Online Internship and Job Placement User's guide
Contents
1. Full Time E j YES NO Access to Company Canteen Meal Vouchers Other Benefits Travel Expense Reimbursement __ 10 Jun 2010 14 37 23 Changes To the Internship Status In order to notify Universita Bocconi about any changes made to the internship or to arrange for any potential extensions temporary interruptions cancellations withdrawals etc please access JobGate click on change status and select among the options given Img 10 Img 9 Changing the Status JobGate User alecar Test Exit Logout LIST OF INTERNSHIP DOCUMENTS Internship N 12978 Description Approximate starting date offer COMPANY DATA MANAGEMENT P Approval NO Entry date offer gt Modify data Functional Area please select Intern Student ID Other only if not Training date End of Internship Modify Register Status available in the list View Company Profile Contacts Alessio Budget Accounting anarap gt Create new contact CARDINALE and Finance een gt Contarte Click to view or change a status With reference to single modifications made to the status using the Change Status option please note the following Extensions a company can extend the duration of an internship up to a maximum of 180 days 6 months thus the extension should not exceed this total length of time Only for internships done during students academic careers the Internship Office may appr2. The item Employer Representative refers to the name of the person that will sign the Internship Document A draft of the Internship Document including insurance policies is published in the User s Manual on the JobGate homepage Compulsory Fields Intern s data Name Date of birth Address Differently able no Characteristics of the Internship Document Internship source Offer Company tutor Internship location Transfers outside the office Travelling destinations Travelling dates Tutor travel Tutor mobile phone Functional area please select Other only if not available in the list Internship starting date End of internship Duration of the internship in days Description of the activity please specify detailed program of the training period tasks of the trainee knowledge skills and competence to be acquired Brief abstract of internship activity Access to company premises From To Facilities provided for Student reimboursement Other facilities Select the blank field first top field in case no other facilities are provided for Surname Place of birth City Degree course CLEA Course year or graduation date 4 By Career Service Nevsletter No offer S g test2 test2 Add Contact Pippo Sede Legale S Add location YES NO Budget Accounting and Finance zl i 2010 06 10 Es YYYY MM DD 2010 06 10 Es YYYY MM DD
3. COMPANY DATA MANAGEMENT gt Modify data gt View Company Profile gt Contacts gt Create new contact gt Contacts gt Locations gt Create new location gt Location INTERNSHIP MANAGEMENT gt Start new Internship gt View Modify Internship Document gt INSERT NEW OFFERS gt Enter Placement Offer gt View Modify Offer INFORMATION gt CONTACT CAREER SER ICE Compulsory Fields Please fill in the form carefully bearing in mind that Approximate starting date it should not be prior to the offer s deadline e Functional 4rea other should only be used in case none of the other areas apply e Duration an internship should last no less than 60 days and no more than 180 days Description of the activities these must be clear precise and thorough without any abbreviations or acronyms Please provide a detailed internship program indicating the intern s duties as well as the knowledge abilities and skills they re expected to gain e Send CY via please enter the e mail address where the applications should be sent or the link to an online application NB please make sure this field is filled in correctly in case of mistakes the applications will not be delivered Bocconi University reserves the right to modify the offer to clarify its meaning without changing its overall sense or not to post an offer because it if overly generic discriminatory vague or not in line with
4. Please carefully fill in all required fields Img 7 with particular attention to the following e Student ID refers to the preselected candidate the company must obtain it directly from him her e eligible graduates obtained their degree within the previous 12 months e Incase the selected candidate is a non EU citizen the Internship Office must receive his her Permit of Stay information Document Number date of issue and expiry date purpose issuing body e name of the company supervisor that will receive the evaluation forms by email the company supervisor is the person who assists the intern during his her training experience e internship source and offer in case an internship document is connected to an offer that had previously been published e Functional Area please note that you can select other only in case none of the listed areas meet your requirements e internships must begin on Mondays and the online form must be completed no less than 5 working days prior to the planned starting date If the staring date entered does not respect this criteria the Internship Office will modify it and postpone the internship s ending date accordingly e the minimum mandatory period for a curricular internship with academic credits is 12 weeks if in Italy or 10 weeks if abroad The maximum period is 6 months 180 days e description of the activities must be clear precise and thorough without abbreviations or
5. Offer reference number Offer expiration F days Send C via Email Online application If you prefer to receive applications via the company website please fill in the field with the complete web URL Company Partners and Associated Enterprises will receive the applications by email from Universit Bocconi Other information Fig 5 Post a New Job Offer JobGate PLACEMENT Num O k mpersonifica am wm Exit Logout Ah Compulsory Fields a COMPANY DATA MANAGEMENT 3 Please fill in the form carefully bearing in mind that eo ie i w Modify data Functional Area other should only be used in case none of the other areas apply A a Description of the activities these must be clear precise and thorough without any abbreviations or acronyms A View Company Profile Send CV via please enter the e mail address where the applications should be sent or the link to an online application NB please make sure this field is filled in correctly in case of mistakes the applications will not be delivered gt Contacts gt Create new contact Bocconi University reserves the right to modify the offer to clarify its meaning without changing its overall sense or not to post an offer because it is overly generic discriminatory vague or not in line with the students recent graduates educational path gt Contacts gt Locations Contact gt Create new location Job Descrip
6. acronyms It must include functional area detailed internship program the intern s duties as well as the knowledge abilities and skills he she is expected to gain You will find a draft of Internship Document including insurance policies details in this guide Please note companies requesting a new covenant starting from June 3 2013 will receive and will sign only one document called Single Internship Document you can find a draft in this guide effective for the duration of a specific internship Once you have filled in all the required information Img 7 Universita Bocconi will approve the Internship Document before its beginning Please remember that all internships must begin on Mondays Once an internship is active Universita Bocconi notifies the Company via email The Internship Office prepares two copies of the Internship Document and the student is informed by an automatic message sent by the system inviting him her to collect the internship document The intern will bring these two original copies of the document already signed by Universita Bocconi with him her on the first day of the internship Both copies must be signed immediately by the company and the intern each of whom keeps his her respective copy On the first day of internship you must also fax the document signed by all three parties to the Internship Office at 39 02 58365705 Img 7 Filling an Internship Document JobGate User alecar Ex
7. the internship will not be recognized in the study plan HOST INSTITUTION S DUTIES The Host Institution will assign the role of the intern s supervisor to a professional expert During the internship the Host Institution will inform the University in advance regarding changes to work hours disruptions ex holiday or summer closings interruptions The Host Institution allows the intern to go to University during the internship period for exams or tests At the end of each internship the Host Institution will complete the Final Internship Evaluation and draw up a certification regarding the internship s nature and length Using these documents the University reserves the right to evaluate the educational content and competencies acquired during the experience completed in the Host Company Organization WARNINGS An interruption of an internship which is initiated by the intern will result in a one month suspension from the possibility of formalizing another internship The Host institution and the intern are asked to communicate positive or negative feedback during the internship in a timely manner to the university supervisor The University reserves the right to monitor the internship in order to verify the actual performance of the experience and the observance of the Internship Document agreement If the student is repeatedly unavailable the internship will be deemed null in which case a communication will be sent in a
8. one Login Password Confirm Password During registration you will need to provide not only your personal data Fig 1 and 1A but also some information about your company including its legal headquarters If your company is already registered in JobGate the website will recognize its VAT number and add the new contact name to those found in the system You will however be able to view the pre existing data in JobGate and add details about another office should it be necessary Fig 1A Company Registration Page JobGate Please specify the Country of the Registered Office o C an Y Universita Commerciale Luigi Bocconi 05 Jul 2011 15 39 00 Credits Fig 1B Company Registration Page JobGate Please carefully fill in all the compulsory fields Warning please consider that in order to work with Universit Bocconi it is essential for companies to sign a form to authorize the treatment of personal data You will automatically receive it by e mail once the registration is complete Compulsory Fields Company Name VAT number or Tax Code Member of Group Bocconi Activity Sector Activity detail Other Activity Number of Employees Type of Company Turnover Whole number in thousands of Euros Website Registration due to Student ID REGISTERED OFFICE Add
9. you will find messages about the status of those activities in process of being approved Using the menu Fig 2 on the left you may update your company s office and contact details However in order to change the business name or VAT number Partita IVA you must contact the JobGate administrator In order to change the password you must select your own contact name using the Contact button found in the menu on the left and then select the option Change Password Fig 3 Changing Your Password Impersonifica Compulsory Fields Exit Logout Title COMPANY DATA MANAGEMENT pains Modify data SUTANE Other gt view Company Profile Extension Telephone Number gt Contacts Telefax gt Create new contact email Functional Area please select Other HiLacatlons only if not available in the list Company Position gt Create new location Entry date 2013 08 22 Es YYYY MM DD gt Location Login Password change pwd lt p INTERNSHIP MANAGEMENT R z INTERNSHIP MANAGEMENT NodiyiRegiste gt Start new Internship gt View Modify Internship Document Posting a Job or Internship Offer A company may post an internship or job offer to Bocconi students and or recent Bachelor and Master of Science graduates by clicking on the appropriate option Fig 4 Post a New Internship Offer Bocconi JobGate Impersonifica Exit Logout
10. D CONTENTS OF THE INTERNSHIP ART 3 In no way whatsoever can thie relationship between the intern and the Host Institution be considered as a relationship of professional employment The Intern s training activities during his her time at the Host Company will be followed and monitored by a professional expert in the role of a Supervisor as well as by a University supervisor The Intern may contact the Company Supervisor with any concerns and their relationship will be free of any hierarchical constraints in regards to the organizational and educational aspects of the internship During the Internship the Intern must carry out the activities specified in the Internship Document respect the prevailing norms in regards to hygiene security and health in the workplace maintain confidentiality about information obtained while carrying out his her training duties such as data and or information or knowledge regarding the production processes and products The intern can be rewarded with a grant decided and defined in the amount completely by the Host Institution In case of further hiring the internship period can not be considered for ancient title ART 4 The duration of an internship varies from two to six months University graduates may participate in an internship within and no later than twelve months from graduation The Intern is permitted to take a leave 12 of absence subject to prior agreement with the Company Supervisor
11. Italy and abroad the intern will be insured by ihe University with INAIL insurance INAIL position number 6477566 51 Should an accident occur to the Intern while he she is on the job he she undertakes to promptly notify both to the University and te the Host Institution with the necessary documentation The intern will also be covered for Civil Liability tarough the University insurance Policy INA ASSITALIA SpA number 054 01236124 for the entire period of the internship The insurance policies also cover activities performed by the intern outside the workplace of the Host Institution but which are considered part of the internship program The CEO or equivalent top rnanager of ihe Host Institution is responsible for safeguarding health and security regulations in the wcrkplace ART 9 The University may make periodic controls during the course of the internship to verify that the internship activities are effectively being carried out by the student In the case of repeated absenteeism the internship will be annulled and this decision will be promptly communicatea to the Intern and the Host Institution ART 10 The parties reciprocally declare to be aware and expressly consent that the personal data gathered as a result of and throughout the execution of the present covenant may ke used in accordance with Italian law no 196 2003 ART 11 All that is not agreed upon between the parties or any future controversies which arise from the presen
12. JobGate Online Internship and Job Placement User s guide Introduction The goal of Jobgate is to ease and simplify the process of offering an internship or job to University Bocconi students and recent graduates Bachelor and Master of Science as well as formalizing an internship Registration and Access Registration To access Jobgate you must have a user name User ID and a password that you can create by going through a simple one time registration process Your registration and access credentials are for personal use only Should one of your colleagues wish to use the website s he should also register Fig 1 Registration Contact Page JobGate Enter Contact Select Language English Italiano Please carefully fill in all the compulsory fields Once you ve completed your registration Bocconi University will contact you within five 5 working days in order to obtain some additional information about the details you ve already provided Compulsory Fields Title i Name a 3 CCOnL Surname Extension Telephone Number Bo Telefax Email Company Position Functional Area please select Other only if not available in the list Please create a user id and password to access the system In case the login you choose has already been assigned to another user you will receive an error message you are thus requested to create a different
13. for any binding academic commitments ART 5 The Host Institution and the intern are asked to communicate positive or negative feedback during the internship in a timely manner to the university supervisor At the end of each internship the Host Institution will complete the Final Internship Evaluation and draw up a certification regarding the internship s nature and length Using these documenis the University reserves the right to evaluate the educational content and competencies acquired during the experience completed in the Host company organization ART 6 At the end of the internship the Host Institution undertakes to draw up a certificate which attests to the duration and content of the internship The certificate will be given to the intern At the end of the internship both the intern and the Host Institution supervisor undertake to fill out the final internship evaluation forms The intern must also complete a final internship report All of the aforementioned documents must be submitted to the University upon completion ART 7 During the internship the Host Institution will inform the University in advance regarding disruptions ex holiday or summer closings and interruptions An interruption without serious reasons of an internship which is initiated by the intern will result in a one month suspension from the possibility of formalizing another internship with the University ART 8 For in company internships taking place in
14. g an internship offer you need to provide a detailed internship program indicating the intern s duties as well as the knowledge abilities and skills they re expected to gain e Inthe Application Process field you should enter the email address where the applications should be sent or the link to an online application Please make sure you write the complete web address i e http and double check for typos Should a job or internship offer not be approved JobGate will contact the company via email requesting that they carefully review the data entered and re propose the offer according to their indications The suggested changes should be done by the company within five 5 working days the offer will otherwise be deleted Modifying and or Re proposing an Offer You can modify or re propose your offer prior to or after its deadline by clicking on View Modify Offer Recruitment Companies Recruitment companies may request to post an offer for a job but not an internship They must specify the name of their client company which will not be published in the field Name of Client Company Feedback A feedback form will be available to let us have your comments on the selection process Formalizing an Internship The internship formalization process implies that an agreement exists between the University sending Institution the hosting Company and the student Filling Out The Internship Document
15. iability INA ASSITALIA position no 054 01236124 OBJECTIVES AND CONTENTS OF THE INTERNSHIP eoeoeereoec eee eee eee eee eee eee eee eee eee eee eee eee eeeeeeeeseeoeeeeeeeeeeeeeeeseeeeeeetieeeeeeeresreeeeeeeeeeeeeeeeeeeeeeeeeeeeieceeeeereeeeeeeeeereereeeeoeees eoeoerererec eee eee eee eer ee eee ees eeeeeee eee eee ee ei eee eeereeseeeereereeeereeeeereeeeei sceeeeeereeeeeeeeeeeeee 1 eceeeeeeereeeeeeeeeereeeee ec eeeeeeeerereesreeeeeeee INTERN S DUTIES The intern will carry out the activities and guidelines outlined in the educational content and follow the directions of the Host Institution supervisors The intern will respect hygiene safety and health regulations in the workplace The intern will regarc as confidential any data information or krewledge concerning performance and product processes acquired during or after tke internship The intern will be recuirecl to complete the Firal Internship Evaluation regarding the internship activities and a final report for an internship found with the International Programs The intern should request verification and authorization for any material or work used for purposes external to the Host Institution The intern must request in advance the pre authorization for the curricular internship either to the Master of Science Progra Director cr to the Internship Office as indicated in the Guide to the University In case the intern doesn t ask for the pre authorization or the answer is negative
16. it Logout COMPANY DATA MANAGEMENT gt Modify data gt View Company Profile Bocconi gt Contacts gt Create new contact gt Contacts gt Locations gt Create new location gt Location INTERNSHIP MANAGEMENT gt Request Internship Covenant gt View Modify Internship Document gt Check Modify Internship Covenant gt INSERT NEW OFFERS gt Enter Internship Offer gt Enter Placement Offer gt View Modify Offer NEWSLETTER gt Internship Offers gt Placement Offers INFORMATION gt CONTACT CAREER SERVICE Universita Commerciale Luigi Bocconi Internship Document Please fill out the items carefully In particular the student ID number which refers to the chosen candidate must be provided by the candidate the functional area other should be selected only if no other choice is appropriate the starting date of the internship should always be a Monday and should not be less than 5 working days after the date this form was completed If this does not occur the Internship Office will change the date according to this criteria moving up the final date of the internship as well for curricular internships in Italy the minimum duration is 12 weeks 84 days for curricular internships outside Italy the minimum duration is 10 weeks 70 days the description of the educational activity must be clear complete without abbreviations or acronyms and correct
17. llowed to formalize a new internship for a month 30 days You can consider active a status change only after the Internship Office views and approves it You cannot enter a new change into the system until the previous one has been approved Img 9 Making a Change in the Status JobGate CHANGE OF INTERN S STATUS Alessio CARDINALE FOR THE INTERNSHIP WITH Internship Document CODE 4009 Status Suspended z TE COMPANY DATA MANAGEMENT aT ae Fa from gt Modify data i o AEE COPAN REONE Duration in days 263 Contacts Go gt Create new contact gt Contacts status from to approved tocations Active 28 05 2008 29 01 2009 Yes gt Create new location Location gt Request Internship Covenant gt Fill in Internship Document gt Check Modify Internship Covenant INSERT NEW OFFERS 10 INTERNSHIP DOCUMENT BASED ON INTERNSHIP COVENANT AGREED BETWEEN BOCCONI UNIVERSITY AND THE COMPANY Intern Registration number Degree course Year of attendance or Graduation date Date and place of birth Fiscal Code Home address The University supervisor The Host Institution supervisor Location of the internship Department Financial aid Duration of internship starting from to Suspension to be communicated Insurance policy on charge of University accident during the job INAIL position no 6477566 51 and Chubb Insurance Company of Europe S E no 64804072 civil l
18. ove further extensions subsequent to 6 months Temporary Interruptions Bocconi must be informed of temporary interruptions for reasons such as company closings public holidays lasting 3 or more consecutive days sickness so that it may update insurance coverage Temporary interruptions cannot exceed 4 weeks 30 days This period must be made up at the end of the internship with an extension and must be notified by the company in the change status field Please pay special attention in case of curricular internships with academic credits that last the minimum period required 12 weeks 84 days in Italy or 10 weeks 70 days abroad Interruptions the interruption of an internship is permitted only for justified reasons The company institution must specify the interruption date and fill in the Motivation box stating the reasons for this change of status Universita Bocconi evaluates the reasons and eventually approves the status change request Please note that in case of internship interruptions the candidate is not allowed to formalize a new internship for a month 30 days Withdrawals the candidate s withdrawal is allowed only for serious reasons Both the company institution and the intern must notify the Internship Office explaining the reasons of this choice Universita Bocconi evaluates the reasons and eventually approves the status change request Please note that in case of withdrawal the candidate is not a
19. ress ZIP Country Afghanistan City Switchboard Telephone Number Please carefully fill in the required fields Company Operation Sector this refers to the Ateco code for companies located in Italy assigned when you register with the Chamber of Commerce whereas for companies located outside Italy it refers to the sector you operate on Fill in the aim of the registration field Internship activation preselected candidate fill in with the Student ID of the preselected candidate Post an internship or job offer within five 5 working days from registration Bocconi University will contact you in order to obtain some additional information about the details provided in the offer Telephone Contact Once you ve completed your registration Bocconi University will contact you within five 5 working days in order to obtain some additional information Using the Main Menu Fig 2 Main Menu JobGate Impersonifica CON Exit Logout COMPANY DATA MANAGEMENT Modify data gt Contacts Boe gt Create new contact gt Contacts Locations gt Create new location gt Location gt Start new Internship gt View Modify Internship Document gt INSERT NEW OFFERS gt Enter Internship Offer gt Enter Placement Offer gt View Modify Offer INFORMATION gt CONTACT CAREER SERYVICE Credits On your welcome page
20. t agreement shall be governed in accordance with Italian law Law ro 196 art 18 passed on June 24 1997 and the respective dacree Law no 142 on March 25 1998 the Law no 148 art 11 on September 14 2011 The Host Institution i _ date Signature and stamp The Intern date Signature The University Special Proxy Signature and stamp 13
21. te O advanced O perfect M O basic O intermediate O advanced O perfect M O basic O intermediate O advanced O perfect AL Italian v yes O no yes O no 7days Email O online application If you prefer to receive applications via the company website please fill in the field with the complete web URL Company Partners and Associated Enterprises will receive the applications by email from Universit Bocconi Other information Once the form has been completed Fig 4 Bocconi University will confirm it within three 3 working days Bocconi University reserves the right to modify the offer without changing its overall meaning or not to post an offer because it is overly generic discriminatory vague or not in line with the students graduates educational path The company will receive a confirmation email once the offer has been posted Please carefully fill in all required fields with particular attention to the following e the approximate start date of the internship should not be prior to the offer s deadline e other should be selected only in the case when none of the other areas apply e a curricular internship with academic credits must last a minimum of 12 weeks if in Italy and a minimum 10 weeks if abroad the maximum period is six 6 months 180 days e the description of the activities must be clear precise and thorough without any abbreviations or acronyms When makin
22. the students recent graduates educational path Contact v Job Description Number of internships offered Approximate starting date Es YYYY MM DD Duration in days 6009 Vv Reserved only to differently able people O yes no Internship location Registered Offices strasse1 vienna Y Add location Type of schedule Part time Full time ol i Area please select Other only if not available in the Budget Accounting and Finances Objectives and contents of the Internship Brand optional Candidate s profile Undergraduate Degree O student O Newly graduated Master of science O student O Newly graduated Four year degree O student O Newly graduated University master pre experience O student Obasic O intermediate O advanced O perfect Li guistie knowledge EE Obasic O intermediate O advanced O perfect M Obasic Ointermediate O advanced O perfect PIT a i O basic O intermediate O advanced O perfect IT Skills Specialistic knowledge Personal characteristics Facilities provided for Student reimboursement yes O No sies Access to Company Canteen Other facilities Select the blank field first top field in case no other Meal Vouchers facilities are provided for Student reimboursement Travel Expense Reimbursement Candidature method CY Language italian Motivation letter yes O No Photos ves O No
23. timely manner to the intern and to the Host Institution Date The University The Intern The Host Institution 11 00 00 00 00 00 INTERNSHIP AGREEMENT This agreement defines the relationship between Universita Commerciale Luigi Bocconi Via Sarfatti 25 20136 Milano Italy Tax Identification Number 80024610158 referred to herein as University and represented by Special Proxy Mrs Aida Riolo Internship Office Coodinator Markets and External Affairs Division and the Company Institution Business Name Street Address City Postal Code Country represented by Name Last Name referred to herein as Host Institution and governs the internship which will take place in the aforementioned Host Institution made by Universita Bocconi student or graduate here below called the Intern The Intern Mr Ms Registration number Degree course Year of attendance or Graduation date Date and place of birth Home address ART 1 The objective of the internship program which has been agreed upon between the Host Institution and the University is to permit interns to acquire practical knowledge of economic ang rnanufacturing workplaces in order to round out their academic careers ART 2 This Agreement refers to the following internship project Duration of internship Starting from to Internship location Department Financial aid The Host Institution supervisor The University supervisor OBJECTIVES AN
24. tion Number of positions offered gt Location Reserved only to differently able people O yes No Location Registered Offices strassel vienna Y Add location gt Start new Internship Type of contract Freelance v gt View Modify Internship Ups cr saisaule O Part time Full time Document Position 5 INSERT NEW OFFERS oe Area please select Other only if not available in the Budget Accounting and Finance gt Enter Internship Offer gt ner cement fer Job description gt View Modify Offer INFORMATION Offer published for gt CONTACT CAREER SERVICE Brand optional Company name of the client the name will NOT be published Candidate s profile Experience required own Company Another company i From Oto 1 year Ofrom 1 to 3 years To publish placement offers for senior graduates 3 years of professional experience please contact Alumni Relations Candidate s profile Undergraduate Degree Master of science Four year degree University master pre experience Linguistic knowledge IT Skills Specialistic knowledge Personal characteristics Candidature method CV Language Motivation letter Photos Offer reference number Offer expiration Send CV via O student O Graduated O student O Graduated C student O Graduated C student O Graduate M O basic Ointermediate advanced O perfect oM O basic O intermedia
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