CM 840/842 Operating Instructions Trade Version
Contents
1. Y Reinsert the paper reel Close the printer cover aR WN gt NO 4 5 Cash register drawer Money which has been inserted in the cash register drawer is easy to remove Never disassemble the drawer yourself if you have no practical experience in such work In the case of a power failure the cash register drawer can be opened by actuating the lever in middle of the rear bottom part of the ECR drawer The coin compartments can be removed separately Note Never carry the cash register by the top plastic section Always carry the cash register by the cash register drawer when it is firmly fixed to the cash register Olympia D 4 01 2007 Rev A Page 14 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 5 Cash Register Operation Sales Transaction REG mode Method of date and time display Koetz Display 24 hour mode Display 12 hour mode Comment All the following steps described are completed with the cash register in R mode 5 1 Registrations in departments The individual departments are characterised by their names and attributes and are printed in the DEP Status refer to Programming The general attributes are positive negative and quantity related DEPs Comment The manual assumes that the cash register has been programmed for handling 2 decimal places Example Registering 100 50 EUR in DEP1 mamaa DEP 7 No decimal point is set when en2. 5 1 1 Working with a department programmed as SCALES DEP Always place the item on the scales first Then enter the kg price for the item and press the scales button Then press the PLU button to receive the data from the scales The weight of the item and its price are printed on the receipt 5 2 Registrations using the PLU number The item PLU is assigned to a specific item position in the cash register and is characterised by an assigned fixed number max 13 digit code e g EAN barcode then name price allocation in the departments and attributes status The cash register supports the following barcodes EAN 8 EAN 13 also weight related UPC A UPC E Example Registering PLU 100 price 100 50 EUR fixed price mad PLU Example Registering 15 pieces of PLU 100 100 50 EUR fixed price 08 Ko 009 Pro Multiplied amounts The quantity of items can be entered in the range 0 001 999 999 Comment In the case of incorrect input or exceeding limits the ECR registers an error status in the form of E The error message is cleared by pressing the CLEAR key and the correct entry can then be made If the corresponding PLU has not been programmed the cash register indicates the error E If a PLU has been programmed with a fixed PLU price the PLU is automatically calculated after the registration In the case of an open price refer to PLU status programming the PLU price can be modified To change
3. OLYMPIAS CM 840 842 Operating Instructions Trade Version Gastronomy Version OLYMPIA Since 1903 www olympia vertrieb de Operating Instructions D CM 840 842 Cash Register Declaration of Conformity CE CM 840 842 The manufacturer hereby declares that the equipment complies with the stipulations defined in the following guidelines and standards Der Hersteller erkl rt hiermit dass das Ger t mit den Bestimmungen der Richtlinien und Normen Ubereinstimmt Le fabricant d clare par la pr sente que l appareil est conforme aux r glements et normes en vigueur Por medio de la presente el fabricante declara que este aparato est conforme a lo dispuesto en las directivas y normas vigentes De fabrikant verklaart hierbij dat het apparaat voldoet aan de bepalingen in de richtlijnen en normen Pelo presente o fabricante declara que o dispositivo est de acordo com as determinac es das directrizes e das normas Tillverkaren forklarar harmed att apparaten verensst mmer med best mmelserna i f ljande direktiv och normer 0060006 73 23 EEC EN 60950 1 2001 A11 2004 89 336 EEC EN 55022 1998 A1 2000 A2 2003 EN 50024 1998 A1 2001 A2 2003 EN 61000 3 2 2000 A2 2005 EN 61000 3 3 1995 A1 2001 A2 2005 OLYMPIA Olympia Business Systems Juli 2007 Heinz Prygoda Managing Director Olympia D 4 01 2007 Rev A Page 2 All Rights Reserved Operating Instructions
4. CM 840 842 English a Eo l E 5 00 10 00 20 00 50 00 FORT DEP 3 15 DEP 6 18 DEP 9 21 DEP 12 24 SUB TOTAL CASH TOTAL DEP 1 13 DEP 4 16 DEP 7 19 DEP 10 22 C M 840 842 Deutsch DEP 2 14 DEP 5 17 DEP 8 20 DEP 11 23 BON Fremd Zelt PLU Eln Aus W hrung isc serj amp W 5 00 10 00 20 00 50 00 WG 3 15 WG 6 18 WG 9 21 WG 12 24 NS Zwischensumme WG 2 14 WG 5 17 WG 8 20 WG 11 23 Ses dlener WG 1 13 WG 4 16 WG 7119 WG 10 22 Gastronomy version ex works The function keys TABLE SPLIT 4 Y are automatically active on the keypad Trade version If the cash register system is switched to the Trade version The function keys 10 20 so are automatically active on the keypad Olympia D 4 01 2007 Rev A Page 12 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 4 General Information on Cash Register Installation and Operation 41 Positioning the cash register The cash register should be used in a location with normal room temperature and relative humidity Do not expose the cash register to extremely hot or cold temperatures dusty conditions or direct sunlight 4 2 Electrical connections Connect the cash register to a separate mains power outlet Do not connect it to mains power outlets which also accommodate a refrigerator freezer or another electronic appliance which has a high power consumption When connecting the ECR to a compute
5. CM 840 842 Cash Register 5 7 Discounts surcharges refunds in registrations The cash register enables several DISCOUNT and SURCHARGE transactions to be used This concerns percentage discounts surcharges on individual items or the complete bill and the absolute discount In the case of percentage discount surcharge the system can use a defined fixed age rate 0 01 99 99 Trade surcharge discount in on single items complete receipt mad PLU We PLU 100 DISCOUNT 10 Registrations SUBTOTAL SUB TOTAL SURCHARGE 25 a TOTAL 10 01 07 CASH TOTAL Comment The financial report indicates the number of times this key has been pressed and the corresponding total sum maa PLU maaa PLU 100 Registrations SUB TOTAL ro EIS TOTAL CASH TOTAL 10 01 07 Comment The financial report indicates the number of times this key has been pressed and the corresponding total sum Olympia D 4 01 2007 Rev A Page 25 All Rights Reserved Operating Instructions D CM 840 842 Cash Register REFUND An item or a total from a department This cash register function is used when the customer returns goods e g when returning bottles with a deposit on them The function is used when registrations have already been concluded by pressing a tender media key FE Hoo P REFUND PLU 100 CASH TOTAL 5 8 Transactions without registration received on account paid ou
6. TOTAL key to key lock position Z If S mode should be changed delete all the reports first enter 30 and press the key Then enter 01 and press the CASH TOTAL key Alpha display E16 HALO limit error Alpha display E 18 LALO limit error Alpha display E 19 Receipt paper end error Alpha display E 22 Code compulsory error tender Alpha display E 32 Subtotal compulsory error Alpha display E 33 Amount compulsory error Alpha display E 34 FCE error Alpha display E 39 Olympia D 4 01 2007 Rev A Page 38 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Table item two free spaces error Table Alpha display E 40 GASTRONOMY only E 41 GASTRONOMY only E 42 GASTRONOMY only Alpha display E 43 GASTRONOMY only Cooking code compulsory error Alpha display E 44 GASTRONOMY only Clerk ID error Table allocated to another clerk Alpha display E 45 GASTRONOMY only Ticket type error Alpha display E 46 GASTRONOMY only Clerk account active amount compulsory Alpha display a ee b bb an d Al Electric journal full error Alpha display E 80 Olympia D 4 01 2007 Rev A Page 39 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 10 Training Mode TRAINING Mode is used to practice cash register transactions FUNCTION Set the key to key position X and enter 85 CASH TOTAL Training mode is activated A point appears
7. in the display The transactions can be printed via reports X Z 86 and X Z 87 Terminate the training function by turning the key to a different position Clerk Cashier 10 is automatically set to Training The cash register can also be operated with a clerk cashier 10 trainee waitress This clerk cashier can execute all types of transaction but the input is not added to the counters Clerk Cashier 10 should be protected by means of a password Olympia D 4 01 2007 Rev A Page 40 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 11 Plug in Peripherals Software Updates The following peripheral equipment can be connected to the cash register e Personal computer for online operation and programming the cash register e Barcode reader for working with products provided with barcodes e Scales for use when connected to the cash register We offer the following PC programmes for these cash registers Installation is described in the Programming Instructions Olympia Supporter A PC program which enables the cash register to be programmed easily It is used to program all the program sections of the cash register including the entire system area It is possible to read in all the data including that of the electronic journal from the cash register and store it on the PC It also provides the major advantage of being able to follow the total sales detail transactions on the cash register and detail sa
8. programmed as negative they are recorded as a RETURN by the cash register Informative PLU price display By pressing the ASK PRICE PLU key the price of a PLU item appears in the cash register display without it being registered ASK PRICE PLU lt PLU number gt PLU The price appears in the display according to the PLU number Printing a duplicate receipt A copy of the receipt can be printed by pressing the SUB TOTAL key This function must be enabled when programming the P register Registrations Payment CASH TOTAL Print copy SUB TOTAL Olympia D 4 01 2007 Rev A Page 28 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Changing tender media after printing receipt It is possible to switch the payment from one tender to another after the receipt has been concluded i e after having been printed Transfer can be initiated by entering the amount lt Amount to be transferred gt Press tender medium key Tender medium from lt From gt Press tender medium key Tender medium to lt To gt Example Transferring 30 00 EUR from cash to cheque payment ana GASHTONAL CHER Individual cashier account Activation Programming range Section 13 Register P 12 refer to Programming Instructions Operation Key position Z 01 CASH Day s financial report Enter the amount paid in the cash drawer press CASH The X report should be locked from the clerk waiter Pro
9. supply for the cash register e 0000000000 appears in the display e Release the FEED key e Turn the key from OFF to REG the display switches to 0 00 and the cash register is ready to operate again e The reset procedure is completed In the event of a WARM START only the last maloperation is deleted the programming is retained If the cause of the blockage cannot be cleared by means of a WARM START a SYSTEM RESET must be initiated in exceptional cases Following a SYSTEM RESET all the data is deleted and the cash register is reset to its default settings Refer to the Programming Instructions Olympia D 4 01 2007 Rev A Page 9 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 3 Keypad Description Trade Gastronomy The table below provides ann overview of all the function keys on the keypad which can be programmed Not all keys on the standard keyboard are assigned functions The Programming Instruction manual describes how to assign functions to keys Se lt m U fm JG SGSRAE gt g D w SUB TOTAL X TIME Double function PRICE LEVEL 1 PRICE LEVEL 2 GR RECEPT ONOFA PO Double function CLEAR CARD CREDIT CLERK SHIFT DEPT Double function Feed the receipt Select PLU price look up directly Select department directly Minus absolute discount Plus absolute premium surcharge Press key directly to cancel following registration PL
10. the PLU fixed price press the PLU price level key Price Level 1 Example Registering 15 pieces of PLU 100 100 50 EUR open price entered at 90 00 EUR DIS x TIME amad PRICE LEVEL 1 mad PLU Olympia D 4 01 2007 Rev A Page 17 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Example Registering 15 pieces of PLU100 2 6 pieces of PLU500 2 pieces of PLU1000 price modification 20 50 EUR 1 piece of PLU100 08 Kou 009 e E BIG LU TIME a er 1507 50 2 6 261 30 aau x PRICE PLU 1000 SEINE 2 Xx 41 00 o 5 0 new price for PLU 100 PRICE LEVEL 1 PLU 100 100 50 Woje PLU 0 0 PLU TOTAL 1910 30 10 01 07 12 10 CASH TOTAL Registering a PLU with divisible quantity with account Quantity YYY YYY ZZZ ZZZ x PLU Example Registering 3 12 pieces of PLU100 X TIME e 3 12 x 100 PLU mad PLU TOTAL Registering a PLU with weight barcode data input via keyboard The weight barcodes EAN 13 28 29 represent a special type of entry After scanning the barcode the cash register calculates the item price using to the weight information contained in the barcode and the unit price price programmed for the corresponding PLU The barcode 28KKKKXVVVVVX or 29KKKKXVVVVVX is automatically stored in the cash register as 28KKKK0000000 29KKKK0000000 and only when entered via the barcode reader KKKK Code X Checksum VVVVV Quantity Olympia D 4 01 20
11. 07 Rev A Page 18 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Example Registering 1 127 kg of PLU 281637XVVVVVX PLU price 89 00 EUR mamaa mg 26 tb EE see Gett a 6 TOTAL 10 01 07 5 2 1 Working with a PLU programmed as SCALES PLU Always place the item on the scales first Then enter the PLU number and press the PLU key receive data from the scales The weight and price of the item is printed on the receipt and appears in the scales display 5 3 Mixed registration multiplication During registration it is possible to multiply PLUs with the DEPs automatically Example Registration DEP4 fixed programmed price of 40 00 EUR maad DEP DEP DEPO1 E DEPO4 DEP04 DEP 4 PLU 100 maa PLU 100 PLU 200 PRICE ama PRICE LEVEL 1 PLU 200 ama PLU TOTAL CASH TOTAL 10 01 07 89 00 Olympia D 4 01 2007 Rev A Page 19 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 5 4 Tender media keys method of payment The cash register has separate types of tender media keys The basic methods of payment include the use of CASH CHEQUE CREDIT and CARD The parameters for these tender media keys can be programmed Payment by cash Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RECEIVED FROM CUSTOMER gt CASH TOTAL When the SUM RECEIVED is greater than the AMOUNT due the cash register
12. C programme Comment on the electronic journal The electronic journal functions as a 2nd paper roll control receipts Every type of entry made on the cash register is saved in detail in the electronic journal The electronic journal is always active The electronic journal can be printed in detail or only with the totals in X Z mode When the electronic journal is full it is indicated with error code E80 Delete the E journal by printing it through pressing 96 CASH TOTAL in Z mode Delete the E journal without printing it by pressing 98 CASH TOTAL in Z mode ATTENTION Deletion of the electronic journal without printing is only possible when Electronic Journal is not activated in Machine Option 13 8 Comment Report printing for the X and Z reports can be combined under a MACRO key as a report chain Refer to the Programming Instructions for information on programming the MACRO key PRINTING Set key position X or Z and press one of the MACRO keys all the reports are printed in succession as programmed Olympia D 4 01 2007 Rev A Page 37 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 9 Error Messages Error Symbols Function error impermissible operation another error Alpha display E ak FUNT E 11 E 12 Alpha display E 13 E 16 Incorrect report request Report must be printed Enter Z report financial report day 01 and set the CASH
13. CEIVED FROM CUSTOMER PART PAYMENT BY CHEQUE gt Option lt SUM RECEIVED FROM CUSTOMER PART PAYMENT BY CARD gt CARD CASH TOTAL Olympia D 4 01 2007 Rev A Page 21 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 5 4 1 Payment using the cash tender keys bank note keys Assigned as standard feature on the Trade version keyboard Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RECEIVED FROM CUSTOMER USING e g gt 20 10 Cash tender keys If the sum received is too little the amount still to be paid appears in the display GASH TOTAL When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment 5 5 Payment in foreign currencies The cash register can be used in combination with up to four foreign currencies Attributes are defined for each currency i e the name number of decimal places and exchange rate The cash register automatically converts the price of the registration to the currency selected and back Example Foreign currency 1 USD exchange rate 0 76494 USD without payment specification in EUR amaaa DEP 1 SUB TOTAL Amount due o o o o Se Optional display of foreign currenc FC SUBTOTAL j ES j R ES FC rate FC1 0 76494 or Fc TOTAL FC1 10 01 07 12 10 Displ
14. D CM 840 842 Cash Register Contents 1 Basic Features General Description enrseeeeenns 5 1 1 General technical description ti Aina Rad 5 1 2 OStalatiON ii a A la daa 6 1 2 1 Connecting the PC to the cash register 6 1 2 2 CHECKING COMMUNICATION iia id ida 6 1 3 Alphanumeric display rs en tnt waned ENEE ENEE EENS ans 7 14 Numere display cidcid rere 7 1 5 Control lock iii iaa 8 16 Clerk EE RE 8 1 7 Manager password systern is sccccecsscccccecsscccteecctcdecasectedecsveceecesncecessceteceessetecesesueedecssecteceeuseaes nie tesina 8 2 Reset System Machine Initialization is cnn 9 3 Keypad Description Trade Gastronomy sise 10 4 General Information on Cash Register Installation and Operation 13 41 Positioning the cash register ins sssnsnnnnenneeneennnnneennnnnnennenennennenneeeennennnnse 13 42 Electrical CONNECtONS miii e aa 13 4 3 Cleaning the cash register ociiia Ta 13 4 4 Changing the paper roll 57 mm thermal in the printer ss 13 4 4 1 le neie EC paper e TEE 13 4 4 2 Paperreel 14 4 5 Cash register dra WeT clinica aaa 14 5 Cash Register Operation Sales Transaction 15 5 1 Registrations in departments sis sssnnsnnsenneneneneenennnneenenennennneneneeeennnnnes 15 5 1 1 Working with a department programmed as SCALES DEP 17 5 2 R
15. U DEP Use the VOID key to delete an entry in a transaction Refund To calculate the subtotal during a transaction Multiplication of sales Time date Change price level Freely selectable price entry for a PLU Change price level to the 2nd price Scroll up and down in the display of bill data for a specific table Receipt printing on off Foreign currency exchange Print numbers No Sale open the cash drawer but no sale in sales Pay an amount into the cash register in sales Withdraw an amount from the cash register When programming text switches to bold print Delete entry Tender pay in cash Tender pay by cheque Tender pay by card credit Clerk log a clerk waiter on Switch DEP level When programming text switches the letter case Price look up for individual PLUs Olympia D 4 01 2007 Rev A Page 10 All Rights Reserved Operating Instructions D CM 840 842 Cash Register KEY IS BLOCKED Lock key The key is locked and no longer has any function WITHOUT VAT Key without tax The tax rate is deactivated for a one off transaction MACRO Macro key 1 To print the 1st report sequence in X Z MACRO Macro key 2 To print the 2nd report sequence in X Z 5 20 50 Cash tender keys Predefined cash tender keys for the Trade version can be Zn appended to the additional text CHANGE FONT Set the font sizes for the receipt The function keys below are only required for the Gastronomy ve
16. a maximum of 7 characters The 2 digits in the left of the display indicate the number characters entered cl mal pe A 0 No underscore Enter digits 1 underscore Capital letters default when text input is started 2 underscore Lower case letters 3 places for error code Places for error message text 1 4 Numeric display 2 places for symbol Sale amount d ee eg eg A eg A eg A eg A eg JE Le a a Olympia D 4 01 2007 Rev A Page 7 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 1 5 Control lock PRG mode Odo Registration mode X Print report Z Print report oer programming is recording view incl deletion Note Key lock position S is not marked on the lock 1 6 Clerk system l KK Clerk code is displayed Clerk symbol is displayed El The clerk system must be activated refer to Programming Instructions Before a transaction can be entered clerks must log in using their number and press the Clerk key In addition it is possible to assign a password for each clerk If a password has been set up and the clerk logs in 3 small zeros appear in the display Enter the 3 character code at this point 0 00 appears in the display and the clerk is logged in If
17. automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Payment by cheque check Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RECEIVED FROM CUSTOMER gt CHECK When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Payment by card Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RECEIVED FROM CUSTOMER gt CARD When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Olympia D 4 01 2007 Rev A Page 20 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Payment by credit Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RECEIVED FROM CUSTOMER gt CREDIT When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Mixed payment Registrations Option SUB TOTAL Display of amount due lt AMOUNT gt Option lt SUM RE
18. ay lt 130 73 gt total in USD After pressing the key the total reappears in EUR CASH TOTAL Olympia D 4 01 2007 Rev A Page 22 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Example Foreign currency 1 USD exchange rate 0 76494 USD with payment specification in USD aama DEP 1 DEP SUB TOTAL Dee SUBTOTAL Amount due ajaaa FC rate FC1 0 76494 TOTAL FC1 Optional display of foreign currency cee 0 76494 CASH a Ed CHANGE CHANGE FC1 Display lt 130 73 gt total in USD 10 01 07 After pressing the key the total reappears in EUR Entry in foreign currency 1 Glo 0 0 0 CASH TOTAL 5 6 Correcting registrations Several correction functions are available while making registrations These functions can also be used when cancelling DISCOUNTS and SURCHARGES CLEAR If you make an incorrect entry before the key or key is pressed press the CLEAR key to delete the entry from the cash register display so that you can then enter the correct data This key is also used to acknowledge an ECR error message or delete the information in the display before any further cash register transactions Cancelling the last item EC eror correction If the incorrect input should be corrected directly after the item has been calculated i e after pressing the or keys clear the faulty input by pressing the key Example Registering PLU100 price 100 50 EUR fixed price and then cance
19. d search for the port number of the PC here Click on the SEARCH ECR button and then on Start search in the window which appears When the test is completed successfully the cash register model and the port number on your PC are displayed if the cash register is connected The COM 1 port is set by default If a different port number is displayed after the search enter the number in SETUP COMMUNICATION lt Port gt Close the option by clicking on the No then Esc and OK You can now proceed to use the programme use lt Open file gt to call in a basic program and send receive edit save and print data amp IMPORTANT Loading a completed basic program in the cash register makes programming easy The data CD contains a folder called Applications in which you can find the basic Trade and Gastronomy programs Olympia D 4 01 2007 Rev A Page 6 All Rights Reserved Operating Instructions D CM 840 842 Cash Register After the PC programme has been started and the prompt appears you can select whether to open a NEW or STORED file Open a STORED file Select the Trade or Gastronomy version and confirm the selection by clicking lt Open gt Transfer the entire data to the cash register The cash register then has a basic program in which you can change the texts and prices 1 3 Alphanumeric display When Programming mode is activated it displays texts when programming PLUs departments etc The display shows
20. de TRANS E Example Transferring PLUS 100 101 from table 1 to table 6 TABLE TABLE 1 Start the splitting function SPLIT PLU 100 PLU 101 Select the PLU al H SUBTOTAL 100 appears in the display SPLIT TABLE 6 101 appears in the display SPLIT fe TRANSFER F TRANSFER 10 01 2007 6 3 Part payment total payment of a table paying several tables Part payment of a table Enter the table number TABLE Start the split payment function SPLIT Select the PLU D KI After the PLU is displayed SPLIT Tender media Method of payment CASH TOTAL CASH TOTAL Olympia D 4 01 2007 Rev A Page 32 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Example Only PLU 100 should be paid by table 6 TABLE 6 el TABLE CLERK Start the split payment function SPLIT PLU 100 Select the PLU al H TOTAL 100 appears in the display SPLIT CASH 10 01 2007 CASH TOTAL If several tables should be paid with one bill the following functions can be called in Table number TISCH Number of the other table ADD TRACK Tender media Method of payment CASH TOTAL Example Paying tables 1 6 and 7 TABLE TABLE 1 PLU 100 a ERA SUBTOTAL ADD TRACK TABLE 6 PLU 103 SUBTOTAL CASH TOTAL TABLE 7 PLU 100 SUBTOTAL TOTAL CASH 10 01 2007 Olympia D 4 01 2007 Rev A Page 33 All Rights Reserved Operating Instructions D CM 840 842 Cash Registe
21. e individual registrations already recorded can be viewed in the alphanumeric display and scrolled through using the A v key Olympia D 4 01 2007 Rev A Page 30 All Rights Reserved Operating Instructions D CM 840 842 Cash Register A table view can be printed out on the ECR printer at any time This does not concern a bill but simply a review of the table For this reason the view does not have the attributes of a bill and is marked by the term REVIEW Example Reopening table 1 and printing the view TABLE TABLEH 1 BILL PRINT PLU 10 SUBTOTAL 10 01 2007 6 2 Transferring and separating tables Transferring a table Itis possible to transfer the entire table bill from one table to another Combining two tables Example Transferring from table 1 to table 6 TEG E TRANSFER TABLE 1 SUBTOTAL TABLE 6 TRANSFER 10 01 2007 12 10 Comment Following transfer the old table is automatically cleared i e the balance is equal to zero Olympia D 4 01 2007 Rev A Page 31 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Transferring selected items from one table to another Enter the table number TABLE Start the splitting function SPLIT Select the PLU After the PLU is displayed Select the next PLU D KI E J PLI SPLIT When all the PLUs have been selected enter the table number to which the PLUs should be transferred Conclu
22. egistrations using the PLU number sense 17 5 2 1 Working with a PLU programmed as SCALES PLU ie 19 5 3 Mixed registration multiplication ss ssssnsssnsnrsnsenrrnnnennenennennenneennennnes 19 5 4 Tender media keys method of payment ccceseceeeeeeseeeeeeeeeeeeeseeeeeeseeeseesesneesesesseeesesneeeseseseeesesesseeesnseeeees 20 5 4 1 Payment using the cash tender keys bank note keyS ssssssssssssrrssrrrsssrrrssetrrrssttrnrttnrssttrnssttennnstenstnt 22 55 Paymentin foreign CUFFONCIOS 8er EELER REES ARE neneegemonees 22 56 Correcting FEGIStFATIONS xi ccccccccccecedscsseceresssceavesceteeceredeece tee ena les 23 5 7 Discounts surcharges refunds in registrations seen 25 5 8 Transactions without registration received on account paid out etc 26 5 9 Registrations linked to ecalee 22xtte ege eebe ee ENEE EENS CES edecanes 27 5 10 Additional information e deeg dopo acces ee EE EE ee EE 28 6 Cash Register Operation Table System 30 6 1 Opening and closing tables oomonmimimrrii a REENEN 30 6 2 Transferring and Separating tables ccsceseeseeeeeeeeseeeeeeeeeeeesneneeeseeeseeeseeseseeeseseneesesesneesaesesneuesssneesessenenees 31 6 3 Part payment total payment of a table paying several tables 32 GA Table correctio EE 34 6 5 Order system ticket type order type momo 34 7 Stock PLU Stock Counter Adjustment Linking PLU Stock 35 Olympia D 4 01 2007 Rev A Page 3 All Rights Reserved Operatin
23. er stock for linked PLU PLU link number NS End removing inventory stock SUB TOTAL NNNN NNN Stock in range 0 001 9999 999 SUB TOTAL NNNN NNN NNNN NNN SUB TOTAL NNNN NNN PO NNNN NNN PO Olympia D 4 01 2007 Rev A Page 35 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 8 Overview of X Reports Z Reports These reports are printed with the system in X or Z Mode key position X mode X reports The report is printed Z mode Z reports The report is printed after which all the values are deleted 8 1 Overview of reports REPORT DETAIL MODE KEY SEQUENCE Financial report Day XIZ 01 CASH TOTAL Financial report a XIZ d 02 wagner s s ss Day MN xiz 15 15 CASH i SCH In Z mode report 03 is simultaneously deleted DEP Group report E all X Z 16 16 CASH TOTAL In Z mode report 04 is simultaneously deleted a penser e XIZ 17 CASH TOTAL In Z mode report 05 is simultaneously deleted Group report a Month XIZ 18 CASH TOTAL In Z mode report 06 is simultaneously deleted Department report all Day XIZ 03 Es LE DEP report first last Day X Fist DEP Es Last DEP gd Eer TO TAJ Department re report all T Month X Z 04 CASH Ska EEN aa X First D DEP ENS Last DE DEP gt ENS 04 GASH TOT a PLU report all Day 05 05 GASH TC TOT La S report group report PLU gr
24. g Instructions D CM 840 842 Cash Register 8 10 11 Overview Of X Reports ZA nn nee 36 8 1 Overview E TE 36 Error Messages Error SymbolS oo une sr une den 38 MaN Re E 40 Plug in Peripherals Software Updates 41 Olympia D 4 01 2007 Rev A Page 4 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 1 Basic Features General Description 1 1 General technical description ECR model CM 840 842 Trade Version CM 840 842 Standard Gastronomy Version No of departments No of PLUs Tender media No of tax groups Clerks Tables Registrations per table Interfaces Electronic journal Memory buffer Buffer period Clerk display Customer display Keyboard Printer Paper roll Online monitoring Voltage Power consumption Dimensions with drawer WxDxH Weight with drawer Working temperature range Accessories Software programming 24 4700 2 x RS232 3000 max 13100 lines Internal battery 1000 hours 10 character alpha display 10 character numeric Raised keys 48 keys Freely programmable 1 station thermal printer 30 mm per second 57 5 mm thermal paper Electronic journal Financial report Sale PLU 220 VAC 50 60 Hz 25W 840 33 42 28 842 41 43 28 840 5kg 842 10 5 kg 0 40 C PC programme barcode reader scales Yes 500 to max 1000 Olympia D 4 01 2007 Rev A Page 5 All Rights Reserved Operating Instructions D CM 840 842 Cash Reg
25. ght of the weighed goods in the case of a defined DEP or PLU Basic conditions for operation A Scales are connected to the cash register B The COM port has been programmed C The status of the DEP or PLU has been programmed Working with a PLU programmed as SCALES PLU Always place the item on the scales first PLU sales procedure PLU number PLU The PLU price is transferred to the scales and displayed on the scales The weight of the goods is transferred to the cash register and printed on the receipt Working with a department programmed as SCALES DEP Always place the item on the scales first DEP sales procedure The kg price of the goods The kg price is transferred to the scales and displayed on the scales The weight of the goods is transferred to the cash register and printed on the receipt Olympia D 4 01 2007 Rev A Page 27 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 5 10 Additional information If the cash register implements the use of linked PLUS i e after actuating a PLU others follow automatically the procedure for entry is the same in all cases All the registration functions can be used in TRAINING Mode The difference is that no registration transactions are recorded in the cash register reports When programming PLU prices it is possible to switch to the respective price before calculating the PLU by pressing the SHIFT DEPT key If the DEPs or PLUS are
26. gramming range Section 06 Status 1 refer to Programming Instructions Olympia D 4 01 2007 Rev A Page 29 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Functions only active in the Gastronomy version 6 Cash Register Operation Table System The table system serves to record individual registrations A TABLE can be opened at any time registered and corrected with PLU or DEP and the table can be closed again The final receipt is printed out after the table has been paid Comment All the transactions described in Chapter 5 are operated identically in connection with the tables An exception is that the first step is always to open the table and the final transaction to close the table 6 1 Opening and closing tables The cash register can open a maximum of 30 tables All transactions are always carried out after opening a table and are concluded by pressing the Table key By opening another table the table currently open is closed and the order ticket is printed Example Opening table 1 and closing it again without payment TABLE Open the table Closing the table Alternative 1 TABLE Closing the table Alternative 2 TABLE Open another table Example Opening table 1 anew recording a registration and subsequently closing it without payment TABLE TABLE 1 0 PLU PLU 10 Registrations SUBTOTAL TABLE 10 01 2007 12 10 On reopening the same table th
27. ister INSTRUCTIONS FOR OLYMPIA SUPPORTER Enclosed with the cash register are a data CD containing a PC programme and a connection cable with which to programme the cash register It is recommended to programme the cash register using the OLYMPIA SUPPORTER programme 1 2 Installation The CD contains a SETUP folder Open this folder and double click on the lt Setup Supporter gt icon to install the PC programme Follow the instructions which appear on the screen If you do not alter the basic settings the programme software is automatically installed and saved in C Programs The PC programme automatically places an icon on the desktop 1 2 1 Connecting the PC to the cash register Connect the data cable from the COM 1 port of the PC to the cash register COM B Port 2 right hand port If your PC laptop does not have a serial RS232 port but only a USB port use a USB adapter lt USB to Serial gt l This adapter can be obtained from most computer retailers Install the adapter according to the manufacturer s instructions Always use the adapter in connection with the original PC cable enclosed with the cash register 1 2 2 Checking communication Open the PC programme and select 1 FILE 2 SETUP 3 CONNECTION 4 DEFAULT 5 PROPERTIES The settings are displayed If COM 1 is not used on the PC enter your port number in the Port field Please leave all the other settings in their default state It is also possible to check an
28. les of a maximum of 20 selected PLUs online Olympia Business Systems Vertriebs GmbH reserves all rights in respect of content and technical modifications All the data specified relates to nominal values The equipment and options described may differ from country to country according to national requirements Olympia Business Systems Vertriebs GmbH Weg Zum Wasserwerk 10 45525 Hattingen Tel 49 0 2324 680 315 Fax 49 0 2324 680 399 olympia olympia vertrieb de www olympia vertrieb de Olympia D 4 01 2007 Rev A Page 41 All Rights Reserved
29. lling it mad LU EC Information is printed on the receipt with CORRECTION and minus Olympia D 4 01 2007 Rev A Page 23 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Cancelling an item already registered VOID To clear an item which is not the last one entered i e was entered previously in the transaction the system cannot use the EC function but the transaction has not been concluded by pressing the relevant tender media key press the key Example Registering 3 pieces of PLU 100 price 100 50 EUR fixed price PLU 200 cancelling 2 pieces of PLU 100 X TIME maa PLU 100 100 50 301 50 0 0 PLU 120 00 201 00 X TIME mad PLU Comment The financial report indicates the number of times this key has been pressed and the total sum of the correction This key can also be used for corrections concerning PAID OUT and RECEIVED ON ACCOUNT transactions Cancelling all the registrations To cancel all the transactions making up a registration The registration is concluded by pressing a tender media key e g the CASH TOTAL key Press the VOID key all the items entered are now cancelled automatically The receipt begins with the text VOID Comment The financial report indicates the number of times this key has been pressed and the total sum of the cancellation Olympia D 4 01 2007 Rev A Page 24 All Rights Reserved Operating Instructions D
30. oup 05 CASH TOTAL Een CS EES SET Day gt ca 06 CASH mea PLU report group report en PLU U group 06 CASH TOTAL PLU clerk report Day 07 07 ASH TOT Day 08 08 CASH DA eT Day First clerk NS oe clerk So 08 s CASH mem Ee Ke 09 Casa TOTAL Cashier Clerk report Month first last First clerk NS Last clerk NS 09 CASH TOTAL FAR elt Last PLUM 1 ENS os 05 CASH Olympia D 4 01 2007 Rev A Page 36 All Rights Reserved Operating Instructions D CM 840 842 Cash Register XIZ 12 CASH TOTAL In d t n drawer repor E 13 CASH TO CASH TOTAL Report open tables x her 14 CASH TO TOTA L Gastronomy version only Training report SES Day XIZ 86 CASH TOTAL Electronic journal all TN detailed XIZ 96 96 CASH TOTA D Electronic journal clerk detailed cien no 96 CASH TOTAL Clerk no in the format YY Electronic journal table 1 table no 96 CASH TOTAL Table n no in the e format XXX Clerk no 97 CASH TOTAL Clerk no in the format YY summary Electronic journal table 1 table no 97 CAS TOTAL f Table number in the format XXX summary Gastronomy ve version only a 95 CASH TOTA L This SE is deleted with the electronic Te Journal Gastronomy v version only Account report for additional business receipt Comment All the reports can be transferred and saved by means of the P
31. r 6 4 Table correction Use the standard keys in accordance with Section 5 6 to correct table items An exception here is the Void key which can be used in combination with the A v keys Table number TABLE Select item for cancellation a v Cancel the selected item or Delete 2 lines Enter the PLU no PLU Close the table TABLE 6 5 Order system ticket type order type The order system can be activated by setting up order numbers when programming the PLUs Order type name This order system enables the printing of orders on the internal printer according to the parameters set After opening a table the items e g food drinks are automatically sorted Up to nine different order types can be used within the system The order type name can be set up in program 41 kkkkkkkkkkkk BAR kkkkkkkkkkkkkk kkkkkkkkkkkk KITCHEN kkkkkkkkkkkkkk TABLE 1 TABLE 1 1 PLU102 1 PLU101 10 01 2006 2 10 000433 CLERK 01 EEN Olympia D 4 01 2007 Rev A Page 34 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 7 Stock PLU Stock Counter Adjustment Linking PLU Stock Addition of inventory stock X mode 90 Option 1 Add stock for PLU PLU number Option 2 Add stock for linked PLU PLU link number NS End adding inventory stock SUB TOTAL NNNN NNN Stock in range 0 001 9999 999 Removal of inventory stock X mode 90 Option 1 Enter stock for PLU PLU number PLU Option 2 Ent
32. r ensure the connections are correctly made When connecting and disconnecting any external units BCR PC kitchen printer etc disconnect the ECR from the mains power first 4 3 Cleaning the cash register Use a neutral cleaning agent to clean the outer surface Never used agents containing oil or solvents such as acetone or petroleum ether 4 4 Changing the paper roll 57 mm thermal in the printer 44 1 Inserting a paper roll Remove the printer cover Pivot the paper transport unit up Insert a thermal paper roll 57 mm in width and max 70 mm in diameter Draw the leading edge of the paper over the tear off edge and pivot the paper transport unit down locking it in place Depending on the required use bill or journal either tear off the paper at the tear off edge of the printer mechanism or feed the paper onto the paper reel Replace the printer cover Olympia D 4 01 2007 Rev A Page 13 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 4 4 2 Paper reel The paper reel is required when the receipts need be rolled up on it Journal mode must be activated in the machine options Refer to the Programming Instructions Open the printer cover Remove the paper reel Thread the end of the journal paper into the slit in the paper reel Insert the paper reel into the reel guides To remove the journal paper after it has been rolled up on the reel remove the paper reel and pull the journal roll off
33. rsion S Mode ECR Type 1 Not all keys on the standard keyboard are assigned functions The Programming Instructions describes how to assign functions to keys TABLE Enter table number open table conclude table registration HOUSE FREE Change tax rate TAX 1 is switched to TAX 2 in a one off process for termination with the payment key ADD TRACK Add a table Several tables can be compiled to one bill Double function Separate items from a table no table Print the E journal from the last registration TRANSFER Transfer to another table number BILL PRINT Subtotal or table review COOK CODE Add additional text to a PLU with table function only A v Scroll through the registered items in an open table Used for example for transferring splitting or cancelling When the cash register is supplied it is provided with German key labels Gastronomy version The labels can be replaced by pulling up the transparent key caps and inserting new ones Pull up the complete key head carefully and then remove the transparent key cap Gastronomy version ex works The function keys TABLE SPLIT a v are automatically active on the keypad Trade version If the cash register system is switched to the Trade version The function keys 10 20 50 are automatically active on the keypad Olympia D 4 01 2007 Rev A Page 11 All Rights Reserved Operating Instructions D CM 840 842 Cash Register X TIME
34. t etc No Sales function The Ns key is used to open the cash register drawer without registering a transaction This key can also be used to print any text max 13 characters on the receipt when entering an item LJE PLU maana PLU 100 100 50 12345 Registrations Received on account Press the key to deposit increase a payment CASH CHEQUE FOREIGN CURRENCIES etc in the cash register l e the respective sum is added to the total of the corresponding tender media in the cash register drawer Payment lt AMOUNT gt Tender media key eo CHECK Example Cash in drawer USD lt Amount 21 00 gt Tender media key e g Fc Comment The financial report indicates the number of times this key has been pressed and the total sum of the payment Olympia D 4 01 2007 Rev A Page 26 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Paid out Press the key to withdraw reduce a payment CASH CHEQUE FOREIGN CURRENCIES etc from the cash register l e the respective sum is subtracted from the total of the corresponding tender media in the cash register drawer Paid out lt AMOUNT gt Tender media key e g CASH TOTAL Comment The financial report indicates the number of times this key has been pressed and the total sum of the withdrawal 5 9 Registrations linked to scales After connecting scales the scales automatically transfer the wei
35. tering prices The decimal point is set automatically by the system according to the programming defined in S Mode Example Registering 15 pieces at 100 50 EUR per piece in DEP2 DIS DUTIME mamaa Olympia D 4 01 2007 Rev A Page 15 All Rights Reserved Operating Instructions D CM 840 842 Cash Register Multiplied quantity The quantity of items can be entered in the range 0 001 999 999 Comment In the case of incorrect input or exceeding limits the ECR registers an error status in the form of E The error message is cleared by pressing the CLEAR key and the correct entry can then be made If the DEP is pre programmed with a fixed price no amount needs to be entered when making the registration and the fixed price is automatically compiled for the relevant DEP after pressing the corresponding DEP key Example Registering 15 pieces at 100 50 EUR per piece in DEP2 2 6 pieces at 20 50 EUR in DEP3 and DEP4 fixed price of 35 00 EUR 08 GE maaala E ama Se 2 0 5 bo DEP 3 100 50 1507 50 DEP 4 S 20 50 53 30 35 00 CASH TOTAL TOTAL 1595 80 10 01 07 Departments with divisible quantity with account Quantity YYY YYY ZZZ ZZZ x DEP Example Registering 3 12 pieces at 5 00 EUR per piece x TIME We x TIME SCH ama GE TOTAL CASH TOTAL 10 01 07 12 10 Olympia D 4 01 2007 Rev A Page 16 All Rights Reserved Operating Instructions D CM 840 842 Cash Register
36. the PASSWORD is entered incorrectly error code E 11 appears Press the CLEAR key and then enter the correct PASSWORD 1 7 Manager password system The system enables the assignment of two manager PASSWORDS This results in access being restricted for 1 the functions with the key in position Z reports with subsequent deletion 2 the functions with the key in position S PRG programming A password is composed of four characters and the log in process is analogue to that described above In addition the following transactions can be restricted in PRG Mode e Restriction of transactions in X mode e Restriction of transactions in Z mode e Restriction of P O transactions e Restriction of REFUND transactions e Restriction of VOID transactions e Restriction of NO SALE transactions Olympia D 4 01 2007 Rev A Page 8 All Rights Reserved Operating Instructions D CM 840 842 Cash Register 2 Reset System Machine Initialization If the cash register becomes blocked due to a paper jam maloperation etc proceed as follows Warm start This cash register start up procedure should only be performed when the following key combinations prove unsuccessful Following key positions REG X Z PRG Procedure for a warm start e Turn the key to OFF e Switch off the mains power supply to the cash register wait for 2 minutes then press and hold the FEED key and while doing so switch on the mains power
Download Pdf Manuals
Related Search