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Novell iFolder 3.8 Cross

1. 90 Novell iFolder 3 8 Cross Platform User Guide Now the contents of these two folders are compared and the files that are not present in the folder is downloaded from the iFolder The files that are not present in the iFolder but available in the folder are uploaded 8 8 2 Merging a Migrated 2 x iFolder with 3 8 iFolder You can merge a migrated 2 x iFolder with 3 8 iFolder For more information on migration see Chapter 6 Novell iFolder Migration And Upgrade on page 41 After migration the 2 x iFolders are moved to the iFolder 3 8 server You can choose to download the migrated iFolders on the 3 8 server to the client machine However those iFolders might already exist on the client machine When you try to download a migrated iFolder it prompts you to merge In this case use the merge functionality to avoid unnecessary data transfer from server to the client To merge a migrated 2 x iFolder with 3 8 iFolder 1 Select a migrated iFolder and click Merge to folder iFolder prompts you a message as follows Migration Alert The iFolder you have selected for downloading is a migrated iFolder There are 2 x iFolders on your local machine Do you want to merge this iFolder with any of the 2 x iFolders 2 Click OK to open a list of 2 x iFolders on the machine Home Location Status root ifokder test17 Not encrypted Irrespective of the owner you can select any of the iFolders on the machine t
2. 2 In the Location to save old data file field specify the location where the old data file must be saved or click the Browse button to specify the location to save the old data file 3 Click Forward to obtain the old data file The location of the old data file and the email address of the iFolder administrator is displayed You can use this information to obtain the new data file 4 Click Finish to close the wizard 5 E mail the old data file to your iFolder administrator with a request to receive the new data file in return 6 When you receive the new data file see Using the New Data File to Reset the Passphrase on page 98 to reset your passphrase 8 11 2 Changing the Passphrase For security reasons you must change your passphrase periodically You can reset the passphrase by using the one time passphrase sent by your Recovery agent 1 In the iFolder browser select Security gt Change Passphrase 2 Inthe Change Passphrase window select the iFolder account you want to reset the passphrase for and specify the following details Enter Passphrase Specify your current passphrase Enter New Passphrase Specify the new passphrase you want to set for the current iFolder account Managing Your iFolders 99 Retype Passphrase Specify the new passphrase again for confirmation Recovery Agent Select the Recovery agent you have set for the current iFolder account 3 Click Reset 8 12 Synchronizing Files Section
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4. 11 Ifa folder with the same name as the default ifolder already exists on your system you are prompted to either merge the two folders or download the default ifolder to a different location Click OK to merge the two folders or click Cancel to download the default iFolder to a different location i A folder with the same name alre SEE Click Ok to merge the folder or Cancel to select a different location x Cancel 12 Click Finish to close the iFolder Account Creation Wizard iFolder synchronizes the user list for the specified account and identifies iFolders that are available for download This initial download can take a few seconds to a few minutes depending on the size of the user list for the account 13 Verify that the account you set up appears in the list of accounts 13a Right click the iFolder Services 19 icon in the notification area then select Preferences from the menu to open the iFolder Preferences dialog box to the Accounts tab When you are connected to the iFolder server the Online check box is selected 13b Close the iFolder Preferences dialog box 60 Novell iFolder 3 8 Cross Platform User Guide 14 Set up iFolders for the account using either of these methods Right click the iFolder Services icon in the notification area then select iFolders to open the iFolder browser Continue with Section 8 5 Creating and Uploading an iFolder on page 80 f iFolders for this account are availa
5. Log In As Needed Deselect the Remember password check box if you want to log in to an iFolder account only as needed To enable or disable Remember password feature for an existing iFolder account 1 Right click the iFolder Services fi icon in the notification area then select Accounts to open the iFolder Preferences dialog box to the Accounts tab Select the iFolder account then click Properties to view its setting in the Properties dialog box Click the 7dentity tab Select enable or deselect disable Remember password Provide the password in the Password field Click Close for successful completion NO 0 OQ NM Click Close in the iFolder Properties dialog box to save your changes and log in to the server To log in to an iFolder account 1 Right click the iFolder Services fi icon in the notification area then select Accounts 2 Select the iFolder account then select the Online check box next to it 3 If prompted for a password specify the password then click Connect Managing iFolder Accounts and Preferences 61 If Remember password is enabled for the account you are not prompted to enter a password unless your password has expired If login fails an error message reports the cause such as password failure 4 On successful connection close the Folder Preferences dialog box 7 5 Viewing and Modifying iFolder Account Settings The following parameters can be viewed in the Account Settings and Account Pr
6. Section B 7 1 Overview of iFolder on page 136 Section B 7 2 Using iFolder with Novell iFolder 3 x on page 136 Section B 7 3 What s New on page 136 Section B 7 4 Getting Started on page 136 Section B 7 5 Managing iFolder Accounts and Preferences on page 137 Section B 7 6 Managing iFolders on page 137 Section B 7 7 Troubleshooting on page 138 B 7 1 Overview of iFolder The discussion of the benefits and uses of the iFolder client with Novell iFolder 3 x were moved to Using iFolder with Novell iFolder 3 8 on page 23 B 7 2 Using iFolder with Novell iFolder 3 x The Using iFolder with Novell iFolder 3 8 section includes information about the benefits and uses of the iFolder client with Novell iFolder 3 x This information was previously located in the Overview of iFolder on page 13 B 7 3 What s New The following changes were made to this section Location Change What s New for iFolder This section is new 3 1 on page 20 What s New for iFolder This section was retitled 3 0 on page 20 B 7 4 Getting Started The following changes were made to this section Location Change Mono on page 36 This subsection of Prerequisites and Guidelines now lists the versions of Mono included in the various releases of the iFolder client for Novell iFolder 3 x Configuring Local This section was relocated to Managing iFolder Accounts and Preferences Firewall Settings for chapt
7. 10 13 GroupWise Files Become Corrupted in an iFolder iFolder synchronizes individual files or the changed portions of individual files it does not synchronize files as a set If you have a database file that is implemented as a collection of linked files do not try to synchronize them in an iFolder Do not try to synchronize your GroupWise data by making the GroupWise archive cache or remote directories into iFolders If you do this the GroupWise data files become corrupted after synchronizing the file a few times GroupWise needs the files in the archive to be maintained as a set of files 10 14 Possible Slowed Performance With ZoneAlarm 4 5 or Earlier You might observe extremely slow performance on your Windows computer when the iFolder client runs if you are using ZoneAlarm and attempt to access folders using Windows Explorer ZoneAlarm 4 5 and earlier for Windows blocks the shell extensions installed with the iFolder client on Windows which results in a severe slowdown This is not an issue for ZoneAlarm 5 0 and later If you are using ZoneAlarm 4 5 or earlier on Windows do the following to allow the iFolder client s shell extensions to work properly 1 Double click the ZoneAlarm icon to bring up the Zone Labs Control Center 2 Select the Program Control tab on the left 3 Scroll down the list select Windows Explorer then click Options 4 Deselect disable Enable Privacy for This Program then click OK n Zone Labs In
8. Notify when Select this check box to display a pop up message in the notification area conflicts arise whenever a conflict occurs on synchronizing files Deselect this check box to disable the pop up messages for synchronization conflicts Whenever conflicts occur the iFolder Error B icon is displayed on the iFolder when iFolder is running Notifywhenauser Select this check box to display a pop up message in the notification area joins the iFolder whenever a user accepts an invitation to share an iFolder domain Deselect this check box to disable the pop up messages You can view a complete list of iFolder users whenever iFolder is running by selecting the iFolder then clicking Share with to open the iFolder Properties dialog box to the Sharing tab 68 Novell iFolder 3 8 Cross Platform User Guide Parameter Description Synchronization Automatically Synchronize iFolders Select this check box to enable synchronization for all iFolders on this computer under your current local login or logon identity Deselect the check box to disable synchronization If you disable automatic synchronization and then enable it again you must synchronize the files manually for the first time for the changes to take effect For instance consider a scenario where you disable automatic synchronization and then manually synchronize your iFolders Now you again enable automatic synchronization Your iFolders will not get synchronized automatically even
9. Replace serveraddress with the IP address or DNS name of your iFolder server For example 192 168 1 1 or nifsvrl example com The path is case sensitive Web Access for Novell iFolder 3 8 http serveraddress webalias Replace serveraddress with the IP address or DNS name of your iFolder server For example 10 10 1 10r nifsvrl example com Replace webalias with the administrator specified path The default path is ifolder The path is case sensitive For example http 10 10 1 1 ifolder Connect to server or domain Authenticated access The user has only one iFolder per username The user accesses the iFolder server where his or her files are located for that username Yes with username and password authentication via your LDAP server You separately access the different domain where you have accounts All iFolders for the individual account are available Yes with username and password authentication via your LDAP server Encrypted data transfer Yes with the encrypted iFolder option The Blowfish algorithm is applied with a user specified passphrase Yes with the encrypted iFolder option The Blowfish algorithm is applied with a user specified passphrase Comparing Novell iFolder 2 x with 3 8 33 34 Novell iFolder 3 8 Cross Platform User Guide Getting Started This section describes installation prerequisites and describes how to install the iFolder client for Nove
10. cette eee 137 BY Troubleshooting ss eee eevee ee Ee ee ee eee SEM 138 Contents 9 10 Novell iFolder 3 8 Cross Platform User Guide About This Guide This cross platform user guide describes how to install and use the iFolder client on Linux Macintosh and Windows platforms in combination with Novell iFolder enterprise server and how to access iFolders via the Web Access server Chapter 1 Overview of iFolder on page 13 Chapter 2 What s New on page 19 Chapter 3 Using iFolder with Novell iFolder 3 8 on page 23 Chapter 4 Comparing Novell iFolder 2 x with 3 8 on page 29 Chapter 5 Getting Started on page 35 Chapter 6 Novell iFolder Migration And Upgrade on page 41 Chapter 7 Managing iFolder Accounts and Preferences on page 49 Chapter 8 Managing Your iFolders on page 75 Chapter 9 Using Web Access for Novell iFolder on page 107 Chapter 10 Troubleshooting on page 117 Appendix A Uninstalling the iFolder Client on page 123 Appendix B Documentation Updates on page 125 Audience This guide is intended for users of the iFolder client and iFolder Web access for Novell iFolder 3 8 version Feedback We want to hear your comments and suggestions about this manual and the other documentation included with this product Please use the User Comment feature at the bottom of each page of the online documentation or go to www novell
11. iFolder Server Identity SHOME local share simias Simias log Windows OK Cancel and Apply buttons Actions are committed only when you click Apply or OK Select enable Start iFolder when logging In to the desktop Remember password on this computer Status and Notification area Accounts Properties Next button and Back button iFolder Account Creation Wizard Choose an iFolder Server iFolder Account Information SAPPDATAS simias Simias log 7 2 Starting the iFolder Client When iFolder is running the iFolder Services fj icon appears in the notification area of the taskbar iFolder is integrated in the desktop environment The iFolder emblem a green Macintosh OK and Cancel button Actions are committed when you perform the action This feature is not available Remember Password Notification area This feature is not available Get Info No buttons to move front and back You can configure your username password and server in a single window Preferences Account Not available Not available SHOME local share simias Simias log 66599 1 appears on iFolders when they are viewed in a file manager on the desktop or in the iFolder browser The encrypted iFolder is indicated by the A emblem locked folder IMPORTANT The notification area of the taskbar must be enabled in order for the iFolder Services icon to be displayed when i
12. 7 when viewed in the file manager or on the desktop The iFolder browser is not available when iFolder is not running It is a good practice to organize your local collection of iFolders in a separate directory that contains only iFolders This makes it easy to remember which folders are iFolders even when iFolder is not running and providing icons to mark them as iFolders The iFolder Warning icon indicates that the server is unavailable iFolder is running but you are not connected to the iFolder server Possible causes are You are not logged in to the iFolder account For information see Section 7 4 Logging In to an iFolder Account on page 61 The account is disabled on the client side that is the Automatically connect parameter is disabled For information see Automatically connect in Section 7 5 Viewing and Modifying iFolder Account Settings on page 62 The server is down or your account is disabled on the server side Contact your iFolder administrator for assistance Your firewall is blocking iFolder traffic For information to resolve this problem see Section 7 7 Configuring Local Firewall Settings for iFolder Traffic on page 69 Your network connection is down Check your local network settings The iFolder Conflict icon indicates that there is a file conflict between local copy and the server copy Resolve the conflict by indicating which version of the file to keep For more information o
13. Create default iFolder Location root ifolder iFolder Security Select the type of the Default iFolder that you want to create If you choose Encryption you will be prompted to provide the passphrase IMPORTANT You can share only the regular iFolders Encrypted iFolders cannot be shared If your iFolder administrator has not enabled encryption for your current account you can create only regular iFolders and if encryption is enabled the Regular option is selected by default Select Secure Sync to enable secure synchronization of files in the iFolder you are creating You can enable secure channel for both regular and encrypted iFolders With this option selected iFolder allows you to use a secure channel to synchronize between iFolder on the server and on the local machine If you remove the default iFolder on the server the next time you configure the account from any thick client iFolder prompts you to create a default iFolder again However if you remove the default iFolder from the local machine the next time you configure the account iFolder prompts you to download the default iFolder If you have already set up a default iFolder you can download it to your local machine Download the default iFolder and click Next to proceed Managing iFolder Accounts and Preferences 59 1 iFolder Account Creation Wizard Default iFolder Download default iFolder Location froot ifolder
14. D gnome2 05 07 08 zj Vv More options iFolder Account iFokler v Type Passphrase Encryption Regular O Secure Sync x Cancel Select Passphrase Encryption to enable encryption for the selected iFolder Managing Your iFolders 81 If you have not set the passphrase during the login session and you select Passphrase Encryption it prompts you to enter the passphrase Specify the passphrase in the Passphrase dialog box Select Regular to enable sharing for the selected iFolder iFolder announces the availability of shared iFolders with a pop up message in the notification area Shared users can click the message to set up the iFolder at that time or close the message and download the iFolder later 7 Select Secure Sync to enable secure synchronization of files in the iFolder you are creating For more information on Secure Sync see Secure Sync in the Table 8 4 Synchronization Parameters for iFolders Stored Locally on page 93 NOTE You can also enable secure sync for a selected iFolder on your machine by using the right click iFolder gt Properties option in the iFolder main window For that right click the iFolder and select Properties In the General tab of the iFolder properties window select the Secure Sync check box 8 Click OK The iFolder appears in the iFolders on This Computer list 9 Ifthe iFolder Created message appears do one of the following Click Close to dismiss t
15. For shared computers where privacy and security are essential for each user the users can encrypt their local copy of iFolder data with EFS or a third party file system encryption Linux and Macintosh file systems are designed for multi user environments File permissions allow you to control access for the user groups and others A user s personal files are typically set with full permissions for the user and no access for the groups and others settings 7T6 Novell iFolder 3 8 Cross Platform User Guide If you store iFolders locally on a FAT32 volume on Linux it requires special handling because FAT32 file systems are not POSIX compliant For information see Section 8 5 4 Creating iFolders on a FAT32 Mount Point Linux on page 85 Ifusers of the same computer share iFolders multiple copies of the iFolder can exist on the device with a copy for each user who downloads it from the server Different local login identities cannot share a single location for the shared iFolders 8 2 Guidelines for File Types and Sizes to Not Synchronize When the iFolder client is used your iFolder administrator might specify file type restrictions and maximum file size restrictions at the system user LDAPGroup or iFolder level Your account might also be restricted in the amount of space you can use for the data in the iFolders you own When you participate in other iFolders the space consumed on the server is counted against the owner of that
16. Installing iFolder for Beginning with Step 4 more information was provided about whether Windows on page 38 rebooting is required and possible firewall message about Mono XSP unblock it B 6 3 Managing iFolder Accounts and Preferences The following changes were made to this section Location Change Configuring an iFolder The iFolder administrator can now specify whether users log in with their Account on page 53 network user ID LDAP common name or their e mail addresses Configuring iFolder The definitions under Synchronization were updated for clarification Preferences for the Client on page 66 B 6 4 Managing iFolders The following change was made to this section Location Change Guidelines for the Although a user can log in to more than one iFolder account at a time an Location and Use of iFolder can be associated with only one iFolder account You cannot iFolders on page 75 synchronize one iFolder against multiple accounts The iFolder can be shared only with other users that are provisioned in the same iFolder server domain where you have the account that you used when you created the iFolder B 6 5 Troubleshooting The following change was made to this section Location Change Possible Slowed This section is new Performance With ZoneAlarm 4 5 or Earlier Documentation Updates 135 B 7 August 19 2005 Novell iFolder 3 1 Updates were made to the following sections The changes are explained below
17. Password Remember password on this computer Password Specify the password for your username Authentication happens through Secure channel SSL You are prompted to validate and accept the server certificate Remember Select the Remember password on this computer check box to log in Password automatically to this iFolder account whenever you log in to your computer If your network password changes automatic authentication fails gracefully the next time iFolder attempts to log in to the iFolder account iFolder prompts you to log in with your new password and allows you to specify and save the new password 3 Verify the information entered by you To make any changes click the Back button and revisit the previous pages Click Connect to proceed and validate your connection with the server 56 Novell iFolder 3 8 Cross Platform User Guide 1 iFolder Account Creation Wizard Verify and Connect Please verify the information you have entered Server address 192 168 1 1 User name jsmith Remember password on this computer No Make default account No Click Connect to proceed 4 If you are prompted to Accept the certificate of this server click Details to review the certificate information then click OK to accept it NOTE During the account creation login happens through SSL When you are prompted to accept the server certificate you must validate the certificate and accept it for a succe
18. Synchronization Disable the account in the Account window deselect Enable Account Remote access to iFolder data on the server Yes using Novell NetStorage Your administrator must configure NetStorage for iFolder services Yes using Web Access Your administrator must configure a Web Access server Backup of local files to a network server Files in your local iFolders are backed up on the iFolder server Files in your local iFolders are backed up on the iFolder enterprise server Backup support to restore deleted files Administrators must back up and restore the entire iFolder contents Administrators can back up the entire iFolder account or individual iFolders directories and files in the account They can restore as individual files directories iFolders or accounts 4 2 Web Access Features and Capabilities The following table compares the features and capabilities of Web Access for Novell iFolder 2 x with Novell iFolder 3 8 Table 4 2 Comparison of Web Access for Novell iFolder 2 x with 3 8 Feature or Capability Web Access method Novell iFolder 2 x Web Access For iFolder 2 1 4 and earlier the Java applet or Novell NetStorage for NetWare servers only 32 Novell iFolder 3 8 Cross Platform User Guide Web Access for Novell iFolder 3 8 Web Access server Feature or Capability Web Access location Novell iFolder 2 x Web Access http serveraddress iFolder
19. all the members of that LDAPGroup get the ownership rights y Access for Kristi Access Full Control Read Write Read Only X Cancel Dok 3 Click OK then click Close to close the iFolder Properties window 8 6 5 Removing a User from an iFolder To unshare an iFolder you must remove a user or an LDAPGroup as a member of an iFolder The IFolder on the user s or LDAPGroup member s workstation becomes a normal folder A copy of the data remains on the former member s workstation but the files are no longer synchronized with the shared iFolder 1 On the Sharing tab select one or more users from the list 2 Click Remove and then click Yes 8 6 6 Transferring Ownership to an iFolder User The owner of an iFolder can transfer ownership of the iFolder to another individual member or LDAPGroup whose state is iFolder User After the transfer the original owner becomes a member with the Read Write right and the space consumed by the iFolder is charged against the new owner When an LDAPGroup becomes the owner of an iFolder all the members of the group get the ownership rights 1 Ina file manager or the iFolder browser right click the iFolder you want to transfer then select Share With to open the iFolder s Properties dialog box to the Sharing tab 2 From the list of users select the iFolder User who is to be the new owner then click Rights 3 Select Make this user the owner of this iFolder The Make this user
20. iFolder Some file types are not good candidates for synchronization such as operating system files hidden files created by a file manager or databases that are implemented as a collection of linked files You might include only key file types used for your business or exclude files that are likely unrelated to business such as mp3 files 8 2 1 Operating System Files You should not convert system directories to iFolders Most system files change infrequently and it is better to keep an image file of your basic system and key software than to attempt to synchronize those files to the server 8 2 2 Hidden Files If your file system uses hidden files to track display preferences your administrator might restrict those file types to exclude them from being synchronized on your system Usually hidden files are relevant only to the particular computer where they were created and they change every time the file or directory is accessed You do not need to keep these files and synchronizing them results in repeated file conflict errors For example iFolder automatically excludes two hidden file manager files called thumbs db and DS Store 8 2 3 Database Files iFolder synchronizes individual files or the changed portions of individual files it does not synchronize files as a set If you have a database file that is implemented as a collection of linked files do not try to synchronize them in an iFolder Do not try to synchronize
21. iFolder Make the iFolder Yes Yes No No available to other users sharing Make the iFolder Yes Yes except to the No No unavailable to other owner users stop sharing Using Web Access for Novell iFolder 111 Capabilities Owner Full Control Read Write Read Only Assign iFolder yes Yes except to the No No access rights for owner other users Read directories Yes Yes Yes Yes and files in the iFolder Add modify or Yes Yes Yes No delete directories and files in the iFolder Rename directories Yes Yes Yes No and files in an iFolder Rename the No No No No iFolder SetupaniFolder Yes Yes Yes Yes on multiple computers Revert an iFolder Yes Yes Yes Yes do not participate on a local computer Decline Yes Yes Yes Yes participating Delete the iFolder Yes No No No and delete the iFolder and its files from the server make it a normal folder again and no longer share it with others Read Table 9 2 iFolder Access Rights for an LDAPGroup Member on page 112 to understand the various capabilities for a user in a shared group at different access levels Table 9 2 iFolder Access Rights for an LDAPGroup Member Capabilities Owner Full Control Read Write Read Only Reassign Yes Yes No No ownership to another user Set a quota for the Yes No No No iFolder 112 Novell iFolder 3 8 Cross Platform User Guide Capabilities Owner Make the iFolder Yes available to other users sharing Make
22. 3 1 Linux 1 Close the iFolder client GUI 2 Openaterminal console and run pkill 9 simias process id 1 simias process id 2 to end the simias processes 3 Runrm rf home directory local share simias to remove the simias directory NOTE Removing the simias directory deletes all the meta data of iFolder so you need to configure the account again You must remove the simias directory only if you are not able to start the client even after killing the simias processes 4 Restart iFolder after a few seconds to launch it successfully 10 3 2 Windows XP 1 Close the iFolder client GUI 2 In the Windows Task Manager select the simias processes and terminate them by clicking End Process 3 Remove the simias directory SUSERPROFILE Local Settings Application Data simias NOTE Removing the simias directory deletes all the meta data of iFolder so you need to configure the account again You must remove the simias directory only if you are not able to start the client even after killing the simias processes 4 Restart iFolder after a few seconds to launch it successfully 10 3 3 Macintosh 1 Close the iFolder client GUI 118 Novell iFolder 3 8 Cross Platform User Guide 2 Open a terminal console and run killall mono to end the simias processes 3 Runrm rf home directory gt local share simias to remove the simias directory NOTE Removing the simias directory deletes all the meta data of iFolder
23. 4 Creating iFolders on a FAT32 Mount Point Linux On Linux iFolder supports creating and using iFolders on a mount point for a FAT32 file system Before you can create new iFolders or set up shared iFolders on a FAT32 volume on your Linux computer the iFolder user must own the FAT32 mount point where you want to store the iFolders and the etc stab file must explicitly identify the iFolder user s local user ID for the mount point IMPORTANT This is required because FAT32 does not support file permissions Any other file system that does not support permissions has the same issue For dual boot systems you can access the data in iFolders as normal folders from the system where the folder is not set up as an iFolder If you set up the folder as an iFolder on both platforms the data set is stored in two different iFolders on the server which consumes double your allocated server disk resources Because the FAT32 file system does not support POSIX file system permissions make sure the iFolder user is the local owner of the mount point Modify the etc fstab file to set the user ID UID parameter of the user s local login identity to the iFolder user who creates iFolders on that mount point 1 Login to your computer as the root user 2 Create the directory where you want to mount the FAT32 file system At a command prompt enter Managing Your iFolders 85 mkdir home username fsmount Replace username with the username of the
24. Configure your firewall to allow traffic for the port you want to use for iFolder traffic See your firewall s documentation for information on how to open a port in the firewall 2 Stop the iFolder client by right clicking the iFolder icon then selecting Exit 3 Modify the xspport cfg file by adding the Web Service Port Range parameter to the Service Manager section lt XspPortConfiguration gt lt Port gt monoxsp port Port 70 Novell iFolder 3 8 Cross Platform User Guide XspPortConfiguration 3a Replace monoxsp port with a port number Specify a value ofa single four digit port number such as 1234 to use a single static port For example 1234 4 Start the iFolder client For more information see Section 7 2 Starting the iFolder Client on page 50 7 8 Configuring Local Virus Scanner Settings for iFolder Traffic If you use virus scanning software on your computer exclude the simias WorkArea directory from the virus scan For example the location ofthe simias WorkArea directory on Windows is c documents and settings username local settings application dataNsimiasWorkAreaN simias wf guid The simias WorkArea directory is where iFolder stages files for download from the server If an iFolder file has a virus attached and your virus scanning software scans that virus while the file is in the simias WorkArea directory the virus scanner pops up with a message indicating that a virus has b
25. Delete to Confirm the deletion 9 3 6 Uploading a File To upload a file 1 Click Upload Files link in the navigation bar of the iFolder Browse page to open Upload Page 2 Click Browse locate a local folder you want to upload 3 Select Overwrite Existing Files to overwrite the files on the server Selecting this option allows you to overwrite the file on the server with the file you have selected to upload Before you upload ensure the copy of the file you want to retain Using Web Access for Novell iFolder 109 4 Click Upload When the page refreshes the file appears alphabetically in the list The maximum file size for the upload limit is configured by the administrator By default the limit is set to 10 MB the limit for your server might differ IMPORTANT Web Access console for iFolder does not support the uploading and downloading of 10 MB or larger files 9 3 7 Search Folders and Files in an iFolder To search for folders and files within a selected iFolder 1 Click Search to open the Search page The Search page helps you locate the files or folders of your interest Use the search tool located at the top right of the page for this purpose 2 Use one or more of the following search methods and press Enter Type one or more letters in the Search field Type an asterisk in the Search field to return a list of all files and folders within a selected iFolder Leave the Search field empty to return a
26. GUI it gives you an exception This is because the client does not support naming conflict You must manually change the name of the file in conflict Troubleshooting 119 10 7 iFolder File Fails to Synchronize If an iFolder file fails to synchronize consider the following possible causes You have the Read Only right to the shared iFolder For information see Section 8 6 1 Understanding User Access Rights on page 86 The file size exceeds the maximum file size policy set by the iFolder Administrator Contact your iFolder Administrator for assistance The file size exceeds the maximum file size supported for uploads to or downloads from the Web Access server The default maximum is 10 MB but your administrator might configure a lower maximum file size Contact your iFolder Administrator for assistance The disk quota you used exceeds the limit set by the iFolder Administrator Contact your iFolder Administrator for assistance A conflict might exist between the server copy of a file and the local copy of the file Right click the iFolder icon and select Resolve Conflicts to resolve the conflicts For more information see Section 8 13 Resolving File Conflicts on page 100 If the issue is file conflict you must avoid working simultaneously on the same data of the same iFolder on more than one client 10 8 Client File Fails to Synchronize to the Server Even after Conflict Resolution Conflict resolution does no
27. Novell iFolder 115 116 Novell iFolder 3 8 Cross Platform User Guide Troubleshooting This section discusses the following troubleshooting issues for the iFolder client Section 10 1 Unable to run iFolder client on Vista 64 SP1 on page 117 Section 10 2 iFolder Linux Client Fails to Display All the iFolders on the Server on page 118 Section 10 3 iFolder Client Fails to Start Up on page 118 Section 10 4 Encrypted iFolders Take a Long Time to Synchronize on page 119 Section 10 5 No Name Conflict When Filenames Differs Only By Case on page 119 Section 10 6 Resolving Name Conflict in Macintosh Client Throws Error on page 119 Section 10 7 iFolder File Fails to Synchronize on page 120 Section 10 8 Client File Fails to Synchronize to the Server Even after Conflict Resolution on page 120 Section 10 9 All iFolders in an Account Fail to Synchronize on page 120 Section 10 10 Problem Synchronizing Some Files on a FAT32 File System on Linux on page 121 Section 10 11 Client Fails to Set Up a New iFolder Account on page 121 Section 10 12 Repopulating Contents of a Read Only iFolder on page 121 Section 10 13 GroupWise Files Become Corrupted in an iFolder on page 122 Section 10 14 Possible Slowed Performance With ZoneAlarm 4 5 or Earlier on page 122 Additional Reading For an additional listing of questions and answers
28. Viewing and Added definitions for the iFolder properties Configuring Properties of an iFolder on page 93 Documentation Updates 137 Location Change Section 8 13 1 This section was updated for clarification Resolving File Version Conflicts on page 101 Deleting an iFolder on This section was updated for clarification page 105 B 7 7 Troubleshooting This section is new 138 Novell iFolder 3 8 Cross Platform User Guide
29. an iFolder Account 1 0 0 0c ete 132 B 4 8 X Viewing and Modifying the iFolder Account Settings 0000 132 B 4 9 Understanding iFolder Icons 0 0 cece I 132 B 4 10 Managing Passphrase for Encrypted iFolders 00 cee eee ee 133 B 4 11 Using Novell iFolder 3 6 Web Access 0 0 cece cee 133 August 15 2000 2 zu er Era eg ete ei Pee eds PEE See Eat ER pea 133 B54 Whats Newi2 cx ee eer A up a es Up eu e d Sei 133 B 5 2 Getting Started cst rule CIS EAS SOLE PIN EE 133 B 5 3 Managing iFolder Accounts and Preferences 00 0 ce eee eee eee 134 B 5 4 Managing iFolders llli 134 December 23 2005 Novell iFolder 3 2 20 eee 134 B 6 1 Whats New i itere inte eI eie a HUE Se Y Aly ERR e E ee 134 B 6 2 Getting Started eR RRRAXEEURXCU EPUM ERN E NU EET 135 B 6 3 Managing iFolder Accounts and Preferences llle leeren 135 B6 4 Managing iFolders okn ces nk Rr ee enc ege Per cnm a 135 B 65 Troubleshooting 2 2 isse es rem rere 135 August 19 2005 Novell iFolder 3 1 lisse I 136 B 7 1 Overview ofiFolder eee RR pp nye hk RE Rap enini d 136 B 7 2 Using iFolder with NovelliFolder 3 x leee eee 136 B 39 Whats New eI ia E OE SUR OLEI ERU ER Rp 136 B 4 Getting Started sim st mem ee Ree Pee Re ee PIDE 136 B 7 5 Managing iFolder Accounts and Preferences 0 000 c eee eee eee 137 B 7 6 Managing iFolders 0
30. com documentation feedback html and enter your comments there Documentation Updates For the most recent version of iFolder 3 8 client documentation see the following Novell iFolder Documentation http www novell com documentation ifolder3 Documentation Conventions In Novell documentation a greater than symbol gt is used to separate actions within a step and items in a cross reference path A trademark symbol TV denotes a Novell trademark An asterisk denotes a third party trademark About This Guide 11 When a single pathname can be written with a backslash for some platforms or a forward slash for other platforms the pathname is presented with a backslash Users of platforms that require a forward slash such as Linux or UNIX should use forward slashes as required by your software 12 Novell iFolder 3 8 Cross Platform User Guide Overview of iFolder iFolder is a file sharing application for Linux Windows and Macintosh clients You can share files in multiple iFolders each with different users or LDAPGroups You control who can participate in an iFolder and the access level for each member You can also participate in iFolders that others share with you iFolder provides a simple hassle free user interface for client side migration from iFolder 2 x to iFolder 3 8 and for a client side upgrade from iFolder 3 x to iFolder 3 8 This section familiarizes you with the various benefits and features of iFo
31. create iFolders IFolder begins automatically whenever you log on to your computer and prompts you to create an iFolder account If it does not start you can start it manually by selecting Start gt Programs gt iFolder 3 gt iFolder 3 Client 6 If you are running personal firewall software on your computer you might receive a message asking whether you want to block Mono XSP Unblock or do not block Mono XSP For information about why you need Mono XSP see Section 7 7 Configuring Local Firewall Settings for iFolder Traffic on page 69 7 Before you can use iFolder on the computer you must configure at least one iFolder account You can configure it now or later For information see Section 7 3 Configuring an iFolder Account on page 53 5 2 3 Installing iFolder for Macintosh Usethe ifolder3 mac dmg file for installing on Macintosh 1 Download ifolder3 mac dmg 38 Novell iFolder 3 8 Cross Platform User Guide 2 Install iFolder by double clicking the file then follow the on screen instructions 3 To run iFolder do any of the following Double click iFolder in Applications directory window Enter iFolder in the spot light and select the application NOTE To install iFolder for Macintosh you must also install the required mono packages You can download and install the required mono packages from the OES2 SP2 Welcome page 5 3 Updating iFolder Update the iFolder client only with patches or upgrades
32. distributed by your iFolder administrator The iFolder client checks for updates on the server whenever you log in and prompts you to install a new update if it exists Typical distribution methods on each platform are as follows Linux Your administrator can deliver updates for the iFolder client for Linux with a customer hosted channel in an update manager Windows The iFolder client for Windows automatically checks for updates on the server whenever you log in and prompts you to install a new update if it exists Macintosh The iFolder client for Macintosh automatically checks for updates on the server whenever you log in and prompts you to download and install a new update if it exists For information about Mono updates see Section 5 4 Updating Mono for Linux on page 39 5 4 Updating Mono for Linux The iFolder client for Linux supports only the version of Mono included in the install software Whenever Novell iFolder releases updates for the iFolder client the update software also includes any updates for Mono on Linux You can update Mono concurrently with the iFolder updates If you need to upgrade Mono for another reason please check the online documentation to see if the version is explicitly supported and to learn any necessary steps to make the upgrade work correctly For information see the latest version of the online documentation on the Novell iFolder Documentation Web site http www novell com documentatio
33. exporting the old data file you can e mail it to your administrator The administrator then sends you the new data file New Passphrase Represents the new passphrase that you enter which is used to encrypt the unique data encryption key that is auto generated during iFolder creation Confirm Passphrase Represents the new passphrase that you must re enter Using the Secret File to Reset the Passphrase To reset the passphrase using the secret file perform the following steps 1 Select have the secret file and its password option then click Forward 2 Fill in the following fields 1 Passphrase Recovery Wizard Set new passphrase iFolder Account iFolder 192 168 1 1 Location of secret file Secret Password New Passphrase Confirm Passphrase Location of secret file Specify the location of the secret file or click the Browse button to locate and select the secret file Secret Password Specify the password to the secret file Managing Your iFolders 97 New Passphrase Specify the new passphrase Confirm Passphrase Re enter the new passphrase 3 Click Forward to reset the passphrase 4 Click Finish to close the wizard NOTE You obtain the secret file and its password from the iFolder administrator Using the New Data File to Reset the Passphrase To reset the passphrase using the new data file perform the following steps 1 Select have the new data file sent b
34. interface For example iFolder 192 168 1 1 IMPORTANT You cannot use iFolder 3 8 client to connect to an iFolder 3 2 server 1 iFolder Account Creation Wizard iFolder Server Enter the name of your iFolder Server for example ifolder example net Server address Setting this iFolder Server as your default server will enable iFolder to automatically select this server when adding new folders Set this as my default server Qe X cence 6 n rem Set this as my If you have multiple servers connected to your account select the Set this as default server my default server check box to set the selected server from the drop down list of servers as the default Server when you create or upload an ifolder Managing iFolder Accounts and Preferences 55 Parameter Description User name Specify your user identity for this account Your iFolder administrator decides whether the format you should use must be your network user ID LDAP common name or your e mail address For example if your name is John Smith with a user ID of jsmith and an e mail address of john smith example com your administrator configures a setting for the server that determines which of the two formats to accept in the User name field for authentication purposes 1 iFolder Account Creation Wizard iFolder Account Information Enter your iFolder user name and password for example jsmith User name
35. of iFolder sharing through iFolder iFolders Through 3 6 enterprise server iFolder Enterprise Server on page 24 Section 3 4 Key In addition to Key Features of iFolder on page 15 this section covers the Features of iFolder on capabilities and features of iFolder client with Novell iFolder 3 6 It includes page 24 the encryption policy settings B 4 4 What s New for iFolder 3 6 Updates were made to the following sections The changes are explained below Location Change Section 2 3 What s This section identifies its new features and compares client services New for iFolder 3 6 on management and functions to those of 2 x page 20 B 4 5 Novell iFolder Migration and Upgrade Updates were made to the following sections The changes are explained below Documentation Updates 131 Location Change Section 6 1 Migrating This section discusses user friendly migration to iFolder3 6 client for from iFolder 2 x to Novell amp iFolder amp 3 6 from the Novell iFolder 2 x client iFolder 3 8 on page 41 Section 6 2 Upgrading This section discusses user friendly upgrade to iFolder3 6 client for iFolder 3 x Clients on Novell iFolder 3 6 from the Novell iFolder 3 2 client page 45 B 4 6 Installing the iFolder Client Updates were made to the following sections The changes are explained below Location Change Section 5 2 Installing This section covers the install instructions the iFolder Client on
36. operations with this client When you attempt to convert an existing folder to an iFolder the server does not consider those changes and displays an error message that the server is unavailable The only operation that you can perform is to download the new RPMs from the server to install iFolder 3 8 6 2 2 Manually Upgrading to iFolder 3 8 client on Linux 1 Open a terminal At the command prompt run install ifolder sh 2 Enter the root password when it is requested This closes the iFolder client if it is already running then it updates the XSP Web server and iFolder client along with the Nautilus ifolder3 plug in 3 Start iFolder from the Application menu 6 2 3 Automatically Upgrading to iFolder 3 8 client on Windows To automatically upgrade to iFolder 3 8 client on Windows follow the steps given below 1 Connect to an iFolder server using an iFolder 3 x client prior to iFolder 3 8 version You are prompted to either upgrade your client to version 3 8 or cancel the upgrade 2 Click Yes to automatically upgrade your iFolder 3 x client 46 Novell iFolder 3 8 Cross Platform User Guide 6 2 4 Manually Upgrading to iFolder 3 8 client on Windows To manually upgrade to iFolder 3 8 client on Windows you must download and install the client install files from the OES 2 SP2 Welcome page 6 2 5 Automatically Upgrading to iFolder 3 8 client on Macintosh 1 From an iFolder 3 x client earlier than iFolder 3 8 try to connect to the
37. outline the effect on the share relationship and an LDAPGroup Member Deletes the member iFolders based on the Access right of the LDAPGroup an iFolder on page 105 member who deletes the iFolder B 2 12 Resolving File Conflicts The following changes were made to this section 128 Novell iFolder 3 8 Cross Platform User Guide Location Change Section 8 13 2 Resolving Updated the section to reflect the new method to resolve the Filename Conflicts on page 102 filename conflicts Added a new screen B 2 13 Uploading a File The following changes were made to this section Location Change Section 9 3 6 Uploading a File Added information about overwriting the existing file on the server on page 109 B 2 14 Troubleshooting The following changes were made to this section Location Change Section 10 2 iFolder Linux Client Fails to Added new troubleshooting issues Display All the iFolders on the Server on page 118 Section 10 3 iFolder Client Fails to Start Up on page 118 Section 10 4 Encrypted iFolders Take a Long Time to Synchronize on page 119 Section 10 5 No Name Conflict When Filenames Differs Only By Case on page 119 Section 10 6 Resolving Name Conflict in Macintosh Client Throws Error on page 119 B 3 March 2008 Updates were made to the following sections The changes are explained below Section B 3 1 Merge on page 129 Section B 3 2 Enhanced Conflict Resolu
38. page 123 Section A 3 iFolder Client for Windows on page 123 Section A 4 iFolder Client for Macintosh on page 124 A 1 Before You Uninstall iFolder Ensure the Simias data store is backed up before an uninstall so that it can be restored during any unknown corruption of the Simias database during an upgrade or re install of the new client Simias data store is not deleted during an uninstall it should be manually removed if a clean uninstall is required The Simias data store path for Linux is home directory gt local share subdirectory and for Windows is C Documents and Settings username Local Settings M Application Data simias directory Removal of the Simias data store doesn t affect any of the data in the folder that was converted to iFolder IMPORTANT Before upgrading your 3 4 1 client you must take the backup of your local simias store If you don t take the backup you will lose all configuration information from the computer as it deletes the simias store when upgrade fails A 2 iFolder Client for Linux To uninstall with command line instructions 1 Run the rpm e command for each of the iFolder client rpm files simias ifolder3 and nautilus ifolder 2 Delete the opt novell ifolder3 directory 3 Delete the 1ocal directory A 3 iFolder Client for Windows 1 Click Start gt Control Panel then select Add Remove Programs 2 In the list of installed programs select iFolder 3 client then click Rem
39. refer Step 6 on page 42 iFolder prompts you about the resynchronization of the files to 3 8 server and asks whether you need to retain the 2 x client until iFolder completes synchronization During this process only the data gets migrated hence the user has to set the preference in the new client 6 1 2 Migration Procedure 1 Install the iFolder client for iFolder 3 8 server then configure your account for the iFolder 3 8 enterprise server For information on installing the client and setting up the account see Managing iFolder Accounts and Preferences on page 49 2 In the iFolder browser create one or more iFolders on your local computer You can use any valid name for an iFolder Do not create an iFolder in the same directory path as your current iFolder 2 x directory For information see Section 8 5 Creating and Uploading an iFolder on page 80 3 The iFolder displays a message about the existence of previous version data and a request for a migration Novell iFolder Migration And Upgrade 41 Migration Alert There are 2 x iFolders on this machine Do you want to migrate them Don t show this message again A Cancel Click OK to open a list of available 2 x iFolders 4 Select the 2 x iFolder you want to migrate iFolder Migration User Name Home Location Status t Ihomertest1 ifolder t1 Encrypted Migrate X Cancel Click Migrate to appear the Migration Assistant NO
40. server iFolder provides secure authentication of members who access an iFolder to synchronize its data iFolders offers an alternative to exchanging files via e mail which avoids the file size limits on e mail attachments and reduces your e mail storage requirements Overview of iFolder 13 1 2 Component Overview Section 1 2 1 The iFolder Client on page 14 Section 1 2 2 iFolder Server on page 14 Section 1 2 3 iFolder Web Access Console on page 14 1 2 1 The iFolder Client The iFolder client integrates with your operating system to provide iFolder services in your native desktop environment The iFolder client allows you to manage your own iFolders and to select which shared iFolders to set up on each computer iFolder supports the following operating systems SUSE Linux Enterprise Desktop SLED 10 SP1 and above SUSE Linux Enterprise Desktop SLED 11 openSUSE 11 1 The iFolder Linux client requires the Mono framework for Linux and a GNOME desktop for iFolder Nautilus plug in support Windows XP SP2 and above Windows Vista SP1 and above Windows 7 32 bit and 64 bit Macintosh OS X Intel architecture v10 4 11 and later requires Mono 1 2 5 PowerPc architecture is not supported 1 2 2 iFolder Server The iFolder enterprise server is a central repository for storing iFolders and synchronizing files Before you start using iFolder you need to connect to an iFolder server by using the I
41. so you need to configure the account again You must remove the simias directory only if you are not able to start the client even after killing the simias processes 4 Restart iFolder after a few seconds to launch it successfully 10 4 Encrypted iFolders Take a Long Time to Synchronize If the encrypted iFolder takes considerably long time to synchronize consider the following causes iFolder performs a full data sync every time the file is changed You have reset the passphrase To avoid the issue consider the following actions To avoid the issue with full data sync you must remove the encrypted iFolder and create a new sharable iFolder Ifthe passphrase has been reset you must re login to synchronize the encrypted iFolders to and from the iFolder server 10 5 No Name Conflict When Filenames Differs Only By Case When filenames differ only by case iFolder must create a name conflict For example You have created two files named A txt and a txt If you don t get a name conflict error message consider the following possible cause The first synchronization cycle synchronized only one file To get a name conflict error message consider the following actions Wait for the second synchronization cycle Perform a manual synchronization of both the files 10 6 Resolving Name Conflict in Macintosh Client Throws Error In iFolder client for Macintosh when you attempt to resolve the name conflict from the
42. the respective icon in the navigational bar 9 3 3 Downloading a File Click the name of the file _ you want to download then click Open or Save IMPORTANT Web Access console for iFolder does not support the uploading and downloading of 10 MB or larger files Open Click Open to view the file s contents You must have a compatible application on your computer to open the file The file is downloaded to a temporary folder where Internet files are saved such as Temporary Internet Files in Windows and then opened with your local application If you plan to work in the file it is best to save the file locally modify the file and then upload it Save Click Save to save the file locally or to a mapped drive Navigate to the location where you want to place the file then click Save The file is downloaded to your computer Options on the page might differ slightly depending on the Web browser you use 9 3 4 Creating a New Folder To create a new folder 1 Click New Folder link in the navigation bar of the Browse page to open New folder creation page 2 In the Name field specify the name of the new folder 3 Click Create Folder names are case sensitive When the page refreshes the folder appears alphabetically in the list Click 9 to view the history of changes made to the selected Folder or file 9 3 5 Deleting Folders or Files Select the check box next to one or more folders or files you want to delete then click
43. to gain access to the iFolder data 8 11 1 Recovering an Encrypted iFolder Use the Passphrase Recovery Wizard to reset the passphrase and recover an encrypted iFolder Follow the steps given below to launch the Passphrase Recovery Wizard 1 In the iFolder browser click Security gt Forgot Passphrase to launch the wizard 2 From the iFolder Account list select the domain for which the passphrase must be reset and click Forward 94 Novell iFolder 3 8 Cross Platform User Guide 1 Passphrase Recovery Wizard Select account Select the account for which the passphrase must be reset iFolder Account iFolder 192 168 11 Click Next to proceed A Cancel back During the iFolder account creation process if Server_Default option was selected as the recovery agent then the Set New Passphrase page is displayed To reset the new passphrase see Resetting the passphrase when recovery agent is Server_Default on page 95 On the other hand if you selected a recovery agent other than Server_Default then you must reset the passphrase using Resetting the passphrase when recovery agent is not Server_Default on page 95 Resetting the passphrase when recovery agent is Server_Default To set the new passphrase perform the following steps 1 Inthe Set New Passphrase page specify the new passphrase in the New Passphrase field 2 Re enter the new passphrase in the Confirm Passphrase field and click Forward 3 Specify
44. user can locate the shared iFolder anywhere on his or her own computer if it satisfies the requirements in Section 8 1 Guidelines for the Location and Use of iFolders on page 75 1 4 2 iFolder Access Rights The iFolder client supports the owner and three levels of access for members of an iFolder IMPORTANT Members of an LDAPGroup inherit the access rights set for that group Owner Only one user serves as the owner of an iFolder This is typically the user who creates the iFolder The owner user can use the iFolder client to transfer ownership to another member of the iFolder The owner of an iFolder has the Full Control right This user has Read Write access to the iFolder manages membership and access rights for member users and can remove the Full Control right for any member If an LDAPGroup owns an iFolders all the member users of that group are given the full control right Full Control A member ofthe shared iFolder with the Full Control access right This member has Read Write access to the iFolder and manages membership and access rights for all users except the owner Read Write A member of the shared iFolder with the Read Write access right to the directories and files in the iFolder This member can modify a file but the local changes are synchronized to other members copies of the iFolder Read Only A member of the shared iFolder with the Read Only access right to directories and files in the i
45. value is equal to the quota minus the used space Used The total amount of server disk space currently consumed by all files and directories in the selected iFolder Quota The value reports the total amount of server disk space allocated to the selected iFolder by the iFolder administrator If no quota is set the value is empty or N A Not Applicable The following parameters report the synchronization status for the local copy of the iFolder Table 8 4 Synchronization Parameters for iFolders Stored Locally Parameter Description Last Successful The completion time of the most recent successful synchronization of your Synchronization local copy of the iFolder with the iFolder server mm dd yyyy hh mm ss Files Folders to Synchronize The total number of storage items files and folders in the iFolder that need to be synchronized Automatically Synchronizes The synchronization interval for the iFolder Specify the value in minutes Every hours or days When the iFolder client is used with a Novell iFolder 3 6 enterprise server the interval cannot override the minimum interval specified by the iFolder administrator for the server or your account on the server but it can override the client wide synchronization interval Synchronize Now Click the button to initiate a synchronization on demand Managing Your iFolders 93 Parameter Description Secure Sync Secure Sync enables secure synchronization of files in
46. your GroupWise data by making the GroupWise archive cache or remote directories into iFolders If you do this the GroupWise data files become corrupted after synchronizing the file a few times GroupWise needs the files in the archive to be maintained as a set of files Managing Your iFolders 77 8 3 Naming Conventions for an iFolder and Its Folders and Files The iFolder client imposes naming conventions that consider the collective restrictions of the Linux and Windows file systems An iFolder folder or file must have a valid name that complies with the naming conventions before it can be synchronized Use the following naming conventions for your iFolders and the folders and files in them iFolder supports the Unicode http www unicode org character set with UTF 8 encoding Do not use the following invalid characters in the names of iFolders or in the names of folders and files in them i 2 lt gt iFolder creates a name conflict if you use the invalid characters in a file or folder name The conflict must be resolved before the file or folder can be synchronized The maximum name length for single path component depends upon the client file system For filenames the maximum length includes the dot and file extension When you attempt to download or synchronize an iFolder whose name length exceeds the maximum limit supported by the file system iFolder displays an error message Names of iFolders f
47. 32 File System on Linux Client Fails to Set Up a New iFolder Account 2 0 0 0 eee eee Repopulating Contents of a Read Only iFolder 0 0 cee eee eee GroupWise Files Become Corrupted in an iFolder 00 0c eee eee eee Possible Slowed Performance With ZoneAlarm 4 5 or Earlier 0 00 0 e eee A Uninstalling the iFolder Client A 1 A 2 A 3 A 4 Before You Uninstall iFolder anaana anana iFolder Client for LinuX i eei aa e i eaae e a aE e EE areon a a R AAA nn iFolder Client for Windows llle RII re iFolder Client for Macintosh 0 00 RR RR Rn B Documentation Updates B 1 B 2 A gust 20098 fit ee ete ett Rane ei Qe ee A Te Re NNI ee LE ALAS B 1 1 Passphrase Recovery Wizard 0 cece cette eee B 1 2 Changing the Password December 2008 nia wid ok ete eed we eG ao Le AOS NER Ge E ee ee eee Novell iFolder 3 8 Cross Platform User Guide 107 107 107 108 108 109 109 109 109 109 110 110 111 111 111 113 114 114 115 117 117 118 118 118 118 118 119 119 119 120 120 120 121 121 121 122 122 123 123 123 123 124 B 3 B 4 B 5 B 6 B 7 B 2 1 Starting the iFolder Client 2 0 0 62sec eee pee 126 B 2 2 Configuring an iFolder Account 1 2 0 0 cect tenes 126 B 2 3 Viewing and Modifying iFolder Account Settings 2 000 e eee 127 B 2 4 Configuring iFolder Preferences for t
48. 8 12 1 Synchronizing Files on Demand on page 100 Section 8 122 Configuring the Synchronization Interval on page 100 8 12 1 Synchronizing Files on Demand 1 In the notification area right click the iFolder Services icon fi then click Folders to open the iFolder browser 2 In the list of iFolders select the iFolder then click Synchronize Now 8 12 2 Configuring the Synchronization Interval 1 Inthe notification area right click the iFolder Services icon fj then select Preferences to open the iFolder Preferences dialog box to the General tab 2 Do one of the following Select Automatically Synchronize iFolders to enable automatic synchronization Deselect Automatically Synchronize iFolders to disable automatic synchronization 3 If you enable synchronization specify the interval for synchronizing files such as every 1 hour or every 2 days When the iFolder client is used with Novell iFolder the minimum system Synchronization Interval typically every 5 minutes is configured by the iFolder administrator You cannot override the system minimum The absolute system minimum is 1 minute 8 13 Resolving File Conflicts Conflicts can occur between file versions saved at the same time on different computers or when a filename differs by case only When conflicts occur the file is stored in the conflict area and the file is flagged with a status of Name Conflict The iFolder conflict icon is displayed on the iFol
49. 9 4 Searching iFolders on page 110 Section 9 5 Managing iFolder Shared Members on page 111 Section 9 6 Changing the iFolder account password on page 113 Section 9 7 Viewing History on page 114 Section 9 8 Viewing Details on page 114 Section 9 9 Logging Out on page 115 9 1 Logging In Log in to the Web Access console to gain access to folders and files in any of your iFolders available to you in your Novell iFolder enterprise server account This includes iFolders that you participate in but have not set up on a local computer You cannot access 2 x iFolders with Web Access The enterprise server specified in the URL authenticates your username against the server s LDAP directory services You can also specify which of the supported localized interfaces to use This is typically the Language Code of the iFolder enterprise server Make sure to configure your browser s Languages setting to support the desired language 1 Onthe Web Access Login page specify the username and password for your account 2 Use the Languages drop down list to specify which language you want to use to access your files 3 Click OK This login gives you access only to those iFolders in the same domain as the server you specified in the URL To log in to a different server enter its server s URL in your Web browser then log in 9 2 Creating a New iFolder You can create a new iFolder from the Home page Perform the follo
50. ARY SERVICING REPAIR OR CORRECTION THIS DISCLAIMER OF WARRANTY CONSTITUTES AN ESSENTIAL PART OF THIS LICENSE NO USE OF ANY DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS AUTHORIZED HEREUNDER EXCEPT UNDER THIS DISCLAIMER AND 2 UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY WHETHER IN TORT INCLUDING NEGLIGENCE CONTRACT OR OTHERWISE SHALL THE AUTHOR INITIAL WRITER ANY CONTRIBUTOR OR ANY DISTRIBUTOR OF THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT OR ANY SUPPLIER OF ANY OF SUCH PARTIES BE LIABLE TO ANY PERSON FOR ANY DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF GOODWILL WORK STOPPAGE COMPUTER FAILURE OR MALFUNCTION OR ANY AND ALL OTHER DAMAGES OR LOSSES ARISING OUT OF OR RELATING TO USE OF THE DOCUMENT AND MODIFIED VERSIONS OF THE DOCUMENT EVEN IF SUCH PARTY SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES Novell Inc 404 Wyman Street Suite 500 Waltham MA 02451 U S A www novell com Online Documentation To access the online documentation for this and other Novell products and to get updates see The Novell Documentation Web page http www novell com documentation Novell Trademarks For Novell trademarks see The Novell Trademark and Service Mark list http www novell com company legal trademarks tmlist html Third Party Materials All third party trademarks are the property of their respective o
51. AUTHORIZED DOCUMENTATION Cross Platform User Guide Novell iFolder 3 8 November 2009 www novell com Legal Notices Novell Inc makes no representations or warranties with respect to the contents or use of this documentation and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to revise this publication and to make changes to its content at any time without obligation to notify any person or entity of such revisions or changes Further Novell Inc makes no representations or warranties with respect to any software and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to make changes to any and all parts of Novell software at any time without any obligation to notify any person or entity of such changes Any products or technical information provided under this Agreement may be subject to U S export controls and the trade laws of other countries You agree to comply with all export control regulations and to obtain any required licenses or classification to export re export or import deliverables You agree not to export or re export to entities on the current U S export exclusion lists or to any embargoed or terrorist countries as specified in the U S export laws You agree to not use deliverables for prohibited
52. Folder This member can modify a file but the local changes are not synchronized to other members copies of the iFolder Any iFolder user or LDAPGroup can own some iFolders and be a member of other iFolders As an owner user you always have the Full Control right As a member user your level of access in each shared iFolder can differ depending on the access granted to you by any member with the Full Control right 16 Novell iFolder 3 8 Cross Platform User Guide 1 4 3 LDAPGroup Support iFolder supports LDAPGroups You can share iFolders with LDAPGroups Members of the LDAPGroup can create own and share iFolders with other individual users or other LDAPGroups 1 4 4 SSL Support Novell iFolder allows you use a secure channel to synchronize between iFolders on the server and on the local machine You can enable secure channel for both regular and encrypted iFolders 1 4 5 Merge With Merge you can consolidate the iFolder data and minimize the data transfer between the iFolder client and the server Merge also allows you to move an existing folder to a different location on the client machine For more information see Section 8 8 Merging iFolders on page 90 1 4 6 File Synchronization When you are connected to the server iFolder can synchronize iFolder membership and files in the background as you work When you set up an iFolder account you can enable Remember My Password so that iFolder can remember the password on that machi
53. Folder is running You can work locally with files in your local iFolders at any time Whenever the iFolder client is running it logs the changes you make to local iFolder data as you work If you make changes to local iFolder data when iFolder is not running iFolder identifies and logs the differences the next time you start iFolder 50 Novell iFolder 3 8 Cross Platform User Guide When iFolder is not running iFolders appear in the file manager or on the desktop You can access files in your local copy of an iFolder but you cannot manage iFolders In addition you must log in to an account to create an iFolder or synchronize its files NOTE During the account creation login happens through SSL When you are prompted to accept the server certificate you must validate the certificate and accept it for a successful connection For information about stopping the iFolder client see Section 7 12 Exiting the iFolder Client on page 73 7 2 1 Linux Starting iFolder Automatically on Login on page 51 Starting iFolder Manually on page 51 Starting iFolder Automatically on Login To enable iFolder to start automatically when you log in to the desktop do one of the following Open the applications menu click More Applications locate and right click iFolder 3 then select Add to Startup Programs from the menu fy iFolder 3 ollall Start iFolder 3 Add to Favorites Add to Startup Programs Upgrade Un
54. Folder on multiple computers Yes Yes Yes Yes Revert an iFolder do not participate on a Yes Yes Yes Yes local computer Delete an available iFolder to decline Yes Yes Yes Yes participating Delete the iFolder and delete the iFolder Yes No No No and its files from the server make it a normal folder again and no longer share it with others 8 6 2 Accessing the Sharing Tab You can manage membership for the iFolder from the Sharing tab in the iFolder Properties dialog box IMPORTANT You can share iFolders only if the iFolder administrator has enabled the sharing policy for your account 1 If iFolder is not running start iFolder 2 Doone of the following to open the iFolder Properties dialog box to the Sharing tab Managing Your iFolders 87 iFolder Client Dev Properties General Sharing User State Access Alice Catt iFolder User Read Write Gilford Mann iFolder User Read Write Manuel Santos Owner Full Control MargoKent iFolder User Read Write Natalie DuPres iFolder User Read Write telp X Close na file manager right click the iFolder you want to share then select Share with In the iFolder browser select the iFolder then select Share with 8 6 3 Adding a User to an iFolder 1 On the Sharing tab click Add to open the Add Users dialog box 2 From the list of users select one or more users or LDAPGroups and click Add to include your selection to the Users to
55. Folders All iFolders for the account are available whether you are the owner or a member 2 8 What s Next For more information on iFolder see the following Chapter 3 Using iFolder with Novell iFolder 3 8 on page 23 Chapter 4 Comparing Novell iFolder 2 x with 3 8 on page 29 Chapter 5 Getting Started on page 35 Chapter 6 Novell iFolder Migration And Upgrade on page 41 Whats New 21 22 Novell iFolder 3 8 Cross Platform User Guide Using iFolder with Novell iFolder 3 8 This section discusses how the iFolder client works with Novell iFolder 3 8 Section 3 1 Novell iFolder 3 8 on page 23 Section 3 2 Benefits of Using iFolder Services on page 23 Section 3 3 Sharing iFolders Through iFolder Enterprise Server on page 24 Section 3 4 Key Features of iFolder on page 24 Section 3 5 What s Next on page 27 3 1 Novell iFolder 3 8 Novell iFolder 3 8 delivers all the benefits of earlier iFolder versions and adds new features for greater productivity and flexibility for managing files securely in a collaborative environment NOTE Your administrator must configure Novell iFolder 3 8 services For more information see the Novell iFolder 3 8 Administration Guide http www novell com documentation ifolder3 index html Enterprise Server The iFolder enterprise server provides central storage synchronization and backup of files in your l
56. Novell iFolder 3 8 3 8 on page 29 Coexistence and migration of iFolder client for Section 6 1 Migrating from iFolder 2 x to iFolder Novell iFolder 3 8 and Novell iFolder 2 x 3 8 on page 41 Section 6 3 Coexistence of Novell iFolder 2 x and iFolder Clients on page 47 How to upgrade the iFolder 3 4 client to iFolder Section 6 2 Upgrading iFolder 3 x Clients on 3 8 page 45 Using iFolder with Novell iFolder 3 8 27 28 Novell iFolder 3 8 Cross Platform User Guide Comparing Novell iFolder 2 x with 3 8 This section compares the features and capabilities of Novell iFolder 2 x with Novell iFolder 3 8 Section 4 1 Client Features and Capabilities on page 29 Section 4 2 Web Access Features and Capabilities on page 32 4 1 Client Features and Capabilities The following table compares the features and capabilities of iFolder 3 8 client with Novell iFolder 2x Table 4 1 Comparison of Novell iFolder 2 x with 3 8 Feature or Capability Download location Novell iFolder 2 x Client The iFolder download page is http serveraddress iFolder Replace serveraddress with the IP address or DNS name of your iFolder server For example 192 168 1 10r nifsvrl example com The path is case sensitive iFolder Client with a Novell iFolder 3 8 Enterprise Server The administrator provides a download site where users can download the iFolder client Default location of the iFolder directory o
57. P address given by the administrator For more information on iFolder accounts see Section 1 3 iFolder Accounts on page 15 iFolder 3 7 and later versions support multi server configuration in which multiple servers participate in a single iFolder domain A master slave setup constitutes a multi server configuration where one or more slave servers are connected to a master server This helps to host a large amount of data on your iFolder domain For more information see Chapter 3 Using iFolder with Novell iFolder 3 8 on page 23 1 2 3 iFolder Web Access Console Web Access console provides an interface for remote access to iFolders on the iFolder enterprise server For more information on the Web Access Console see Chapter 9 Using Web Access for Novell iFolder on page 107 14 Novell iFolder 3 8 Cross Platform User Guide 1 3 iFolder Accounts An iFolder account is created when an iFolder services administrator provisions you as an iFolder user for an iFolder server The administrator provides you with a username and password For an enterprise this might be your username or e mail address and the related password You must configure at least one iFolder account before you can create iFolders For more information see Section 7 3 Configuring an iFolder Account on page 53 An iFolder session begins when you log in to an iFolder services account and ends when you log out or when you exit the iFolder client Your
58. Recovering an encrypted iFolder in the case of you forgetting your secret passphrase Encrypted iFolder on page 94 B 4 11 Using Novell iFolder 3 6 Web Access Updates were made to the following sections The changes are explained below Location Change Chapter 9 Using Web This chapter helps you using Novell iFolder 3 6 Web Access Access for Novell iFolder on page 107 B 5 August 15 2006 Updates were made to the following sections The changes are explained below Section B 5 1 What s New on page 133 Section B 5 2 Getting Started on page 133 Section B 5 3 Managing iFolder Accounts and Preferences on page 134 Section B 5 4 Managing iFolders on page 134 B 5 1 What s New The following change was made to this section Location Change What s New for iFolder This section is new 3 4 on page 20 B 5 2 Getting Started The following changes were made to this section Documentation Updates 133 Location Change Installing the iFolder Client on page 37 NOTE iFolder 3 x does not support a silent install that is a scriptable non interactive install on any platform A silent install is possible the Linux client using its rpm files but it is not supported B 5 3 Managing iFolder Accounts and Preferences The following change was made to this section Location Change Managing iFolder Procedures in this section were updated for the redesigned interface Account
59. Section 3 4 4 iFolder Access Rights on page 26 Section 3 4 5 Encryption Policy Settings on page 26 24 Novell iFolder 3 8 Cross Platform User Guide Section 3 4 6 Security Settings on page 26 Section 3 4 7 Multi Server Support on page 26 Section 3 4 8 Multi Volume Support on page 27 Section 3 4 9 File Synchronization and Data Management on page 27 3 4 1 The iFolder Client Use the version of the iFolder client that is approved by your system administrator Typically compatible iFolder clients are downloadable from the enterprise server s iFolder 3 Welcome page Contact your system administrator for this information For prerequisites and installation instructions see Getting Started on page 35 3 4 2 iFolder Enterprise Server Account Your administrator provisions an account for you on at least one iFolder enterprise server iFolder supports only one account for a given iFolder server domain under your current local login identity If you have multiple identities on the local computer each identity can have its own account on the same server However only one local user identity at a time can log in to the iFolder server from that computer Each local identity on a computer must have its own copy ofthe iFolders related to its accounts If you share iFolders between users who share the same computer multiple copies of those iFolders must be stored locally where eac
60. Server description view only scroll to view all information Automatically connect select to enable deselect to disable Account is default select to enable available only if multiple accounts exist 3 Select the dentity tab to manage the following parameters for the selected account User Name view only Password specify the password Remember password select to enable deselect to enable Automatically connect select to enable deselect to disable Account is default select to enable available only if multiple accounts exist 4 Select the Disk Space tab to view the following parameters for the selected account Quota view only Used view only Available view only Automatically connect select to enable deselect to disable Account is default select to enable available only if multiple accounts exist 5 When you are done close the Account Properties dialog box then close the iFolder Preferences dialog box 7 6 Configuring iFolder Preferences for the Client 1 Right click the iFolder Services iJ icon in the notification area then select Preferences to open the iFolder Preferences dialog box to the General tab 66 Novell iFolder 3 8 Cross Platform User Guide 2 Specify your preferences for the following Managing iFolder Accounts and Preferences 67 Parameter Description Start iFolder when Select this option to launch iFolder whenever you log in with the local logging in
61. TE You can also reach the Migration Assistant by iFolder gt Migration gt Migrate from iFolder 2 x Migration Assistant takes you through the Migration process to complete your data migration 5 Click Forward to display the Migration options 6 Select one of the following 42 Novell iFolder 3 8 Cross Platform User Guide iFolder Migration Assistant 1 of 3 Migration Options Select one of the following options Migrate the iFolder and disconnect it from 2 x domain Create a copy of the iFolder and migrate Location home test Migrate the iFolder and disconnect it from 2 x domain Select this option to disconnect the existing folder from the iFolder 2 x domain after migrating it to 3 8 version Create a copy of the iFolder and migrate Select this option to create a copy of the iFolder 2 x files and convert them to iFolder 3 8 This does not remove the files from the ifolder 2 x domain even after you migrate files to iFolder 3 8 If you select this option you can also select Copy the parent folder if you want to copy not only the contents of the 2 x folder but the parent folder as well If you leave this option deselected only the contents of the selected folder will be migrated to 3 8 version Click Browse to find the location to save the migrated folder For example c Documents and Settings user name gt ifolder2dir is a 2 x iFolder and dir1 and dir2 are the directories under ifolder2dir When y
62. a nE Ea Rabe PRE Pek ORR o End 84 8 5 4 Creating iFolders on a FAT32 Mount Point Linux llle 85 9 6 Shating an iFolder eee cem tee Se Da ee es 86 8 6 1 Understanding User Access Rights 0 0 0 0 cece eee 86 8 6 2 Accessing the Sharing Tab 0 0 cette 87 8 6 3 Adding a User to an iFolder 0 eee ae 88 8 6 4 Modifying User Access RightS 0 0 0 0 00 cette eee 88 8 6 5 Removing a User from an iFolder 20 0 cece eee 89 8 6 6 Transferring Ownership to an iFolder User llle ee eee 89 8 7 Viewing and Hiding Available iFolders 0 0 0 0 cee cea 89 8 8 MergingiiFolders sions heehee RI Sr IH GP HE E pP ERE Fur eger eee 90 8 8 1 iFolder to Folder Merge isseeeleeee III 90 8 8 2 Merging a Migrated 2 x iFolder with 3 8 iFolder 0 cee eee eee 91 8 9 Downloading an Available iFolder 0 0 0 cece RIA 92 8 10 Viewing and Configuring Properties of an iFolder 0 0 cece eee eee 93 8 10 1 Understanding iFolder Properties 0 2 eects 93 8 10 2 Accessing iFolder Properties from a File Manager e eee eee 94 8 10 3 Accessing iFolder Properties from the iFolder Browser 0 00 00 94 8 11 Managing Passphrase for Encrypted iFolders 0 0 cee eee eee 94 8 11 1 Recovering an Encrypted iFolder 0 0 cece ee eee 94 8 11 2 Changing the Passphrase 0 tte 99 9 12 Synchronizing Files ristis
63. add list then click OK It can take several seconds for the users to synchronize up to the server Soon after the sync a notification appears at the bottom right of the page New Folder User Host has joined the iFolder data 3 On the Sharing tab select one or more users who you want to assign the same access right 4 Click Rights select the Full Control Read Write or Read Only access right then click OK 5 Repeat the previous steps until you have invited all the desired users or LDAPGroups to share the iFolder and have set their access rights 6 Click Close to close the iFolder Properties window 8 6 4 Modifying User Access Rights As the working relationships and status of members of an iFolder change you might need to change a user s access right for the iFolder For example you might want to give a trusted user the Full Control right for the iFolder 1 On the Sharing tab select one or more users who you want to have the same access right 2 Select Rights then specify the Full Control Read Write or Read Only right 88 Novell iFolder 3 8 Cross Platform User Guide When you first invite a user or LDAPGroup to participate the Make this user the owner of the iFolder option is disabled dimmed in the Access dialog box If you intend to make the new user the owner you must wait until the user s state changes from nvited User to iFolder User then you can transfer ownership When you transfer the ownership to an LDAPGroup
64. al amount of space currently in use Account No by all the iFolders you own for this account It does Properties gt not include space used by iFolders that are shared Disk Space tab with you but owned by others Available Reports the total amount of space currently Account No available to you for iFolders on this iFolder account Properties gt The value is equal to the quota minus the used Disk Space tab space 64 Novell iFolder 3 8 Cross Platform User Guide Parameter Automatically connect Account is default Description If this value is selected enabled iFolder connects to this account automatically when iFolder starts Deselect the setting to disable the account from connecting This setting governs only client side ability to enable or disable the account When you use iFolder with a Novell iFolder 3 8 server the iFolder system administrator can disable your iFolder account usually temporarily on the server side You can expect the following behavior when this occurs f you are logged in when the account is disabled from the server side you can manage your iFolders and your iFolder data continues to synchronize with the server until you end your session by logging out or disabling synchronization or until the server disconnects your session whichever occurs first f the account is disabled on the server side you receive a pop up message informing you that the account is disabled whenever you att
65. ame For example you can merge the content of an iFolder named corporate with that of a normal folder named corporate Assume that the corporate iFolder has three sub folders hr finance and marketing You want to download the content of corporate iFolder to the folder named corporate which contains only the nr and inance folders In this case you don t need to download all the three folders to the corporate folder and increase the transfer rate Instead you can merge the corporate iFolder to the corporate folder so that the Merge to folder feature intelligently avoids downloading the sub folders hr and finance and downloads only marketing sub folder If the data in the corporate iFolder and corporate folder is different a version conflict is displayed You can resolve the conflicts manually Similarly if a filename conflict is displayed you can resolve it manually To merge an iFolder on the server to an existing local machine folder content 1 In the iFolder browser right click the desired iFolder from the list of iFolders on the selected server then select Merge to folder 2 Browse and select the folder and click Merge Merge example2 to B 4 D eracnia DJ Desktop Create Folder P Places Name Ww Modified F d Search fm example2 Toda i 200 7 B oca Jiteider3 inux 02 20 200 Ti Desktop yas oday folder3 arg T ja EJ File System iz D dev old gp Add
66. anges NOTE iFolder changes password directly in the LDAP server If the same LDAP server is a user management source for other applications then the new password will be applicable to those applications as well After you change your password the iFolder session will expire and you will be logged out You must then log in again to connect to iFolder services 9 7 Viewing History Click History to view the history of the changes you have made to the selected iFolders and to it s files folders and shared users The History page tracks and displays all the iFolder operations and modifications performed on the selected iFolder It lists all the folders and files that have been added to or removed from the selected iFolder by any user It shows the time and date of iFolder operations performed and the username that tells you who performed the iFolder operations on the selected iFolder and on its files and folders 9 8 Viewing Details Click Details to view the iFolder properties of the selected iFolder You can also edit the description you have provided when the iFolder was created You can view the following iFolder properties Table 9 3 iFolder details Parameter Name view only Description Last modified view only Created view only Access view only Owner view only Size view only Members view only Files view only Folders view only 114 Novell iFolder 3 8 Cross Platform User Guide Descripti
67. ata and provisioning multiple enterprise users in a corporate environment is a major task for any administrator iFolder simplifies these tasks with multi server configuration and lets administrators provision many users and host large amount of data on your 26 Novell iFolder 3 8 Cross Platform User Guide iFolder domain Your Admin can scale up the domain across servers to enterprise level requirements by adding multiple servers to a single domain This allows you to leverage the under utilized servers in an iFolder domain 3 4 8 Multi Volume Support One of the key features of iFolder is its storage scalability With multi volume support Internet service providers and enterprise data centers can manage large amounts of data above the file system restrictions per volume This facilitates moving data between the volumes based on file size and storage space availability 3 4 9 File Synchronization and Data Management Your iFolder files are synchronized through the iFolder server where the iFolder administrator can optionally back up the iFolder files from the server to backup media Contact your administrator if you need to recover a backup copy of a deleted or modified file 3 5 Whats Next If you currently use Novell iFolder 2 x or 3 x in your environment make sure to read the following To Understand This Functionality Read This Comparing the capabilities of Novell iFolder 2 x Chapter 4 Comparing Novell iFolder 2 x with with
68. ble for download from the server they are listec the iFolder window under iFolders on iFolder server name The download icon indicates that the iFolder is available for download Continue with Section 8 9 Downloading an Available iFolder on page 92 NOTE You cannot create two accounts on the iFolder client from two domains if both the iFolder domains point to the same LDAP source eDirectory or Active Directory However this issue is not observed if the LDAP source is Openldap 7 4 Logging In to an iFolder Account You can work locally with files in the iFolder directories at any time You must be logged in to an IFolder account to synchronize the user list synchronize iFolder data upload new iFolders download shared iFolders share iFolders and manage iFolders You can log in separately and be logged in concurrently to multiple accounts Use one of the following login methods for each account Log In Automatically Enable Remember password for your iFolder account if you want to log in automatically whenever the iFolder client starts You can enable Remember password on this computer when you configure the account or by modifying the account settings later Whenever your password changes automatic authentication fails gracefully the next time you attempt to log in to the iFolder account When iFolder prompts you to log in you can enter the new password and select the Remember password check box again if desired
69. ching iFolders 0 22220 sr set RR phe wena a perdre rete ees Managing iFolder Shared Members 00 00 eee ett 9 5 1 Adding New Shared Members lisi 9 5 2 Assigning Rights to the Members lesse Changing the iFolder account password 20 ccc e eee tees Viewing History 1 snilhlheBB ee RIASPBPeebR PPP esp tO ene be Ah eee Viewing Details ee SEDEPVRIBBDGR RP REIR RR qeu Rae dbi logging OUT 52 2 e bebe inr bee bed SERM UReR HERO PERPE rL bei 10 Troubleshooting 10 1 10 2 10 3 10 4 10 5 10 6 10 7 10 8 10 9 10 10 10 11 10 12 10 13 10 14 Unable to run iFolder client on Vista 64 SP1 2 0 eee iFolder Linux Client Fails to Display All the iFolders on the Server 0 5 iFolder Client Fails to Start Up 0 0002 10 351 LINUX ix each ee eels pee e Pees ee Be eee A Ree at 10 3 2 Windows XP rrai hha Saye soe SERENO se Sh gy doe pbs br eee Pal dose the 10 3 3 Macintosh eem pee mie bene etree rv E Encrypted iFolders Take a Long Time to Synchronize llle No Name Conflict When Filenames Differs Only By Case 22200055 Resolving Name Conflict in Macintosh Client Throws Error llle iFolder File Fails to Synchronize 00 00 ccc cee eh Client File Fails to Synchronize to the Server Even after Conflict Resolution All iFolders in an Account Fail to Synchronize 0 2 0 ee Problem Synchronizing Some Files on a FAT
70. der If the Notify of conflicts option 1s enabled in your iFolder Preferences an alert is also sent to the notification area You can control the pop up behavior of notifications by setting your preference in the iFolder Preferences gt General tab To resolve file conflicts see the following Section 8 13 1 Resolving File Version Conflicts on page 101 Section 8 13 2 Resolving Filename Conflicts on page 102 100 Novell iFolder 3 8 Cross Platform User Guide 8 13 1 Resolving File Version Conflicts To resolve file version conflicts you must select the correct version in the Conflict Resolution dialog box 1 In the notification area right click the iFolder Services icon 35 then click iFolders to open the iFolder browser 2 Select the iFolder in conflict then click Resolve to open the Resolve Conflicts dialog box Resolve Conflicts lt This iFolder contains conflicts Name raj Location home Name Folder Conflict Type Filea txt File Local Version Server Version Name Filea txt Name Filea txt Date 11 21 2008 4 38 06 PM Date 11 21 2008 4 41 29 PM Size 31 bytes Size 53 bytes save save Help X Close You can view two versions of the same file Local Version File saved on your local machine Server Version File saved on the server You can view the details about the file on your local machine and the file on the server to determine whic
71. der 2 x data should not be converted to an iFolder Any directory that contains a local directory where you store your Novell iFolder 2 x data should not be converted to an iFolder Novell iFolder Migration And Upgrade 47 48 Novell iFolder 3 8 Cross Platform User Guide Managing iFolder Accounts and Preferences This section discusses how to configure your iFolder accounts and how to manage preferences for the iFolder client Section 7 1 Cross Platform Considerations on page 49 Section 7 2 Starting the iFolder Client on page 50 Section 7 3 Configuring an iFolder Account on page 53 Section 7 4 Logging In to an iFolder Account on page 61 Section 7 5 Viewing and Modifying iFolder Account Settings on page 62 Section 7 6 Configuring iFolder Preferences for the Client on page 66 Section 7 7 Configuring Local Firewall Settings for iFolder Traffic on page 69 Section 7 8 Configuring Local Virus Scanner Settings for iFolder Traffic on page 71 Section 7 9 Changing the iFolder account password on page 71 Section 7 10 Deleting an iFolder Account on page 72 Section 7 11 Logging Out of an iFolder Account on page 73 Section 7 12 Exiting the iFolder Client on page 73 Section 7 13 What s Next on page 74 T 1 Cross Platform Considerations The user interfaces for the Linux Windows and Macintosh versions of the iFolder c
72. der 3 8 client on Linux l l 6 2 2 Manually Upgrading to iFolder 3 8 client on Linux llle eee eee eee 6 2 3 Automatically Upgrading to iFolder 3 8 client on Windows lues 6 2 4 Manually Upgrading to iFolder 3 8 client on Windows else 6 2 5 Automatically Upgrading to iFolder 3 8 client on Macintosh 6 2 6 Manually Upgrading to iFolder 3 8 client on Macintosh 04 Coexistence of Novell iFolder 2 x and iFolder Clients 2 0 0 cece eee eee 6 3 7 Managing iFolder Accounts and Preferences 7 1 7 2 7 3 7 4 7 5 7 6 7 7 7 8 Cross Platform Considerations sasas uaaa Starting the iFolder Client sleep ls Pe eee ee va 7 2 1 aC Oe nid tee Peay ee ace ag und dosha eon SAW eee Magen are eect C22 NNINGOWS e csa se ek arse Bole ag i ede deed A re due kde EE ER 7 2 3 Macintosh 4x iets Gate nee ES UENIRE ADM RP WO LT EE E RT SEE Configuring an iFolder Account 0 0 0 cece eh Logging In to an iFolder Account lslseeeleee ee Viewing and Modifying iFolder Account Settings llle Configuring iFolder Preferences for the Client llle Configuring Local Firewall Settings for iFolder Traffic llle 7 7 1 Using a Local Dynamic Port 0 0 cee e 7 7 2 Using a Local Static Port eek en oe DAI Pe ELA REA Configuring Local Virus Scanner Settings for iFolder Traffic 0 0 0 0 e eee Novell iFolde
73. der or file on Mac or Linux with any of these special characters you will receive a file Managing Your iFolders 75 synchronization conflict when you try to synchronize files You must then rename the file to resolve the issue For information on renaming files see Section 8 13 2 Resolving Filename Conflicts on page 102 For other naming conventions see Section 8 3 Naming Conventions for an iFolder and Its Folders and Files on page 78 The iFolder must reside on a local hard drive the location cannot be on a network drive or non physical drive AniFolder cannot exist at the root of the hard drive An iFolder can be created only from a folder where you have the file system access rights to read and write files When you set up a shared iFolder on a computer you must have file system access rights to the folder where you are placing the iFolder AniFolder cannot contain or reside in an applications folder such as the Program Files folder The iFolder cannot contain or reside in the iFolder metadata folder The default location of the metadata folder is as follows Linux In your home folder in the Home Directory gt local share simias subdirectory Windows In the C Documents and Settings WindowsLogonUsernameNLocal Settings Application Data simias directory Macintosh In the SHOME 10cal share simias AniFolder cannot contain or reside in other iFolders including your Novell iFolder 2 x iFolde
74. dministrator to create and configure an account for you If your iFolder administrator has enabled auto account creation you don t need to configure an account for yourself When you start an 1Folder for the first time you are prompted to enter your password Enter your password and complete configuring the account To configure a new account 1 Access the iFolder Account Creation Wizard using one of the following methods Managing iFolder Accounts and Preferences 53 1 iFolder Account Creation Wizard Configure an iFolder Account Welcome to the iFolder Account Creation Wizard Click Forward to begin The first time you start iFolder under your current local login identity iFolder prompts you to set up an iFolder account Click Forward to go directly to the iFolder Account Creation Wizard Right click the iFolder Services fi icon in the notification area select Accounts to open the iFolder Preferences dialog box to the Accounts tab then click Add to open the iFolder Account Creation Wizard 2 Follow the on screen instructions to specify the following values 54 Novell iFolder 3 8 Cross Platform User Guide Parameter Description Server address The DNS name or IP address of the iFolder enterprise server where you have an account Get this information from your iFolder administrator For example svr21 example comor192 168 1 1 The server name is always displayed along with its IP address in the iFolder user
75. e 86 Section 8 7 Viewing and Hiding Available iFolders on page 89 Section 8 8 Merging iFolders on page 90 Section 8 9 Downloading an Available iFolder on page 92 Section 8 10 Viewing and Configuring Properties of an iFolder on page 93 Section 8 11 Managing Passphrase for Encrypted iFolders on page 94 Section 8 12 Synchronizing Files on page 100 Section 8 13 Resolving File Conflicts on page 100 Section 8 14 Moving an iFolder on page 103 Section 8 15 Reverting an iFolder to a Normal Folder on page 103 Section 8 16 Removing Membership From a Shared iFolder on page 104 Section 8 17 Deleting an iFolder on page 105 Section 8 18 What s Next on page 106 8 1 Guidelines for the Location and Use of iFolders Generally you can put iFolders anywhere on your local hard drive when you create an iFolder or set up an iFolder that is shared with you However there are some practical and specific limitations Consider the following guidelines for placing and using iFolders on your computer AniFolder s name must be a unique folder name in the directory where you put the iFolder AniFolder s name cannot contain the following invalid characters NES 3 This is applicable only for Windows clients iFolder clients on Linux and Mac may allow you to create a file or iFolder with some of these special characters However if you create an iFol
76. ection on Passphrase Recovery iFolders on page 94 Wizard B 1 2 Changing the Password The following changes were made to this section Location Change Section 9 6 Changing the iFolder account Added a new section on changing the iFolder password on page 113 account password Documentation Updates 125 B 2 December 2008 Updates were made to the following sections The changes are explained below Section B 2 1 Starting the iFolder Client on page 126 Section B 2 2 Configuring an iFolder Account on page 126 Section B 2 3 Viewing and Modifying iFolder Account Settings on page 127 Section B 2 4 Configuring iFolder Preferences for the Client on page 127 Section B 2 5 Comparing Novell iFolder 2 x and 3 8 on page 127 Section B 2 6 Using a Local Static Port on page 127 Section B 2 7 Guidelines for the Location and Use of iFolders on page 127 Section B 2 8 Understanding iFolder Icons on page 127 Section B 2 9 Creating and Uploading an iFolder on page 128 Section B 2 10 Understanding iFolder Properties on page 128 Section B 2 11 Deleting an iFolder on page 128 Section B 2 12 Resolving File Conflicts on page 128 Section B 2 13 Uploading a File on page 129 Section B 2 14 Troubleshooting on page 129 B 2 1 Starting the iFolder Client The following changes were made to this section Location Change Starting iFolder Manually on
77. een found moves the file to quarantine then iFolder again tries to synchronize the file Not scanning the WorkArea allows the synchronization to finish The infected file is successfully downloaded and moved to the local iFolder The virus scanner then detects the infected file in the iFolder and moves it from that folder to quarantine protecting the computer from infection iFolder detects the deletion of the file and when the next synchronization begins iFolder removes the file from the server and member computers However if the iFolder where the file is downloaded is Read Only the local deletion is not enforced to the server and other member computers The virus must be detected elsewhere where permissions allow changes to be synchronized The user s virus scanner probably alerts the user of the virus so the user should alert other iFolder members about the virus 7 9 Changing the iFolder account password You can change the password of your iFolder account 1 In the iFolder browser select Security gt Change Password 2 Inthe Change Password window select the iFolder account for which you want to change the password and specify the following details Current password Specify your current password New password Specify the new password that you want to set for the current iFolder account Confirm new password Specify the new password again for confirmation Remember password Select Remember password check box to automaticall
78. empt to log in Contact your iFolder system administrator for assistance When you have multiple accounts select the check box for Account is default to make this account the one selected by default in the drop down list of accounts when you create and upload iFolders This value cannot be modified if you have only a single account Modifiable by Location User Yes No Account Yes Properties on all tabs Account Properties on all tabs Yes if you have multiple accounts Encryption settings You can set and reset your encryption settings which are available under Security menu For more information on Encryption settings see Managing Passphrase for Encrypted iFolders on page 94 User can reset only the Passphrase Security menu 1 Right click the iFolder Services 3 icon in the notification area then select Account Settings to open iFolder Preferences to the Accounts tab In the Accounts report you can manage the following parameters for each account Online select to connect deselect to disconnect Name view only User Name view only 2 Select the iFolder account you want to manage then click Properties to open the Account Properties dialog box to the Server tab On the Server tab you can manage the following parameters for the selected account Name view only Managing iFolder Accounts and Preferences 65 Address view only if connected modifiable if disconnected
79. enterprise server with policy based administration tools Youcan manage all iFolders on the server via an enhanced Web Access console 3 3 Sharing iFolders Through iFolder Enterprise Server In the following example Ulrik owns an iFolder named Denmark and shares it via his iFolder enterprise account with Nigel Luc and Alice Nigel travels frequently so he also sets up the iFolder on his laptop iFolder members can upload and download files from the Denmark iFolder from anywhere using the iFolder Web Access server In addition Alice shares a non work iFolder with her friend Ulrik In this example an asterisk next to the folder name indicates the iFolder owner Figure 3 1 Collaboration and Sharing with iFolder iFolder Owner The iFolder client synchronizes the most recent version of documents to all authorized users of your shared iFolder All that you and other iFolder members need is an active network connection and the iFolder client With an enterprise server your iFolders are stored centrally where they are easily accessed by all iFolder members in a multi server environment 3 4 Key Features of iFolder In addition to the features described in Key Features of iFolder on page 15 iFolder provides enhanced capabilities for the following features Section 3 4 1 The iFolder Client on page 25 Section 3 4 2 iFolder Enterprise Server Account on page 25 Section 3 4 3 Shared iFolders on page 25
80. er iFolder Traffic on page 69 136 Novell iFolder 3 8 Cross Platform User Guide Location Change Configuring Local Virus This section was relocated to the Managing iFolder Accounts and Scanner Settings for Preferences chapter iFolder Traffic on page 71 B 7 5 Managing iFolder Accounts and Preferences The following changes were made to this section Location Change Deleting an iFolder The following information was added for clarity Account on page 72 i If you remove an iFolder account from your computer the related local copies of iFolders are reverted to normal folders You can continue to access the iFolders from other computers or the Web If you remove your iFolder account from the server All of the iFolders you own are unshared The local copies of iFolders on member computers are reverted to normal folders The iFolder and its contents are removed from the server You are removed as a member of iFolders that others shared with you Configuring Local This section was relocated here from the Getting Started chapter Firewall Settings for iFolder Traffic on page 69 Configuring Local Virus This section was relocated here from the Getting Started chapter Scanner Settings for iFolder Traffic on page 71 B 7 6 Managing iFolders The following changes were made to this section Location Change Guidelines for the This section is new Location and Use of iFolders on page 75
81. er Contact your iFolder administrator to get the URL with the server IP address or DNS name of Novell iFolder Web Access server for your iFolder account For example http 192 168 1 1 ifolder or http ifolder3 example com ifolder 5 2 Installing the iFolder Client Make sure your system satisfies the Section 5 1 Prerequisites and Guidelines on page 35 IMPORTANT iFolder 3 8 client is not compatible with iFolder 3 2 servers Use the following methods to install iFolder on your client computers Section 5 2 1 Installing iFolder for Linux on page 37 Section 5 2 2 Installing iFolder for Windows on page 38 Section 5 2 3 Installing iFolder for Macintosh on page 38 NOTE iFolder 3 8 does not support a silent install that is a scriptable non interactive install on any platform A silent install is possible for the Linux client using its rpm files but it is not supported 5 2 1 Installing iFolder for Linux You can install the iFolder client for Novell iFolder 3 8 and its dependent rpm files on your Linux computer by using command line instructions The installation process requires Mono 1 2 5 with XSP 1 2 5 IMPORTANT Do not install the client rpm files on a server machine 1 To install iFolder use one of the following methods Install Script Run install ifolder script sh to automatically install the iFolder client Getting Started 37 NOTE You can download the install sc
82. er is shared with that LDAPGroup 1 In the file manager or the iFolder browser locate the iFolder that you want to remove your membership from 2 Right click the iFolder and select Revert to a normal folder to display the confirmation dialog box 27 Revert this iFolder back to a normal folder The folder will still be on your computer but it will no longer synchronize with the iFolder Server Also remove my membership from this iFokler 3 In the confirmation dialog box select Also remove my membership from the iFolder 4 Click Yes to confirm The local copy of the iFolder is a normal folder and is no longer synchronized with the server To remove membership from a shared iFolder on the server 1 In the iFolder browser locate the iFolder that you want to remove your membership from 2 Right click the iFolder and Select Remove my membership 3 Click OK to confirm your action 104 Novell iFolder 3 8 Cross Platform User Guide NOTE For iFolder clients on Mac to remove membership you must right click the iFolder and select the Delete option to display a dialog box indicating that the membership will be removed Click Yes to remove membership 8 17 Deleting an iFolder If you delete an iFolder from your collection it deletes the local copy of the iFolder and its contents It also can affect the share relationship for the iFolder depending on the Access right you hold for it You are allowed to delete the l
83. ervices fy icon in the notification area then select Accounts to open the iFolder Preferences dialog to the Accounts tab 2 Locate the account you want to manage then deselect the Online check box beside it to disconnect from the iFolder server 3 Click Close to close the iFolders Preferences dialog box 7 11 2 Windows 1 Right click the iFolder Services i icon in the notification area then select Accounts to open the iFolder Preferences dialog to the Accounts tab 2 Locate the account you want to manage then deselect the Online check box beside it 3 Click Apply to disconnect from the iFolder server then click OK to close the iFolders Preferences dialog box 7 11 3 Macintosh 1 Click the iFolder Services icon in the dock then select Accounts to open the iFolder Preferences dialog 2 Click the Accounts icon from the toolbar to view a list of accounts in the current iFolder domain 3 Locate the account you want to manage then click Logout to disconnect from the iFolder server 7 12 Exiting the iFolder Client To exit from the iFolder client follow any of the options given below Right click the iFolder Services i icon in the notification area then select Quit Managing iFolder Accounts and Preferences 73 iFolders Account Settings Synchronization Log 4 Preferences Help About 1 Quit Click iFolder gt Quit When you select Quit iFolder displays a confirmation message Click Yes to c
84. h user can modify the files within the user s assigned workspace iFolder 3 7 introduces a new feature auto account creation which helps the iFolder administrator to create and configure an account for you If your iFolder administrator has enabled auto account creation you don t need to configure an account for yourself When you start an iFolder for the first time you are prompted to enter your password Enter your password to complete configuring the account If auto account creation is not enabled contact your system administrator for the IP address such as 192 168 1 1 or DNS name such as ifolder3svrl example com of each iFolder 3 7 and later enterprise server where you have been assigned an account Log in to the server with the username and password for the account You must set up your enterprise server account before you can set up iFolders for it The iFolder client allows you to set up multiple accounts where a single account represents a given enterprise server You specify the server address username and password to uniquely identify an account On your computer log in as the local user identity you plan to use to access an account and its iFolders then set up the iFolder Under your local login you can set up multiple iFolder accounts but each account must belong to a different iFolder enterprise server For information see Section 7 3 Configuring an iFolder Account on page 53 3 4 3 Shared iFolders For your ente
85. h version of the file you want to keep 3 Select any of the following options for Save to iFolder based on your preference Local Version Select this option if you want to save the local version to the iFolder Server Version Select this option if you want to save the server version to the iFolder 4 Select Enable to enable the Save to Conflict Bin option When you enable this option the file in conflict is automatically selected to be saved in the Conflict bin Your selection decides which version to be saved in the Conflict bin locally for later use 5 When you are done resolving the conflict click Save Managing Your iFolders 101 8 13 2 Resolving Filename Conflicts NOTE Filename conflicts is not supported in the iFolder client for Macintosh To resolve the filename conflict open a file manager and navigate to the local copy of the file in conflict Copy the file and save it with a unique name in the iFolder iFolder synchronizes the file as a new file to the server Filename conflicts occur when the names of the local file version and the server file version differ by case These type of conflicts can be resolved by renaming the local files but be careful about where you rename the file Ifthe content is the same you can rename the local file by using the Resolve Conflicts dialog box Ifthe content is different make sure to make a copy of the local file and give it a different name then return to the Resolve Conflic
86. hared member 1 Right click the iFolder Services icon fi then click Folders to open the iFolder browser 2 In the list of iFolders select the available iFolder then click Download 3 If you are not logged in to the account log in with your username and password then click Connect 4 Browse to the location where you want to create a local iFolder then specify the name you want to use locally for this iFolder The location and folder name must satisfy the following guidelines Section 8 1 Guidelines for the Location and Use of iFolders on page 75 Section 8 3 Naming Conventions for an iFolder and Its Folders and Files on page 78 5 Click OK twice 92 Novell iFolder 3 8 Cross Platform User Guide 8 10 Viewing and Configuring Properties of an iFolder Use the iFolders Properties page to view and configure the following information about a selected iFolder Section 8 10 1 Understanding iFolder Properties on page 93 Section 8 10 2 Accessing iFolder Properties from a File Manager on page 94 Section 8 10 3 Accessing iFolder Properties from the iFolder Browser on page 94 8 10 1 Understanding iFolder Properties The following parameters report the disk space used on the server Table 8 3 Storage Parameters for iFolders Stored on the iFolder Server Parameter Description Available The total amount of server disk space currently available for files or directories in the selected iFolder The
87. he Client 0 00 00 cee eee eee 127 B 2 5 Comparing Novell iFolder 2 x and3 8 0 0 cece tees 127 B 2 6 Using a Local Static Port 127 B 2 7 Guidelines for the Location and Use of iFolders l l sellers 127 B 2 8 Understanding iFolderlcons lslel ee 127 B 2 9 Creating and Uploading an iFolder llle 128 B 2 10 Understanding iFolder Properties ll ee 128 B 2 11 Deleting an iFolder 2 RR Re remm eh eee He 128 B2 12 Resolving File Conflicts 2 Lille DER UE CER ERR ERR 128 B 2 13 Uploading a File 25i er RR ate eee RPRRRPIG EIU REA EE 129 B 2 14 Troubleshooting 2 22 yh edhe EAR rLBReeeifepi eveneNXeSis ite 129 March 2008 i panies torial erre uie elle ih Shean perita quus oat eat 129 B 3 1 Merge xcix See sake Heel eee ee EM REIN UR 129 B 3 2 Enhanced Conflict Resolution l llll eee 130 B 3 8 Support for Macintosh slsssesee eR teas 130 September 2007 x esu D reu eee Patten Oe Der eere e eme dp Bare e Dee eere 130 B 4 1 Benefits of iFolder 2268622 005 Rh oe 2l ll pee debe plv reed 130 B 42 Key Features of iFolder 2 25 2 508 sos er a n 131 B 4 3 Using iFolder with Novell iFolder3 6 0 0 0 cece eee 131 B 4 4 Whats New for iFolder3 6 ssseeeleseee 131 B 4 5 Novell iFolder Migration and Upgrade 00 cece eee 131 B 4 6 Installing the iFolder Client 0 0 0 iana i E E aE E E E 132 B 4 7 Configuring
88. he message Select Do Not Show This Message Again to disable future notifications then click Close to dismiss the message If you later decide that you want to get confirmation messages go to iFolder Preferences select Show Confirmation Dialog When Creating iFolders then click OK Creating iFolders in a File Manager 1 Use the file manager to navigate to the folder you want to convert to an iFolder then select the folder 2 Use one of the following methods Right click the folder icon then click Convert to an iFolder On the toolbar click File gt Convert to an iFolder The folder icon J changes to a folder with an overlay of the iFolder emblem green 1 3 Ifthe iFolder Created message appears do one of the following Click Close to dismiss the message Select Do not show this message again to disable future notifications then click Close to dismiss the message If you later decide that you want to get confirmation messages go to iFolder Preferences select Show Confirmation Dialog When Creating iFolders then click OK 82 Novell iFolder 3 8 Cross Platform User Guide 8 5 2 Windows You can create iFolders with a file manager or with the iFolder browser which is available in the client application Use the following methods to create an iFolder Creating iFolders in the iFolders Browser on page 83 Creating iFolders in a File Manager on page 84 Creating iFolders in the iFolders Browser 1 In the n
89. iFolder data is stored unencrypted on the client Use third party local encryption options if needed Create an iFolder Maximum iFolders per username Yes by logging in to the server for the first time after being provisioned for iFolder services One Yes by selecting any local directory and making it an iFolder You can create multiple iFolders in each of your iFolder accounts Multiple You can own or participate in an almost unlimited number of iFolders in one or multiple accounts Share an iFolder across multiple computers Yes by logging in to an iFolder server from a computer with the iFolder client or by accessing the iFolder via the Web with NetStorage Yes by logging in to an iFolder account from another computer with an iFolder client and setting up the available iFolder You can select which of the iFolders you own or participate in to set up on each computer according to your needs at each location Share an iFolder with other users Not as designed but it is possible The administrator can create a username for this purpose Membership in the iFolder is determined by who has access to the password for that username and its iFolder account 30 Novell iFolder 3 8 Cross Platform User Guide Yes as the owner user or a member user with the Full Control right Foreach iFolder specify a list of users Foreach member of an iFolder specify different levels of access wi
90. iFolder server You are prompted to upgrade 2 Click Yes to download the iFolder3 mac dmg file to your system After downloading the iFolder3 mac dmg file you must follow the procedure to manually upgrade to iFolder 3 8 client as shown in Section 6 2 6 Manually Upgrading to iFolder 3 8 client on Macintosh on page 47 6 2 6 Manually Upgrading to iFolder 3 8 client on Macintosh To manually upgrade to iFolder 3 8 client on Macintosh you must download and install the client install files from the OES 2 SP2 Welcome page Use the i older3 mac dmg file for installing on Macintosh 1 Download i older3 mac dmg 2 Install iFolder by double clicking the file then follow the on screen instructions 3 To run iFolder do any of the following Double click iFolder in Applications directory window Enter iFolder in the spot light and select the application NOTE To install iFolder for Macintosh you must also install the required mono packages You can download and install the required mono packages from the iFolder 3 Welcome page 6 3 Coexistence of Novell iFolder 2 x and iFolder Clients The iFolder client for Novell iFolder 3 8 and Novell iFolder 2 x can coexist on the same computer but they are not integrated and their software should not be installed in the same folder If you plan to use Novell iFolder 2 x on your computer you must comply with the following restrictions Any local directory where you store your Novell iFol
91. iFolders synchronize files with other active iFolders only when your session is active and you are working online You can access data in your local iFolders at any time whether you are logged in to the account or not For information see Section 7 3 Configuring an iFolder Account on page 53 1 4 Key Features of iFolder Before you begin to use iFolder it is important to understand the following key features Section 1 4 1 iFolder Sharing on page 15 Section 1 4 2 iFolder Access Rights on page 16 Section 1 4 3 LDAPGroup Support on page 17 Section 1 4 4 SSL Support on page 17 Section 1 4 5 Merge on page 17 Section 1 4 6 File Synchronization on page 17 Section 1 4 7 Encryption on page 17 Section 1 4 8 Migration on page 18 Section 1 4 9 Upgrade on page 18 Section 1 4 10 Default iFolder on page 18 Section 1 4 11 Enhanced Web Access on page 18 Section 1 4 12 Synchronization Log on page 18 1 4 1 iFolder Sharing Typically when you work in multiple locations or in collaboration with others you must conscientiously manage file versions With iFolder the most recent version of your files can follow you to any computer where you have installed the iFolder client and created an iFolder for them iFolder also allows you to share multiple iFolders and their separate content with other authorized users or LDAPGroups For more information
92. install Make sure iFolder is running when you log out then save the session setup Select this session option when you log in to the desktop Open a terminal window log in as the root user then run opt gnome bin gnome session properties to add iFolder as a program to start when you log in to your computer To disable iFolder from starting automatically on login do one of the following Open the applications menu locate and right click iFolder 3 then select Remove from Startup Programs Make sure iFolder is not running when you log out then save the session setup Select this session option when you log in to the desktop Starting iFolder Manually 1 Login to your computer with the local Linux user identity you want to use when you create iFolders 2 Use one of the following methods to start iFolder n the taskbar open the applications menu click More Applications locate iFolder 3 by searching or scrolling through the available options right click iFolder 3 then select Start iFolder 3 Managing iFolder Accounts and Preferences 51 Open a terminal shell then enter usr bin ifolder 7 2 2 Windows Starting iFolder Automatically on Login on page 52 Starting iFolder Manually on page 52 Starting iFolder Automatically on Login To start iFolder automatically when you log in to the desktop 1 Right click the iFolder Services fj icon then select Preferences to open the iFolder Preferences dialog box
93. ith policies set by the including or excluding files by file administrator that can apply type such as mp3 system wide to individual user accounts or to individual iFolders Maximum number of directories 32 765 No software restrictions depends on the server s and clients local file systems Disk quotas No An owner can specify a quota for Minimum synchronization interval You set a synchronization interval for each workstation The value cannot be less than the system wide setting or individual user setting each iFolder but the total combined administrative quotas for all owned iFolders cannot exceed the user s system wide quota An iFolder member can specify a quota for the iFolder on each computer where the iFolder is set up You set a synchronization interval for each computer that applies to all iFolders in all accounts on that computer Comparing Novell iFolder 2 x with 3 8 31 Feature or Capability Allows users to suspend synchronization for a given client computer Novell iFolder 2 x Client Yes using any of the following methods Logout of the iFolder server Disable Automatic Synchronization in the iFolder Preferences tab You can remain logged in and then synchronize when you want with the Synchronize Now option iFolder Client with a Novell iFolder 3 8 Enterprise Server Yes using any of the following methods Logoutof the iFolder server account Disable Automatic
94. l Folder The Revert this iFolder back to a normal folder dialog box requests confirmation and clarification Q Revert this iFolder back to a normal folder The folder will still be on your computer but it will no longer synchronize with the iFolder Server Also delete this iFolder from the server ew Oe Managing Your iFolders 103 3 Do one of the following Select No to keep the folder as an iFolder on the local computer Select Yes to revert the iFolder to a normal folder The local copy of the iFolder is normal folder and is no longer synchronized with the server Other members of the iFolder are not affected f you are the iFolder owner you can optionally stop sharing this folder as an iFolder Select Delete this iFolder from the server then click Yes The iFolder reverts to a normal folder on your local computer and on all members computers The server copy of the iFolder is permanently deleted from the server NOTE An iFolder and its data on the server is stored in a directory under the SimiasFiles directory On deleting an iFolder the contents of this directory are deleted However the directory itself not deleted Therefore you must manually delete this directory 8 16 Removing Membership From a Shared iFolder To remove membership from a downloaded shared iFolder IMPORTANT Individual members of an LDAPGroup are not allowed to remove their membership from an iFolder if that iFold
95. lder Section 1 1 Benefits of iFolder on page 13 Section 1 2 Component Overview on page 14 Section 1 3 iFolder Accounts on page 15 Section 1 4 Key Features of iFolder on page 15 Section 1 5 What s Next on page 18 1 1 Benefits of iFolder iFolder provides the following benefits iFolder integrates with your native desktop environment making it easy to create and manage multiple iFolders iFolder is highly scalable and flexible with no practical limit on the number of iFolders per user or on the number of members per iFolder With encryption enabled iFolder protects data as it travels across the wire and is stored on the iFolder server With the enhanced Web Access console you can access your files on the iFolder server from any workstation without the iFolder client and use a Web browser to perform all the operations of iFolder client You can easily and selectively share personal and business files iFolder can migrate and upgrade your iFolder data to the latest version iFolder supports LDAPGroups You can control the access level of member users of the iFolders you own or where you have the necessary rights to control the access rights of members iFolder transparently updates your files to member iFolders on multiple workstations When iFolder is running it tracks and logs changes made while you work offline and synchronizes those changes when you connect to the
96. lder 3 7 on page 19 Section 2 3 What s New for iFolder 3 6 on page 20 Section 2 4 What s New for iFolder 3 4 on page 20 Section 2 5 What s New for iFolder 3 2 on page 20 Section 2 6 What s New for iFolder 3 1 on page 20 Section 2 7 What s New for iFolder 3 0 on page 20 Section 2 8 What s Next on page 21 2 1 What s New for iFolder 3 8 The following capabilities and features were added in the iFolder client for Novell iFolder 3 8 Passphrase recovery wizard For more information see Section 8 11 1 Recovering an Encrypted iFolder on page 94 Password change feature For more information see Section 7 9 Changing the iFolder account password on page 71 and Section 9 6 Changing the iFolder account password on page 113 Enhanced user interface iFolder client for openSUSE 11 1 and SLED 11 64 bit version of iFolder client for Vista64 Enhanced iFolder client startup performance 2 2 What s New for iFolder 3 7 The following capabilities and features were added in the iFolder client for Novell iFolder 3 7 Added support for LDAP Groups Added support for SSL communication Added support for Vista and Macintosh platforms Improved file conflict management Added support for server migration Added Merge functionality Added client support for openSUSE 10 3 Whats New 19 20 2 3 What s New for iFolder 3 6 The following capabi
97. lder announces the availability of shared iFolders with a pop up message in the notification area Shared users can click the message to set up the iFolder at that time or close the message to download the iFolder later 7 Select Secure Sync to enable secure synchronization of files in the iFolder you are creating NOTE You can also enable secure sync for a selected iFolder on your machine by using the right click iFolder gt Properties option in the iFolder main window For that right click the iFolder and select Properties In the General tab of the iFolder properties window select the Secure Sync check box For more information on Secure Sync see Secure Sync in the Table 8 4 Synchronization Parameters for iFolders Stored Locally on page 93 8 Click OK The iFolder appears in the iFolders on This Computer list Managing Your iFolders 83 9 Ifthe iFolder Created message appears do one of the following Click Close to dismiss the message Select Do not show this message again to disable future notifications then click Close to dismiss the message A iFolder Created T The folder you selected is now an iFolder To leam more about using older and sharing iFolders with other users see Managing iFoiders in iFolder Help iDo not show this message again Ge X Gose If you later decide that you want to get confirmation messages go to iFolder Preferences select Show Confirmation Dialog Whe
98. lient conform to interface conventions of their individual platforms The way you perform common tasks is parallel in each platform but you might observe slight differences in the buttons the display area function labels the location of the desktop notification area the start iFolder preference and so on as you perform the tasks Except where procedures differ explicitly this guide provides instructions for only one of the two platforms The following table lists some typical differences and similarities in the client interface Task Linux Windows Macintosh iFolder menu Right Quit Exit Quit click option in the system tray icon iFolder Preferences gt Add button Add button Plus button Accounts dialog iFolder Preference Remove button Remove button Minus button Accounts dialog Managing iFolder Accounts and Preferences 49 Task Multiple locations iFolder Preferences dialog Configuring an iFolder Account Notification area Right click notification area iFolders iFolder menu iFolder Wizards Configuring an iFolder Account iFolder Server Configuration Wizard iFolder Identity Configuration Wizard iFolder log file location Linux Close button Actions are committed when you perform the action Add iFolder to the desktop s Startup Programs Remember my password Notification area Account Settings Properties Forward button and Back button iFolder Account Assistant
99. list of all files and folders within a selected iFolder 3 Search result opens to the Search page with the search text highlighted in search result 4 Do not click anywhere in the page until the page completely refreshes then you can browse or manage the files or folders listed in the search results Scroll up and down to browse the search results and locate the folder or file of your interest The combination of the file or folder name and date created can help you identify the file or folder you seek 9 4 Searching iFolders The search tool located at the top right of the Home page helps you locate the iFolder you want The search result opens to the same page with the search text highlighted in the search result Use one or more of the following search methods Select a filter criterion All Recent Owned Shared for the name of the iFolder then type one or more letters in the Search field Type an asterisk in the Search field to return a list of all iFolders on the system Leave the Search field empty to return a list of all iFolders on the system Do not click anywhere in the page until the page completely refreshes then you can browse the iFolders listed in the Search Results Scroll up and down to browse the search results and locate the folder or file of your interest The combination of the file or folder name and date created can help you identify the file or folder you seek 110 Novell iFolder 3 8 Cross Platf
100. lities and features were added in the iFolder client for Novell iFolder 3 6 Web Access features in parity with the iFolder 3 6 client operations Optional encryption support to protect data as it travels across the wire and while it is stored on the iFolder server Flexibility in data transfer and security Improved iFolder sharing Consistency in user experience across different platforms User interface for client side migration and upgrade 2 4 What s New for iFolder 3 4 The following capabilities and features were added in the iFolder client for Novell iFolder 3 4 Support was added for SUSE Linux Enterprise Desktop 10 The user interface was redesigned for improved usability 2 5 What s New for iFolder 3 2 The following features are new in the iFolder client for Novell iFolder 3 2 Updates were made to address known defects User help for the iFolder client was localized Aoption was added to allow the iFolder administrator to specify whether users log in with their network user ID LDAP common name or their e mail addresses For information see Section 7 3 Configuring an iFolder Account on page 53 2 6 What s New for iFolder 3 1 Novell iFolder 3 1 includes the following enhancements Improved consistency in labels and messages across client platforms For information on cross platform differences see Section 7 1 Cross Platform Considerations on page 49 The version of Mono u
101. ll iFolder enterprise server and Web Access server Section 5 1 Prerequisites and Guidelines on page 35 Section 5 2 Installing the iFolder Client on page 37 Section 5 3 Updating iFolder on page 39 Section 5 4 Updating Mono for Linux on page 39 Section 5 5 What s Next on page 39 5 1 Prerequisites and Guidelines To use iFolder your workstation must meet the prerequisites discussed in the following sections Section 5 1 1 Hardware on page 35 Section 5 1 2 Client Computers on page 35 Section 5 1 3 Mono on page 36 Section 5 1 4 Web Browser on page 36 Section 5 1 5 Network Connection on page 37 Section 5 1 6 Enterprise Server on page 37 Section 5 1 7 Web Access Server on page 37 5 1 1 Hardware The iFolder client requires the following minimum hardware At least enough space on your hard drive to download and install the iFolder client for your system 5 10 MB A network adapter Anetwork connection must be active only when synchronizing files When working with a Novell iFolder enterprise server workstations can use static or dynamic IP addresses 5 1 2 Client Computers The iFolder client supports the following workstation operating systems SUSE Linux Enterprise Desktop SLED 10 SP1 and above SUSE Linux Enterprise Desktop SLED 11 openSUSE 11 1 The iFolder Linux client requires the Mono framew
102. ly if your iFolder Administrators has set your encryption policy to On If not you can create only regular iFolders and this option is selected by default In this case both the options for Type are disabled Select Passphrase Encryption to enable encryption for the selected iFolder If you did not set the passphrase during the login session and you select Passphrase Encryption it prompts you to enter the passphrase Select Regular to enable sharing for the selected iFolder When you share your iFolder with other iFolder members iFolder announces the availability of shared iFolders with a pop up message in the notification area Shared users can click the message to set up the iFolder at that time or close the message to download the iFolder later 6 Select Secure Sync to enable secure synchronization of files in the iFolder you are creating For more information on Secure Sync see Secure Sync in the Table 8 4 Synchronization Parameters for iFolders Stored Locally on page 93 NOTE You can also enable secure sync for a selected iFolder on your machine by using the right click iFolder gt Properties option in the iFolder main window For that right click the iFolder and select Properties In the General tab of the iFolder properties window select the Secure Sync check box 7 Click OK The iFolder appears in the iFolders on This Computer list 8 Click OK The iFolder appears in the iFolder browser window 8 5
103. m User Guide or From the dock right click or Ctrl click the iFolder icon then deselect Open at Login Starting iFolder Manually 1 Log in to your computer with the local Macintosh user identity you want to use when you create iFolders 2 Use one of the following methods to start iFolder Open the Applications directory on Macintosh HD select Applications then double click iFolder 3 Type iFolder in the spotlight Apple button Spacebar or click the magnifying glass icon on top right then click iFolder 3 under Applications Open a terminal shell log in as the root user then enter Applications iFolder 3 app Contents MacOS iFolder 3 7 3 Configuring an iFolder Account Use the iFolder Account Creation Wizard to add and configure a new account You must configure at least one iFolder account before you can create iFolders or share iFolders on your system You can connect to the iFolder server with only one account at any given time However to connect to more than one iFolder servers you can configure multiple accounts You can log in separately to each account and be logged in concurrently to multiple accounts Multiple users with different local login identities will have iFolders on the same computer The first time you start iFolder under your current local login identity iFolder prompts you to set up an iFolder account IMPORTANT iFolder 3 7 introduces a new feature auto account creation which helps the iFolder a
104. m your iFolder Server tab administrator For example svr21 example comor 192 168 1 1 You can modify the address but you must be disconnected from the iFolder server when you make the change Password Allows you to specify the password for your Account Yes username Properties gt Identity tab Managing iFolder Accounts and Preferences 63 Modifiable by Parameter Description Location User Yes No Remember Indicates whether iFolder automatically logs in for Account Yes Password you whenever iFolder starts If the account s Properties gt Automatically connect parameter is enabled Identity tab default then it attempts to connect with the saved password Select Remember password to log in automatically to this iFolder account whenever you log in to your computer If your network password changes automatic authentication fails gracefully the next time iFolder attempts to log in to the iFolder account iFolder prompts you to log in with your new password and allows you to specify and save the new password Quota Reports the total amount of space allocated to your Account No iFolder account on the enterprise server This value Properties gt might be the default quota set for all users or a Disk Space tab user specific quota If no quota is set the value is empty or N A Not Applicable You can also view the space available in the iFolder main window for each server you have currently connected to Used Reports the tot
105. ministrator determines whether an orphaned iFolder should be deleted or assigned to a new owner 3 4 5 Encryption Policy Settings iFolder provides higher security for your sensitive files With encryption policy set to On all your iFolder files are transferred and stored encrypted on the iFolder enterprise server Your iFolder admin determines the encryption policy for your iFolders If encryption is enabled You will have the option to choose between encrypted and regular If you choose the former the data is encrypted with your secret passphrase as it travels across the wire and stored on the iFolder server For more information see Section 8 11 Managing Passphrase for Encrypted iFolders on page 94 3 4 6 Security Settings Whenever iFolder connects to an enterprise server to synchronize files it connects with HTTP connections to the server and the server authenticates the user against its LDAP directory service Your iFolder administrator determines whether iFolder traffic uses HTTP based iFolder settings If there are no policy settings to set you can choose HTTP from the client policy settings You might need to configure the following settings on your local computer to accommodate this traffic Section 7 7 Configuring Local Firewall Settings for iFolder Traffic on page 69 Section 7 8 Configuring Local Virus Scanner Settings for iFolder Traffic on page 71 3 4 7 Multi Server Support Handling large amount of d
106. n Creating iFolders then click OK Creating iFolders in a File Manager 1 Use the file manager to navigate to the folder you want to convert to an iFolder then select the folder 2 Use one of the following methods Right click the folder icon then click Convert to an iFolder On the toolbar click File gt Convert to an iFolder The folder icon 1 changes to a folder with an overlay of the iFolder emblem green 1 3 Ifthe iFolder Created message appears do one of the following Click Close to dismiss the message Select Do Not Show This Message Again to disable future notifications then click Close to dismiss the message If you later decide that you want to get confirmation messages go to iFolder Preferences select Show Confirmation Dialog When Creating iFolders then click OK 8 5 3 Macintosh You can create iFolders with the iFolder browser which is available in the client application 1 Click the iFolder Services icon from the dock to open the iFolder browser 2 Use one of the following methods to open the browser Click New in the toolbar Click File gt New in the menu bar 3 In the browser navigate to the directory where you want to create an iFolder 4 Select the normal folder you want to make into an iFolder then click Open 5 Select the iFolder type from one of the following from the given options 84 Novell iFolder 3 8 Cross Platform User Guide NOTE You are permitted to create encrypted iFolders on
107. n a client Windows C Documents and Settings username My Documents iFolder userna me Home Linux home userid ifolder userid Anywhere you want to create an iFolder on your Windows or Linux computers Connect to server Log in to one account at a time Set up accounts for multiple iFolder domains and log in to one or more as desired Authenticated access Yes with username and password authentication via your LDAP server Yes with username and password authentication via your LDAP server Comparing Novell iFolder 2 x with 3 8 29 Feature or Capability Encrypted data transfer Novell iFolder 2 x Client Yes with the encrypted iFolder option The Blowfish algorithm is applied with a user specified passphrase iFolder Client with a Novell iFolder 3 8 Enterprise Server Yes with encrypted iFolder option The Blowfish algorithm is applied with a user specified passphrase Administrators control whether connections use encryption or HTTP iFolder data stored encrypted on the server Yes with the encrypted iFolder option The user must specify a passphrase when first creating the iFolder account Yes with the encrypted iFolder option The user must specify a passphrase when first creating the iFolder account iFolder data stored encrypted on clients No iFolder data is stored unencrypted on the client Use third party local encryption options if needed No
108. n file conflict see Section 8 13 Resolving File Conflicts on page 100 The iFolder Waiting to Synchronize icon indicates that the iFolder contains files to be synchronized with the server and the synchronization process has not yet begun iFolder synchronizes one iFolder at a time and queues the synchronization tasks To make sure that files in this local iFolder are synchronized with the files on the server wait to shut down iFolder until the synchronization begins and completes successfully as indicated by the changes in the icon Managing Your iFolders 79 iFolder Icon Description The iFolder Synchronizing icon indicates that files in the iFolder are currently being synchronized with the server A The iFolder Error icon indicates that one or more files in the iFolder have not been synchronized because there is a policy conflict occurred due to policy settings like file size limit or limit on number of iFolders e In the Sharing dialog box the iFolder Owner User icon indicates that the user owns the shared iFolder In the Sharing dialog box the iFolder Current User icon indicates that the user is currently managing the iFolder If the current user is the owner the Owner User icon is displayed instead 8 5 Creating and Uploading an iFolder You can create an iFolder by converting an existing folder that satisfies the following guidelines Section 8 1 Guidelines for the Location and Use of iFolders o
109. n iFolder can belong to only one account For information see Section 8 5 Creating and Uploading an iFolder on page 80 78 Novell iFolder 3 8 Cross Platform User Guide iFolder Icon Description The iFolder Download icon is displayed in the iFolder browser under iFolders on This Computer if no iFolders are on the computer under your current local login identity The iFolder Download icon is displayed under iFolders on Server Name when an iFolder is available to you on the specified server but you have not downloaded it to this computer Server Name is the administrator specified descriptive name of the server where you have an iFolder account You can download any combination of iFolders from different accounts to the local computer For information see Section 8 9 Downloading an Available iFolder on page 92 The encrypted iFolder icon locked iFolder indicates that the iFolder is encrypted and is displayed in the iFolder browser under iFolders on This Computer The passphrase provided at the time of login retrieves you the files in the encrypted iFolder For more information on Encryption see Section 8 11 Managing Passphrase for Encrypted iFolders on page 94 The iFolder emblem green i appears on iFolders whenever the iFolder Services application is running for iFolders viewed in a file manager on the desktop or in the iFolder browser When iFolder is not running iFolders appear as normal folders
110. n ifolder3 index html 5 5 Whats Next You are ready to set up your enterprise server account and preferences Continue with the next section Managing iFolder Accounts and Preferences on page 49 Getting Started 39 40 Novell iFolder 3 8 Cross Platform User Guide Novell iFolder Migration And Upgrade This section discusses user friendly migration to Novell iFolder 3 8 client from the Novell iFolder 2 x client It also discusses upgrading the client from iFolder 3 x to iFolder 3 8 Section 6 1 Migrating from iFolder 2 x to iFolder 3 8 on page 41 Section 6 2 Upgrading iFolder 3 x Clients on page 45 Section 6 3 Coexistence of Novell iFolder 2 x and iFolder Clients on page 47 6 1 Migrating from iFolder 2 x to iFolder 3 8 This section discusses the following Section 6 1 1 Understanding the Migration Process on page 41 Section 6 1 2 Migration Procedure on page 41 6 1 1 Understanding the Migration Process Novell iFolder provides a simple migration from iFolder 2 x to the iFolder client for Novell iFolder 3 8 The Migration Assistant provided in the iFolder client helps you migrate the existing iFolder 2 x data quickly and easily During the startup the Migration Assistant detects the 2 x installation and prompts you to migrate your data During the data migration it prompts you again to convert the existing folders or to make a copy of the 2 x iFolder For more information on this
111. n page 75 Section 8 3 Naming Conventions for an iFolder and Its Folders and Files on page 78 If the folder does not exist you can browse to a location and create the new folder as part of the process IMPORTANT You can share only the regular iFolders Encrypted iFolders cannot be shared Within the iFolder you can set up any subdirectory structure that suits your personal or corporate work habits The subdirectory structure is constant across all member iFolders Each workstation can specify a different parent directory for the shared iFolder When you exceeds the limit for number of iFolders an individual user can create iFolder displays an error message For example if your administrator has set the policy for Number of iFolder per user to 10 and you attempt to create the eleventh iFolder iFolder notifies you about the policy violation Section 8 5 1 Linux on page 80 Section 8 5 2 Windows on page 83 Section 8 5 3 Macintosh on page 84 Section 8 5 4 Creating iFolders on a FAT32 Mount Point Linux on page 85 8 5 1 Linux You can create iFolders with a file manager or with the iFolder browser which is available in the client application Use the following methods to create an iFolder Creating iFolders in the iFolders Browser on page 81 Creating iFolders in a File Manager on page 82 80 Novell iFolder 3 8 Cross Platform User Guide Creating iFolders in the iFolders Browser 1 I
112. n the notification area use one of the following methods to open the iFolder browser Click the iFolder Services icon fi Right click the iFolder Services icon ffij then click iFolders 2 Click iFolder gt Upload a folder 3 Under More Options specify the iFolder Account you want to use for this iFolder If you have multiple iFolder accounts the default account is listed first Use the drop down list to select a different account 4 In the browser navigate to the directory where you want to create an iFolder 5 Select the normal folder you want to make an iFolder using one of these methods Ifthe normal folder exists select the folder then click OK Ifthe normal folder does not exist click Create Folder to create it select the newly created folder then click OK 6 Select the iFolder Type from the given options You can decide whether to create an encrypted iFolders or it to be shared with other users NOTE You are permitted to create encrypted iFolders only if your iFolder administrator has set your encryption policy to On If not you can create only regular iFolders and this option is selected by default In this case both the options for Type are disabled Selecta folder B Jes Create Folder Places Name liner j Search trash Today H es pn Desktop beagle 04 11 08 File System B config 04 17 08 D iwm 04 03 08 scont Today 53 gconfd Today D gnome 04 03 08
113. ne and next time when you launch iFolder it automatically connects to the server and synchronize the data without prompting for the password You can configure the iFolder client to run automatically each time you log in to your computer s desktop environment The session runs in the background as you work with files in your local iFolders tracking and logging any changes you make You can synchronize the files manually or at specified intervals iFolder also has delta synchronization capabilities When you make any changes to an iFolder file only the deltas or changes are synchronized to the server In other words delta synchronization only retrieves updates since the last synchronization between the iFolder client and the server This increases the efficiency because it reduces the synchronization time 1 4 7 Encryption iFolder provides higher security for your confidential iFolder files to protect them from intentional or unintentional access by unauthorized people In the past data security was not ensured on the server side so the data was accessible to the administrator or to anyone who gained unauthorized access to the server In addition when you access iFolder files via an ISP provider there is a chance that an unauthorized individual can inadvertently stumble across your confidential files Now you can encrypt and save your files on the server and retrieve them through a passphrase known only to you If you forget your passph
114. ng on Linux automatically changes the filenames that are all uppercase characters and meet the MS DOS 8 3 file format from all uppercase characters to all lowercase characters This creates synchronization problems for those files if the iFolder is set with the Read Only access right To avoid this problem for iFolders on FAT32 file systems on Linux do one or more of the following Use only lowercase characters when naming files in the iFolder Make sure all members of the iFolder follow this naming convention Make sure the iFolder access right is not Read Only use the Read Write or Full Control right for iFolders on the FAT32 file system Ifan iFolder is shared with the Read Only right set up the iFolder on a traditional Linux file system instead of on the FAT32 file system 10 11 Client Fails to Set Up a New iFolder Account When an iFolder Admin user removes iFolder privileges for a given username on the iFolder server iFolder removes the account from the account list in the user s iFolder client Afterwards the user cannot reconfigure an iFolder account with the same username on the same iFolder server unless the iFolder Admin user reconfigures privileges for the user on that server That is expected However if the iFolder client fails to set up an iFolder account with a different username on the same iFolder server it is likely because the user was logged in to the old account when the username was removed from the server s u
115. nuclear missile or chemical biological weaponry end uses Please refer to Novell International Trade Services Web Page http www novell com info exports for more information on exporting Novell software Novell assumes no responsibility for your failure to obtain any necessary export approvals Copyright O 2004 2009 Novell Inc All rights reserved Permission is granted to copy distribute and or modify this document under the terms of the GNU Free Documentation License GFDL Version 1 2 or any later version published by the Free Software Foundation with no Invariant Sections no Front Cover Texts and no Back Cover Texts A copy of the GFDL can be found at GNU Free Documentation Licence http www fsf org licenses fdl html THIS DOCUMENT AND MODIFIED VERSIONS OF THIS DOCUMENT ARE PROVIDED UNDER THE TERMS OF THE GNU FREE DOCUMENTATION LICENSE WITH THE FURTHER UNDERSTANDING THAT 1 THE DOCUMENT IS PROVIDED ON AN AS IS BASIS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION WARRANTIES THAT THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS FREE OF DEFECTS MERCHANTABLE FIT FOR A PARTICULAR PURPOSE OR NON INFRINGING THE ENTIRE RISK AS TO THE QUALITY ACCURACY AND PERFORMANCE OF THE DOCUMENT OR MODIFIED VERSION OF THE DOCUMENT IS WITH YOU SHOULD ANY DOCUMENT OR MODIFIED VERSION PROVE DEFECTIVE IN ANY RESPECT YOU NOT THE INITIAL WRITER AUTHOR OR ANY CONTRIBUTOR ASSUME THE COST OF ANY NECESS
116. o merge with the migrated iFolder on the server 3 Click Merge to continue If the name of the iFolders selected to merge are different iFolder prompts you to rename the iFolder on the server to the name of the iFolder on the machine Managing Your iFolders 91 Migration Alert The name of the iFolder on the server and on your local machine are different Do you want to rename the iFolder on the server to the name of iFolder on your local machine 4 Click OK You can view the merged iFolder listed under iFolders on This Computer in the iFolder main window 8 9 Downloading an Available iFolder When others share iFolders with you the iFolders appear with the iFolder Download icon 3 in your IFolder browser To participate in the shared iFolder on your computer you can download the iFolder When a new user joins your shared iFolder list iFolder announces the availability of new shared user with a pop up message in the notification area Figure 8 1 Example of Notification of a New Shared User x New iFolder User 7 SimiasProx has joined the iFolder folderenc The shared user also will get a balloon pop up message in the notification area soon after he or she finishes downloading the shared iFolder The message reads that the Username of the user who shared the iFolder gt has joined the lt iFolder name gt Whenever a new user joins the shared members all the existing member users are notified of the new s
117. ocal copy ofthe iFolder which is shared with the LDAPGroup you are a member of However you cannot delete your membership from that iFolder The following table outlines the effect on the share relationship and the member iFolders based on the Access right of the user who deletes the iFolder Table 8 6 What to Expect When You Delete an iFolder Access Right of the user Server Copy of the Member Copies of the Who Deletes the iFolder Share Relationship iFolder iFolder Owner Ends the share Deletes the iFolder Reverts the iFolder to a relationship for the metadata and contents normal folder for all iFolder from the server users Full Control User Remove user from share No effect Reverts the local copy of the iFolder to a normal folder Read Write User Remove membership of No effect Reverts the local copy of the user from the share the iFolder to a normal folder Read Only User Remove membership of No effect Reverts the local copy of the user from the share the iFolder to a normal folder The following table outlines the effect on the share relationship and the member iFolders based on the Access right of the LDAPGroup member who deletes the iFolder Table 8 7 What to Expect When an LDAPGroup Member Deletes an iFolder Access Right of the LDAPGroup Member who Share Relationship eke ortos aah amp oples ofthe Deletes the iFolder Owner Ends the share Deletes the iFolder Reverts the iFolder to a relationship for the metadata and con
118. ocal iFolders It allows local files to automatically follow you everywhere online offline all the time across computers You simply save your files locally as you have always done The client automatically updates your iFolders local files to the iFolder enterprise server which delivers them to other user computers that share the iFolders Web Access Server For mobile users the Web Access server provides anywhere anytime access to your iFolder files on the iFolder enterprise server All you need is a Web browser and an Internet or network connection 3 2 Benefits of Using iFolder Services In addition to the benefits mentioned in Section 1 1 Benefits of iFolder on page 13 using the IFolder client with Novell iFolder 3 8 provides the following capabilities Youcan create iFolders and store files securely on a central enterprise server for anytime anywhere access through a passphrase known only to you If you forget your passphrase the Recovery agent helps you recover your data You can also reset your passphrase for future use Youcan synchronizes files at any time through a central server with improved availability reliability and performance over other sharing methods Youcan back up local files to a server Youcan back up iFolders to backup media Using iFolder with Novell iFolder 3 8 23 Youcan restore files or entire iFolder contents from backup media Youcan centrally manage all iFolders in the
119. older creation Click Cancel to cancel the operation 9 3 Browsing and Managing iFolders The Home page lists all iFolders available to you in the current domain Available iFolders include those you own and those others have made available to you You can access iFolders through Web Access even if you have not set up the iFolder on a local computer To browse the iFolders click any of the iFolder s name listed on the Home page to open the list of folders and files available for the selected iFolder to the Browse page You can also upload and download files create folders and delete folders and files Within an iFolder you can perform the following tasks Section 9 3 1 Viewing a List of Folders and Files on page 108 Section 9 3 2 Navigating Directories on page 109 Section 9 3 3 Downloading a File on page 109 Section 9 3 4 Creating a New Folder on page 109 Section 9 3 5 Deleting Folders or Files on page 109 Section 9 3 6 Uploading a File on page 109 Section 9 3 7 Search Folders and Files in an iFolder on page 110 9 3 1 Viewing a List of Folders and Files The iFolder Browse page lists folders and files alphabetically Scroll to locate the directory or file of interest 108 Novell iFolder 3 8 Cross Platform User Guide 9 3 2 Navigating Directories Click name of the folder E to open the folder and view a list of its contents To return to a higher level directory click
120. olders and files are case insensitive however case is preserved If filenames differ only by case iFolder creates a name conflict The conflict must be resolved before the file or folder can be synchronized If you create iFolders on a FAT32 file system on Linux avoid naming files in all uppercase characters The VFAT or FAT32 file handling on Linux automatically changes the filenames that are all uppercase characters and meet the MS DOS 8 3 file format from all uppercase characters to all lowercase characters This creates synchronization problems for those files if the iFolder is set with the Read Only access right 8 4 Understanding iFolder Icons The following table describes iFolder icons and related tasks Table 8 1 Description of iFolder Icons iFolder Icon Description The iFolder Services icon is displayed for the iFolder 3 Client in the desktop Applications menu When iFolder is running the iFolder Services icon also appears in the Notification area of the desktop taskbar Right click it for a menu of possible tasks including iFolder browser Account Settings Synchronization Log Preferences and Help The iFolder Upload icon is displayed in the iFolder browser under iFolders on This Computer if there are no iFolders are on the computer under your current local login identity You can create a new iFolder or convert an existing folder to an iFolder If you have multiple accounts you must specify which account to use a
121. omputer with Mono XSP Server iFolder uses Mono XSP Web services to communicate via HTTP with the Novell iFolder enterprise servers where you have iFolder accounts The iFolder administrator configures iFolder services that determine whether communications use HTTP in your environment Your firewall does not block traffic between Mono XSP and the Novell iFolder enterprise server because Mono XSP uses the standard HTTP ports for traffic However if you block the traffic between the client and Mono XSP the client has no way to communicate with the server You cannot log in to your iFolder account and synchronize iFolder data Initially the iFolder configuration does not specify a particular port to use for client to Mono XSP communications When iFolder first runs it opens an available local port to listen for requests from Mono XSP and to send data to the server via Mono XSP It writes the port number to a configuration file and uses this port thereafter unless the port is not available whenever iFolder starts If the port is in use by another application iFolder selects a different available port reconfigures the port in the Managing iFolder Accounts and Preferences configuration file and uses the new port thereafter For example if iFolder is down and another application takes the port iFolder must select and configure a different port to use when you restart iFolder Section 7 7 1 Using a Local Dynamic Port on page 70 Secti
122. on The name assigned to the iFolder A short description of the iFolder To edit the iFolder description click Edit In the new page that opens type the new description in the Description field and click Save To cancel the changes made click Cancel Displays the last modified time of the iFolder when it was last modified by any user Displays the date when the iFolder was created Displays the username of the iFolder member who is currently accessing the iFolder Displays the username for the iFolder owner This is the full distinguished name of the iFolder owner Displays the size of the iFolder Reports the total number of iFolder users belong to the iFolder Displays the total number of files in this iFolder Displays the total number of folders in this iFolder Parameter Description Locked view only Shows whether iFolder synchronization is enabled or not If the iFolder Admin set the iFolder synchronization to enabled the value for Locked is No If itis set to disabled the value for Locked is Yes 9 9 Logging Out Log out by clicking Logout in the upper right header area then close your browser If you do not log out your session remains open until your session times out which can be a security risk If the system connection times out when you are working in your iFolders Web Access returns you to the Login page You can log in again to resume working without closing your browser Using Web Access for
123. on 7 7 2 Using a Local Static Port on page 70 7 7 1 Using a Local Dynamic Port If you use a local firewall on your computer the firewall should detect the local traffic between the iFolder and Mono XSP server whenever iFolder contacts the server to synchronize its list of users and iFolder data Select Allow to permit the iFolder traffic for this session If you allow the traffic permanently your firewall should not remind you again and you can avoid receiving the pop up alerts whenever iFolder starts If you block the iFolder to Mono XSP traffic your firewall prevents you from connecting with the iFolder server and you cannot synchronize your files iFolder does not detect that traffic is blocked by the firewall it reports only that it cannot connect to your account on the iFolder server 7 7 2 Using a Local Static Port You can optionally add the Web Service Port parameter in the port section of the xspport cfg file to allow Mono XSP Server to use a static port for this local traffic This port can then be opened in the firewall to allow communications for Mono XSP You can find xspport cfg in the following locations Operating System Location of the Simias config File Linux home username local share simias xspport cfg Windows C Documents and Settings username Local Settings M Application Data simias xspport cfg Macintosh Users username local share simias xspport cfg To configure your system to use a specific port 1
124. on shared iFolder see Shared iFolders on page 16 The iFolder client supports sharing by synchronizing files across multiple computers through a central server It allows you to do the following Share files across computers Share files with others Own multiple iFolders Participate in multiple iFolders that other users share with you Participate as the owner or a member of iFolders in multiple accounts Overview of iFolder 15 You work with iFolders directly in your file manager or in the iFolder browser that is part of the client Within the iFolder you can set up any subdirectory structure that suits your personal or corporate work habits The subdirectory structure is constant across all member iFolders Shared iFolders An iFolder is a local directory that selectively shares and synchronizes files via a central server with user specified users The iFolder files are accessible to all iFolder members and can be changed by those with the rights to do so You can access your iFolders across multiple workstations and share them with both individual users and LDAPGroups You decide who participates in each iFolder and the level of access for each member Similarly you can participate in shared iFolders that are owned by others in your collaboration environment When you share an iFolder member users with the Write permission can modify the directory structure and those changes apply to all copies of the iFolder Each
125. on the computer where you created it 1 Ina file manager or the iFolder browser select the iFolder you want to move 2 Revert the iFolder to a normal folder 3 Ina file manager move the folder to another location on the computer 4 Convert the folder back to an iFolder and upload the iFolder to the server 5 Optional Share the iFolder 6 Allow the iFolder to synchronize files with the iFolder server To move an iFolder on a participating computer 1 In iFolders revert the iFolder to stop participating in the iFolder on the current computer 2 Select the available iFolder then click Download 3 Specify a new local path where you want to place the iFolder 4 Allow the iFolder to synchronize files with the iFolder server 8 15 Reverting an iFolder to a Normal Folder You can revert an iFolder to a normal folder for the local computer After it is reverted the collaborative share relationship remains for all the iFolder members but the iFolder is no longer synchronized to your current computer Reverting an iFolder does not delete the iFolder and its contents from member workstations or the server 1 Ina file manager or the iFolder browser locate the iFolder that you want to revert to a normal folder 2 Use one of the following methods to start reverting the iFolder Ina file manager right click the iFolder then click Revert to a Normal Folder In the iFolder browser select the iFolder then click iFolder gt Revert to a Norma
126. onfirm your action Files are synchronized with your iFolder server account only when you are connected to the iFolder server You can stop synchronization by logging out of an account iFolder continues to run in the background in offline mode For information see Section 7 11 Logging Out of an iFolder Account on page 73 You can have multiple accounts each created on different host server domain 7 13 What s Next For information about using the iFolder client see the following Chapter 8 Managing Your iFolders on page 75 Chapter 6 Novell iFolder Migration And Upgrade on page 41 74 Novell iFolder 3 8 Cross Platform User Guide Managing Your iFolders An iFolder is a local directory used to selectively share and synchronize files with user specified members The iFolder files are accessible to all members via a host service such as a Novell iFolder server iFolder files can be modified and read by those with privileges to do so This section discusses the following tasks for iFolder Section 8 1 Guidelines for the Location and Use of iFolders on page 75 Section 8 2 Guidelines for File Types and Sizes to Not Synchronize on page 77 Section 8 3 Naming Conventions for an iFolder and Its Folders and Files on page 78 Section 8 4 Understanding iFolder Icons on page 78 Section 8 5 Creating and Uploading an iFolder on page 80 Section 8 6 Sharing an iFolder on pag
127. operties dialog boxes 62 Novell iFolder 3 8 Cross Platform User Guide Table 7 1 Account Settings and Properties Parameter Description Location Dect TERNI Online Indicates whether you are currently connected to iFolder Yes the iFolder server for an account Preferences Accounts tab Select the Online check box next to the account to connect to the iFolder server for this account Deselect the Online check box next to the account to disconnect from the iFolder server Name Displays the descriptive name of the iFolder server Folder No where your iFolders are stored for the account This Preferences gt name is supplied by the server and is controlled by Accounts tab the iFolder administrator Account This setting cannot be modified by users Properties gt Server tab User Name Displays the user identity for this account suchas iFolder No your network user ID LDAP common name or Preferences gt your e mail address This setting cannot be Accounts tab modified Account The username is specified when you set up the Properties gt account in the iFolder Account Assistant It cannot dentity tab be modified for an existing account To use a different username on the same server you must delete the existing account then create a different account for it Server Address Displays the DNS name or IP address of the Account Yes iFolder enterprise server where you have an Properties gt account Get this information fro
128. ork for Linux and a GNOME desktop for iFolder Nautilus plug in support Getting Started 35 Windows XP SP2 and above Windows Vista SP1 and above Windows 7 32 bit and 64 bit Macintosh OS X Intel architecture v10 4 11 and later requires Mono 1 2 5 PowerPc architecture is not supported 5 1 3 Mono For a Linux workstation the iFolder client requires the Mono framework Mono is a development platform for running and developing modern applications Based on the ECMA ISO Standards Mono can run existing programs that target the NET or Java frameworks The Mono Project is an open source effort led by Novell and is the foundation for many new applications For information about Mono see the Mono Project Web site http www mono project com If you ever need to upgrade Mono for other software please check the latest Readme on the Novell iFolder Documentation Web site http www novell com documentation ifolder3 index html to see if Novell explicitly supports that Mono version and to learn any necessary steps to make the upgrade work correctly If you have previously installed Mono make sure the permissions on Mono directories are set correctly 1 On your Linux computer open a terminal window 2 At the prompt log in as the root user by entering su then enter your root password 3 Navigate to the usr 1ib directory At the prompt enter cd usr lib 4 Atthe prompt enter the following command to change the Mono permission
129. orm User Guide 9 5 Managing iFolder Shared Members The iFolder Members page lists all the shared members for the current iFolder You can add new shared members to it remove the existing ones and set rights to the selected members Within an iFolder you can perform the following tasks 9 5 1 Adding New Shared Members To add new members to the shared members list 1 Click Add to open a list of members in the current iFolder domain 2 Locate the user by using the Search tool Use the search criteria User Name First Name Last Name then type one or more letters in the Search field to locate the desired user 3 Click 4 next to the user you want to add to the shared members list 4 Click Share 9 5 2 Assigning Rights to the Members You can set three levels of access right for the shared members of your iFolder For more information on access rights see Section 1 4 2 iFolder Access Rights on page 16 To set an access right for an user 1 Select the user group or users groups from the list 2 Click the link for the access right listed at the top In the page you can view the access right set for each user Read Table 9 1 iFolder Access Rights on page 111 to understand the various capabilities for a shared member at different access levels Table 9 1 iFolder Access Rights Capabilities Owner Full Control Read Write Read Only Reassign Yes No No No ownership to another user Set a quota for the Yes No No No
130. orming an export operation of the old data file To reset the passphrase using the new data file see Using the New Data File to Reset the Passphrase on page 98 Exporting the old data file If you don t have the secret file or the new data file you can use the wizard to export the old data file then you e mail the file to your administrator When the administrator sends back the new data file you can use the wizard to reset your passphrase To export the old data file see Using an Exported File to Reset the Passphrase on page 99 The following table summarizes the decisions you make Table 8 5 Passphrase recovery wizard settings Settings Description iFolder Account list Displays the list of configured iFolder accounts By default the first logged in account is selected Location of secret file Denotes the location of the private key file of the certificate that can be obtained from the iFolder administrator 96 Novell iFolder 3 8 Cross Platform User Guide Settings Description Secret password Represents the password to the secret key file One time password Represents the password that is used by the administrator to encrypt the new data file Location of new data file Denotes the location of the decrypted key file The new data file is obtained from the iFolder administrator after performing an export operation of old data file Location to save old data File Denotes the location to save the exported key file After
131. otification area use one of the following methods to open the iFolder browser Click the iFolder Services M icon Right click the iFolder Services 33 icon then click iFolders 2 Click iFolder gt Upload a folder 3 From the drop down list select the iFolder account you want to use for this iFolder If you have multiple iFolder accounts the default account is listed first You can use the drop down list to select a different account 4 In the browser navigate to the directory where you want to create an iFolder 5 Select the normal folder you want to make an iFolder using one of these methods Ifthe normal folder exists select the folder then click OK Ifthe normal folder does not exist click Make New Folder to create it and select the newly created folder 6 Select the iFolder type from one of the following from the given options NOTE You are permitted to create encrypted iFolders only if your iFolder Administrators has set your encryption policy to On If not you can create only regular iFolders and this option is selected by default In this case both the options for Type are disabled Select Passphrase Encryption to enable encryption for the selected iFolder If you did not set the passphrase during the login session and you select Encrypted it prompts you to enter the passphrase Select Regular to enable sharing for the selected iFolder When you share your iFolder with other iFolder members iFo
132. ou select the option Copy the parent directory it create the ifolder2dir in the new location and the directories diri and dir2 are copied to it If the option remains deselected only the directories dir1 and dir2 are moved to the specified location 7 Click Forward to select the domain and Security options as follows 7a Select the domain from the drop down list Novell iFolder Migration And Upgrade 43 iFolder Migration Assistant 2 of 5 Server Information Select the server Server Address iFoklerJocalval Select Secunty options Encrypted J Regular 7b Select the desired security option Select Encrypted to encrypt the selected iFolder If you did not set your passphrase during login iFolder prompts you to enter the passphrase You can skip this option and set the passphrase later If you are not currently connected to the iFolder domain it prompts you to connect to the domain Select Regular to share the iFolder with other members in the iFolder 3 8 domain You can migrate an encrypted 2 x iFolder to shared folder When you attempt to migrate an encrypted 2 x iFolder to a shared folder it prompts you to verify the action Caution The original 2 x iFolder is encrypted and the migrated folder is chosen not to encrypt Do you want to continue Click OK to confirm your action 8 Click Forward to migrate the selected iFolder 9 Verify that the information you have entered is correc
133. ove 3 After the uninstall completes restart Windows 4 Login to Windows 5 Delete the C Documents and Settings NVusernameNLocal Settings MApplication Data simias directory Replace username with the Windows logon identity you used when you used the iFolder client For example if you logged on as porthos when you created iFolders the directory to delete is C Documents and Settings porthos Local Settings MApplication Data simias Uninstalling the iFolder Client 123 6 Delete the C Documents and Settings lt username gt Application Data simias directory If this directory is not deleted it might cause future installs of the iFolder client to not work properly A 4 iFolder Client for Macintosh To uninstall using a command line instruction Open the Applications directory on Macintosh HD select Applications then double click UninstalliFolder Type UninstalliFolder in the spotlight Apple button Spacebar or click the magnifying glass icon on top right then click UninstalliFolder under Applications To uninstall manually 1 Remove the following opt novell ifolder3 Applications iFolder 3 app ji Library Receipts iFolderClient pkg Library Receipts Simias pkg 124 Novell iFolder 3 8 Cross Platform User Guide Documentation Updates This section contains information about documentation content changes made to the iFolder User Guide for Novell iFolder 3 since the initial release of N
134. ovell iFolder 3 2 If you are an existing user review the change entries to readily identify modified content If you are a new user simply read the guide in its current state Refer to the publication date that appears on title page to determine the release date of this guide For the most recent version of the iFolder User Guide for Novell iFolder 3 x see the Novell iFolder 3 x documentation Web site http www novell com documentation ifolder3 index html In this section content changes appear in reverse chronological order according to the publication date Within a dated entry changes are grouped and sequenced according to where they appear in the document itself Each change entry provides a link to the related topic and a brief description of the change This document was updated on the following dates Section B 1 August 2009 on page 125 Section B 2 December 2008 on page 126 Section B 3 March 2008 on page 129 Section B 4 September 2007 on page 130 Section B 5 August 15 2006 on page 133 Section B 6 December 23 2005 Novell iFolder 3 2 on page 134 Section B 7 August 19 2005 Novell iFolder 3 1 on page 136 B 1 August 2009 Updates were made to the following sections The changes are explained below B 1 1 Passphrase Recovery Wizard The following changes were made to this section Location Change Section 8 11 Managing Passphrase for Encrypted Added a new s
135. page 37 B 4 7 Configuring an iFolder Account Updates were made to the following sections The changes are explained below Location Change Section 7 3 This section includes configuration steps using iFolder Account Assistant It Configuring an iFolder also include the description about Default iFolder Account on page 53 B 4 8 Viewing and Modifying the iFolder Account Settings Updates were made to the following sections The changes are explained below Location Change Section 7 5 Viewing This section includes the iFolder parameters that can be viewed and and Modifying iFolder modified in the Account Settings and Account Properties dialog boxes Account Settings on page 62 B 4 9 Understanding iFolder Icons Updates were made to the following sections The changes are explained below Location Change Table 8 1 on page 78 This table include description about the encrypted iFolder icon upload and download iFolder icons 132 Novell iFolder 3 8 Cross Platform User Guide B 4 10 Managing Passphrase for Encrypted iFolders Updates were made to the following sections The changes are explained below Location Change Section 8 11 Managing This section includes description about the user friendly interface to Passphrase for encrypt your iFolders to ensure data security at the server side Encrypted iFolders on page 94 Section 8 11 1 This section includes the steps you need to follow to recover the data in the
136. page 53 Updated the command to start the iFolder client for Macintosh manually B 2 2 Configuring an iFolder Account The following changes were made to this section Location Change Section 7 3 Configuring an iFolder Account on Added a note about the auto account creation that page 53 helps the administrator to create an account on behalf of the user Step 7 on page 58 Updated the screenshot to include the new option for secure sync Step 8 on page 59 Added details about the new option for secure sync for default iFolder 126 Novell iFolder 3 8 Cross Platform User Guide B 2 3 Viewing and Modifying iFolder Account Settings The following changes were made to this section Location Change Quota on page 64 Added the information that the disk space available for each server is displayed in the iFolder main window B 2 4 Configuring iFolder Preferences for the Client The following changes were made to this section Location Change Notify when conflicts arise on page 68 Added the new icon for file conflicts Synchronization on page 69 Added the default and minimum value for iFolder synchronization interval B 2 5 Comparing Novell iFolder 2 x and 3 8 The following changes were made to this section Location Change Chapter 4 Comparing Novell iFolder 2 x with 3 8 Added a new chapter on page 29 B 2 6 Using a Local Static Port The following changes were made to this section Location Change Sec
137. page 88 Section 8 6 4 Modifying User Access Rights on page 88 Section 8 6 5 Removing a User from an iFolder on page 89 Section 8 6 6 Transferring Ownership to an iFolder User on page 89 8 6 1 Understanding User Access Rights The following table describes the capabilities associated with each level of access for users or LDAPGroup IMPORTANT All the members of an LDAPGroup inherit the access rights set for that LDAPGroup 86 Novell iFolder 3 8 Cross Platform User Guide Table 8 2 Capabilities of iFolder Owners and Members Based on Their User Access Rights Capabilit Owhsr Member with Member with Member with pastiny T Full Control Read Write Read Only With an enterprise server the space No No No No consumed by the iFolder on the server is charged against the user s quota Transfer ownership to another member Yes No No No whose state is iFolder User Set a quota for the iFolder No No No No Make the iFolder available to other users Yes Yes No No sharing Make the iFolder unavailable to other users Yes Yes except No No stop sharing the owner Assign iFolder access rights for other users Yes Yes except No No the owner Read directories and files in the iFolder Yes Yes Yes Yes Add modify or delete directories and files Yes Yes Yes No in the iFolder Rename directories and files in an iFolder Yes Yes Yes No Rename the iFolder No No No No Set up an i
138. r iFolder does not support network folders as iFolders For example iFolders cannot be the users network based home directories that are mapped to the users workstations iFolder also does not support WebDAV access for users from their desktop to their iFolder collection on the iFolder server s user data volume Although you can log in to more than one iFolder account at a time an iFolder can be associated with only one iFolder account You cannot synchronize one iFolder against multiple accounts When you create an iFolder the iFolder can be shared only with other users and LDAPGroups that are provisioned in the same iFolder server or domain AniFolder is available to all the members of an LDAPGroup when it is shared with that LDAPGroup When multiple users share a computer the local copies of your iFolders are private to your storage space on the disk if the file system supports privacy features and if you configure your system to use them On Windows NTFS includes built in security features such as file and folder permissions and the Encrypting File System EFS which is the technology used to store encrypted files on NTFS volumes These security features are not supported on FAT32 file systems Make sure the local login identities for users other than the Administrator identity of course do not have the Administrator rights or equivalent The Administrator user has access to all files and directories on the computer
139. r 3 8 Cross Platform User Guide 29 29 32 35 35 35 35 36 36 37 37 37 37 37 38 38 39 39 39 41 41 41 41 45 45 46 46 47 47 47 47 7 9 Changing the iFolder account password illslle eh 71 7 10 Deleting an iFolder Account 00 0060s 72 7 11 Logging Out of an iFolder Account 1 0 0 0 ttt nen 73 YES HE PE TAO S PME 73 E0122 WindOWS i eii eee pete ete eee eek pem d bebe pee wh eet eee ee 73 TATS MACINTOSH xao Rec o eo Miele Rem eh Se eee Mae AREE a ed 73 7 12 Exiting the iFolder Client sizes ima n RR ES eR ee be ee eee 73 7 13 Whats Next cores Cease kes tte we BEBE Bede Pate ales Se eenaa et 4rd ede ae 74 Managing Your iFolders 75 8 1 Guidelines for the Location and Use of iFolders 0 0 e eee eee ee 75 8 2 Guidelines for File Types and Sizes to Not Synchronize 0 0 0 0 eee eee 77 8 2 1 Operating System Files carei secl yr ps 77 9 2 2 c HiddeniFlles e oo EDD ete Rear es del ec ee ees ter ne dx 77 8 2 3 Database Flles serie ree ere Yayo sia ge ee hs be NEC Roe Te eee eS 77 8 3 Naming Conventions for an iFolder and Its Folders and Files 0000005 78 8 4 Understanding iFolderlcons leeleeeee tees 78 8 5 Creating and Uploading an iFolder lleleileee eh 80 8 5 1 LINUX 21 i eek ee Heer on tu DE e DE t vU a Lu educat 80 8 5 2 WindOWS t ee ysi ia dye E ERE EIER ERECTO Ne nim ee RAE 83 8 5 3 Macintosh 2268 irure hep
140. rase the Recovery agent you have selected during the creation of the encrypted iFolder helps you recover your data For more information on encryption see Managing Passphrase for Encrypted iFolders on page 94 IMPORTANT You cannot share an Encrypted iFolder Overview of iFolder 17 1 4 8 Migration Novell iFolder provides a simple hassle free migration from iFolder 2 x to the iFolder client for Novell iFolder 3 8 The Migration Wizard provided in the iFolder client helps you migrate the data for iFolder 2 x to iFolder 3 8 quickly and easily For more information see Novell iFolder Migration And Upgrade on page 41 1 4 9 Upgrade Novell iFolder provides a simple upgrade from iFolder 3 x to the iFolder client for Novell iFolder 3 8 For more information see Section 6 2 Upgrading iFolder 3 x Clients on page 45 1 4 10 Default iFolder iFolder allows you to set up a default iFolder when you configure a new account Whenever you configure a new iFolder account iFolder automatically checks for the presence of the default iFolder If you have not created a default iFolder iFolder prompts you to create one If it already exists the iFolder client prompts you to download You are also allowed to ignore both these options For more information see Step 7 on page 58 in the Section 7 3 Configuring an iFolder Account on page 53 1 4 11 Enhanced Web Access iFolder provides an enhanced Web interface that allows you to acce
141. removed as a member of iFolders that others shared with you The account is removed from the local computer If you decide to use this account again on this or another computer you must set up the account and its iFolders just as you did when it was new To delete an iFolder account 1 Right click the iFolder Services fy icon in the notification area then select Account Settings to open the iFolder Preferences dialog box to the Accounts tab 2 Select the iFolder account you want to delete then click Remove 3 A message prompts you to determine the extent of the remove action Q Remove this account Account Name iFolder Server 164 99 167 76 User Name test35 Cas xe J Do one of the following Remove the iFolder Account from Only the Current Computer Make sure that Remove My iFolder and Files from the Server 1s deselected then click Yes 72 Novell iFolder 3 8 Cross Platform User Guide Remove the iFolder Account and Your iFolders and Files from the Server Select Remove My iFolder and Files from the Server then click Yes Cancel the Delete Click No to back out of the delete action Your account and its iFolders remain untouched 7 11 Logging Out of an iFolder Account Log out of an iFolder account whenever you want to work offline Section 7 11 1 Linux on page 73 Section 7 11 2 Windows on page 73 Section 7 11 3 Macintosh on page 73 7 11 1 Linux 1 Right click the iFolder S
142. ript from the iFolder 3 Welcome page Command Line Open a terminal console log in as the root user by entering su and entering your password go to the directory where you placed the rpm files then enter rpm ivh If you get any dependency errors install the softwares by using the openSUSE 10 3 media 2 After the install is finished log in with the local user identity you want to use when you create and use iFolders 3 Start iFolder For information see Section 7 2 Starting the iFolder Client on page 50 4 Before you can use iFolder you must configure at least one iFolder account Continue with Section 7 3 Configuring an iFolder Account on page 53 5 2 2 Installing iFolder for Windows Use the install file for installing on Windows Vista XP SP2 1 Log on to the computer as an administrator user or equivalent user 2 Save the install file to a local directory 3 Install iFolder by double clicking the file then follow the on screen instructions IMPORTANT iFolder for Windows requires the Microsoft NET 2 0 framework If NET is not detected the install automatically installs NET 4 When prompted to reboot the computer do one of the following Click Yes and allow the reboot to continue then continue with Step 5 Click No log off ofthe Administrator user or equivalent user identity then continue with Step 5 5 To run iFolder log on to the computer with the LDAP credentials when you
143. rprise server account you can share iFolders only with other users who also have an account on the same enterprise server Contact your system administrator if you need to share iFolders with a user or group of users who are not yet provisioned for services on that server Using iFolder with Novell iFolder 3 8 25 The server hosts every iFolder created for that account When you create an iFolder the enterprise server makes it available to the specified list of users 3 4 4 iFolder Access Rights When you use the iFolder client with iFolder 3 8 server the administrator can provide the following support services Transfer ownership of an iFolder to any user on the iFolder server even if the user is not currently a member of the iFolder Modify the access right for a member Seta disk quota policy that restricts the amount of disk space that a user can consume for his or her iFolders The policy can apply system wide for all users or can be set for an individual user To view the disk quota setting for your account see Section 7 5 Viewing and Modifying iFolder Account Settings on page 62 after you set up your enterprise server account fan owner user is deleted as a user for the iFolder enterprise server the iFolders owned by the user are orphaned Orphaned iFolders are assigned temporarily to the iFolder administrator who serves as a temporary custodial owner Membership and synchronization continues while the iFolder ad
144. s and Preferences on page 49 The new interface is available only for Linux in iFolder 3 4 The changes are scheduled for release in Windows and Macintosh in iFolder 3 6 B 5 4 Managing iFolders The following changes were made to this section Location Change Guidelines for the iFolder does not support network folders as iFolders For example iFolders Location and Use of cannot be the users network based home directories that are mapped to iFolders on page 75 the users workstations iFolder also does not support WebDAV access for users from their desktop to their iFolder collection on the iFolder server s user data volume Managing Your Procedures in this section were updated for the redesigned interface iFolders on page 75 B 6 December 23 2005 Novell iFolder 3 2 Updates were made to the following sections The changes are explained below Section B 6 1 What s New on page 134 Section B 6 2 Getting Started on page 135 Section B 6 3 Managing iFolder Accounts and Preferences on page 135 Section B 6 4 Managing iFolders on page 135 Section B 6 5 Troubleshooting on page 135 B 6 1 What s New The following change was made to this section 134 Novell iFolder 3 8 Cross Platform User Guide Location Change What s New for iFolder This section is new 3 2 on page 20 B 6 2 Getting Started The following change was made to this section Location Change
145. s in the usr 1ib directory chmod 755 R mono 5 Navigate to the etc directory At the prompt enter cd etc 6 Atthe prompt enter the following command to change the Mono permissions in the etc directory chmod 755 R mono 5 1 4 Web Browser You need one of the following supported Web browsers on your client computers Mozilla Firefox Microsoft Internet Explorer 6 0 7 0 8 0 Safari 3 0 4 and later For secure connections Novell iFolder servers expect users to connect to the enterprise server account and the Web Access server with SSL 3 0 connections Both the client and browser connections use the browser s settings for SSL If Microsoft Internet Explorer is installed on your 36 Novell iFolder 3 8 Cross Platform User Guide system the iFolder client uses those settings over any other browser configuration for the client Make sure the IE browser settings and other browsers you use to connect to iFolder servers are configured to use SSL 3 0 5 1 5 Network Connection An active network connection is necessary to synchronize files in your iFolders Your computer must be active and online for access to and synchronization with any enterprise servers where you have iFolder accounts 5 1 6 Enterprise Server Contact your iFolder administrator to get the server IP address or DNS name of the Novell iFolder enterprise server for your iFolder account For example 192 168 1 1 or ifolder3 example com 5 1 7 Web Access Serv
146. sed for Linux and Macintosh clients in 3 1 is 1 1 7 7x 2 7 What s New for iFolder 3 0 Novell iFolder 3 0 includes several important new features Multiple iFolders You can create as many iFolders as desired and manage each one separately Each iFolder functions independently to synchronize its own set of files You specify the local path for each iFolder Shared iFolders Each iFolder can be kept private or shared with a different group of users For a shared iFolder if you own it or are a member with the Full Control right you can control who participates in the iFolder and control the level of access granted to each member such as Full Control Read Write or Read Only Novell iFolder 3 8 Cross Platform User Guide Centralized iFolder Synchronization and Storage iFolder data is automatically synchronized by the iFolder client to the iFolder enterprise server over an IP network The enterprise server stores files for each iFolder then synchronizes them to other member computers Your iFolder administrator controls whether data is transported securely with HTTPS SSL connections during synchronization or if data is transported with standard HTTP connections Multiple iFolder Accounts You can concurrently access iFolder accounts on multiple servers Web Access to iFolders You access your iFolder accounts from any computer with Internet access You can create subdirectories upload files and download files to any of your i
147. sers list Some residual information about the old account might prevent the user from setting up a new account on the server from that client To resolve this problem exit the iFolder client start the iFolder client again then set up the new account with a different username that has privileges for the iFolder server 10 12 Repopulating Contents of a Read Only iFolder If you modify files in an iFolder where you have only Read Only rights the changes are not synchronized to the server To restore the file to its previous state you need to re download the iFolder contents from the server To download the contents in an iFolder where you have Read Only rights 1 Inthe iFolder browser right click the iFolder then select Revert This iFolder to a Normal Folder 2 In your file manager locate and delete the local copy of the folder or save the files to a new location You move or delete the old folder only if you plan to re create the iFolder in the same location This is necessary because iFolder does not allow you to download an iFolder if another iFolder or normal folder exists with the same name in the target directory Troubleshooting 121 3 In the iFolder browser select the iFolder from the list of available iFolders for that account click Download an iFolder then specify a location on your computer where you want to create the iFolder 4 Allow the iFolder directories and files to download from the server to your local iFolder
148. ss your iFolder files on remote servers With the Web Access console you can use a Web browser to access your files on the iFolder server from any workstation without the iFolder client The Web Access interface enables you to perform all the operations of the iFolder client iFolder 3 8 lets you create browse share upload and delete iFolders via the enhanced Web access console Mobile users can also make use of this facility through the Web 1 4 12 Synchronization Log The synchronization log displays a log of your iFolder background activity such as uploading and downloading files for different iFolders policy violations excluded files and non synchronized files Whenever a synchronization error occurs a synchronization log window is displayed listing all the error messages To view the log of your background activity you must open the Synchronization Log from the View menu 1 5 What s Next For information about configuring using the iFolder client see the following Chapter 7 Managing iFolder Accounts and Preferences on page 49 Chapter 8 Managing Your iFolders on page 75 18 Novell iFolder 3 8 Cross Platform User Guide What s New The iFolder client for Novell iFolder 3 x offers many new capabilities This section identifies the new features and compares client services management and functions to iFolder 2 x Section 2 1 What s New for iFolder 3 8 on page 19 Section 2 2 What s New for iFo
149. ssful connection 5 Ifthe administrator has enabled the encryption policy iFolder prompts you to enter your passphrase Enter your passphrase in the Passphrase field Re enter the passphrase in Retype the passphrase field Select Remember the passphrase check box to automatically access the encrypted iFolder data during the current session If you select this option iFolder can remember your passphrase during the next login process This passphrase exchange is done automatically Managing iFolder Accounts and Preferences 57 1 iFolder Account Creation Wizard Encryption Enter the Passphrase Passphrase Retype the passphrase Remember the passphrase Select the Passphrase Recovery Agent Passphrase Recovery Agents None NOTE If you do not want to enter the passphrase and skip this step you must skip the default iFolder creation step also Otherwise you will be prompted to enter the passphrase again 6 Select the desired Recovery agent from the list and click OK 7 Specify the location where you want to create the default iFolder By default the default iFolder is stored at users home directory gt ifolder server name user name NOTE For Windows by default the default iFolder is stored at the location SUSERPROFILE iFolder domainname username 58 Novell iFolder 3 8 Cross Platform User Guide 8 10 1 iFolder Account Creation Wizard Default iFolder
150. t if necessary click Back to return to previous pages to make corrections 44 Novell iFolder 3 8 Cross Platform User Guide iFolder Migration Assistant 3 of 3 Verify and Migrate Please verify that the information you ve entered is correct Server Address iFolder Location fhome test Migration Option Delete from iFolder2 X server Security None Click Migrate to migrate your folder to the server specified If the given information is correct click Migrate to begin migration Click Back to go back and make any necessary changes 10 Click Finish to complete the migration 6 2 Upgrading iFolder 3 x Clients This section discusses the following Section 6 2 1 Automatically Upgrading to iFolder 3 8 client on Linux on page 45 Section 6 22 Manually Upgrading to iFolder 3 8 client on Linux on page 46 Section 6 2 3 Automatically Upgrading to iFolder 3 8 client on Windows on page 46 Section 6 2 4 Manually Upgrading to iFolder 3 8 client on Windows on page 47 Section 6 2 5 Automatically Upgrading to iFolder 3 8 client on Macintosh on page 47 Section 6 2 6 Manually Upgrading to iFolder 3 8 client on Macintosh on page 47 IMPORTANT Before upgrading your 3 4 1 client you must back up your local Simias store If you don t do the backup you lose all configuration information from the computer because it deletes the Simias store when the upgrade fails 6 2 1 Automa
151. t attempt a re synchronization on the iFolder If you select a local copy instead of a server copy the file is synchronized only in the next synchronization cycle unless you perform a forced manual sync If you select a server copy re synchronization is not required 10 9 All iFolders in an Account Fail to Synchronize If all iFolders in an account fail to synchronize consider the following possible causes You are not logged in to the iFolder account Click the iFolder Services icon select Account Settings select the account then select Online to connect to the server Log in if necessary The account is disabled on the client side that is the Automatically connect parameter is disabled Click the iFolder Services icon select Account Settings select the account select Properties then select Automatically connect The server is down or your account is disabled on the server side Contact your iFolder administrator for assistance Your firewall is blocking iFolder traffic For information to resolve this problem see Section 7 7 Configuring Local Firewall Settings for iFolder Traffic on page 69 Your network connection is down Check your local network settings 120 Novell iFolder 3 8 Cross Platform User Guide 10 10 Problem Synchronizing Some Files on a FAT32 File System on Linux If you create iFolders on a FAT32 file system on Linux avoid naming files in all uppercase characters The VFAT or FAT32 file handli
152. t ri ieee AN Save bet hohe oes Rex v eo dies Sel DEI 100 8 12 1 Synchronizing Files on Demand 0 0 cee ete 100 8 12 2 Configuring the Synchronization Interval llle 100 8 13 Resolving File Conflicts 0 0 ete 100 8 13 1 Resolving File Version Conflicts 0 0 0 0 cece tees 101 8 13 2 Resolving Filename Conflicts 2 0 0 eee 102 8 14 Moving an IFolder susce AVvPaRARI4 RES bo bad pee ee ba es E Y Es 103 8 15 Reverting an iFolder to a Normal Folder lslleee eee 103 8 16 Removing Membership From a Shared iFolder llele eee eee 104 8 17 Deleting an iFolder oriai vied og cp RU ela ee e ipee eek Elect 105 8 18 What s Next i200 0h0444 eT tied ge siaed acta Be ehen I ER P bee hd 106 Contents 7 8 9 Using Web Access for Novell iFolder 9 1 9 2 9 3 9 4 9 5 9 6 9 7 9 8 9 9 Logging Ihi 25 nre net ewewEAS LUL4ZenC e ERN NENNEN IUE Creating a New iFolder serioses sordo ee eet eee eee bebe re Browsing and Managing iFolders 0 cece ett ae 9 3 1 Viewing a List of Folders and Files 0 2 0 cee eee 9 3 2 Navigating Directories 2 RR IIIA 9 3 3 Downloading a File ree ae bf ee aoe ee Eo RR ORE KR RE ee ee E 9 3 4 Creating a New Folder 1 0 0 0 eee ttt eee 9 3 5 Deleting Folders or Filesi po iai eR e Se el ee E 9 3 6 Uploading a File ves ee BE TRIS REIP ee a ee ee ee 9 3 7 Search Folders and Files in an iFolder llle Sear
153. tegrity Desktop Program Options BAE M403 Security Expert Rules MTERNET oN iia o Customize the program security level for Windows Explorer Q Heip integrity ior T parity Program Control Version 6 00 2900 2180 xpsp_sp2_ttm 040803 2158 Donni Tiesa ara programs thal Advanced Program Control have tried to access the Overview Internet or local network Active Programs This program may use other programs to access the Internet Webdmi exe z Access end Senes d Outbound E mail Protection Firewall columns show the C webRequestTest permissions the program has for each Zone E Windows Explorer Enable Outbound E mail Protection for this program Program Control Change a program s Windows Media permissions by left clicking Alerts amp the icons in the Access or 2 Windows HT Log Server column Filter Options Enable Privacy for this program JH Uncheck this option Logs Authentication W Windows Service E m Privacy ienticate components YB Windows Update Authenticate program by full path name only E mail Protection Entry Detail Product name File name Version Created date Reset to Default oK J L Cancel 122 Novell iFolder 3 8 Cross Platform User Guide Uninstalling the iFolder Client This section describes how to uninstall the iFolder client Section A 1 Before You Uninstall iFolder on page 123 Section A2 iFolder Client for Linux on
154. tents normal folder for all iFolder from the server users Full Control LDAPGroup No effect Not allowed to delete the Reverts the local copy of iFolder from the server the iFolder to a normal folder Managing Your iFolders 105 Access Right of the LDAPGroup Member who Share Relationship Deletes the iFolder Server Copy of the Member Copies of the iFolder iFolder Read Write LDAPGroup Not allowed to end the Not allowed to delete the Reverts the local copy of share relationship iFolder from the server the iFolder to a normal folder Read Only LDAPGroup Not allowed end the Not allowed to delete the Reverts the local copy of share relationship iFolder from the server the iFolder to a normal folder Deleting an iFolder does not uninstall the iFolder client from your workstation 1 Ina file manager or iFolder browser locate the iFolder that you want to delete 2 Right click the iFolder then click Delete 8 18 What s Next For information about Web Access Server see the following Chapter 9 Using Web Access for Novell iFolder on page 107 106 Novell iFolder 3 8 Cross Platform User Guide Using Web Access for Novell iFolder The Web Access console for Novell iFolder provides an interface to allow users remote access to iFolders on the enterprise server Section 9 1 Logging In on page 107 Section 9 2 Creating a New iFolder on page 107 Section 9 3 Browsing and Managing iFolders on page 108 Section
155. th the Full Control Read Write or Read Only right Feature or Capability Participate in a shared iFolder owned by another user Novell iFolder 2 x Client Not as designed but it is possible if the iFolder s owner shares his or her username and password IMPORTANT Sharing a password is a security risk and is never recommended iFolder Client with a Novell iFolder 3 8 Enterprise Server Yes if the owner adds you as a member After the owner makes you a member of the iFolder you can view the shared iFolder listed on your iFolders window Use the iFolder Setup function to activate the iFolder on one or more computers where you want to participate Allows the owner of a shared No Yes iFolder to transfer ownership of a shared iFolder to another user Allows the iFolder owner to No Yes transfer ownership the iFolder to another user Maximum file size Software limits file size to 4 GB Below 4 GB the maximum file size depends on the server s and clients local file systems For example on Windows clients FAT32 limits file sizes to 4 GB On Linux EXT2 limits file sizes to 2 GB There are no software restrictions but the administrator can specify the maximum file size that users can synchronize as a system wide policy Below the administrative maximum the practical maximum file size depends on the server s and clients local file systems Restrict synchronization by No Yes w
156. that have been submitted by Administrators and iFolder users see the following Novell iFolder 3 8 Administration Guide Troubleshooting Tips For Novell iFolder 3 8 Frequently Asked Questions iFolder 3 Website http www ifolder com ifolder faq 10 1 Unable to run iFolder client on Vista 64 SP1 If you are unable to run the iFolder client on Vista 64 you must modify the version in manifest files found in VC90 CRT VC90 MFC and VC90 MFCLOC folders located at lt iFolderInstallLocation gt lib simias web bin You must change the version from 9 0 30729 1 to 9 0 21022 8 and run the client Troubleshooting 117 10 2 iFolder Linux Client Fails to Display All the iFolders on the Server In an iFolder client for Linux all the iFolders on the server are not displayed in the GUI if more than one iFolder exist on the server after you download the iFolders to your local machine In this case the first iFolder name in the alphabetically sorted list is not displayed under iFolders on Server list in the iFolder GUI There is no display issues if only a single iFolder exists on the server after downloading the iFolders The workaround for this issue is to logout from the current account and login again 10 3 iFolder Client Fails to Start Up If you are not able to run the iFolder client consider the following cause Multiple simias processes are running on the client When it fails to launch consider the following action 10
157. the iFolder Yes unavailable to other users stop sharing Assign iFolder Yes access rights for other users Read directories Yes and files in the iFolder Add modify or Yes delete directories and files in the iFolder Rename directories Yes and files in an iFolder Rename the Yes iFolder Revert an iFolder Yes do not participate on a local computer Decline Yes participating Delete the iFolder Yes and delete the iFolder and its files from the server make it a normal folder again and no longer share it with others Full Control Yes Yes except to the owner Yes except to the owner Yes Yes Yes No Yes No No Read Write No No No Yes No Yes No No No No Read Only No No No Yes No No No No No No 9 6 Changing the iFolder account password To change the password of your iFolder account follow the steps given below 1 Ensure that the Change Password check box is selected This check box is selected by default and the password change fields become editable only if this check box is selected 2 Specify your current password in the Current Password field 3 Specify the password that you want to set for the current iFolder account in the New Password field 4 Specify the new password again for confirmation in the Confirm New Password field Using Web Access for Novell iFolder 113 5 Click Save to save your ch
158. the iFolder you are creating You can enable secure channel for both regular and encrypted iFolders With this option selected iFolder allows you use a secure channel to synchronize between iFolder on the server and on the local machine 8 10 2 Accessing iFolder Properties from a File Manager 1 In the file manager navigate to the iFolder then select it 2 Right click the iFolder then click Folder gt Properties 8 10 3 Accessing iFolder Properties from the iFolder Browser 1 In the notification area right click the iFolder Services icon then click Folders to open the iFolder browser 2 In the list of iFolders select the iFolder then click iFolder gt Properties 8 11 Managing Passphrase for Encrypted iFolders An encrypted iFolder has a unique data encryption key that is auto generated during iFolder creation The key is encrypted by using a passphrase provided by the user and also by using the public key of the recovery agent The recovery agent is selected during the iFolder account creation process if the iFolder administrator has enabled the encryption policy on the server If the iFolder administrator has enabled encryption a dialog box is displayed during iFolder creation for you to enter your passphrase iFolder uses the passphrase to generate a unique encryption key to encrypt or decrypt the iFolder data on the iFolder server If you forget the passphrase you cannot access the iFolder data You must reset your passphrase
159. the owner of the iFolder option is disabled dimmed in the Access dialog box if the user s state is Invited User In this case exit the dialog box wait until the user s state changes from Invited User to iFolder User then repeat the preceding steps to transfer ownership 4 Click OK then click Close to close the iFolder Properties window 8 7 Viewing and Hiding Available iFolders You can decide which iFolders you want to download to each of your computers If iFolders that you have not downloaded are available to you on the server they are listed in the iFolder browser under the Server Name of the related account The Server Name is the administrator specified descriptive name of the server where you have an iFolder account Managing Your iFolders 89 To view the available iFolders in the iFolder browser click View and then select the View available iFolders option To hide the available iFolders in the iFolder browser deselect the View Available iFolders 8 8 Merging iFolders Merge helps you consolidate the iFolder data and minimize the data transfer between iFolder server and client You can merge the content in an iFolder on the server with the content on an existing local machine folder content Section 8 8 1 iFolder to Folder Merge on page 90 Section 8 8 2 Merging a Migrated 2 x iFolder with 3 8 iFolder on page 91 8 8 1 iFolder to Folder Merge You can merge an iFolder and a normal folder with the same n
160. the password in the Password field then click Forward 4 After the passphrase is reset successfully click Finish to close the wizard Resetting the passphrase when recovery agent is not Server_Default To reset the passphrase when the recovery agent selected is not Server_Default follow the steps given below 1 The Welcome page of the wizard displays information regarding the information you need to reset the passphrase Click Forward to display the Passphrase Recovery Mechanism page 2 There are three methods you can use within the wizard to reset your passphrase Managing Your iFolders 95 y Passphrase Recovery Wizard Select Passphrase Recovery Step Select an option to recover your passphrase have the secret file and its password have the new data file sent by the administrator have no secret or data file Using the secret file and its password The secret file and its password are used to reset the passphrase If you have maintained the secret file and its password you can use the wizard to specify the location of the secret file and provide its password To reset the paasphrase using the secret file see Using the Secret File to Reset the Passphrase on page 97 NOTE You obtain the secret file and its password from the iFolder administrator Using the new data file The new data file can also be used to reset the passphrase You can get the new data file from the administrator after perf
161. though automatic synchronization is enabled until you manually synchronize your iFolders for the first time After the first manual synchronization subsequent synchronizations will take place automatically as per the synchronization interval specified For more information on manual synchronization see Section 8 12 1 Synchronizing Files on Demand on page 100 Synchronize iFolders Every Specify the minimum interval to use for synchronizing iFolders on this computer under your current local login or logon identity Specify the value and units The default is 5 minutes if this option is enabled The minimum interval can be set to 5 seconds If you use the iFolder client with Novell iFolder 3 8 server the effective minimum synchronization interval is always the largest value of the following settings The system policy default of zero 0 unless there is a user policy set If a user policy is set the user policy overrides the system policy whether the user policy is larger or smaller in value The local machine policy or the setting on the client machine synchronizing with the server The iFolder collection policy 3 Click Close to close the iFolder Preferences dialog box 7 7 Configuring Local Firewall Settings for iFolder Traffic If you use a local firewall you must set your firewall to allow iFolder to choose a local dynamic port or configure a local static port for the iFolder client to communicate locally the same c
162. tically Upgrading to iFolder 3 8 client on Linux The automatic upgrade is possible only if you have root access rights because the process needs to install the RPM packages The root password is requested during the upgrade If you do not have root access rights the package is not installed automatically However the client packages are downloaded to a temporary location The Linux client is downloaded to tmp lt 32chardir gt Novell iFolder Migration And Upgrade 45 ifolder3 linux tar gz This enables you to upgrade it later because the location contains two install scripts that you can run manually Until you upgrade the client you cannot connect to the iFolder 3 8 domain with an iFolder 3 x client 1 From an iFolder 3 x client earlier than iFolder 3 8 try to connect to the iFolder server You are prompted to upgrade 2 Click Yes to automatically upgrade your iFolder 3 x client For iFolder 3 4 1 if you click No and attempt to connect the iFolder 3 4 1 client to iFolder 3 8 server it displays an error message as shown below o Client is Incompatible with the server Client version is incompatible with the server Please upgrade your client Ifthe problem persists please contact your network administrator NOTE An iFolder 3 x client other than iFolder 3 4 1 clients connects to iFolder 3 8 server even if you choose not to upgrade Although the 3 x client stays connected to the 3 8 server you cannot perform any of the iFolder
163. tion on page 130 Section B 3 3 Support for Macintosh on page 130 B 3 1 Merge The following change was made to this section Location Change Section 8 8 Merging Merging iFolders iFolders on page 90 Documentation Updates 129 B 3 2 Enhanced Conflict Resolution The following change was made to this section Location Change Section 8 13 1 The enhanced GUI for resolving file conflicts helps you determine which Resolving File Version version of the file you want to keep If you want to save the other version Conflicts on page 101 locally for later use use the Conflict bin B 3 3 Support for Macintosh Updates were made to the following sections Location Change Section 7 2 3 Macintosh on page 52 Features and install and uninstall instructions of iFolder 3 7 client for Section 7 11 3 Macintosh 7 i ection 3 Macintosh on page 73 Macintosh Section 5 2 3 Installing iFolder for Macintosh on page 38 Section 8 5 3 Macintosh on page 84 Section A 4 iFolder Client for Macintosh on page 124 B 4 September 2007 Updates were made to the following sections The changes are explained below Section B 4 1 Benefits of iFolder on page 130 Section B 4 2 Key Features of iFolder on page 131 Section B 4 3 Using iFolder with Novell iFolder 3 6 on page 131 Section B 4 4 What s New for iFolder 3 6 on page 131 Section B 4 5 No
164. tion 7 11 3 Macintosh on page 73 Added the location of the Simias config file for iFolder Macintosh client B 2 7 Guidelines for the Location and Use of iFolders The following changes were made to this section Location Change Macintosh on page 76 Added the default location of the metadata folder for iFolder client for Macintosh B 2 8 Understanding iFolder Icons The following changes were made to this section Documentation Updates 127 Location Change Table 8 1 Description of iFolder Icons on Added or updated icons and description for the page 78 following Warning iFolder Conflicts iFolder Errors B 2 9 Creating and Uploading an iFolder The following changes were made to this section Location Change Step 6 on page 81 Updated the screenshot to include the new option for secure sync Step 7 on page 82 Added details about the new option for secure sync Step 7 on page 83 Added details on the new GUI option for Secure Sync in the iFolder client for Windows Step 6 on page 85 Added details on the new GUI for Secure Sync option in the iFolder client for Macintosh B 2 10 Understanding iFolder Properties The following changes were made to this section Location Change Secure Sync on page 94 Added details about the new option for SSL communication B 2 11 Deleting an iFolder The following changes were made to this section Location Change Table 8 7 What to Expect When Added a new table to
165. to the General tab 2 Select Start iFolder When logging in to the Desktop then click Apply 3 Click OK to close the iFolders Preferences dialog box To disable iFolder from starting automatically when you log on to the desktop 1 Right click the iFolder Services icon then select Preferences to open the iFolder Preferences dialog box to the General tab 2 Deselect Start iFolder When logging in to the Desktop then click Apply 3 Click OK to close the iFolders Preferences dialog box Starting iFolder Manually 1 Login to the computer with the local Windows user identity you want to use when you create iFolders 2 IfiFolder does not start automatically on successful logon start iFolder by clicking Start gt Programs gt iFolder 3 then select the iFolder 3 Client application 7 2 3 Macintosh Starting iFolder Automatically on Login on page 52 Starting iFolder Manually on page 53 Starting iFolder Automatically on Login To enable iFolder to start automatically when you log in to your Macintosh computer add iFolder to the Startup Items 1 Start iFolder 2 From the dock right click the iFolder icon and select the option Open at Login or From the dock press the Ctrl key click the iFolder icon then select Open at Login To disable iFolder from starting automatically remove iFolder from the Startup Items 1 From the dock right click the iFolder icon and deselect Open at Login 52 Novell iFolder 3 8 Cross Platfor
166. to the username where you set up the iFolder account For those accounts where you desktop Available have enabled Remember My Password synchronization occurs in the only in windows background at the specified synchronization interval client Deselect this option to start iFolder manually Display Select this check box to receive a confirmation message each time you create confirmation an iFolder in addition to the normal visual cues such as the iFolder appearing dialog on in the list of iFolders successful creation of iFolder Deselect this check box to stop receiving the confirmation message Hide iFolder main Deselect this check box to display the iFolder window on startup window at startup Select this check box if you want the iFolder window to remain hidden on startup Display Select this check box if you want to display synchronization logs on startup synchronization logs Deselect this check box if you want to hide synchronization logs on startup Display Select this check box to display a pop up message in the notification area notifications for whenever a policy is violated policy violations Notify when Select this check box to display a pop up message in the notification area iFolders are whenever you receive a new invitation to share an iFolder shared To view a list of iFolders that are available for download on your current computer select Show Available iFolders in the iFolder browser whenever iFolder is running
167. ts dialog box and save the server version of the file This allows both versions of the file to exist in the iFolder with different filenames If you rename a file version within the Resolve Conflicts dialog box that version of the file overwrites the other and the content of the other file is destroyed 1 In the notification area right click the iFolder Services icon 3 then click iFolders to open the iFolder browser 2 Select the file in conflict P then click Resolve Conflicts to open the Resolve Conflicts dialog box Resolve Conflicts R This iFolder contains conflicts Name raj Location home Folder Conflict Type Name Rename Enter a new name and click Rename to resolve the conflict Name Em Rename Les 3 Confirm that it is a file name conflict and determine whether the content is the same or different 4 Click Rename and rename the file with a unique name in the iFolder iFolder synchronizes the file as a new file to the server and member computers 5 Close the Resolve Conflicts dialog box 102 Novell iFolder 3 8 Cross Platform User Guide 8 14 Moving an iFolder After you create an iFolder the path to the iFolder is static You cannot move an iFolder from its original location to another location on your local computer and have it remain an iFolder Moving the iFolder breaks the link between the synchronization database and the folder you converted to an iFolder To move an iFolder
168. user who plans to use the FAT32 drive for iFolders Replace smount with the directory name you want to use as the mount point For example if the username is j smith and the directory name is at32mntpt for a FAT32 drive or partition enter mkdir home jsmith fat32mntpt 3 Mount the FAT32 drive at the desired mount point At a command prompt enter mount t vfat dev hdal home username fsmount Replace dev hda1 with the device or partition name of the non Linux device Replace username with the username of the iFolder user Replace fsmount with the directory name you want to use as the mount point Continuing the example where the FAT32 file system vfat is on the hda4 device dev hda4 the username is jsmith and the mount point directory is home jsmith fat32mntpt enter mount t vfat dev hda4 home jsmith fat32mntpt 4 Edit the etc fstab file by adding the uid username parameter of the iFolder user on the line that defines the FAT32 mount point dev hdal home username fsmount vfat uid username Continuing the example modify etc fstab file by adding uid j smith to the mount point dev hda4 home jsmith fat32mntpt vfat uid jsmith 8 6 Sharing an iFolder You can share an iFolder with multiple users This section discusses the following tasks Section 8 6 1 Understanding User Access Rights on page 86 Section 8 6 2 Accessing the Sharing Tab on page 87 Section 8 6 3 Adding a User to an iFolder on
169. vell iFolder Migration and Upgrade on page 131 Section B 4 6 Installing the iFolder Client on page 132 Section B 4 7 Configuring an iFolder Account on page 132 Section B 4 8 Viewing and Modifying the iFolder Account Settings on page 132 Section B 4 9 Understanding iFolder Icons on page 132 Section B 4 10 Managing Passphrase for Encrypted iFolders on page 133 Section B 4 11 Using Novell iFolder 3 6 Web Access on page 133 B 4 1 Benefits of iFolder The following change was made to this section 130 Novell iFolder 3 8 Cross Platform User Guide Location Change Section 1 1 Benefits of Benefits of iFolder 3 6 iFolder on page 13 B 4 2 Key Features of iFolder Updates were made to the following sections The changes are explained below Location Change Section 1 4 Key Key features of iFolder 3 6 are listed under this section Features of iFolder on page 15 B 4 3 Using iFolder with Novell iFolder 3 6 Updates were made to the following sections The changes are explained below Location Change Section 3 1 Novell About Novell iFolder 3 6 Enterprise server and web server iFolder 3 8 on page 23 Section 3 2 Benefits of In addition to the Section 1 1 Benefits of iFolder on page 13 this section Using iFolder Services lists out the capabilities of iFolder client with the Novell iFolder 3 6 server on page 23 Section 3 3 Sharing Graphical representation and description
170. wing steps to create a new iFolder 1 Click the New iFolder link given in the Home page 2 In the new page that opens specify the following information Name Assign a name to the iFolder such as myfolder Using Web Access for Novell iFolder 107 IMPORTANT When you attempt to create an iFolder whose name exceeds the file limit supported by the iFolder server file system it throws an error message that reads The name of the iFolder is too long to be created Description A short description of the iFolder Type select the type of the iFolder that you want to create Encrypted Select this option to encrypt your iFolder and the files within it This option is not enabled until your Admin set your encryption policy to On Regular Select Sharable to share your iFolder with other iFolder accounts Shared iFolders cannot be encrypted and encrypted ones cannot be shared 3 Select the Recovery agent from the drop down list This option will not be available if your iFolder Administrator does not select Enable Recovery agent option while configuring the iFolder server Unless you have set your Recovery agent the encrypted data cannot be recovered in the unfortunate case that you lost the passphrase 4 When you are prompted to accept the certificate review the certificate information then click OK to set the passphrase successfully 5 Type the passphrase in the Enter Passphrase field 6 Click Create to complete the new iF
171. wners Contents About This Guide 11 1 Overview of iFolder 13 1 1 Benefits of iFolder i iben clans lade edaeee eel RERO ends ERE R3 iUe Eu gor asa 13 1 2 Component Overview ss e EE ra e E E E hr 14 1 2 1 The iFolder Client l annann 0000 ccc eee eee 14 1 2 2 iFolder Server 2 st iom dee oed fr Sd Uh RR AER eet E UNS et E 14 1 2 3 iFolder Web Access Console 0 00000 cee eet ses 14 1 3 FolderAcco nts i e EI eee iano eda Sele eed ve BC rade Yates 15 1 4 Key Features of iFolder osos egeee enu EDU ea M URP RE ERE RES 15 1 4 1 iFolder Shatnng cuc ee BIRD EL Ce Po ee ee OPE S REN DU Eee 15 1 4 2 iFolder Access Rights ocer sese e t erede Rex on e Pe pk og t es 16 1 4 3 LDAPGroup Support eiaa m e a e m E 17 1 4 4 SSSESUPDOM es aotem E ERE EM A NE Re e a ae es 17 1 4 5 Metge ule hee E Ta ee PRR ee bi a ld tuts 17 1 4 6 File Synchronization 2 er ace ee pener nerag em eer tierie e oe e t epeli 17 1 4 7 Enctyptlolia eter eser e a edt Pee Dec E EAA E E etg seg e pac E a 17 1 4 8 Migrations 2 3 asi Lok uud ELE e Ue La A ae se AS 18 1 4 9 Upgrades i 2i eden e tarte pee MR eee ee een at tte herren 18 1 410 Default Bolder oL LEEREN UE ae Gaal reat UMP IRA 18 1 4 11 Enhanced Web Access 0000 cece les 18 1 4 12 Synchronization Log u aAa e A a e a eee 18 tSr Whats Next nIebzni eibhertibvewderheac zgdeedeicahuod og ERE AS ok an legs ae 18 2 What s New 19 2 1 What s New for iFolder 3 8
172. x with 3 8 4 1 4 2 Client Features and Capabilities lle Web Access Features and Capabilities lee 5 Getting Started 5 1 5 2 5 3 5 4 5 5 6 1 6 2 Prerequisites and Guidelines 1 0 0 0 teen I 5 1 1 Hardware s euoide ss bein de PO ae ee ee eae ears Ged ee 5 1 2 Client Computers eeicqveniefereXteYewbe uexe ee Behe belies 5 1 3 MONO zer Avie Soca pred Bada eelhoue p Het ee Aie aked E Bees ead 5 1 4 Web Browser niii rae eee ee idee ord eat eas Bee ee eee eed es 5 1 5 Network Connection 0 0 ct tees 5 1 6 Ent rprise Server oi enu eur teh bo BOGE N a Bd pee en EATEN 5 1 7 Web Access Server scooter bbe da ayes i he Fu Reb be ceeded ne non a Installing the iFolder Client llle IRR 5 2 1 Installing iFolder for Linux sse RII 5 2 2 Installing iFolder for Windows 0 00000 eet III 5 2 3 Installing iFolder for Macintosh 0 0 cee BI Updating ikolder s 6 ene a eser nce pen RR Enc hence etc E QNS de Updating Morio for Linux eX onc eens eee Rer Bede nune What s Next iz sooner c n mr e e Per e Pole ebore Eu Rd M 6 Novell iFolder Migration And Upgrade Migrating from iFolder 2 x toiFolder 3 8 llsleeee eh 6 1 1 Understanding the Migration Process 0 00 eect eee 6 1 2 Migration Procedure esleei4l eb ee ees Dene OR ERR RR ERR RR Upgrading iFolder 3 x Clients llle RR III 6 2 1 Automatically Upgrading to iFol
173. y log in to the iFolder account whenever you log in to your computer 3 Click Reset Managing iFolder Accounts and Preferences 71 NOTE iFolder changes password directly in the LDAP server If the same LDAP server is a user management source for other applications then the new password will be applicable to those applications as well After you change your password the iFolder session will expire and you will be logged out You must then log in again to connect to iFolder services 7 10 Deleting an iFolder Account You can specify whether to remove an account only from the current computer or whether to also remove the iFolders you own from the server If you remove an iFolder account only from your computer The local iFolders for this account are reverted to normal folders Use a file manager to locate and delete the local copy of the data if it is not needed You can continue to access the iFolders from other computers with the iFolder client When the iFolder client is used with a Novell iFolder 3 8 enterprise server you can also access files from anywhere using the Web Access console If you remove your iFolder account from the server All ofthe iFolders you own are unshared The local copies of iFolders on member computers are reverted to normal folders Use a file manager to locate and delete the local copy of the data if it is not needed The iFolder and its contents are removed from the server You are
174. y the administrator option then click Forward 1 Passphrase Recovery Wizard Set new passphrase Folder Account iFolder 192 168 1 1 Location of new data file Z Is the above file encrypted One Time Password New Passphrase Confirm Passphrase 2 Inthe Location of new data file field specify the location of the new data file or click the Browse button to locate and select the new data file 3 Ifthe new data file that you receive from the administrator is encrypted select s the above file encrypted check box When you select this check box the One Time Password field is enabled 4 Inthe One Time Password field specify the password that is used by the administrator to encrypt the new data file Inthe New Passphrase field specify the new passphrase Inthe Confirm Passphrase field re enter the new passphrase Click Forward to reset the passphrase oO N QN tA Click Finish to close the wizard 98 Novell iFolder 3 8 Cross Platform User Guide Using an Exported File to Reset the Passphrase To reset the passphrase when you don t have the secret file or the new data file 1 Select J have no secret file or data file option then click Forward 1 Passphrase Recovery Wizard Obtain old data file iFolder Account iFolder 192 168 1 1 Recovery Agent Information Not Available Location to save old data file root iFolder 192 168 1 1 xml Browse

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