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User guide HostLogic SAP – EKAER 5.0 solution

1. The items can be displayed based on Header Item or Scheduling time Inbound Delivery creation by item selection then Adopt Selected Save the Inbound Delivery document In Transaction ME22N You can see the inbound Delivery item and quantity on the confirmations tab HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 69 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting i PO Standard PO 4500000108 Vendor 400002 Alapanyag sz llit Doc date 14 01 2015 W Header Sja S Itm A I Material Short Text PO Quantity O C Deliv Date Net Price Curr Per O MatiGroup _ J10 506479 flakon PET 1250ml ez st 200PC D 14 01 2015 100 HUF 1 PC 9192002 LJ HUF Les HUF 4 gt BEE amre Item 1 10 506479 flakon PET 1250ml ez st Material Data Quantities Weights Delivery Schedule LA D 09 02 2015 LA D 20 02 2015 100 20 02 2015 0 0 0 Vv 7 3 3 Inbound Delivery If the goods have arrived press the Goods Receipt button in the Delivery document The actual Goods Receipt is carried out in the MIGO transaction 7 3 4 Domestic Procurement Requisition by the addressee Based on the amendment of 2015 04 01 consignee notification is also possible The
2. HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting HostLogic ASP Hosting Consulting User guide HostLogic SAP EKAER 5 0 solution version 4 4 15 July 2015 SAP Certified SAP Certified SAP Certified o n dati re f i ere in SAP HANA Operations Services in Cloud Services in Hosting Services HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form ie HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Table of Contents e Wah boy 0131 e alo al eee Nee RON en er ener Te E or ee ene err err ae Tre reer Tem nen ete Te E errr 3 Does RAUL OVA 1a EEE E EE E E 3 3 2 cs 0 8 0 8 ol Me EKAER PassWord senario eienri Eae sE EEE eE EEEE 4 da ASC UA ater tate gen sta tage gue geese agi ane a usenet usenet EE E E E ts 6 Bi IVT TA teases cay heap so seca cd E A E T E A lt eneaeeseeatacens 6 4 2 Maintenance of the risky commodity COdES eee esesseseeseceeceeeeeceeseeaeeaseaeeseeseeseeas 7 4 3 Maintenance of the grouping CONCIMONS eee eeeeseeseeseceeeeeeseseeseeseeaeceeeseeseeatsnees 8 4 3 1 Settings of the delivery plan 246 bl o loloaeemneee mn et eee ee eee nee nee erga eee ee 8 Aaa Delivery oroupine conditons siesesau n erena ee fr
3. Means of transport type has to be switched to then enter the total gross weight into Transport ID in KG Important The entered value has to contain the weight of the delivery items and has to be whole number Shipment ShippingPt 0200 Shipping Point 0200 TrnsPinSta A Open transp planning Route YO1 1 Day ShpmtBiRsn a RouteSched Incoterms EXW Dunakeszi BillOfLad NEM 111 GR GI Slip MnsTransTy Shpg Cond 15 5 Days m a TrnsIDCode 60000 Ship type If the weight is maintained in this field the program will use only this data The program runs on the following algorithm The item weight is subtracted from the Transport ID value and the residual weight packaging weight is divided proportionally based on the individual weight of delivery items HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 58 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 SAP Processes 7 1 Outbound Delivery without shipment 7 1 1 Preceding steps of EKAER number request The EKAER number request has to happen after the picking of the outbound delivery items because it ensures that we have the proper volume for the delivery Load and unload date license plate and the belon
4. 4 12 1 Forwarder partner function 4 12 11 Forwarder partner function in the sales In the outbound delivery you can specify the forwarder with the SP forwarding agent partner function If you set the vendor code in the param table also then this forwarder will be authorized to modify your EKAER request You have to check the settings of this partner function In sales process you can enter this partner in the customer master customer order or in the outbound delivery If you set it in the customer master it will be retrieved in the customer otder and in the delivery 4 12 1 2 Forwarder partner function in the procurement For procurement you can use the WL partner function for the forwarding agent Currently it is not retrieved from the vendor master or from the purchasing order into the inbound delivery so you can set it only directly in the inbound delivery HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 24 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 5 Parameters of the HostLogic SAP EKAER solution You have to set the necessary parameters before you can use the program This task should be done by the consultant but you can find detailed information in the Configuration guide
5. Change Vendor Partner functions G 4E CRR CHER BDTHD HH os Change Vendor Partner functions A H Aktemnatwve data Partner address Delete line Interchangeability Vendor 18000036 Host Logic Kft Budapest Purchasing Org 1000 Partner Functions P Name Number Name D OA Ordering address 8000036 Host Logic Kft a VN Vendor 8000036 Host Logic Kft go PI Invoicing Party 8000036 Host Logic Kft a GS Goods supplier 8000036 Host Logic Kft a YP Loading adress 8000006 a HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 23 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 12 Management of the forwarder The logic of the EKAER system In the EXAER request you can set an own forwarder with its EK AER identifier the forwarder should be registered In this case the forwarder will be able to modify some of the data plate number date and time of the load and unload in your EKAER request under its VAT number on the Web surface For this you need to add the forwarder into the param table The vendor number used in SAP should be entered with the leading zeros in the front The key fields are Company code EKAER SPED Vendor and the value should be the EKAER identifier
6. E Table View Edit Goto Selection Utilities M System Help Go 48 G CHE DBAtDHOD HA owe Change View EKAER parameters Overview Y New Entries B fl 2 R R El EKAER parameters CoCd Area Section Kulcs rt k m HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 5 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 Master data The system of EKAER NAV requires some master data which you should check in the SAP ERP system before request the EXAER number If you find some missing master data then you have to maintain them 4 1 Material master The commodity code number is an obligatory value Based on the NAV rules this number is maximum 8 character long You should maintain it in the material master on the Foreign trade data tab field Comm imp code no If you maintain number which is longer than 8 character then the program will send only the first 8 of them 2 Material Edit Goto Environment System Help g 4E CR CHE ADHD OB Change Material 101940 Manufactured Material GJ Additional Data amp aOrg Levels g check Screen Data amp Sales text 4 Foreign Trade MRP 2 Material 101940 P Fekete XL i Plant 0200 Fore
7. Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 34 ST HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 2 YH EKAER MOD You can send modifications for the EKAER requests of the outbound deliveries SD document category is set to J You can send requests for modification for more deliveries at once or with the help of the grouping function you can modify EKAER requests per groups one group can contain more deliveries Modify notification amp w U n Company Code d p fe i Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Ship to party to The art of selection Shipments Shipment Number to gt Shipment route to Service agent to gt Deliveries Delivery to gt Delete finalize notification Delivery to gt Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 35 HostLogic HostLogic SAP EKAER solution user guide ASP
8. statuses EKAER number EKAER number requester Eg SAP user ID belonging to the load date layout for the list Eg Here you can enter your personal layout K Obligatory value O Optional value M display Status Creation date request List view List of EKAER requests Bs SF ELL Bee eE 0 E Document EKAER TCN Groiup ID Ext License 1 License License Loading date Arrival date Notification date Status Cre 80000024 E15021900077210 1000000052 TTT444 2015 02 19T00 00 00 01 00 2015 02 19T00 00 00 01 00 2015 02 19T08 55 35 01 00 S 19 80000025 15021900077210 1000000052 TTT444 2015 02 19T00 00 00 01 00 2015 02 19T00 00 00 01 00 2015 02 19T08 55 35 01 00 S 19 80000083 150515000DD259 1000000467 NEM999 2015 05 15T00 00 00 02 00 2015 05 15T11 30 33 02 00 F 15 80000084 15021700073105 0080000084 EEES44 2015 02 17T00 00 004 01 00 2015 02 17T00 00 00 01 00 2015 02 17T20 48 09 01 00 S 17 80000110 150515000DD259 1000000467 NEM999 2015 05 15T00 00 00 02 00 2015 05 15T11 30 33 02 00 F 15 80000250 1501160001E8C9 TTTS55 2015 01 16T08 00 00 01 00 2015 01 16T11 17 04 01 00 F 16 80000261 150429000CF6D9 1000000435 AAO22AA 2015 04 29T00 00 00 02 00 2015 04 29T08 54 17 02 00 F 29 80000263 150429000CF6D9 1000000435 AAO22AA 2015 04 29T00 00 00 02 00 2015 04 29T08 54 17 02 00 F 29 80000296 1501160001F100 HGT445 TTT444 2015 01 16T00 00 00 01 00 2015 01 16T16 28 27 01 00 F 16 80000297 15012200042C47 HGT445 TTT444 2015 01 26T
9. t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 2 SS ie HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 1 Introduction Based on the government regulation 1629 2014 XI 6 the introduction of the EKAER system started on Hungary It is valid from 2015 01 01 The detailed information can be found on the following link https www ekaer nav gov hu The HostLogic Zrt as professional supporter of the SAP based systems developed a solution package for the EXAER With this solution the companies using SAP can meet the legal requirements in time and eases the additional administrative workload generated due to the EKAER The HostLogic solution can be applied both on the export and import deliveries This user guide represents the HostLogic EKAER SAP solution 5 0 The solution is in compliance with the regulation that will be valid from 2015 08 15 The prerequisite of the usage of the solution is to make the necessary settings in the SAP system and to ask for the registration details from the NAV authority in advance Further need is to ask registration details for the NAV TEST system to be able to make the tests in the test environment For the registration and the system integration you can find useful information on th
10. 12345 Paris Processing Foreign Trade Customs Shipment Unload 7 Stockplacement y Administrati Planning Goods to be loaded TransPlanngDate 00 00 DGMamtProf Trans Grp 0001 Normal Goods receipt Delivery date 22 05 2015 00 00 Warehouse No Door Shipment ReceivngPt TrnsPinSta Not rel transp plan Route ShpmtBiRsn RouteSched Incoterms CIF Valami GR GI Slip MnsTransTy Shpg Cond TrnsIDCode Ship type MeansOfTrn SpecProcss Save the inbound Delivery HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 68 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 3 2 2 Creation based on Vendor number In VL31N enter the vendor number on the selection screen and press Enter The list will display the POs to be processed of a specific vendor Create Inbound Delivery 4 Purchase Orders Purchase Order Delivery Delivery date 22 05 2015 00 00 External ID Means of trans After pressing Enter the list displays the not avised items of the vendor E Purchase order Environment System Help g 4E Cae SHH anaa nA oe VL31N Purchasing Documents lt SS Adopt selected f Cf Purchasing document gj material Vendor Ca ENEE Baje pa Purchasing docs per vendor
11. 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 8 O HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting As only one delivery plan can belong to one load and unload address here we set the load and unload address parameters as grouping criteria Change View EKAER group control table Overview YY New Entries 6 Gl OE R E EKAER group control table Field name ia L CITY city va L_COUNTRY Country ids L_NAME Name v L_STREET Street for location v L_VATNUMBER VAT number v L ZIP Zip code U_CITY City v U_COUNTRY Country 4 U_NAME Name v U_STREET Street for location v U_VATNUMBER VAT number U_ZIP Zip code v HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 9 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 3 2 Delivery grouping conditions Here you can set which data should control the grouping of the deliveries You can request only one EKAER number for one group practically you can choose data from the header parameters of the delivery The table can be reached w
12. HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 20 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 10 2 Assignment of the load address to the vendor Transaction code XK02 Fill the vendor code and the purchasing organization tick the Partner function tab and press Enter Create a new line with the FC partner function and add the number of the previously created vendor E Vendor Edit Goto Extras Environment System He g i dBi Ge CHE Change Vendor Initial Screen Vendor 400002 Alapanyag sz ll t PurchasingOrganization 0200 _ General data _ Address _ Control _ Payment transactions _ Contact Persons Purchasing organization data _ Purchasing data v Partner functions HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 21 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Partner functions tab E vendor Edit Goto Extras Environment System Help 4 CB CaA CHE ABAD HA Change Vendor Partner fu
13. Hosting Consulting 6 3 33 YH EKAER DEL You can delete the requested EXKAER numbers for the outbound deliveries SD document category is set to J You can delete the EKAER number for more deliveries at once or with the help of the grouping function you can delete EKAER requests per groups one group can contain mote deliveries Delete notification D fe Company Code M O gt A fe Requesting modifying EKAER notification Delivery Type to gt Delivery Date to 2 Created on to Ship to party to The art of selection Shipment Number to gt Shipment route to gt Service agent to gt Delivery to 2 Delete finalize notification Delivery to Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 36 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 4 YH EKAER FIN You can finalize the requested EX AER numbers for the outbound deliveries SD document category is set to J You can finalize the EXAER number for more deliveries at once or with the help of the grouping function you can finalize EXKAER requests per groups one group can contain mote deliveries Finalize notification Ur at Co
14. 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 61 n HostLogic Outbound delivery 80000110 Change Header Details Zev BASS BS fP Post Goods Issue Ship to party 1001 TESZT VEV M rey22 32 6243 Szeged22 Processing Picking Loading ia Shipment Foreign Trade Customs Financial Processing Dates Goods to be loaded TransptnPlanng 15 05 2015 00 00 Trans Grp 0001 Normal Planned GI 15 05 2015 00 0 Ship to party Delivery Date 15 05 2015 00 00 Friday 00 00 00 00 and 00 00 00 00 Unloading Point z Shipment ShippingPt 0200 Shipping Point 0200 TrnsPinSta A Open transp planning Route yor 1 Day ShpmtBiRsn r RouteSched Incoterms EXW Dunakeszi BillOfLad SK LZ111Z GR GI Slip MnsTransTy Shpg Cond 15 5 Days TrnsIDCode Ship type HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 62 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 1 1 3 Modifying Load and Unload Date and Time after posting Goods Issue Transaction code VLO2N Enter the
15. 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 31 HostLogic SAP EKAER solution user guide Company code Company code notification notification function Delete The name of the EKAER R O pateno fin Finalize The name of the EXKAER R O teen ton ST Limitcontol Selection of the deliveries which are above of the value and weight limits The name of the EKAER function Selection of the deliveries which are above or below of the value and weight limits Item display under trash value Delivery type Delivery type te Delivery date Delivery date from delivery document Date a SD document categ ee oe shipping address Vendor Vendor number of the supplier Shipment R O Number Number of the shipment Deliveries R O document Number aaa HostLogic Zrt H 1134 Budapest V ci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web delivery Type of the document of the delivery document Used in case of deletion or Delete finalize notification finalization ee HostLogic ASP Hosting Consulting Values Comments R The company code of the company on behalf of you send the request If you choose this you can send the EKAER request If you choose this you can modify the EKAER req
16. 4E Caa QRQ BAHARI ADHD MAA aR Password maintenance for EKAER Company Code 0002 EKAER user id ekaeruser Password ekaerpassword Test Company code The relevant company 0200 your company code EKAER user id The user id sent by the The user id registrated by the NAV 20 character NAV maximum EKAER password The password which Password of the EKAER user was given during the NAV EKAER registration Optional The transaction can be run as test if you would like to finalize the encryption do not tick it HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 4 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting The following message shows that the run was successful ZW EKAER password of rrecsei is successfully changed Parallel with this activity the password will be set in the following parameter table from where the program will read this information to be able to request the EX AER number Maintain Table Views Initial Screen Gg IBU CAQ GAB SDBHD HA Maintain Table Views Initial Screen A Find Maintenance Dialog _ Table View YHL_ EKAER_ PARAM Restrict Data Range No Restrictions Enter conditions ariant Customizing
17. Created on to gt Vendor to 4 HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 42 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting If the limit control is checked in the list does not display the deliveries that are below the weight and value limits that are entered in the parameter table Weight and value limits can be separately entered for risky and normal product groups The Products are grouped based on the Customs Tariff Number The risky Customs Tariff Numbers can be entered in a developed customizing table The process is described in the setup guide Limit control _ Item display under trash value Enter the desired selection or the delivery shipment document number _ Requesting modifying EKAER notification Delivery Type to Delivery Date 01 05 2015 to 21 05 2015 Created on to Vendor to Press Execute After execution the list displays the deliveries The program automatically selects the deliveries based on the grouping criteria set as it is detailed in the Setup Guide Create notification E3 Send request S a Ae SL eL Be a EL e B E Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na Seller name Seller vat
18. Delivery number then go to Header data Dates tab Outbound delivery 80000110 Change Overview Veo TAAA E B PY Post Goods issue Ship to party 1001 TESZT VEV M rey22 32 6243 Szeged22 __ Foreign Trade Customs __ K Financial Processing K Administration _ Event E Q Begin plan Ti End plan Ti Begin actual Ti End actual Thy i i a Insert event 1 5 Entries found mirn WS ARRIVAL FREE Arrival at Customer m WS CD GOODS ISSUE Arrival at Next Cross Docking Warehouse aly WS CD RECEIPT Arrival at Next Cross Docking Warehouse f o Choose time type from the pop up window For load date WS LOADING FREE Enter new time for Begin plan column then press enter For unload date WS ARRIVAL FREE Enter new time for Begin plan column then press enter Outbound delivery 80000110 Change Overview Vea LAA BPN Post Goods Issue Ship to party 1001 TESZT VEVO M rey22 32 6243 Szeged22 Processing Picking Loading _ Foreign Trade Customs Financial Processing Administration Event Eon Begin plan Ti End plan Ti Begin actual Ti End actual Mis Loading 0 D 0 22 05 2015 00 00 CET CET CET CET Arrival at Customer 0 i010 23 05 2 015 g T CET CET CET Save your data HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic
19. E Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na le 0180000036 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest Teszt Seller name Seller vat S country Seller Address Destination name D VAT num D count Destination address lapanyag FR33333 F 12345 Paris F6 utca TESZT ELADO KFT 12299953 34 Budapest Tesz 27009057 Alapanyag szallito 33333333 FR Erre a Se am 0180000038 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest Teszt 1 2 2 4 4 After highlighting the records click on the button to send the EKAER requests Please Note that before sending the data are refreshed based on the actual status of the database Create notification E3 Send request S a ae AEL ELL ee a EL e e B Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na li j fal 8000 i iT false j A I 2 0180000036 I false Alapanyag sz lt FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest Teszt u At the end of processing the results are displayed In case of successful processing the 15 digit EX AER number is displayed on the screen Modify notification 47 8 a7Th Bes B Kom Status Delivery Message TCN no O 0080000083 Process succesfully perf
20. HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 7 2 Purchasing info record Transaction code ME12 If the purchasing info record was created before you set the confirmation control key in the vendor master then you have to set it here also otherwise the info record will overwrite the data from the vendor master So you have to modify the existing info records Confirmation control key 0003 Inb deliv rough GR should be set L Info Record Edit Goto Extras Environment System Help g 4E CAA BARI ADHD HA R Display Info Record Purch Organization Data 1 General Data Texts Info Record 5300000060 Vendor 400002 i Alapanyag sz ll t Material 101940 P Fekete XL Material Group 5150004 Raw T Shirt Purchasing Org 0200 _ Control Pl Deliv Time l0 Days Tol Underdl 0 0 s No MText Purch Group 001 Tol Overdl fi any 3 lAckn Rad Standard Qty 100 Tec Muniimited Conf Ctrl We Minimum Oty oo Tee WaR Bsd Iv Tax Code 7 JNo ERS Procedure HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 16 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 8 Unload and load addresses 4 9 Unload address If you sale goods t
21. Ltd and should not be reproduced presented or forwarded to third parties through any form 63 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting After altering the data you can send it to the NAV system You can double check the data in the ALV list Transaction code YH _EKAER or YH _EKAER CREA Az EKAER nek k ldend sz ll t sok kivalasztasa K relem elk ld se ENA BIE J JEL B Ir EKAER TCN St tu Transzport ID Felrakod s ideje Lerakod s id pontja R Kisz l t si id x R Erkez si id z Cricsnon7nnne 420n c NNONNNNI19 DN1S ND_NeTAN NN NN N1 NN ON16 N 1N TON AN NNa Aan ON1S N _NOTON NN NNN1AN ON1S N2 no TOAN NN NN2Nn1 0Nn 150207000 64390 S 0080000312 2015 2 08T00 00 00 01 00 2015 02 10T00 00 00 01 0 D 2015 02 09TC 0 00 00 01 00 2015 02 09T00 00 00 01 00 CLlOVUeU L 370 gt JOUUUUS eU13S Ue Us UUU UOO LUO lt U1S Ue LU TOU UU TUUFU0T U0 ZULS 0Z 09 OU UU UU0 U 1 UU 3 U2 US 1 UU UU UU U TUL at Nat Ned ew r 7 2 Outbound Delivery with transport organization The HostLogic solution is able to handle deliveries with transport organization Transaction code VI02N In this case the process only differs from what is written in section Error Reference source not found that the license plate and country code along with the load unload date have to be maintained in the transport documents The data entered this way will be derived
22. NAV wording reads as follows Only for non hazardous products for domestic procurement is allowed by consignee notification The program has been altered according to this without the introduction of a new function In this case do as written in section 7 3 Import Procurement trom EU Inbound Delivery From 1st of June 2015 the following was modified in the requisition by the addressee In case of you put normal and risky products as well to one truck in one seller and one destination relation and the limits value or weight are reached then both partners should request for EXKAER number HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 70
23. S country Seller Address Destination name D VAT num D count Destination addr 1 0180000010 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest 7 I 1 0180000034 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest 7 1 I 2 0180000036 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest 7 2 I 4 0180000038 I false Alapanyag sz llit FR33333333333 FR 12345 Paris F utca TESZT ELAD KFT 12299953 HU 1134 Budapest 7 4 For more comfortable navigation user defined layout can be created for the ALV list By Deliveries can be summarized based on weight and value For example if you want to know the total weight and value of goods delivered by one particular vehicle you can create sub totals based on license plates clicking on the icon HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 43 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting A Group can be selected by double clicking on one of its deliveries Individual lines can also be selected in a group Create notification E3 Send request S e Ae EL ELL Se a EL a
24. YH EKAER MOD IN EKAER number modification inbound EKAER number modification for inbound deliveries eee Selection Modify Notification Modify notification D fe e r St Company Code oO 5 J O fl f HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 47 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Enter the modified deliveries Execute If the entered delivery number is part of a group the program displays the other deliveries in the group as well Important Deliveries that have the same EKAER number can only be modified together Modification request can only be sent if the grouping data are consistent If the request is successful you get green lights on the screen If one of the header data differs in a group an error message pops up SS R A a Header data License no 1 differs in group 1000000467 EKAER modification not allowed HostLogic Zrt H 1134 Budapest V ci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 48 HostLogic HostLogic SAP EKAER solution u
25. can add new entries or you can modify the existing ones by retyping the reason text You can delete line with the Es icon after you selected it HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 12 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting E Table View Edit Goto Selection Utilties M System Help g 4E 4 BARI SSAA HA Se Change View EKAER modify reason Overview YP NewEntres B fl 2 R R A EKAER modify reason Reason typ Reason cod ReasonText m E Value vos wrong valeu E Value 09 wrong valeu2 x R Plate number vol wrong plate number R Plate number v07 wrong plate number 2 R Plate number v99 Other S Weight 06 palett S Weight vy 08 palett 2 T Delete v02 deleted delivery T Delete 03 cancelled delivery T Delete v10 postponed delive i HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 13 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 6 Maintenance of the MNB average rate For the
26. not be reproduced presented or forwarded to third parties through any form 49 eS oe HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 6 Delete EKAER number Transaction code 7 available YH EKAER DEL Delete EKAER number Delete EKAER number for lh YH EKAER DEL IN _ Delete EKAER number for inbound Delete EKAER number for delivery import inbound delivery Important From 2015 04 01 you must enter a reason for EKAER number deletion Steps of deletion request reason setup are shown here 4 5 Maintenance of modification and deletion reason code Delete notification fa s J Company Code Write the delivery document number into the Delete Finalize Delivery field then Execute If you would like to delete EX AER numbers that are grouped together enter the data of the group on the selection screen HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 50 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Delete notification fe H Mili en cantre e _ Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Ship to party to _The art of selection O Shipments Shipment Nu
27. 00 00 00 01 00 2015 01 26T00 00 00 01 00 2015 01 22T19 23 55 01 00 F 22 80000299 150218000751B4 0080000299 KHT543 GHZ789 2015 02 18T00 00 00 01 00 2015 02 18T00 00 00 01 00 2015 02 18T13 19 18 01 00 S 18 80000300 1501160001F290 KHT543 GHZ789 LLL888 2015 01 31T00 00 00 01 00 2015 01 16T23 56 16 01 00 O 16 80000303 amp 2879879729 X AAA111 HHH444 2015 03 19T00 00 00 01 00 2015 03 19T00 00 00 01 00 p 18 80000304 1502160006F6A0 0080000304 HFGAAA 2ZZZ555 2015 02 16T00 00 00 01 00 2015 02 16T00 00 00 01 00 2015 02 16T20 27 41 01 00 F 16 80000305 1501280004CF86 AAA111 BBB222 2015 02 03T16 41 00 01 00 2015 02 03T21 44 00 01 00 2015 01 28T15 53 20 01 00 P 28 80000306 15013000053A59 RRR666 2015 01 30T00 00 00 01 00 2015 01 30T00 00 00 01 00 2015 01 30T09 25 53 01 00 S 30 80000307 15012900052965 DDD444 2015 02 04T10 00 00 01 00 2015 02 057T11 00 00 01 00 2015 01 29T21 06 05 01 00 S 29 80000308 11111111111111 X ABC123 2011 12 19T00 00 00 01 00 2011 12 19T00 00 00 01 00 p 02 80000309 15021800074840 0080000309 HGG444 HHH444 2015 02 18T00 00 00 01 00 2015 02 18T00 00 00 01 00 2015 02 18T10 47 54 01 00 S 18 80000310 15020700064382 1000000001 AAA111 BBB222 2015 02 09T00 00 00 01 00 2015 02 09T00 00 00 01 00 2015 02 07T21 45 32 01 00 S 07 80000312 15020700064390 1000000001 AAA111 BBB222 2015 02 08T00 00 00 01 00 2015 02 10T00 00 00 01 00 2015 02 07T21 45 32 01 00 S 07 80000313 150219000771A1 0080000313 JZC486 KKS127 2015 02 19T00 00 00 01 00
28. 2015 02 19T00 00 00 01 00 2015 02 19T08 08 37 01 00 F 19 80000314 150219000771D0 0080000314 JZC111 HBS444 2015 02 19T00 00 00 01 00 2015 02 19T00 00 00 01 00 2015 02 19T08 50 15 01 00 S 19 80000315 150319000A6523 1000000165 AAA111 HHH444 2015 03 19T00 00 00 01 00 2015 03 19T00 00 00 01 00 2015 03 19T10 13 15 01 00 S 19 80000316 1502230007FSE9 1000000106 ZZZ999_ YYY223 2015 02 23T00 00 00 01 00 2015 02 23T00 00 00 01 00 2015 02 23T15 53 58 01 00 S 23 4 gt The list displays every EKAER number that has been input automatically or otherwise into the communication table It also shows the deliveries that have manually entered EKAER number HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 56 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting If it s an automatically recetved EKAER number the list displays the data that have been input during the number request In this case we use the statuses provided by the NAV For manually entered EKER numbers the data are coming from the delivery documents Manually entered EXAER numbers are shown in the list with status S 6 10 Entering manually requested EKAER number Those EKAER numbers which have been requested on the webpage not
29. 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 14 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 7 Maintenance of the master data for the inbound deliveries You need to create inbound deliveries only for those deliveries which are coming from the EU and you would like to request EX AER number for them 4 7 1 Vendor master Transaction code XK02 Press ENTER after you gave the vendor number on the initial screen then enter the Confirmation Control key 0003 Inb deliv rough GR on the purchasing data tab Default data material Purchasing group Confirmation Control 0003 Inb deliv rough GR If you do not use purchasing info record then this data will be retrieved from here into the purchase order So it makes sense to set this value for the vendor in case if you use the info record and also in case if you do not use it If you use info record then this value will be copied from the vendor master especially if you use automatic info record creation HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 15
30. 4 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 9 EKAER number reports You can list the EXKAER numbers you got from the NAV or entered manually into the proper field Transaction code YH EKAER SIMPLE LIST Path in the menu SAP Easy Access EKAER functionalities m Gi seOthermenu S amp P Z v a Create rc gt Q Favorites SAP Menu gt CJ Inbound deliveries gt Outbound deliveries Reporting gt C EKAER number maintenance all functions gt J Customizing Selection screen List of EKAER requests Company Code Li i Delivery to EKAER TCN azonosite to Shipment Number to Status to Created on g j to Created by to Timestamp to Layout HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 55 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Values Comments ii Company Code Code of your company The company the requests the EKAER number Delivery document number If you are not using transport organization use this field for deliveries EKAER TCN number enter the EKAER number here for selection EKAER number m EKAER number status You can select between active and finalized
31. Dakt TRAER GUNDE snari A tC Ttr or Cente nT enrmre err ERRE 50 or ealyiv eral Galle lt Geiusonle camry ee irr erate Te E Cn ier wre tr terre 52 o eE AR A a EEA EA E E S 54 O oF AER O E E E AE eee ere 55 6 10 Entering manually requested EKAER numbet ssesssessressisesrrssressrresssrrrsreesrseress 57 6 11 Recording weight of Outbound Deliveries and Inbound Deliveries increased by jd pom ellos ol ex 6th PEE 8s ba Se Oe eee PET Ren ee cer E eR On ttt ey aman ene rents teen en er nen cree er ars 58 Ti NE PS T A E E A E AAT 59 7 1 Outbound Delivery without shipment sssessssesssesesesrseresssrsssrerssreestsesrsesrereneseeeeesese 59 7 2 Outbound Delivery with transport organization sse sssesesrsereresrrerseresrsesesrrreeeseses 64 7 2 1 Entering License plate Load and Unload Date and TiMe seseseessserssrerrersr 64 7 3 Import Procurement from EU Inbound Delivery ecneeeeceeeeeeseeeeeees 66 7 3 1 Purchase Order Creation with Confirmation control key oo eeeeeeeeeeeeeees 66 7 3 2 Inbound Delivery document creation s sssssesseseeessessesesessrseseseseesesessterseseeseessseseseses 67 7 3 2 1Create Inbound Delivery from Purchase Ordet s s s sssssessssesseessssessssessseerseseseessses 67 Toda Giver elena based on Vendor MUNDE sssini EE nea anaa eres 69 Toa aboni D Ey aea E E IEE E E TEE A ENERE 70 7 3 4 Domestic Procurement Requisition by the addressee sseseeresresreesesees 70 HostLogic Zrt H 1134 Budapest V ci
32. ER number If you would like to confirm inbound deliveries to the NAV that have an EKAER number you can Finalize them with this function YH EKAER Every EKAER Functionality Every EKAER Functionality is Coes ea TS aes J 7 outbound deliveries YH _EKAER FIN IN EKAER number finalization for inbound EKAER number finalization for deliveries import inbound deliveries Select Finalize notification Finalize notification O Ke be F gii Company Code ip Ei gt i A A HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 52 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Write the delivery document number into the Delete Finalize Delivery Field then Execute Select the records in the list and press the button to send the request You will get the green lights as a response Finalization applies to all the deliveries that are grouped together HostLogic Zrt H 1134 Budapest V ci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 53 HostLogic HostLogic SAP EKAER sol
33. Error while processing lt 7 Document lines Display messages Unsuccessful requests are highlighted with red in the list Create notification X Send request Ga 24 Ss CAB ELL Ge eA E e B Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na Seller name Seller vat S country Seller Address Destination name D VAT num D count Destination ac 1 l tT 2 0380000036 I fake Alpanyagsz kk FR33333333333 FR 12345 Paris F uta TESZT ELAD KFT 12299953 HU 1134 Budape HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 45 HostLogsic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 4 1 Manual Grouping You can create groups manually by clicking on individual lines in the group EZ Send request ME ENE EN Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na Seller name Seller vat S country Seller Address Destination name D VAT num D count Destination addres 0180000034 I Alapanyag szalit6 FR33333333333 FR 12345 Paris F6 utca TESZT ELADO KFT 12299953 HU 1134 Budapest Te 6 i A n j I 8 0180000038 I false Alapanyag sz llit FR33333333333 FR 12345 Par
34. NAV you have to send the value in HUF even if you use other currency in the deliveries The conversion to HUF should be done based on the previous year s MNB official exchange rate what was valid on the last day of the previous year If the foreign cutrency is not mentioned on the MNB s official exchange rate list then it should be converted based on the announced EUR rate by the MNB Transaction code OB08 You need to maintain those currencies for the MNB type of exchange rate with the Direct Quoted Exchange Rate which you use in your deliveries You need to maintain the table once per year when the MNB issues the closure exchange rates E Table View Edit Goto Selection Utilities M System Help g 18 Cae BAR ADAAN HA owe Change View Currency Exchange Rates Overview V NewEntries B fab 2 E ExRt ValidFrom Indir quot Ratio from From Dir quot Ratio to TH a MNB 2014 12 31 X 1EUR BEEN x 1j a If your company uses for this exchange rate type for some different purpose or you would like to use some other different rate for the EKAER program then you can specify it in the parameter table If you do not set it the program will search for the MNB by default Transaction code YH_EKAER PARAM Change View EKAER parameters Overview P New Entries al Ei Mm EKAER parameters CoCd Area Section Kulcs Ert k x EKAER CONVERT_CURRENCY KURST Mnel d HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1
35. P EKAER solution user guide ASP Hosting Consulting R _ oat CONVERT_CU l aa EKAER RRENCY KURST Type of the exchange rate for example MNB KOCKAZA In case of risky items this value is the limit above it you a SS eee have to request the EXKAER number RM In case of normal non risky items this value is the a ee e L limit above it you have to request the EKAER number EKAER GROUP FROM R Fix value CREATE_GROUP it is needed for the request of a group of deliveries EKAER GROUP PROGRAM R Fix value YH_EKAER_GROUP_CREATE it is needed for the request of a group of deliveries EKAER GROUP FROM K CREATE PI AN_GROUP it is needed for the request of a group of delivery plans EKAER GROUP PROGRAM K YH_EKAER_GROUP_CREATE it is needed for the request of a group of delivery plans a EKAER SIMPLE SIMPLE g In case of simple EKAER request the value X KOCKAZA In case of risky items this weight is the limit above it po a eee you have to request the EXKAER number In case of normal non risky items this weight is the pe EE pee a L limit above it you have to request the EKAER number Company EKAER HEADER HEADERV R Fix value 1 0 it is needed for the general function of the code ERSION system Company EKAER HEADER REQUESTV R Fix value 1 9 it is needed for the general function of the code ERSION system Conan The Web address of the NAV Important that it is o S Y EKAER URL URL different for the te
36. aw regulation you have the possibility to set the value and the weight limit in the parameter table to be able to select only the EXAER relevant deliveries The table can be reached with the following transaction from the EKAER menu YH_EKAER_MENU GISAP Menu Inbound deliveries Reporting 1 X Y v v yp Q Outbound deliveries EKAER number maintenance all functions SI Customizing YHL_EKAER_REA YH_EKAER_CONTROL EKAER control maintenance SON EKAER change reason z Y YH_EKAER_GROUP EKAER grouping parameters amp YH_EKAER_VTSZ EKAER risky commodity codes The limits can be defined separately for the normal NORMAL and for the risky KOCKAZATOS items LE Table View Edit Goto Selection Utilities M System Help g dB Ge BAR BAtDHOD HA l OM Change View EKAER parameters Overview 9 New Entries O Gl 2 El RA E EKAER parameters Cocd Area i l EKAER EKAER EKAER EKAER HostLogic Zrt Section Kulcs ERTEK_LIMIT KOCKAZATOS ERTEK_LIMIT NORMAL SULY_LIMIT KOCKAZATOS SULY_LIMIT NORMAL Ert k ii 100000 a 500000 a 500 H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 11 HostLogic HostLogic SAP EKAER solution user guide ASP H
37. ay HostLogic Zrt eS a HostLogic ASP Hosting Consulting In case of machine machine access it is not relevant use only if you want to save down the XML file and then load up manually to the NAV surface H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 33 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 Transactions with limited functionalities The selection fields used in these transactions are the same as the ones was described in the previous table 6 3 1 YH_EKAER_ CREA You can send EKAER request for the outbound deliveries SD document category is set to J You can send requests for more deliveries at once or with the help of the grouping function you can send EKAER requests per groups one group can contain more deliveries Create notification fe w at Company Code IE l p DL Create M Delete Limit control Item display under trash value Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Ship to party to The art of selection Shipments Shipment Number to i gt Shipment route to Service agent to gt Deliveries Delivery to gt Delete finalize notification Delivery to Layout
38. document Transaction code YH EKAER PARAM Table name YHL_EKAER PARAM The table is not transport relevant the maintenance should be done manually in each system Change View EKAER parameters Overview V New Entries aL aE A a EKAER parameters CoCd Area Section Kulcs rt k EKAR CONVERT_CURRENCY KURST MNB EKAER ERTEK_LIMIT KOCKAZATOS 100000 EKAER ERTEK_LIMIT NORMAL 500000 EKAER GROUP FORM CREA TE_GROUP EKAER GROUP PROGRAM YH_EKAER_GROUP_CREATE EKAER PLAN GROUP FORM CREATE_PLAN_ GROUP EKAER PLAN GROUP PROGRAM YH_EKAER_GROUP_CREATE EKAER SIMPLE SIMPLE EKAER SULY_LIMIT KOCKAZATOS 500 EKAER SULY_LIMIT NORMAL 2500 1000 EKAER HEADER HEADERVERSION 1 0 1000 EKAER HEADER REQUESTVERSION 1 9 1000 EKAER URL URL https import test b ekaer nav goyv hu TradeCardMa 1000 SELECTION PSTYV YB02 X 1000 SELECTION PSTYV YBOM X 1000 SPED ID 0000001010 112307558 1000 SPED ID 0000020000 117139089 1000 SPED ID 1010 112307558 1000 USER CONVERSION EKAERTESZT1 BaiGabo 1000 USER CONVERSION EKAERTESZT2 BaiGabo 1000 USER PASSWORD EKAERUSER ASBE4403B39C3E46E14C14497CDB2373458F83000 1000 USER PASSWORD SIGN EKAERUSER jkihhag ks HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 25 ee HostLogic HostLogic SA
39. e finalize notification Delivery to gt Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 41 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 4 EKAER number request for outbound deliveries and transport organization YH EKAER Every EKAER Functionality Every EKAER Functionality are 7 available YH EKAER CREA EKAER number request EKAER number request for 7 outbound deliveries YH EKAER CREA IN EKAER number request inbound EKAER number request for E E 7 inbound import deliveries Enter company code with the proper company code Choose the Send off EXKAER requests option Send off EKAER requests D amp T Company Code m L Create notification Modify notification Delete notification A Finalize notification EKAER number request creation can be much easier if the delivery and transport documents are selected on the selection screen The filter can be used for Delivery Type Delivery Date Creation date Sales document type Ship to party Vendor Delivery document number Shipment document number Shipment route and Service agent _ Requesting modifying EKAER notification Delivery Type to gt Delivery Date to gt
40. e following link Registration flow documentation of the EKAER system https ekaer nav gov hu files document document 15 EKAER 20USER 20GUIDE EN pdf The registration data Name of the company VAT number Telephone number email address for the NAV test system should be sent for the following email address ekaer importor te SZ t virgo hu 2 Authorization The HostLogic solution is prepared for the general authority management in the SAP The users should be assigned to the chosen roles during the settings To be able to use the functions written in this document you have to own the necessary authorization You will find more details in the configuration guide document HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 3 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 3 Encryption of the EKAER password To be able to send a request for EXKAER number you need a user name and a signature code This should be set also in the SAP confidentially to ensure the machine machine relation The following procedure should be done only for the EXAER user no need to do this for the SAP users Set the following in the YH_EKAER_PWD transaction Password maintenance for EKAER gQ
41. errr me erester rrr er ert re 10 44 Mantenanceoi the Imit ee ratsde EN mre ee tern Cetra eee freer eet erty Torr ee EERE 11 4 5 Maintenance of modification and deletion reason COdES 0 ee eseeeeeeeeeeeeeeaeeeeeees 12 4 6 Maintenance of the MNB average rate cpesasatsnonensenscinesausisetsateatuntasilatt oasndentseepsacsesaies 14 4 7 Maintenance of the master data for the inbound deliveties ss sssesesesesssseseeessses 15 Medea E a e EEEE A E E E E E E A 15 deha Purchasing IMO cele 8 co an ianen e eienn n e aR ESEE Ea E ce ever iiine 16 49 Unloadand load addresses ca hss aragonite tsettereetac niet enna eaaa 17 A E a serene Tr er eT E AEEA E ry ter eerr ree 17 4 9 1 Creation of the unload address teeseteistvssmsnossonrndreAtnstagtantaatasdnaisiaisaatontdnneecteamt aiteiars 17 4 9 2 Assignment of the EKAER unload address to the sold to ssssssseeecesreseress 18 E E AN TE 19 4 10 1 Creation Of the load addieSs csser ea eha iaa 19 4 10 2 Assignment of the load address to the vendof sssssssssssssssssssssssssrsssssesssrsesesesseesssees 21 A E O E EE A E NTE EAA E 22 4 11 1 Assignment of the unloading point to the vendof sssssssssseerserrersrresesrererrreresrses 22 412 Management OL the Torwardei ssoi ne an AAEE SREE 24 412l Porwarder paret MOCUON serraria ni Re EE 24 ZAZA Forwarder partner function in the sales ccacecssscscesacassareainastancosscnscnesnseanaoieantaetates 24 4 12 1 2 Forwarder partner function in the procurement seesserere
42. from SAP cannot be modified deleted or finalized in the system however the number can be manually entered into the delivery document in order to be shown on the belonging printings Transaction code VLO2N Outbound delivery Header data Shipment tab Means of transport type Choose R EKARR value then write the number into the Transport D _ Shipment ShippingPt 0200 Shipping Point 0200 TrnsPinSta A Open transp planning Route YO1 1 Day ShpmtBiRsn v RouteSched Incoterms EXW Dunakeszi BillOfLad NEM 111 GR GI Slip MnsTransTy E Shpg Cond 15 5 Days TrnsIDCode E9999999999999999 Ship type HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 57 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 11 Recording weight of Outbound Deliveries and Inbound Deliveries increased by the weight of packaging In the previous section 6 70 Entering manually requested EKAER number you have seen how to enter EKAER numbers requested outside SAP You can enter the total weight of the delivery in KG in the same field but the Means of transport type has to be switched to io Transaction code VLO2N or in case of Inbound Delivery VL32N Outbound Delivery Header Shipment tab
43. g Consulting 6 3 7 YH_EKAER DEL_IN You can delete EKAER requests for the inbound deliveries procurement from the EU SD document category is set to 7 You can delete requests for more deliveries at once or with the help of the grouping function you can delete EKAER requests per groups one group can contain more deliveries Layou pe tayvur 7 Dath fee a Teaia r TI a Path fo r loca of eS Sa al 5a vng HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 40 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 8 YH_EKAER_FIN_IN You can finalize EKAER requests for the inbound deliveries procurement from the EU SD document category is set to 7 You can finalize requests for more deliveries at once ot with the help of the grouping function you can finalize EKAER requests per groups one group can contain mote deliveries Finalize notification O fe w Company Code M 3 a7 Ea a of n OM a ii gt A _ Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Vendor to _ The art of selection Shipment Number to gt Shipment route to gt Service agent to gt Delivery to gt Delet
44. ging country code has to be entered before the EKAER number request Important The system doesn t allow entering a new item To enter a new item delete the EKAER number and a new one has to be requested for the Delivery If all necessary data are entered you can request the EXAER number and after that you can print the delivery note so the EXKAER number ts printed on that The EKAER number is stored in a custom table and printed on the documents from that table 7 1 1 1 Entering license plate and country code for Outbound Deliveries License plate and country code can be entered in the outbound delivery document Transaction code VLO2N Enter the delivery number on the selection screen and press ENTER Change Outbound Delivery Yao ouiRADBSs BE Aa fP Post Goods Issue aaa Outbound Delivery 20000110 ip J HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 59 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting License plate and country code can be entered in the header data Menu Go to gt Header gt Shipment Bill of Lading field The value in this field can be modified after picking as well Important License plates have to be entered with capitals and have
45. he EKAER transactions can be reached Under the Inbound and Outbound deliveries folders you can reach the transactions for the sending of the requests We will call them transactions with limited functionalities in the followings Under EKAER number maintenance all functions transaction you can reach all functions like request of EX AER number change delete and finalization of it It is important that from the V4 version the structure of the program was changed so we made possible here the run of the V3 version as well to avoid any obstacles in the transition e Reporting can be used for reporting of the EKAER numbers e Under Customizing you can reach the EKAER settings HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 28 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting SAP Easy Access EKAER functionalities g 4HE e e BAR BADHD He eB SAP Easy Access EKAER functionalities S m G amp G geothermenu SoG A v a pcreaterole Assign users 4D gt Favorites GI SAP Ment Inbound deliveries YH_EKAER_CREA_IN Create EKAER amp YH_EKAER_MOD_IN Modify EKAER YH_EKAER_FIN_IN Finalize EKAER YH_EKAER_DEL_IN Delete EKAER O
46. ic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 65 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 3 Import Procurement from EU Inbound Delivery EKAER number has to be requested for every procurement inside the EU and the Vendor has to be notified to record the EXKAER number on the Delivery Documents Each MM procurement process has to have an inbound Delivery document Use VL31N and copy from the purchase order Goods Receipt is carried out by MIGO transaction The inbound Delivery document just like the outbound delivery document can be used to request EX AER number The inbound Delivery document is going to be MRP relevant so material requirements planning can also be even more accurate 7 3 1 Purchase Order Creation with Confirmation control key Prerequisite of the inbound Delivery document is to activate 0003 Inb Delivery rough GR Confirmation control key It can be automatically set if the masterdata of the material is maintained correctly but it can be altered manually ia PO Standard PO y 4500000108 Vendor 400002 Alapanyag szallit Doc date 14 01 2015 Header RS eS S Itm A I Material Short Text PO Quantity O C Deliv Date Net Price Curr Per O Mati G
47. ign trade data Comm fimp code no Un HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 6 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 2 Maintenance of the risky commodity codes To be able to control the limit the program needs a separate table to define which commodity codes are the risky items The table can be reached with the following transaction from the EXKAER menu YH_EKAER_MENQU o SAP Menu gt J Inbound deliveries gt O Outbound deliveries gt OReporting EKAER number maintenance all functions customizing a D YHL_EKAER_REASON EKAER change reason Y YH_EKAER_PARAM EKSER parameter maintenance Y YH_EKSER_CONTROL EKAER control maintenance Y YH_EKAER_GROUP EKAER grouping parameters L amp E Table View Edit Goto Selection Utilities M System g 4E CaA BAR Change View EKAER risky VISZ Overview YP New Entries B fal 2 R M EKAER risky VTSZ Comm fimp code no m 6101301000 a 6102301000 6109100000 61152900 6115290000 6116920000 6116930000 61169900 62113210 HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document i
48. into the delivery documents so you don t have to input them individually 7 2 1 Entering License plate Load and Unload Date and Time Enter license plate number into the Container ID field Important License plates have to be entered with capitals and have to be separated by forward slashes Otherwise you will get an error message For example AAA111 BBB222 If the country code is not Hungarian you have to enter it in the same field SK NZ4567 A W5245 If you do not enter a country code than the system automatically recognizes it as Hungarian Country codes have to be entered for every license plate For load date enter a value to Loading start field for unload date enter a value to Shipment end HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 64 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Shipment type 0001 Indiv Shipmt Road v TransportPlanPt 0200 Transp Pl Pt 0200 Overall status 0 Planned FwdAgent 1 Shipment route Shipping type 01 Truck Service Level 1 Load M Shipping Cond i Spec Process External ID 1 l All deliveries in this shipment will use this data from now on HostLog
49. is F6 utca TESZT ELAD KFT 12299953 HU 1134 Budapest Te 8 g f 7 7 E 7 H If you select processed and unprocessed records as well an error message will pop up Send request Ge e SS Gea SF EL 9 a_i On Dir EKAER TCN Group ID Shipme Shipment ID Trade Type f change Carrier Carr na Seller name Seler vat S country Seller Address Dest name D VAT num 0 2 0080000057 E false eT Kft FR1234567890 o 2 0080000058 E false alae Kft FR1234567890 2 ij You are not able to select already processed items 3 a g l 3 i Biel wwe wo At ES ag HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 46 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 5 Modification of EKAER data sent from SAP ERP system Modifiable data License plate Load and Unload time Volume of Goods Steps of modification are detailed here 7 7 7 Preceding steps of EKAER number request IMPORTANT From 2015 04 01 it is obligatory to enter the reason of modification Steps of modification are detailed here 4 5 Mazmtenance of modification and deletion reason code 6 5 1 Sending modified EKAER data 7 available E 7 for outbound deliveries
50. it to the vendor s master The usage of the role is not obligatory if it is not filled then the vendor will be the load address 4 10 1 Creation of the load address Transaction code XK01 Company Code DO NOT fill it Purchasing Organization choose the appropriate one Account group YEKR EKAER Load address iy Vendor Edit Goto Extras Environment System Help Gg 4E COA BAR DDO He Create Vendor Initial Screen vendor Company Code PurchasingOrganization 02000 Account group YEKR After you filled the organizational data no need for the company code press ENTER and fill all the necessary data especially the VAT number It is important to add a new entry on the Partner functions tab for the FC partner with number of INTERNAL HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 19 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Create Vendor Partner functions g 4B CR CHR ADHD 2A Os Create Vendor Partner functions D H Partner address Delete line e gt vendor INTERNAL Test unload address Berlin i Purchasing Org 0200 SCITEC Partner Functions Part Name Number Name A Save it when you are done
51. ith the following transaction from the EKAER menu YH_EKAER_MENQU SAP Menu gt J Inbound deliveries gt 1 Outbound deliveries gt O Reporting EKAER number maintenance all functions customizing YHL_EKAER_REASON EKAER change reason D YH_EKAER_PARAM EKAER parameter maintenance A YH_EKAER_CONTROL EKAER control maintenance oe d GROUP EKSER aroupina parameters amp YH_EKAER_VTSZ EKAER risky commodity codes E Table View Edit Goto Selection Utilities M System Help g 4E 4G GHEE ADAHS Change View EKAER group control table Overview YY New Entries G fl 2 R R E EKAER group control table PESTINATIONADDRESS Destination h DESTINATIONCOUNTRY Destinatio DESTINATIONNAME Destination n v DESTINATIONVATNUMBER Destinat v SELLERADDRESS Seller Address v SELLERCOUNTRY Seller country v SELLERNAME Seller name n SELLERVATNUMBER Seller vat nu TKENUM Shipment Number TRADETYPE Trade Type v VBTYP SD document category v VEHICLE License no 1 VEHICLE2 License no 2 v HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 10 HostLogic SAP EKAER solution user guide HostLogic ASP Hosting Consulting 4 4 Maintenance of the limit control Based on the l
52. mber i to T gt Shipment route to D Service agent to D Deliveries Delivery Ey a Delete finalze notification i Delivery 0000083 t gt Grouped deliveries that only have one EKAER number are handled together so by deleting one delivery s EXAER number you will delete the number for all that are in the same group You can pick the reason of deletion by clicking on the Delete reason text button You can select the reason from the drop down list Delete notification X Send request S APWE EL ee ER Dir EKAER TCN Groiup ID Shipme _ Shipment ID Trade Type f change Smeren se hame Seller vat S country Seller Addre O 150515000DD259 1000000467 0080000110 D false TESZT ELADO KFT 12299953 HU 1134 Budar 1000000467 Delete notification T Delete text Jas lemondva HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 51 ae HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting es Send request Press You will get a response with green lights Kom St tusz H my ar coe C You can always send request for a new number as written in 6 4 EKAER number request for outbound deliveries and transport organization 6 7 Finalize EKA
53. ment Date 22 05 2015 Vendor 400002 Alapanyag sz llit 10 F utca 12345 Paris Item Overview Shipment Unload Stock placement Status Overview V Goods Movement Data TransptnPlanng o0 00 Route Trns plan stat Not rel transp plan Route Schedule All Items _ Item Material Gross weight W Volume V Delivery quantity SU Det Description 1 506479 KG pc _ fakon PET 1250mI ez st g HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 67 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Menu Goto Header Shipment then Enter license plate number into the Bill of Lading field and Unload Date in the Delivery date field Important License plates have to be entered with capitals and have to be separated by forward slashes Otherwise you will get an error message For example AAA111 BBB222 If the country code is not Hungarian than you have to enter it in the same field SK NZ4567 A W5245 If you do not enter a country code than the system automatically recognizes it as Hungarian Country codes have to be entered for every license plate Inbound delivery Create Header Details VYVeC PASS oS Vendor 400002 Alapanyag sz llit 10 F utca
54. mpany Code l m amp i Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Ship to party to The art of selection Shipment Number to g Shipment route to A Service agent to P Delivery to Delete finalize notification Delivery to gt Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form oF HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 5 YH EKAER CREA IN You can send EKAER request for the inbound deliveries procurement from the EU SD document category is set to 7 You can send requests for more deliveries at once or with the help of the grouping function you can send EKAER requests per groups one group can contain more deliveries Create notification O fe w r 7 Company Code I po m Jelete Limit control Item display under trash value Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Vendor to The art of selection Shipments Shipment Number to gt ic Shipment route to gt Service agent to gt Deliveries Delivery to _Delete finalize notification Delivery to Layout Path for local sa
55. nctions D H Partner address Delete line Vendor 400002 Alapanyag sz ll t Paris Purchasing Org 0200 _ Partner Functions P Name Number Name DA OA Ordering Address 400006 Alapanyag megrendel si c m FC Ordering Address 200003 f FC Ordering Address 400007 AN Telepes utca VN Vendor 400002 Alapanyag sz ll t z PI Invoice presented by 400002 Alapanyag sz ll t After you are ready save it 4 11 Unloading point In case of import procurement there is a possibility to deliver the goods to some special rental store which can be managed in SAP with the creation of the YP Unloading point partner function The Unloading point can be created similarly as we described in chapter 4 10 Load address Transaction code XK01 Account group YEKP Unloading point 4 11 1 Assignment of the unloading point to the vendor Transaction code XK02 Enter the vendor code of the supplier you would like to modify then enter the purchasing organization and on the Partner Functions tab add the new entry with YP partner function and with the previously created vendor number HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 22 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting
56. o inland or to abroad and it should be unloaded to a special unload address then the partner functions of the sold to should be extended with the LC EKAER Delivery add The usage of this function is not obligatory if it is not filled then the ship to will be the unloading address 4 9 1 Creation of the unload address Transaction code VD01 Account group YEKR EKAER Delivery address Sales Organization choose the appropriate one Distribution Channel choose the appropriate one Division choose the appropriate one Customer Create Initial Screen E Customer Create Initial Screen Account group AQ YEKR Ship to party Customer Sales area Sales Organization 0200 Distribution Channel 10 Division 00 After you filled all the necessary data save it and the new partner will be created It is important to fill the VAT number because the EKAER will check it HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 17 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 9 2 Assignment of the EKAER unload address to the sold to Transaction code VD02 You enter the number of the sold to and on the Partner Functions tab sales area data add the previously created LC par
57. ormed E150515000DD259 COB 0080000110 Process succesfully performed 150515000DD259 By going back the list highlights the successful EXKAER number requests with green Modify notification E3 Send request EALE ELL Be A EL e EX Dir EKAER TCN Groiup ID Shipme Shipment ID Trade Type f change Carrier Carr na Seller name Seller vat S country Seller Address Dest name D VAT nu 0 fe E150515000DD259 1000000467 0080000083 D fase TESZT ELAD KFT 12299953 HU 1134 Budapest Teszt utca TESZT VEV 13093815 O E150515000DD259 1000000467 0080000110 D false TESZT ELAD KFT 12299953 HU 1134 Budapest Teszt utca TESZT VEV 13093815 i 1000000467 l i Se HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 44 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting In case of failure an error message pops up Create notification 4 amp 7 Kom Status Delivery Message TCN no WOO 0180000010 Error while processing WOO 0180000034 Error while processing WOO 0180000036 Error while processing You can read the detailed description of the error by double clicking on the line Create notification 477 e asar Beat H Kom Status Delivery Message TCN no WOO 0180000034
58. osting Consulting 4 5 Maintenance of modification and deletion reason codes Since 2015 04 01 based on the EKAER regulation you have to specify the reason of the modification or deletion of the EXAER number For example if you changed the plate number and you send your request you have to send the reason of the change Changed plate number Transaction code YHL EKAER REASON You can also reach the transaction from the menu YH_ EKAER MENU CISAP Menu gt O Inbound deliveries gt 1 Outbound deliveries gt Reporting gt OEKAER number maintenance all functions 7 customizing YHL_EKAER REASC CAER change reason 02 YH_EKSER_PARAM EKSER parameter maintenance amp YH_EKAER_CONTROL EKAER control maintenance YH_EKAER_GROUP EKAER grouping parameters Y YH_EKASER_VTSZ EKAER risky commodity codes YA 17 i i Yi aa You can set one reason code as default and this will be sent in the modification request automatically If you would like to change the code you can do it before sending the request You can specify reason codes in the following categories plate number weight value and deletion From the 1st of June the NAV extended the list of the modifiable data description or VTSZ commodity code number change of an item addition of a new item or deletion of an exsisting one This can be justified with the item status reason reason code With the New Entries button you
59. ough any form 29 ee HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting outbound deliveries YH _EKAER CREA IN Create EXAER EKAER request for inbound deliveries inbound deliveries YH _EKAER DEL IN Delete EXKAER EKAER deletion for inbound deliveries YH EKAER FIN IN Finalize EKAER EKAER finalization for eee D HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 30 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Selection screen Send off EKAER requests G 4E CaA GHAR ADHD Hh OB Send off EKAER requests amp Company Code amp O create notification Y Modify notification BF Delete notification OA Finalize notification Limit control Item display under trash value Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to SD document categ E gt Ship to party to Vendor to _ The art of selection C Shipments Shipment Number to gt Shipment route to gt Service agent to Y Deliveries Delivery to gt Delete finalize notification Delivery to Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut
60. reserrerrrreereereseses 24 5 Parameters of the HostLogic SAP EKAER solution essesssesesseersrresrsrerrirrrrrsrrerrssrrrees Zz 6 Function of the HostLogic SAP EKAER solutione eee eceeeeseeseceeeeeeessseseeeeneeneenees 27 ol EAER A a N a a E EE E EE E E ce reer t Zi HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 1 eS HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting Me EAE ye i A ne nee ee A E T renter re ere tre 29 6 3 Transactions with limited functionalities sssssesssessessssererssesesrseseresrsrsrsrsenrsreesereseeees 34 Co AAEE AER E RE A E E E E E 34 Cr ae Go Mt ot ER OD eara a E EE E E E Cr A 35 oa DAE EPA EREDT Lore E A E E ee 36 o NE AER E r E eterna E E E eyi Ceo e E ER a E Uk E e E E E 38 Coe E AER AOD me Bh aa E E EA E EA E terrae 39 ae oN ot EERDERE D rra A E E E EE AE EE tre 40 OaS SEE rA ERFIN nana E E E ner 41 6 4 EKAER number request for outbound deliveries and transport organization 42 adl Mantak G i errno EEE EE EE 46 6 5 Modification of EKAER data sent from SAP ERP system sesssesssereseeesss 47 Col Sendae mMmodiicd ERAER GI Ases ia te er renee ee tren mre ere 47 6 5 1 1Setting of modification reason in the ALV List eeeseseeecnececeetseeeeeeeseeeeenees 49 Co
61. roup f Jio 506479 flakon PET 1250ml ez st 200PC D 14 01 2015 100 HUF 1 PC 9192002 HUF HUF 4 gt BEE ns eeme Item 1 10 506479 flakon PET 1250m ez t a w x Order Ack Acknowl Reaqd _ Rejection Ind CC D Delivery D Time Quantity Reference Created on Inb Deliv Itm HL It Batch Quantity Red M MPN Material LA D09 02 2015 100 14 01 2015 180000004 1 0 1111 0 7 LA D 20 02 2015 100 20 02 2015 0 0 0 OS HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 66 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 3 2 Inbound Delivery document creation An inbound Delivery document can be created by copying a purchase order or by mass creation based on the purchase orders from one particular Vendor kil Create Inbound Delivery from Purchase Order Transaction code VL31IN Create Inbound Delivery amp Purchase Orders ir at Vendor ib Purchase Order 4500000108 Delivery Delivery date 22 05 2015 00 00 External ID re Means of trans rer p Enter PO number then press ENTER to start the creation of the inbound Delivery Inbound delivery Create Overview VOB i 2 amp amp B P Post Goods Receipt Inbound deliv 1 Docu
62. s a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 7 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 3 Maintenance of the grouping conditions From 1 of June you can send more load or unload address in one EKAER request The method of this solution is that you can record more delivery plans One delivery plan contains one load and one unload address For each delivery plan you can record many items but one item can belong only to one delivery plan Based on this new function we had to extend the grouping criterias as well You can set them on two level Delivery plan level Delivery level 4 3 1 Settings of the delivery plan grouping Here you can set which data should control the grouping of the delivery plans Transaction code YH_EKAER GROUP_PLAN The table can be reached with the following transaction from the EKAER menu YH_EKAER_MENU SAP Easy Access EKAER functionalities 8 m amp asadthermenu Sf Z v a create role Favorites SAP Menu gt 1 Inbound deliveries gt 1 Outbound deliveries Reporting gt EKAER number maintenance all functions gt EKAER manual operations EKAER change reason EKAER parameter maintenance amp EKAER control maintenance 5 Y EKAER grouping parameters amp EKAER risky commodity codes HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel
63. ser guide ASP Hosting Consulting 6 5 1 1 Setting of modification reason in the ALY list Modification Reasons are read into the ALV list so you can see the particular reason before sending the request to the NAV Modify notification EX Send request Ee AAEE LA Pe Be a EL LE EE Modiy reason tex ER Gross WUn Net Value Crcy Old Country1 Old Country2 Old Old Loadin Old Arrival time EKAER Request date Status Plate reason 2 000 KG 30 000 HUF NEM999 2015 05 15T00 00 00 02 00 2015 05 15T11 30 33 02 00 S D amp One reason has been preconfigured in the control table YHL_EKAER_REASON if you would like to modify this click on the modify reason text button Modify notification Send request a s 8 e RN Se a EL Es Efe Modi reason text ER Gross WUn Net Value Crcy Old Country1 Old Country2 Old Old Loadin Old Arrival time EKAER Request date Status Plate rea 2 000 KG 30 000 HUF NEM999 2015 05 15T00 00 00 02 00 2015 05 15T11 30 33 02 00 S 1 HUF 02 00 2 E Modify notification p m pe 7 R Plate text mo hib s rendsz m You can choose reason code from the dropdown list od fo pia rendszam 2 If the reason is shown in the list you can send the request to the NAV R Plate text HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should
64. st system and for the production Company SELECTI PSTYV type if the If you would like to exclude some item type from the code ON item request to the NAV you can set here Caan Confidential forwarder when you authorize him with i pany SPED ID identifier of R the right of change of your EKAER request The value aa the forwarder is the NAV EKAER number of the forwarder Company USER CONVERSION SAP uset SAP user who can request EKAER number the value is code the EKAER registration name The value is the EKAER password of the registered user Company NAV re Peon EKAER user on the NAV surface Company PASSWORD_SI NAV R The value is the signature key of the registered EKAER code GN EKAER user user on the NAV surface Qj 7 R Required value O Optional value M Display HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 26 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting For the test system you have to use the following link httos import test b ekaer nav gov hu Trade CardManagementService customer manage Trade Cards For the production system you have to use the following link httos import ekaer nav gov hu TradeCardManagementService c
65. tner Change Customer Sales Area Data g J 4E CaA CHR BHD fe Oe L Change Customer Sales Area Data RJ Other Customer General Data Customer 1001 TESZT VEV Szeged22 Sales Org 0200 Sales Org 0200 Distr Channel Ol Channel 10 Division 00 Reference Partner Functions PF Partner Function Number Name Partner Description Sold to party 1001 TESZT VEVO BP Bil to party 1001 TESZT VEVO PY Payer 1001 TESZT VEV SH Ship to party 1001 TESZT VEVO SH Ship to party 1006 Teszt v s rl LC Ship to party 1070 EKAER Unloading address L Once you set it it will be copied into the customer order and to the outbound delivery during creation One partner can have more unload addresses but in the order you can use only one HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 18 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 4 10 Load address In case of the imports from the EU the orderer company should request the EKAER number It can happen that the goods will be loaded on a special load address To handle this in SAP you have to create the load address partner function like you did for the unload address You have to create the new partner and assign
66. to be separated by forward slashes Otherwise you will get an error message For example AAA111 BBB222 If the country code is not Hungarian than you have to enter it in the same field SK NZ4567 A W5245 If you do not enter a country code than the system automatically recognizes it as Hungarian Country codes have to be entered for every license plate Shipment ShippingPt 0200 Shipping Point 0200 TrnsPinSta A Open transp planning Route YO 1 Day ShpmtBIRsn RouteSched rem mr MnsTransTy Shpg Cond 15 5 Days TrnsIDCode Ship type HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 60 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 7 1 1 2 Entering Load and Unload date Load and Unload date are filled automatically by the system It can also be entered on the shipment tab however the value cannot be modified after the goods issue Transaction code VLO2N Enter the delivery number on the selection screen and press ENTER Change Outbound Delivery Yond amp amp B amp amp E P Post Goods Issue Weer i T Outbound Delivery 80000110 ip Data can be entered in the header data Menu Go to gt Header gt Shipment Loading field HostLogic Zrt H
67. uest If you choose this you can delete the previously requested EXKAER number If you choose this you can finalize the EXKAER request The program will select only the limit relevant deliveries which are above of the value or weigh limit Limits should be maintained in the param table If you tick it the program will also select the deliveries which are under the limit The deliver type used in the system For example LF outbound delivery EL inbound delivery Creation date of the delivery document J outbound deliveries 7 inbound deliveries It is filled automatically in the transaction versions Number of the ship to party used in the outbound delivery Number of the vendor used in the inbound delivery If you use shipment documents you can choose this option to select the required shipments If you do not use shipments then you have to separated use this option to select the out or inbound deliveries If you choose the deletion or finalization of the request you have to select the deliveries here You can choose the display mode for the ALV list www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form a2 HostLogic SAP EKAER solution user guide Library for Path for the saving of the local files local file R Required value O Optional value M Displ
68. ustomer manage I radeCards USER area More SAP USER can use the same EKAER password for the requests 6 Function of the HostLogic SAP EKAER solution 6 1 EKAER area menu The transactions of the SAP EKAER program package were collected to one area menu for the easier usage The name of it is YH_EKAER_ MENU The start the menu enter it into the field of the transaction codes E Menu Edit Favorites Extras System Help o Mmm CCR BAB anaan SAP Easy Access 9 m aa Other menu ob 2 w a create role GI A Favorites GISAP Menu gt O office Q Cross Application Components Q Logistics Accounting CI Human Resources C Information Systems Tools T V V o yl aO Press ENTER and the area menu will be visible HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 2 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting gt SAP Easy Access EKAER functionalities g dH e GAB ADHLD HA eB SAP Easy Access EKAER functionalities Sm amp aedthermenu amp HA wv a hcreaterole GaAssig gt Favorites GI SAP Menu gt J Inbound deliveries gt 1 Outbound deliveries gt Reporting gt C EKAER number maintenance all functions gt J Customizing From this cockpit all of t
69. utbound deliveries YH_EKAER_CREA Create EKAER amp YH_EKAER_MOD Modify EKAER YH_EKAER_FIN Finalize EKAER YH_EKAER_DEL Delete EKAER Reporting YH_EKAER_SIMPLE_LIST Registered EKAER numbers list GJ EKAER number maintenance all functions YH_EKAER EKAER number maintenance all functions i Customizing Q YHL_EKAER_REASON EKAER change reason YH_EKAER_PARAM EKAER parameter maintenance P YH_EKAER_CONTROL EKAER control maintenance amp YH_EKAER_GROUP EKAER grouping parameters amp YH_EKAER_VTSZ EKAER risky commodity codes 6 2 EKAER transactions The different functions request modify delete finalize were separated into transactions per delivery type inbound import from the EU outbound During sales process you can manage the EKAER functions for outbound deliveries or for shipment documents during import process you can manage them for the inbound delivery document The request and the modification of the EXAER number function was separated due to the grouping function functions YH EKAER CREA Create EXKAER EKAER request for eter theses outbound deliveries YH EKAER DEL Delete EKAER EKAER deletion for outbound deliveries HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties thr
70. ution user guide ASP Hosting Consulting 6 8 Simple EKAER request In case of simple EKAER request possible only in case of normal products it is enough to send the following data in the request seller data destination data plate number If the company is authorized for the simple EKAER request it has to manage the followings Transaction code YH EKAER PARAM Add the following entry in the parameter table Change View EKAER parameters Overview P New Entries feb El EKAER parameters CoCd Area Section Kulcs Ert k x EKAER SIMPLE SIMPLE x I K Company Area Section ae Values Descriptions Key O EKAER SIMPLE SIMPLE X if the company is authorized for the simple EKAER request In this case the simple EKAER request check box will appear on the selection screen Send off EKAER requests a m Company Code l p Mapping version L Create notification Modify notification 7 Delete notification Finalize notification LES EKAER If there are both normal and risky items in the delivery then the program will send the EKAER request with the data content required in case of risky items so in this case simple request cannot be sent HostLogic Zrt H 1134 Budapest V ci t 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 5
71. ving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 38 HostLogic HostLogic SAP EKAER solution user guide ASP Hosting Consulting 6 3 6 YH_EKAER_MOD_IN You can send modifications for the EKAER requests for the inbound deliveries procurement from the EU SD document category is set to 7 You can send requests for more deliveries at once or with the help of the grouping function you can modify EKAER requests per groups one group can contain more deliveries Modify notification D Fe Company Code C Requesting modifying EKAER notification Delivery Type to Delivery Date to Created on to Vendor to _ The art of selection _ Shipments Shipment Number to gt Shipment route to gt Service agent to td Deliveries Delivery to gt _Delete finalize notification Delivery to gt Layout Path for local saving of files HostLogic Zrt H 1134 Budapest Vaci ut 35 Tel 36 1 237 1730 Fax 36 1 350 4113 Web www hostlogic com Info info hostlogic hu This document is a property of HostLogic Ltd and should not be reproduced presented or forwarded to third parties through any form 39 TT HostLogic HostLogic SAP EKAER solution user guide ASP Hostin

User guide HostLogic SAP – EKAER 5.0 solution

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User guide HostLogic SAP &ndash; EKAER 5.0 solution

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User guide HostLogic SAP – EKAER 5.0 solution