Access Management System User Guide
Contents
1. If you have forgotten your AMS password a new password can be automatically sent by clicking Forgotten Password on the AMS Sign In page This hyperlink can also be used to unlock your account after too many incorrect password attempts biobank Sgn Welcome to the UK Biobank Resource Access Management System is tool will take you through the various stages that you will need to complete to obtain access to the UK Biobank Resource The system has been designed to Siento guide you through the you are ready to apply and to enable you to communicate with the Resource managers at UK Biobank if you need assistance or quest s on tv applicatio i g t E p sta t k Ne K Biobank Register here hese caret tart to complete the fom User guidance notes If you have not previously registered on this site please click on the register button if you have previously registered please sign in with your Email and password Clicking the Forgotten Password hyperlink will redirect you to the page below ii b i A 4 am Forgotten Password re TOS Forgotten Password Use the farm below to retrieve you r passuerd Forgotten Password Email A reset password can be requested by entering the email address that you used to create your account and by clicking Request Clicking Cancel will cancel your actions and return you to the AMS Sign In page UK Biobank Resource Access Management System AMS User Guide v12. biobank Improving the health of future generations UK Biobank Resource Access Management System AMS User Guide Getting Started Introduction UK Biobank is a tool for health research and has been set up as an open access Resource The Resource is available to all bona fide researchers for all types of health related research that is in the public interest without preferential or exclusive access Researchers can register with UK Biobank and apply to access the Resource via our Resource Access Management System AMS This User Guide is designed to give you an overview of the Registration and Application process and provide basic instruction on how to navigate the AMS Suggestions and information for new users Have a printout of this user guide to hand when you first use the AMS Read the background information about UK Biobank and details on our Access Procedures on www ukbiobank ac uk or via a link on the AMS Sign In and Home pages Please ensure that you have the following o An electronic copy of your Curriculum Vitae to upload during Registration submission The UK Biobank Access Team will not be able to complete the registration checks without this o Details of up to 5 peer reviewed publications that you are named on Students without publications should upload a letter from their tutor supervisor confirming they will be supervising on any projects involving UK Biobank data o Use the Institute email address f
3. and Institute or Departmental website b Once My Institute Part 1 of 2 has been completed please click Next which will direct you to the final page of the Registration Form UK Biobank Resource Access Management System AMS User Guide v1 June 2014 Improving the health of future generations REGISTER za the form balo My nhormagboan Part 2 ol 2 Tie Professor ber guidance nabes rot Name Edward Please provide a direct telephone number Please provide PubMed referents an sewn Nan Barna r might degit ooded d Pleace append your cy as enher a word x LDG r DOCE or pdf docucpent Jones Ones you have ponfirmed the accuracy of thot oinfornmaten plagio subiri pour Address a regira We mill confirm the infermation pou hara tive Unwersay of Exeter provided and contact you shortly to proceed ba Fhe miz stage t Biomedics Resear i pou have them please provide PubMed references 1 Sovih Campus Address Line 3 Exeter Road iy Exeter iste Devon fa Ext 23 ry Qebed Kongdamn D123 567 in j ir i ites FENA nek nimni Apparat aca ean 1 124s gt FS 1 ATES 3 12457853 T2257 9 4a eee ise prived recent con C Wasersieinacal c The following fields in Part 2 are mandatory First Name Last Name Institute Department Postcode and Do you confirm that the information provided in this registration is correct and accurate You will not be able to
4. you will be able to amend the information within it Once you have made the amendments ensure you re click the Submit button in Part 3 Please note that clicking the Submit or Save as Draft button re locks your application e Main Application The Access Team invite you to submit a Main Application once your Preliminary Application has been approved in principle A Main Application can be started by the Applicant PI logging back in to the AMS using their password and email address then clicking on the Application Number hyperlink on the Home Page biobank a i eet ker Serine Shen Chet Welcome to the UK Biobank Resource Access Management System Usar guidance potes P E E E EAA Before you stant a neve application H would be heledud to Obtain the business Emaills of any Collaborators Inform your Collaborators that they will also need to register before your application will be considered yoo have been ented to be a Collaborates on another application you will see an eniry under Agelication invitations bebrs and you can choose to accept or reject pour participation Note that follewdng submission of a new application you will be able to request an inion in order te pay tho required fae An online payment facility is comang sooni re making mew application you will view and select data and or soreoles fer yor eeeaech fica the online Vous ard colalogue of the UK Blobank Resource Application Stage
5. Current Action a mAr higa jf atoa ee Part 1 of 4 Initial Information Please note that all fields except the document upload fields are mandatory UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations Main Application bhy Appicatints gt Mam Applicanon Fart 1 of 4 Initial Information Please proviel informaben on the aims of the research incheding the health condition s under investigation how it maets UK Biobank s stated purpose a non technical User guidance notes descrepben of how ital be undertaken and an appronmate number of parbcpants mcluded ic whether it is the full cohort or a subset lt You may amend the lay summary which you provided during your preliminary application if you wish to supply further detail However you should ensure that the revisions do mot materlally change the overall project as this may delay approval 300 Words Remaining 1 Please pordo doima of the Scenie Rateenale Pest 2 Place prowide detas of any plot Studas you have undertaken whech will support this application tost 3 Please prowide detadks of any expenments and ther design which wil support this application test a 4 Piaase prowide detals of any power calculabons you have made to support this application EOST 5 Plassa provide details regarding the expected value of any results test 6 Plersa provide a
6. No We recommend that you read the terms and conditions described within the UK Biobank Material Transfer Agreement before submitting your application These can be found within Annex II of the UK Biobank Access Procedures e Data Release The Access Team will notify you by email when the dataset has been scheduled for extraction and release Prior to data release the Applicant PI will be able to log in to the AMS selecting the Data Collection hyperlink which will re direct you in to the Data Showcase where the Downloads hyperlink can be selected UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations This hyperlink allows access to the Using UK Biobank Data Manual and to fetch the various utilities e g helper programs in advance of having the dataset The Applicant PI will be notified by automatic email when the data is available to download Data can be downloaded by logging in to the AMS and clicking the Data Collection hyperlink as before This will pass you in to the Data Showcase where you can select Downloads to access your files Please refer to the Using UK Biobank Data Manual for further information biobank Browse Quick Search Full Search Catalogues Application 215 Welcome to the online showcase of UK Biobank resources If you are new to using the showcase we recommend you begin by reading the short introductory User Guide Pleas
7. Sutomalcally provided wth canfirmatien of payment and a recel pt yeu cheese to pay against an inwoiee LE Biobank will email this te you at the earlhest opportunity The innir includes nry Bes apprepriahe for your lacaia UK eobenk is a mied company and is sapitened fer VAT UE Biobank is obliged ta charge Spplicant WAT en ft acces charges where applicable UK based soplicants Uk Blobank is obliged ho change VAT io all UE bared applicants inespective of whether a the spplizasnt i regstercd fer WAT b the WAT status of the applicant or e the VAT chaogad will be recoverable by the soplicant BU based spelbcants these mot based in the UEY UE Bighbark H obliged ta charge all EU glkente VAT unless fuck spelicents hee prevwded UK Bilobari with their VAT hegitration mam ber Rest of the World nen L based spelhrants Uk Bloband is mot obliged te ehargr VAT to such applicants e If you choose Online Payment you will be redirected to SagePay where you can pay by card UK Biobank will email you an invoice marked paid as soon as possible e If you choose Request Invoice just 1 click is required and UK Biobank will be notified to generate an invoice which will be emailed to you as soon as possible UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations If you have selected Request Invoice you will be redirected to the screen
8. of selected materials Please click the customisation that you wish to apply to that field e g in the box to the left data field 31 Sex has been customised to select male participants only Male Click OK to confirm the customisation or Cancel to cancel your actions Please note that customising a data field will restrict your data set to only those participants who meet the customised criteria Too much Ooo wx oa customisation may result in a blank output file Final Confirmation Part 4 of 4 The page below is the final stage of the Main Application Form You will only be able to submit the application after confirming that all the information provided in the application is full and correct If you try to submit the application without checking yes a pop up warning box will appear on screen It is recommended that researchers read the Terms and Conditions of the UK Biobank Material Transfer Agreement MTA which can be found within Annex II of our Access Procedures The Access Procedures can be located via the hyperlink on this page or in the Resources tab on the UK Biobank website www ukbiobank ac uk Click Previous to return to Part 3 of the Main Application Save as Draft to save and return to the AMS Home Page or Submit to submit your Main Application Final Confirmation My Applications gt Main Application Do you confirm that all information provided in the application is full and correct Yes
9. progress if the mandatory fields are not completed Blank mandatory fields will be indicated by a red asterix next to the field a warning message in red at the top of the screen and a warning pop up box Both warning messages will state which field s requires completing An electronic copy of your Curriculum Vitae CV should be uploaded as part of the Registration Only PDF doc or docx documents are accepted Click Previous to return to Part 1 or Submit When you click Submit the on screen message will confirm the submission and state that the UK Biobank Access Team will aim to complete the registration checks within 10 working days An automatic email will also be sent to confirm submission The Access Team will process your registration and inform you of approval or otherwise by email Please note that if the Access Team needs to seek further information e g request a CV if not provided confirm contact details etc then the registration approval process will be prolonged Once your Registration has been approved and you have received confirmation via email you will then be able to submit a new application or accept decline collaborator invitations e Amending your details Once your Registration has been approved you will be able to amend your contact details except email address and Institute name in the User Settings tab of your AMS Home Page bichon peene FEE Fe Ties cy ithe Welcome to the UK Bio
10. response or Cancel to cancel your actions biobank Por User Settings en Out Welcome to the UK Biobank Resource Access Management System User guidance notes Before you start a new application it would be helpful to Obtain the business Email s of any Collaborators Inform your Collaborators that they will also need to register before your application will be considered If you have been invited to be a Collaborator on another application you will see an entry under Application Invitations below and you can choose to accept or reject your participation Note that following submission of a new application you will be able to request an invoice in order to pay the required fee An online payment facility is coming soon catalogue of t APPLICATION INVITATIONS Application Stage Application 4958 95 Pre Awaiting Payment Accept APPLICATIONS Application AN 1D Stage Current Action Application 4956 4958 Preliminary Application Awaiting Payment Pay Now Application 4956 4956 New Applicaton e Printing your Application You will be able to print a PDF version of your application via your AMS Home Page Click on the Print to PDF hyperlink next to the relevant application biobank Welcome to the UK Biobank Resource Access Management System User guidasce notes Before you Mat 4 new eoplicalion R would be belphd ix Obteln the butivons Emaille of avy Collaborators iform your Collazorators t
11. use the Resource and to check their bona fides before registering them as a potential user 2 Preliminary Application To allow researchers to determine i whether their proposed research use is likely to be approved ii whether the Resource contains the data and or samples required for their proposed research and iii the indicative cost of obtaining such data and or samples e g in preparation for a funding application 3 Main Application To allow UK Biobank to assess i whether the proposed research use meets the required criteria for access including legal and ethics standards ii whether the amount of depletable sample required is scientifically justified and iii the cost of providing such data and or samples 4 Access Sub Committee ASC formal review The ASC is a sub committee of the UK Biobank Board and is responsible for making the key access decisions notably those regarding the use of depletable samples or potentially contentious research The ASC meets on a quarterly basis 5 Material Transfer Agreement MTA For approved applications the MTA will need to be executed and access charges paid before release of data and or samples to the Approved Researcher 6 Sample Data Release Materials will only be released following payment and execution of the MTA Data will typically be released on a monthly basis whereas samples will typically be released on a quarterly basis e Create an Account Researchers can regis
12. June 2014 biobank Improving the health of future generations An automatic email with the new password will be sent straight away please check your spam junk folder for this if not received The new password can then be used in conjunction with your email address to log in to the AMS Please see Amending your details for guidance on how to change your reset password e Accepting Declining Collaborator Invitations If you have been named as a Collaborator you will be notified via an automatic email when the application is submitted The email will provide you with the following information 1 Application Number 2 The Principal Applicant s name and Institution 3 The project Lay Summary The email will also explain how to accept decline the invitation Please note that in order to do this you will need to have an approved Registration with UK Biobank Please log in to the AMS if you are an Approved Researcher or follow the steps to Create an account and Register Collaborator invites will be visible on your AMS Home Page in the Application Invitations section By clicking the Application Number you can read the Application but you will not be able to make amendments Click the UK Biobank logo to return to your Home Page and click the relevant Accept or Reject hyperlink to respond to collaborator invitations A pop up box will appear asking you to confirm your choice Click Save to action your
13. Timetable Confirmation that the proposed Research project is in the public interest and is health related You will not be able to proceed to Part 2 if the mandatory fields are empty a small red asterix will be displayed to indicate empty fields Clicking Save as Draft will save your application and return you to your AMS Home Page Click Next to proceed to Part 2 Preliminary Application My Appicabonsa gt FPrenminarn Application Part 1 of 3 inital Information Leolicedison Hama 200 Characters Reamaineng Lay Simay ia Messe provide informmesten on the eens of the proposed ragearch Adludeng thee Pepeerch Giga s that yo Are Amming to anpear end the heath condition s onder mvestimeaton TEST TP Words Remaining lb How does the proposed research meet UK Biogenk stated purpose TEST 79 Werds Ramening Lc Piense give a pon techrecal descripbon of how the research will be undertaken TEST 33 Words Remaining 1d Please state the soprosimate number of perteogants to be included i whether te hull oohert ora pipet TEST 09 Words Rem enng L Mappa describe he methodoleg and bmatias for ihe propoaed Research Project Phease include a descrmpbon of the data and or the quantity and tyoe of sampies required TEST UK Biobank Resource Access Management System AMS User Guide v1 3 Fiesse provide up to 6 keqevor s abech best summarise your proposed Tesan Project Separsia each keywo
14. Title First Name Last Name Institute Email Add Collaborator Title First Name Last Name Institute Email Status Miss Test Collaborator A N Other Institute test collaborator anoi com Pending Give Edit Access Remove Please click Add Collaborator to save details User guidance notes Please provide the business Emails of any Collaborators Inform your Collaborators that they will also need to register before your application wil be considered Please note that your nominated Collaborators will only be able to edit the application after it has been submitted to UK Biobank and they have accepted their Collaborator invite in the Access Management System The Applicant Principal Investigator cannot be added as a collaborator Click Previous to return to Part 1 Save as Draft to save the Preliminary Application and return to the AMS Home Page or Next to proceed to Part 3 Part 3 of 3 Payment Shipping Information This section allows you to enter your Payment address Clicking the Same as My Institute tick box will populate the Institute address that you entered in your Registration Form Preliminary Application My Applications gt Preliminary Application Part 3 of 3 Payment Shipping Information Payment Same as My Institute E Institute Name User guidance notes Department l Once you click Submit you will be Address Line 1 returned to your AMS Home Page and can click the hyperlink Make Payment and you Address Lin
15. bank Resource Access Management System Uher puadente noted Files yuan a aw aos rral be akahi sar ane the baies Emafi elar Callibia inim yow Collaborstore thot trey val gong ies bo magi char bafcra peur apple sion will ba cgn giigrad DP yao hiva hean vite to ba a Call berate i ahar spoliari yoo wlll pha Aa aay oa Applica mna bebo ad p et he AD BOC OF RET wou pi N lhal dollowiag bebin ol a hew agglicadien you wil be abe to iguh an iewdtee in order fo gey Cr eeqeied fee Aa celine peat faci ih coring toa UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank biobank Improving the health of future generations Clicking on User Settings will redirect you to the page below biobank User Setting F ou User Settings sa the tore helow to edit your account User Sectings Tale Dr Fast Name Example ect Name Researcher Institute UK Biobank Addrece County State Postcode Zip Code Country United Kingdom Ea umber Telephone CowntryArea N as Please note that mandatory fields will be denoted with a red asterix if the field is empty Researchers are also able to change their passwords in the User Password section of this page AMS requires the researcher to enter their current password as well as their new password in order to make this change Click Save to save your changes or Cancel to cancel your actions e Forgotten Password Account Locked
16. below which gives you the option of providing a Purchase Order PO number Please note that clicking Previous will return you to the Payment screen above clicking Save as Draft will save any PO number that you have entered but will not request an Invoice and clicking Submit will request an Invoice T bsr PRELIMINARY APPLICATION My Apolicabons gt Applicat Requested Invoce User guidance notes The invoice includes any taxes appropriate 12345 for your locaton UK Biobank is limited company and is registered for VAT UK Biobank is obhged to charge applicants VAT on its access charges where applicable e UK based apphcants UK Biobank is obliged to charge VAT to all UK based applicants wrespective of whether a the applicant is registered for VAT b the VAT status of the applicant or c the VAT charged will he recoverable by the apphcant EU based apolicants those not based im the UK UK Biobank 1s obbged to charge all BU applicants VAT unless such applicants have provided UK Beobank wath thew VAT registrabon number ROW based applicants UK Biobank is not obbged to charge VAT to such applicants erry swear psu e Amending an application unlocked by the Access Team for amendments The Access Team will notify you by email if your Application requires amendment The application will be locked once adjudication is in progress i e it is read only When the Access Team unlocks your application
17. e Under Current Action a Make Payment hyperlink will be visible Please click on this hyperlink to request an invoice Online Payment will be available shortly Please note that the Access Team are unable to commence adjudication of your Preliminary Application until the Preliminary Invoice has been paid biobank Welcome to the UK Biobank Resource Access Management System User guidance motas Before you stant a new application H would be helpfull te Obtain the business Email s of any Collaborators infom your Collakeoraters that they will also need to register before your application will be considered ifyo have Geen batiad to be a Collabeeaior on another application you will see an eniry under Yipolication invitations below and you can choose to accept of ropect your pasticipation e Note that following submission of a new application you will be able to request an imoloe in onder te pay the required foe An online payment facility i coming soon you are making a wou Will view and elect date aedifor samoles for your research from the online catalogue of the UK Biobank Rescurce Clicking the Make Payment hyperlink will redirect you to the screen below Prelinunary Application My Apphoabore gt Prehounary Apphgalsan Payment Piense make o payment of 250 plus VAT if applicable User guidance notes Tou con pay online by Credit or Debit card udligg Gur pegure aibe You will be
18. e 2 will be taken to a page where you can make City payment online or request an invoice County State Country United Kingdom Postcode Zip Code Shipping address different than billing address F Do you confirm that the information provided in this application is correct and accurate F Previous Save as Draft Submit Please note that the section VAT Status will only be visible if the Country in the payment section is a member of the EU Please refer to UK Biobank s VAT position and the impact on researchers on the UK Biobank website for further details regarding VAT UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations The Shipping address will be the same as the billing address unless the Shipping address different than billing address tick box is checked If checked new address fields that require populating will become visible Please note that the following fields are mandatory 1 Institute Name 2 Department 3 Postcode 4 Do you confirm that the information provided in this application is correct and accurate Click Previous to return to Part 3 Save as Draft to save the Application and return to the AMS Home Page or Submit to submit the Preliminary Application Make Payment Once you have submitted a Preliminary Application you will be returned to the AMS Home Pag
19. e note that the showcase contains only anonymous summary information Browse Find data items by navigating according to their category of origin Quick Search Find data items by searching on keywords and other characteristics Catalogues Simple listings of database contents and additional resources Downloads Download research data and supporting utilities Legal notice Without a written licence from UK Biobank you may not copy reproduce republish download distribute make available to the public or otherwise use any of the content displayed on this website in whole or in part or permit or assist any third party to do the came eyrent tn the extent nermitter at law UK Biobank Resource Access Management System AMS User Guide v1 June 2014
20. formation instructions regarding the samples or data can be entered If you are requesting samples please ensure to indicate in this free text box the number and volume of samples required details of the end Labware that you require samples to be shipped in and any additional information that may be of use Click Previous to return to Part 2 of the Main Application Save as Draft to save and return to the AMS Home Page or Next to continue to Part 4 Please note that you cannot proceed to Part 4 of the Main Application without selecting at least one data field UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations e You can choose to Exclude Missing Values by inserting a tick next to the relevant data field s This will exclude participants where UK Biobank does not have a value recorded see User guidance notes Data fields can be removed by clicking the Remove hyperlink Data fields can be customised by clicking the Customise hyperlink next to the relevant data field Part 3 of 4 Materials Add Materials Missi ID Field Name Type Customised a 31 Sex Categorical single Customise Remove 20001 Cancer code self reported Categorical multiple Customise Remove If there are any further instructions regarding these datasets and or samples then please provide details here A pop up box like the one to the left will appear over the list
21. hat they will alco need to register bedore yow application will be considered catalogur you have been invited to be a Colaborator on another application you mT tee a entry under Asolication iowitations Below anc you can choote to accept of reject poar partic pation Mote that Glowing cubnindion of a sew aapBcation you will be able to reqpiett an invoice is oftier fe pay the required tee An ocline payment taciity is coming soon A summary of your application will open as a PDF which you can print UK Biobank Resource Access Management System AMS User Guide v1 June 2014 e Preliminary Application biobank Improving the health of future generations When your Registration has been approved a New Application button will become visible on your AMS e ia biobank WELCOME TO THE UK BIOBANK RESOURCE ACCESS MANAGEMENT SYSTEM ADIL ICATHOn lwviTattce PILICaTtON Part 1 of 3 Initial Information Home Page Clicking on this button will re direct you to the four page Preliminary Application Form User qu dance notes Before you start a new apokcaton it would be helpt to Obten the buteets Emails of any coe apobcants inform your oo apoboents thet they edi also need to regier before your sppacaton will be coomdered Comeder how you wil pay the tee for the preleninary appicaton ordine or by itrecuce a The following fields are mandatory Lay Summary Methodology and
22. have any further letters of support you would ike to provide If y p p Eroasa i Has the required funding been granted yet a H 08 12 2012 aE As with the Preliminary Application clicking Save as Draft will save the application and return you to the AMS Home Page Clicking Next will take you to Part 2 of the Main Application Part 2 of 4 Collaborators The Collaborators page of the Main Application Form is the same as Part 2 in the Preliminary Application This page will include all collaborators named in the Preliminary Application Form You will be able to remove or add more collaborators Please refer to Preliminary Application Part 2 of 4 Collaborators for further information Main Application My Appications Main Applicaton Part 2 of 4 Collaborators Add Collaborator Professor Example Collaborator example collaboratorg test ux Remove i Colaborato User guidance notes Please provide the business Emails of any Collaborators Inform your Collaborators that they will also need to register before your application will be considered Part 3 of 4 Materials This section allows you to select the data and or samples that you wish to apply to access This can be done by clicking Add Materials Please refer to the Data Showcase User Guide on the UK Biobank website www ukbiobank ac uk for information regarding how to navigate the Resource Part 3 also contains a free text box where further in
23. he password you select must be at least 12 characters long and contain at least one example of three of the following four types of text Digits lower case letters upper case letters special characters amp or e g chestnut amp 157 cOPPerbeech12 e A message screen will appear stating EMAIL VALIDATION Thank you for your registration A message has been sent to the Email address that you have provided Please check your email to activate your registration An automatic email will be sent to the provided Email address Please check your junk email folder if this does not appear to have been received Clicking on the hyperlink in the Email will activate your AMS account e Register Once you have created and activated your account sign back in to AMS and complete the 2 page Registration Form To sign in to your account enter the email address and password used to create the account and click Sign In You will automatically be directed to the Registration Form below Part 1 of 2 Reais FR Hry Irettute Part 1 of 2 Linsvaraity of Evsta Beoredice Fasgach South Caniput 1 Enter Road Exeter Devin Ex 123 United Kingdom 44 ODES EE TETA User quidante nebes a Blades hogie ee Inte type that bagt decoibes where pou pork Ther will help wt Acmimic to understand who is wang our resource a The following fields in Part 1 are mandatory Institute Name Department Postcode
24. ny relevant rloronces which support your pstihe mtoi _ Browse Ohi Uplovcdec Files Apphcahona yy pdf 7 Pitasd Contin that you haw procedures in place to hand parhoipant withdrawals kal i Too Ho 7 1 If nod please describe how you will recurg thes G WA you require any Sample analyse to be performed as part of your research propect amp Ye M gt Pease confirm that you have security procedures in place to manage access to data D Wes Ha 5 1 Tf no please discnbe how you wil mechy thes 10 Please confirm that all data wil be stored im a secure manner at all times with a password protection in place Yes N 10 1 If no please describe how you will rectify this Oooo f Li Please confirm that the data wil be protected by a well configured frewall E Vea No 11 1 If no please describe how you will rectify this 12 Please confirm that all computers will be protected by up to date m antivirus antispyware software Yas No 12 1 If no please descnbe how you will rectify this Oooo O f 13 Please confirm that data will be stored in an ancrypted format at al times a ita N 13 1 If na please describe how you will rectify this UK Biobank Resource Access Management System AMS User Guide v1 June 2014 Improving the health of future generations 03 01 2013 Br en la 2013 mii ioa 2013 ope ren F T p Upp LiFe Upboeechen Files 14 E hy Pre ple Poad suppa bmg de vert Browse 20 Do you
25. or the collaborators you intend to name on an application Processing the Preliminary Application starts after the initial fee has been paid The researcher submitting an application is automatically assigned as Applicant Principal Investigator PI to the project and is required to sign a Material Transfer Agreement If you have any further queries or you have encountered any problems or faults please email the Access Team at access ukbiobank ac uk The Access Team is available Monday Friday between 9am and 5pm INDEX Registering and Applying to use the Resource Create an Account Register Amending your Details Forgotten Password Account Locked Accepting Declining Collaborator Invitations Printing your Application Preliminary Application o Part 1 of 3 Initial Information o Part 2 of 3 Collaborators o Part 3 of 3 Payment Shipping Information o Make Payment Amending an Application unlocked by the Access Team for amendments Main Application o Part 1 of 4 Initial Information o Part 2 of 4 Collaborators o Part 3 of 4 Materials o Final Confirmation Part 4 of 4 Data Release UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations e Registering and Applying to use the Resource There are 6 steps to using the UK Biobank Resource 1 Registration To confirm the identity of each person intending to
26. rd wih gomma gg Cancer E wgl Dui TEST 5 Wans Reruns 4 Do ypu coor that the propoced Research Project is in the public 2 iraierest Wes Ho p Da vow cechrm thal the proposed Research Project is bealth peleted 86 Yea 5 Go you foresee any potential ethical or combenbous issues oF a j Cancers Tes Ary 6 1 fF yes ese Gesonbe the nature of ihe potentni intues fe them anr Peers bo roeaniga Fares ere pa pirt of the a oromimid Pasearch Propad E3 eli ol IF yer GG pride 8 usihihcabaon for ihe re cortact Ll b Gl a i d i Fiappi scote YOUl DTG juren Serpe anaty is A a TaS wal 3 1 f wes aberh sampee s how many what woane and what essa June 2014 biobank Improving the health of future generations Part 2 of 3 Collaborators As Applicant PI for your research project you should add all collaborators that will be working with UK Biobank data The First Name Last Name and Email fields are mandatory Click Add Collaborator to add the collaborator to your Preliminary Application Please note that you will need to ensure that you use the collaborators personal Institute email address that was will be used for their registration i e not gmail Incorrectly added collaborators can be removed by clicking the Remove hyperlink next to the relevant collaborator Preliminary Application My Applications gt Preliminary Application Part 2 of 3 Collaborators
27. ter and apply to access the Resource via the UK Biobank website www ukbiobank ac uk biobank Call Us On 0800 0 276 276 e Click on the Register amp apply tab to be re directed to the UK Biobank Resource Access Management System AMS gt UK Biobank imaging study launched Mm Di y f m g Gg E C rg 5 5 i 5 a ee om m p The above page allows researchers to create an account or sign in to their existing account Researchers can also request a password reset if required a In order to create an account click the Register Button b You will be re directed to the screen below where you will need to enter your personal business Email address and a password of your choice Please note that UK Biobank will not approve Registrations from personal Email accounts for example Hotmail gmail etc c Password criteria is detailed in the User guidance notes box on this screen UK Biobank Resource Access Management System AMS User Guide v1 June 2014 biobank Improving the health of future generations d Click Create Account Create a New Account Use the form below to create a new account Account Information Email Address User guidance notes Please provide your business Email address Pared e Personal Email accounts will not be accepted e g hotmail gmail etc Once completed you will immediately receive an automated Email that will enable you to Confirm Password register T
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