Additional Annexes for inspection authorities to the User Guide to
Contents
1. by unauthorised substances in the past 3 years e g polluted silt glass oil dioxins heavy metals or from when the cultivated earth has been chemically polluted by past cultivation or activities e g fruit tree cultivation dumping industrial site Mandatory removal of contamination glass shards plastic etc especially along public roads If in doubt analyse the soil 15 Thorn apple Datura stramontium must be removed from the parcel by 15 Parcel hand 16 No cultivation permitted within a range of at least 10 metres from GMC 16 Parcel potato trial fields 17 No cultivation permitted on parcels where GMC potatoes have been 17 Parcel grown in the last 4 years 18 Only use officially approved propagating material An official inspection 18 Variety certificate has to be available for each batch and an invoice or delivery note showing the scope and identity This does not apply if the buyer ensures there is approved base material When own propagation is carried out a proof of approval has to be available in accordance with national legislation 19 Cultivation of GMC varieties is not permitted 19 Crop 20 Follow fertilisation recommendations preferably using analysis figures to 20 Crop prevent pollution 21 Use only soil improvers with a product certificate or analysis report 21 Parcel which shows that the product satisfies the Fertilisers Act and is almost totally f2. Register identity of parcels batches during storage label floor plan of storage area code 5 Variety All the registrations of cultivation and storage audit reports and certificates required for the audit of the VVA Certificate must be kept for at least 3 years 6 Crop Do not add parts of batches that do not meet VVA Certificate criteria keep these separate 7 Variety Grower is responsible for and must oversee the loading of the correct parcel batch 8 Variety If a parcel batch is switched remove all the tubers from the warehousing ex warehousing equipment conveyor belts etc 9 Variety 10 Registration of batches supplied date buyer 10 Variety 11 Keeping purchase records and or invoices for seed potatoes crop protection agents fertilisers and biocides 11 Variety 12 Mandatory registration of accidents or mishaps send registration and notify the buyer in the event of fire accidents or detection of foreign bodies such as glass oil crop protection agents quarantined crops other harmful foreign bodies and or GMC including registration of what corrective measure s have been taken Immediate supply of information about the batch to buyer following a request to this effect Moreover in the event of detecting harmful or unfit products the accident mishap should be reported to the VWA Please see the VWA reporting indicator at www vwa nl
3. Growers are responsible for this On the basis of your administration you should be able after verbal contact to give information within 4 hours on the origin of a batch or part of a batch supplied and on any other parts of the original batch to whom supplied date quantity If a batch is sold as animal feed the accident mishap must also be reported to the Product Board Animal Feed PDV Foreign growers should report any accidents mishaps to the local competent authorities 12 Crop VAVI Page 12 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate Level of refusal 13 If work is outsourced to contractors or subcontractors grower must have 13 Crop a copy of this they must hold a certificate VKL VBL or be in possession of a food safety certificate for potatoes VVA or GLOBALGAP or have been audited by an inspection authority as part of the VVA audit If after the first physical company audit there are measures that have not fully been implemented and there is no long term risk to food safety then the potato grower may be given the opportunity to fully implement a measure that he has not previously fully implemented CULTIVATION Evaluation criteria for the VVA Certificate Level of refusal 14 Cultivation is only permitted on parcels that have not been contaminated 14 Parcel
4. audit must be scheduled to take place within 15 months of the certification date VAVI Page 3 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 ANNEX I Interpretation of the evaluation criteria for the VVA Certificate GENERAL REMARKS Evaluation criteria for the VVA Certificate amp Interpretation Interpretation 1 Complete the self assessment checklist annually prior to company 1 Administrative audit date and signature audit Must be present and fully completed during audit or inspection will be suspended Grower will be warned of this when inspection authority makes appointment to conduct an audit 2 Use properly maintained and clean machinery during cultivation 2 Visual harvesting transport storage and delivery This machinery should not inspection show any leaks and or loose glass elements If there is direct contact between machinery oil and the product then use food grade oil Check for breaks on mirrors windows and lights patches of oil under machinery lumps of grease and damage to conveyor belts Substances that are not part of the product worn components rubber grease oil glass may not be allowed to enter the harvested product 3 The use of machinery which in the growing season has been in contact 3 Undertaking by with GMC potatoes during harvesting transport storage and delivery is grower Visual not permit
5. batch is switched remove all the tubers from the 9 Visual warehousing ex warehousing equipment conveyor belts etc inspection Check whether equipment is clean and free of old tubers Undertaking by grower 10 Registration of batches supplied date buyer 10 Administrative Registration by keeping consignment notes or invoices both ex land audit and storage cells 11 Keeping purchase records and or invoices for seed potatoes crop 11 Administrative protection agents fertilisers and biocides audit Checking whether purchase chits and or invoices are present in VAVI Page 4 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate amp Interpretation Interpretation accounts Seed potatoes must be in grower s own name 12 Mandatory registration of accidents or mishaps send registration and 12 Visual notify the inspection buyer in the event of fire accidents or detection of foreign bodies such Registration of as accidents or glass oil crop protection agents quarantined crops other harmful mishaps foreign bodies and or GMC including registration of what corrective measure s have been taken Immediate supply of information about the batch to buyer following a request to this effect Moreover in the event of detecting harmful or unfit products the accident mishap should be reported to the VWA Please see the VWA reporting
6. cultivation permitted on parcels where GMC potatoes have been grown in the last 4 years Idem see 2 17 Undertaking by grower 18 Only use officially approved propagating material An official inspection certificate has to be available for each batch and an invoice or delivery note showing the scope and identity This does not apply if the buyer ensures there is approved base material When own propagation is carried out a proof of approval has to be available in accordance with national legislation Check NAK labels official labels on foreign seed potatoes proof of purchase 18 Seed potato certificate 19 Cultivation of GMC varieties is not permitted Check variety 19 Seed potato certificate 20 Follow fertilisation recommendations preferably using analysis figures to 20 Analysis figures prevent pollution composting Compare results of analysis and recommendations with the registration strategy or with the composting plan or substantiated verbal composting strategy cultivation and show actions taken cultivation registration registration 21 Use only soil improvers with a product certificate or analysis report 21 Product which shows that the product satisfies the Fertilisers Act and is almost certificate for totally free of contamination by glass Green and biodegradable waste soil improvers compost has to be certified in accordance with Keurcompos
7. facilities must be in a good state of repair no broken planks 41 Visual insulation material etc inspection No splintered wood planed planks not obligatory no loose materials Repairable in including from room above storage space ceiling of undamaged growing season asbestos tiles is permitted must be replaced only by recognised firm and not during storage of potatoes 42 Storage facilities must be clearly separated from machinery 42 Visual storage workplace inspection Check for clear physical separation unless soiling of walls and floor is prevented e g covering with plastic or tarpaulin for adjuvant intact packaging is also sufficient 43 Pets and other animals may not come into contact with settle on the 43 Visual product in the storage facilities inspection No evidence of animals and or faeces on product 44 Prevent the faeces of pets and other animals and birds from coming into 44 Visual contact with product e g by applying mesh or netting to intake and outlet inspection flaps Undertaking by Wire mesh over intake and outlet flaps if no mesh always close flaps grower when no ventilation taking place 45 No storage in storage facilities boxes where GMC potatoes have been 45 Undertaking by stored during the same growing season grower 46 Never store crop protection agents or fertilisers in the storage facilities 46 Visual Check that crop protection agents are in cupboard only and cleaned inspection
8. packaging is never in storage area 47 Waste e g packaging materials remains and hazardous substances 47 Visual should be stored in such a way as to prevent contamination of the inspection product 48 Preventing pests and pet animals and birds excrements and nests on 48 Visual product in storage space by sheltering adequately e g close off access inspection no birds above parties no pet animals in products by installing nets in front of entry and exit hatches etc Place humane trap boxes for pests in safe places if necessary When using pesticides take the possible built up resistance to these products in the area into account Prevent contact of the product with pesticides Check presence of traps outside Loose mouse or rat poison must only be used outside storage area and may not be able to enter the product The use of cats to destroy vermin only permitted outside storage area Check which products must be used and whether resistance has been built up in the area 49 Administer in accordance with statutory dosage regulations instructions 49 Check and other guidelines on the sprout inhibitor agent label In relation to the registration use of shoot inhibitors the technical person responsible grower and or sampling of cultivation supervisors has to be able to demonstrate his competence tubers by means of for example a spraying licence and substantiate the use VAVI Page 9 of 16 01 03 2014 User
9. withdrawn Report of audit data The inspection authority must submit the audit data in Dutch to the buyers in accordance with the report file format on www vavi nl The inspection agency is obliged to ensure that the growers database is available digitally Notifying growers of changes The inspection authority is obliged to notify any changes in the VVA certificate e g following annual reviews to all growers including the interpretation of the evaluation criteria Changes to the inspection authority The inspection authority must notify any changes it has made regarding its own data e g address details names of contacts to VAVI The updated details for the inspection authorities can be found on www vavi nl Residue analysis Leaf samples for residue analysis must be taken from the middle of the parcel The results of residue analyses must be known to the buyer before delivery Sustainability You as a grower now also can participate in the voluntary sustainability module VVAK in the context of the VVA certificate The Agriculture certification of the productship agriculture has developed the VVAK module Duurzaam Akkerbouw Bedrijf DAB It is proposed to Min EZ and with this plan agriculture durably complies with sustainable Cultivation Agricultural enterprises can obtain the sustainability certificate if an independent certifying authority establishes that the enterprise meets all the criteria Each agricultural e
10. 1 x per week 27 Check Check updated registration registration 28 The technical supervisor grower and or cultivation supervisors for crop 28 Administrative protection and fertilisation must be able to demonstrate his competence audit sprayer e g by licence a sprayer licence and to substantiate the use of crop protection agents e g by a sprayer licence A sprayer licence for the Netherlands is mandatory Where it is not mandatory technical supervisor must show evidence of the necessary experience Demonstrable training instruction received and or experience curriculum vitae of cultivation supervisor if he is technical supervisor 29 Store crop protection agents in accordance with national and local 29 Visual legislation inspection of Visual inspection of storage facility storage facility 30 Use correctly adjusted clean and properly functioning sprayer Follow 30 Test certificate the statutory inspection intervals test certificate present In countries visual without mandatory inspection annual calibration must be carried out inspection date recorded sprayer licence Valid test certificate or sticker sprayer licence available visual check where clean Date registration calibration in self assessment checklist applicable 31 Maximum dosage and the number of applications in line with user 31 Administrative instructions must not be exceeded audit check Check registration compare with DLV guide
11. Additional Annexes for inspection authorities to the User Guide to the food safety certificate for the potato processing industry VVA Certificate 2014 2015 cultivation and storage season User Guide to the VVA Certificate Additional annexes Version 12 Introduction An additional annex has been compiled to assist the implementation of the User Guide to the VVA Certificate by the inspection authorities to ensure that the evaluation criteria are clearly interpreted See Annex I There are various levels at which a potato grower can be refused the VVA Certificate Annex II indicates for each of the evaluation criteria at which level parcel variety crop a potato grower can be refused a certificate if he fails to implement a measure satisfactorily During an initial physical audit of the premises for example the grower may be given the opportunity to fully implement a measure he has not fully implemented This can also be done by producing written evidence to this effect within a deadline agreed with the inspection authority Where possible administrative errors should be rectified on the spot with the grower showing documentary evidence to the inspector A specific physical audit must subsequently be carried out on 10 of these growers in order to check that the measures have now been implemented If it appears that the measure in question has still not been implemented then the VVA Certificate will immediately be
12. Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate amp Interpretation Interpretation of shoot inhibitors by means of for example a spraying licence A spraying licence in the Netherlands is compulsory if not compulsory the technically responsible person has to demonstrate his experience Check registration compare with DLV guide as 31 or recent list in country where audit is taking place or check on label if necessary 50 Keep up to date records of sprout inhibitors used 50 Check Check updated registration registration 51 Try to maintain optimum climate control maintain correct water 51 Visual temperature in air humidifiers inspection No rotting or decomposition odours otherwise register as mishap 52 Only use correctly adjusted properly installed and well maintained 52 Visual heating equipment do not place on or over product inspection 53 Only use fuels that are suitable for drying heating products 53 Visual inspection 54 Ensure presence of a protective plate shatterproof lamps or a protective 54 Visual sheath where potatoes are being processed or stored inspection Visual check ask for report if in doubt that lamps are shatterproof during storage 55 Use of mercury and or glass thermometer in or above the potatoes is 55 Visual prohibited inspection Visual check no damaged thermom
13. aintained cooling equipment only with cover plate over product 57 Variety STEK test certificate VAVI Page 15 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 EX WAREHOUSING DELIVERY Evaluation criteria for the VVA Certificate Level of refusal 58 Deploy sufficient capacity to weed out foreign substances green tubers during delivery 58 Variety 59 Strictly comply with safety periods waiting times when using chemicals 59 Variety In the event of transport under own management clean vehicle after transporting the following A animal feed inputs sweep out soil stones clean with water high pressure artificial fertiliser clean with water packaged products sweep out dry stackable poultry and horse manure clean and disinfect wet fertiliser clean disinfect and release after external checks carried out by an ISO 17020 certified inspection authority nmo 60 Crop 61 In the event of transport by third parties at grower s request Transporter must hold a GMP B4 1 transport certificate and must be able to show that he meets the necessary requirements copy of certificate 61 Crop VAVI Page 16 of 16 01 03 2014
14. and disinfect F wet fertiliser clean disinfect and release after external checks carried out by an ISO 17020 certified inspection authority 61 In the event of transport by third parties at grower s request Transporter 61 Administrative must hold a GMP B4 1 transport certificate and must be able to show that audit he meets the necessary requirements copy of certificate Demonstrably accredited via copy of GMP B4 1 certificate or www pdv nl except for transport at buyer s request VAVI Page 11 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 ANNEX II Level of refusal GENERAL REMARKS Evaluation criteria for the VVA Certificate Level of refusal Complete self assessment checklist annually prior to company audit date and signature 1 Crop Use properly maintained and clean machinery during cultivation harvesting transport storage and delivery This machinery should not show any leaks and or loose glass elements If there is direct contact between machinery oil and the product then use food grade oil 2 Crop The use of machinery which in the growing season has been in contact with GMC potatoes during harvesting transport storage and delivery is not permitted 3 Crop Clear registration of the identity of the parcel register the location of the parcel Clearly indicate which parcels qualify for a VVA Certificate 4 Parcel
15. ce and to substantiate the use of crop protection agents e g by a sprayer licence A sprayer licence for the Netherlands is mandatory Where it is not mandatory technical supervisor must show evidence of the necessary experience 28 Crop 29 Store crop protection agents in accordance with national and local legislation 29 Crop 30 Use correctly adjusted clean and properly functioning sprayer Follow the statutory inspection intervals test certificate present In countries without mandatory inspection annual calibration must be carried out date recorded 30 Crop 31 Maximum dosage and the number of applications in line with user instructions must not be exceeded 31 Parcel 32 Only use statutorily approved agents When using crop protectors that still are in the testing phase the approval of the customer is required for their use 32 Crop 33 Comply with the safety periods 33 Parcel 34 Keep up to date records of crop protection agents used including notifying harvesting date in connection with waiting times reason for use name of user and type of treatment 1 x week 34 Parcel 35 Hunting prohibited if there is a risk of shot entering product 35 Parcel 36 Only use good quality rainwater sprayer water If in doubt surface water sewage overflow consult analysis report 36 Crop HARVESTING WAREHOUSING Evaluation cr
16. eter glass permitted Glass during storage thermometers should preferably be covered with plastic tape so that if they are broken no glass can enter product 56 No direct daylight in storage facilities above product 56 Visual inspection during storage 57 Well maintained cooling equipment only with cover plate over product 57 Visual STEK inspection test certificate Applicable with mechanical cooling equipment Visual check STEK logbook test certificate to hand VAVI Page 10 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 EX WAREHOUSING DELIVERY Evaluation criteria for the VVA Certificate amp Interpretation Interpretation 58 Deploy sufficient capacity to weed out foreign substances green tubers 58 Visual during delivery inspection Undertaking by grower or check during loading Undertaking by grower 59 Strictly comply with safety periods waiting times when using chemicals 59 Administrative Check for first possible delivery date Safety period set down in audit registration 60 In the event of transport under own management clean vehicle after 60 Visual transporting the following inspection Undertaking by A animal feed inputs sweep out grower B soil stones clean with water high pressure C artificial fertiliser clean with water D packaged products sweep out E dry stackable poultry and horse manure clean
17. for relevant year and or registration other recent list in country where check is taking place if necessary check on label Low dosage system can be applied 32 Only use statutorily approved agents When using crop protectors that 32 Check still are in the testing phase the approval of the customer is required for registration their use sampling of Check registration with CTB list for relevant year and or other recent list tubers and or in country where check is being carried out Check agreement with crop customer 33 Comply with safety periods 33 Check Check registration with CTB data for relevant year and or other recent registration list in country where check is being carried out and date of first harvest sampling of tubers and or crop 34 Keep up to date records of crop protection agents used including 34 Check notifying harvesting date in connection with waiting times reason for registration use name of user and type of treatment 1 x per week Check updated registration Reason for use fungicides herbicides insecticides Type of treatment full field back spray etc 35 Hunting prohibited if there is a risk of shot entering product 35 Undertaking by Ask how hunting is organised lease basis Undertaking by grower grower 36 Only use good quality rainwater sprayer water If in doubt consult 36 Undertaking by analysis report grower Ask how quality of rainwater is maintained Analysis re
18. indicator at www vwa nl Growers are responsible for this On the basis of your administration you should be able after verbal contact to give information within 4 hours on the origin of a batch or part of a batch supplied and on any other parts of the original batch to whom supplied date quantity If a batch is sold as animal feed the accident mishap must also be reported to the Product Board Animal Feed PDV Foreign growers should report any accidents mishaps to the local competent authorities Check registration of accidents and mishaps and ascertain what is understood by them 13 If work is outsourced to contractors or subcontractors grower must have 13 Administrative a copy of this they must audit or audit of hold acertificate VKL VBL or contractor bein possession of a food safety certificate for potatoes VVA or GLOBALGAP or have been audited by an inspection authority as part of the VVA audit Ask whether contractors are being used check available certificates www vkl nl or copy of certificate or else audit contractor If after the first physical company audit there are measures that have not fully been implemented and there is no long term risk to food safety then the potato grower may be given the opportunity to fully implement a measure that he has not previously fully implemented CULTIVATION Evaluation criteria for the VVA Certificate amp Interpre
19. iteria for the VVA Certificate Level of refusal 37 Mandatory sailcloth over trailer and warehousing equipment if rain is 37 Crop expected Sailcloths present or dry warehousing Grower can undertake not to warehouse crop if rain is expected 38 No foreign bodies in means of transport use clean trailers boxes etc 38 Crop Check for clean trailers and crates 39 No broken transport storage facilities boxes etc 39 Crop Check for damaged or splintered wood No broken boxes permitted VAVI Page 14 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 STORAGE WAREHOUSING Evaluation criteria for the VVA Certificate amp Interpretation Level of refusal 40 Storage only in clean storage facilities year round clean storage facilities 40 Variety free of contamination 41 Storage facilities must be in a good state of repair no broken planks 41 Variety insulation material etc 42 Storage facilities must be clearly separated from machinery 42 Variety storage workplace 43 Pets and other animals may not come into contact with settle on the 43 Variety product in the storage facilities 44 Prevent the faeces of pets and other animals and birds from coming into 44 Variety contact with product e g by applying mesh or netting to intake and outlet flaps 45 No
20. nterprise in the Netherlands can participate The sustainability plan enables agriculture and processing and sales channels to concretise and demonstrate sustainability The instruction includes requirements re biomass for energy purposes directive for Renewable Energy RED as well as for employment flora and fauna soil management local economy energy crop protection agents water etc the Min EZ has announced in 2012 that certification is a possible testing method for the green requirements of the future Common Agricultural policy VAVI Page 2 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 The sustainability requirements are included on a case by case basis in the self assessment lists manual Sustainable Agricultural enterprise You can find these in the last 12 pages of the Manual VVAK via the link www Productschapakkerbouw nl teelt In the growers manual VVAK a separate table is included on pag 12 23 and 14 which indicates which sustainability requirements a grower must meet Certification details During the audit of the premises the inspection authorities should agree with the grower in which name s the certificate is to be issued so that several VVA certificates do not need to be written for the same address The certificate is valid for 1 year The period of validity should be mentioned on the certificate This expiry date should be communicated to the buyer The next company
21. port visual inspection VAVI Page 7 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 HARVESTING WAREHOUSING Evaluation criteria for the VVA Certificate amp Interpretation Interpretation 37 Mandatory sailcloth over trailer and warehousing equipment if rain is 37 Visual expected inspection Sailcloths present or dry warehousing Grower can undertake not to Undertaking by warehouse crop if rain is expected grower 38 No foreign bodies in means of transport use clean trailers boxes etc 38 Visual Check for clean trailers and boxes inspection during harvest 39 No broken transport storage facilities boxes etc 39 Visual Check for damaged or splintered wood No broken boxes permitted inspection during harvest and storage VAVI Page 8 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 STORAGE WAREHOUSING Evaluation criteria for the VVA Certificate amp Interpretation Interpretation 40 Storage only in clean storage facilities year round clean storage facilities 40 Visual free of contamination inspection Visual check Storage of materials in unused storage space is permitted only if there is no risk of contamination under no circumstances fertilisers biologically degradable packaging or machinery with oil or chemical leaks 41 Storage
22. ree of contamination by glass Green and biodegradable waste compost has to be certified in accordance with Keurcompost Certified Compost the quality mark pertaining to the sector unless the above analytical covers up to 1 000 tonnes of fresh compost and compliance with the glass standard Acceptable glass content no more than 0 2 m m on dry material with a minimum particle size of 2mm anda maximum particle size of 20 mm 22 Do not use sewage sludge for organic fertiliser 22 Parcel 23 Store fertilisers in accordance with national and local legislation 23 Crop Store fertilisers away from crop protection agents 24 Crop 25 Only use statutorily approved fertilisers 25 Crop 26 Use correctly adjusted clean and properly functioning spreader 26 Crop Calibration audit of function settings and distribution must be carried VAVI Page 13 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate Level of refusal out annually with the date of the audit recorded calibration can be performed by the grower himself or by an external contractor 27 Keep up to date records at least 1 x week 27 Parcel 28 The technical supervisor grower and or cultivation supervisors for crop protection and fertilisation must be able to demonstrate his competence e g by a sprayer licen
23. storage in storage facilities boxes where GMC potatoes have been 45 Crop stored during the same growing season 46 Never store crop protection agents or fertilisers in the storage facilities 46 Crop 47 Waste e g packaging materials remains and hazardous substances 47 Crop should be stored in such a way as to prevent contamination of the product 48 Mandatory steps to combat vermin e g boxes or traps in and around 48 Variety the storage facilities When using pesticides take the possible built up resistance to these products in the area into account 49 Administer in accordance with statutory dosage regulations instructions 49 Variety and other guidelines on the sprout inhibitor agent label 50 Keep up to date records of sprout inhibitors used 50 Variety 51 Try to maintain optimum climate control maintain correct water 51 Variety temperature in air humidifiers 52 Only use correctly adjusted properly installed and well maintained 52 Variety heating equipment do not place on or over product 53 Only use fuels that are suitable for drying heating products 53 Variety 54 Ensure presence of a protective plate shatterproof lamps or a protective 54 Variety sheath where potatoes are being processed or stored 55 Use of mercury and or glass thermometer in or above the potatoes is 55 Variety prohibited 56 No direct daylight in storage facilities above product 56 Variety 57 Well m
24. t Certified check on Compost the quality mark pertaining to the sector unless the above parcel analytical covers up to 1 000 tonnes of fresh compost and compliance Certificate with the glass standard Acceptable glass content no more than 0 2 Compost m m on dry material with a minimum particle size of 2mm anda maximum particle size of 20 mm 22 Do not use sewage sludge for organic fertiliser 22 Undertaking by grower 23 Store fertilisers in accordance with national and local legislation 23 Visual Visual inspection of storage inspection of storage 24 Store fertilisers away from crop protection agents 24 Visual Visual inspection of storage inspection of storage 25 Only use statutorily approved fertilisers 25 Check registration sampling soil and or crop 26 Use correctly adjusted clean and properly functioning spreader 26 Visual Calibration audit of function settings and distribution must be carried inspection of out annually with the date of the audit recorded calibration can be machinery VAVI Page 6 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate amp Interpretation Interpretation performed by the grower himself or by an external contractor Crop check Date of registration in self assessment checklist 27 Keep up to date records at least
25. tation Interpretation 14 Cultivation is only permitted on parcels that have not been contaminated 14 Undertaking by by grower unauthorised substances in the past 3 years e g polluted silt glass oil dioxins heavy metals or from when the cultivated earth has been chemically polluted by past cultivation or activities e g fruit tree cultivation dumping industrial site Mandatory removal of contamination glass shards plastic etc especially along public roads If in doubt analyse the soil Ask about the historical risks of the parcel non agricultural uses to which VAVI Page 5 of 16 01 03 2014 User Guide to the VVA Certificate Additional annexes Version 12 Evaluation criteria for the VVA Certificate amp Interpretation Interpretation it has been put trial fields with GMCs or unauthorised crop protection agents How are the risks of the parcel s location being dealt with waste from adjacent bicycle paths roads industrial estates 15 Thorn apple Datura stramontium must be removed from the parcel by hand See illustration 15 Undertaking by grower 16 No cultivation permitted within a range of at least 10 metres from GMC potato trial fields Trial fields are generally known All the GMC trial fields from 1998 to the present in NL D Fr and or B are known to the inspection authority and are registered on a list 16 Undertaking by grower 17 No
26. ted inspection 4 Clear registration of the identity of the parcel register the location of the 4 Visual parcel Clearly indicate which parcels qualify for a VVA Certificate inspection Check how the location of the parcel is registered e g sketch showing the variety and surface area name of parcel or code and whether this corresponds with the registration of the composting and crop protection agents If more than one variety is being grown the separation of the varieties must be visually discernible 5 Register the identity of parcels batches during storage label floor plan 5 Visual of the storage space code inspection 6 All the registrations of cultivation and storage audit reports and 6 Administrative certificates required for the audit of the VVA Certificate must be kept for audit at least 3 years Administrative audit This is not retrospectively applicable during the first inspection but registrations going back at least 3 months must be available at that time 7 Do not add parts of batches that do not meet VVA Certificate criteria 7 Visual keep these separate inspection Clear division between the batches that do and do not meet VVA criteria 8 Grower is responsible for and must oversee the loading of the correct 8 Visual parcel batch inspection Undertaking by grower check of loading declaration sign off for clean Undertaking by trailer if possible grower 9 If a parcel
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