 002 Send by 2330 003 20 1 14 3 4 Unreceipted Issue Notes Consignments need to be received in BloodNet using the receipting module and this can be done from Receipting Issue Notes by Status and selecting the Unreceipted Issue Notes tab To start the receipting process click Receipt against the relevant issue note The issue number can be found at the top of the Blood Service issue note If there is no paper issue note in the consignment select 8 product from the consignment click in the Find by Donation Number field at the top of the screen and scan the product donation number the relevant issue note will be highlighted Note Components and product are colour coded as per Blood Service Shipper tape e g red cells are green platelets are yellow frozen products are blue Receipting Unreceipted Issue Notes Refresh in 01 56 Unreceipted Issue Notes 2 100 Receipted Issue Notes 16 Cancelled Issue Notes 0 Find by Donation Number Find Issue Note Issue No Issue Date Issued Issued Qty Total Price 9o Receipted Comments Assigned Order s By 2 Receipt View 0000013428450 08 02 2014 10 34 ARCBS 30 1 957 20 0 001 SEND Adelaide AM T
48. emailed copy of all orders and all sent order failures Note When multiple email addresses are entered use a semi colon between addresses and do not include any spaces Configuration Bar code scanner configured to F transmit start amp stop codes Email Orders To Distribution List F Orders Email Distribution List 2 Please use a between addresses without space Update Facility 51 BLOODNET 5 4 Edit Order Template The order template has been divided into Red Cells Platelets Frozen Immunoglobulins Factor Concentrates and Albumin These fields are available in vertical tabs and the order template can be customised to each type of blood component You can move individual line items up and down using the arrows onthe right pm s i Ordering C Receipting ZA Fate W Reporting Administration Q Help J Feedback 4 Change Facility yA Edit Order Template Session expires in 19 51 a Red Cells Add Red Cells Platelets Item Price Component Blood Group Min Order Qty 345 14 Red Cells O Positive 0 AY Edit Remove Frozen 345 14 Red Cells O Negative Av Edit Remove 345 14 Red Cells A Positive AY Edit Remove Immunoglobulins E 345 14 Red Cells A Negative AV Edit Remove Factor Concentrates 345 14 Red Cells B Positive 0 0 Av Edit Remove Albumin 345 14 Red Cells B Negative 0 0 Av Edit Remove 345 14 Red Cells AB Positive 0 AY Edit Remove 345 1
49. ere received by the laboratory which in turn enables the jurisdiction and the NBA to satisfy their obligations under their financial management accountability framework in relation to paying supplier invoices for these units In jurisdictions where blood budgets are devolved it assists laboratory staff to ensure that they are not incorrectly invoiced for units that are damaged or not received Under the Receipting there are three tabs e Unreceipted Issue Notes e 100 Receipted Issue Notes e Cancelled Issue Notes Issue notes which have been received electronically from the Blood Service are located on the Unreceipted Issue Notes tab until they are 100 receipted at this time they will move to the 100 Receipted Issue Notes tab Those Issue Notes which have been linked to a BloodNet order will display the BloodNet order number s under the Assigned Orders column The receipting screen will refresh every two minutes if left open on any tab Receipting Unreceipted Issue Notes Refresh in 01 56 Unreceipted Issue Notes 2 100 Receipted Issue Notes 16 Cancelled Issue Notes 0 Find by Donation Number Find Issue Note Clear Issue No Issue Date Issued Issued Qty Total Price Receipted Comments Assigned Order s By a Receipt View 0000013428450 08 02 2014 10 34 ARCBS 30 1 957 20 0 001 SEND Adelaide AM TO ICU Receipt View 0000013423632 03 02 2014 06 57 ARCBS 3 2 259 51 0 001 Send 48754
50. ers must be preceded by or immediately followed up with a telephone call to the Bloo BloodNet MUST NOT be relied upon as the sole source of communication with the Blood Service in an URGENT or LIFE THREA situation Important Note It is possible for Facility Administrators to remove the default delivery method within the Administration module This will ensure staff are correctly selecting the appropriate delivery method for every order ES Ordering B Receipting Ud Fate m Reporting j Administration Help 3 Feedback Change Facility Session expires in 19 53 New Stock Order Delivery Address 89 Strangways Terrace Delivery Suburb North Adelaide Delivery State Delivery Postcode Distribution Site Blood Service South Australia 1 Email Delivery Method z e Required Date Collect Laboratory Courier Bus Required Time Definitions al priory DJE i O Life Threatening Delivery Instructions Save Draft Next 2 7 2 Order Items Step two involves entering the required items to be ordered There are two methods of calculating these amounts e Enter the number of units needed in the Required column or e Complete the On Hand column with current stock numbers and press the Calculate Required Quantities button Components and products are split into the following tabs Red cells Platelets Frozen Immunoglobulins
51. ers will never be sent to the Blood Service To link your downtime order you must enter in the respective issue note number s Downtime Order Delivery Address Commercial Road Delivery Suburb Prahran Delivery Postcode 3181 Delivery State vic e Distribution Site Blood Service Melbourne 1 Email Delivery Method Blood Service Delivery Issue Note Number s 3878382 i e 123456 234567 345678 Priority 9 Routine Urgent Life Threatening Downtime Order Complete the ordering form with the original product details and click Next and then Finalise Order You will now be redirected to the Orders by Status screen where you will be able to view your downtime order under Finalised Orders Downtime orders are identifiable by the blue hand symbol under the status column Orders Finalised Refresh in 00 38 Draft Orders 0 Sent Orders 12 di Dispatched Orders 3 Cancelled Orders 3 Finalised Orders 57 Order No 3 Priority Order Date Total Price Sent To Site Issue Notes 390992 18 07 2013 04 39 PM 0 00 Down Time Order 3878382 View 390989 bd wv E 18 07 2013 10 24 0 00 Blood Service Melbourne 1 7303165 View 390985 ES 17 07 2013 11 23 AM 713 24 Down Time Order 0000013265596 26 BLOODINET 2 11 Printable Order Forms Hover over Ordering and click Prin
52. ervice depending on your need and laboratory practice 1 Hover over the word Fate and click on New Discard Episode E Inventory EJ Ordering CA Receipting _ Fates By Type Session expires in 19 45 2 New Transfer Episode Out Help J Feedback Change Facility Reporting Administration New Discard ES New Transfer Episode In Created Date 7 05 2014 John Hunt New Discard Episode Facility Name e eee 3 New a Not Receipted In BloodNet 7 05 2014 A A A ee E 2 Select the Location Discard Occurred and Discard Reason from the drop down lists If you are recording a Discard retrospectively you can override the current date to reflect the actual date of discard 43 BLOODNET New Discard Session expires in 19 12 Created Date 11 02 2014 2 56 53 PM Facility Name Alfred Hospital Discard Date 11 02 2014 J Location Discard Occurred This should be the area responsible for the loss of the component product for example ward where a unit was left out of the fridge This You can add the particular ward in the comments section below Discard Reason vlO Definitions Fresh Components Scan or Enter a Donation Number Add Component Component Donation No Expiry Date Price Comments No records to display Manufactured Products Scan
53. ewall or other configuration To access BloodNet click on the BloodPortal button on the NBA website at http www blood gov au 1 3 Document Control The latest version of the BloodNet User Manual is available from the NBA website http www blood gov au bloodnet and under the Help tab within the BloodNet site Printed copies of the manual are uncontrolled documents BLOODINET 1 4 Glossary BloodPortal Blood Service Facility Administrator Facility User LIS LIS Administrator NBA System Administrator The central user management and authentication system that provides access to BloodNet and a range of other blood sector systems operated by the NBA Users can also update their contact details held by the NBA and subscribe to a range of mailing lists relating to transfusion within the BloodPortal Australian Red Cross Blood Service A user who can place and receipt orders and can also modify BloodNet configuration for their hospital facility This user can also approve the access of other users for their hospital facility A user who can place orders and receipt products for their hospital site Laboratory Information System Responsible for monitoring and configuring anything required for LIS interfacing with BloodNet National Blood Authority Member for the NBA s Blood Systems Support Team who can modify any parameter within BloodNet BLOODINET 1 5 Registering for the Blood Portal as a New Use
54. he issue note including required date who the order was sent by along with the date time and person who last receipted the issue note simply by clicking the magnifying glass icon on the far left hand side of the screen 36 BLOODINET Search Issue Notes Search Criteria Or Issue Date From 1 02 2014 El El Issue Date To 11 02 2014 Hl seen 81 Issue Notes found Session expires in 13 44 0 Issue No Order Date Issued By Issued Qty Total Price Receipted A E View 0000013429841 10 02 2014 20 10 ARCBS 2 713 24 100 Melbourne E Edit 0000013429840 10 02 2014 20 09 ARCBS 5713 24 100 Melbourne 3 12 LIS Enabled sites Comments 001 reserve 49518 002 send by 8pm Assigned Orders For those sites which have an active LIS interface you will see an additional tab under your U Receipting by entering it separately into both systems Receipting 100 Imported into LIS Unreceipted Issue Notes 14 100 Receipted Issue Notes 0 100 Imported into LIS 391 Cancelled Issue Notes 1 Issue notes by status tab called 100 Imported into LIS This is to show all of the issue notes which have been fully receipted within BloodNet and then pushed or pulled across into your Laboratory information system This function removes the need to double handle each product Refresh in 01 22 3 13 Search Donation Lot number
55. ication 13 BLOODINET 1 9 Changing you Facility If you work at multiple sites and have already been approved to access those BloodNet sites please click on the Change Facility to choose the BloodNet facility you need to access ES Ordering 8 Receipting Gi Fate Reporting Administration Help J Feedback 2 Change Facility It will then open the following page and display all of the sites you are approved to access Once you have located the Facility that you need to access click select facility on the left hand side of the screen and you will be redirected to the home page of that facility 1 10 Requesting Access to a new BloodNet site If you require access to a new BloodNet site click on Request Access and follow the process outlined in Step 1 6 The facility Administrator will then need to approve your request before you are able to access that facilities BloodNet page Select a Facility Session expires in 17 25 Please choose the Facility or LIS and Role to log in with If you do not see the facility you wish to access you can fequest access Facility Name Role AHP Code State Y Y Y Select Facility Abbott Pathology Facility Administrator 51CABB SA Select Facility Abbott Pathology Facility User 51CABB SA Select Facility Adelaide Pathology Partners Facility Administrator 51CAPP SA Select Facility Adelaide Pathology Partners Facility User 51CAPP SA 14 BLOODINE
56. ick Last week Last Month or Last Year from the drop down menu and click View Report vu 3 A table will be displayed with all of the data regarding any feedback that has been entered within the specified time frame back to the Blood Service This data can be extracted into an excel spread sheet by clicking on the floppy disk image on the top of the screen and selecting Exce E MNULL NATIONAL BLOOD AUTHORITY Feedback Received between 01 Jun 2013 30 Jun 2013 Order Donation Lot Component State AHP Code AHP Name elephone Issued By Date Number Number Type 000001325119 16 Jun 2013 Melbo 5 This report shows the feedback comments reported when the unit received is not suitable for use or for any other feedback reasons regarding the issue of the units Start Date V NULL Start Date 7 NULL National Health Provider Feedback Report Received Feedback Recei Feedback Date a Qty Reason Time Modified Date of Exp 1 0 3 2 ece er 5 291 4 131 03 90763100 Al 000001325119 16 Jun M To get further information or the complete specifications on the feedback report please go to www blood gov au Reportin 6 4 Inventory Reports Previous Days To Check Highlight when Inventory gt Max Stock There are six reports under the Inventory heading within BloodNet reporting one of which is a national report and the other five are facility specific
57. ing Old News Item News items that are no longer required to be displayed can be archived to remove them from the main News page To archive News items perform the following steps Hover over the Administration tab and click on News Management Scroll down to the bottom of the page Change the status from Active to Inactive a Inactive 6 Click the Update button 56 Select the news item to be archived by clicking edit on the left hand side of the screen BLOODNET 6 Reporting Support NATIONAL BLOOD AUTHORITY Phone 13 000 BLOOD 13 000 25663 AUSTRALIA 0 email supportOblood gov au Fax 02 6151 5210 BLOODNET 6 1 Reporting Overview The Report menu provides access to Facility specific and National reports broken down into Fate Reports Feedback and Inventory categories These reports are pre defined and are available by hovering over the Reporting tab and clicking on Reports The detailed specifications for each report are available from the NBA website at http www blood gov au bloodnet reports Session expires in 19 24 Reports G Fate Reports Discard Blood Components FATEOO1 Component discard data in a simple tabular format from combined BloodNet Laboratory Information System and ERIC data Discard Blood Products FATEOO2 Product discard data in a simple tabular format from combined BloodNet Laboratory Inf
58. k Order 22 2 8 Placing a Patient Specific Order 24 2 9 Creating a Downtime Order 30 2 10 Copy Orders 33 2 11 Printable Order Forms 36 2 12 Search Orders 37 2 13 LIS Enabled sites 38 99 49 3 1 Receipting Overview 41 3 2 Receipted Issue Notes Tab 41 3 3 Cancelled Issue Notes 42 3 4 Identify and Issue Note 42 3 5 Receipting Blood Components 43 3 6 Receipting Blood Products 45 3 7 Entering Feedback for components and Products 46 3 8 Receipting Issue Notes Manually 48 3 9 Viewing and Editing and Issue Note that has been 100 Receipted 49 3 10 Completing and Issue Note 49 3 11 Searching Issue Notes 50 3 12 LIS Enabled sites 51 PA dense 7 4 1 Fate Overview 53 4 2 Transfer 54 4 3 Discard 56 ele E E 5 1 Facility Administration 62 5 2 Edit My Facility 62 5 3 Configuration 62 5 4 Edit Order Template 64 5 5 Add a Component or Product to the Routine Order Template 64 5 6 Set the Max Stock Value 64 5 7 Delete a Component or Product from the Routine Order Template 64 5 8 Access Approval 64 5 9 Status Levels 65 5 10 Revoking User Access to a BloodNet site 66 5 11 Nevvs Management 67 5 12 Archiving Old News Item 67 Support NATIONAL BLOOD AUTHORITY Phone 13 000 BLOOD 13 000 25663 AUSTRALIA email support blood gov au Fax 02 6151 5210 BLOODINET Creative Common
59. l details have been confirmed press Send Order to complete the ordering process and send your order to the Blood Service Inventory amp Distribution site for fulfilment You can set up orders to automatically print when the order is sent under Administration Edit My Facility New Stock Order Session expires in 14 11 Order Details Date Time Required 11 07 2013 09 00 PM Delivery Address Gap Road Alice Springs 0870 NT Delivery Method Blood Service Delivery Distribution Site Blood Service Darwin Priority Routine Delivery Instructions Please ring doorbell out of hours If no answer ring 89517777 to page Pathology Comments Order Items Component Product Required Quantity Item Price Line Total Red Cells 0 Positive 345 14 1 380 56 PY Red Cells O Negative 345 14 1 380 56 Red Cells A Positive 345 14 1 035 42 H A 2232 Red Cells CMV negative As fresh as possible O Negative 345 14 345 14 302 Platelets Apheresis Irradiated O Positive 501 09 501 09 Total 13 4 642 77 a Print Order 55 2 Note If your order is still awaiting acknowledgement as received by the Blood Service the status will be an orange question mark however if your order has been acknowledged it will have a green tick next to the email icon Acknowledgement usually takes 2 7 minutes Click the Resend option if order remains unacknowledged after 20 mi
60. latelet Count Haemoglobin Level Infusion Date Medical Condition Sick Component Details Component ABO RhD O Positive v If other ABO groups are applicable please write in comments section below Negative for Antigens Oe Oe Oe Dow Ok Ok Ore Oia Ox Om On Os Os C Irradiated cmv negative LIK negative _ Autologous Blood LI Buffy Coat Removed LICryopreserved Directed L For Intrauterine Transfusion Hyperconcentrated IgA Deficient Ll Irradiated for IUT Ll Irradiated NEONATAL Ll Secretor plasma C Low anti A B Cl Low anti T Suitable for Research Ll washed CIHLA matched Single donor fresh as possible 1 lt 5 days O lt 10 days Requested Quantity Priority Routine Urgent Life Threatening rr 4 Additional components products can be added to the patient by selecting Add Fresh Component or Add Manufactured Product under the Add Item to Patient heading When a subsequent component is added to a patients order the blood group will be copied across Session expires in 19 55 a New Special Order E 1 Order Details 2 Order Items 3 Confirm amp Print Add Patient amp Fresh Component Add Patient amp Manufactured Product Copy Items From a Previous Patient Order Add gt o Pate Priority Item Quantity Patient UR Number Date of Birth Edit Add Fresh Component Cryopre
61. led Orders Displays orders which have been cancelled by the facility Finalised Orders Displays orders which have been receipted into BloodNet If BloodNet is left open on any of the Ordering tab views the screen will auto refresh every two minutes to allow the user to monitor the status of the orders Additionally there is a search functionality on right hand side of the column header allowing user to search each of the order status tabs 2 2 Draft Orders tab The Draft Orders tab displays orders that have been partially completed and saved but not sent to the Blood Service Draft orders can be selected completed and sent to the Blood Service or cancelled if no longer required If a draft order requires completion click edit on the left hand side of the screen on the row that correlates with the order you need to complete this will redirect you to the ordering wizard you will now be able to complete your order Orders gt Draft Refresh in 00 33 se rch OrderAssue No aj Draft Orders T Sent Orders 8 Dispatched Orders 0 Cancelled Orders 14 Finalised Orders 97 EN Search Draft Orders Order No Status Type Priority Order Date Total Price Send To Site 531800 06 05 2014 13 49 4 288 71 Blood Service mi 531798 06 05 2014 13 37 0 00 Blood Service Cancel 531796 06 05 2014 13 32 4 014 76 Blood Service Cancel 531734 01 05 2014 13 22 0 00 Blood Service Cancel 531731 30 04 2014 14 40 0 00
62. lls O Negative 345 14 42 15 Frozen MM Red Cells A Positive 345 14 53 35 MM Red Cells A Negative 345 14 16 Immunoglobulins A MM Red Cells B Positive 345 14 2 Factor Concentrates Red Cells CMV negative 0 345 14 53 Positive tai i Albumin Red Cells CMY negative 0 5345 14 28 Red Cells CMV negative A E ot 345 14 36 Positive For LIS enabled sites the ordering screens are also slightly different When placing a stock order the On Hand value is prepopulated from the LIS and the time since the last update is also visible New Stock Order Session expires in 19 04 1 Order Details 2 Order Items 3 Confirm amp Send You have items in your inventory that are below their Stock Level Alert threshold O Calculate Required Quantities For Red Cells Platelets Component Item Max Stock Level On Hand Required LIS Updated Price Stock Alert Frozen DY Red Cells 345 14 100 90 92 E hoan ajo Immunoglobulins ay Cells 345 14 42 30 5 hours ago Negative Factor Concentrates 8 Red Cells A 345 14 53 o 52 5 hours ago Positive 0 Albumin 2 2 Red Cells 345 14 16 18 5 hours ago Negative 18 o 27 3 Receipting BLOODNET 3 1 Receipting Overview Receipting units received in BloodNet is a crucial link in the information flow and accountability framework for laboratories jurisdictions and the NBA Receipting data confirms that units w
63. loodPortal account Register oe d Bald Personal REE The red asterisk indicates mandatory field ala You can choose any username If the username already exists Tithe you will be notified that it is not unique E This email address field is used for receiving your Contact Details temporary password when you first register and snail again if you forget your password Email Address 2 Work Phone 1 Work Phone 2 This mobile number is used to send through your Mobile Phone 1 i 8 A password as an alternate to an email option Moblle Phone 2 Contact Address soy A E county Security Questions These security questions are used te werify your identity if you forget your username Security Question 1 Security Answer 1 Please choose the two most relevant security Security Question 2 T questions as you will be asked to answer them if Securty 2 E PADI yo Communication from the National Blood Authority At the time of registering for BloodPortal and when using the system the Mational Blood Authority collects your personal information to work out whether you can be registered and ta manage your user account It E abo used to self populate your identity and contact detai when registering for other National Blood Authority systems including the Australian Bleeding Disorders Registry ABDAL BloodChar BloodNet Jursdictional
64. n 01 54 Orders Cancelled efresh in Draft Orders 5 Sent Orders 2 Dispatched Orders 1 Cancelled Orders 1 Finalised Orders 10 Order No Status Type Priority Order Date Total Price Sent To Site E em 490732 bg y as 01 02 2014 09 39 1 304 80 Blood Service South Australia 1 1 2 6 Finalised Orders tab This tab displays all the orders which have been finalised either by being receipted in BloodNet or finalised manually j Refresh in 01 51 Orders Finalised efresh in Draft Orders 5 Sent Orders 2 Dispatched Orders 1 Cancelled Orders 1 Finalised Orders 10 Order No Status Type Priority Order Date Total Price Sent To Site Issue Notes 4 View 494691 iv as DO 10 02 2014 07 46 1 304 80 Blood Service South Australia 0000013429157 E 4 View 493231 f 06 02 2014 10 51 1 957 20 Blood Service South Australia 0000013426915 1 4 View 490719 gl y O 01 02 2014 08 46 1 304 80 Blood Service South Australia 0000013423058 1 4 View 490573 6 31 01 2014 17 01 5 648 77 Blood Service South Australia 0000013425965 0000013425967 0000013425969 2 7 Placing a Stock Order To place a stock order hover over the word Ordering in the menu bar and select New Stock Order There are 3 steps to complete the order 5 Ordering 2 Receipting ci Orders By Status New Stock Order amp New Special Order P Search Orders Y Downtime Orders A
65. nents and products There may be occasions vvhen a product received is not suitable for use or you vvish to provide feedback to the Blood Service This may occur if for example e Product received is outside of specified temperature range e Product is out of date e Product is Damaged e Product container is damaged e Product vvas not ordered 9 Product was delivered to the wrong address 33 BLOODINET To provide feedback tick the check box on the far right hand side of the screen against the unit product you wish to put feedback against Receipt Issue Note 0000013265478 Issue Note No 0000013265478 Order No 390858 Issue Note Date 04 07 2013 06 57 AM 10 00 Comments Total Issue Price 375 06 Scan or Enter a Donation Lot Number 1 X Scan Here Receipt F Add Feedback X Remove Feedback Receipted Donation Lot Issue Component Blood Group Expiry Date Received Qty esa Receipt 5501173 Platelets APH LD 30f4 32647 A 07 07 2013 11 59 PM of 1 5 EE Receipt 5501173 Platelets APH LD 2of4 32646 A 07 07 2013 11 59 PM 0 1 A Receipt 5501173 Platelets APH LD 1of4 32645 A 07 07 2013 11 59 PM Jo oi Finish and Save Click Add Feedback a second window will open Complete the details of the feedback and click Save Feedback Add Feedback Feedback Reason Feedback Details Save Feedback Delete Feedback The word
66. nutes BLOODNET Ref hin 01 58 Orders Sent efresh in Dispatched Orders 0 Cancelled Orders 2 Finalised Orders 81 Order No Status Jype Priority Order Date Total Price Sent To Site 4 View 495307 Ze 18 02 2014 13 58 274 16 Blood Service Melbourne 1 Resend Cancel 4 View 495306 eg 2 E 18 02 2014 13 55 0 00 Blood Service Melbourne 1 Resend Cancel 4 View 495302 ES 2 17 02 2014 13 01 0 00 Blood Service Melbourne 1 Resend Cancel 4 View 489327 bl Y ae 29 01 2014 16 05 1 426 48 Blood Service Melbourne 1 Finalise Cancel 4 View 486182 De amp 8 22 01 2014 13 30 1 160 87 Blood Service Melbourne 1 Finalise Cancel A View 482039 gl 7 a 14 01 2014 09 07 48 455 08 Blood Service Melbourne 1 Finalise Cancel View 471340 2 1 19 12 2013 14 44 8 126 09 Blood Service Melbourne 1 Finalise Cancel 4 View 465195 iv 07 12 2013 23 44 1 160 87 Blood Service Melbourne 1 Finalise Cancel View 463199 8 mi 03 12 2013 21 06 1 426 48 Blood Service Melbourne 1 Finalise Cancel 4 View 431491 Dl Y E 30 09 2013 08 26 0 00 Blood Service Melbourne 1 Finalise Cancel 4 View 431487 Sr BL 30 09 2013 08 20 0 00 Blood Service Melbourne 1 Finalise Cancel 1 2 8 Placing a Patient Special Order To place a patient special order select New Special Order in the ordering drop down menu Complete all information required in step one Order Details ensuring all man
67. ole that applies to your position please click on the BloodNet User Conditions read through them and click accept or not accept your acceptance or rejection will be acknowledge by the link turning either green or red Finally please click the Submit button this will forward your access request to your facility administrator for approval Please wait for your facility administrator to approve your request You will receive an email once the process is complete You can determine the status of your application on this screen anytime you are logged on by clicking the Access Request link on the top right hand side of the screen 11 BLOODINET 1 7 Logging onto the System Access to BloodNet is through the BloodPortal https portal blood gov au using your unique username and password once you have entered your details click log In or simply press enter on the keyboard The username and password are needed each time you access the system If you forget your username or password please click on the buttons shown above labelled Forgot Username or Forgot Password This will enable an email or SMS to be generated with either your username or a temporary password being sent to you If you are a new user please click on New User Create an Account and follow the registration process as outlined in step 1 5 Once you have logged in to the BloodPortal you will see the home screen click on the BloodNet link an
68. on Number 5651076 Add Component Fresh Component with donation number 5597178 was added Component Donation No Expiry Date Price Comments 04390 Red Cells in SAG M LD A 5651076 5 08 2013 11 59 00 PM 365 34 04390 Red Cells in SAG M LD A 5603972 5 08 2013 11 59 00 PM 365 34 Remove 04390 Red Cells in SAG M LD AB 5591725 2 08 2013 11 59 00 PM 365 34 Remove 04390 Red Cells in SAG M LD AB 5601250 1 08 2013 11 59 00 PM 365 34 Remove 04390 Red Cells in SAG M LD A 5597178 5 08 2013 11 59 00 PM 365 34 Remove If you have selected the incorrect unit s click Remove on the far right side of the page and the unit will be taken off the discard episode If the entered donation number is not found at your facility you will be presented the following screen where you have the functionality of being able to search across all the facilities New Disca rd Session expires in 19 52 Created Date 16 05 2014 12 00 12 PM Facility Name Bankstown Hospital Discard Date 16 05 2014 Location Discard Occurred Day Unit z This should be the area responsible for the loss of the component product for example ward where a unit was left out of the fridge You can add the particular ward in the comments section below Discard Reason Expired Extended life plasma hd Definitions Fresh Components Scan or Enter a Donation Number
69. ontents Discard Reason Location Occurred Total Price Created Date Edit View 43185 01 07 2013 Damaged Supplier transit Pathology 355 88 09 07 2013 08 48 AM 2 xi Edit View 43184 03 07 2013 PF Damaged Inter hospital inter lab transit Outpatient Clinic 355 88 09 07 2013 08 48 AM Edit View 43182 08 07 2013 Damaged Inter hospital inter lab transit Intensive Care Unit 355 88 08 07 2013 01 05 PM Edit View 43128 04 07 2013 Expired Time expired Pathology 730 68 04 07 2013 12 07 AM me 2 2 4 2 Transfer Out A transfer out is required in BloodNet when you are physically transferring components product to another facility This transfer episode must be completed if that facility is also on BloodNet A transfer out episode can contain any amount of blood and or blood products as long as they are all going to the same location on the same day To complete a transfer of blood or blood product to another site follow the five steps below 1 Select New Transfer Episode Out located under the Fate menu E a 38 gt Inventory GJ Ordering Receipting Fate lu Reporting Administration Help J Feedback Change Facility E Fates By T E GON Transfers In 941 New Transfer Episode In S New Discard Episode JA New Discard Not Receipted In BloodNet 40 Find by Donation Lot Number BLOODNET 2 Select the location that
70. ormation System and ERIC data Transfer Blood Component FATE003 Component transfer data in a simple tabular format from combined BloodNet and Laboratory Information System data Transfer Blood Products FATEOO4 Product transfer data in a simple tabular format from combined BloodNet and Laboratory Information System data Fresh Component Health Provider Discards FATEOO7 This report shows discards of fresh components over a given time for the selected health provider The net issued and discard figures are used to calculate the Discard as a Percentage of Issue DAPI so the health providers DAPI can be compared against the benchmark group state and national averages with relative performance displayed by the indicator icons This report displays component groups ie Red Cells which can be expanded to reveal corresponding cost groups ie 2a WB Red Cell 2b WB Red Cell Buffy Coat Poor etc 3 Feedback National Health Provider Feedback RECOO1 This report shows the feedback comments reported when the unit received is not suitable for use or for any other feedback reasons regarding the issue of the units Inventory National Health Provider Inventory Level INVOO1 The purpose of the National Health Provider Inventory Level Report Previously Current State Inventory is to identify both the nominated maximum inventory levels for each component and blood group as well as the available inventory for issue
71. ormation and how you can complain about the MBA s management of your personal information For specific privacy questions pase call the MBA Legal Counsel on 02 6151 5050 er ernail Ol Consent E must choose an option here Al Da Hat Consent 1 2 1 BLOODINET After completing the form click the Save button you will then be presented with the screenshot below indicating that your account has been registered e NATIONAL BLOOD AUTHORITY BLOODportal AUSTRALIA Account Registered Your account has been successfully registered A notification containing your temporary password has been sent to you via email and SMS Click here to login A temporary password will be sent through to your nominated email address and mobile phone number You have now finished registering your BloodPortal account The next step is to login and request access to BloodNet Navigate in a web browser to https portal blood gov au You will need to enter the username you created for the BloodPortal and the temporary password you should have now received via email or SMS Note When logging in for the first time you will be prompted to change your password NATIONAL BLOOD AUTHORITY BLOODportal AUSTRALIA S Login Login to BloodPortal to access the National Blood Authority ICT systems including Australian Bleeding Disorders Registry ABDR BloodChat and Jurisdictional Reporting Username 1 Eorgotusemame Password D
72. ot Number Add Product Product Lot Number Quantity Expiry Date Price Comments No records to display Save Discard Episode BLOODNET A Discard Receipt is then created vvhich details the discard record that you have just created If you wish this can be printed at the time or at a later stage as required Session expires in 19 50 View Discard Print Discard Receipt BloodNet Discard Receipt BloodNet Discard Number 43189 Created By Created Date 24 07 2013 11 21 18 AM 10 00 Facility Name Date Discard Occurred 24 07 2013 Location Discard Occurred Pathology Discard Reason Expired Time expired Total Price 1 826 70 Red Cells in SAG M LD 04390 Donation No 5651076 Expiry Date 5 08 2013 11 59 00 PM ABO RhD A Positive Initially Issued To Issue Note Number 0000013261157 Issue Date 28 06 2013 11 04 00 AM 10 00 Comments Total Price 365 34 48 BLOODNET 5 Administration Support NATIONAL BLOOD AUTHORITY Phone 13 000 BLOOD 13 000 25663 AUSTRALIA 0 email supportOblood gov au Fax 02 6151 5210 BLOODNET 5 Administration There are three choices available from the Administration menu item e Facility Administration e Access Approvals e Nevvs Management 5 1 Administration There are three sub menus under Facility Administration e Edit My Facility e Edit Order Template e Manage discar
73. r Navigate in a web browser to https portal blood gov au and click on New User Create an Account as highlighted by the red arrow below NATIONAL BLOOD AUTHORITY A AE ANA BLOODportal Login Login to BloodPortal to access the National Blood Authority ICT systems including Australian Bleeding Disorders Registry ABDR BloodChat and Jurisdictional Reporting Username Forgot username Password gt Forgot passuvordr Login New user Create an account You are entering the National Blood Authority s Information Technology network Unless expressly authorised to do so you are not permitted to enter this network Under the Commonwealth Criminal Code it is an offence for a person to cause any unauthorised access to or modification of data held in or any unauthorised impairment of electronic communication to or from a Commonwealth computer Access to and use of this system is also subject to Commonwealth State Territory laws and legislative requirements Acceptance of this notice by clicking the Login button above constitutes express consent to comply with Commonwealth State Territory laws and legislative requirements as well as the National Blood Authority s lawful and reasonable directions in relation to use of this system For support call 13 000 BLOOD 13 000 25663 or email support blood gov au BLOODINET This will take you to the registration page shown below which will enable you to create a new B
74. rders Registry The Australian Bleeding Disorders Registry ABDR is a clinical registry related to the treatment of people with bleeding disorders BloodSafe eLearning Australia BloodSafe eLearning Australia is a collaborative blood transfusion safety and quality improvement on line education program for use by health care organisations and health professionals Jurisdictional Reports Reports for Jurisdictional Blood Committee members and their nominees X Training Click here to access NBA Training Sites 1 2 1 Please click on the BloodNet link to request access to your BloodNet Facility You will then be directed to the BloodNet Access Request and Approval page Please click on Add Role and then choose relevant state territory facility and respective role as outlined below BloodNet Roles e Facility User General user of BloodNet to order receipt and fate blood and blood products e Facility Administrator has the ability to order receipt and fate blood and blood products as well as the access to approve users change templates and add news items Facility Administrators are also approved as facility users e LIS Administrator Responsible for monitoring and configuring anything required for LIS interfacing with BloodNet You should only select this option if you are involved in implementing a BloodNet LIS interface at your facility 10 BLOODINET User Access Request Your personal details are re
75. s VVith the exception of the BloodNet and National Blood Authority logos this document is licensed under a Creative Commons Attribution 3 0 Australia licence The document should be attributed as the BloodNet User Manual v23 published by the National Blood Authority 1 BloodNet Overview BLOODINET 1 1 About BloodNet Operated by the National Blood Authority NBA BloodNet is Australia s online blood ordering and inventory management system enabling staff in pathology laboratories to place orders online for blood and blood products record inventory levels and to record the final fate of each unit e g discarded transferred or transfused Data from BloodNet is used to e Support supply and demand management including supply planning e Determine the quantities and locations of blood stocks nation wide on a daily basis e Improve the supply process and provide daily feedback to the Blood Service e Report on the extent to which supply is meeting demand e Support approval of payments for blood products e Monitor wastage e Monitor the movement of Blood and Blood Products throughout Australia It is therefore important that BloodNet is used comprehensively and correctly by all pathology laboratory users 1 2 Website Addresses BloodNet is accessible through the BloodPortal which is a live internet site Computer users must be able to access the internet site to log into and work with BloodNet This may require fir
76. table Order Template from the drop dovvn list Templates are pre populated with your facility details component product selections and maximum stock levels These templates should be printed and saved in your forms folder and should be used to place an order with the Blood Service if you are unable to access BloodNet for any reason such as a failure of an internet connection BloodNet scheduled outage etc The forms should be completed by hand and faxed to your normal Blood Service distribution site the number is on the top of the form 2 13 Ordering for LIS Enabled sites If your site has an active LIS interface you vvill notice a number of extra features and additional screens within BloodNet the first of which is the Inventory screen This screen will give an accurate picture of the Inventory being held within your laboratory at any given time Each component and product will be listed along with price stock level alert maximum stock number on hand stock value and how long ago the LIS was updated This information is drawn directly from your LIS system at specified intervals throughout the day E Inventory ES Ordering Receipting Fate Reporting 2 Administration Help J Feedback Change Facility Session expires in 19 29 Seo Inventory j Component Item Price Max Stock Stock Lewel Alert On H nd LIS Updated MM Red Cells 0 Positive 345 14 80 55 Platelets DI Red Ce
77. tion Number Find Issue Note Clear 00 Issue No Issue Date Issued By Issued Qty Total Price Receipted Comments Assigned Order s 4 a Receipt View 0000013429841 10 02 2014 20 10 ARCBS 2 713 24 001 reserve 495183 Melbourne 002 send by 8pm l In the example about 1 out of 3 products have been receipted therefore 50 of the Issue note has been receipted before it was saved The user is able to click receipt and continue to receipt the remaining products on the issue note and then save it to move it into 100 Receipted Issue Notes 3 11 Searching Issue Notes You are able to search for an issue note at any time by either the Issue Note Number or a specified date range To conduct a search hover over the word Receipting in the top menu and click on Search Issue Note Inventory Gi Ordering LI lij Reporting Administration kj He SJ Feedback i Change Facility Search Issue Notes e ots Statis Session expires in 19 49 E Search Issue NOTE ji Search Donation Lot Number Or Search Criteria Date From Enter the issue note number or date range and click search a list of Issue Notes will appear that meet your specific requirements From here you can either View the issue note edit or view the assigned order by clicking on the order number on the far right hand side of the screen You are also able to see a preview summary of t

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