HR (Human Resources) user manual
Contents
1. Describe briefly what knowledge training and experience your tasks require Verify your view by using commonly understood expressions Kravnivaforslag OP Demand level proposal Datum OP kravn Date demand level Write the current date here Namnteckning OP kravn Signature demand level Write your name here Kravnivaforslag OP chef Demand level proposal supervisor Motivering OP kravn chef Reason for demand level supervisor Datum OP kravn chef Date demand level supervisor Namnteckning OP kravn chef Signature demand level supervisor Spara Save Always remember to press Spara button After you have filled out the form and pressed the Spara save button your job description will be sent to your supervisor There is no notification that your document has been sent y If you notice that you forgot to write something you can complete the form and press Spara save button again The updated job description will be sent to your supervisor Please note If you want to finish writing your job description at another time you should still press the Spara save button but leaving Date and Signature fields empty The HR system will recognize it as a non completed document and will not send it to your supervisor 3 2 Teaching and research staff demand level description A Job Demand Chart document PDF can be found here http www abo fi personal en upblankett2. Please note that HR doesn t display a message that the document has been sent to your supervisor 1 4 List of words OP General Staff UP Teaching and research staff Samtalsledare amp chef Supervisor Medarbetare co worker you 1 5 Log out Always remember to log out from HR Log out by pressing Logga ut log out link in the column to the left Remember to close your web browser after you ve pressed Logga ut log out 1 6 Support If you need support regarding HR system please contact HR system administrator Mattias Nordling manordli O abo fi 2 User interface After you ve logged in to the system the default view is Personuppgifter personal information The information is automatically read from Abo Akademi personnel system The default view is Personuppgifter which is stated in the scrolldown menu T Grupp Personuppgifter A Serv ut Press the arrow button to change view Before you have started your salary talks the following documents are available Personuppgifter personal information Anstallningsuppgifter employment information Loneuppgifter salary information L nesamtal salary talk Of r ndrad prestationsniva unchanged work performance level Kravniv OP UP VOS job demand form ON Qt E 7 Prestationsniv UP VOS performance level form Please note that for General Staff this form is not visible The reason is that for Gene
3. Spara Save Always remember to save your document Prestationsniv OP UP VOS avvikande sikt personal work performance level different opinion form includes the following information Swedish terms Terms in English Motivering OP UP VOS pp chef Reason for personal work performance level supervisor Ifylles endast om oenighet med chef Fill out the form only if you have a different opinion Avvikande sikt OP UP VOS pp Different opinion personal work performance level Ja Yes Motivering a4 OP UP VOS pp Reason for different opinion Datum OP UP VOS pp aa Date personal work performance level different opinion Namnteckning OP UP VOS pp aa Signature personal work performance level different opinion Spara Save Always remember to save your 11 document 5 Employer decision After your forms have been evaluated by the assessment group your employer will make a decision regarding your job demand level and personal work performance level After the decision two new forms will be available in HR 1 Arbetsgivarens beslut OP UP VOS krav Employer decision demand level 2 Arbetsgivarens beslut OP UP VOS pp Employer decision personal work performance level Arbetsgivarens beslut OP UP VOS krav Employer decision demand level includes the following information Swedish terms Terms in English Kravn
4. Abo Akademi has given you a temporary number Please note that any temporary social security number is only valid within Abo Akademi University Chefens F nummer Supervisor employment number Chefens HR nummer Supervisor HR number Hel deltid Full halftime Moment Section Moment forklaring Section description Orsak f r viss tid Reason for part time Personalkategori Personnel category Personalkategori kod Personnel category code Placeringsst lle Place of employment Placeringsst lle kod Place of employment code Vakansnummer Vacancy number Deltidsprocent Part time per cent Titel Job title Nuvarande kravniva Current demand level Personlig prestationsniva pp Current performance level ULS grupp Category general staff or teaching and research staff 2 3 Loneuppgifter Loneuppgifter salary information includes the following information Swedish terms Terms in English Nuvarande kravniv Current demand level Uppgiftsbaserad l nedel Current demand level salary Personlig prestationsniv pp Current performance level Personlig prestationsniv Current performance level per cent Personlig l nedel Current performance level salary Garantil n Guarantee salary Garantidel Guarantee part Lektorstillagg Teacher addition Lonetillagg Salary addition Lon enligt 100 brutto Salary 100 gross Ban
5. HR Human Resources user manual Version 1 0 HR Human Resources user mata ais 1 A A Re er nents See Pane 2 1 1 Technical details ui nd ede end ere a Eaa ESEA SSES 2 AN A thas Seis God sara fact cud E AE 2 1 3 Pree things toremember sic hers hide AA AA AAA A A it Sats 3 LA List of Words 2 a dida 4 LA Ad cdi es ed del ss o ed ees 4 A acetate lal leh ea S a E E eeu cali eee ena ae eed 4 2 User INLET IACe a A A A A ee ONG E EE 4 DL Personuppgifter see nnn n e ea E ida 5 2 2 Anst llnings ppgift r mias i n ea i r EE i E s 5 237 LOCA PO UNE T ni nan e E E aE AS O EE EEES 6 24r Lonesamtal claus e a 6 2 5 Of r ndrad prestations MiV a eee a a E R A AER 7 3 Betore your salary talk dada a oeeo 7 3 1 General staff demand level des AAA A id 7 3 2 Teaching and research staff demand level descripti0M oooonoccnoncnnnccnocaconccnonccannnonn corn ncnnno 8 3 3 Teaching and research staff performance level description coococnnococnoncccnonccononccnnnnnnnns 9 4 After your Salary talk A tl 10 4 1 Of r ndrad prestationsniv AAA erases ctsssons docs wiacannnareaiee meteos 10 4 2 Kravniv OP UP VOS and Prestationsniva OP UP VOS ccsseeeeeeseeseesees 10 4 3 Different OPINION von tiara cuss nedaus segeaatecandatese 11 Sub Mplover TES A oe edo Ale 12 1 Introduction HR Human Resources is an electronic system for processing all documents regarding job demands and personal work performance Besides this HR
6. also includes functionalities that enable all employees to read most of the information that are stored in Abo Akademi personnel database 1 1 Technical details HR is designed to function in Internet Explorer versions 6 and 7 and Firefox version 2 HR is a one language system which unfortunately means that the only language is Swedish This restriction is set by HR system providers Aditro www aditro com HR has an automatic timeout function of about 1 hour If it takes longer then 1 hour to fill out your job description you should save your document during writing If not HR might automatically log you out from the system and even if you press the save button all data might be lost We have informed the software supplier that the timeout should be increased to 3 hours If you save your document before it s completed leave Date and Signature fields empty this way HR won t send the document to your supervisor see chapter 1 3 for further details 1 2 HR login To login to HR click on the HR link that can be found in the Tools menu in the column to the right http www abo fi personal setlanguage en Tools Webmail Webcourses MinPlan Resource booking Reportronic a Sometimes a pop up window appears with the description V lj ett digitalt certifikat choose a digital certificate Simply press OK button Valj ett digitalt certifikat Identifiering Den webbplats du vill bes ka kr ver
7. er Kravniva UP demand level form includes the following information Swedish terms Terms in English Datum fran vilket medarbetaren The starting date for the described work tasks handhar i denna arb beskrivn omtalade arbetsuppgifter OP Examen Degrees Arbetets karakt r och ansvar Nature of work and responsibilities Describe by using the Job Demands level chart Interaktiv formaga UP Required communication and relationship skills Describe by using the Job Demands level chart under what circumstances skills in communication and relationships are required Verify your view by using commonly understood expressions Kunskaper och fardigheter UP Required knowledge training and experience Describe by using the Job Demands level chart what knowledge training and experience your tasks require Verify your view by using commonly understood expressions The Job Demands level chart can be found here http www abo fi personal en upblanketter Same as 5 7 Same as 5 Ifylls f r niv erna 5 och 6 To be completed only for Levels 5 and 6 Forskningsbetonad vardering Research emphasis Undervisningsbetonad vardering Teaching emphasis Kravnivaforslag UP Demand level proposal Datum UP kravn Date demand level Write the current date here Namnteckning UP kravn Signature demand level Write your name here Kravnivaforslag UP che
8. erms in English Vi bekraftar att samtal forts We confirm that discussion has been held about om individuella prestations performance level and there are no reasons to suggest nivan och att det inte finns changes anledning att f resl ndring Datum of pn Date unchanged performance level Namnteckning of pn Signature unchanged performance level Datum of pn chef Date unchanged performance level supervisor Namnteckning of pn chef Signature unchanged performance level supervisor Spara Save Always remember to save your document 4 2 Kravniva OP UP VOS and Prestationsniva OP UP VOS After your salary talk you can read the suggestions from your supervisor by opening Kravniva OP UP VOS demand level and Prestationsniva OP UP VOS personal work performance level again Furthest down on the form you will find the following information Kravniv OP UP VOS demand level Kravnivaforslag OP UP VOS chef Demand level proposal supervisor Motivering OP UP VOS kravn chef Reason for demand level supervisor Datum OP UP VOS kravn chef Date demand level supervisor Namnteckning OP UP VOS kravn chef Signature demand level supervisor Spara Save Always remember to press Spara button 10 Prestationsniv OP UP VOS personal work performance level Forslag till pp OP UP VOS chef Personal work perfor
9. f Demand level proposal supervisor Motivering UP kravn chef Reason for demand level supervisor Datum UP kravn chef Date demand level supervisor Namnteckning UP kravn chef Signature demand level supervisor Spara Save Always remember to press Spara button 3 3 Teaching and research staff performance level description The performance level document is accessed by choosing Prestationsniva UP VOS personal work performance level from the dropdown menu Appendix 3a The system for evaluating personal work performance for teaching and research staff can be found here https www abo fi personal en upblanketter Prestationsniva UP VOS personal work performance level form includes the following information Swedish terms Terms in English Pedagogiska meriter Teaching merit points Corresponding to the Level which best describes your job per Appendix 3a Forskningsmeriter Research merit points Corresponding to the Level which best describes your job per Appendix 3a Samh llet och inom univ samfu Community service merit points Corresponding to the Level which best describes your job per Appendix 3a Datum UP pp Date personal work performance level Namnteckning UP pp Signature personal work performance level Forslag till pp UP chef Personal work performance level proposal supervisor Motivering UP pp chef Reason for work perfor
10. identifiering V lj ett certifikat Namn Utf rdare A new pop up window appears with the details Anv ndarnamn username and L senord password Write your username and password it s the same username and password as in your webmail account Press OK button to continue After you ve pressed OK it takes around 5 seconds to authenticate your username and password Anslut till shib idp abo fi Anv ndarnamn och l senord kr vs f r servern shib idp abo fi p bo Akademi University O q e 7 Kom ih g l senordet TARA GS 1 3 Three things to remember There are three important things to remember 1 Check that your supervisor is set correctly you will find the name under Anst llningsuppeifter employment information and chef supervisor See page 5 for further details If it s the wrong supervisor or if it s empty please contact Mattias Nordling manordli O abo fi Write the correct name of you supervisor in the e mail and it will be corrected within a few days 2 Always remember to write Date and Signature without it HR won t send your document to your supervisor 3 Always remember to save your document Your document is saved when you press the Spara save button pictured below The same time you save your document the document will automatically be sent to your supervisor but only if point 1 and point 2 are also completed
11. iv beslut OP UP VOS AG Job demand level decision Employer Ikrafttradande OP UP VOS kravn Job demand level starts to apply Motivering OP UP VOS kravn AG Reason for job demand level decision Employer Datum OP UP VOS kravn AG Date job demand level decision Employer Namnteckning OP UP VOS kravn AG Signature job demand level decision Employer Arbetsgivarens beslut OP UP VOS pp Employer decision personal work performance level includes the following information Swedish terms Terms in English Beslut om pp OP UP VOS AG Personal work performance level decision Employer Ikrafttr dande OP UP VOS pp Personal work performance level starts to apply Motivering OP UP VOS pp AG Reason for personal work performance level decision Employer Datum OP UP VOS pp AG Date personal work performance level decision Employer Namnteckning OP UP VOS pp AG Signature personal work performance level decision Employer After your employer have made the decisions your demand and personal work performance levels if levels have changed will automatically be changed in Abo Akademis salary system starting from the date found in Personal work performance level starts to apply and Job demand level starts to apply Usually the new salary will be in effect the month after the employer has made the decisions 12
12. kkontonr Bank account number Please note that if you work part time example 50 your salary information in HR is also displayed in 100 Simply divide your salary in half and you can read your part time salary Personuppgifter personal information Anst llningsuppgifter employment information and L neuppgifter salary information are automatically read from Abo Akademi personnel system 2 4 L nesamtal L nesamtal salary talk includes information when your last salary talk was held and when your next salary talk will take place It s your supervisor who registers the information in HR after discussing the matter with you The information is saved as a reminder 2 5 Oforandrad prestationsniva E This document is explained in chapter 4 3 Before your salary talk Before you begin your salary talk you should complete the demand level document and or performance level document If you belong to general staff you shouldn t fill in any performance level document prior to the salary talk and thus the document is not visible Demand level document is accessed by choosing Kravniv UP OP VOS from the dropdown menu The form looks slightly different for general staff compared with teaching and research staff and described in the following chapters 3 1 General staff demand level description A Job Demand Chart document PDF can be found here https www abo fi persona
13. l en opblanketter Kravniva OP demand level form includes the following information Swedish terms Terms in English Datum fran vilket medarbetaren handhar i denna arb beskrivn omtalade arbetsuppgifter OP The starting date for the described work tasks Examen Degrees Allm n beskrivning av arbetet Nature of work and principal tasks Employee describes the tasks and goes through the description with the supervisor The aim is to reach a mutual view of the job description Probleml sn och org f rm ga Skills in problem solving and organisation Describe by using the Job Demands level chart under what circumstances skills in problem solving and organisation are required Verify your view by using commonly understood expressions Interaktiv f rm ga P Required communication and relationship skills Describe by using the Job Demands level chart under what circumstances skills in communication and relationships are required Verify your view by using commonly understood expressions Ansvar Responsibilities Describe by using the Job Demands level chart what responsibilities your tasks comprise Verify your view by using commonly understood expressions Kunskaper och fardigheter OP Required knowledge training and experience The Job Demands level chart can be found here http www abo fi personal en opblanketter 3 Same as 2 Same as 2
14. mance level Datum UP pp chef Date work performance level proposal supervisor Namnteckning UP pp chef Signature work performance level proposal supervisor Spara Save Always remember to press Spara button After you have filled out the form and pressed the Spara save button your personal work performance description will be sent to your supervisor There is no notification that your document has been sent If you notice that you forgot to write something you can complete the form and press Spara save button again The updated personal work performance description will be sent to your supervisor Please note If you want to finish writing your personal work performance description at another time you should still press the Spara save button but leaving Date and Signature fields empty The HR system will recognize it as a non completed document and will not send it to your supervisor 4 After your salary talk Your supervisor will tell you his her suggestion to your demand level and or performance level during your salary talk If you both agree that your performance level haven t changed you should both sign the Of r ndrad prestationsniva unchanged performance level form as soon as possible 4 1 Oforandrad prestationsniva Of r ndrad prestationsniva unchanged performance level includes the following information Swedish terms T
15. mance level proposal supervisor Motivering OP UP VOS pp chef Reason for work performance level Datum OP UP VOS pp chef Date work performance level proposal supervisor Namnteckning OP UP VOS pp chef Signature work performance level proposal supervisor Spara Save Always remember to press Spara button 4 3 Different opinion If you have a different opinion of your supervisors suggestions regarding your demand level and personal work performance level you should fill out the form Kravniva OP UP VOS avvikande sikt demand level different opinion or and Prestationsniv OP UP VOS avvikande sikt personal work performance level different opinion Your opinion will later be read by the assessment groups and taken into consideration when they evaluate your forms Kravniv OP UP VOS avvikande sikt demand level different opinion form includes the following information Swedish terms Terms in English Motivering OP UP VOS kravn chef Reason for demand level supervisor Ifylles endast om oenighet med chef Fill out the form only if you have a different opinion Avvikande sikt OP UP VOS kravn Different opinion demand level Ja Yes Motivering aa OP UP VOS kravn Reason for different opinion Datum OP UP VOS kravn aa Date demand level different opinion Namnteckning OP UP VOS kravn aa Signature demand level different opinion
16. ral Staff it s only the actual salary talk that decides the performance level The button Skriv ut print results in a print preview of the current view From the print preview menu you can choose File and Print to print out the information It s not necessary to print out any documents from HR system but the function is still available 2 1 Personuppgifter Personuppgifter personal information view includes the following information Swedish terms Terms in English Namn Name c o adress c o address Utdelningsadress Street address Postnummer Post code zip code Postanstalt City Land Country E postadress E mail address K n Gender F delsedatum Date of birth Personbeteckning Social security number F rnamn First names Efternamn Surname Medborgarskap Citizenship Medborgarskap kod Citizenship code 2 2 Anst llningsuppgifter Anst llningsuppgifter employment information view includes the following information Swedish terms Terms in English Ansvarsomr de Work unit Avgangsdatum Date of resignation if any Avgangsorsak Reason for resignation Universitet University Region Region Fakultet enhet institution Faculty unit Avdelning Department division Aaf Tj F Anstallningstyp Type of employment Chef Supervisor If you don t have an official Finnish social security number
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