USER's MANUAL for Smart Access Web v1.1
Contents
1. 34 5 12 FEATUE 12 MAINTAINING USERS ACCESS LOCKERS none nn nen enn ences 38 5 13 FEATURE 13 UPDATING EVENTS DESCRIPTION 2 2 22 eiaa ie ai 42 5 14 FEATURE 14 VIEWING LOG 44 5 15 FEATURE 15 VIEWING STATUS OF LOCKERS 46 5 16 FEATURE 16 VIEWING EXPORTING REPORTS 51 5 17 FEATURE 17 SETTING SCHEDULE FOR IMPORTING AUTOMATICALLY 53 5 18 FEATURE 18 VIEWING EDITING SCHEDULE FOR IMPORTING AUTOMATICALLY 55 5 19 FEATURE 19 CREATING MANUAL IMPORT enn nnnncnnnnencnnncnnnnenncnnnnnns 57 7 0 ee 58 User s Manual for Smart Access Web Page 2 GENERAL INFORMATION 1 1 INTRODUCTION Vecos Europe B V is a leading European company in security amp efficiency solutions with its own hardware firmware and software development The company started in 1988 and is located in Eindhoven Products are developed in several categories with systems for Track amp Trace Access Control Locker Management Waste Management Board computers Terminals Smart Access is a trade mark name of Vecos Europe B V which is a complete Locker Management System There are three application2. found lockers Figure 5 15 4 Status of lockers web page show found lockers User s Manual for Smart Access Web Page 47 On the figure 5 15 4 you can see the list of found lockers which was detected at NEWTOUCH terminal and Action on locker s area is not enabling because you have to select a locker We could try to check the status of Locker 007 by click on it Admin Super Admin A Language English V CH C O S Version 1 1 Copyright CH VECOS SIGN OUT a vecos e e amp LMSTouchScreen Locker_001 BLMSTouchScreen geep To NEW TOUCH locker 004 Locker_006 Pe CI Continue Updating Locker _009 Locker_010 Locker 011 Locker 012 Locker 013 Locker 014 e Locker 015 Action on locker s area ILocker_016 found lockers list Figure 5 15 5 Status of lockers web page show found lockers You can see that Action on locker s area is enabling with fields s Label Locker 007 is the description of selected locker Textbox From is locker number of selected locker it is read only Textbox To is to which locker number you need to open lockers to Button Previous is used for opening previous locker compared to current selected locker s Button Next is used for opening next locker compare to current selected locker s Button Open is used for opening current selected locker Checkbox Continue Updatin
3. Version 1 1 Companies Search terms Keyword Copyright c VECOS De pa rtments Vecos ESP 252 el LMSTouch ereen ES Locker Mailbox All Locker s Assigned P Information Terminal Locker Remove Valid Date DD MM YYYY Start Date End Date Figure 5 12 2 Users Access Lockers web page interface User s Manual for Smart Access Web Page 38 For the first look you could recognize the left part which looks similar with the interface of Users at the feature 11 Maintaining Users We can describe the figure 5 12 2 again to remind you about 4 arrows which show you Companies companies which was added at feature 4 Maintaining companies these company names and locations will be combined together to add in the list box Departments By changing selected company in which all departments belong to will be updated Type of search terms you can choose either v All By selecting this the keyword textbox will be unable to fill in because after pressing Search button all users in the system will be shown v First name First name of user v Last name Last name of user v Student number student number or employee number v Badge number badge number of student or employee Keyword if you do not select option All in the Type of search terms above you will be able to fill in a keyword which is related to sea
4. Remove button become enable for you to perform it you can try to press on this button Vecos ESP 252 Lil LMSTouchScreen ES User Userl Testing S4EE33F4 Locker O Mailbox Last Name Iv i Jeer Search JI Search Locker s Assigned LMSTouchScreen sen Il 3 Records 2 Page 1 1 Locker_009 lLocker_ 002 Last Name FirstName _ BadgeNr_ View er 1 Testing 84EES3F4 View User2 Testing 24F930F4 gn Terminal Locker Removed Successfully Valid Date DD MM YYYY Locker_015 Start Date 1 1 2007 pene rs End Date 27 07 2007 Locker_005 Locker OOlg Figure 5 12 7 Users Access Lockers web page removing assigned locker The Locker 001 is now removed out the Locker s Assigned list and it is added at the bottom of Free static Lockers list as described on figure 5 12 7 Valid Date format DD MM YYYY Valid date contains Start Date and End_Date of the user these information was set at Users page at Feature 12 Maintaining Users Access Lockers but here there is also another possibility for you to update Start_Date and Eng Date for the user by changing values and pressing Update button User s Manual for Smart Access Web Page 41 5 13 FEATURE 13 UPDATING EVENTS DESCRIPTION If you still remember about approving high priority logs which are occurred on the home page at the feature 1 you would think about how to set the priority of those event
5. SIGN OUT SYSTEM b Admin Joesy joesy ADMINS Go to Companies Full name Joesy Miane joesy DEPARTMENTS Password essee LOCKERS Language English Admin rights User Level Companies 7 Vecos ESP 252 Department zj Vecos ESP 252 LMSTouchScreen ESP 252 Add New Cance Figure 5 4 1 How you go to Companies page Click on the Companies at the sub menu you will see Companies page like figure 5 3 1 gt e Admin Super Admin Viel Version 1 1 Copyright c VECOS SIGN OUT Company Vecos _ Description Vecos Location ESP 252 Mifare Sector g Mifare Read Key Figure 5 4 2 Companies page interface User s Manual for Smart Access Web Page 15 For instance at the moment the system only has one company which is Vecos and information about Vecos will be shown Description company name or company description Location location of this company Mifare Sector Sector number if Mifare card is used O Use serial number else the sector Mifare Read Key If sector is used this contains the readkey As we mentioned above there is only Super Admin Level who has the right to work with 4 buttons Add New to add new company Cancel to cancel your Add New button action and return to display company information Save to save your edition or add new comp
6. Information Terminal LMSTouchScreen Locker Locker Di Remove User s Manual for Smart Access Web Page 40 Figure 5 12 5 Users Access Locker web page Selecting a free static locker Information continued you can see on the figure 5 12 5 terminal is filled with LMSTouchScreen which is the value of selected terminal at terminals list and locker is Locker 001 which is the value of selected locker at lockers list In addition Add button becomes enable for you if you want to assign the Locker 001 locker for the useri user you can press to add it SIGN QUL J Vecos ESP 252 __ wl LmSTouchScreen ES User Userl Testing 84EE33F4 Locker O Mailbox Last Name v User Locker s Assigned LMSTouchScreen bd Sieg ia Locker_009 Locker_002 BESCH Locker _001 Locker _003 Last Name FirstName _ Badge wg View Locker_004 User Testing 84EE33F4 Locker_006 B Locker 007 User Testing 24F930F4 Information lLocker_008 lt gt Terminal LMSTouchScreen Locker_009 Locker _ Locker_001 Locker_010 Locker_011 l Locker_012 Figure 5 12 6 Users Access Lockers web page assigning locker The Locker 001 locker is now added to the Locker s assigned list as described on the figure 5 12 6 Then how about remove Locker 001 locker out of Locker s Assigned list You can do that by selecting on Locker 001 locker at the Locker s Assigned list and the
7. v Department level who has the lower level than Super Admin level that he she cannot maintain companies administrators configuration events and importing for the system User s Manual for Smart Access Web Page 13 v Terminal level who has the lower level than administrators at department level that he she cannot maintain departments for the system v User level who has the lower level than administrators at terminal level that he she cannot maintain terminals of the system v Visit level who has the lowest level that he she can only visit the Smart Access web pages Companies will declare in which companies you have the rights to access Departments will declare in which departments of companies above you have the right to access There are 4 buttons in which only Super Admin Level that has the right to work with Add New to add new admin Cancel to cancel your Add New button action and return to display admin information Save to save your edition or add new administrator information Delete to remove selected administrator at the List box User s Manual for Smart Access Web Page 14 5 4 FEATURE 4 MAINTAINING COMPANIES In this section there is only super admin level that can add new company or update and delete company for the system And this is the way you go to there hemm N Admin Super Admin ue Version 1 1 ee SECHTIIV amp elliaency Innovations Copyright c VECOS
8. Figure 5 10 1 How you go to Lockers webpage And then Lockers webpage will be shown like in the figure 5 10 2 Admin Super Admin Wa Version 1 1 Copyright c VECOS Company Department Terminal Description Door offset Detect Stapel 7 State Free wl Open Delay Open Time Badge Number Door Type Allocated Date Time Last Opened Date Time Dynamic locker Figure 5 10 2 Lockers webpage User s Manual for Smart Access Web Page 29 For the first view you do not see anything but if you select companies on the tree view at the top you will see something like this a ee ee ee Admin Super Admin KE Version 1 1 Gee a r PTC EY OVAT I Copyright c VECOS SS SIGN OUT a Vecos a LMSTouchScreen Company amp LMSTouchScreen Department L NEW TOUCH Terminal Description Door offset Detect State lt lt State Free Lv Open Delay Open Time Badge Number Door Type Allocated Date Time Last Opened Date Time Dynamic locker 7 Figure 5 10 3 Lockers webpage show the treeview For example in company Vecos there is department LMSTouchscreen which contains two terminals LMSTouchscreen amp NewTouch with different icons l Terminals with red cycle means off line e L Terminals with yellow cycle means on line If we click on a node of terminals for exam
9. SS Version 1 1 Go to View Schedules Copyright c VECOS SIGN OUT SET SCHEDULES MANUAL IMPORTS Companies 7 vecos ESP 252 Departments 7 vecos ESP 252 LMSTouchScreen ESP 252 Terminals zj msrouchScreen LMSTouchScreen LMSTouchScreen NEW TOUCH Description Testing schedule Start Times 24 00 1 00 2 00 4 00 Format OmnicMs Update Voornaam Achternaam Mifare Status Sector 15 x Fie Wecos fs 1 pool oesy lmportServer Horizon Vecos csv Schedule New Import has been scheduled successfully Figure 5 18 1 How you go to View Schedules web page Click on View Schedules submenu your View schedules web page will be shown as figure 5 18 2 Admin Super Admin Language English V Q S Version 1 1 Copyright c VECOS SIGN OUT ET schedule 24 00 1 00 2 00 4 00 EDIT Testing 12 00 EDIT First Import 00 00 EDIT Figure 5 18 2 View Schedules web page interface You can find Testing schedule import on the figure 5 18 2 which is at the top one Because it has not been used to import to the server therefore there is no information about status Last import Status and Log User s Manual for Smart Access Web Page 55 There are two options for you Delete to remove your import schedule EDIT to edit your import We can try Edit option with Testing schedule import by pressing on the EDIT link at the same line then you will go to Edi
10. one node of a tree view which is company level and you see that it is Vecos If you click on it you can go to further levels such as department then terminal We could try it by a click on Vecos node CiVecos a amp LMSTouchScreen L amp LMSTouchScreen BNEW TOUCH farVecos LMSTouchScreen Figure 5 15 3 Status of lockers web page Go to children nodes And you can see on the figure 5 15 2 the department level will show all departments belong to company for example LMSTouchScreen department belongs to Vecos company Then if you click on LMSTouchScreen department node all terminals will be shown such as LMSTouchScreen and NEWTOUCH terminals As we already described the different icons between terminals like on the figure 5 15 2 the meaning is l Terminals with red cycle means off line e L Terminals with yellow cycle means on line CG Selected terminal We could try to see the status of lockers of online NEWTOUCH terminal by click on NEWTOUCH node ten N Admin Super Admin Wa Language English V e C O S Version 1 1 Copyright c VECOS g e G eil PET QUT gt vecos a LMSTouchScreen Locker_001 F Locker_002 ETAO Peen GINEW TOUCH Locker _004 Locker _005 Locker _006 Locker _007 op Continue Updating Locker_008 L g Locker_009 Locker_010 Locker_011 Locker_012 Locker_013 Locker_014 i pip Action on locker s Locker_016
11. xxxxxxxx OmniCMS Update Voornaam Achternaam xxxxx Status Sector 15 File You click on Browse button to get your file location Ze a Og OE ON v v We make an example like figure 5 17 3 and if it is successful you can see there will be an inform message New Import has been scheduled successfully Admin Super Admin Ke Version 1 1 Copyright c VECOS SIGN OUT Companies vecos ESP 252 Departments 7 Vecos ESP 252 LMSTouchScreen ESP 252 Terminals 1 msTouchScreen LMSTouchScreen LMSTouchScreen NEW TOUCH Description Testing schedule Start Times 24 00 1 00 2 00 4 00 Format omniCMs Update Voornaam Achternaam Mifare Status Sector 15 g a File ecos fs1 pool Joesy ImportServer Horizon_Vecos csv Schedule New Import has been scheduled successfully Figure 5 17 3 Set Schedules web page Set a schedule There would be a question how can you view and edit imports which have been scheduled Let us go to next feature Viewing Editing schedule for importing automatically User s Manual for Smart Access Web Page 54 5 18 FEATURE 18 VIEWING EDITING SCHEDULE FOR IMPORTING AUTOMATICALLY From feature 17 we have scheduled a successful import which has description Testing schedule like on the figure 5 17 3 This part will answer the question at the end of feature 17 Firstly we have to know how to reach there by following figure 5 18 1 Language English V C Q
12. you go to Set Schedules web page Click on Set Schedules on the submenu Set Schedules web page will be shown Admin Super Admin e vecos Version 1 1 Copyright c VECOS ees security amp efficiency innovations SIGN OUT Companies M vecos ESP 252 Departments Terminals Description Start Times Format Voornaam Achternaam Pasnummer Update Pasnummer EN File Browse Figure 5 17 2 Set Schedules web page interface User s Manual for Smart Access Web Page 53 First for you to understand the meaning of all fields these are descriptions Companies Select which company companies your data will be imported to Departments Select which department departments your data will be imported to Terminals Select which terminal terminals your data will be imported to Description Description of your schedule Start Times Different times on when import will be started Format there are 5 types of format file which you must choose a suitable one with your file Voornaam Achternaam Pasnummer Update pasnummer Voornaam Achternaam Pasnummer Voornaam Achternaam Pasnummer Kastnummer Voornaam Achternaam Pasnummer Kastnummer Poort1 Achternaam Tussenvoegsels Voornaam Pasnummer kastnummer Poort1 SLB Update PasNr LeerLingNr VoorNaam Tussenvoegsels Achternaam Kas any KastNr OmniCMS Update Voornaam Achternaam Mifare Status
13. 3F4 25 07 2007 14 53 10 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 25 07 2007 14 53 06 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 25 07 2007 09 50 28 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 25 07 2007 09 49 42 F3 is pressed to open a door inbetween Locker_008 0 User1 Testing 84EE33F4 25 07 2007 09 49 31 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 24 07 2007 16 36 45 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 24 07 2007 16 12 10 F3 is pressed to open a door inbetween Locker_007 0 User Testing 84EE33F4 24 07 2007 16 12 07 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 24 07 2007 15 51 40 F3 is pressed to open a door inbetween Locker_016 0 24 07 2007 15 51 37 F3 is pressed to open a door inbetween Locker_014 0 24 07 2007 15 51 33 F3 is pressed to open a door inbetween Locker_016 0 24 07 2007 15 51 29 F3 is pressed to open a door inbetween Locker_014 0 Figure 5 15 1 How you go to Status of lockers web page And click on the Status at the menu Status web page will be shown _vecos LSIGN OUT Admin Super Admin Language English Version 1 1 Copyright c VECOS Figure 5 15 2 Status of lockers web page User s Manual for Smart Access Web Page 46 For example on the figure 5 15 2 there is only
14. 6 MAINTAINING TERMINALS As far as you have followed how to maintain administrators companies and departments the layout was design almost the same in such as an easy way but this part is going to be more complex Following the figure 5 6 1 below you will be lead to terminal page Admin Super Admin E Ve SE vecos lt Copyright CH VECOS SYSTEM k Department LMS ADMINS 52 Desom COMPANTes Location DEPARTMENTS E TERMINALS Company Vil OCKERS maT ALARM SCHEMEs Figure 5 6 1 How you go to Terminals page Then the Terminals web page will be shown nm mont sr SE CCESS LOG REPORTs CONTIGURATION INP EEA Terminat LMSTouchScreen Vecos ESP 252 CES VOO EME Touch seen L n vacios ESP 252 Department LMS TouchSe teat Terminal Profie LAS TouchSereen_ Profile P Acdress i9 0 0 0 IP Port 1001 Status Ofira Rey 1 mode Yos cl Rebry 2 mode H Yaa BRE H Versen Door descripbon Locker Fest Alone Do 4 Last Akne Door 512 Error Count io Fest Abereate Doors 4 Last Akermate Door 512 Door offset Needed doors E Detected doors fy Door number length 3 Door comm emroj aunt Figure 5 6 2 Terminals page interface User s Manual for Smart Access Web Page 19 For instance these are information about LMSTouchscreen terminal it is quite a lot but you should not be dizzy about it We are goin
15. 6233F4 5 Admin Vecos A46233F4 start Date Useri Testing 84EE33F4 View 1 1 2007 DD MM YYYY End Date 4 4 2008 DD MM YYYY User2 Testing 24F930F4 Retries Max L General Max L Company Max L Department Max L Terminal g C Block M Master Companies gvecos ESP 252 Department yecos LMSTouchScreen ESP 252 Terminals rj msTouchScreen LMSTouchScreen LMSTouchScreen NEW TOUCH ed fe Figure 5 11 4 Users web page Show user information details And here there are descriptions for all the fields Last name The last name of user First name The first name of user Student Nr This is whether student number of employee number Badge Nr Badge number of user Start Date amp End Date in format DD MM YYYY to declare the valid date of user on the system Retries Count wrong requests If it is three the badge of user will be blocked Max L General Maximum amount of lockers user can have in the whole system where the user has the right to Max L Company Maximum amount of lockers user can have in one Company User s Manual for Smart Access Web Page 36 Max L Department Maximum amount of lockers user can have in one department Max L Terminal Maximum amount of lockers user can have in one terminal Block if this is checked the badge number of user will be blocked otherwise it is not Master if this is checked user will become master of selected companies otherwise user is
16. ADMINS COMPANIes End Date 01 01 2008 TERMINALS b A go to Max Companies 2 LOCKERS y Max Terminals 9999 Configuration Max Doors 9999 Max Users 9999 Import Export Server License Payment II License Nr wei Click here to check new updates about SMART ACCESS version from VECOS Europe B V cheek new updates Figure 5 2 1 Configuration page interface Here you could update your configuration such as End Date Max Terminals Max Doors Max Users Import Export Server License payment and License Nr After you click on the Update button the system will only work to update your configuration if your license number is correct These are descriptions Company name the licensed company name Contract Nr the contract number of Smart Access with Vecos End date the expiry date of application Max Companies Maximum number of companies allowed in your system Max Terminals Maximum number of terminals allowed in your system Max Users Maximum number of administrators in your system Max Doors Maximum number of doors allowed in your system Import Export Server Whether your license allows you to import export data to the server License Payment Whether payment is made or not License Nr Your license number of Smart Access with Vecos Up to date if you cannot add more companies terminals web users and doors lockers that mean your license is limited with a specific amount the
17. Blocked locker is blocked User s Manual for Smart Access Web Page 32 Open Delay how many seconds delay before opening the door Open Time how many seconds the door can be opened Badge number if a locker is set to dynamic and it is allocated to a user this badge is the badge number of the user Door Type 1 1 vaks 2 2 vaks information only Allocated date time Date time the locker was the first time allocated Last opened date time Date time the locker was lasted opened Dynamic locker v Checked locker is dynamic if locker is free it could be allocated to a user v Not checked locker is static it is used to assign for a static user With super admin level department admin level and terminal admin level they can view and work on 3 buttons Cancel to cancel your changes and return to previous values of a selected locker Save to save your changes Save all if you change at either one or three fields with your 512 lockers will also be updated the same value s User s Manual for Smart Access Web Page 33 5 11 FEATURE 11 MAINTAINING USERS This paragraph helps you to manage all the users who use lockers of the Smart Access system of whether your company or school You can follow the figure 5 10 5 to go to Users web page Admin Super Admin Language English Version 1 1 Copyright c VECOS ai amp Vecos a LMSTouchScreen ALMSTouchScreen NEW TOUCH Go to Use
18. Master Scan ze E XS Figure 5 9 2 The interface of Alarm Scheme webpage On the left side the list box shows alarm schemes which were created before Following there are descriptions about the text boxes Description description of this Alarm Scheme Company in which company this Alarm Scheme is used for Alarm On v Log Alarm will be added in the log records v Relay Relay an alarm Alarm Duration v Repeat Until master scan Relay the alarm until master scan badge at the terminal then alarm will be stopped v During Alarm Event Relay the alarm until the alarm state is gone v Time in seconds Alarm will be activated during 2 255 There is only Super Admin level that is able to view and work with 4 buttons Add New to add new alarm scheme Cancel to cancel your Add New button action and return to display alarm scheme information Save to save your edition or add new alarm scheme Delete to remove selected alarm scheme at the List box User s Manual for Smart Access Web Page 28 5 10 FEATURE 10 MAINTAINING LOCKERS This part is quite interesting because you are able to view lockers which belong to terminals in your system Firstly let follow the figure 5 10 1 to go to Lockers webpage Admin Super Admin Gd Version 1 1 Copyright c VECOS SIGN OUT SYSTEM Alarm Scheme ADMINs Description To COMPANIes a DEPARTMENTS ERMINALS pi
19. Time 0 Dynamic locker w Dynamic locker _ Cancel Cancel Figure 5 10 5 Lockers webpage comparison between Connection 15 amp 16 The figure 5 10 5 contains two screenshots which was captured by selecting Connection_015 and Connection_016 Let s focus on the arrows which are used to compare different values between them Because the detect state of the connection_O15 is closed means locker was found and state of the locker is closed at this moment and connection_016 is never found so connection_015 has an extra number 16 which is equal the locker off set of Connection_015 plus the door off set of NEW TOUCH terminal and the description Locker_016 will be filled in automatically In addition there are descriptions for the rest values of the text boxes Company In which company a selected locker is belong to Department In which department a selected locker is belong to Terminal In which terminal a selected locker is belong to Description if a locker is detected and found this description will be filled automatically by the terminal Door offset The offset in the terminal from 03511 Detect state v Closed locker was detected and found but it is closed v Open locker at open state v Never found locker has been detected but it has not been found v Not Detected locker has never been detected State v Free locker is free to allocate for a user v Allocated locker is already allocated for a user v
20. Time event hooker Duration FullName BadgeNumber Select Top Records 250 25 07 2007 17 14 35 F3 is pressed to open a door inbetween Locker _012 0 User2 Testing 24F930F4 25 07 2007 17 14 33 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 25 07 2007 14 53 10 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 25 07 2007 14 53 06 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 25 07 2007 09 50 28 F3 is pressed to open a door inbetween Locker_007 0 Useri Testing 84EE33F4 25 07 2007 09 49 42 F3 is pressed to open a door inbetween Locker_008 0 User1 Testing 84EE33F4 25 07 2007 09 49 31 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 24 07 2007 16 36 45 F3 is pressed to open a door inbetween Locker_007 0 User1 Testing 84EE33F4 24 07 2007 16 12 10 F3 is pressed to open a door inbetween Locker_007 0 Useri Testing 84EE33F4 24 07 2007 16 12 07 F3 is pressed to open a door inbetween Locker_012 0 User2 Testing 24F930F4 24 07 2007 15 51 40 F3 is pressed to open a door inbetween Locker_016 0 24 07 2007 15 51 37 F3 is pressed to open a door inbetween Locker_014 0 24 07 2007 15 51 33 F3 is pressed to open a door inbetween Locker_016 0 24 07 2007 15 51 29 F3 is pressed to open a door inbetween Locker_014 0 24 07 2007 15 47 39 F3 is pressed to open a door inbetween Locker_014 0 IANA 10 A7 20 E ie nraccard ta nnan a danr inhahwvaan Lecker NIA N Figur
21. USER s Web Server v 1 1 MANUAL SMART ACCESS Author Nguyen Xuan Huy Joesy Date 26 September 2007 VECOS Version 1 1 EUROPE B V Reviewer Carlo van den Heuvel USER s MANUAL TABLE OF CONTENTS GENERAL INFORMATION 2 2 2ncneoneenenennenennnnennennnnnnennnnenensnnenenccnennnscnsenenennenenannennes 3 1 1 INTRODUCTION 3 1 2 APPLICATION OVERVIEW nnneneneenneeneennnnennennnenvenmeennennenenvenenennennnennennnnennennneeneenneennenn 3 1 3 PURPOSE OF THE MANUALE 4 1 4 HOW TO USE THE MANUAL 4 1 5 RELATED DOCUMENTS 4 1 6 POINTS OF CONTACT enn nnn nnn nnn erenn nnn nnn nnn 4 2 APPLICATION SUMMARY EEN 5 2 1 SYSTEM CONFIGURATION 5 2 2 USER ACCESS LEVELS 5 3 INSTALLATION GUIDE 0 0 s eenencnnenennenennennnnnnennnneneensnnenensonennnncnsenensnnenenannennes 6 A GETTING STARTED 0c nssenecncnsenenncnennncnnenenennennnncnsen
22. a a LMSTouchScreen Locker_001 From Locker_002 z BLMSTouchScreen mg To 40 NEW TOUCH Locker 004 Locker 005 Next Locker 006 Opening process Locker_007 Open 7 Lachen 008 Open Continue Updating Locker _009 Open Locker_010 Open Locker_011 Locker_012 Locker_013 Locker_014 Locker_015 Locker_016 Figure 5 15 7 Status of lockers web page statuses of lockers are changed User s Manual for Smart Access Web Page 49 On the figure 5 15 7 statuses of lockers 7 gt 10 are changed to be opening If they are physically closed their descriptions will be changed without Open like figure 5 15 8 Admin Super Admin ws Version 1 1 Oes SOC a Hent innovation Copyright c VECOS SIGN OUT a hVvecos Locker 007 a amp LMSTouchScreen Frami L L amp LMSTouchScreen een To 40 Opening process Continue Updating Figure 5 15 8 Status of lockers web page statuses of lockers are changed You could try out with Previous and Next buttons User s Manual for Smart Access Web Page 50 5 16 FEATURE 16 VIEWING EXPORTING REPORTS At the moment writing this document our Smart Access website only supports one kind of report to customers which is Users Access Lockers report It helps you to know which lockers are being assigned to whom at which department in which company Firstly we will show you how to get there by following the fi
23. age is English There is a blue row which contains menu and Sign Out button At the center of the page this information will show you the end date of using this web server and also how many companies terminals doors and admin users you have added You can click on Sign Out button to log out to the login page User s Manual for Smart Access Web Page 8 5 FUNCTIONALITIES We would like to describe all functionalities of the web server and then we will give description and guidance for each of them Feature number Feature description 1 Approving high priority logs 2 Updating configuration 3 Maintaining administrators 4 Maintaining companies 5 Maintaining departments 6 Maintaining terminals 7 Maintaining terminal profiles 8 Maintaining terminal text 9 Maintaining alarm schemes 10 Maintaining lockers 11 Maintaining users 12 Maintaining users access lockers 13 Updating events description 14 Viewing Log 15 Viewing status of lockers 16 Viewing Exporting Reports 17 Setting schedule for importing automatically 18 Viewing Editing schedule for importing automatically 19 Creating manual import Following we will give you a small description of every feature and guide you where you can go to the features and how to tackle them in a benefit way User s Manual for Smart Access Web Page 9 5 1 FEATURE 1 APPROVING HIGH PRIORITY LOGs Whenever you are on the web server if you get the message a
24. an change after logon for security User name admin Password admin You can click on the Login button to go inside the web server or click on to view your configuration SMART ACCESS VECOS EUROPE B V User Name admin Password TILT Update License GI Company Name Vecos Contract Number 19101985 End Date 01 01 2008 Max Companies 2 Max Terminals 9999 Max Doors 5999 Max Users 3999 Import Server License Payment F License Nr EE eee Figure 4 1 1 Login panel and Update License panel If your license expires you can update your configuration such as End Date License Payment Import Server and License Nr by pressing on Update button User s Manual for Smart Access Web Page 7 4 2 THE FIRST LOOK We know that you have spent a lot of time and effort to complete all steps to install the web server and now it is the time to show you the homepage of Smart Access website like figure 4 2 1 below EEE Admin Super Admin WS Language English V C C O S Version 1 1 Copyright c VECOS eer security amp elliciency innoval SIGN OUT License For Vecos End Date 01 01 2008 Companies 1 2 Terminals 0 9999 Doors 0 9999 Admin Users 1 9999 Figure 4 2 1 Homepage user interface As you can see on the figure 4 2 1 this is the homepage user interface At the top left you can see that name of admin is Super Admin and current web langu
25. any information Delete to remove selected company at the List box User s Manual for Smart Access Web Page 16 5 5 FEATURE 5 MAINTAINING DEPARTMENTS To go to maintain departments of companies in the system you can follow the figure 5 3 1 below Admin Super Admin We Kees vecos lt verson 11 Copynght c VECOS RE i sai SIGH OUT IN SYSTEM SAET teven as es Go to departments Figure 5 5 1 How you go to Department page Then department s web page will be appeared vecos lt Copyright c VECOS PS BIS Department LMSTouchScreen ESP 252 Description LMSTouchScreen Locaia ESP 252 Company Vecos ESP 252 el Figure 5 5 2 Department page interface User s Manual for Smart Access Web Page 17 For instance Vecos has department LMSTouchscreen ESP 252 which will be displayed Description description of this department Location location of this department Company in which company this department is in To be able to view 4 buttons and work on them you must be a super admin level or department admin level Add New to add new department Cancel to cancel your Add New button action and return to display department information Save to save your edition or add new department information Delete to remove selected department at the List box User s Manual for Smart Access Web Page 18 5 6 FEATURE
26. chScreen Profke vecos ESP 252 Desernpton LMSTouchScreen Profile Company Vecos ESP 252 Terminal Text Set Uns Touch Scmen Text Alarm Scheme TouchSereanAlarm fine Mode Allowed Dont gee out Lecker Reader Type Touch XPE Keyboard Type Monal Reader Hv STE Door Alcan Hode Mired Agban after max Block Address Abocated time i Temporary Open Mode Day Test Mode off Max Akestee Treig 0 65535 Max Open Time seconds 26 Message after max ABCA osla ra blocked Es Free Lockers atihh mmi op on Check user on Adocatior Delete Figure 5 8 2 Terminal Profiles page interface User s Manual for Smart Access Web Page 24 There is a lot of information about one terminal profile that you need to set Description Description of this terminal profile Company In which company this terminal profile is belong to Terminal Text Set which terminal text this terminal uses Alarm Scheme which alarm scheme this terminal uses Offline mode there are 3 modes v Not allowed to give out free lockers v Full standalone mode v Allowed to open lockers but don t give out new lockers Reader type which reader your terminal uses Keyboard type which keyboard your terminal uses either normal or metallic Reader there are four types of reader v Pincode v Direct 9600 v HW 758 v iCode 1 amp 2 Door Allocation Mode there are four types of allocation mode v Dynamic if it is free it can be give
27. cker 001 Records 2 Page d tackar pes First Name e Ni wie Locker_003 Leer Testing B4EE33F4 View jLocker_o04 oo nn Lecker_005 User Testing 24F930F4 Informa Iecker 006 Terminal Locker op Locker Locker_008 Locker_o09 Locker 010 Lecker 011 Locker_O12 Vaid Date DD MM YYYY jLocker_O13 Start Date 1 1 2007 Locker 014 Se LOCKOL_O15 End Date 27 07 2007 Locker _016 Update a free static locker s which could be used to assign for user Figure 5 12 4 Users Access Lockers web page Displaying user information details For the first time looking at the figure 5 12 3 it is a little hard for you to understand all the fields but with these clear explanations following could help you Locker s assigned to show all assigned lockers for user For example there is only Locker 009 which is assigned to User1 Information Information contains two fields which are Terminal field and locker field For example if you select locker 001 in free static lockers list these two fields will be filled in Vecos ESP 252 wl LMSTouchScreen ES w User Useri Testing 84EE33F4 Locker Mailbox Last Name v User Locker s Assigned Locker 004 Locker 001 E Z Page gt EE Locker 002 Last Name First Name View Locker 003 Locker 004 Locker 005 Locker 006 Locker 007 Locker 008 Locker 000 Locker 010 User Testing S4EE33F4 Testing 24F930F4
28. computer f you do not trust the source do not open or save this file What s the isk Figure 5 16 5 Users Access Lockers report web page Export to PDF file User s Manual for Smart Access Web Page 52 5 17 FEATURE 17 SETTING SCHEDULE FOR IMPORTING AUTOMATICALLY This part we will show how you can set schedule for importing your data file to the server then another component of Smart Access package which is called Communication Service will check your schedule and import data to the server automatically for you X Go to Set Schedules SIGN OUT Admin Super Admin Language English Version 1 1 Copyright c VECOS VIEW SCHEDULEs Select a format Le MANUAL IMPORTS i Find Next A Company Department User Locker Vecos LMSTouchScreen User Testing Locker 009 Vecos LMSTouchScreen User2 Testing Locker 012 Vecos LMSTouchScreen User Testing Locker 001 Vecos LMSTouchScreen User Testing Locker 005 Vecos LMSTouchScreen User Testing Locker 007 Vecos LMSTouchScreen User Testing Locker 008 Vecos LMSTouchScreen User Testing Locker 010 Vecos LMSTouchScreen User Testing Locker 009 Vecos LMSTouchScreen User2 Testing Locker 009 Vecos LMSTouchScreen User Testing Locker 012 Vecos LMSTouchScreen User Testing Locker 001 Vecos LMSTouchScreen User Testing Locker 005 Vecos LMSTouchScreen User Testing Locker 007 Vecos LMSTouchScreen User Testing Locker 008 m Figure 5 17 1 How
29. e 5 14 2 Log web page interface You can select 250 500 or 1000 records per page For giving you an idea about these logs we can explain the first log row User s Manual for Smart Access Web Page 44 DateTime eent LeckerNr Duration FullName BadgeNumber 25 07 2007 17 14 35 F3 is pressed to open a door inbetween Locker_012 0 User Testing 24F930F4 Figure 5 14 3 A row of log file The figure 5 14 3 describes user with last name User2 first name testing and badge number 24F930F4 pressed F3 button on the terminal to open the Locker 012 locker at 17 14 35 on 25 07 2007 User s Manual for Smart Access Web Page 45 5 15 FEATURE 15 VIEWING STATUS OF LOCKERS In this part you can view the status either close or open of attached lockers to specific terminals This feature is nice to be used for testing Smart Access to see whether our application is working correctly or not Well the first is to show you the way to go to status of lockers web page by following figure 5 15 1 vecos Admin Super Admin Language English Version 1 1 Copyright c VECOS Go to status of lockers SIGN OUT Select Top Records 250 DateTime PO EVENT shocker Duration FullName BadgeNumber 25 07 2007 17 14 35 F3 is pressed to open a door inbetween Locker 012 0 User2 Testing 24F930F4 25 07 2007 17 14 33 F3 is pressed to open a door inbetween Locker_007 0 Useri Testing 84EE3
30. e text Figure 5 7 1 How you go to Terminal Text page And the terminal text web page will be shown Admin Super Admin Core _ve CO s Copyright CH VECOS SIGN OUT Terminal Text LMSTouchScreen Text Description LMSTouchScreen Text Company Vecos ESP 252 Text 1 System Offline Text 2 SmartAccess v1 0 Text 3 F1 Uitgifte is Offline Text 4 F2 d Kast opheffen Text 5 F3 Kast even openen Text 6 Scan uw pas Text 7 F1 Vrije kast geven Text 8 Te openen vak Text 9 Geopend l Text 10 Geen beschikbare vakken Text 11 Geen v vak toegewezen Text 12 Vrij Add New Figure 5 7 2 Terminal Text page interface User s Manual for Smart Access Web Page 22 These are descriptions Description description of this text block Company in which company this text is belong to Text 1 Message if the terminal is offline and offline access is not allowed Text 2 Message on 1 line on the display version line Text 3 Message in offline mode for requesting a door F1 Text 4 Message to display for an open door request F2 Text 5 Message to display for a door open in between request F3 Text 6 Message to display for a request of a badge or pincode Text 7 Message if online mode for requesting a free door F1 Text 8 Message to display for a request of a door number Text 9 Message to display if a door is o
31. eb Page 25 With super admin level department admin level and terminal admin level they can view and work on 4 buttons Add New to add new terminal profile Cancel to cancel your Add New button action and return to display terminal profile information Save to save your edition or add new terminal profile information Delete to remove selected terminal profile at the List box User s Manual for Smart Access Web Page 26 5 9 FEATURE 9 MAINTAINING ALARM SCHEMES Alarm Schemes feature is used to set types of alarm for your terminals By following the figure 5 9 1 you will be able to go to Alarm Schemes webpage Admin Super Admin Language Engish TG Version 1 1 vecos S SGA OUT B SYSTEM rege License For Vecos ADMINS E ei End Date 00e Companies LU OO ___ TERMINALS gt TERMINALS Terminals 2 3995 OEKERS PROFILES Doors 49 9999 bel TEXT Admin Users 2 9999 Go to Alarm Schemes Figure 5 9 1 How you go to Alarm Schemes webpage After clicking on the Alarm schemes sub menu the webpage will be shown like the figure 5 9 2 User s Manual for Smart Access Web Page 27 Admin Super Admin w Language English V GE 0 S Version 1 1 Ce C ICH Oval Copyright c VECOS SIGN OUT TouchScreen Alarm Alarm Scheme TouchScreen Alarm Description TouchScreen Alarm Company Vecos ESP 252 Action On Log men 2 Amen Alarm Duration Repeat Until
32. ensnnenennsnennensnnenenscnennnnsnnen 7 A1 LOGGING ON 7 4 2 THE FIRST LOOK 8 He e TT 17 11nami aeee a 9 5 1 FEATURE 1 APPROVING HIGH PRIORITY LOGS 10 5 2 FEATURE 2 UPDATING CONFIGURATION 11 5 3 FEATURE 3 MAINTAINING ADMINISTRATORS 12 5 4 FEATURE 4 MAINTAINING COMPANIES 22 one enon nnn neces 15 5 5 FEATURE 5 MAINTAINING DEPARTMENTS oe enn nee nne eens 17 5 6 FEATURE 6 MAINTAINING TERMINALS 222 2 one neon nnn 19 5 7 FEATURE 7 MAINTAINING TERMINAL TENT neon asinina ences 22 5 8 FEATURE 8 MAINTAING TERMINAL PROFILES 22 2 222 2 o enn n enn 24 5 9 FEATURE 9 MAINTAINING ALARM SCHEMES neon nnn cence 27 5 10 FEATURE 10 MAINTAINING LOCKERS 29 5 11 FEATURE 11 MAINTAINING USERS
33. es and return to view mode that is the same with figure 5 13 2 v Cancel to cancel your edition and return to view mode that is the same with figure 5 13 2 Description is able for you to change it Need OK is also able to change it either value O Low priority or 1 High priority User s Manual for Smart Access Web Page 43 5 14 FEATURE 14 VIEWING LOG Well this is the easiest feature in this user manual that you can guide you By going to Viewing Log you can select Log at the menu L B Admin Super Admin Language English Version 1 1 Copyright c VECOS Go to Log i Gf CT EI vllt Velt IO Jh SEH OUT Event Nr Description Edit 1 F1 is pressed to request a free door 0 0 Edit 2 F2 is pressed to open and free if dynamic a door 0 0 Edit 3 F3 is pressed to open a door inbetween 0 0 Edit 4 Door is physically opened relay was active F2 F3 1 0 Edit 5 Door is physically opened that was not allowed 3 1 Edit 6 Door is physically opened after F1 so allocate it to the user 1 0 Edit 7 Locker was Closed again F1 F2 in fixed mode and F3 1 0 Edit 8 Locker was closed and freed F2 in dynamic mode 1 0 Figure 5 14 1 How you go to Log web page And then you will see the Log web page like on the figure 5 14 2 l Admin Super Admin Language English Version 1 1 Copyright c VECOS cos ell EI WI Velt IOT HS number of records to show Date
34. evisionHistory html and we also guide you how to implement new updates 3 While you are working with Smart Access website why will the web page be automatically redirected to Login page gt Because you have not reacted on the website for about 10 minutes and for a security issue you will be automatically logged out and redirected to the Login page 4 Why cannot you log in anymore at the Login page gt There could be several problems following v Database Connection Error text is shown below the Login button which means your connection to the database could not be established you have to check either your internet or database server There is also another case that you have not installed your Smart Access web server you would have to click on Install button to start installing database for the Smart Access website v Your license number has expired text is shown below the Login button which means your valid date has passed and you have to contact Vecos to extend it v Your license number is not correct text is shown below the Login button for this case first you have to refresh the Login page and try login again If the text Your license number is not correct is still appeared it means you have tried to change your license in an illegal way you may contact Vecos to solve this problem 1 User s Manual for Smart Access Web Page 58 5 Why cannot you vi
35. ew the report page gt You can try to follow these steps to solve your problem v First Use net start or go to sql configuration manager SSCM check whether sqlbrowser service is running if not start it v Secondly you still need to make sure SqlBrowser is active Go to SSCM click properties of Sqlbrowser service gt Advanced gt Active Yes or No if Sqlbrowser is running but is not active the service would not serve you correct pipe name and TCP port info on which your connection depends You still need to make sure SqlBrowser is active Go to Sql Server Configuration Manger click properties of Sqlbrowser service gt Advanced gt Active Yes or No if Sqlbrowser is running but is not active User s Manual for Smart Access Web Page 59
36. g is used for checking status of selected locker s up to date User s Manual for Smart Access Web Page 48 To give you a better feeling about these functionalities we can try to check on Continue Updating and click on Open button to see whether the locker is opened or not Off course if is not really opened physically at NEW TOUCH terminal there will be no changes on figure 5 15 5 otherwise the figure 5 15 5 will be changed like figure 5 15 6 Admin Super Admin Wed Version 1 1 Copyright c VECOS SIGN OUT 5 Vecos _Locker_007 LMSTouchScreen Locker_001 From Locker_002 LMSTouchScreen Locker 003 To GEETON Locker_004 Locker_005 Next Locker_006 Opening process Locker_007 Open 5 l Locker _008 Continue Updating Locker _009 Locker 010 Locker 011 GE status of Locker_007 Locker 014 i Locker_015 IS changed Locker_016 Figure 5 15 6 Status of lockers web page status of locker is changed You can see that the description of Locker 007 locker is changed to Locker 007 Open which means that Locker 007 Open is opening We can try to open multiple lockers by filling 10 at To textbox and click on Open button and don t forget to check on Continue updating if lockers from 8 gt 10 are really opened physically at the NEW TOUCH terminal their statuses will be changed SIGN OUT a Vecos l f Locker_007 a a
37. g to give you all descriptions and most of them are filled automatically as default values by the system Description the description of this terminal Company which company this terminal is belong to Department which department this terminal is belong to Terminal Profile which profile this terminal uses IP Address IP number of this terminal IP Port Port number of this terminal Status whether it is online or offline Allow Relay 1 mode v Yes At the administration area button Open Block 1 will appear v No At the administration area button Open Block 1 will not appear Allow Relay 2 mode v Yes At the administration area button Open Block 2 will appear v No At the administration area button Open Block 2 will not appear v AlarmScheme Controlled Alarm will be delayed for unexpected lockers opening until master bagde is scanned Version version of this firmware terminal Door Description prefix the door description for example Locker A First Allowed Door First allowed door number s Last Allowed Door Last allowed door number Error count count number communication errors First alternate Door first allowed alternate door number large small lockers selection is then used Last alternate Door last allowed alternate door number Door offset is used for display door number description Needed doors the number of doors that need to be there Detected doors the n
38. gure 5 16 1 below NS Go to Users Access Lockers Admin Super Admin Language English Version 1 1 Copyright c VECOS oe SIGN OUT ZE SIGN OUT J a amp LMSTouchScreen Locker_001 From b BLMSTOouchScreen Locker_002 To CINEW TOUCH ope L ocker_ Locker_005 Locker 006 gorg Continue Updating Locker_008 Locker _009 Locker _016 Figure 5 16 1 How you go to Users Access Lockers report web page Then you will be able to view this web page wogen hen Used for exporting VECOS Copynght CH VECOS TE i i 1 a i a Se eS meen ja i tai F Fi Find Bee Company Department Vecos LMS TouchScreen Vecos LMSTouchScreen Vecos LMSTouchScreen VecCos LMS TouchSereen Vecos LMS Touchscreen Vecos LMS Touchscreen VECS LMS TouchScreen Yecos LMS TouchSereen Vecos LMS TouchScreen Vecos LMS TouchScreen Vecos LMSTouchScreen Vecos LMHS TouchScreen Vecos LMS TouchScreen Vecos LMSTouchScreen Figure 5 16 2 Users Access Lockers report web page interface User s Manual for Smart Access Web Select a format wl Enn wel Locker E User Testing Locker DO User2 Testing Locker O12 Useri Testing Locker 001 Useri Testing Locker 005 Useri Testing Locker 007 User Testing Locker 008 Useri Testing Locker_010 Useri Testing Locker 009 User Testing Locker 009 User Testing Locker 012 Useri Testing Locker O01 User Testing Locker 0045 Useri Testing Locker OOF Useri Te
39. hScreen ESP department Firstname at Search term and at Keyword then click on Search button SHSM OUT User User Testing 24F930F4 vecos ESP 252 e E EE Last Mame Ea LMSTouchScreen ES EI ll Records 3 Page 1 1 Last Name First Name T Nr View First Name Student Mr Badge Mr Admin Vecos A47A62335F4 View Start Date 4 1 2007 DD MM YYY Y Useri Testing S4EES3F4 Whew End Date a z j gt 2T T DD MM W Y User2 Testing 24F930F4 Retries gt Max L General p Max L company 4 Max L Department g Max L Terminal g Black C Master Companies i vecos ESP 252 Department pA wecos LMSTouchScreen ESP 252 Terminals rj LmsTouchscreen LMSTouchScreen LMSTouchScreen NEWW TOUCH Ada nen Figure 5 11 3 Users web page Displaying users with search User s Manual for Smart Access Web Page 35 You can see in the figure 5 11 3 there are user records for example if we want to view the details of user with last name Admin we can click on button View of the first row and all information of admin user will be shown HOME STATUS USERS ACCESS LOG REPORTS CONFIGURATION IMPORT 227 Vecos ESP 252 __ wllLMSTouchScreen ES sl User Admin Vecos A46233F4 All Last Name Admin First Name Vecos Records 3 Page 1 1 Student Nr 07072007 Last Name First Name Badge Nr View Badge Nr A4
40. ime 0 0 Edit 16 Locker is being opened to exceed max open time 2 1 Edit 17 Connection has been lost 3 1 Figure 5 13 2 Events web page all events User s Manual for Smart Access Web Page 42 In the figure 5 13 2 there are 17 events Each event row has 5 columns which are Edit event number description priority O gt 3 is used for making reports and Need OK O No gt low priority 1 Yes gt high priority Log event has high priority which will be appeared on the home page otherwise it will be kept on the log file For example we can edit event number 1 by clicking on Edit on the same row with it TS EEN jeg ET WEE Fees ae RT Admin Super Admin L Language English Yy C O S Version 1 1 Copyright c VECOS SIGN OUT Description 1 is pressed to request a free door F2 is pressed to open and free if dynamic a door 0 0 F3 is pressed to open a door inbetween 0 Door is physically opened relay was active F2 F3 1 0 Door is physically opened that was not allowed 3 1 Door is physically opened after F1 so allocate it to the user Locker was Closed again F1 F2 in fixed mode and F3 1 0 Figure 5 13 3 Events web page editing event number 1 m aA et Sal DO UU B W NJ You can see that the row which contains event number 1 will be changed as described on the figure 5 13 3 Edit is now transformed to Update and Cancel v Update to update your chang
41. irst 16 lockers have description Connection_000 1 gt Connection_015 16 because this NEW TOUCH terminal set Door number length 3 that means the length of the number after Connection_ must be fixed to 3 the rest will be added with number of zeros before if it is set to 5 the description will be changed from Connection_00001 gt Connection_00511 The numbers from 1316 means these lockers have been detected and found at the NEW TOUCH terminal it is started from 1 because this NEW TOUCH terminal set Door Offset 1 if it is 100 these numbers will be changed from 101 gt 116 For a better feeling about this you can go back to take a look at the feature 6 Maintaining terminals Here by we will show you the reason Connection_015 has the number 16 behind but the Connection_016 does not have Let s see the figure 5 10 5 below User s Manual for Smart Access Web Page 31 Connection 015 16 Connection 016 Company Mecos Company Vecos lt Department W amp TouchScreen Department MSTouchScreen Terminal NEW TOUCH Terminal NEW TOUCH Description Locker_016 Description e Door offene OOO Door offset O 000 Detect State Ciosed ti Detect State NeverFound Open Delay g a Open Delay 9 Open Time aq Open Time ap o Badge Number 24F930F4 Badge Number Door Type 4 Door Type 4 Allocated Date Time Allocated Date Time Last Opened Date Time 24 07 2007 15 47 25 Last Opened Date
42. istrator Access Levels With the figure 2 2 1 you can see that the super administrator has following rights Installing the web server for the first time using Adding users for using the web server with specific rights which will be described at 5 3 Feature 3 Maintaining administrators Maintaining all information of the system on the web server 6 ted rights from admin User Web Server Figure 2 2 2 Normal Administrator Access Levels With the figure 2 2 2 the normal administrator can visit the web server and has limited rights which were assigned by the super administrator User s Manual for Smart Access Web Page 5 3 INSTALLATION GUIDE In order to interact with all functionalities of the web server you must complete setup the web server running on IIS and then you are able to view a login panel like figure 3 1 SMART ACCESS VECOS EUROPE B V User Name Password Update License Figure 3 1 Login page There is one remark that the text Database Connection Error does not appear below the Login button which means that you have installed your web server successfully otherwise you need to review the Installation User Manual to find why your web server is not ready User s Manual for Smart Access Web Page 6 4 GETTING STARTED 4 1 LOGGING ON After your web server has configured and installed successfully you are able to login with a default account which you c
43. lert Ge Aen on the top center of the webpage We means there is are new high priority log s that will be shown at Language English the center of the homepage as the figure 5 1 1 following SES VE LOS Copyright c VECOS gt New Event s Back to home for approving SIGN OU Admin Super Admin License For Vecos Go to End Date ae Companies 1 2 hompage Terminals 2 9999 Doors 49 9999 Admin Users 2 9999 19 07 2007 09 51 48 Locker_002 LMSTouchScreen Lost coil detection it was there before There are high priority logs which are required to be approved Figure 5 1 1 Log events are shown at the homepage The meaning of one row log ee ee a en oo At 09 51 48 19 July 2007 there is a high priority log which is needed to get approval at locker number 3 at LMSTouchScreen terminal with the detail log Lost coil detection it was there before After clicking on the OK button of every row log it will be hidden and where is it going to You can have this answer with feature 14 User s Manual for Smart Access Web Page 10 5 2 FEATURE 2 UPDATING CONFIGURATION This is an old story that we already mentioned at the login webpage you can update your configuration by a click on submenu like figure 5 2 1 below Lt Admin Super Admin hh Version 1 1 Copyright c VECOS Ben Ceri amp pli innnvatin SIGN OUT SYSTEM b EVENTS _ Company Name Vecos
44. mpanies rl vecos ESP 252 Departments Venos ESP 252 LMSTouchScreen ESP 252 Fen EE Go to manual Imports ElLMSTouchScreen NEW TOUCH Desonpton Testing schedule Start Times 24 00 1 00 2 00 4 00 Format OmriCMS Update voornaam Achternaam Mefare Status Sector 15 EN File Vecos tsl poot loes mportserverHorzon_Vecos csy Figure 5 19 1 How you go to Manual Imports web page And then you will be able to view Manuals Imports web page Admin Super Admin E Language English V CH C O S Version 1 1 Copyright c VECOS Companies F vecos ESP 252 Departments Terminals Format File LastName FirstName BadgeNr Student Nr Fle l Browse Figure 5 19 2 Manual Imports web page interface Like making automatically import schedule you also need to specify in which companies which departments and which terminals the data will be imported to But the data file must be in order LastName FirstName BadgeNr studentNr with format such as txt and csv User s Manual for Smart Access Web Page 57 6 FAQ 1 How can you contact to get support when we get problems with Smart Access applications gt You can either telephone to 31 0 40 3686030 or send us an email to Support vecos com 2 Where can you get new updates of Smart Access applications gt You can go to Smart Access website to check whether new updates at http support vecoseurope nl SmartAccess R
45. n to the users v Fixed fixed lockers are assigned to the users v Mixed lockers are either dynamic or fixed v Mailbox several users can be assigned to one locker Action after max allocated time it is either free locker or block locker Temporary open mode there are 4 types v No only allowed to open static lockers v Yes if allocation mode is dynamic mode users are allowed to get free lockers otherwise it is not allowed to get free lockers v Day if allocation mode is dynamic mode and free lockers differs with 00 00 dynamic lockers will be automatically free v Once If allocation mode is dynamic mode dynamic locker will be given and then after opening it will be free again Test mode there are 3 types v Off v Stress test v Show badge number and amount Max Allocation time it is used to combine with Action after max allocated time to free locker or block locker If it is set to 0 there will be nothing to do with Action after max allocated time Max Open Time in seconds to declare how long a locker is allowed to be open Message after max allocated time text to display if a locker is blocked after the Max Allocation Time has passed Free Locker At with format HH MM if not 00 00 dynamic lockers of the system will be freed automatically at this set time Check user on allocation this is used for checking whether a badge number is in the system or not User s Manual for Smart Access W
46. nt 7 Vecos ESP 252 LMSTouchScreen ESP 252 Figure 5 3 2 Admins page interface User s Manual for Smart Access Web Page 12 The top administrator will be selected automatically at the List box and all information which is related to this administrator will be shown such as Full name full name of the admin user User name login name of the admin user Password login password of the admin user Language for web pages At the moment this document is made there are two languages which are supported for the site in English amp Dutch Your web pages language will be changed up to this selection For example if you select Dutch language the text of all labels menu and buttons will be changed into Dutch like figure 5 3 3 Admin Super Admin Ww Language Dutch vV eC C O S Version 1 1 Copyright c VECOS LOGOUT Admin Super Admin admin Volledige naam Super Admin Login naam admin Wachtwoord lessee Taal Dutch sl Admin rechten Super Admin Level ze Bedrijven fa vecos ESP 252 Afdeling 7 Vecos ESP 252 LMSTouchScreen ESP 252 Wissen Figure 5 3 3 How you go to Admins page Admin rights there are 5 levels v Super Admin level after installing successfully the default admin with username admin amp password admin is a super admin level who has the highest permission with all rights in the system to do whatever he she wants on the Smart Access web
47. only normal user Companies In which companies user is belong to Department Departments belong to companies which was checked will be appeared Users will belong to checked departments Terminals Terminals belong to departments which was checked will be appeared User will belong to checked terminals With super admin level department admin level terminal admin level and user admin level they can view and work on 4 buttons following Add New to add new user information Cancel to cancel your add new action Save to save your changes or add new user information Delete to delete a selected user User s Manual for Smart Access Web Page 37 5 12 FEATUE 12 MAINTAINING USERS ACCESS LOCKERS We mentioned about lockers which allocated for users but we have not mentioned about how could you do that In this part you will be quided to perform on that Firstly you can follow the figure 5 12 1 to go to Users Access Lockers webpage Admin Sper Admin LIE a Lana eci Go to Users Access Lockers Vv C O S SS Veron 1 1 s z Eta a C a Ger gem Copyright c VECCS ES Ep en Ep Se E SOGN OUT Laere For Vino End Date 01 01 2008 Compare 1 2 Terminals 2 9999 Doors 40 00 Admin Users 2 9959 Figure 5 12 1 How you go to Users Access Lockers webpage By clicking on ACCESS at the menu like described on figure 5 12 1 Users Access Lockers will be shown Admin Super Admin Sg vecos
48. pened Text 10 Message to display if the terminal has no more free lockers Text 11 Message to display if the user has no locker allocated here Text 12 Extra text Super Admin level department admin level and terminal admin level are able to view and work with 4 buttons Add New to add new terminal text block Cancel to cancel your Add New button action and return to display terminal text information Save to save your edition or add new terminal text information Delete to remove selected terminal text at the List box User s Manual for Smart Access Web Page 23 5 8 FEATURE 8 MAINTAING TERMINAL PROFILES This part you are going to configure your terminal by setting parameters Here is the way you go to Terminal Profile Admin Super Admin Wi Version 1 1 ee Ta UE CH II eri Vv Oval S Copyright c VECOS SIGN OUT SYSTEM gt Description Company Texti Text 2 SmartAccess v1 0 Text 3 F4 Uitgifte is Offline Text 4 F1 Vrije kast geven Text 5 F2 Kast opheflen Text F3 Kast even openen Text 7 Scan uw pas Text 8 Te openen vak Text 9 Geopend Text 10 Geen beschikbare vakken Text 11 Geen vak toegewezen Text 12 vrij Delete Figure 5 8 1 How you go to Terminal Profiles page And the terminal profile will be shown Terminal Profle LMS Tou
49. ple we click on NEW TOUCH terminal all lockers which belong to this terminal will be shown as figure 5 10 4 User s Manual for Smart Access Web Page 30 Copyright c VECOS Admin Super Admin VC Language English v gt C O S Version 1 1 SIGN OUT ai new rouen Selected terminal amp LMSTouchScreen Connection 000 1 DN Company ei Connection 001 2 L LMSTouchScreen Gem 3 Department ANEW TOUCH Connection 003 4 Terminal Connection 004 5 sth es Connection 005 6 Description Connection 006 7 Door offset man ms level Connection 007 8 Detect State l Connection 008 9 i Connection 009 10 State Free v department level Connection 010 11 Open Delay e a Connection 011 12 Connection 014 15 e Connection 012 13 Open Time a terminal level Connection 013 14 Badge Number Connection 015 16 Door Type Connection 016 Allocated Date Time lockers Connection 017 Connection 018 Last Opened Date Time Connection 020 Connection 021 Connection 022 Connection 023 Figure 5 10 4 Lockers webpage show lockers with a selected terminal Now you can see the selected terminal NEW TOUCH the icon is changed to amp And at the list box there are 512 lockers 512 is default amount of lockers when NEW TOUCH terminal is added which will be displayed Furthermore the 512 lockers have default description Connection_O gt Connection_511 But in this case for example you can see the f
50. r Figure 5 11 2 Users web page interface User s Manual for Smart Access Web Page 34 In the figure 5 11 2 there are 4 arrows which show you Companies companies which was added at feature 4 Maintaining companies these company names and locations will be combined together to add in the list box Departments By changing selected company in which all departments belong to will be updated Type of search terms you can choose either v All By selecting this the keyword textbox will be unable to fill in because after pressing Search button all users in the system will be shown v First name First name of user v Last name Last name of user v Student number student number or employee number v Badge number badge number of student or employee Keyword if you do not select option All in the Type of search terms above you will be able to fill in a keyword which is related to search on Firstname Lastname studentname or Badgenumber A tip with this keyword is that you can use as a replacement of everything or all For example v If you select Firstname at Search term and at keyword the result will be all users with whatever Firstname is v If you select Firstname at Search term and Var at keyword the result will be users who has Firstname starting with Va For example we select Vecos ESP 252 company LMSTouc
51. rch on Firstname Lastname studentname or Badgenumber For example we select Vecos ESP 252 company LMSTouchScreen ESP department Last Name at Search term and User at keyword then click on Search button HOME STATUS ep ACCESS LOG REPORTS CONFIGURATION IMPORT Ls Vecos ESP 252 LMSTouchScreen ES Locker Mailbox Last Name E User Search _ Locker s Assigned Records 2 Page 1 1 Last Name Geet Name _ Badge Nr_View User1 Testing 84EE33F4 User Testing 24F930F4 Information lt gt Terminal Locker Valid Date DD MM YYYY Start Date End Date Figure 5 12 3 Users Access Lockers web page Displaying users with Search You can see that there are two users with Last name which are Useri and User2 because we use the keyword User in which star can be replace with every words after User User s Manual for Smart Access Web Page 39 For example if we want view or assign lockers for the user with last name User we can click on button View of the first row and all information of User1 user will be shown Admin Super Admin whether locker or mailbox Language Engish verson 1 1 a l rs Feet Terminals belong to department Wacos ESP 252 E LMST uchScreen ES User Useri Testing S4EE33F4 i Last Name el User Lea Jort Assigned LMSTouchScreen is Locker 009 Lo
52. refore you could contact Vecos to extend your current amount with a new license number User s Manual for Smart Access Web Page 11 5 3 FEATURE 3 MAINTAINING ADMINISTRATORS As we already described at 2 2 User Access Levels there are different types of web users in which they have limited rights At this paragraph we will give you more details about that Firstly wherever you are on the Smart Access web you can go to Administration page by following the figure 5 3 1 Admin Super Admin Language English Version 1 1 Copyright c VECOS Company Name Vecos Contract Nr 19101985 End Date 01 01 2008 SYSTEM COMPANIes _vecos SIGN O gt Go to administration DEPARTMENTS page gt TERMINALS Max Companies 2 Max Terminals 9999 LOCKERS Max Doors 9999 Max Users 9999 Import Export Server License Payment License Nr 249147098 Click here to check new updates about SMART ACCESS version from VECOS Europe B V Figure 5 3 1 How you go to Admins page After click on Admins sub menu Admins web page will be shown like figure 5 3 2 Admin Super Admin Language English Version 1 1 Copyright c VECOS mers Admin Joesy joesy Full name Joesy User name joesy Password esses U Language English Lel Admin rights Terminal Level y Companies f vecos ESP 252 A Departme
53. rs LMSTouchScree AIT AE OCT Una LE Connection 016 Connection 017 Connection 018 17 Connection 019 Connection 020 Connection 021 Connection 022 Connection 023 Connection 024 Connection 025 Connection 026 Connection 027 Connection 028 Connection 029 Connection 030 Connection 031 Connection 032 Connection 033 Connection 034 Connection 035 Connection 036 Connection 037 Connection 038 _vecos SIGN OUT Connection 015 16 Company Vecos t S Department LMSTouchScreen Terminal MSTouchScreen Description ocker 016 Door o fsethe Detect State Giosed sti i State Free D Open Delay g Open Time 20 Badge Number Door Type 1 Allocated Date Time Last Opened Date Time 99 07 2007 16 58 43 Dynamic locker Figure 5 11 1 How you go to Users web page With an easy click on USERS at the menu Users web page will be shown Admin Super Admin Language English Version 1 1 Copyright c VECOS Companies Search by vecos ESP 252 JE el Ze all e lt Departments Keyword _vecos SIGN OUT Last Name First Name Student Nr Badge Nr Start Date f End Date Max L General Retries DD mm YYYY DD MM YYYY Max L Company Max L Department Max L Terminal Companies Department Terminals O Biock LlVecos ESP 252 E Maste
54. s We are going to know more about it in this feature First you can go to Events page by following the figure 5 13 1 Admin Super Admin AN Version 1 1 Copyright c VECOS gt ICONFIG License For Vecos ADMINs End Date 01 01 COMPANIes Companies 1 2 DEPARTMENTS __ TERMINALS Go to Events Terminals 2 99 LOCKERS Doors 49 9999 Admin Users 2 9999 Figure 5 13 1 How you go to Events web page By an easy click on Events sub menu the Events webpage will be shown SIGN OUT Event Nr Description Priority Need OK Edit 1 F1 is pressed to request a free door 0 0 Edit 2 F2 is pressed to open and free if dynamic a door 0 Oo Edit 3 F3 is pressed to open a door inbetween o o Edit 4 Door is physically opened relay was active F2 F3 1 Oo Edit 5 Door is physically opened that was not allowed 3 1 Edit 6 Door is physically opened after F1 so allocate it to the user 1 0 Edit 7 Locker was closed again F1 F2 in fixed mode and F3 1 8 Edit 8 Locker was closed and freed F2 in dynamic mode 1 Oo Edit 9 Assigned locker was not opened so free it again F1 0 0 Edit 10 Master requested to open a locker 2 0 Edit 11 Master requested to free a locker 2 OD Edit 12 User requested F2 F3 a door out of the terminal range Oo Edit 13 Lost coil detection it was there before 3 1 Edit 14 A blocked userbadge was unblocked by a Master 2 8 Edit 15 Dynamic locker was freed automatically at given t
55. s for this system Firmware for locker components Web Server to manage the system Communication Module is an application which is used to receive and transfer data between the lockers and web server This manual has been written keeping in mind the end user who uses the Web Server to manage the system and which mainly acts as a reference manual 1 2 APPLICATION OVERVIEW The Web Server is a part of the Smart Access application it is used for installation and management of the system Because the Web Server is designed by Asp NET 2 0 using C 2005 and SQL Server Database therefore the following components must be installed in order to run the website Internet Information Services IIS NET Framework 2 0 The database is capable with either SQL Server 2000 or SQL Server 2005 User s Manual for Smart Access Web Page 3 1 3 PURPOSE OF THE MANUAL This manual contains information for establishing your work using this web server for Smart Access system You can use this manual as a self learning textbook It describes the various functions that will be provided in the web server and also the hardware and software requirements Furthermore it will guide you through each of the major facilities within the web server 1 4 HOW TO USE THE MANUAL This manual is designed to get you up and using the Web Server for Smart Access system If you are new to the Web Server we suggest you to read through this publication with i
56. sting Locker O03 Page 51 Figure 5 16 2 lists all lockers are being assigned to users at departments in companies For example we can explain the meaning of the first row Company Department User Locker Vecos LMS Touchscreen User Testing Locker 009 Figure 5 16 3 Users Access Lockers report web page One record row of report The figure 5 16 3 means Locker 009 is being assigned to User2 Testing User at LMSTouchScreen department in Vecos company You can see on the figure 5 16 2 there is a drop down list box which is Select a format and an Export link You can choose exporting format file either Excel or Acrobat PDF and then click on Export link to either open your report immediately or save it on your machine like figure 5 16 4 and 5 16 5 File Download x Do you want to open or save this file Name Report UserAccessLocker xls Type Microsoft Office Excel 97 2003 Worksheet 10 5KB From localhost While files fram the Intemet can be useful some files can potentially harm your computer P you do not trust the source do not open or save this file Whats the gek Figure 5 16 4 Users Access Lockers report web page Export to excel File Download x Do you want to open or save this file E Name Report UserAccesslLocker pdf Type PDF Document 8 30KB From localhost While files from the Intemet can be useful some files can potentially ham your
57. t It gives step by step description as also to how the whole application works 1 5 RELATED DOCUMENTS There is one document which is related to this manual it is called Installation User Manual in which you can find information how to Install ITS Install SQL Server 2005 Express Install SQL Server 2005 Management Studio Express Create a database on SQL Server 2005 Management Create a virtual website on IIS Order a license number for the full package Smart Access from Vecos Run the web server and start to install the Web server We also add the Installation User Manual in our full package Smart Access but it is also available to download at http support vecoseurope nl SmartAccess Installation User Manual v1 pdf 1 6 POINTS OF CONTACT In case you get any problem with Smart Access system you feel free to contact us Software updates at http support vecoseurope nl SmartAccess RevisionHistory html Email support vecos com Phone 31 40 3686030 User s Manual for Smart Access Web Page 4 2 APPLICATION SUMMARY 2 1 SYSTEM CONFIGURATION In order to run the web server in a smooth way we suggest you to have a minimum system requirement as following Windows XP Professional SP2 Pentium IV 1GHz 1GB RAM 1GB Hard disk free space And the best browser for running the Smart Access website is Internet Explorer 7 2 2 USER ACCESS LEVELS Administrator Web Server Figure 2 2 1 Super Admin
58. t Schedule web page like figure 5 18 3 Admin Super Admin Ww Language English V e C O Version 1 1 Gee i d d Tad OL Copyright c VECOS SIGN OUT Companies Givecoe ESP 252 Departments 7 vecos ESP 252 LMSTouchScreen ESP 252 Terminals 1 msTouchScreen LMSTouchScreen LMSTouchScreen NEW TOUCH Description Testing schedule start Times 24 00 1 00 2 00 4 00 Format OmniCMS Update Voornaam Achternaam Mifare Status Sector 15 EI File Vecos fs1 pool Joesy ImportServer Horizon_Vecos csv Figure 5 18 3 Edit Schedule web page interface This Edit schedule web page interface and fields are almost the same with Set Schedules at feature 17 Setting schedule for importing automatically There are two differences File The file path is not editable so if you do not want to schedule this import you might delete it at the View Schedules web page like figure 5 18 2 Schedule button is changed to Update button after you change your fields you can commit your changes by pressing on Update button User s Manual for Smart Access Web Page 56 5 19 FEATURE 19 CREATING MANUAL IMPORT Smart Access website also offers you a manual import instead of using automatically import to do so you have to follow the figure 5 19 1 to reach there gan pen TE dv A SE Ve Cos Werson L I Copyright fc VECOS Slight QUT SET SCHEDULES VIEW SCHEDULES Co
59. umber of doors that are currently detected Door number length length of the door number 125 is used for making door description Door Comm Error count number of communication errors between the electronics on the lockers User s Manual for Smart Access Web Page 20 Super Admin level department admin level and terminal admin level are able to view and work with 6 buttons Add New to add new terminal gt if you add new terminal successfully there are default 512 lockers will be attached to this terminal Cancel to cancel your Add New button action and return to display terminal information Save to save your edition or add new terminal information Delete to remove selected terminal at the List box Reset to set error count of terminal communication Redetect if status of terminal is online pressing this button will take effect to recheck connected doors to terminal User s Manual for Smart Access Web Page 21 5 7 FEATURE 7 MAINTAINING TERMINAL TEXT Although this part seems easy for users you have to be very careful to enter the text which is used to display on the terminal Firstly we can go to Terminals page by following figure 5 7 1 Admin Super Admin rt vecos 5 Copyright c VECOS Department LMSADMINS _ FF Description LKCOMPANICS DEPARTMENTS Location n ESTERMINALS __ TERMINALS Company Vo OCKERS PROFILES _ en Go to TOALARM SCHEMES terminal _ Delet
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