User guide to using QMU's ePortfolio
Contents
1. activity an area for recording development type activities e g workshops seminars or other attended events ability consider one of your abilities or talents action plan develop an action plan for your studies You may wish to share this with your Personal Academic Tutor achievement reflect on one of your achievements whilst you are at QMU experience review an experience e g a presentation you have given a placement activity etc meeting record details of a meeting thought create a record of your thoughts in your ePortfolio blog develop an online diary webfolio create an evidence based website activity log similar to a blog but displays assets in chronological order with oldest at the top Please note this tool does not appear as a default rather it has to be selected using tools gt my settings gt preferences Once selected it will also appear in the send to menu to allow assets to be added to it This might be useful if you are recording the amount of time that you have participated in a group activity form forms which you can fill in and save to your asset store profile self evaluation questionnaires that allow you to audit your current knowledge skills and abilities CV create a CV drawing on information entered in the about me section see tools menu 10 3 3 The view menu The view menu 3 4 The tools menu ar 4 th i JC Palin I2. Queen Margaret University EDINBURGH User guide to using QMU s ePortfolio This guide answers the following What is an ePortfolio How do log in to the ePortfolio What does the PebblePad interface look like How do personalise the PebblePad interface Where can find help What are the most important things to remember when working with the ePortfolio Version 1 October 2008 Sue Murray and Susi Peacock Centre for Academic Practice Queen Margaret University Acknowledgements This guide combines the User guide to the QMU ePortfolio version 2 1 3 and the Student guide to using QMU s ePortfolio version 6 Contributors to the original documentation Susie Beasley Alex Chapman Gloria Dunlop and Susi Peacock Centre for Academic Practice Queen Margaret University With thanks to Pebble Learning for allowing us to incorporate screen shots and other materials wy PLEO Contents dajie oD e ne a E A E E E EIA TE A EE ON 4 let WaS a BOMONO renren E 4 l2 Waris an GPOmMONO aaiae ae iaee iea e i a ea ge 4 1 3 What will do with my ePortfolio osc cansecdsoviheacdedwrbewasansebawess 5 1 4 What could use my ePortfolio for in the fUtUre cece eeeeceeeeeeeeseeeenees 5 How do log in to the QMU ePortfolio 0 0 eecccceceeeeeeeeeeeeeeeeeseaeeeceeseaeeees 6 What does the PebblePad interface look like ccceccseeeeeseeeeeeeeeeeeeeeeseeeeeees 9 3 1 An overview Of the interface
3. The PebblePad system allows you to share elements of your ePortfolio with others if you wish and you can decide whether they can comment on or even edit it Your ePortfolio is your own private area and no one can access the contents unless you choose to share it with them Using a portfolio to keep a record of achievements is not new for example artists use a portfolio to keep a collection of their work to demonstrate their range of artistic abilities You should think of your QMU ePortfolio as a beginning to recording your lifelong learning in support of your career development as when you leave QMU you can take the content of your ePortfolio with you saving it either to a memory stick or to a CD ROM or you can continue to access the ePortfolio at QMU 1 3 What will do with my ePortfolio The ePortfolio allows you to develop and collect records as evidence of your learning You can then reflect on this evidence and see what changes you would make based on your observations This is a cyclical process as you can see demonstrated in Kolb s Reflective Cycle below a Experience Planning to Observing and reflecting test concepts on experience NC Forming concepts and generalisation Kolb 1984 The Reflective Cycle The ePortfolio helps you to reflect on your learning and experiences by keeping a blog an online diary and by recording your thoughts on your achievements It also allows you to plan your future learning requi
4. Fie Edit view Favorites Tools Help z l ra gt Q peck amp ix E A P Search Pe Favorites Ge Sm O rel Address zj ttp eportfolio qmuc ac u yerr enas WriteNote 1 6 My Library Get Biblio BgResources Eh Annotate Help a SS Google v G Search s EE Popups okay Options lt eporifolio enenee Login new window containing your eportfolio should open in front of this page if it is stopped by your popup blocker you can use the link below to open eportfolio Launch eportfolio J Local intranet ePortfolio entry screen The second window is the one you use to log in to the system If this does not open automatically for instance if you are using a pop up blocker you may need to disable the blocker and click the Launch ePortfolio link In the previous screen shot the Google Pop Up Blocker has been set to Popups okay Note that the way you set this will depend on the popup blocker software that you are using on your computer For example the Figure below demonstrates how to turn off the Pop up Blocker using the tools menu in Internet Explorer 7 E ePortfolio Microsoft Internet Explorer provided by QMU G y https feportfolio grmu ac uk File Edit View Favorites Tools Help Ww dig Portfolio Delete Browsing History Pop up Blocker Phishing Filter T l Manage a on Turn OFF Pop up piore fee os Popop Blocker Settings f Subscribe to thi
5. ccc ccccceccsecceeeceeeeeeceeeceeeceeeceeeeesaueseeeeesaeeseees 9 B22 Gleale NEW UG ic2s usassencaserguerasevaneesiesasenates usearseansuantesusuaniussseasgueveestersbeentenss 10 SoS el WIC WMO aca a catinntiated tadeated ta teataacstatdascasttamtasntaniasanbaauiaabaeasaeasicesenene 11 23 4 NN TOONS MEN Ues ead kaea ce see eana Ee aaa Reuna love sae inde tata dete tees Sos tetn cede de 11 How do I customise the ePortfolio interface ccccescccseeeeeeeeeeeeeeeeseeeessees 11 4 1 Customising the general appearance of your EPortfOliO ce eeeeeeeeeeeeees 12 4 2 Personalising your PebbleP ad cccccsecccsececeeeeceeecceeeeceeeseeecausessueesaaees 14 Wherecam TING ICID 42 cete ede Glen tests cutee te rehartee anoo cascades ile ieautennieeys 15 Important things to remember when working with the ePortfolio 0 16 GOS SAN osn E E EEE tel esau Saha ad ate 16 1 Introduction At QMU we are using a tool that allows you to create an online portfolio called an ePortfolio The software we are using for this is called PebblePad an evidence based web publishing system The ePortfolio encourages you to reflect on your learning collect evidence of that learning and to create records of this for your portfolio These are called assets within your ePortfolio This guide provides an introduction to the PebblePad ePortfolio system It presents an overview of what an ePortfolio is and gives examples of how you co
6. ac uk quality grdefault htm Eportfolio at OMU ePortfolio powered by Pebble Pad A Home onmag o ey 9 amp Help Movies Cd e 0 e Introduction to PebblePad f PebblePad Overview e Creating a VYebfolio 6 e A Sample Webfolio H e more 6 6 o 6 6 e e e of c Tip Sheets Getting Started e Creating Assets a wa See o eecenece is a PebblePad Browser anh niina na se OE eo On the right hand side of the login screen there are several help features provided by Pebble Learning including a short introductory video tip sheets and a browser check function Further information about ePortfolios at QMU can be found using the link at the bottom of the login lf you would like any Wer information about using ePortfolios visit http Awww qmu ac uk eportfolio where you Tee can find a user guide e page EOE a aa be vetore ay E ble Learning i ueen Margaret University is r colla mee dad n with ch Hini sible for hi tallat adie by u ofPe id PAD As rrari ePortfolio login screen Please note PebblePad requires Flash 9 to load properly If you find you are having difficulty loading ePortfolio or if the bubbles that appear when you log in do not disappear then you may need to download Flash player 9 There is a link on the ePortfolio login page to Adobe Flash player 9 where you can freely obtain the software to download to your mac
7. E REA PE G DIU a d wi G ys gt S my community Tools menu search for a particular asset gateways an alternative way of sharing organised by the tutor deadlines see all assets that have a deadline date approaching received shows all the assets that are shared with you my assets this shows you all the items stored in your PebblePad account form builder used to create and manage pebble forms profile builder used to build and manage pebble profiles my community organise your contacts about me information about you Some of this will include information from our student database my settings change your display preferences see section 3 5 my tags alist of terms that you have used to help find your assets export import exporting and importing from PebblePad Please note that you may not have access to all of these tools If you would like access please contact eportfolio qmu ac uk 4 How do I customise the ePortfolio interface You can customise the ePortfolio interface to your own preferences To do this use the tools pebble from the ePortfolio main screen and select my settings 11 Access my settings from tools menu A pad will open to enable you to select from a wide range of options The appearance tab is initially open to allow you to customise the text and colours within PebblePad my settings pad 4 1 Customising t
8. he general appearance of your ePortfolio It is possible to customise the way in which PebblePad is displayed in your browser and the screen size font size font type and colour are all adjustable to suit your own preferences Screen size Adjusting the screen size allows you to change the size in which PebblePad is displayed in your browser To do this select the arrow button on the right hand side of the pad and choose from large medium or small settings Customising screen size 12 Once you select a change in screen size save this by selecting the green tick at the bottom right of the pad You will then be presented with a confirmation screen advising you that your screen size will be changed when you next login You can choose to logout immediately for this to take effect or to logout later A Your screen size will change the next time you log in lagout now logout later pm Confirmation screen Font size Font size can be adjusted so that you can increase or decrease the font size displayed throughout PebblePad To do this select the arrow button on the right hand side of the pad and choose from large medium or small settings appearance preferences Customising font size Font type lt is possible to change the font face used throughout PebblePad To do this select the arrow button on the right hand side of the pad and choose from those available Currently fonts include Verdana Arial Helvetica and Trebuc
9. het which are sans serif Times Roman a serif font Courier a monospace font and Comic Sans a casual font Customising font type 13 Font colour You can change the font colour by clicking on the swatch to the right of the text It is also possible to customise the colour of cee labels pad labels and main menu labels in the same way ment labels Customising font colour Once you are happy with the changes you have made click the green tick at the bottom of the right pad For more detail on how to customise the general appearance settings please see the relevant section of the PebblePad online user guide which is available at http www pebblepad co uk help 2 1 0 4 2 Personalising your PebblePad It is also possible to customise your ePortfolio by choosing a theme Themes available include pebble beach default setting cityscape peb s place sunflowers your desktop basic buttons Choose a theme Choosing a theme You can add your own photos choose background colours and custom text making your version of PebblePad totally unique An example of the your desktop theme with a personal photo inserted is demonstrated below LR background extour label colour LAJL inbel high ght colour pad label colour A A main manu labala Desktop theme 14 An example of another theme Peb s place is shown in the figure below Peb s place theme Further details of how to c
10. hine As a member of QMU please do not abuse our systems Write in an appropriate manner avoid plagiarism and do not use inflammatory or libelous writings Please remember that as a QMU user you have agreed to adhere to the IT acceptable use policy which can be found at http www qmu ac uk it facilities htm If you require any assistance with using ePortfolio our dedicated email helpline is EPortfolio qmu ac uk 3 What does the PebblePad interface look like 3 1 An overview of the interface Once you have logged in you will see the main screen illustrated below On the right you will see the Welcome Pad The interface of this product consists of e pads which are the main text areas e the Pebble menu Welcome Pad web links create new upload file ePortfolio main screen On the screen beside the pad are five launch pebbles which allow you to e create new items see section 3 2 e view pre defined web links e view your assets see section 3 3 e access a range of tools and change the settings in the ePortfolio see section 3 4 e upload files 3 2 Create new item A brief description of the tools in the create new menu is given here For more detailed information please see the online guide available within PebblePad http www pebblepad co uk help 2 1 0 There is also a guide to tools available which you can find on the ePortfolio web pages http www qmu ac uk eportfolio howto htm Create new menu
11. ll also update your ePortfolio login details 6 Important things to remember when working with the ePortfolio e Try not to forget your password If you do need to reset your password email LRChelp qmu ac uk and include your matriculation number e Never give anyone your password e Log out of ePortfolio when you have finished your session This means that if you are working in a shared computer lab or Internet Caf no one will be able to login to your ePortfolio area 7 Glossary Assets Assets are all of the items of evidence saved into your ePortfolio Blog Blog is short for weblog which means an online diary or journal ePortfolio An online portfolio which is a structured collection of evidence used to demonstrate learning skills and achievements Webfolio A webfolio is a website that you can generate from the assets in your ePortfolio You can generate more than one webfolio from your ePortfolio and can tailor them to different situations 16
12. rements with the action plan 1 4 What could use my ePortfolio for in the future e To record your studies at QMU o to get an overview of what you are learning Kolb D A 1984 Experiential Learning Experience as the Source of Learning and Development Prentice Hall Inc New Jersey o to make connections between different elements of your course for example theory and practice o to record placement experiences To help you to learn o to collect appropriate evidence of learning o to encourage you to reflect on your learning To prepare for employment o preparing a CV o ajob application o preparing for a job interview For further information about using an ePortfolio see http www qmu ac uk eportfolio 2 How do log in to the QMU ePortfolio The QMU ePortfolio is an online service and is password protected on a secure server You can access the ePortfolio from the QMU Website using the Quick Links menu http www qmu ac uk ew enter site search GO g Queen Margaret University Request Prospectus How to Apply Matriculation mea delivering professional O J students lear and resear Library Services 2 Open Days which enhances a siren erro gt ye j environment so you pec i lives don t get lost in the crowd Our professionally ed clearing relevant courses are A designed to meet the J r changing needs of students employers and society and we will soon vacancies move to a s
13. s Feed Feed Discovery Block Pop ups From This Site ai CLD ay Sun Java Console Disabling the Pop Up Blocker Internet Options The figure below illustrates the login screen You will log in using the same Username and Password that you use to access the QMU network Please type in your details and then click the Login button Note that when you update your QMU IT network details this will also update your ePortfolio login details For example if you change your IT password this will automatically be your ePortfolio password If you require assistance with login or have forgotten your password please contact LRCHelp qmu ac uk g Queen Margaret University Login Username Password Technical and Legal Information PEBBLEPAD REQUIRES FLASH PLAYER 9 lf you do not have Flash 9 then download using this link Flash Player 9 Email eportfolio qrnu ac uk if you are experiencing problems logging into or using QMU s ePortfolio stating your name and matriculation number If you are having problems with your password please email LRCHelp qmu ac uk stating your name and matriculation number By logging into QMU s ePortfolio you are confirming your acceptance of the terms and conditions stated in the QMU IT regulations available at http www gmu ac uk quality ph in the Acceptable Use Policy You are also agreeing to abide by QMU s assessment regulations stated in QMU s governance and regulations http www qmu
14. tudent focused new campus research expertise _ facts amp figures gt course finder EDUCATION NEW CAMPUS INAUGURATION gt QUEEN ERGATA Queen Margaret is OF QUEEN MARGARET creating Scotland s MARGARET UNIVERSITY OPEN first new university UNIVERSITY 4 DAYS 24 and 25 campus forthe 21st ceremonial event October 2007 century was held on 5 July Main Campus Clerwood Terrace Corstorphine Edinburgh EH12 8TS Tel 44 0 131 317 3000 Queen Margaret University 2005 terms of use accessibility freedom of information QMU homepage or you can access the ePortfolio link directly Open a web browser and go to https eportfolio qmu ac uk Note As ePortfolio is on a secure server your firewall or anti virus software may give you a security alert via a pop up screen If the pop up offers any method of making acceptance permanent e g an Always button or a tick box please use this otherwise click OK to continue Security Alert i You are about to view pages ower a secure connection a Any information pou eschange with this site cannot be viewed by anyone else on the Web T Inthe future do not show this warning i More Info Security alert message Whether you access ePortfolio via the quick links or enter the address directly two windows will open The first one see Figure below should only appear momentarily before the second log in window opens E Portfolio Microsoft Internet Explorer
15. uld use an ePortfolio during your time at QMU as well as in the future The guide also explains basic aspects of using the ePortfolio system such as how to log in to the main features of the PebblePad interface and how to personalise this and where to go for help Please remember to use our ePortfolio you will need Flash 9 installed on your computer at home this can be downloaded free of charge for help with this please contact Irchelp qmu ac uk 1 1 What is a portfolio A portfolio is a collection of evidence that demonstrates your learning achievements and abilities This evidence could come from various sources for example e education at QMU e voluntary work e sporting activity e work experience Developing a portfolio will help you to think about e what you have learned e why you have learned e how you have learned e what experiences you have gained from your learning e how you can improve your future learning 1 2 What Is an ePortfolio The QMU ePortfolio is an online space that provides you with a number of tools to record store and structure a collection of evidence that will demonstrate your learning achievements and abilities This may be a reflective account of a practice placement or could be a concept map or a presentation that you have produced It may simply be a reflective account of your learning experience when working in a group or an account of your thoughts while developing an aspect of your learning
16. ustomise themes in my settings are available at the relevant section of the PebblePad online user guide http www pebblepad co uk help 2 1 0 5 Where can find help The QMU ePortfolio includes a help system which you can access by clicking on the help icon at the bottom of any of the Pads 2 8 Search 60 Home gt Iniroduection Introduction Welcome to PebblePad the personal learning system PebblePad incorporates a range of tools to help you plan record reflect on and evidence your leaming This may include any development activity be it formal educational work based self directed personal or professional The system also supports you in demonstrating your personal and professional capabilities and competencies to others on a formal and informal basis There are a number of help movies which take you through the key features of the PebblePad system A good staring point is to view the following three movies Iniroduction to PebblePad Creating and Editing assets and Overview pad LECE Te A 2m 7 ool PebblePad online help You can also find further information about QMU s ePortfolio at http www qmu ac uk eportfolio 15 If you have any problems logging into your ePortfolio or would like any other assistance please email us at eportfolio qmu ac uk If you are a student please include your matriculation number in the message Note that when you update your QMU network password this wi
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