User Guide - Ergo Partner ApS
Contents
1. CL LJ LJ LJ Navigation keys Shift key oa p K ith LED esignation car ss Mars e Loudspeaker S Option key Goodbye key Clear Phonebook key On Delete key Save key Volume keys Message waiting Music on hold Speaker Headset key a d o 4 4 4 Po P O E ce q o po 4 o Ma o p O q Q bho q le D La 1 a a po pa Mute key Flash key Redial Pause key 0 9 and dial keys Handsfree Microphone Aastra 7187a Analogue Telephone 5 Table with Key symbols Keys Speed dial Num rotation Teclas Kurzwahl Discagem r pida Numeri brevi Shift MO M7 abr g e programables Shift MO M7 Shift MO M7 Shift MO M7 Touche Maj MO ShifUMO M7 M7 Navigation keys Touches de Todas de Navigationstasten Teclas de Tasti di 4 navigation D 7 scorrimento Y navegaci n navega o O Radial Pause Touche Rappel Rellamada Wahlwiederholung Rediscagem tecla Bis Pausa Key Mise en attente Pausentaste de pausa 4 Pausa LJ Es de par aa Au revoir Riaggancio 0 9 and 0 9 and 0 9 and 0 9 and 0 9 and dial keys 0 9 e touches de digitos Zifferntasten Digitos Tasti selezione num rotation Volume keys Touchesde Volumen Lautst rketasten Volume Tasti regolazione p volume r glage volume Mute key Toi be c cret Mute silencio Stummiaste Mudo Tasto mute Y Act desactiv Micro Option Key Touche option Tecla de Optionsw2. With common authorization code Lift the handset and call the DISA feature in your office You receive dial tone press numeric key 7 2 Dial the authorization code and press numeric key You receive a dial tone Dial external number A ST With individual Authorization code Lift the handset and call the DISA feature in your office You receive dial tone press numeric key 7 5 Dial the authorization code and press numeric key You receive a dial tone Dial external number press Dial your own extension number and press You receive a dial tone Dial external number OF ONIN S Authorization code Common If you are authorized to use a common authorization code 1 to 7 digits you can temporarily change any phone used within the telephone system to the authority level connected to this code For a single call 1 Lift the handset and press numeric key 7 2 2 Enter authorization code and press 3 You receive a verification tone Dial the digit or digits to get an external line and the external number To open an extension for several calls dl Lift the handset and press numeric key 7 3 2 Enter authorization code and press d You receive a verification tone To lock an extension 1 Lift the handset and press numeric key 73 2 Enter authorization code and press 3 You receive a verification tone Aastra 7187a Analogue Telephone 20 Authorization code individual If you are authorized
3. after off hook status is established The call duration is stored in the call list with the caller ID information Outgoing calls Dial and Pre dial Dial Pick up the handset or press 4 2 for hands free headset operation Press numeric keys if required also or to dial out Pre dial During on hook press the keys for the number to be dialed max 32 digits press 42 or key or pick up the handset the phone will dial out the number in 1 1s Call by Handsfree 1 Press 4 3 and enter the number by using the dial pad 2 To hang up the phone press 2 again 3 When you are in handset mode you can switch to handsfree mode by pressing gt Call by Headset 1 Insert a headset to the phone 2 Press 4 3 and enter the number using the dial pad 3 To hang up the phone press 3 again 4 When you are in handset mode you can switch to headset mode by pressing 4 2 Aastra 7187a Analogue Telephone 9 Redial A Press the display shows the last number you have dialed 2 There are up to 5 most recent redial number press or Yto view the records 3 Lift the handset or press either 4 2 or to dial out Last External Number Redial 1 Lift the handset and press numeric key Finland and Sweden 0 Call via the phonebook 1 Press El Select SEARCH or press Bl key to enter Phonebook viewing state 2 Press or Yto view the records Hold the Y key for 3s could activate fast
4. extension number the extension number of the new answering position special dial tone 3 Press s to hang up Canceling Follow me from another phone 1 Lift the handset dial tone and dial 21 2 Dial own extension number dial tone 3 Press s to hang up Ordering Follow me remotely With this feature you can order follow me of any extension number from any telephone The prerequisite is that all the involved telephones have the right service profile To order remote programming of follow me do the following 1 Lift the handset dial tone and press numeric keys 2 1 UK 2 2 Extension number to divert extension number of the new answering position 3 Wait for special dial tone 4 Press s to hang up Canceling Follow me remotely To cancel remote programming of Follow me from another telephone than the telephone with diverted number 1 Lift the handset and wait for the dial tone 2 Press numeric keys 2 1 UK 2 3 Dial diverted extension number and press Press s to hang up External Follow me 1 Lift the handset and press numeric keys 2 2 2 Dial external line code and external number press press to hang up Cancel Lift handset and press numeric keys 22 Press s to hang up General Cancelation Cancel all activated features Lift the handset and Press numeric keys 0 01 Aastra 7187a Analogue Telephone 14 Optional Call handling Features The featur
5. handset and press numeric key 2 3 press to hang up Without return date and time 1 Lift the handset and press numeric key 2 3 2 Enter absence code 0 9 and press numeric key Cancel Lift handset and press numeric keys 2 3 press to hang up Aastra 7187a Analogue Telephone 17 Order for another extension 1 Lift the handset and press numeric key 2 3 0 2 Dial the extension number and press 3 Enter the absence code 0 9 press Enter date or time MMDD or time HHMM for the other persons return Press press to hang up Cancel Lift handset and press numeric key 230 Dial extension number and press press to hang up Parallel Ringing This feature makes it possible for an incoming call to ring on several phones simultaneously and for the call to be answered on any of the phones The feature requires all the phones involved to be defined in a parallel ringing list To disable the parallel ringing temporarily 1 Lift the handset and press numeric key 2 1 2 Dial extension number and press press to hang up To restore Parallel Ringing Lift the handset and press numeric key 21 press to hang up Intrusion on a busy extension You can intrude on an ongoing call on a busy extension Lift the handset and Press numeric key 4 France and Sweden 8 Before the intrusion a warning tone is sent to the parties in the ongoing call Group features Group Cal
6. icon will be shown When there is new call the new call indicator LED will flicker Pick up and the record will become received calls Aastra 7187a Analogue Telephone 25 Shortcut key to view records When the phone is in idle press or Yto view all the call records The call details are displayed below 12 00 9 3 Ela 0755123456 TOM SMITH Note 12 00 indicate the call s time and 9 3 indicates the date Either one of the icons can be displayed depending on the status for the call Call duration time The call duration is presented in the bottom row In the picture below 00 06 indicates that the duration of this outgoing call was 6s 12 00 9 3 an 131256585621 00 06 Aastra 7187a Analogue Telephone 26 Phone Setting Display Menu Press to enter into main menu Press por Y to scroll up and down for different options Press or m to enter the submenu confirm selection Pressing lt to visit the previous menu Press m to exit the menu Main Submenu Settings Lock Default menu Protected anavo orrriowmien No mon a a ETT O te SETPASSWORD 4 digits combination Ves ooo feerusoxerars tosciuos Ye oman LCD CONTRAST CONTRAST SET FLASH TIME EC 200ms 300ms 400ms 600ms 900ms SET TIME DATE 24H MM DD 00 00 01 01 DATE FORMAT MM DD or DD MM MM DD TIME FORMAT 12 24 HOURS yep LOCAL AREA CODE 3 5 digits combination E EA ALARM SETTI
7. press numeric keys 212 UK 67 2 Press to hang up Internal Follow me All calls to your extension are diverted to an extension of your choice within the private network For example when you are working in another room and want your calls to follow you to that answering position When your telephone has Follow me you can still make calls from it as usual As a reminder that your telephone has Follow me you will hear a special dial tone each time you lift the handset to make a call Ordering Follow me from your own phone 1 Lift the handset dial tone and press numeric key 2 1 UK 2 2 Dial extension number of the answering position and press Special dial tone 3 Press s to hang up Canceling Follow me from your own phone 1 Lift the handset special dial tone and press numeric key 21 ordinary dial tone UK 2 2 Press s to hang up Ordering Follow me from another phone You can order Follow me of your own extension number from another telephone The first step is to allow that Follow me is permitted to be done from another telephone Do the following from your own telephone 1 Lift the handset dial tone and press numeric keys 2 1 UK 2 2 Dial own extension number and press 3 Press s to hang up Aastra 7187a Analogue Telephone 13 To order Follow me from another telephone 1 Lift the handset dial tone and press numeric keys 2 1 UK 2 2 Dial own
8. to the person you are calling 1 Lift the handset and press numeric keys 4 2 2 Dial the number Call duration timer for out going calls A call duration timer for outgoing calls starts 5 seconds after off hook status is established The call duration is stored in the call list with the caller ID information During calls Mute 1 When a call is in progress press to mute LED flashing 2 To speak to the caller press again LED off Mute with music Music on hold 1 When a call is in progress press f to hold the call LED on 2 Press amp again or toggle the hook switch to resume the call LED off Inquiry 1 When a call is in progress press 2 Call 3 party and wait for an answer 3 Return to the first call by pressing 2 Sweden O Refer back Switch back Press 2 to refer back to the other party Sweden Aastra 7187a Analogue Telephone 11 Transfer 1 When a call is in progress press 2 Call 3 party and wait for an answer Replace the handset before or after the answer Conference 1 When a call is in progress press 2 2 Call 3 party 3 After answer press numeric key 3 Repeat the procedure to add more conference members max 7 members Hold Park a call 1 When a call is in progress Press and press to hang up 2 Lift the handset to resume the call on your own extension To resume the call from on another extension 1 Lift the handset 2 Call the exte
9. unlawful use While every effort has been made to ensure accuracy Aastra Technologies Limited will not be liable for technical or editorial errors or omissions contained within this documentation The information contained in this documentation is subject to change without notice Declaration of conformity Hereby Aastra Telecom Sweden AB Box 42214 SE 126 17 Stockholm declares that this telephone is in conformity with the essential requirements and other relevant provisions of the European Directive 1999 5 EC R amp TTE Directive Details to be found at http www aastra com CE 38
10. 7187a Analogue Telephone 21 Call Records Call log View Call Records Press or scroll the list Hold the key for 3 s could activate fast scrolling Press A or Y to scroll the list Hold the Y key for 3s could activate fast scrolling To view the call categories Press E gt CALL RECORD Press or Y Select category MISSED CALL DIALED CALL ANSWERED CALL Press or to view the calls list Press A or Y to scroll the list Hold the Y key for 3s could activate fast scrolling A RINES Delete Call Records 1 When you will see DELETE press Y to confirm or or to cancel the deletion 2 If you want to delete ALL the records press and hold Y for 3 seconds 3 When you will see DELETE ALL press Y to confirm or or lt to cancel the deletion Note If the phone was locked you need to enter the password for deleting the calls phonebook and calls record see Set Lock State Save One touch Two touch memory Phonebook from Call Records 1 Select the call record that you wish to save Press El to confirm 2 input the Name and press El twice 3 The display shows M 1 press M1 M7 or SHIFT MO M7 or f to save Dial Back from Call Records 1 Select the call record that you wish to call 2 Lift the handset or press either 4 2 or w Aastra 7187a Analogue Telephone 22 Area Code Filter If area code was set see Area code setting the pho
11. NG ALARM ON OFF ON OFF Yes OFF ALARM DURATION 5 10 15 30 min Yes 10min MISSED CALL View only oN foo CALL A ANSWERED CALL View only SET LANGUAGE English ltaliano ENGLISH Portugu s Deutsch Espa ol Fran ais PHONE SETTING Aastra 7187a Analogue Telephone 27 Settings Set Language 1 Press gt PHONE SETTING gt SET LANGUAGE 2 Press or to choose the favorite language English Italiano Portugu s Deutsch Espa ol Fran ais 3 Press E or W to confirm Set Ring Volume 1 Press gt PHONE SETTING gt RING VOL 2 Press A or Y to adjust the ringer volume OFF LOW HIGH 3 Press E or to confirm Set Ring Melody 1 Press gt PHONE SETTING gt RING MELODY 2 Press or to choose ring melody MELODY 1 to 8 J Press E or B to confirm Set Handset Volume 1 Press gt PHONE SETTING gt SET HANDSET VOL or Pick up the handset 2 Press or Yto adjust the volume on the handset Handset Volume Display Icon coleta ma mm C iew PS Level 1 min 3 Press or Bejto confirm EN LZT 102 4163 R1D O Aastra Telecom Sweden AB 2011 All rights reserved Set Handfree Volume 1 Press gt PHONE SETTING gt SET HANDSFREE VOL or Press gt to activate handsfree 2 Press or Y to adjust the volume on handsfree loudspeaker ea RN C ier a NS BE EE O we EE Cw EE C wen eS 3 Press or amp to confirm Set Headset V
12. ahltaste Op es Tasto opzioni 4 Va opciones opcion ee Key Touche d annuaire Agenda Telefonbuchtaste Agenda Tasto Rubrica t t l phonique Save key Touche de Salvar Speichertaste Salvar Tasto mr sauvegarde salvataggio Delete key Touche Borrado L schtaste Excluir Tasto cancella W d Effacement Music on hold Musique d attente Musik bei Warten Musica d attesa e espera Message Message en Mensaje en Nachricht wartet Mensagem em Messaggio waiting attente espera espera Giacente Speaker Haut parleur Altavoz Tecla Lautsprecher Alto falante Fone Altoparlante Headset key Casque de manos libre Kopfh rertaste de ouvido Cuffia da Aastra 7187a Analogue Telephone 6 Cable inlets and MW switch MESSAGE WAITING MW MW HV Off HEADSET LIN HANDSET Symbols Line socket Prise ligne Puerto Anschlussbuchse Conector de Presa linea t l phonique conneccion de linha telef nica telefonica linea OFF Hi Volt ARRET Haute DE Alto voltaje AUS Spannung OFF Hi Volt OFF Alta MW MW Tension MW MW MW 4 MW MW MW MW Tensione MW MW MW auricular fone de ouvido bre microtelefono monofone Microtelefono Data Jack Prise pour Puerto de datos Datenbuchse Conector de Presa dati EE TES Aastra 7187a Analogue Telephone T Incoming calls To answer an incoming call Lift the handset or press 4 3 without lifting the handset Answer a second
13. arm duration time The preset time will remain active until the alarm function is deactivated Alarm Setting Alarm clock The alarm clock should be set as 24H HH MM and phone should then activate the alarm in 5 sec after the local clock reached the set time in alarm clock 1 Press gt ALARM SETTING gt ALARM CLOCK 2 Press or Y to adjust the time 3 Press E or pto confirm Alarm ON OFF 1 Press E key gt ALARM SETTING gt ALARM ON OFF 2 Press or Y to select ON OFF to enable disable the alarm 3 Press E or Ir key to confirm Alarm duration Options for selecting the desired alarm duration 1 Press E key gt ALARM SETTING gt ALARM DURATION 2 Press or Y to select the alarm duration 5 10 15 30 min default 10 min 3 Press E or m key to confirm 32 System Dependent Phone setting Message Waiting Memory MWM The message waiting memory normally stores the number to reach the voicemail box Save MWM 1 Place the handset on the phone and press 2 Press El and enter the number to be saved 3 Press Pl key again to complete saving Dial from a MWM 1 Pick up the handset or press Speaker Handset 2 Press the Delete MWM 1 Place the handset on the phone 2 Press 3 Press Y Message Waiting LED When there is a message the message waiting LED will be lighted ON or flashing in blue When there s message waiting to be read the message waiting LED will be lighted ON or
14. call A call waiting tone will inform you during conversation that a second call is waiting You have two options Option 1 1 Press s to hang up The new call will be signaled on your phone 2 Lift the handset to receive the call Option 2 ls Ask the party you are speaking with to wait 2 Press and replace the handset The waiting call will start ringing 3 Lift the handset to receive the new call A Press 2 to return to the first call Sweden press After finishing the call replace the handset to receive the first call again Answer a call from another extension You can answer a call from another extension from any phone in your office 1 Lift the handset and call the ringing extension 2 You receive a busy tone press numeric key 8 France 4 Sweden 6 Mute ring signal Press to mute the ring signal LED flashing Do not disturb DND When you activate DND calls to your extension is not shown Outgoing calls can be made as usual Aastra 7187a Analogue Telephone 8 Activate DND Lift the handset and press numeric keys 2 7 Press 4 to hang up Deactivate DND Lift the handset and press numeric keys 27 Press to hang up Goodbye Key 1 During off hook by handset press a to process another call 2 During off hook by handsfree headset press to hang up Call duration timer for incoming calls A call duration timer for incoming calls starts 5 seconds
15. d phonebook or to change the settings which are lock protected see Menu Operation LCD Contrast 1 Press gt PHONE SETTING gt LCD CONTRAST 2 Press A or to adjust the display contrast 3 Press E or pto confirm 30 Set Time Date Press gt PHONE SETTING gt SET TIME DATE Press or Y to adjust the time Press E or B to confirm Press or Y to adjust the date Press E or m to confirm SRE ae DT Date Format 1 Press gt PHONE SETTING gt DATE FORMAT 2 Press or to select the date format MM DD or DD MM 3 Press or to confirm Time Format 1 Press gt PHONE SETTING gt TIME FORMAT 2 Press or to select the time format 12 Hours or 24 Hours 3 Press or to confirm Area code setting 1 Press gt PHONE SETTING gt LOCAL AREA CODE 2 Press or Y to set each digit 3 Press to confirm and move to next digit setting The area code can be set in maximum 5 digits combination 4 After finishing the setting press twice or move to the last digit and leave 31 Alarm function The telephone has a built in alarm that can be used e g as a wake up alarm The real time clock in the telephone is used The alarm function is set by stetting the alarm time When the alarm is sounding press C2 or just lift the handset and the alarm will be turned off If the signal is not shut off manually it will keep on alarming for the whole al
16. display FSK and DTMF dee ee DS parts of ETSI Call List Incoming and missed calls 50 call records Call List Outgoing calls Reset calling redial list 50 call records Erase content Call Timer Yes Real time clock Yes Alarm clock Yes Moth Date presentation Yes Delete calling redial list Yes Handsfree Loudspeaker or Default Headset disabled Head set pre set mode Hands free disabled Configuration Lock 4 digit pass code speed dial memory and critical phone settings are lockable Ringer melody 8 types Ringer volume 2 levels Ringer silence Yes Yes Memory protection with pass word Data port For connecting the PC to the telephone line Hardware Line 1 Functional icons LCD Display Line 2 16 digits 7 segment Line 3 16 characters 5x7 dot matrix Memory card 1 Flash key R 1 Handsfree Headset pre set key with LED 1 MW with LED indicator 1 Delete key 1 Microphone Electret Headset interface 1 Accessories Number card 1 pcs not included 36 Wall Mounting 2 max 5 mm 37 Copyright Copyright Aastra Telecom Sweden AB 2011 All rights reserved Trademark Aastra is a registered trademark of Aastra Technologies Limited All other trademarks mentioned herein are the property of their respective Disclaimer Aastra Technologies Limited will not accept liability for any damages and or long distance charges which result from unauthorized and or
17. eeee RN 44 OO SCH eee or EN LZT 102 4163 R1D Aastra Telecom Sweden AB 2011 All rights reserved Table of Contents Introduction Important User information Telephone Parts Telephone layout Cable inlets and MW switch Incoming calls Outgoing calls During calls Call forwarding Optional Call handling Features Call Records Call log Speed Dial Memory Phonebook Caller ID display Phone Setting Alarm function System Dependent Phone setting Telephone Specification Wall Mounting Aastra 7187a Analogue Telephone 2 O O N A A A OW 12 15 22 23 24 25 27 32 33 39 37 Introduction Aastra 187a is an advanced line powered analogue telephone It supports multi languages call log message waiting configuration lock telephone book and A number presentation This user guide describes the features of the Aastra 7187a when it is connected to MX ONE Telephony system Telephony Switch or Telephony server The latest version of the user guide can be downloaded from http www aastra com Aastra 7187a Analogue Telephone 3 Important User information Safety Instructions Save these instructions Read these safety instructions before use Note When using your telephone or connected equipment the following basic safety precautions should always be followed to reduce risk of fire electrical shock and other personal injury e Follow instructions in the equipment s user guide or other documenta
18. es below may not be available in your telephony system Please contact your system administrator for information Free seating 1 Log on Lift the handset and press numeric keys 11 2 Dial Authorization code and press numeric key Own extension number press Log off Lift handset and press numeric keys 11 press to hang up Personal Number With the personal numbers and profiles feature you can be reached on your normal office phone number even if you are out of the office A search profile 1 5 can be designed to fit the situation in the office traveling at home and so on Both internal and external phone numbers can be used in a profile Your search profile is programmed or modified by system administrator When the feature is activated incoming calls are transferred to selected phones or back up services in the order that you choose If an answering position in the profile is busy the call can be transferred to another predefined position in the profile Voice Mail or a colleague You can handle the profiles from your own office phone How to do this is described in this section an operator can also assist you You can also use any of the Personal Assistant applications if available Contact your system administrator for more information When out of the office the feature Direct Inward System Access DISA can be used if available in your system How to use DISA is described in this section Activate or change pr
19. flashing in red The Message Waiting switch at the back of the phone is used to select the appropriate MW mode HV Please check the MW type of the connected PBX to work with the phone Select OFF on the MW switch to deactivate the message waiting function If the LED is steady active change the message waiting switch position 39 Set Flash time Some systems require a different flash time for the flash key To change the flash time proceed as follows 1 Press gt PHONE SETTING gt SET FLASH TIME 2 Press or Y to select the needed flash time 3 Press or amp to confirm Set flash save 0 1 X 1 100ms time 2 200ms 3 300ms 4 400ms 6 600ms 9 900ms 34 Main Characteristics Single line Professional Telephone Signaling Analog DTMF Market Certification Europe CE Body Color Dark grey English Italian Portuguese German Spanish French Language Support Display Visual indicator for incoming call Flashing LED DTMF dialing Yes Phone book Stores 100 telephone numbers Last number Redial Yes 100 ms default Flash function R 100 ms default 200 ms 300 ms 400 ms 600 ms 900 ms Programmable flash time Hearing aid compatible Yes Volume control Handset Headset 4 levels Handsfree 8 levels Microphone Mute Vas Music on Hold Yes Yes Call Waiting indication Message Waiting MW 4 alternatives supported MW MW HV Off Caller ID
20. he phone 2 Press memory key M1 to M7 or second level memory keys Shift M1 to M7 to be deleted 3 Press and you will see DELETE then press Y to confirm the deletion Note If the phone was locked you need to enter the password for deleting the calls phonebook and calls record see Set Lock State Phonebook Explore Phonebook 1 Press LL the display shows SEARCH 2 Press or Vio select SEARCH or ADD Search the Phonebook 1 Select SEARCH and press LU key to enter Phonebook viewing state 2 Press or Y to view the records Hold the Y key for 3s will activate fast scrolling It is also possible to view the phonebook by using the number keys Pressing dialing key 2 abc once will return the first contact starting with letter A pressing twice the first name on B will be presented and so on 9 Lift the handset or press either 4 2 or B to dial out Add Contact to Phonebook 1 Select ADD and press WH key to enter into Phonebook modification state 2 Enter the name you wish to record and press LU to save 3 Enter the number using the dial pad and press Ll to save Note Pressing in phonebook entry mode is the same as back space Protect All Memories It is possible to set a password in the telephone for speed dial and phone book entries Please see Set Password found below under the paragraph for Phone setting Delete Contact in P
21. honebook 1 In Phonebook viewing state press or Yto find the record you want to delete 2 Press Y and you will see DELETE then press Y to confirm the deletion 3 If you want to delete all the records press for 3 seconds Then you will see DELETE ALL and then press to confirm Aastra 7187a Analogue Telephone 24 Note If the phone was locked you need to enter the password for deleting the calls phonebook and calls record see Set Lock State Caller ID display After receiving a new incoming call the number will be displayed on the LCD and hold for 10s during this time if received another new call it will continue to display for 10s and then display the new corresponding call The Caller ID information is presented in the display and includes alpha numeric presentation of Number Name Time and additional information indicated with the Icons shown below REP Repeat call NEW New missed call a Missed call a Received call The display below indicates where in the display the Caller ID information IS presented 12 00 9 3 RE MGW IN 0755123456 TOM SMITH Call Record Call log Information The above mentioned information related to incoming and out going calls is stored in the Call Records memory If the record is full the next incoming call will replace the oldest record one by one After viewing new missed incoming calls the NEW con will disappear and missed
22. l pick up In a call pick up group any member can answer any individual call to group member Lift the handset and Press numeric key 8 to answer the call Finland and Sweden 0 Aastra 7187a Analogue Telephone 18 Common bell group Calls are signaled on a common bell Lift the handset and Press numeric key 8 to answer the call Finland and Sweden 0 Group hunting As a member of a group of extensions that is called by a common number you can temporarily leave the group 1 Lift the handset and Press numeric key 2 1 U K 2 2 Dial your own extension number and press press a to hang up To re enter the group Lift the handset and press numeric keys 21 press to hang up UK 2 If you are authorized you can divert all calls to a group to another extension or another group 1 Lift the handset and press numeric key 2 4 2 Dial number of the group to be diverted Press numeric key 3 Dial extension number to the new answering position press press s to hang up To cancel the diversion 1 Lift the handset and press numeric key 2 4 2 Dial the number of the group that has been diverted 3 Press numeric key press s to hang up Direct inward system Access DISA If you are assigned to use this feature and you are working externally you can call your office and get access to an external line in order to make business calls Aastra 7187a Analogue Telephone 19
23. ne will compare and filter the initial digits of the incoming number An example The area code was set 755 If the incoming call s number is 755 12345678 then caller ID will be displayed 12345678 while 755 will be filtered Note Only numbers with 7 digits or longer could be filtered the area code Otherwise the complete number with area code will be displayed Speed Dial Memory There are seven keys M1 M7 for storing frequently used number You can store two numbers per key by using shift M1 M7 Save a Memory 1 Replace the handset on the phone 2 Press memory key M1 to M7 or second level memory keys Shift M1 to M7 3 Press FT and enter the name to be saved 4 Press Y and enter the number to be saved 5 Press FT key again to complete saving Note For some rare conditions it may be useful to insert a pause between e g the area code and the phone number To do this enter the area code press the pause key and then continue with the telephone number Protect All Memories It is possible to set a password in the telephone for speed dial and phone book entries Please see Set Password found below under the paragraph for Phone setting Dial from a Memory key 1 Pick up the handset or press 41 2 2 Press memory key M1 to M7 or second level memory keys Shift M1 to M7 to be dialed Aastra 7187a Analogue Telephone 23 Delete Memory 1 Replace the handset on t
24. nsion where the call was put on hold 3 Press numeric key 8 France 4 Sweden 6 Call forwarding Diversion If you do not want to be disturbed or will be out of office you can have all calls to your extension diverted to a preprogrammed answering position During diversion you will hear a special dial tone You can still make calls as usual Diversion can be made direct on no answer on busy or to another information service facility Order direct diversion from your own extension The call can be diverted to an individual position or up to three determined common answering positions depending on the type of the incoming call Preprogrammed by your system administrator 1 Lift the handset and Press numeric keys 21 UK 2 2 Press 5 to hang up Cancel diversion from your own extension 1 Lift the handset and press numeric keys 21 UK 2 2 Press to hang up Diversion when there is no answer 1 Lift the handset and Press numeric keys 211 Finland and Norway 61 Aastra 7187a Analogue Telephone 12 2 Press s to hang up Cancel diversion when there is no answer 1 Lift the handset and press numeric keys 211 UK 61 2 Press s to hang up Diversion when the caller receives a busy tone 1 Lift the handset and Press numeric keys 212 Finland and Norway 67 2 Press s to hang up Cancel diversion when the caller receives a busy tone 1 Lift the handset and
25. ofile from own extension 1 Lift handset and press numeric keys 10 1 5 2 press to hang up Canceling a profile from your phone 1 Lift handset and press numeric keys 10 2 Press s to hang up Aastra 7187a Analogue Telephone 15 Voice Mail Enter your mailbox 1 Lift handset and dial the voice mail number and follow recorded instruction Note if the number to the voice mail system has been programmed on the message waiting key you can also press that key to enter the mailbox Aastra 7187a Analogue Telephone 16 Call Waiting If you urgently wish to contact a busy extension or external line you can notify the extension by a call waiting signal 1 At busy tone press numeric key 5 Finland France 6 Sweden 4 2 Wait on line on line Account Code This feature is used to charge a call to an account number or to prevent unauthorized calls from your phone The account code can have 1 15 digits 1 Lift handset and press numeric key 6 1 account code 2 Dial the digit or digits to get an external line or external line Absence Information The absent information is used to inform the caller why you are absent and when you will return Contact your system administrator regarding the available absence codes With return date and time 1 Lift the handset and press numeric key 2 3 2 Enter absence code 0 9 and press numeric key 3 Enter the date or time MMDD or time HHMM press Cancel Lift
26. olume 1 Plug in the headset 2 Press 4 2 3 Press or Y to adjust the volume on the handset Headset Volume Display Icon Leva ma nf er us O war O OO 4 Press or pto confirm 29 Set Password The activation of the memory protection lock in the telephone is done in two steps First a four 4 digit password is defined by the user Then the lock state must be selected 1 Press gt PHONE SETTING gt SET PASSWORD Press numeric keys to input the OLD password default 0000 Press or B to confirm the OLD password Press numeric keys to input the NEW password Press or amp to confirm the NEW password Enter the NEW password again for reconfirmation Press E or m to complete the setting pty OF PR Set Lock state The lock state protects the content of the phone book and speed dial memories It is possible to lock and unlock the memory protection function 1 Press gt PHONE SETTING gt SET LOCK STATE 2 When the display shows ENTER PASSWORD enter the password If the phone was locked 1 The display shows UNLOCK 2 Press or pto unlock Press or to quit without change If the phone was unlocked default 1 The display shows LOCK 2 Press or m to lock Press E or to quit without change Note The phone was default unlocked While the state is changed to LOCK you need to enter password for deleting the calls record an
27. scrolling 3 Lift the handset or press either 412 or 1 to dial out Dial Back from Call Record 1 Press gt CALL RECORD 2 Press or to select call record that you wish to call 3 Lift the handset or press either 42 or me Speed dial by Memory Keys M0 M7 1 Pick up the handset or press 4 2 2 Press memory key M1 to M7 or to dial a number that is stored on the second level press Shift MO M1 to M7 Call Back If a called extension is busy or there is no answer 1 At busy tone Press numeric key 6 press to hang up Finland France and Sweden 5 2 Lift the handset when you are called back If all external lines are busy after dialing the digit or digits to get the line 1 At busy tone Press numeric key 6 Finland France Sweden 5 2 Dial the external number and press press to hang up 3 Lift the handset when you are called back Cancel call back Cancel single call back Lift the handset and press numeric keys 3 7 ext number Press to hang up Cancel all callbacks Lift the handset and press numeric keys 3 7 Press s to hang up Aastra 7187a Analogue Telephone 10 Protection Data Privacy Protection allows you to make a call without any disturbances e g intrusion The feature is automatically cancelled when the call is finished Lift the handset and Press numeric keys 41 Number presentation restriction If you do not want your name and number to be displayed
28. tion e Always install equipment in a location and environment for which it is designed e Headsets used with this equipment must comply with EN IEC 60950 1 e Donot make any changes or modifications to equipment without seeking approval from the party responsible for compliance Unauthorized changes or modifications could void the user s authority to operate the equipment e Do not use the telephone to report a gas leak in the vicinity of the leak e Donot spill liquid of any kind on the product or use the equipment near water for example near a bathtub washbowl and kitchen sink in a wet basement or near a swimming pool e Do not insert any object into equipment slots that is not part of the product or auxiliary product e Do not disassemble the product Contact a qualified service agency when service or repair work is required e Do not use a telephone other than cordless type during an electrical storm X Ed Disposal of the product Your product should not be placed in municipal waste Please check local regulations for disposal of electronic products Aastra 7187a Analogue Telephone 4 Telephone Parts When you unpack your phone you should ensure that you have all of the following items If any part is missing contact the supplier of your phone O 5 E ch Telephone Handset Handset Designation Telephone Cord Card Base Desk Foot Telephone layout Handset Speed Dial Memory keys E shift Mo 0 Display CC LJ
29. to use an individual authorization code 1 7 digits affiliated to your own extension you can lock your own extension to a common authority level e g when out of the office You can also temporarily change any other phone used within the telephone system to the same authority level as you have on your own phone The individual code can be changed from your own extension To lock the phone 1 Lift the handset and press numeric key 76 2 Enter authorization code and press 3 You receive a verification tone To make calls with your authority level when your phone is locked 1 Lift the handset and press numeric key 75 2 Enter authorization code and press 3 Dial the digit or digits to get an external line and the external number To open your phone 1 Lift the handset and press numeric key 76 2 Enter authorization code and press 3 You receive a verification tone To assign your own authority level to another phone Lift the handset and press numeric key 75 1 Enter authorization code and press You receive verification tone Enter your own extension number and press You receive verification tone Dial the digit or digits to get an external line and the external number gor ee TN To change your individual authorization code Lift the handset and press numeric key 74 1 Enter old authorization code and press 2 Enter new authorization code and press 3 You receive verification tone Aastra
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