PebblePad User Guide - University of Sheffield
Contents
1. By tagging the asset you are able to filter assets that are of the same type that you would want to appear in one section of your ePortfolio together It is similar to inserting an item into a folder In the above screenshot the tag icon is highlighted by a red circle Click on the tag and a box to the right will appear Click on see all tags here there are some pre determined tags however you can create your own To create one called seminar click on see all tags in the box at the top type seminar and then enter You have now created a new tag in your tag store Click save Step 4 Save the asset In the top right hand corner click on the disc icon to the left of the cross Step 5 Close the asset Click on the cross in the top right hand corner This is an example of creating an asset for a seminar you may have attended You can use the various different asset types to create a log of other activities For example to record a log of all the DDP modules you attend you could use the activity asset under experience or to log an achievement such as a certificate from a meeting you could use the achievement asset under talent It is also possible to create your own custom asset templates for re use From the main PebblePad windows choose Tools and Resources from the top menu bar and then Template Builder 4 How to upload a file as an asset From the main PebblePad screen Click o2. Pebblepad can also be used on mobile devices such as tablets and smartphones and you will be presented with a mobile compatible interface if you should choose to use this type of device It looks slightly different to that above but retains all the functionality You can also log into Pebblepad directly via URL http www pebblepad co uk sheffield Version 1 5 06 10 14 2 Training Needs Analysis amp Development Action Plan The Framework for higher education qualifications in England Wales and Northern Ireland 2008 p23 25 states that students graduating with a doctoral degree should also possess the qualities and transferable skills necessary for employment requiring the exercise of personal responsibility and largely autonomous initiative_in complex and unpredictable situations in professional or equivalent environments To ensure our students meet this expectation the University of Sheffield has created the Doctoral Development Programme The Training Needs Analysis TNA assesses your skills and your development activities are outlined in your development plan and your achievements and training are summarised in your ePortfolio The UoS Training Needs Analysis TNA assesses your competency on nationally agreed skills and competencies It is based upon a small subset of attributes that are included in the Vitae Researcher Development Framework http www vitae ac uk It identifies the knowledge behaviour and attributes of s
3. a collection To create a collection click on Design New and then Collection Enter a title for your collection e g Seminars In the short description write a short explanation e g A summary of all the seminars have attended e To begin adding assets to your Collection you first need to either select them manually or set a search criteria Click on the Set Criteria button and an Advanced Search box will open in a new window screenshot below This allows you to define search criteria using a number of parameters including tags to return matching assets from you asset store Collections are very powerful Any new assets that you tag meeting the search criteria will be automatically added to the collection https v3 pebblepad co uk plus main aspx Pebble OM Design New Properties Collection Properties Collection Title Short Description Advanced Search B Keyword Enter keywords o Tag ted Bef 5 ted Aft l Asset Type Please select t typ Set Criteria University SS Sheffield e Save the collection by clicking on the disc icon in the top right hand corner e You can create multiple collections that search for and include assets with any other tags you want to insert into your ePortfolio Step 6 Inserting your collections to build your ePortfolio Open your ePortfolio in edit mode just below the last left hand menu item you w
4. an asset of any type from your asset store https v3 pebblepad co uk plus main aspx W Webfolio Properties Folio Page x Navigation Title For This Folio Page Home EPORTFOLIO Elim Title For This Folio Page Describe your webfolio Home Description For This Folio Page Home Home A record of my DDP training at University of Sheffield PA A record of my DDP training at University of Sheffield Supervisory Meeting Reports Save to asset store Remove this page n 6 Choose Media File The University Sheffield Version 1 5 06 10 14 7 Submitting Your Work Your TNA and ePortfolio need to be submitted to a workspace This is so your Department tutor lead and administrator have access to view your work for monitoring and audit purposes Step 1 In each asset in the top left hand corner there is an icon with an arrow pointing down Click on the arrow and then on the menu that appears click Submit Step 2 A box will appear to the right which will read DDP and your department name highlight this and then click Submit A message will appear click yes Another box will appear with a list of assignments Select the correct assignment for the work you are submitting i e TNA or Webfolio Then click submit and then agree to the next message Step 3 Your work has now been sent to the workspace When you update any asset you have submit
5. enter your name Give your ePortfolio a short description Add a text box or an image text box if you want to include a photo of yourself to this page using the layout widgets shown below W Webfolio Properties Folio Page 8 BPM Navigation Title For This Folio Page Home Title For This Folio Page New Webfolio Elim Uos ePortfolio Home page Describe your webfolio Description For This Folio Page Home UoS ePortfolio Home page Home page for my DDP Home page for my DDP webfolio Ga a amp Save to asset store Layout The University Sheffield In the text box you have just created type something like the following Welcome to my ePortfolio This e Portfolio highlights my personal and professional development as a PhD student in the Faculty of Medicine Dentistry and Health at the University of Sheffield UK The title of my thesis is insert title of thesis This ePortfolio shows the variety of training and development activities such as meetings and modules have engaged in throughout my time at Sheffield Step 4 Save your ePortfolio In the top right hand corner click on the disc icon to the left of the cross Step 5 How to insert other pages To insert a number of assets that you have tagged with the same tag for example you may want to insert everything you have tagged as meeting Version 1 5 06 10 14 e Firstly you will need to save these as
6. DOCTORAL DEVELOPMENT PROGRAMME PebblePad User Guide Step by Step Guide to logging your training and developmental activities and creating your ePortfolio amp Training Needs Analysis Version 1 5 06 10 14 1 Logging in PebblePad is an online application which can be accessed from any PC or Mac with internet access and Flash player installed PebblePad can be accessed via the University s portal MUSE http www shef ac uk Login to MUSE via the link at the top left hand of the web page O Award clsss university X i i Apps The Liniversitv of GS Sheffield For business Once logged into MUSE choose My Services from the top menu and then View all services A link amp A O wewshelfieldacuk Bl Mel ee Wecomete Rice amp Ammexon UK pE eBay UK plorent W MedisBrowser GH TY Epicor A world class university a unique si FELLOW OF THE ROYAL COLLEGE OF OBSTETRICIANS AND GYNAECOLOGISTS World leading fertility research Our intemationally ronawnen tertiity expert De Allan Pacey hos been made a Fellow fon tus paneer mg research over the past 20 years Username Your Sheffield user name Password Your Sheffield password to PebblePad can be found under P on the service A Z Once you have successfully logged into Pebblepad you will be presented with the main screen below Version 1 5 06 10 14 The University Of S P Sheffield Note
7. e forms are confidential and should not be shown to your supervisor In PebblePad an ePortfolio is called a webfolio asset Step 1 To create a webfolio click on design new and then on the drop down menu that appears click webfolio Once selected two panels will appear one is the main area for building and editing the webfolio and the other enables you to manage and define exactly how each element behaves The screenshot below shows you what the webfolio template looks like https v3 pebblepad co uk plus main aspx Properties Webfolio B W Webfolio Please Enter a Title For This Webfolio Please Enter a Description For This Webfolio New Webfolio Describe your webfolio Add a page to your webfolio by dragging a page into this pad from the Add Page toolbar above Alternatively click New Page or Existing Page or Asset Page New Page Existing Page or Asset Page yn University p Of Sheffield Version 1 5 06 10 14 Step 2 In the small right hand properties panel give your ePortfolio a meaningful name e g UoS ePortfolio and description this could be your name As you type the webfolio updates Step 3 To add your first page click on new page in the main ePortfolio page A properties box will open to the right Type in Home as this will be the home page of your ePortfolio Type in a title e g UoS ePortfolio for
8. here is a rosette when you scroll your mouse over the rosette it says Add evidence click on the rosette and a box will appear to the right To select an asset as evidence click on the blue browse for evidence button A list of your assets Version 1 5 06 10 14 will appear highlight one and click confirm Now type in the box information on Why have you selected this item as evidence and click save For example if you are addressing the question on Understanding of ethics confidentiality and principles of good research practice you could add the asset you have created for the DDP FCM6100 Research Ethics amp Integrity which is compulsory in your first year You could add a small amount of text as to why you feel you have now moved up from say a 1 to a 3 rating Please note when you have added evidence the roll over on the rosette will say view evidence To add more evidence click on the rosette and in the box that appears click on the blue add evidence button Version 1 5 06 10 14 3 Creating Assets A record of your training and development In order to create an ePortfolio you will need to have firstly created some items to insert into your ePortfolio Items you create in PebblePad are known as assets They are called this because they have a value or are worth something to you All assets are private and secure unless you choose to share them with others or agree to publish them to a
9. ill see five icons click on the black C icon to insert a Collection as a new page in your Webfolio A window will open with a list all your collections Highlight the one you want to insert and then click confirm In the properties box give the new webfolio page a name Save and close your ePortfolio Step 7 How to insert your Training Needs Analysis into your EPortfolio Open your ePortfolio in edit mode just below the last left hand menu item you will see five icons click on the Add Existing Asset icon four different coloured squares Your asset store will appear Select your TNA and click Version 1 5 06 10 14 confirm and enter a title for the page in the properties box e g TNA Save and close your ePortfolio Note If you have set your advanced criteria correctly in your collections each time you create an asset and tag it appropriately it will be automatically included in the respective collection and hence ePorfolio Adding additional pages to your ePortfolio You can additional pages by clicking on the icons under the last left hand menu item see below There are a number of options for adding different types of pages Example of an ePortfolio New page adds an empty page ready for you to add content Existing page adds an existing folio page from your asset store Collection adds a collection that you have previously defined see above A Blog adds a personal diary Existing asset adds
10. later to the Subject specific craft skills section Go through the TNA and on each question rate yourself on the 1 6 scale You can add a short statement or attach other assets documents via the red rosette icon as evidence to justify your initial an subsequent ratings for any given Subject Specific Craft Skill There is no need to complete the TNA in full in one session You can proceed to step 3 at any time The TNA is a living document that you can update at any time during your studies You should only choose and use a single copy of the TNA template Step 3 Save and Submit TNA Save the TNA by clicking on the disc icon in the right hand corner of the asset To submit your TNA left click on the orange box in the top left hand corner of the TNA A drop down menu will appear click on submit A box will appear on the right of your page with the workspaces available to you Highlight your Department s workspace and click submit The box will change and you will see a number of assignments available to you Highlight the TNA and then click on submit A box will appear click agree and your work will be submitted You will have now identified which skills you need to improve upon and develop Select with your supervisor those skills you are to improve and develop in the next year and summarise them in the Year 1 Action Development plan at the top of the TNA Version 1 5 06 10 14 Step 4 Complete Action Developme
11. n add new and from the menu that appears click on file Give the asset a title and description and then under choose file click on browse find your file and then click on open Check the box I am entitled to upload etc and then click on save and upload You can also tag uploaded assets to help you filter them in the future 5 How to view your assets To view your asset in your asset store click on view and then assets ensure that the by Me button is highlighted If the for me button is highlighted this will show you the assets others have shared with you The With Me filter shows assets that have been shared with you but for which you might additionally been granted edit or copy privileges Version 1 5 06 10 14 Version 1 5 06 10 14 6 Creating an ePortfolio To summarise your training and development Once you have started logging your training and development as assets you will need to summarise them in an ePortfolio Once you have started your ePortfolio after 3 months you should share this with your supervisory team and submit it to the ePortfolio workspace The following are the minimum requirements which must be summarised in your ePortfolio Safety Training Research skills Conference attendance Lectures Seminars DDP Modules A copy of your Training Needs Analysis TNA Please note Do not insert your personal tutor forms into your ePortfolio Thes
12. nt plan To the right of each Action plan there are three boxes click on the box on the right of the bottom row When you hover your mouse over the icon it says add plan Click on this box and the action plan will appear see example below Save Record As please enter a title for this capability development pla Overall Aim Steps to Success What add a short descriptive title for this ster open repeat The University Of Sheffield Complete the first two boxes save record as and overall aim In the steps to success insert what you have agreed with your supervisor for your developmental needs for this year For each task create a new step by clicking on repeat for example take a statistical module would be typed in one box and then click repeat to insert your next task of say give at least two oral presentations Following this keep scrolling down the asset and complete the strengths weaknesses opportunities and threats what resources you need and the reflection Finally tick the box hide this plan from my store just link it from this capability Save your plan by clicking on the disc icon in the top right hand corner Once you have started recording your training and development in PebblePad see section 3 on how to do this as assets you can add these to your TNA as evidence Step 7 Adding evidence to your TNA Below each question t
13. ted to a workspace it will automatically update in the workspace Therefore there is no need for you to submit this piece of work again Note For your ePortfolio you should only submit the webfolio not each individual asset You can also share a copy of your TNA or Webfolio with your supervisor We suggest making the share ongoing and giving them comment permissions to allow them to comment on your TNA and Webfolio If you make any changes or updates to your TNA or webfolio there is no need to share the asset again as long as the share permissions are ongoing 8 Further Help Online Help e For the online PebblePad help click on the question mark at the top right of your page e www shef ac uk faculty medicine dentistry health graduateschool currentpg pebblepad Or you can get further help by speaking to one of the following Faculty staff e Ms Amy Stone Barber House 0114 22 28746 system process queries e Mr lan Palmer Barber House 0114 22 28766 0114 22 28765 technical queries For technical help please email pebblepad sheffield ac uk Version 1 5 06 10 14
14. uccessful researchers helping them to maximise their potential and get the most out of their career by developing these attributes You will complete your first TNA on arrival which you will discuss at your first meeting with your supervisor to decide and agree on your training and development activities you are to undertake in year 1 You can find an electronic copy of your TNA in your PebblePad account See the details below for how to find update and share your TNA with your supervisor At the end of year 1 you will update your TNA highlighting any developments in your skills and competencies providing evidence of improvement How to access your TNA in PebblePad Step 1 Access TNA Click on Tools and Resources and then Resource Centre from the drop down menu At the top of the page there are three options by me for me and with me click on for me Find the MDH Training Needs Analysis document the icon will have a t for talent Highlight it and click on use Version 1 5 06 10 14 TA MOH Training Needs Analysis Save record as TRAINING NEEDS ANALYSIS FACULTY OF MEDICINE DENTISTRY amp HEALTH rt of the Doctc Devel H sis is f nent Program h has at its heart the requirement that Year 1 Action Plan List the modules or skills traini University amp 4 Of Ge Sheffield Step 2 Complete TNA Scroll down past the action plans to be updated
15. workspace You will need to start making in PebblePad as assets a record of your training and development activities For example you may want to record a log of all the seminars you attend To do this you need to select an asset type There are various pre defined types of asset templates you could choose from Examples are e Reflection Journal Entry Structured Reflection e Experience Activities Experience Meetings e Talent Ability Achievement In the example of recording a seminar you may decide the most appropriate asset to use is the meeting asset To create a meeting asset Step 1 Click add new hover your mouse over experience and another menu appears hover your mouse over meeting and select The template meeting asset will appear as below Cry Meeting Save record as please enter a title for this meeting recc About This Meeting ribe the meeting includir Location aa j When did the meeting take place JATE l Who attended the meeting The University 2 Sheffield Version 1 5 06 10 14 Step 2 In the first box type the name you wish to give the asset e g the title of the meeting then work down the template adding a short description the location when the meeting took place etc use the scroll down arrow on the right hand side to work through the template You need not add details to all the boxes Step 3 Tag the asset
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