Home

DYMO Label User Guide

1. Buying Labels DYMO offers a full range of labels for the LabelWniter printers including labels suited for addressing envelopes shipping packages naming file folders labeling all sorts of media printing name badges and much more A complete listing can be found at the DYMO Web site www dymo com and in the label catalog that was included with your printer To order labels directly from DYMO Click Gi Buy Labels on the DYMO Label software toolbar 91 92 This page intentionally left blank for double sided printing Chapter 15 LabelManager 500TS Label Maker DYMO Label software includes several features for use with the LabelManager 500TS label maker Using DYMO Label software and a LabelManager 500TS label maker you can do the following Create a set of labels from an external data source and download to the label maker Download Clip Art to the label maker Manage labels and Clip Art on the label maker Importing Data and Downloading Labels Using data from a data base file you can create and download labels to the Label Manager 500TS label maker Each label is saved with a unique name The downloaded labels are saved to the Downloads folder on the label maker See Managing Labels for information about managing downloaded labels on the label maker Y ou can import data from the following types of database files Microsoft Access Microsoft Excel Text Comma Separated Values files with a c
2. Circular Text Object Properties 54 Display text Function as variable object Mirror Text display Center text at Adding Design Objects Enter the text that you want to appear on the label Select this check box to have the object accept variable text Clear this check box to use fixed text in the object Add a mirror image of the text on your label Full circle Display the text in a full circle Top arc Display the text along the top curve of the circle or Bottom arc Display the text along the bottom curve of the circle i i t i 3 A 3 4 x e X ie a k Fod ye je Ple of Bottom p ao a Top If you choose to display the text in a full circle center the text at the top of the circle as 7 Pins J y qe Cen as se A e a ampi po Pe ora Te vaese Bottom If you choose to display the text in a full circle center the text at the bottom of the circle 55 Designing a Layout gt sul Po a A Y z s 3 a YO gt D D Ar PA e cp SN oO 3 7 E io i o or r E a y Ore ao K AN Fi pl amp Y PS a ue oe ae y Font Windows Change the font type size and style Font Mac Change the font type size style and color Font and color Text color Windows Select a color for your text Background color Select a background color for the
3. DYMO QuickPrint starts E r is not displayed in the notification area from the Start menu point to Al Programs DYMO Label and then choose DYMO QuickPrint 2 Drag paste or type the text you want to print on a label 3 Do the following to select the print options a Choose a label layout to use when printing from the Select label layout list b Ifnecessary choose a printer to print to from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 4 Click Print Using the QuickPrint Widget Mac Using the QuickPrint widget you can quickly print a label directly from your desktop without opening DYMO Label software To use the QuickPrint widget 1 Press F12 to display the installed widgets 2 In the DYMO QuickPrint widget enter or paste the text you want to print on your label 3 Optionally click O in the bottom right corner of the widget to e Change the label layout e Choose a different label printer 4 Click MAJA Printing Directly from Other Programs You can print directly to your DYMO label printer from most programs in the same manner as any other printer To make printing even easier we have included software add ins for some popular Windows and Macintosh programs such as Microsoft Word and Outlook For more information on the add ins see
4. User Guide DYMO Label v 8 www dymo com Copyright Trademarks 2012 Sanford L P All rights reserved Revised 1 25 2013 No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford L P QR Code used in this application is under the GNU Lesser General Public License 2 1 DYMO DYMO Label and Label Writer are registered marks in the US and other countries All other trademarks are the property of their respective holders Contents Introduction AA E 1 What s New in DYMO Label oocccccccccccccccccccccccccccccnoccnnnnnnccnncccnnnnnncs 1 Whats NEW MS in atna 1 What s New in V 8 4 2 ccccccccccccccocccccccccccnnn nn 1 What s New in vs dilo cou rot it il asd e ds te ewe ceed id ode 1 Whats NeW IWS dt a a ee TE Ca da ht ciel he Oe tes DU eN 1 Supported Label Printers o oo is ts eee arta rhe aad eae de SA Sea 2 What s In This User Guides almas ves vos sh a aa a aoa 2 What Version 7 Users Need to Know ooo 5 Upgrading to DYMO Label v 8 Windows 2 2 2 e eee eeeee 5 Upgrading to DYMO Label v 8 Mac 2 5 abel Edesa e a e A ace dea Loro dls o 5 Address BOOK dd to do det lo aj hd a EA 5 Label and Tape Editors 00000002 o cee cece nn cnn 6 Choosine a Label nr oe eA e a 6 D sen TOO Bar sit oes Soe ee th ee SEE ERI SEIN OS a a aa a aaa 6 Choosing aPrintet tra dto dut Ne
5. General Manager Right Right align the text within the object Center block Center the text block within the object The left edge of each line of text is aligned Bill Spritzer Spritzer Bottle Company General Manager Top Align the text at the top of the object Middle Center the text vertically within the object Bottom Align the text at the bottom of the object A A Adding Design Objects Adding a Circular Text Object You can use a Circular Text object to place text along a curve A Circular Text object is useful for labeling items that are round or curved such as DVDs or bottle tops This object is also useful for enhancing other label types with curved text To create multiple lines of curved text place each line of text in a separate Circular Text object You can choose to have the text placed in a full circle centered at the top or bottom of the object You can also choose to have the text placed along the top or bottom arc of a semi circle To add a Circular Text object 1 Select the Insert tab 2 Double click 4 Circular Text A new Circular Text object is added to your label 3 Right click the object and then choose Properties 4 Enter the text for the object and make any other changes in the Circular Text Object Properties dialog box and then click OK 5 Move and resize the object as necessary Y To resize an object select the object and drag a handle on the bounding box 53 Designing a Layout
6. The information encoded in the UPC E barcode is identical to information encoded in UPC A barcodes except that zeros are omitted from the encoded number in order to reduce the number of digits from 12 to 6 This code requires numeric information only UPC E can only be used for product UPC codes the product type character must be 0 or 1 V variable When the label is printed the variable data on the label changes for each label based on the source data Source data can come from entries in the Address Book Smart Paste Merge Print from Database or DYMO Label Add Ins 109 110 This page intentionally left blank for double sided printing
7. object Adding an Image Object 56 You can use Image objects to add an image to any label type Once you have added an Image object to your label you can choose to add your default logo insert an image from the clipboard or a file on your computer or capture and insert a still image from a video camera or video capture board that supports Video for Windows such as QuickCam You can use the following types of image files BMP GIF PNG JPG TIF For best results when you import an image make sure the image you are importing is close to the size of the image that will appear on the label For example if you want to print your company logo on a shipping label you should not import a logo image that is 5 x 7 inches Also take care when using a color image When the image is converted to black and white during printing unexpected results may occur Use black and white or grayscale images whenever possible To add an Image object 1 Select the Insert tab 2 Double click 4 Image The Image Object Properties dialog box appears Select the source of the image you want to insert in the Image object 4 Select the properties that you want to apply to the image and click OK The selected image is added to the label inside of the Image object 5 Move and resize the object as necessary Y To resize an object select the object and drag a handle on the bounding box Adding Design Objects Image Object Properties Preview Horizont
8. without opening DYMO Label software To use the QuickPrint widget 1 Press F12 to display the installed widgets 2 In the DYMO QuickPrint widget enter or paste the text you want to print on your label 3 Optionally click O in the bottom right corner of the widget to e Change the label layout e Choose a different label printer 4 Click MAMA Chapter 6 For Sheet Label Users Y ou can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add in For example an address list previously set up for printing on sheet labels is typically formatted as a table with each address contained in an individual cell in the table When you print a group of table cells using the Word Add in each cell is treated as a separate address or text block and printed on a separate label You can print all or some of the cells in a table You can use the add in to preview the labels and change the label properties before printing or you can use Quick Print to print labels using the most recent settings To print labels from a table 1 Do one of the following e To print a label for all the data in the table place the cursor anywhere inside the table e To print a label for only some of the data in the table select the cells you want to print 2 Click T Print Label in the toolbar The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edi
9. 7 LabelWriter label files with DYMO Label v 8 However DYMO Label v 8 cannot open tape labels created in earlier versions of the software Address Book Address Books are now stored in the following folder What Version 7 Users Need to Know Windows Libraries Documents D Y MO LabellA ddress Books Mac Documents DYMO Label Software Address Books You can open all your Version 7 Address Books with DYMO Label v 8 Label and Tape Editors The Label and Tape editors from Version 7 are combined into one editor in DYMO Label v 8 You now design tape labels in the same manner and using the same label objects as die cut paper labels Choosing a Label The Label Files list in Version 7 has been replaced with the Labels tab in DYMO Label v 8 On this tab you can visually choose the label type you want to use by shape and size You can also choose from several different layouts for each label You can find your most recently printed labels by clicking Recently Printed Labels at the bottom of the tab Design Toolbar The design objects that were located on the Design toolbar are now located on the Insert tab Double click or drag an object to place the object on the current label In addition you can now choose from a wide selection of clip art to add to your labels Choosing a Printer All the label printers that are installed on your computer are now accessed from the print area of the main window Simply click the prin
10. 85 85 85 86 86 86 87 89 abel Cassettes oc da a O tains oe Suba 89 About Label Rolls A A og 89 About Label Cassettes 2 2 0 2 eee eee 90 Finding Your Label Type 0 20022 c cece cc cece eee cece cece eee cece eeeee 90 Buying Labels eek st tenet ee o nea e a 00 91 LabelManager 500TS Label Maker occ 93 Importing Data and Downloading Labels 0 2 0 2 c cece cece cece ee ee ees 93 Downloading Clip Att scones foc ececeade sls todo obs iesdecacstadssagden lacs easvescheadsegees 93 Managing Files 2 22 scale ato 94 Managing Labels scccces Lt a ard Sos ae ad dood Joelle da 94 Managing Clip Att it a BAU enol cubated alan okt 9 95 Adding a Wireless Network Printer 97 Updating the Software ooo 1000010001001 99 Developer and SDK Information 101 Contacting DYMO ccoo ccoo cnc cnc naoa nanaonan 103 Intemet SuppOrt Ahas sita O ds Bead pi data 103 Contact Information roer a a a a a a E a 103 CIS cosa 105 vii This page intentionally left blank for double sided printing viii Chapter 1 Introduction DYMO Label v 8 has been completely redesigned to make it easier than ever to design and print labels Review the following topics to learn about what s new and what s changed in DYMO Label v 8 gt What s New in DYMO Label gt Tour DYMO Label Software gt What Version 7 Users Need to Know What s New in DYMO Label DYMO Label v 8 now makes it even easier for you to design and print labels In addition
11. Another Computer Sharing Label Files Removing the Sample Address Book Finding Your Version 7 Labels Windows Only Viewing the Status of Your Label Maker Printing Labels Ponting a single Label 2 220 A E Wee Printing from the Address Book 2002 2 0 ccc eee e cece cece cece eeeeee Printing from the Desktop Windows Using the QuickPrint Widget Mac Printing Directly from Other Programs Printing Directly from Microsoft Word Printing Multiple Labels Printing Multiple Copies Printing Multiple Addresses Printing Multiple Labels Quickly with Smart Paste Importing and Printing Data AbOUtSMAIt Paste cult taa Printing Multiple Labels Quickly with Smart Paste Printing from a Spreadsheet Using Smart Paste Printing from a Text File Using Smart Paste 22 2 41 Printing from a Word Processor Using Smart Paste ooooocccconccccccnnconnccccnnnnnoo 42 Choosing a Printet TS ec A dels lett fl dai Sl hl ht Nk ye 43 Printing to a LabelWriter Twin Turbo Printer 0000000000 44 Using Both Label Rolls 0 000000 o occ eee eee eee ee ceeeeeeee 44 Adjusting the Print Quality 22 2 0 00000000 coco cee cece eee cece cece cece cece eeeeee 45 Changing the Tape Label Alignment 0000000000 c cece eee eee eee eee eee eee 45 Printing Cut Marks Between Labels 00002202 e cece eee cece eee eee eee ee 46 Setting the Default Copies to Print 0000 00022 e eee cece eee ee
12. Choose Smart Paste from File from the Edit menu The Open dialog box appears 2 Navigate to and select the text or CSV file that contains the data and then click Open A dialog box appears showing how many labels will be printed 3 Click OK The indicated number of labels are printed Printing from a Spreadsheet Using Smart Paste 40 When you use Smart Paste to paste rows of text that you copy from spreadsheet program each row is treated as a separate label and each cell in the row is treated as a separate line on the label For example The rows in the following spreadsheet print as two three line labels one for DYMO and one for Newell Rubbermaid 09 el 9 7 ca S Home Insert Page Layout Formulas Data Review View f 3 E Calibri la A a p Wrap Text Paste F B z u AE E 22 Merge amp Ci Clipboard Font ta Alignment DYMO a 44 Commerce Road az Stamford CT 06902 A B C 1 DYMO 44 Commerce Road Stamford CT 06902 2 Newell Rubbermaid 10B Glenlake Parkway Atlanta GA 30328 f Newell Rubbermaid 3 10B Glenlake Parkway 4 Atlanta GA 30328 z To print data from a spreadsheet using Smart Paste 1 From your spreadsheet program copy the data you want to print as labels to the clipboard 2 In DYMO Label software make sure the current layout is the correct label that you want to print 3 Choose Smart Paste from Clipboard from the Edit menu About Smart Paste A dialog box appear
13. Delete on the Address Book tab The selected address is deleted from the Address Book Using Outlook Contacts You can display and print addresses that you have stored in your Outlook Contacts You can also save addresses from your Outlook contacts to your DYMO Address Book However unlike the DYMO Address Book you cannot add or change entries in your Outlook Contacts from within DYMO Label software To display your Outlook contacts gt From the Address Book list underOutlook Contacts choose the Outlook Contacts folder that contains the addresses you want to display DYMO Label software connects to the selected Outlook Contacts folder and displays your contact information in the address list To modify Outlook contacts displayed in the Address Book 1 Close DYMO Label software 2 Edit the contacts in Microsoft Outlook 3 Restart DYMO Label software The updated Outlook contacts are now displayed in the Address Book tab To save Outlook Contacts to your DYMO Address Book 1 Select the addresses that you want to save to your Address Book 2 Choose Save to DYMO Address Book from the Address Book menu The Save As dialog box appears 3 Do one of the following e To save the addresses to an existing Address Book navigate to and select the DYMO Address Book to save the addresses to and then click Save e To save the addresses to a new Address book enter a name for the new Address Book in the File name box and then click Sav
14. EE ES eat det bet UE DN A es 6 LabelWriter Twin Turbo Users 00 0 2 2222 c cece cence eee cece eeeeeee 7 Helping to Improve DYMO Products Windows Only 9 Tour DYMO Label v 8 occ eec cece cece ce eeeeee 11 Labels Tab Lati A A AR A ane a 11 Tape Labels ti ld uo da hod enh eed th 6 oe ie 13 TH SCTE AD cit dl da le Lo a yh LU ee cdo e iaa 13 abel Object to lid 15 E A E NACO 15 Address Book Tab cosida st a case id des 16 EAT Asa ee UNS a e o BLA Ite SUES DO ea A 16 Edit Area Label Writer Label 2 1 00 000 coool cece cece eee cece cee ee eee eeeeeeeees 17 Edit Area Tape Label iii ici datado 17 A E A ae O Ot A Lea as 17 Zooming the Workspace Windows 22 22222 e cece cece eee eee ee ee ee eee eee eee 18 Zooming the Workspace Mac 2 2 22 eee eee eee eee eee eee eee eee eens 19 Getting Started occ ccoo cc ccoo 21 Adding My Retum Address 21 Adding My Logo Finding Your Label Type Choosing a Layout Printing Your First Label 000 00 0022222 cnc cnn Printing from the Desktop Windows Using the QuickPrint Widget Mac For Sheet Label Users How To Add Style to Y our Labels gt ct li io Print Multiple Labels Quickly with Smart Paste Print Quickly from Anywhere Windows Print Quickly from Anywhere Mac Print a Large Mailing List Continuously Create a Multi Line CD Label Create a Two Sided Label Add Your Own Logo Frequently Asked Questions Moving Your Files to
15. List are downloaded to your label maker Managing Files You can manage labels and clip art on your label maker from within DYMO Label software using the LabelManager 500TS File Manager 17 To manage labels and clip art directly on your label maker tap on the LabelManager 500TS Home screen and then select Manage Files Review the following topics to learn more about managing files on your label maker Managing Labels Managing Clip Art Managing Labels You can view organize and delete labels stored on your label maker Labels are stored on your label maker in the following folders Downloads Shows labels that you have downloaded to your label maker using DYMO Label software You can create subfolders within the Downloads folder to keep your downloaded labels organized Recently Printed Shows the last 20 labels printed on your label maker Saved Contains labels created on your label maker and saved to the label maker memory You can create subfolders within the Saved folder to keep your saved labels organized To view labels stored on your label maker 1 Click a in the DYMO Label software Print area a 2 Click y Manage labels and Clip Art on the label maker The LabelManager 500TS File Manager dialog box appears 3 Click Labels in the navigation pane 94 Managing Files Organizing Labels You can create folders within the Saved folder and Downloads folder to keep your saved and downloaded labels orga
16. NY 10021 0231 You can also design and save your own custom label layouts Once you save your layout that layout is available whenever you select the corresponding label type You can start creating your own custom layout in the following ways Start with a blank layout a Modify an existing layout Creating a New Layout You can create a new layout by starting with a blank layout and then adding any objects that you want Y Y ou can also create a new layout by modifying an existing layout To create a new layout 1 Select the Labels tab 2 Select the label type that you want to use and then select the blank layout A blank label appears in the Edit area 3 Select the Insert tab 47 Designing a Layout 4 Add any objects that you want to your label 5 Modify the objects as necessary 6 Save your layout Refer to Adding Design Objects for a complete description of each of the design objects Modifying a Sample Layout Y ou can create a layout that suits your needs by starting with a sample layout that is close to what you want After you select a layout to start from you can modify the objects that already appear on the layout add additional objects that you want on your label and make any other desired changes To modify an existing layout 1 Select the Labels tab 2 Select the label type you want to use and then select the sample layout that most closely matches how you want your layout to look 3 Make
17. Print to print labels using the most recent settings Using the Excel Add In Mac 80 DYMO Label software includes a software add in so you can quickly print labels from a Microsoft Excel document The add in works with Microsoft Excel 2004 or later The Excel Add in treats each column in a row as a line of data on the label and each row as a new label To use the Excel Add in 1 Select the cells that contain the text you want to print on your label 2 Do one ofthe following e Excel 2004 Click T in the toolbar e Excel 2008 Choose DYMO LabelWriter from the menu The DYMO Excel Add In dialog box appears 3 Make any necessary changes to the text to be printed T You can make edits to the data in the text box however these edits will not be saved in the original data 4 Click Preview to display a preview of your label 5 If you selected more than one row of text click Next to review the data for each label 6 If you have more than one DY MO label printer installed on your computer choose the printer you want to print to from the Select printer list Using the ACT Add In Windows Only 7 If you selected the Label Writer Twin Turbo printer choose the label roll to print to from the Select label roll list 8 Choose the label layout to use from the Select label layout list 9 Click Print A label prints for each row of text you selected Using the ACT Add In Windows Only DYMO Label software includes a
18. Select the properties you want to apply to the shape and click OK The shape is added to your label 5 Move and resize the object as necessary am To resize an object select the object and drag a handle on the bounding box 57 Designing a Layout Shape Object Properties Select the type of shape you want to add rectangle ellipse Snape horizontal line or vertical line Line Thickness Select a line thickness Color Choose a line color Fill Color Select a color to fill your shape Preview Shows how the shape will appear on your label Adding a Barcode Object In addition to Intelligent Mail barcodes for addresses you can also create labels that include barcodes based on many other barcode formats or types You can choose from Code 39 also called Code 3 of 9 Code 128 Interleaved 2 of 5 UPC EAN UCC EAN 128 ITF 14 Codabar QR and PDF417 barcode types This documentation assumes that you already understand the differences between barcode types and have a plan in place to incorporate barcodes into your organization If you need to leam more about barcodes many excellent How To books are available at local libraries and book stores You can add barcodes that display a fixed piece of information or you can link a barcode to another piece of information on the label You can link a barcode to a Counter Text or Address object so that the barcode reflects the contents of that object For example if you link a
19. are displayed If your label printer only prints D1 labels for example a Label Manager 420P or LabelManager PnP then only Tape labels are displayed If you have more than 11 Tour DYMO Label v 8 one type of label printer installed or if you have a Label Writer Duo printer installed both Label Writer labels and Tape labels are displayed The Labels tab consists of the following Labels Insert Address Book Label Types Label Types displays a preview of all the Label Types available label types You can visually Show All Label Types choose your label type and then a label layout to begin creating a new label You ic on label to select layout can filter the label types by category such as Address Shipping and so on The label types displayed are based on the Location preference setting Mi BE gt Saved Labels Saved Labels displays all your recently saved labels ready for you to use again Recently Printed Labels tugh o D e p 28mm x 89mm Recently Printed Labels displays the last 24 labels printed Each time you print a label that label is remembered under Recently Printed Labels You can view Label Types your recently printed labels and choose Saved Labels one to print or edit Recently Printed Labels 12 Tape Labels Insert Tab For some DYMO label printers the width of the inserted label cassette is displayed on the Labels tab along with the casse
20. box e To manually arrange the data fields a Click Next Record until you find an entry that best represents the information contained in the list for example a record that uses all the address lines b Select the field you want to appear on the first line and then click the right arrow button You can also drag fields from the Select fields box to the Arrange fields box c Repeat this procedure until all the fields that you want to import are displayed in the correct order in the Arrange fields box d Add any desired spaces punctuation or line breaks in the Arrange fields box Since all of the records in the file should be in the same format you only need to arrange the fields for one record All other records will be formatted in the same manner 5 Ifthe first line in your file contains field names or column headings select the First line is header Do not import check box The first record is not imported 6 From the File As list choose how you want the records to be sorted in your Address Book 7 Click Import The data is imported into the current Address Book Editing Address Book Keywords Windows Only The DYMO Label Address Book includes a name rotation feature that automatically rotates the first and last name of an entry so that the last name appears first in the address list followed by the first name The Address Book keywords are used to prevent particular words from being treated as last names
21. print using data from the clipboard or from a text or delimited CSV file To print multiple labels from the clipboard 38 About Smart Paste 1 Copy the text you want to print as labels to the clipboard 2 Choose Smart Paste from Clipboard from the Edit menu A dialog box appears telling you how many labels will be printed 3 Click OK The indicated number of labels are printed To print multiple labels from a text file 1 Choose Smart Paste from File from the Edit menu The Open dialog box appears 2 Navigate to and select the text or CSV file that contains the data and then click Open A dialog box appears showing how many labels will be printed 3 Click OK The indicated number of labels are printed Importing and Printing Data Using DYMO Label software you can quickly print labels from a number of standard database formats including Microsoft Access Windows Microsoft Excel text files and Universal Data Links UDL Windows Database information can be inserted into a variable Text Address or Barcode object If you have more than one Address Text or Barcode object on your label you can select the fields to insert in each of the available objects To import and print data 1 Select the label type and layout you want to use Make sure that your label layout includes at least one variable Text Address or Barcode object 2 From the File menu choose Import Data and Print and then do one of the following e Choo
22. software add in so you can quickly print contact information from your ACT contact database You can access the add in from the Tools menu in ACT The add in works with ACT 2007 or later Using the ACT Add in you can quickly print labels for the current contact the current lookup or all contacts in your database By selecting different combinations of contact formats and label styles from DYMO Label software you can print all the popular types of address labels shipping labels file folder labels name badges and more To use the ACT Add in 1 Select the contacts that you want to print labels for 2 Choose Print DYMO Label from the Tools menu The DYMO ACT Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 If you selected more than one contact click Next to review the data for each contact 5 Do the following to select the print options a Choose a label layout to use from the Select label layout list b Ifnecessary choose a printer to print to from the Select printer list c Twin Turbo Only Choose the label roll from the Select label roll list You can also click Options to select a different printer visually choose the label type or layout or change the address format 6 Optional To add text to the history record in ACT do the following a Select the Add History
23. the Print button To print your label 1 From the Labels tab choose a label type that matches the labels loaded in the printer 2 In the Edit area enter some text or an address on the label 3 If necessary select the printer you want to print to 4 Enter the number of copies to print in the Number of copies box You can also select the number of copies to print using the up and down arrows 5 Click it Printing from the Desktop Windows Using QuickPrint you can quickly print a label directly from your desktop without opening DYMO Label software To print from the desktop 1 Double click T in the notification area on the desktop DYMO QuickPrint starts If T is not displayed in the notification area from the Start menu point to All Programs DYMO Label and then choose DYMO QuickPrint 2 Drag paste or type the text you want to print on a label 3 Do the following to select the print options a Choose a label layout to use when printing from the Select label layout list b Ifnecessary choose a printer to print to from the Select printer list 23 24 Getting Started c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 4 Click Print Using the QuickPrint Widget Mac Using the QuickPrint widget you can quickly print a label directly from your desktop
24. to all the features you are familiar with this topic lists the new features added to each release What s New in v 8 5 Support for the LabelManager Wireless PnP label maker What s New in v 8 4 2 Support for the LabelManager LM280 label maker Support for Windows 8 What s New in v 8 4 1 Support for QR and PDF417 barcode types Print mulitple labels from a database or CSV file with Import Data and Print on the Mac a Addition of the Adult Patient Identification Wristband label type under Specialty Retail Labels For use with LabelWriter 450 Twin Turbo label printers What s New in v 8 4 Support for the latest versions of ACT User Guides for label printers installed on your computer can now be viewed from the Help menu Support for the LabelManager SOOTS label maker e Import data and download labels e Download custom clip art e Manage labels and clip art on the label maker Introduction Supported Label Printers DYMO Label v 8 5 supports the following printer models LabelManager Wireless PnP LabelManager 280 LabelManager 500TS LabelManager PnP LabelManager 420P Label Writer 4XL LabelWriter 450 series Label Writer 400 series LabelWriter 300 series most models See the Read Me file for a complete list of supported printers What s In This User Guide This User Guide contains the same information as the Help included with DYMO Label v 8 In this User Guide you will find the fo
25. web page into QuickPrint and print a label without opening the DYMO Label program To use QuickPrint 1 Double click T in the notification area on the desktop DYMO QuickPrint starts 2 Drag paste or type the text you want to print on your label 3 Click Print From QuickPrint you can choose to Change the label layout Choose a different label printer Print Quickly from Anywhere Mac DYMO Label now includes a QuickPrint widget which you can use to quickly print a label without opening the DYMO Label program To use the QuickPrint widget 1 Press F12 to display the installed widgets 2 In the DYMO QuickPrint widget enter or paste the text you want to print on your label 3 click MA From the QuickPrint widget you can click O in the bottom right corner to do the following Change the label layout Choose a different label printer Print a Large Mailing List Continuously The Label Writer Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll For example suppose you 28 Create a Multi Line CD Label are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels You can choose to use both rolls and when the printer runs out of labels on the left roll the labels automatically begin printing on the right roll until all the labels are printed gt To use this s
26. 022222 cece cece sing the Word Add In Mac 00 0002022 o cece Add In Windows Only 00 22222 c ee eee cece cece eee eee sing the Excel Add In Windows 0 00000022220 c cece cece eee eee sing the Excel Add In Mac 2202 ccoc5e 2262 sicad corrida boss ios dea U U U Using the Mac Address Book Add In Mac Only 0 20 U U Using the ACT Add In Windows Only 20 000002222 e cece Printing Directly from Other Applications 1 0 0 0 0 222 c cece cece cece cece eee eeee eee ee eee Customizing DYMO Label aoaaa cc cccccccceceee eee Adding My Return Address 22 22 2220 Addins My LOBO inn A used do ssd SSA bt Changing the Language Windows Only 2 Changing the Units of Measure 0002200 o cece cece cece eee eee ee cece eee e eens Hiding the Rulers Changing the Default Font 002 000 02022 e eee e eee e ee Choosing the Startup Label 2 22 Setting the Default AAA d eaaa E S hte alt bt Rte SD Setting Other Options i hues da tdt dicas Suppressing the File Save Prompt oooooccccccccccccccccccccncnnnnnnnnnnnnnnncnnncncco Suppressing the Check Label Size Warning ooooocccccccccccccccccccccococcccccccccos Setting the Paste About Labels Button to Automatically Print 002 0 000022 002 2222 eee eee 69 69 70 70 70 71 71 71 72 72 73 73 74 75 77 77 78 78 79 79 80 81 81 83 83 83 84 84 84
27. Below are some notes for those interested in developing products that work with LabelWriter printers Keep in mind that Label Writer printers use standard printer drivers Therefore printing to a LabelWriter is no different than printing on a laser printer except that the pages are smaller In cases where you want to automate printing and take advantage of the label printing power built into DYMO Label software a Software Developer s Kit SDK is included in your LabelWriter CD The SDK provides COM and NET interfaces For more information visit the Developer Program page on the DYMO web site www dymo com You can check the Developer s forum on the DYMO Web site at www dymo com for the latest news Also you can join the Developer s mailing list to obtain developer specific news and announcements For complete information about programming and using the LabelWriter SE450 printer refer to the LabelWriter SE450 Technical Reference Guide available from the Developers Program page on the DYMO Web site www dymo com 102 This page intentionally left blank for double sided printing Chapter 19 Contacting DYMO Internet Support DYMO maintains a Web site at www dymo com that includes the latest support information for your label printer and DYMO Label software Contact Information Visit the Support area of our Web site at www dymo com to contact us by chat or email 103 104 This page intentionally left blan
28. Fields list When you import a list of addresses into the Address Book you choose how you want to file the addresses The Address Book Import Wizard includes a name rotation feature that automatically rotates the first and last name so that the last name appears first in the address list followed by the first name You can choose to file the addresses this way or you can choose to file the addresses exactly as they appear in the file you are importing To import data to an Address Book Windows 1 Create a new Address Book or open the Address Book you want to import data into 2 Choose Import from the Address Book menu The Address Book Import Wizard starts 3 Follow the instructions in the Address Book Import Wizard 4 When finished click Import The data is imported into the open Address Book and displayed in the address list To import data to an Address Book Mac 1 Create a new Address Book or open the Address Book you want to import data into 2 Choose Import from the Address Book menu 3 Navigate to and select the file to import and then click Open The Address Book Import Wizard starts 4 Choose one of the following methods to arrange the data fields e To automatically arrange the data fields a Click Auto The fields are automatically arranged and displayed in the Import Formats box Editing Address Book Keywords Windows Only b Add any desired spaces punctuation or line breaks in the Arrange fields into desired format
29. For example if the first line of your address contains a company name you may not want to rotate the name when filing the address There are three types of Address Book keywords Company Identifiers such as Association Corp or Dept Prefixed Salutations such as Dr Mr or Mrs Postfixed Honoraries such as M Jr or M D You can edit add or delete Address Book keyword To modify the Address Book keywords 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Click Edit keywords under Address Book The Edit Name Keywords dialog box appears 4 Select the type of keyword to edit from the Select keywords list 75 76 Using the Address Book 5 Do one of the following To edit a keyword double click the keyword and make any desired changes to the text e To add a keyword click Add and then enter the text for the keyword e To delete a keyword select the keyword to delete from the list and then click Delete 6 Click OK to save your changes and close the Edit Name Keywords dialog box Chapter 12 Printing Labels from Other Programs DYMO Label software includes a series of add ins that you can use to print labels from popular programs such as Microsoft Word and Excel If you have one of the supported programs installed the add in is automatically installed as a toolbar print button within that pro
30. Portrait or Landscape 9 Under Margins enter 0 00 in the Top Bottom Left and Right boxes and then click OK A message appears indicating that one or more margins are set outside the printable area 10 Click Fix The correct margins are entered automatically 11 Click OK on the Page Setup dialog box Y our page size is now set to the size of the label type you selected 12 Select the View tab and then click Print Layout You can now view the entire label and format the text on your label before you print Printing Multiple Labels DYMO Label software includes several methods for printing multiple labels at once These features are particularly useful when you want to print information from another program onto a label You can print multiple labels in the following ways Print multiple copies of a label Print addresses from the Address Book 37 Printing Labels Copy text and print labels using Smart Paste Import and Print Data Printing Multiple Copies Y ou can print up to 999 copies of the same label To print multiple copies 1 Create the label that you want to print 2 Enter the number of copies to print in the Number of copies box The number of labels that will print is displayed under the Print button 3 Click pin For Label Writer Twin Turbo users you can automatically switch label rolls when one roll of labels is empty Load the same type of labels on both sides and select the Use both rolls
31. Printing Labels from Other Programs To print labels on a DYMO label printer from applications other than DYMO Label software you need to complete the following basic procedures 36 Printing Multiple Labels Select your DYMO label printer from the printers list Choose the correct orientation and page size for the type of label you want to print Set the margins to allow the text to print correctly on the label See Printing Directly from Microsoft Word for an example of how to print a label from a Windows application Printing Directly from Microsoft Word The instructions below describe how to print labels directly from Microsoft Word You can use these instructions as guidelines to print labels from other Windows applications These instructions apply to Microsoft Word 2007 If you are using another version of Microsoft Word the steps you need to perform might be somewhat different To print from Microsoft Word 1 Enter the text you want to print on a label into a Microsoft Word document 2 Click the Office button and then choose Print The Print dialog box appears 3 Under Printer choose the DYMO printer you want to print to from the Name list and then click Close 4 Select the Page Layout tab and then click Us next to Page Setup The Page Setup dialog box appeass 5 Select the Paper tab 6 Choose the label type to print to from the Paper size list 7 Select the Margins tab 8 Under Orientation select
32. Record check box The History Record Text box appears in the DYMO ACT Add In dialog box b Enter the text you want to add to the history record in the History Record Text box 7 Click Print A label prints for each selected contact Printing Directly from Other Applications Y ou can print directly to your DYMO label printer from most programs in the same manner as any other printer To make printing even easier we have included software add ins for some popular Windows and Macintosh programs such as Microsoft Word and Outlook For more information on the add ins see Printing Labels from Other Programs 81 Printing Labels from Other Programs 82 To print labels on a DYMO label printer from applications other than DYMO Label software you need to complete the following basic procedures Select your DYMO label printer from the printers list Choose the correct orientation and page size for the type of label you want to print Set the margins to allow the text to print correctly on the label See Printing Directly from Microsoft Word for an example of how to print a label from a Windows application Chapter 13 Customizing DYMO Label DYMO Label software includes various options for customizing the software so that you can use the software the way you want You can customize the software in the following ways Add My Retum Address Add My Logo Change the Units of Measure Hide the Rulers Change t
33. Text Object Properties dialog box appears Under Text effects select the Mirror check box and then click OK A mirror image of the text is added to your label Click B Place the label on your file folder so that the center of the label folds over the top of the file folder The text is visible from both sides of the folder Add Your Own Logo 30 You can save an image file to use as your default logo Once you have set your default logo file you can quickly add the saved image to any label you create To add a logo or custom image 1 Double click 4 Image on the Insert tab The Image Object Properties dialog box appears Select Use default logo file under Select image source Select the desired alignment scale and border options for the image and then click OK Y our default logo is added to the label Chapter 8 Frequently Asked Questions The topics in this section provide answers to some commonly asked questions If you do not see an answer to your question visit the Support section of the DYMO Web site to view more Frequently Asked Questions FAQs a Moving Y our Files to Another Computer Sharing Label Files Removing the Sample Address Book Finding Your Version 7 Labels Viewing the Status of Your Label Maker Moving Your Files to Another Computer Your DYMO label files and Address Books are located in the DYMO Label folder in Documents These files can be moved and copied to another
34. Text object that contains a part number to a barcode designed to encode the part number the barcode will encode the number entered in the Text object If you change the part number in the Text object the barcode will automatically update to reflect the change Not all QR code scanners are the same Verify that the QR code you are creating will work with the QR code scanners you expect to be used to scan the barcode To add a barcode 1 Select the Insert tab 2 Double click Ml Barcode A new Barcode object is added to your label By default the object contains a Code 39 barcode with fixed data 3 Right click the object and then choose Properties 4 Make any desired changes in the Barcode Object Properties dialog box and then click OK 5 Move and resize the object as necessary a To resize an object select the object and drag a handle on the bounding box 58 Adding Design Objects Barcode Object Properties Barcode type Data Function as variable object Linked to object Alignment Barcode size Show barcode text QR Code Properties Barcode type Data Alignment Barcode size PDF417 Properties Barcode type Data Alignment Select the type of barcode to add to your label Enter the text you want to use to create the barcode Select this check box to create the barcode using variable text Select the reference name for an object on your label that contains the data to create the barcode T
35. Under Display clear the Show rulers check box 4 Click OK to close the Preferences dialog box and apply your changes Changing the Default Font You can select the default font to use for all your labels You can easily change the font for individual labels from the formatting toolbar To change the default font 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu Select the General tab Under Default font click Change Choose the font type size and style to use as the default font and then click OK Click OK to close the Preferences dialog box and apply your changes Oyo 2S Choosing the Startup Label By default each time you start DYMO Label software the last label you used is displayed However you can choose to use any saved label as the startup label To choose the label to display on startup 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Under Startup label select Always start with this label 4 Click Browse The Open dialog box appears 5 Navigate to and select the label to use as the startup label and then click Open 6 Click OK to close the Preferences dialog box and apply your changes Setting the Default Folders You can change the default label file and Address Book folders To change the defa
36. V format file you can then import the data into a personal information management PIM database or other type of program When you export data from DY MO Label software each entry is exported as a single record and each line as a single field To export an Address Book 73 Using the Address Book 1 Choose Export from the Address Book menu The Save As dialog box appeass 2 Select the folder to save the exported file to 3 Enter a name for the file in the File name box 4 Click Save The Address Book data is exported to the selected location Importing Data to an Address Book 74 To use an address or data list already created in another application you must be able to export the list to an Excel file or a delimited file with each line of an entry separated by a comma or tab character and each entry separated by a carriage return line feed The file must be an Excel file or have a csv or txt extension Once you have exported your list you can import the addresses or data into the Address Book The delimiter character may be different for countries other than the US When importing data the list delimiter character is based on the Windows list separator or regional setting being used The Address Book Import Wizard allows you to lay out the information you are importing as you want the information to appear in the address or data list Each available field in the first record of the data appears on a separate line in the
37. Writer Twin Turbo printer choose the label roll to print to from the Select label roll list Choose the label layout to use from the Select label layout list Click Print A label prints using the selected settings Using the Outlook Add In Windows Only 78 DYMO Label software includes a software add in so you can quickly print mailing labels and name badges directly from Microsoft Outlook You can access the add in using a button installed on the Outlook toolbar The add in is available from the Contacts folder and from any Contact dialog box The Outlook Add in works with Outlook 2002 or later The DYMO Outlook Add In does not work with Microsoft Outlook Express You can use the add in to preview your labels and change the label properties before printing or you can use Quick Print to print labels using the most recent settings To use the Outlook Add in Using the Mac Address Book Add In Mac Only 1 Select the contacts that you want to print labels for 2 Click T Print Label in the Add Ins toolbar The DYMO Outlook Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 Ifyou selected more than one contact click Next to review the data for each contact 5 Do the following to select the print options a Choose a label layout to use from the Select label layout list b Ifne
38. a variable Text object Chapter 11 Using the Address Book DYMO Label software includes the DYMO Address Book where you can save addresses or other information that you commonly use You can create as many Address Books as you like The default Address Book installed with the software is named Sample Address Book Y ou can edit this Address Book or you can delete this Address Book and create your own From the Address Book tab you can do the following Insert information from your Address Book to a label with a click of the mouse Create as many Address Books as you want Print labels using addresses from your Outlook contacts or Mac OS Address Book Mac OS v10 2 or later Import a list of addresses or data created in another application Quickly find the addresses you want by searching the Address Book Easily switch from one Address Book to another Creating a New Address Book You can create multiple Address Books to hold addresses or other data If you want to import addresses or data into the Address Book you must first create the Address Book into which you want to import the information The default Address Book installed with DY MO Label software is named Sample Address Book To create a new Address Book 1 Choose New from the Address Book menu The New Address Book dialog box appears 2 Enter a name for the new Address Book in the Name box 3 Accept the default location to save the Address Book to or c
39. al alignment Vertical alignment Image source Scale Border Video Windows Only Adding a Shape Object Preview the image you are importing Left Align the image with the left side of the object Center Center the image within the object Right Align the image with the right side of the object Top Align the image at the top of the object Middle Center the image vertically within the object Bottom Align the image at the bottom of the object Clipboard Insert an image from the Clipboard Live video camera Windows Only Capture and insert a still image generated by a video camera or other Video for Windows compatible device connected to your computer This option is only available when a compatible video device is installed on your computer Use default logo file Insert the default logo you specified in Preferences File Insert an image from a file None Do not scale the image Stretch Stretch the image to fill the object Proportional Scale the image proportionally to fit within the object Type Select a border type Color Choose a color for your border Device Select the video device to use You can add rectangles circles or ovals as well as vertical and horizontal lines to your label To add a Shape object 1 Select the Insert tab gt 2 Double click Shape The Shape Object Properties dialog box appears 3 Select the type of shape to add to your label 4
40. ally begin printing on the right roll until all the labels are printed To use this selection you must have the same type of labels loaded on each side of the printer To use both rolls 1 Load the same type of labels on each side of the printer 2 Select the Use both rolls check box in the Print area When you select the Use both rolls check box the selected printer image changes to show that both rolls will be used LabelWriter 450 Twin Turbo Y Adjusting the Print Quality You can change the print quality setting that is used when printing labels to your Label Writer printer This setting can be important when printing barcodes and some images To choose the print quality 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Label Writer printer tab 3 Under Print quality select one of the following settings e Text to use the default print setting used for most labels e Barcode and graphics to optimize print quality for barcodes and images e Auto to automatically determine the print quality based on the label contents 4 Click OK to close the Preferences dialog box and apply your changes Changing the Tape Label Alignment As a tape label is printed blank space is added at the beginning of the label and at the end of the label Normally the space is the same on both ends of the label However you have the opti
41. an edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any other modifications to an object Adding an Address Object An Address object is similar to a Text object but is designed to print information that changes from label to label such as names and addresses Address objects are by default variable text objects that link to the Address Book You can also choose to make an Address object a fixed Text object so that the content does not change T Ta To 1 2 When you save a label or layout that contains a fixed text Address object the address text is saved as part of the label or layout When you save a label or layout that contains a variable text Address object the address text is not saved as part of the label or layout add an Address object Select the Insert tab Double click gt Address A new Address object is added to your label Move and resize the object as necessary Enter an address directly in the Address object or select an entry from the Address Book Format the text using the formatting toolbar 49 Designing a Layout 50 6 Right click the object and then choose Properties 7 Make any desired changes in the Address Object Properties dialog box and then click OK Y To resize an object select the object and drag a handle on the bounding box Address Object Properties Intelligent Mail barcode Fixed address Color se
42. any changes that you want to the objects in the layout 4 Add and modify any other objects that you want Save your layout You can edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any other modifications to an object Saving a Layout You can save your custom designed layouts for later use Once you save a layout that layout appears as one of the available layouts each time you select the same label type from the Label Types tab To save a layout 1 Design your custom layout 2 Choose Save as Layout from the File menu The Save As dialog box appeass 3 Enter a name for the layout in the File name box and click Save The layout is now available from the Label Types tab Adding Design Objects 48 Y ou create your own label layout by adding design objects to a label Each piece of information on a label is a separate object For example the logo is an Image object the retum address is a Text object the recipient s address is an Address object and so On Adding Design Objects Ed Degas Text i Impress Ion Inc object bie 689 Brush St Oakland CA 94607 3249 i orizontal l nooit object Jim Best Good Bedder and Best 900 Park Ave New York NY 10021 0231 All the objects are added from the Insert tab You can add the following types of objects to your label Address Text Counter Date and Time Barcode Shape Image Clip Art You c
43. ated in earlier versions of the software Viewing the Status of Your Label Maker For certain models of LabelManager label makers the label maker status is displayed in the Print area 32 Viewing the Status of Your Label Maker HB Label maker status LabelManager 420P v The following table describes the possible states of the label maker ehhh ae gt Label maker is connected and battery is charging Label maker is connected and battery is not ees m a charging Label maker is not connected or is turned off ae Label maker is connected and there is a problem with the battery 33 34 This page intentionally left blank for double sided printing Chapter 9 Printing Labels DYMO Label software offers a number of ways in which to insert data and print labels DYMO Label software includes various features for printing single or multiple labels You can print labels in the following ways Print a single label Print a label from the Desktop Windows Print a label using the QuickPrint Widget Mac Print labels from the Address Book Print labels from another application Print multiple labels at once If the selected label type does not match the last label type printed to the selected printer appears on the Print button Printing a Single Label In addition to simply adding text directly to your label DYMO Label software provides a variety of options for printing single labels Print an addre
44. ayouts 6 ne Ga IA SSS in landscape or Format your oar portrait mode label text F Arial Jl gt AP Ae hion Be 7 U HE Properties Preview k he t your label 7 a Zoomto fillthe 3 4 inch 28 mm Width aa Length auto e 100 Editarea withthe jj i label preview Get more information about Create a fixed length Slide to zoom the displayed label type or auto length label inand out Print Area The Print area includes several options for printing your labels If you have more than one DYMO label printer installed you can select which printer you want to print to From the Print area you can do the following Choose a label printer to print your labels to Select the number of copies of each label to print 17 Tour DYMO Label v 8 See the total number of labels that will print a Print your labels If you have more than one address selected in the Address Book you can do the following Choose to print all the addresses that you have selected in the Address Book a Choose to print only the label that is displayed in the Edit area Selectwhich Select printer labels to print Print your label only print the label shown in the workspace O Print all addresses selected in the address book Number of copies 1 5 LabelWriter 450 Turbo wil 1 label will print Select the number of View the number of copies ofthe current labels thatwill print label to print For cer
45. ce Road DYMO i Stamford CT 06902 44 Commerce Road a Stamford CT 06902 Newell Rubbermaid f H Newell Rubbermaid 10B Glenlake Parkway hi paper Atlanta GA 30328 an a However the list in the following example does not contain any blank lines So the text prints as three one line labels 42 Choosing a Printer ea H2 0 F ca Home Insert Page Layout B O Calibri Body 11 Paste Brdr m abaj 383 te y Ba Clipboard li Font Pencils Pens Pencils Pens ae Erasers To print data from a word processor using Smart Paste 1 From your word processing program copy the data you want to print as labels to the clipboard 2 In DYMO Label software make sure the current layout is the correct label that you want to print 3 Choose Smart Paste from Clipboard from the Edit menu A dialog box appears showing you how many labels will print 4 Click OK The indicated number of labels are printed Choosing a Printer If you have more than one label printer installed on your computer you may need to select the appropriate printer before printing All the label printers that are installed on your computer are displayed in the Print area 43 Printing Labels LabelWriter DUO Tape 128 LabelPOINT 350 a LabelWriter 450 Twin Turbo LabelWriter DUO Label LabelWriter 400 Turbo LabelMANAGER 450 Number of copies a i y LabelWriter 450 Twin Turbo 1 label will print To cho
46. cessary choose a printer from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer visually choose the label type or layout or change the address format 6 Click Print A label prints for each selected contact Y Click T Quick Print to print labels using the most recent settings Using the Mac Address Book Add In Mac Only DYMO Label software includes a software add in so you can quickly print labels from your Mac Address Book To use the Mac Address Book Add in 1 From your Mac Address Book select the contact that you want to print a label for Make sure that the contact is not displayed in edit view 2 Right click the contact address to print and then choose Open in DYMO Label The DYMO Mac Address Book Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 Click Preview to display a preview of your label 5 Ifyou have more than one DY MO label printer installed on your computer choose the printer you want to print to from the Select printer list 6 Ifyou selected the Label Writer Twin Turbo printer choose the label roll to print to from the Select label roll list 7 Choose the label layout to use from the Select label layout list 8 Click Print A labe
47. check box in the Print area lt Printing Multiple Addresses You can select multiple entries from the Address Book to print For simple address labels that contain only a single Address object the selected Address Book entries are automatically inserted into the Address object For other types of labels such as shipping labels and two up address labels you have more flexibility about which objects Address variable Text and Barcode objects link to the Address Book To print a label from the Address Book 1 Select a label type and layout to use Make sure you select a layout that contains at least one Address or variable Text object 2 Select the Address Book tab Select the addresses that you want to print The last entry that you select is displayed on the label preview in the Edit area 4 Ifnecessary select the printer that you want to print to in the Print area Select Print all addresses selected in the address book 6 Enter the number of copies to print for each entry in the Number of copies box The number of labels that will print is displayed under the Print button For example if you select five entries from the Address Book and select to print two copies two labels will print for each entry The total number of labels that will print is ten 7 Click Pa Printing Multiple Labels Quickly with Smart Paste When you use Smart Paste to print labels the labels are formatted using the currently selected label layout You can
48. computer just like any other file To ensure that these files automatically show up in the correct locations within DYMO Label software make sure you copy the files to the folders shown below Windows ALibrarieiDocumentsiDYMO Label Labels Label files Mac Documents DY MO Label Software Labels Choose Open from the File menu to access labels in this folder Windows Libraries Documents DY MO Label Labels Layouts aia i Mac Documents DYMO Label Software Layouts Ni Select a label type from the Labels tab to access layouts in this folder Windows Libraries Documents DYMO Labell Address Books Address Mac Documents DY MO Label Software Address Books Books Choose Browse from the Address Book list to access Address Books in this folder Sharing Label Files You can share label files layout files and Address Books with others over a shared network You create a folder on your network that contains the files you want to share Then anyone with access to that location on the network can open the files in DYMO Label software To share label files 31 Frequently Asked Questions 1 Create a folder on your shared network that contains the label files you want to share You can add separate folders to hold any layout files and DYMO Address Books that you want to share 2 Optional Change your default label file folder to this shared folder Removing the Sample Address Book When you start the software the first tim
49. e The selected addresses are saved to the selected DYMO Address Book Using the Mac Address Book If you are using Mac OS v10 4 or later you can display and print addresses you already have stored in the Mac Address Book However unlike the DYMO Address Book you 71 Using the Address Book cannot add or change the addresses in the Mac Address Book from within DYMO Label software You must make changes using the Mac Address Book application Make sure that your Mac Address Book My Card record contains your country of residence This country information is used to determine the correct address format for your labels Refer to the Mac Address Book online Help for more information about My Card To display your Mac Address Book contacts gt From the Address Book list underMac Address Book Contacts choose the Mac Address Book Contacts folder that contains the addresses you want to display DYMO Label software connects to the selected Mac Address Book Contacts folder and displays your contact information in the address list To save Mac Address Book Contacts to your DYMO Address Book 1 Select the addresses that you want to save to your Address Book 2 Choose Save to DYMO Address Book from the Address Book menu The Save As dialog box appears 3 Do one of the following e To save the addresses to an existing Address Book navigate to and select the DYMO Address Book to save the addresses to and then click Save e To save the addr
50. e the DYMO Address Book displayed contains a number of sample addresses When you create a new Address Book that Address Book becomes the current Address Book on the Address Book tab The Sample Address Book remains in your Address Books folder but unless you select the Sample Address Book as the current Address Book you will not see the Sample Address Book again Once you change the current Address Book this new Address Book is displayed each time you start the software You can also permanently delete the sample Address Book from your computer To permanently delete the sample Address Book 1 Navigate to the default Address Book folder that was installed with DYMO Label software By default this folder is created in the following location Windows Libraries Documents D YMO Label Address Books Mac Documents DYMO Label Software Address Books 2 Delete the sample Address Book Sample Address Book ABX from the folder Y ou cannot delete the sample Address Book from within DYMO Label software Finding Your Version 7 Labels Windows Only When you upgrade to DYMO Label v 8 from Version 7 all of the LabelWriter label files in your default label file folder are automatically converted to the new label format and copied into the following default folder Libraries Documents DY MO Label Labels You can open all of your Version 7 LabelWriter label files with DYMO Label v 8 However DYMO Label v 8 cannot open tape labels cre
51. e Add Printer tool in DYMO Label software To add the label maker to your computer 1 Choose Add Network Printer from the File menu The Add Printer tool starts 2 Follow the instructions in the Add Printer tool to add the label maker to your computer If you have trouble adding the label maker to your computer contact your network administrator 3 Restart DYMO Label software 97 98 This page intentionally left blank for double sided printing Chapter 17 Updating the Software Periodically DYMO Label software will automatically check to see if you have the most recent version of the software installed If an update to your version of the software is available you will be asked to confirm that you want to update the software You can also manually check to see if an update is available You must be connected to the Internet to obtain software updates To manually check for software updates 1 Choose Check for Updates from the Help menu A dialog box appears when an update is available Otherwise you are notified that there are no updates available 2 Follow the instructions in the update dialog box to download and install the software update 99 100 This page intentionally left blank for double sided printing Chapter 18 Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the Label Writer printers and DYMO Label software
52. e as your default logo and then click Open A preview of the image is displayed in the dialog box 5 Click OK Changing the Language Windows Only You can change the display language for the DYMO Label software so that you can work in a language that is most familiar to you Changing the language only affects the text and messages in the software Features available in the software are determined by the operating system locale To change the display language Choose Preferences from the Edit menu Select the General tab Under Language select the language you want Click OK The language changes immediately without restarting DYMO Label software BR UD N hm Changing the Units of Measure You can choose to work in English Inches or Metric units To change the units of measure 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the General tab 3 Under Units of measure select English Inches or Metric 4 Click OK to close the Preferences dialog box and apply your changes Hiding the Rulers You can choose to hide or show the rulers in the Edit area By default the rulers are displayed To hide the rulers 84 Changing the Default Font 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the General tab 3
53. e cece eens 46 Designing a Layout 0c 47 Creating a New Layout Source cisco 47 Modifying a Sample Layout 0000 00 2222 cece cece eee eee cece ee eee eeeees 48 Saving PA O Bok 48 Adding Desiri Objects a ia 48 Adding an Address Object 2 2 2 2 cnn cnn 49 Adding a Text Object o2 35 A a ae 51 Adding a Circular Text Object 2 0 2 22222 ce eee e eee 53 Adding an Image Object 0000 0000 c eee cee eee cece eee a a aaaea i 56 Adding a Shape Object 2vei05 6 2 seeds A eee nme cease eens 57 Adding a Barcode Object 00000000000 coco ete ee cece 58 Adding a Counter Object izra aa e a e ee eees 60 Adding a Date and Time Object 0020 000 222 e eee cece cence ee eee eee 61 Using ClipcArt ses 3 tee a eek tht hk eG 62 Adding Clip Art to Your Label 2 22 0 0 0 c cece cece cece cece eee ec eeeeeeeeeees 63 Adding an Image to the Clip Art Library 0000 00000002 c eee e cece eee eee 63 Deleting an Image from the Clip Art Library 0020000000 00002222 eee eee eee ee 63 Adding a Screen Grab to Your Label 000 00 020022 c cece cece eee eee eee eee 64 Chansing the Font hc 402s2 8 a ds See Sea s sical Mee aos 64 Inserting a Symbol 2 22 2 2 e eee cece eceeeeeeeee 64 Aligning Eext ssccc cosccciccsa Sa ated 64 Creatine Verical Text ores shhh e IS to eit seda edo dedo o ae 65 Alienne Objects eM A uel uae heath Ph Gee Seti da a 65 Rotating Objects ta SA yates 65 Resizing Objects o oooo
54. e text from the clipboard onto a label the label automatically prints Each time you click Er the text from the clipboard is automatically pasted onto the current label and the label is then printed This option simplifies the printing of labels when you have copied the information from other programs To set the Paste button to automatically print l Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu Select the Functional tab Under Options select the Paste button automatically prints check box Click OK to close the Preferences dialog box and apply your changes Related Topics 87 88 This page intentionally left blank for double sided printing Chapter 14 About Labels All DY MO label printers that are compatible with DYMO Label software use either DY MO LabelWriter label rolls or DYMO D1 label cassettes The only supplies you will ever need for your printer are the labels We recommend you only use DYMO branded labels A DYMO s warranty does not cover malfunction or damage that may be caused by the use of labels other than DYMO branded labels Because DYMO LabelWriter printers use thermal printing technology you must use specially designed and manufactured labels The thermal coatings used on labels other than DY MO branded labels may not be compatible and may provide unsatisfactory printing or cause the printer to malfunc
55. ed on top of the previous one Each line of text within the object prints as a separate column You can use this option to quickly create vertically oriented text for video spine labels or binders To create vertical text 1 Double click the object that contains the text you want to make vertical The Properties dialog box for that object appears 2 Select the Vertical text check box under Text effects and then click OK The text now appears vertically within the selected object Aligning Objects You can accurately align multiple objects horizontally vertically or both The objects are aligned based on the location of the first selected object For example if you have a Text object an Address object and a line object and you want the Address and line objects to have their left sides start at the same point as the Text object select the Text object first followed by the other two objects You can edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any other modifications to an object To align objects 1 Select the objects that you want to align 2 Choose Align Objects from the Layout menu 3 Select the horizontal and vertical alignment options that you want to apply 4 Click OK The objects are aligned on the label according to your selections Select Center on label to center all objects horizontally or vertically on the label Rotating Objects You can ro
56. el software includes the following features Toolbars quickly access frequently used features Edit Area format your label and see a WYSIWYG preview of how your label will print Labels tab choose your label type and layout or choose a previously created label Insert tab quickly insert a variety of design objects onto your label Address Book tab manage your Address Book and easily insert entries onto your label a DYMO Online quickly access the DYMO Label Web site for tips how tos FAQs and special offers Visitthe Apply alayout Capture anareaofthe screen DYMO Label Website toa label and insert onyour label Pre me METIA abe Visually choose pia Devin and Print iai A your labeltypeand apply layouts Inserttext addresses images shapes lines barcodes dates and counters Store your favorite addresses inthe Address Book or view your Outlook orMac Address Book contacts automatically insert addresses on yourlabel Selecta printerto print your labels Labels Tab The Labels tab displays all of the available label types and the most recently saved and printed labels You can choose a saved or recently printed label to print or edit or you can choose a new label type and layout to begin creating a new label T The label types displayed are based on the type of label printer you have installed If your label printer only prints Label Writer labels then only Label Writer labels
57. election you must have the same type of labels loaded on each side of the printer To use both rolls 1 Load the same type of labels on each side of the printer 2 Select the Use both rolls check box in the Print area When you select the Use both rolls check box the selected printer image changes to show that both rolls will be used LabelWriter 450 Twin Turbo Y Create a Multi Line CD Label You can create a multi line CD label by adding multiple Circular Text objects to your label In the following examples each line of text is a separate Circular Text design object ng Pr Eseng l get Apr 5 Lo sS Y 4 SoS 17 r e Sting Prese Create a Two Sided Label You can quickly create a two sided label using the mirror text effect When you apply this effect a mirror image of the content in the object is placed above the original content This 29 How To feature is useful for creating two sided file folder labels using address labels or for creating tent shaped cards for place cards 1x3 13 U93 0 BJBY A9 O Click here to enter text The mirror effect can be applied to Address Text Counter and Date and Time objects To create a two sided file folder label RW N Create an address label that contains a Text object If necessary resize the Text object so that the object fills the label Enter the text for your label in the Text object Right click the object and choose Properties The
58. en number of digits 105 Glossary 106 Code 39 Code 39 also called Code 3 of 9 can represent the capital letters A through Z the numbers 0 to 9 the space character and certain symbols The name 3 of 9 results from the convention that 3 of the nine elements used in the code are wide Code 39 Library DYMO Label software includes two special versions of Code 39 that are used to barcode books One version calculates the checksum from left to right L gt R The other version calculates the checksum from right to left R gt L Code 39 w Mod 43 Checksum This variation of Code 39 automatically includes a checksum character used to verify the accuracy of the data EAN European Article Numbering EAN is used for products that are made or marketed outside the United States EAN 13 European Article Numbering EAN is used for products that are made or marketed outside the U S EAN 13 requires 13 digits the first 2 digits represent the country code followed by 10 digits of data and finally a checksum character After you enter the 12 digits to be encoded the program automatically calculates the checksum for the 13th digit This code requires numeric information only EAN 8 European Article Numbering EAN is used for products that are made or marketed outside the U S EAN 8 requires 8 digits 2 country code digits 5 data digits and a checksum character After you enter the 7 digits to be encoded the program calculates the 8t
59. ert tab 2 In the Clip Art area click e The Open dialog box appears 3 Navigate to and select the image to add to the Clip Art library and then click Open The image is added to the My Clip Art section of the Clip Art library Deleting an Image from the Clip Art Library You can delete an image from the Clip Art Library at any time To delete clip art 1 Select the Insert tab 2 In the Clip Art area click E The image is deleted from the Clip Art library 63 Designing a Layout Adding a Screen Grab to Your Label You can quickly capture an image from your desktop and add it to your label To capture and insert an image from your desktop 1 Click LO on the toolbar 2 Drag the curser to draw a selection box around the area to capture The Screen Grab dialog box appears 3 Drag the handles to crop the image as desired and then click Insert The selected area is inserted into your label Changing the Font DYMO Label software includes a formatting toolbar that you can use to quickly change the font type size and style for part or all of the text in an Address or Text object All of the TrueType fonts that are installed on your system are available Y To change the font for other types of objects that contain text use the object Properties To change the font 1 Select the text to change To change all the text in an object select the object 2 Use the formatting toolbar to make the desired changes to the font type
60. esses to a new Address book enter a name for the new Address Book in the File name box and then click Save The selected addresses are saved to the selected DYMO Address Book Switching Address Books If you have created more than one Address Book you can choose the Address Book that you want to use to create labels If you want to import addresses or data into an Address Book you must first open the Address Book that you want to import the information into To switch Address Books gt Choose the Address Book to open from the Address Book list If the Address Book you want to open is not listed choose Browse navigate to and select the Address Book that you want to open and then click Open The selected Address Book is displayed on the Address Book tab Searching the Address Book 72 You can quickly narrow the list of addresses displayed in the Address Book using the Search box on the Address Book tab To search the Address Book 1 Enter some text in the Search box All addresses containing the entered text at the beginning of a word are displayed in the address list 2 Enter additional text to further refine the results Exporting an Address Book Filtering the Address Book You can search for separate sets of characters at the beginning of a word by entering a space between each set of characters you want to search for For example if you want to search for addresses that contain words beginning with the let
61. for countries other than the US When using Smart Paste the list delimiter character is based on the Windows list separator or regional setting being used To print multiple labels from a text file 1 In DYMO Label software make sure the current layout is the correct label that you want to print 2 Choose Smart Paste from File from the Edit menu 41 Printing Labels The Open dialog box appears 3 Navigate to and select the text or CSV file that contains the data and click Open A dialog box appears showing how many labels will print 4 Click OK The indicated number of labels are printed Printing from a Word Processor Using Smart Paste You can quickly print labels by copying text from a word processing program such as Microsoft Word When copying text from a word processor you will typically have multiple lines of text such as in an address In this case the text for each label is separated by either a single blank line or a carriage return line feed Smart Paste begins a new label wherever a blank line appears in the text If the text contains no blank lines Smart Paste creates a new label for each line of text For example The two addresses below are separated by a single blank line So the text will print as two three line labels Qa raa CG Home Insert Page Layout Refere B d Calibri Body ju AGA 43 E SS BZ Y aba 00 Ar 7 Clipboard amp Font DYMO 44 Commer
62. gram You can use the add in to format and print selected addresses or other information to your DYMO label printer In addition you can print directly from other programs to your label printer in the same manner as any other printer Y ou can print labels from other programs in the following ways Using the Microsoft Word Add in Using the Microsoft Outlook Add in Windows only Using the Mac Address Book Add In Mac Only Using the Microsoft Excel Add in Using the ACT Add in Windows only Ga E E E sing the printer drivers to print directly from another program Using the Word Add In Windows DYMO Label software includes a software add in that enables you to quickly print labels from a Microsoft Word document The add in works with Microsoft Word 2002 or later The Word Add in locates an address in your document in the same way as the Envelopes and Labels feature in Word You can either select the text for the address or let Word automatically locate the address You can use the add in to preview your label and change the label properties before printing or you can use Quick Print to print a label using the most recent settings To use the Word Add in 1 Optional Select the text you want to print on your label 2 Click T Print Label in the Add Ins toolbar The DYMO Word Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box
63. h checksum digit This code requires numeric information only F fixed Always print text address or barcode as shown The data does not change I Intelligent Mail barcode The Intelligent Mail barcode is used by the United States Postal Service to sort and track mail Interleaved 2 of 5 Interleaved 2 of 5 requires between 2 and 30 numbers This code requires numeric information only and an even number of digits ITF 14 ITF 14 is similar to Interleaved 2 of 5 but requires 14 characters This barcode is printed in a larger size surrounded by a bounding box and is typically used in warehouse applications L label file You save a custom layout to a label file label layout Text and graphics that make up a label design label type Shape and size of a label Matches the label packaging for easy reference O object Each piece of information on a label is a separate object object properties Settings that further define a design object on the label P PDF417 A stacked linear barcode symbol format used in a variety of applications primarily transport identification cards and inventory management Q QR Quick Response code a type of matrix barcode or two dimensional code that has become popular due to its fast readability and large storage capacity compared to standard UPC barcodes 107 Glossary 108 R recent layouts The most recent layouts you have used to print labels recently p
64. he Default Font Help to Improve DYMO Products Windows only Choose the Startup Label Set the Default Folders Set Other Options Zoom the Workspace Adding My Return Address When you store a default return address you can quickly insert this return address into an Address or Text object when needed You can change your default retum address at any time through the Preferences settings To change or add your return address 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appears 2 Ifnecessary select the User information tab 3 Enter your address in the Default return address box and then click OK Adding My Logo You can store an image file to use as your default logo Once you have stored a default logo you can quickly add that logo to any label you create You can change your default logo at any time You can use the following types of image files for the logo BMP GIF PNG JPG TIF 83 Customizing DYMO Label To add or change your default logo 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appears 2 Ifnecessary select the User information tab 3 Under Default logo click Browse The Open dialog box appears 4 Navigate to and select the image file you want to us
65. he barcode within the object 59 Designing a Layout Right Right align the barcode within the object Select a size for your barcode Make sure that the barcode size you choose will work with your application B i y arende size For best results on D1 tape labels select Medium or Large Adding a Counter Object 60 You can automatically and sequentially number labels by placing a Counter object on the label layout You can define text you want to appear before and after the counter numbers You can also specify the starting number the increment to be used for counting 1 2 10 and so on the minimum width of the numbers and include leading zeros You can change the font settings for the numbers and text and change the horizontal and vertical alignment of the text and numbers You can also print the counting information in vertical format and create mirror images of the counter information on the labels The labels are automatically numbered according to your specifications when you print them The current number and other settings appear on the label displayed in the Edit area To add a Counter object 1 Select the Insert tab 2 Double click MC Counter A new Counter object containing 001 is added to your label 3 Right click the object and then choose Properties 4 Make any desired changes in the Counter Object Properties dialog box and then click OK 5 Move and resize the object as necessary A To res
66. his option is necessary if you have more than one variable object on the label Left Left align the barcode within the object Center Center the barcode within the object Right Right align the barcode within the object Select a size for your barcode Make sure that the barcode size you choose will work with your application For best results on D1 tape labels select Medium or Large None Do not print the barcode text Above Place the barcode text above the barcode Below Place the barcode text below the barcode Font Change the font for the barcode text Select the type of barcode to add to your label Select the type of data you want to use to create the barcode Text All characters accepted Phone number Valid phone number Email Valid email address Subject field is not required SMS text message Valid phone number Text field is required Vcard First Name and Address fields are required Web page Valid URL Left Left align the barcode within the object Center Center the barcode within the object Right Right align the barcode within the object Select a size for your barcode Make sure that the barcode size you choose will work with your application For best results on D1 tape labels select Medium or Large Select the type of barcode to add to your label Enter the text you want to use to create the barcode Left Left align the barcode within the object Center Center t
67. however these edits will not be saved in the original data 77 Printing Labels from Other Programs 4 5 mn Do the following to select the print options a Choose a label layout to use from the Select label layout list b Ifnecessary choose a printer from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout Click Print A label prints using the selected settings Click T Quick Print to print a label using the most recent settings Using the Word Add In Mac DYMO Label software includes a software add in so you can quickly print labels from a Microsoft Word document The add in works with Microsoft Word 2004 or later To use the Word Add in 1 2 Select the text to print on your label Do one of the following e Word 2004 Click T in the toolbar EA e Word 2008 Choose DYMO Label Writer from the Y menu The DYMO Word Add In dialog box appears Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data Click Preview to display a preview of your label If you have more than one DYMO label printer installed on your computer choose the printer you want to print to from the Select printer list If you selected the Label
68. i lirios lol Jim Best Good Bedder and Best ad 900 Park Ave New York NY 10021 0231 14 Label Objects Clip Art You can add the following types of design objects to your label from the Insert tab Address a Text Counter Date and Time Barcode Shape such as lines rectangles circles and so on Image from your own collection Circular Text DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels Images in the Clip Art library are organized into different categories making it quick and easy to find the clip art image that you want to use You can also customize the Clip Art library by adding or deleting images Insert Tab Labels Insert Address Book Label Objects Drag or double click to add to label Address E Intelligent text box for addresses Text Aj Text box for static text Counter DOM Automatic counter Date and Time En Auto updating date and time stamp MI Barcode 1 Variety of barcode types e Shape Line rectangle or ellipse Image a Image from your collection Circular Text Oppa Curved text Clip Art Drag or double click to add to label Show all Hide all gt My Clip Art P Arrows P Business gt Electrical symbols gt Mailing amp shipping Y Miscellaneous Z m b T lt Tour DYMO Label v 8 Address Book Tab Edit Area The Address Book tab d
69. isplays a list of all the contacts in the current Address Book DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book You can add delete or edit entries in this sample Address Book Or you can create a new Address Book that contains only your contacts and with a name you prefer Alternatively if you already have all your contacts saved in Outlook or the Mac Address Book you can choose to display those contacts on the Address Book tab You can also import addresses saved in a spreadsheet or text file to a new or existing DYMO Address Book From the Address Book tab you can do y Labels Insert Address Book the following Quickly add an address to a label Seer Ackiress Book R Sample Address Book gt Select multiple addresses to print a Add delete and edit addresses in a O Best Jim a DYMO address book E Candr s G bor Switch to a different Address Book O A C Coyote will E View and print your Outlook or Mac C Degas Ed Address Book contacts Ol Kilgarriff Danielle Search for one or more addresses O Moire Didier Filter the Address Book to view only Monk Alvin al C Schreppel Harrison the addresses you want to see O Spritzer Bill D Spritzer Bottle Company hd Y To select or clear the check boxes for aa pee all addresses choose Select All or x Delet Select None from the Address Book 5 right click menu Cur
70. ize an object select the object and drag a handle on the bounding box Adding Design Objects Counter Object Properties Text to include Start at Count by Width Print leading zeros Font and color Vertical text Mirror Text scaling Horizontal alignment Vertical alignment Adding a Date and Time Object Before Enter any text that you want to appear before the counter After Enter any text that you want to appear after the counter For example if you want to create labels for a set of 10 CDs numbered sequentially you can enter Disc in the Before box and of 10 in the After box When you print your labels the first label will read Disc 1 of 10 the second label will read Disc 2 of 10 and so on Enter the number to start the counter at Enter the number to increment by Enter the minimum number of spaces to reserve on the label for the counter Include leading zeros before counter numbers Use the Width and Print Leading Zeros options together to print zeros in front of smaller numbers For example suppose you enter 5 for the width and you select Print Leading Zeros In this case when you print a label numbered 10 the number will print as 00010 5 characters wide with leading zeros If you do not select Print Leading Zeros the label will print as 10 with three blank spaces in front of the number Font Windows Change the font type size and style Font Mac Change the font
71. k for double sided printing Glossary A Address Book You can save addresses or other pieces of information that you commonly use so that you can easily access them address format The address format determines which Outlook data fields will be printed on your label and how those fields will be formated C Codabar Codabar is commonly used to represent mathematical and financial figures because it can contain the digits 0 through 9 plus and minus signs as well as decimal points This code can also contain punctuation characters including the forward slash dollar sign and colon Codabar Library DYMO Label software includes two special versions of Codabar that are used to barcode books One version calculates the checksum from left to right L gt R The other version calculates the checksum from right to left R gt L Code 128 A Code 128 A can represent numbers and uppercase letters as well as control characters Code 128 Auto Code 128 Auto uses a combination of Code 128 A B and C DYMO Label software analyzes the data and then uses whichever combination of codes yields the most compact barcode switching from one code to another in the middle of the barcode if necessary Code 128 B Code 128 B can represent numbers upper and lowercase letters and punctuation characters Code 128 C Code 128 C yields very compact numeric only barcodes This code requires numeric information only and an ev
72. l contain Text objects for text other than an address You can customize the appearance of the text for example change the font font size and text justification To add a Text object 1 Z A eee Select the Insert tab Double click A Text A new Text object is added to your label Move and resize the object as necessary Enter some text in the Text object Format the text using the formatting toolbar Right click the object and then choose Properties Make any desired changes in the Text Object Properties dialog box and then click OK To resize an object select the object and drag a handle on the bounding box 51 Designing a Layout 52 Text Object Properties Color settings Function as variable object Vertical text Mirror Text scaling Horizontal alignment Vertical alignment Text color Select a color for your text Background color Select a background color for the object Select this check box to have the object accept variable text Clear this check box to use fixed text in the object Place the text vertically within the object Add a mirror image of the text on your label None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Left Left align the text within the object Center Center the text within the object Bill Spritzer Spritzer Bottle Company
73. l prints using the selected settings Using the Excel Add In Windows DYMO Label software includes a software add in so you can quickly print labels from a Microsoft Excel document The add in works with Microsoft Excel 2002 or later 79 Printing Labels from Other Programs The Excel Add in treats each column in a row as a line of data on the label and each row as a new label You can use the add in to preview your labels and change the label properties before printing or you can use Quick Print to print labels using the last selected settings To use the Excel Add in 1 Select the cells that contain the text you want to print on your label 2 Click T Print Label in the toolbar The DYMO Excel Add In dialog box appears 3 Make any necessary changes to the text to be printed You can make edits to the data in the text box however these edits will not be saved in the original data 4 Ifyou selected more than one row of text click Next to review the data for each label 5 Do the following to select the print options a Choose a label layout to use from the Select label layout list b Ifnecessary choose a printer from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 6 Click Print A label prints for each row of text you selected Y Click T Quick
74. lick Browse to choose a different location 4 Choose one of the following from the Contents list e Address List to create a new Address Book that contains address data e Data List to create a new Address Book that contains non address data 5 Click OK A prompt appears asking if you want to import data from an existing file 69 Using the Address Book 6 Do one of the following e Click No to create a blank Address Book e Click Yes and then follow the instructions in the Address Book Import Wizard to import data from an existing file The new Address Book is saved and is displayed on the Address Book tab Adding an Address You can add addresses to the Address Book individually by typing the information or pasting the data from another source You can also import a list of address information from a text delimited or Microsoft Excel file The Address Book automatically determines first and last name based on the first line of text You can choose how the entry is filed with the File As setting In addition you can set up address keywords to make sure certain text is filed appropriately such as a company name To add an entry to the Address Book Select the Address Book tab Click New next to the Current address box Enter or paste the information for the new address into the Current address box BR Ww N e Choose how you want to file the address from the File as list or enter the name as you want the ent
75. llowing chapters Tour DYMO Label v 8 Getting Started How To Frequently Asked Questions Printing Labels Designing a Layout Using the Address Book Printing Labels from Other Programs Customizing DYMO Label About Labels Updating the Software What s In This User Guide Gives an overview of the DYMO Label v 8 software main work areas Contains topics to help new users start printing labels right away Gives you some ideas about how you can do more with your labels and get the most out of DYMO Label software Contains answers to commonly asked questions Describes all the options for quickly printing labels from within DYMO Label v 8 from the desktop and from other applications Describes how to create or modify label layouts to create your own custom label designs Describes how to use the DYMO Address Book and how to print labels from your Outlook Contacts or Mac Address Book Describes how to print labels using DYMO Add Ins for Microsoft Office applications ACT and Mac Address Books Describes various options for customizing the software so you can use the software the way you want Describes thermal printing and the different types of labels available for DYMO label printers Describes how to obtain software updates as they become available This page intentionally left blank for double sided printing Chapter 2 What Version 7 Users Need to Know If you are used to worki
76. ng in DYMO Label software Version 7 8 and earlier this chapter offers some important information you need to know when working in DYMO Label v 8 Upgrading to DYMO Label v 8 Windows The first time you start DYMO Label v 8 the DYMO Label First Run wizard guides you through the following procedures Importing your settings from an earlier version of the software Many of your previous settings can be imported including your default font default return address and your startup label settings In addition all of the Label Writer label files in your default label file folder are automatically converted to the new label format and copied into the new default Labels folder Also all of your Address Books are automatically converted to the new Address Book format and copied into the new default Address Books folder Choosing to participate in the DYMO Product Improvement Program a Registering your DYMO label printer Upgrading to DYMO Label v 8 Mac Many of your previous settings are imported when you install DYMO Label v 8 Some of the settings that are imported from earlier versions of the software include your default font default label file folder default return address and your startup label settings Label Files Label Files that you create are now stored in the following default folder Windows Libraries Documents D YMO Label Labels Mac Documents DYMO Label Software Labels You can open all of your Version
77. nized To create a new folder 1 Navigate to the Saved or Downloads folder 2 Click A new folder is created 3 Enter a name for the folder and then press Enter Once you have created folders for your labels you can cut and paste your labels into the desired folders Deleting Labels and Folders You can delete any labels stored on your LabelManager 500T S label maker You can also delete any of the folders on your label maker that you have created to keep your labels organized The Downloads Recently Printed and Saved folders cannot be deleted To delete labels and folders 1 Navigate to and select the labels or folders to delete 2 Click The selected labels or folders are deleted from the label maker Managing Clip Art You can delete clip art images that you previously downloaded to your label maker To delete clip art 1 Click vin the DYMO Label software Print area 2 Click y Manage labels and Clip Art on the label maker The LabelManager 500TS File Manager dialog box appears 3 Click My Clip Art in the navigation pane 4 Select the images to delete from the label maker and then click A message appears asking if you want to delete the selected images 5 Click OK 95 96 This page intentionally left blank for double sided printing Chapter 16 Adding a Wireless Network Printer To use a wireless DYMO label printer over a wireless network connection you must add the printer to your computer using th
78. nted label 4 Click OK to close the Preferences dialog box and apply your changes Setting the Default Copies to Print You can set the default number of copies to print to any value that you want You can always change this setting when you are ready to print To change the default number of copies to print 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Under Default number of copies to print enter the number of copies to use as the default in the copies box 4 Click OK to close the Preferences dialog box and apply your changes 46 Chapter 10 Designing a Layout DYMO Label software includes many sample layouts you can use right away The sample layouts contain most of the design objects you need for a particular label type For example the Large Shipping label has a sample layout that includes the following objects an Address object to hold the recipient s address a Text object to hold your return address an Image object to hold your company logo or another image a horizontal line object used to separate the logo and return address from the recipient s address Ed Degas Text Impress Ion Inc object bie 689 Brush St we Oakland CA 94607 3249 Horizontal 3 Line object Address _____ MANO O Magen al py fl ppeg yp UU TU object Jim Best Good Bedder and Best 900 Park Ave New York
79. nting labels You can visually choose the label type and layout you want select and insert your default logo and return address and even print directly from the desktop without opening DYMO Label software Review the following topics to start using DY MO Label software a Adding My Return Address a Adding My Logo Finding Your Label Type Choosing a Layout Printing Your First Label Printing from the Desktop Windows Using the QuickPrint Widget Mac Adding My Return Address When you store a default return address you can quickly insert this return address into an Address or Text object when needed You can change your default retum address at any time through the Preferences settings To change or add your return address 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appeass 2 Ifnecessary select the User information tab 3 Enter your address in the Default return address box and then click OK Adding My Logo You can store an image file to use as your default logo Once you have stored a default logo you can quickly add that logo to any label you create You can change your default logo at any time You can use the following types of image files for the logo BMP GIF PNG JPG TIF To add or change your default logo 21 Getting Started 1 Do one of the following e For Windows ch
80. ocate your label in the Label Types list and verify that the name and dimensions match those that appear on your label packaging 3 To further confirm that you have located the correct label type do the following a Click next to the label name or at the bottom of the Edit area A list of DYMO part numbers for that label is displayed b Locate the DYMO part number for your label on the label packaging c Verify that the DYMO part number on your label packaging matches one of the part numbers in the list Choosing a Layout Choosing a Layout The Label Types section of the Labels tab displays a preview of all the different label types Each label type has several sample layouts available You can choose one of these layouts to use as is or as a starting point for designing a new layout To choose a label layout 1 Select the Labels tab 2 Under Label Types select the label type you want to use Several sample layouts are displayed 3 Select the layout that you want to use The label layout that you selected appears in the Edit area Tips e Click to display detailed information about a label type to either match the labels you already have or find out which labels to purchase e You can filter the types of labels displayed by selecting a label category from the Show list at the top of the Labels tab Printing Your First Label Printing labels is as easy as selecting a label type and layout entering your data and clicking
81. occcccccccccccccccccccccccnnnnnn nn 66 Adding a Border to an Image ooooocccccccccccccccccccccccccccnnnncncnccccncnnnnnccccocs 66 Adding a Border to a Tape Label 00000 000222 66 Adding Shading to Objects 2 2 2 0000 o occ cece cece ence eeeee 66 Creating a Variable Text Object 0 000 000 c cece cece cece cece cece cece eee ee 67 vi Using the Address Book ooooooocccoccccccccccccccccccccco Creating a New Address Book oooocccccccccccccccccccccccccccccccncnnnnnnnnnnnnnnnnnnns Add A ES a e a a e e o do dd le Adding an Address from a Label ooooocoocccccccccccccccccccccccccccccnnnncncccccccnns Editing an Address ono a a ea a n a a E Deleting an Address SS EA A EE N as Using Outlook Contacts tsena a e a aaa E A a paa Ea EAA Using the Mac Address Book ooooocccccccccccccccccccccccccccccccncncncncnnnnnnnnnnnnos Switching Address BOOKS ria ro nica Searching the Address Book 0 0 000 000 0000 ccc ccc ccc cece cece ce eeeeeeees Filtering the Address Book 0 022222 c cece eee cece eee cc eeeeeeee Exporting an Address Book 0 0 000 000 0 000 c ccc eee cece cece cence Importing Data to an Address Book 0 02222 c eee e eee eee eee cece eee eens Editing Address Book Keywords Windows Only 22 0 0 2 22 e eee Printing Labels from Other Programs sing the Outlook sing the Word Add In Windows 22 00
82. oftware includes many options for adding style to your labels The following are just some of the options that are available for enhancing the appearance of your labels Add clip art to your label Insert symbols Add a border to an image Add a border to your label Use any font installed on your system Add vertical text to your label Add shading to your label Print Multiple Labels Quickly with Smart Paste When you use Smart Paste to print labels the labels are formatted using the currently selected label layout You can print using data from the clipboard or from a text or delimited CSV file To print multiple labels from the clipboard 1 2 Copy the text you want to print as labels to the clipboard Choose Smart Paste from Clipboard from the Edit menu A dialog box appears telling you how many labels will be printed 27 How To 3 Click OK The indicated number of labels are printed To print multiple labels from a text file 1 Choose Smart Paste from File from the Edit menu The Open dialog box appears 2 Navigate to and select the text or CSV file that contains the data and then click Open A dialog box appears showing how many labels will be printed 3 Click OK The indicated number of labels are printed Print Quickly from Anywhere Windows DYMO Label now includes QuickPrint which is located in the notification area of your desktop Now you can drag or paste addresses from any program or
83. on of printing the tape label with less space at the beginning or at end of the label To change the label alignment 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Tape printer tab 45 Printing Labels 3 Under Label alignment select one of the following settings e Left to eave less space at the beginning of the label e Center to print the label with equal space on both ends of the label e Right to leave less space at the end of the label 4 Click OK to close the Preferences dialog box and apply your changes Printing Cut Marks Between Labels When printing multiple tape labels you can choose to print a label separator cut mark between each label to indicate where the labels should be cut You can also choose to automatically cut each label before the next label prints Depending on your printer model the printer either automatically cuts the label or pauses so you can manually cut the label before continuing To change the label separator 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Tape printer tab 3 Under Label separator select one of the following e Cut each label as printed to pause or cut each label before the next label prints e Print cut marks between labels to print a mark between each pri
84. oose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu The Preferences dialog box appeass 2 Ifnecessary select the User information tab 3 Under Default logo click Browse The Open dialog box appears 4 Navigate to and select the image file you want to use as your default logo and then click Open A preview of the image is displayed in the dialog box 5 Click OK Finding Your Label Type 22 A preview of each of the different label types is displayed in the Label Types section on the Labels tab These previews help you to visually choose the label that matches the labels loaded in your label printer th The label types displayed are based on the type of label printer you have installed If your label printer only prints Label Writer labels then only Label Writer labels are displayed If your label printer only prints D1 labels for example a LabelManager 420P or LabelManager PnP label maker then only Tape labels are displayed If you have more than one type of label printer installed or if you have a LabelWriter Duo printer installed both LabelWriter labels and Tape labels are displayed The name and dimensions for each label type are located under the preview for each label type Match the label information to the information on the label package To find your label type 1 Find the name and dimensions for your label type on the packaging that your labels came in 2 L
85. ose a printer 1 Click the printer image in the Print area All the label printers that are installed on your computer are displayed However only the printers that can print the currently selected label type are available 2 Select the printer that you want to print to The selected printer is displayed in the Print area Printing to a LabelWriter Twin Turbo Printer The Label Writer Twin Turbo printer features two side by side label printers in one allowing you to have two types of labels loaded and ready for printing When you have a Label Writer Twin Turbo printer installed on your computer each label roll shows up in the printer list as a separate printer The label roll that you will print to is indicated by a green arrow and is bordered in blue For example Twin Turbo with LabelWriter 450 Twin Turbo Y Left Roll selected When printing to a Label Writer Twin Turbo printer you must select the printer that has the label roll you want to print to highlighted Using Both Label Rolls The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll For example suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains 44 Adjusting the Print Quality about 100 labels You can choose to use both rolls and when the printer runs out of labels on the left roll the labels automatic
86. rent address Andrea Mantegna 200 W 30th St New New York NY 10001 4901 File as Mantegna Andrea X The Edit area is the main workspace for creating labels A WYSIWYG what you see is what you get preview of your label is displayed in the Edit area As you add design objects to your label or change the formatting you can immediately see how your label will print The Edit area includes the following features A toolbar for quickly formatting your label text Quick access to label layouts 16 Print Area A preview of your label The features available in the Edit are vary depending on the type of label you have selected Edit Area LabelWriter Label Capture an areaofthe screen Apply a recently used layoutto yourlabel Save y our label and insert on your label r 4 Display y our label i Recent Layouts 5 a n A A C in landscape or Format your s r IR portrait mode label text Anal 22 Ar e hiron B 7 u Preview your label Click Here to Enter Address gt Zoom to fillthe Editarea withthe Address 3 x1 ys 100 label preview Get more information about Slideto zoom inand out the displayed label type Edit Area Tape Label Capture an area of Clearthe dataand formatting from the the screen andinsert Add a border current label Save your label on your label to your label r 7 Pan J Display your label y E Recent L
87. rinted labels Displays the last ten labels printed recently used label types Displays the label types that you have used most recently You do not need to have saved or printed labels with these label types reference name Name assigned to an object so that the object can be referenced when multiple variable objects are on a single label For example when linking a barcode to a specific object on a label you use the reference name of the object in the barcode properties S saved labels Labels that you have created and saved as label files SmartPaste A quick way to print labels using data from other programs U UCC EAN 128 UCC EAN 128 is used instead of EAN 8 EAN 13 when additional information needs to be encoded UPC Universal Product Code UPC is commonly used to identify retail products sold in stores in the United States UPC A Universal Product Code UPC version A is commonly used to identify retail products sold in stores in the United States This code requires 12 digits the first digit represents the product type the next five digits encode the manufacturer s UPC code the next five digits represent the product code followed by the checksum digit After you enter the 11 digits to be encoded the program automatically calculates the checksum for the 12th digit This code requires numeric information only UPC E Universal Product Code UPC version E is small in size and is commonly used for small packages
88. ry to be filed 5 Click Save The new address appears on the label in the Edit area and the first line of the new address appears in the address list The addresses are automatically sorted in alphabetical order based on the File as selection Adding an Address from a Label When you enter an address on a label in the Edit area you can choose to save that address to the Address Book To add an address from a label to the Address Book 1 Select the Address object that contains the address you want to add to your Address Book To add multiple addresses from your label at one time select each Address object that contains an address you want to add to your Address Book 2 Choose Save to DYMO Address Book from the Address Book menu The address is saved to your Address Book and is displayed in the address list Editing an Address You can edit the addresses in the Address Book at any time To edit an address in the Address Book 1 Select the address that you want to edit from the Address Book The address is displayed in the Current address box 70 Deleting an Address 2 Make any changes that you want to the address and click Save Deleting an Address You can delete one or more addresses at a time from the Address Book When you delete an address that address is permanently removed from the Address Book To delete an address from the Address Book 1 Select the address to delete from the Address Book 2 Click x
89. s showing you how many labels will print 4 Click OK The indicated number of labels are printed Printing from a Text File Using Smart Paste Y ou can use Smart Paste to print labels using data contained in a text file Text files can be created in various ways such as with a text editing program exporting from a database application and so on When you export text from a database you typically create a delimited file CSV with each part of an entry separated by comma or tab characters and each entry separated by a carriage return or line feed Smart Paste inserts a line break on the label wherever a delimiter character appears When a comma is used as a delimiter make sure any commas that you want to print on the label are enclosed in quotation marks When a carriage return line feed is detected a new label is started For example The following lines of text delimited using commas DYMO 44 Commerce Road Stamford CT 06902 Newell Rubbermaid 10B Glenlake Parkway Atlanta GA 30328 will print as two three line labels one for DYMO and one for Newell Rubbermaid DYMO Newell Rubbermaid 44 Commerce Road 10B Glenlake Parkway Stamford CT 06902 Atlanta GA 30328 In another example the following three lines of text will print as three two line labels Pens 0 50 each i Pencils Pens 0 50 each 3 for 1 00 Pencils 3 for 1 00 Erasers 1 00 l Erasers 1 00 The delimiter character may be different
90. se New to import and print a new set of data e Choose a saved data and layout set to print The Import Data and Print wizard starts 3 Follow the instructions in the wizard to choose your data source and print your labels About Smart Paste DYMO Label software includes a Smart Paste feature for quickly printing labels using data from other programs Using Smart Paste you can print multiple labels from a list created in a word processor spreadsheet or other similar program by first copying the data to the clipboard Or you can use Smart Paste to print the data contained in a text or delimited file The following topics describe the different ways you can use Smart Paste to quickly print labels Using Smart Paste to Print from a Word Processor Using Smart Paste to Print from a Spreadsheet Using Smart Paste to Print from a Text File 39 Printing Labels Printing Multiple Labels Quickly with Smart Paste When you use Smart Paste to print labels the labels are formatted using the currently selected label layout You can print using data from the clipboard or from a text or delimited CSV file To print multiple labels from the clipboard 1 Copy the text you want to print as labels to the clipboard 2 Choose Smart Paste from Clipboard from the Edit menu A dialog box appears telling you how many labels will be printed 3 Click OK The indicated number of labels are printed To print multiple labels from a text file 1
91. size and style Inserting a Symbol You can add a special character or symbol to your label The symbols available are determined by the fonts installed on your system Changing the font selected will change the symbols that are available DYMO Label software only supports TrueType fonts To insert a symbol 1 Place the cursor at the point where you want to insert a symbol 2 Choose Symbol from the Insert menu 3 Windows only Choose the font that contains the symbol you want to insert from the Fonts list 4 Select the symbol you want to insert and click Insert The selected symbol is inserted on your label in a size that matches the text font size Aligning Text gt You can choose how to align the text within a Text Address Counter or Date and Time object To align the object on the label see Aligning Objects To align text 1 Select the object that contains the text you want to align 2 Click Properties in the toolbar The Properties dialog box for the selected object appears 64 Creating Vertical Text 3 Select the alignment options you want under Horizontal alignment and Vertical alignment and then click OK Y ou can also adjust the alignment options using the formatting toolbar Creating Vertical Text Y ou can print any text within a Text Counter or Date and Time object vertically With vertical text each character of the first line in the object prints on a separate line with each character plac
92. software includes a variety of useful clip art images that you can quickly add to your labels Images in the Clip Art library are organized into different categories making 62 Using Clip Art it quick and easy to find the clip art image that you want to use Y ou can also customize the Clip Art library by adding or deleting images Review the following topics for information about adding clip art to your labels and customizing the Clip Art library Adding Clip Art to Your Label a Adding an Image to the Clip Art Library a Deleting an Image from the Clip Art Library Adding Clip Art to Your Label DYMO Label software includes a variety of useful clip art images that you can quickly add to your labels To add clip art 1 Select the Insert tab 2 In the Clip Art library double click the image you want to add to your label If you do not see the image you want to add click the desired category title to display all images for that category The selected image is added to your label 3 Move and resize the object as necessary To resize an object select the object and drag a handle on the bounding box Adding an Image to the Clip Art Library DYMO Label software includes a variety of useful clip art images that you can quickly add to your labels You can also add your own images to the Clip Art library You can add the following types of files to the Clip Art library BMP JPG GIF TIF and PNG To add custom clip art 1 Select the Ins
93. ss from the Address Book Print from the desktop without starting DYMO Label software Windows Print a label using the QuickPrint Widget Mac Print labels directly from other applications Printing from the Address Book You can select an entry from the Address Book to print on a label For simple address labels that contain only a single Address object the selected Address Book entry is automatically inserted into the Address object on the label For other types of labels such as shipping labels and two up address labels you have more flexibility about which objects Address variable Text and Barcode objects link to the Address Book To print a label from the Address Book 1 Select a label type and layout to use from the Labels tab Make sure you select a layout that contains at least one Address or variable Text object Select the Address Book tab Select the address to print from the Address Book The address appears on the label in the Edit area If necessary select the printer that you want to print to 35 Printing Labels 5 Enter the number of copies to print in the Number of copies box The number of labels that will print is displayed under the Print button 6 Click Pre Printing from the Desktop Windows Using QuickPrint you can quickly print a label directly from your desktop without opening DYMO Label software To print from the desktop 1 Double click T in the notification area on the desktop
94. sv or txt extension Universal Data Links See the Microsoft documentation on Universal Data Link UDL for more information To import data and download labels to the label maker 1 Click al in the DYMO Label software Print area 2 Click Y Create a set of labels from a spreadsheet or database and download 3 Follow the instructions in the Import Data and Download wizard Downloading Clip Art The LabelManager 500TS label maker includes a variety of useful clip art images that you can quickly add to your labels You can also download your own custom images to the label maker You can download images from the My Clip Art section ofthe DYMO Label software Clip Art library or directly from your computer The following types of image files can be downloaded to the label maker BMP JPG GIF TIF and PNG 93 LabelManager 500TS Label Maker To download clip art to the label maker 1 Click al in the DYMO Label software Print area 2 Click ay Download Clip Art The Download Clip Art dialog box appears 3 Do one of the following e Under My Clip Art select the image to download to your label maker The image is added to the Download List e Click e navigate to and select an image on your computer to download to your label maker and then click Open The image is added to the Download List and to the My Clip Art section of the DYMO Label software Clip Art library 4 Click Download All images in the Download
95. t click Change next to Font and then choose a text color for the object Creating a Variable Text Object All Address objects are designed to hold information that varies from label to label For example Address objects automatically display an entry that you select from the Address Book Also you can automatically paste information from the clipboard directly into an Address object Normally Text and Circular Text objects can only display fixed information that you enter directly into a Text object or into the Circular Text Properties dialog box However you can make a Text or Circular Text object display variable information in the same manner as an Address object that is turn a plain Text object into a variable Text object As an example suppose you are creating a name badge label You can create one Text object to hold the fixed text Hello my name is and create a variable Text object to hold the person s name You can then either paste names directly into the variable Text object with Smart Paste for example or use the Address Book to insert multiple names when the labels print To create a variable Text object 67 Designing a Layout 68 1 Right click the Text or Circular Text object that you want to make a variable Text object and then choose Properties The Properties dialog box for the selected object appears Select the Function as variable object check box and then click OK The selected object is now
96. tain models of LabelManager label makers the label maker status is displayed in the Print area For more information on the possible states of the label maker see Viewing the Status of Your Label Maker HB Label maker status LabelManager 420P v Zooming the Workspace Windows Several options are available for zooming the workspace You can zoom just the label in the Edit area or you can zoom the entire DYMO Label window To zoom the label gt Do one of the following e Move the slider at the bottom right of the Edit area e Click e at the bottom right of the Edit area to zoom the label to fit the Edit area e From the View menu point to Zoom Label and then select a zoom level for the label To zoom the DYMO Label window gt From the View menu point to Zoom Window and then move the slider to set the zoom level 18 Zooming the Workspace Mac Zooming the Workspace Mac Several options are available for zooming the label in the Edit area To zoom the label gt Do one of the following e Move the slider at the bottom right of the Edit area e Click at the bottom right of the Edit area to zoom the label to fit the Edit area e From the Layout menu point to Zoom Label and then select a zoom level for the label 19 20 This page intentionally left blank for double sided printing Chapter 5 Getting Started DYMO Label software includes many options for quickly and easily designing and pri
97. tate objects individually or simultaneously Shape objects cannot be rotated To rotate an object 1 Select the object you want to rotate 2 From the Layout menu point to Rotate Object and then choose an amount to rotate the object 65 Designing a Layout Resizing Objects You can resize an object to the size of another object on your label The objects are resized based on the size of the first selected object For example if you have a Text object a line object and an Image object and you want to resize the Text and line objects to be the same size as the Image object select the Image object first followed by the other two objects Y ou can edit the text in an Address or Text object at any time However you must have the Insert tab selected to make any other modifications to an object To resize objects 1 Select the objects that you want to resize 2 Choose Resize Objects from the Layout menu 3 Select the width and height options that you want to apply 4 Click OK The objects are resized according to your selections a To resize a single object select the object and drag a handle on the bounding box Adding a Border to an Image A border can be added to any image You can select the type and color of the border you want to add When you add a border to an image the border surrounds the actual image not the object that contains the image To add a border 1 Double click the image that you want
98. ter shown and the full list appears LabelWriter DUO Tape 128 LabelPOINT 350 AN LabelWriter 450 Twin Turbo LabelWriter DUO Label LabelWriter 400 Turbo LabelMANAGER 450 Number of copies a 1 x LabelWriter 450 Twin Turbo 1 label will print LabelWriter Twin Turbo Users LabelWriter Twin Turbo Users The Left and Right label rolls show up in the printer list as separate printers The label roll that you will print to is indicated by a green arrow and is bordered in blue For example Twin Turbo with LabelWriter 450 Twin Turbo Y Left Roll selected This page intentionally left blank for double sided printing Chapter 3 Helping to Improve DYMO Products Windows Only Y ou can help improve DYMO Label software by allowing DYMO to collect anonymous information on how you use the product The information collected will not be used to personally identify you and you can stop participating at any time For more information about the DYMO Product Improvement Program visit the DYMO Product Improvement Program Web site To participate in the DYMO Product Improvement Program 1 Choose Preferences from the Edit menu 2 Select the General tab 3 4 Click OK to close the Preferences dialog box and apply your changes Select the Help improve DYMO products check box 10 This page intentionally left blank for double sided printing Chapter 4 Tour DYMO Label v 8 DYMO Lab
99. ters mo or de you can enter mo de into the Search box You can then filter the Address Book using one of the following options ANY words displays addresses that contain words beginning with any set of entered characters For example 1f you enter mo de into the Search box and choose Filter using ANY words you will see results such as the following Ralph Cheatham Ed Degas Alvin C Monk Dewey Cheatham and Howe Impress lon Inc Cartoon Music Esq 689 Brush St Company 104 Montgomery St Oakland CA 94607 1 N Michigan Ave San Francisco CA 94104 4301 3249 Chicago IL 60602 4812 These results contain words that begin with the letters mo or de ALL words displays only addresses that contain words beginning with all sets of entered characters For example 1f you enter mo de into the Search box and choose Filter using ALL words you will see results such as the following Ralph Cheatham Dewey Cheatham and Howe Esq 104 Montgomery St San Francisco CA 94104 4301 These results contain words that begin with the letters mo and de To filter the Address Book 1 Enter the characters that you want to search for in the Search box 2 Click w next to the Search box 3 Point to Filter using and then choose ANY words or ALL words Exporting an Address Book You can export information from an Address Book to a comma separated value CSV file for use with other programs Once the data is in a CS
100. the object as necessary Y To resize an object select the object and drag a handle on the bounding box Date and Time Object Properties Format Select a format for the date Include time Include the time along with the date on your label Use 24 hour time Display the time using 24 hour time format Do not include date Include only the time and not the date Before Enter any text that you want to appear in the object before the date and time After Enter any text that you want to appear in the object after the date and time Text to include Font Windows Change the font type size and style Font Mac Change the font type size style and color Font and color Text color Windows Select a color for your text Background color Select a background color for the object Vertical text Place the text vertically within the object Mirror Add a mirror image of the text on your label None Do not resize the text to fit the object Text scaling Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Left Left align the text within the object Horizontal alignment Center Center the text within the object Right Right align the text within the object Top Align the text at the top of the object Vertical alignment Middle Center the text vertically within the object Bottom Align the text at the bottom of the object Using Clip Art DYMO Label
101. time Contact with plasticizers for example labels placed on plastic ring binders In the original packaging the shelf life for Label Writer labels is 18 months When labels are used for short term applications envelopes packages and so on fading is not a problem When labels are used to label files in a file cabinet fading is very gradual over many years Labels applied to the edge of a notebook that is then placed on a shelf in the sun will show signs of fading within a few months To prolong label life when labels are not in use store the labels in a cool dry place and in the black bag in which they were originally packaged About Label Cassettes The LabelWriter Duo and LabelManager label makers use DYMO D1 label cassettes D1 label cassettes come in a variety of colors and materials and are available in the following widths 1 4 inch 6 mm 3 8 inch 9 mm 1 2 inch 12 mm 3 4 inch 19 mm inch 24 mm The maximum width that you can use depends on your label printer Refer to the user guide that came with your printer for the label widths you can use Visit the DYMO Web site at www dymo com for a complete list of label cassettes and the names of dealers who sell them in your area The only supplies you will ever need for your printer are the labels We recommend you only use DYMO brand labels Finding Your Label Type 90 A preview of each of the different label types is displayed in the Label Types sec
102. tion Label Rolls LabelWriter label rolls come in a variety of shapes and sizes including address shipping and file folder labels All LabelWriter printers use DYMO Label Writer label rolls Label Cassettes DYMO D1 label cassettes are available in a variety of colors materials and widths The LabelWriter Duo and LabelManager label printers use DYMO D1 label cassettes The LabelWriter Duo uses both Label Writer label rolls and D1 label cassettes About Label Rolls DYMO Label Writer printers use advanced thermal printing technology to print on specially treated heat sensitive labels This means you will never have to replace toner ink cartridges or a ribbon to print labels Direct Thermal printing works by transferring heat from a thermal print head to specially treated labels The thermal print head contains a row of miniature heating elements that press against the treated label As a heating element touches the specially treated label a thermal reaction causes the specific point on the label to turn black The only supplies you will ever need for DYMO label printers are the labels We recommend you only use DY MO branded labels How long your labels will last depends on how the labels are used Label Writer thermal labels are susceptible to fading in the following ways 89 About Labels a Exposure to direct sunlight or fluorescent light for an extended period of time Exposure to extreme heat for an extended period of
103. tion on the Labels tab These previews help you to visually choose the label that matches the labels loaded in your label printer The label types displayed are based on the type of label printer you have installed If your label printer only prints Label Writer labels then only LabelWriter labels are displayed If your label printer only prints D1 labels for example a Label Manager 420P or LabelManager PnP label maker then only Tape labels are displayed If you have more than one type of label printer installed or if you have a Label Writer Duo printer installed both Label Writer labels and Tape labels are displayed The name and dimensions for each label type are located under the preview for each label type Buying Labels Match the label information to the information on the label package To find your label type 1 Find the name and dimensions for your label type on the packaging that your labels came in 2 Locate your label in the Label Types list and verify that the name and dimensions match those that appear on your label packaging 3 To further confirm that you have located the correct label type do the following a Click next to the label name or at the bottom of the Edit area A list of DYMO part numbers for that label is displayed b Locate the DYMO part number for your label on the label packaging c Verify that the DYMO part number on your label packaging matches one of the part numbers in the list
104. to add a border to The Image Object Properties dialog box appears 2 Under Border do the following a Select the type of border to use from the Type list b Select the color to use for the border from the Color list 3 Click OK Adding a Border to a Tape Label DYMO Label software includes several options for adding borders to tape labels When you add a border to a label the border surrounds the entire label You can also add a border to an Image object To add a border to a tape label 1 Choose a Tape label layout 2 Click 2 on the toolbar and then choose a border to add to the label Adding Shading to Objects You can add shading to your label by changing the text and background color for the objects on your label You can change the text and background color for Address Text 66 Creating a Variable Text Object Counter Date and Time and Circular Text objects Bill Spritzer Spritzer Bottle Company General Manager To add shading to an object 1 Double click the object that you want to add shading to The Object Properties dialog box appears 2 Choose a background color for the object from the Background color list 3 Do one of the following e For Windows choose a text color for the object from the Text color list e For Mac do one of the following e Foran Address or Text object choose a text color for the object from the Text color list e Fora Counter Date and Time or Circular Text objec
105. to save changes you can choose to suppress the prompt To suppress the File save prompt 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Functional tab 3 Under Options select the Suppress File save prompt check box 4 Click OK to close the Preferences dialog box and apply your changes Suppressing the Check Label Size Warning DYMO Label software remembers the last label size that you printed on a specific printer If the selected label type does not match the last label type printed to the selected printer E appears on the Print button By default when you attempt to print to a new label size a confirmation dialog box appears asking you to make sure that you have the appropriate labels loaded in the printer before printing However if you prefer not to see this warming message you can choose to suppress this warning To suppress the Check label size warning 86 Setting Other Options Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu Select the Functional tab Under Options select the Suppress Check label size warning check box Click OK to close the Preferences dialog box and apply your changes Related Topics Setting the Paste Button to Automatically Print You can extend the use of the Paste button so that each time you past
106. ts to the data in the text box however these edits will not be saved in the original data 4 Ifyou selected more than one table cell click Next to review the data for each label 5 Do the following to select the print options a Choose a label layout to use when printing from the Select label layout list b Ifnecessary choose a printer to print to from the Select printer list c Twin Turbo Only Choose the label roll to print to from the Select label roll list You can also click Options to select a different printer and to visually choose the label type or layout 6 Click Test Print to print a single label and verify that all settings are correct 7 Click Print A label prints for each table cell you selected Click T Quick Print to print labels using the most recent settings 25 26 This page intentionally left blank for double sided printing Chapter 7 How To The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software DYMO offers a wide variety of labels in many different shapes and sizes Here are just a few of the things that you can do with DYMO Label software Add Style to Your Labels Print Multiple Labels Quickly with Smart Paste Print Quickly from Anywhere Print a Large Mailing List Continuously Create a Multi Line CD Label Create a Two Sided Label Add Your Own Logo Add Style to Your Labels DYMO Label s
107. tte width currently selected in the software For these label printers each label cassette width is indicated by a different icon so you can quickly select the label width that matches the inserted cassette The following DYMO label printers support this feature LabelManager Wireless PnP LabelManager 420P LabelManager 280 The following table describes the icons associated with each label width Label Width 6 mm 1 4 inch 9 mm 3 8 inch 12 mm 1 2 inch 19 mm 3 4 inch 24 mm 1 inch Insert Tab Labels Insert Address Book Label Types Show All Label Types Selected label width below must match label width in printer Label width in printer Selected label width A 3 8 inch 9 mm E 3 8 inch 9 mm Click on label to select layout A 1 4inch 6mm Ho o3 sinch omm gt ee O i2inh 2mm gt d _ l 3jsinch 19mm gt Mo tinch 24mm gt TS Saved Labels Recently Printed Labels You create your own label design by adding objects to a new or existing label layout Each piece of information on a label is a separate object For example the logo is an Image object the return address is a fixed Text object a horizontal line is a shape object and so on 13 Tour DYMO Label v 8 PS Nancy Walker Image object 150 Cottontail Ln Fixed Text object Somerset NJ 08873 1148 homes 7 Vusobllcalisiolibiralllccciodidicllic
108. ttings Mirror Text scaling Horizontal alignment Vertical alignment The Intelligent Mail barcode is used by the United States Postal Service to sort and track mail Above Place the Intelligent Mail barcode above the address Below Place the Intelligent Mail barcode below the address None Remove the Intelligent Mail barcode from the Address object Default setting Select this check box to use a fixed address in the object Clear this check box to have the object accept variable address data Text color Select a color for your text Background color Select a background color for the object Add a mirror image of the text on your label None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Left Left align the text within the object Center Center the text within the object Jim Best Good Bedder and Best 900 Park Ave New York NY 10021 0231 Right Right align the text within the object Center block Center the text block within the object The left edge of each line of text is aligned Jim Best Good Bedder and Best 900 Park Ave New York NY 10021 0231 Top Align the text at the top of the object Middle Center the text vertically within the object Bottom Align the text at the bottom of the object Adding Design Objects Adding a Text Object Many labels you create wil
109. type size style and color Text color Windows Select a color for your text Background color Select a background color for the object Place the text vertically within the object Add a mirror image of the text on your label None Do not resize the text to fit the object Shrink To Fit Shrink the text to fit within the object Auto Fit Shrink or enlarge the text to fit the object Left Left align the text within the object Center Center the text within the object Right Right align the text within the object Top Align the text at the top of the object Middle Center the text vertically within the object Bottom Align the text at the bottom of the object You can automatically print the current date and or time on labels that contain Date and Time objects 61 Designing a Layout Using a Date and Time object you can print the current date and or time and print text before and after the date and time text You can also modify the format used for the date and time and control the appearance and position of the date and time on the label To add a Date and Time object 1 Select the Insert tab 2 Double click Ed Date and Time A new Date and Time object is added to your label By default the object contains the current date 3 Right click the object and then choose Properties 4 Make any desired changes in the Date and Time Object Properties dialog box and then click OK 5 Move and resize
110. ult label file folder 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Folders tab 85 Customizing DYMO Label 3 Click Browse next to the Default label file folder box The Browse For Folder dialog box appears 4 Navigate to and select the folder to use as your default folder and then click OK 5 Click OK to close the Preferences dialog box and apply your changes To change the default Address Book folder 1 Do one of the following e For Windows choose Preferences from the Edit menu e For Mac choose Preferences from the DYMO Label menu 2 Select the Folders tab 3 Click Browse next to the Default Address Book folder box The Browse For Folder dialog box appears 4 Navigate to and select the folder to use as your default folder and then click OK 5 Click OK to close the Preferences dialog box and apply your changes Setting Other Options DYMO Label software includes various options for customizing the software You can customize the software in the following ways Suppress the File Save Prompt Suppress the Check Label Size Warning a Set the Paste Button to Automatically Print Suppressing the File Save Prompt By default DYMO Label software displays a prompt asking if you want to save changes to a modified label when you attempt to open another label or exit from the program However if you prefer not to be prompted

DYMO Label User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents