VidyoReplay™ User Guide Version 2.2.1-A
Contents
1. Change your language preference by selecting your language of choice from the dropdown box in the upper left hand corner Sort by Title Date Created or the Room from which the recording originated this is gener ally the host s personal room or it could be a VidyoRoom appliance which is typically used in conference rooms Choose to view 15 30 or ALL the videos If all of the videos won t fit on a single page you can go to other pages 1 2 gt 4 Configuring VidyoReplay Change to an alternative view by clicking the rightmost Change Layout button Welcome Mallory Evron English 7 All Videos 123 Sort Title Date Created Room View 15 30 ALL Pages 1234 22269 mevroni conference recording mevront Wed August 012012 15 37 35 by Mallory Evron mevron1 conference recording mevront Wed August 012012 15 35 42 by Mallory Evron mevron1 conference recording mevront Wed August 012012 15 21 33 by Mallory Evron To view only the videos you have created click My Videos in the upper right hand corner of the screen If you click My Videos in the upper right hand corner of the screen the My Manager panel opens on the left hand side of the screen and the individual videos now have various con trols above and below them Welcome Henry Rearden English Ly All Videos 2 gt My Videos 2 Sort Title Date Created Room View 12 24 ALL Pages 1 3 Work with your indi2. Vidyo Personal Telepresence VidyoReplay User Guide System Version 2 2 1 Document Version 2 2 1 A TABLE OF CONTENTS Wi seas cuca es ero lence cw cient wcities acter nmin co sec eat cet cine cles clas eae a oa eect le gs rida ato ctene dee senaeeaes 3 Making a RECONGING siavivstanisanatasisczctsciescatestsanatenisanatanteauslessestatexscanatanisanntanaaeuctanuestatensseataninenotanmaemniannianetanes 5 Preparing TO RECO susineria a S 5 PS OW OME ara r A E A A EAEE TE E EE E E EE AE 6 Hostinne a WEDCASE cnnesectenonrawatewasacseverees E NANE AE EOE EENEN 8 Preparing To Host a WeDCASt cccccsssccccssecccsseccccsecesseuecesaueecessecesseneeeseneeesseuseessaeeesaaeeessuuecessaeeeeseuecesseasessees 8 POS UNE oe VV CUS iene A E OE E E a A E 10 Using the VidyoReplay Library sesesessssesecececsesesecececscsesesecececsesececececsssesesececsesesesececscsesesececsssesesececesseseses 14 Watenine Recorded CONTENE snenie anea NE RE E T EEE 14 Working With Your Video RECOIdINGS ccccssssccccssceccenscccsenscccsaesecseuecesseseesaaeseeseeeessuuseeseaecesseuscessaeeeesaases 16 Setting the Language for the VidyoReplay Library cccccccsssseccccceseccccceeeceeeeeeseceeesseueccessuuaeceessaaeseeees 19 Adding Information to a Video Recording sscccccsssssccccceeseeccecaessececcsusecessaeseeceesseusecessaeaeeessagaeseessages 19 Searching for a Video Recording scesesicsdindssscevaneassinscusoesantvecgussacs
3. The Webcast Link is the link that she d use to invite viewers to a view a webcast Note however that the Webcast Link is not yet available You won t have one either the first time you use VidyoReplay to create a webcast Fy Vidyo Room Link Create New Remove Copy Link Set Room PIN Ntips AMan vidyo conviex nimi roomarect Mmiskey v4rCPPgvn2iy Fy Webcast Link Create New Remove Set Webcast PIN Room oes not have a Wencast ink r Chm Coc 4 Create a webcast link by clicking Create New under the words Webcast Link A confirmation dialog box opens A Are you sure you want to change the status ot the link to your webcast C 3 Hosting a Webcast 5 Click OK You now have a Webcast Link This is the link you ll email to those you wish to invite to your webcast FP Vidyo Room Link Create New Copy Link Set Room PIN htips Main vidyo conviex himi roomdirect Mmsxeyev4rCPPgvn2ly er Webcast Link __GreateNew Remove CED ser webcast pin http main replay vidyo convreptay webcastShow Nimi7key p THT NYYSESDPRKYK iis 6 Create a webcast PIN as needed Because your webcast link is fixed and is reused every time you create a new webcast you may want to set a webcast PIN for greater security The webcast PIN is a three to ten digit PIN that view ers have to enter in order to watch your webcast Here s why you might want to create a PIN If you send only your Webcast Link to potential viewers they can view
4. stration or whatever best describes the purpose of the webcast In the Description field briefly describe your video For example you might describe the audience subject matter and so on In the Tags field enter the words people might use to search for your video Separate each tag by a comma and a Space Set the Who can watch setting to one of the following Private means only you can watch it Organization means only people in your organization e g your company can watch it Public means that anyone in the world with an invitation can watch the video For added security select the Set PIN checkbox and enter a PIN code Distribute the pin to those who were sent the link to the video Click Save 4 Using the VidyoReplay Library 8 If you desire do any of the following If you click Share a pre written email message containing the link to the video is created in your default email program You can address it to as many people as you like You can add any personalized text if you want to also Click your email program s Send button to send the invitation Bear in mind that you re not inviting people to a live webcast you re inviting them to view a recorded video gt iq Buffering Recording Link http vidyoreplay yourcompany com replay showRecordingExternal html key AzQoRRMTIWHPRj3 If you click the clipboard icon the link to the pre recorded video is copied to your clip board This link
5. storage space available to your organization CIF may be the preferred option Likewise if you record in SD standard definition you still won t have the best quality re cording possible but the lower resolution consumes less storage space on your VidyoReplay server If you record in HD high definition you can webcast in highest quality and produce high quality recordings which requires sufficient storage capacity approximately 1Gb per hour of recording If you re not sure which profile to use contact your network administrator or help desk explain what you re trying to achieve and use the profile they suggest It is important to understand that the parameters of your recordings and webcasts such as the lay out recording quality etc are defined by the profile you select prior to starting the recording and may be different from the layout you or other conference participants see on the screen The availa ble profiles are either provided with VidyoReplay typically the three default profiles or defined by 6 2 Making a Recording your system administrator for all users in the organization You need to contact your administrator if you need to change any of the profile parameters 2 Select the recording profile that best meets your requirements The recording begins Once the recording has started The Record button becomes brighter and is further highlighted with a red margin The Pause button lights u
6. with a white margin Record SD RECORDER il O Record amp Webcast VidyoReplay Library Alittle red dot displays in the lower right hand corner of your screen and the screens of all the conference participants This is a reminder that the conference is being recorded 3 Hosting a Webcast Next to the red dot is a small white dot emitting white waves This is a reminder that you are hosting a webcast 11 When you re ready to conclude your webcast click Record in your VidyoPortal again The recording of your webcast is available in the VidyoReplay Library immediately 4 Using the VidyoReplay Library All recordings are kept in the VidyoReplay library The library lists information about each of the recordings SO you Can easily select which one you want to view The following screen shows an example of a VidyoReplay library Welcome Mallory Evron English iy All Videos 123 Sort Title Date Created Room View 15 30 ALL Pages 1234 9 Wed August 01 2012 15 37 35 by Mallory Evron Wed August 01 2012 15 35 42 by Mallory Evron Wed August 01 2012 15 21 33 by Mallory Evron WATCHING RECORDED CONTENT This section describes how to watch a recorded video or watch a webcast that s in progress To watch a recorded video 1 Access the VidyoReplay library in one of the following ways Click VidyoReplay Library on the Control Meeting page of your VidyoPortal Record Recording Profil
7. bcast 11 10 3 Hosting a Webcast Invite Witssage HTML LaBrie per a ag fe Address Check Attach anach Signature Book uns You have been invited to attend a Vidyo conference Please click on the link below to attend https main vidyo irect zkey AFTZBBmgPujM If you do not have a user account please enter your name in the Guest Name field and then click Join To join from a telephone using VidyoVoice dial the following number 1 800 amp s For US Local Number dial 1 201 Address the email to whomever you would like to invite If your email program supports distribution lists you can use them For example you may have a distribution list called New York that you can use to email everyone in your New York City office If you need to invite others using a link to a room ora link to a webcast repeat steps 4 through 6 Click Close Click Record amp Webcast The button turns blue Click the red Record button and select one of the available Recording Profiles from the list the list automatically pops up For more information about selecting Recording Profiles see page 6 The recording begins While recording The Record button becomes brighter and is further highlighted with a red margin The Pause button lights up You can click this button to pause your recording and click it again to resume When paused the button becomes brighter and is further highlighted
8. can be sent via any messaging system or embedded in a webpage 9 When you re done using the VidyoReplay Library click Log Out in the upper right hand corner to ex it If your VidyoPortal is open when you log out of the Library your VidyoPortal is left in this open state Searching for a Video Recording To search for a video recording 1 Access the VidyoReplay library in one of the following ways a Click VidyoReplay Library on the Control Meeting page of your VidyoPortal O Record Recording Profile Record amp Webcast VidyoReplay Library b If your System Administrator has emailed you the URL of the VidyoReplay Library log in di rectly using your username and password 2 Typeall or part of the title or a tag into the search box at the top of the page 3 Click the magnifying glass icon or press Enter 4 Using the VidyoReplay Library 4 Recordings with a similar title or with matching tags are shown evron Q English All Videos 120 gt Search by mevron 4 Sort Title Date Created Room y TA 00 36 SD mevron1 conference recording recording Thu July 26 2012 17 08 32 Thu July 26 2012 16 51 53 by Mallory Evron by Mallory Evron 7 4 ery mevroni1 conference recording Thu July 26 2012 16 49 16 by Mallory Evron Welcome Mallory Evron View 15 30 ALL Pages 5 mevron1 conference recording Thu July 26 2012 16 32 49 by Mallory Evron
9. e Record amp Webcast VidyoReplay Library If your System Administrator has emailed you the URL of the VidyoReplay Library log in di rectly using your username and password You may want to bookmark the page in your browser so you can open the VidyoReplay Li brary easily any time you want to 2 Click the video you want to watch 4 Configuring VidyoReplay The video comes up by itself in the window and starts playing All Videos 114 gt Play mevron conference recording 00 05 HD mevron conference recording Mon July 022012 16 17 05 by Mallory Evron rs i n E e L O goes ons Participants Maloy Evron Note the information above and below the screen Above the screen Recording title Date and time of recording Name of the recording s creator Length of the recording and the recording profile used Below the screen Name s of participants The screen itself has these controls The gold bar and a minute second timer underneath that provides a visual and quantitative representation to viewers how far into the recording or webcast they are The Play Pause button The Volume control The Pop out button that puts the webcast or recording into a floating window if it isn t al ready in one If you want to close this window click the X in the upper right hand corner of the window the X appears when you view the video in Pop out mode The Full Screen bu
10. e a i p a Edit Download i Edit Download Ls mevron1 conference j mevron1 conference mevron1 conference recording recordin recording 3 g Thu July 26 2012 16 51 53 Thu July 26 2012 16 49 16 Thu July 26 2012 16 32 49 mevron1 mevron1 mevron1 View the status of the videos by looking at the My Manager panel on the left hand side of the page In the screenshot above all of this user s recordings are marked New A record ing retains its New status until you or an administrator make a change to its status Add information to a video by clicking the word Edit under the video you wish to edit For more information about how to add information to a video see the following section 4 When you re done using the VidyoReplay Library click Log Out in the upper right hand corner to ex it If your VidyoPortal is open when you log out of the Library your VidyoPortal is left in this open state 18 Setting the Language for the VidyoReplay Library 4 Configuring VidyoReplay The VidyoReplay Library interface is available in these 15 languages English a Chinese Simplified a Chinese Traditional a Finnish French German Italian a Japanese Korean Polish Portuguese Russian Spanish Thai Turkish Set the language of your VidyoReplay Library using the drop down on the upper left corner of the screen Note Interfaces are immediately modified after selecting your preferred
11. eoouvanssncunasucsnnnesdantnscusenssnneessusaueasvantasconsande 21 2013 Vidyo Inc all rights reserved Vidyo s technology is covered by one or more issued or pending United States patents as more fully detailed on the Patent Notice page of Vidyo s website http www vidyo com about patent notices as well as issued and pending interna tional patents The VIDYO logotype is a registered trademark of Vidyo Inc in the United States and certain other countries and is a trademark of Vidyo Inc throughout the world VIDYO and the Vidyo family of marks are trademarks of Vidyo Inc in the United States and throughout the world 1 Overview Your organization has chosen to include VidyoReplay in your VidyoConferencing system VidyoReplay en ables you to record VidyoConferences and produce live webcasts that can be viewed by other people in your organization or by the general public VidyoReplay Vidyo clients AN VOD Webca sting t Internet G ny 4 9 e l With VidyoReplay making recordings is easy And it is easy for you and others to find and view them at any time desired Live webcasts are also automatically recorded for later viewing or re broadcasting Both webcasts and regular recordings are downloaded from the VidyoReplay library as mp4 files Ado be Flash Video flv is no longer supported If you set up a webcast you can drive it using your VidyoDesktop software You can invite part
12. every subsequent webcast you create Say you first sent out a webcast to everyone about a charity event your organization is hosting and the next day you want to create a webcast only for high level executives about confidential financial numbers You would create a PIN for the second webcast so that only the high level executives can view this webcast Note that as an alter native to creating PINs for each new webcast you could create a new Webcast Link 7 Click Save 8 Click Close HOSTING A WEBCAST To perform the procedure in this section you must already have created a Webcast Link as described in the previous section To host a webcast 4 2 Log in to your VidyoPortal Click the Control Meeting link Click Invite by Email 3 Hosting a Webcast Tom Wrona No participants O Record Recording Profile Record amp Webcast VidyoReplay Library Select the Send a link to Webcast checkbox to invite people to watch and listen to the live webcast If a person is connected by a non video capable device such as phone they can listen only Tom Wrona 1023587 i Control Meeting Tom Wrona Send an Email Invitation Send a link to Room MB Senda link to Webcast Click Send to send email invitations to those you wish to invite to your webcast Your default email program opens with a prewritten invitation that you can edit to include any perti nent information such as the time and date of your we
13. icipants to a webcast by sending them a link with an invitation email The invitees can then click on the link and join the webcast Depending on how their computers and browsers are set up your audience may see the webcast recording screen in a floating window in a new browser window or a new browser tab The fol lowing screenshot shows how a webcast recording on a webpage appears to a participant 1 Overview You can record and webcast from any computer equipped with the VidyoDesktop client software or witha VidyoRoom system equipped with VidyoRemote All Videos 114 gt Play mevron conference recording 00 05 HD mevron conference recording Mon July 022012 16 17 05 by Mallory Evron 9 ATANT Il q oos 7 omas Participants Malory Evra Your organization can use VidyoReplay to create any number of recordings For example you can create product demonstrations that show your products in use assembly instructions safety videos and so on You can make your recordings available only to yourself everyone in your organization and to the general public over the Internet 2 Making a Recording PREPARING TO RECORD Setting up a recording takes just a few moments To prepare to record 1 Login to your VidyoPortal 2 Join or start a VidyoConference as you normally would 3 Click the Control Meeting link in the upper right hand corner of the page You should see the VidyoReplay console in the lower r
14. ight hand corner of the page If you don t you don t have recording and webcasting privileges E Vidyo Join Room wo 5 Room Links No participants The Record and Record amp Webcast buttons are available on the VidyoReplay console Click Record to record a video Click Record amp Webcast to webcast your conference live and record it Selecting either of these buttons turns them from white to blue 2 Making a Recording RECORDING To record 1 Inthe VidyoReplay console on your VidyoPortal click Record the button with a red dot in the cen ter A menu listing the available recording profiles pops up above the Recording Profile field CIF RECOR DER SD RECOR DER HE RECOR DER HD i WIEW HD CP RECORDER HOWOFER HO CONTENTONLY oO Record Recording Profile E Record amp Webcast VidyoReplay Library There are three standard profiles that ship with the system e Basic Quality e Standard Quality e High Quality However you may see additional profiles Such as those shown on the screen above that have been created by your administrator for specific purposes important to your organization The profiles determine the quality and other parameters such as layout of your webcast and re cording There s sometimes a trade off between quality and accessibility For example Ifyou record in CIF Common Intermediate Format your video quality is impacted howev er if there is a limited amount of
15. language or color scheme using the drop downs To set your preferred language of your VidyoReplay Library using the drop down on the upper left of the screen Select your desired language using the language drop down on the upper right corner of the VidyoReplay Library Thu January 24 2013 07 34 07 by Dane wes Adding Information to a Video Recording To add information to a video recording dives conference recording TX State Wed January 23 2013 11 20 51 Tue January 22 2013 11 2 by Dawe Lund 1 Inthe VidyoReplay Library clicking the word Edit under the video you wish to edit 4 Using the VidyoReplay Library New data entry fields open on the left side of the screen MEE Welcome Matiry Evron Logout English All Videos 120 gt My Videos 4 gt Edit mevron1 conference recording mevron1 conference recording Thu July 26 2012 16 49 16 by Mallory Evron Title mevron1 conference recording Description Thumbnail Who can watch Private O Organiza tion n gt gt q O Public Set PIN EEE EE Buffering ae oo http main replay vidyo com replay showRecordingExternal html key 9GF Eufdt1sa2wic be E By default all of your videos are named lt your username gt conference recording In the Title field change the title of your video if desired You can give your video a descriptive name like Product Alpha Conference or Job Safety Demon
16. p You can click this button to pause your webcast or recording and click it again to resume When paused the button becomes brighter and is further highlighted with a white margin Alittle red dot displays in the lower right hand corner of your screen and the screens of all the conference participants much like the red light on a camcorder This is a reminder that the conference is being recorded 3 When you re ready to conclude your recording go back to VidyoPortal screen and click the Record button again to end the recording Your recording or webcast becomes available in the VidyoReplay Library immediately 3 Hosting a Webcast Hosting a webcast is almost as easy as recording The main difference between webcasting and recording is that with a webcast you must invite the audience to the webcast viewing PREPARING TO HOST A WEBCAST To prepare to host a webcast 1 Log into your VidyoPortal 2 Click the Control Meeting link You should see the VidyoReplay console in the lower right corner of the page If you don t you don t have recording and webcasting privileges FP Vidyo Join Room o Room Links No participants 3 Click Room Links The Room Links page opens 3 Hosting a Webcast As you can see in the example shown on the following screen Mallory has two links a Room Link and a Webcast Link The Room Link is the link that she d send to invite participants to a regular VidyoConference
17. tton If you want to exit Full Screen mode press the Esc key on your key board 3 To return to the VidyoReplay Library click Back on your browser or the Backspace key on your key board You can also click My Videos in the breadcrumb trail at the top of the screen English x All Videos 123 gt My Videos 7 gt Edit Safety Demonstration 4 Configuring VidyoReplay To watch a webcast that s in progress 1 Access the VidyoReplay library in one of the following ways Click VidyoReplay Library on the Control Meeting page of your VidyoPortal Record Recording Profile Record amp Webcast VidyoReplay Library If your System Administrator has emailed you the URL of the VidyoReplay Library log in di rectly using your username and password 2 Click the webcast you want to watch A webcast is in progress when this icon appears in the center of the video i from its currently playing live position J Viewing begins WORKING WITH YOUR VIDEO RECORDINGS To work with your video recordings 1 Access the VidyoReplay library in one of the following ways Click VidyoReplay Library on the Control Meeting page of your VidyoPortal Record Recording Profile Record amp Webcast VidyoReplay Library If your System Administrator has emailed you the URL of the VidyoReplay Library log in di rectly using your username and password 2 From the VidyoReplay Library you can
18. vidual video recordings in any of the following ways Download any of your videos to your own computer by clicking on the word Download under the video you wish to download i Edit Download Rearden Steel Tue April 17 2012 21 57 46 hank The recording is automatically downloaded as an mp4 m4a for audio only file Prevent the video from being deleted by clicking the lock icon Note that the Super Admin can still delete your locked videos Send an invitation to someone to watch a video by clicking the envelope icon 17 4 Configuring VidyoReplay Delete a video by clicking the trash can icon Once you delete a video you cannot recover it Delete more than one video at a time by selecting the checkbox on each video that you want to delete or by clicking Select All and then clicking Delete Selected in the upper right hand corner of the page English _ All Videos 123 gt My Videos 7 Sort Title Date Created Room My Manager All My Videos 7 New 3 LURES er TWEE Private 4 Edit Download amp Gp A Edit Download amp ba ol Edit Download amp by al mevroni conference mevron1 conference mevron1 conference a Organization 0 recording recording recording g f Wed August 01 2012 15 37 35 Wed August 01 2012 15 35 42 Wed August 01 2012 15 21 33 Thu July 26 2012 17 08 32 Public 0 mevron4 mevron4 mevron4 mevron1 An 36 S A aT
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