bksbLIVE® User Guide
Contents
1. Add this group to My Groups Make this group private it will not appear in searches and cannot be added to a tutor s My Groups unless done so by an Administrator If you select the tick the check box Make this group private a warning box will pop up to alert you that unless you also add the group to your My Groups you will not be able to access the private group Selecting the OK button will automatically enable the check box Add this group to My Groups 16 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Starting the PLTS Assessment On their student home page in the My Subjects area the course s designated to the student by the tutor or administrator can be found My Subjects English Plus 2013 Maths Plus 2013 PLTS What should I do next What should I do next What should I do next Take the Interactive Resource Proofreadi Take the Interactive Resource Greater Less Than Take the Initial Assessment Retake the Initial Assessment view Course Retake the Initial Assessment view course view course As the course in this example is defined as PLTS the learner is directed to take the first element by selecting the hyperlink Take the Initial Assessment PLIS What should I do next Take the Initial Assessment After a brief moment the assessment will appear on screen Personal Learning and T2. E Once the learner has been identified select the green symbol to the right of the learner s details and they will be removed from the bottom left pane to the upper pane ready to be added to the group If you make a mistake simply click on the red x symbol to remove the learner from the upper pane and return them back to the lower right pane Repeat this procedure for all learners you wish to add to the group and then select the Done button in the bottom right of the screen and a dialogue box will appear confirming the group creation The group has now been created Make this Group private Under normal circumstances when creating groups you should leave them open to all tutors in case they need access to the learner data or for running reports However there may be occasions where you might need to keep certain learner results private for example you may work with ex offenders and wish to maintain higher than normal levels of security you may be assessing your own tutors as part of a plan to up skill them and hence wish to ensure that tutors cannot see other tutors results or you may be assessing your workforce and wish to keep managerial staff results private In these instances by selecting the checkbox titled Make this Group Private the system restricts access to the group to e You e ALL administrators and e Any tutors who are given permissions by the administrator to also view the private group
3. Home Search here Learners E G Gajrup Sharma GajrupSharma Options wi Gary Jones GaryJones 9 Options 2 Gary Saunders garysaunders Options p If you have any learners in a group saved in your My Groups these learners will be automatically shown Alternatively you can use the unified search box to search for learners groups and any available workbooks or resources Once you have identified a learner selecting their name will reveal a number of options Learners Gajrup Sharma GajrupSharma Options Gary Jones GaryJones Options i Gary Saunders garysaunders view Edit Details George Andreou georgeandreou courses George Peterson GeorgePeterson change Password John Smith JS010256NG Groups View Activities H Reports 4 Close Options e View Edit Details from here a tutor can edit several pieces of information These include the Username First Name Last Name E mail address Password and Date of Birth e Courses from here a tutor can review the modules courses assigned to a learner and can add or remove them as necessary e Change password from here a tutor can change reset a learner s password e Groups from here a tutor can review the group s the learner belongs to and either remove them from a group or add them to additional groups e View Activities from here a tutor can review all of the learner s activities reprint a result of an assessment o
4. Highlight colour not size and buttons Terk loa e Exit Activity Exits the assessment e Close This Menu Closes the Menu B Progress Bar The progress bar is C used to display the student s progress through the assessment and will update after each question has been answered Above the progress bar is the description of the current active assessment Note when taking certain assessments or resources e g Initial Assessments the assessment may be divided into segments and the user may notice the progress bar resetting to zero This is normal and indicates that a segment has been completed Back Next Buttons Select the NEXT button to move to the next question Select the BACK button to review answers to previous questions and amend if necessary 18 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 General information How long should the PLTS Assessment take to complete There is no specific time limit set for its completion however it is expected that a student should be able to complete the assessment within 10 to 15 minutes TIMEOUTS The bksbLIVE server incorporates timeout limits and if no activity occurs after a set period of time the bksbLIVE server automatically logs the student out of the assessment Students should therefore be encouraged to leave a question unanswered and move on to the next question if they are unable to
5. 413333 How to review a learner s progress After the learner has entered and saved their comments a tutor can log in and enter Assessor comments Step 1 A tutor should first login then hover the mouse over their name and select Tutor from the options available Step 2 If the learner s name is not already displayed on screen use the search bar to search for the learner Step 3 having located the learner select their name and from the pop up menu select Courses Search here SEARCH Learners Gajrup Sharma GajrupSharma Options a Gary Jones GaryJones Options ji Gary Saunders garysaunders View Edit Details George Andreou georgeandreou courses George Peterson GeorgePeterson change Password Step 4 Select the View Course button ao rf search Ourses English Plus 2013 View Progress Maths Plus 2013 View Progress PLTS eum View Progress The following screen shows a cropped version of the student s course progress Gary Jones Garylones Course Progress PLTS page Displayed at the top of Assessment Results the screen are the learner s saae Ereni p TE Ock on the results button to find and Information You can dick an activity to view the printable resut page achievements with regards Eh or onen Gi to the PLTS Assessment Below this is displayed the learner type graph together aan No Sn ae gt ans with links to the 5 activ
6. 50 characters in length Do not use apostrophes the ampersand amp symbol or accents in group names e g lan s Group or C amp G Hairdressing as this will cause problems when you try to run reports In order to create a group you only need to complete this field and then you may skip the other parts of the form if not required and click the next button in the lower right corner B Description If necessary type a description of your group here C Additional Details In this section you may see additional fields Although it is not compulsory for these fields to be completed these will have been created 14 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 D in order to capture additional user information which may make administration of your account easier These extra fields are Tags created by the administrator If a tag field exists your administrator will be able to advise you regarding information to enter into this field Add this Group to My Groups My Groups are similar in concept to the favourites in your Internet web browser If you have responsibility for a number of groups it is very easy to add any group to your personal My Groups then when running reports it is very easy for you to locate and run reports on those groups of most interest to you continue with the process of creating a group and adding learners to
7. Gary Jones back to previous page Activity Activity 4 Producing a CV 4 Read Giving and Receiving Feedback in the Guides section before showing your CV to a colleague for feedback If you are asked by a colleague to give feedback on them look for the skills or abilities that your colleague may have missed 5 Redraft your CV as necessary and save the document 6 Print out your final copy and give it to your assessor 7 Complete your Reflective Diary Deadline Your assessor will give you a time limit for completion of this activity It is important that you manage your time effectively and meet the deadline A CV Curriculum Vitae is often used as part of an application for employment It is the first thing a potential employer sees A well presented CV will make an excellent first impression and Is also your passport to success If you are in employment it is a good idea to keep an up to date CV to maximise your potential 1 Read How to prepare a CV in the Guides section 2 On paper plan your own CV thinking about the Information you want to include and the order you need to put It In Think about the previous ivities your stengths and achievements skills for employment what an employer looks tor Use this Information in your CV 3 Write your first draft using the template below CV Template Contact Details Personal Profile Under the Activity tab the learner is given instructions and directed
8. REFERRED TO IN THIS WORK AS A CITATION AND OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE FURTHER READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ For general enquiries sales or technical support please telephone 01623 413333 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Contents INEFOQUC ON ae sense 2 Creating a desktop shortcut add bksbLIVE to your favourites 4 Understanding user permissions S arser a 5 Logging IN to HKSbDLIVE u a a 5 Overview of the student home page cccccsssecccssecceesececeeeceeeenees 7 How to add a learner to DKSDLIVE ccccescccesseeceeseeeeeeeceseeseeeeees 8 How to add a group to DKSDLIVE ceecccesseccceseceeeeeeceeeeeeeeseeees 14 Starting the PLTS ASSESSMENL csssccssssccssscceeseseressecenssecseness 17 Overview of the assessment interface cceecccesseeeeeseceeeeeeeeeees 18 Menu BUTTON Gear ee 18 Animation DUHon stitch ater eee Reames 18 SEV SSO CEE O Mi ee 18 EXIE activity DUTTON ct 18 Close this menu DUTTON szene 18 Pg AOS ESS Dal Pe eA OEE T a ee ee 18 Back Next button ccccccseccccsscccccsscccccceccesececesecececseeneness 18 Generallnfo
9. above To add a user to your bksbLIVE account comprises a 3 step process requiring Step 1 user details Step 2 subject course assignment and Step 3 group assignment Create Student Username First name Last name Email Password if left blank default is password E User must change password at next logon Email login details to the learner new F dd mm YYYY D O B Optional G User type V Student C Tutor C Admin H You don t have any additional detail fields Admins can create these in the admin section Ensure each learner is given a unique log in username bksbLIVE relies upon all users of the system be they an admin tutor or a learner being assigned a unique username which is not duplicated 8 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 A B C D E Username This is the single most important piece of information when creating an account and it is vital that each student tutor or administrator is given a UNIQUE identifier to ensure data integrity Also dependent upon your company data protection policies to maintain compliance with the Data Protection Act where a company must take all reasonable steps to ensure privacy of data it may be necessary to assign a random code or other reference rather than simply entering the student s name and date of birth First Name Enter the First Name with no apostrophes accent
10. and work through the activities On this screen the assessment results and the T view course links to the 5 main activities which the learner needs to undertake are displayed Personal Learning and Thinking Skills Progress Done Marked Self manager Activity 1 Your Strengths and Achievements Activity 2 Employabiity Skis Self manager Activity 3 Improving Your Role Team worker Activity 4 Producng a C Creative thinker Effectve partepator Reflective learner Activity 1 Your Strengths and Achievements This activity has two components a section for the student to enter information regarding their two best strengths and two main achievements and a diary section The learner is offered guidance on how to complete the activity Angch Kirkiond Activity 1 Your Strengths and Achievements Your Strengths and Achievements Write down your two best strengths Now think about your main achievements including the things which you may have found difficult but still managed to succeed at perhaps because of your strengths Think of your two main achievements You may Include things from your working life study life or your social life Write down your two main achievements The learner should complete both sections within the activity and select the Save button 21 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 41333
11. answer it in a reasonable time frame ERROR MESSAGES bksbLIVE has been developed with rigorous error resilience built in as standard to discourage errors from disrupting active assessments In the unlikely event that an error message appears during the assessments students should be instructed to exit their web browser re open it and log back in to their bksbLIVE account to continue their assessment Incomplete PLTS Assessments Answers to each question are automatically registered as the student progresses through the assessment If the user s computer crashes loses power the student accidentally closes their web browser or the student opts to exit the initial assessment via the relevant option from the Menu bar they can simply restart the computer and repeat the log in procedure Once logged back in to their student home page they can select the assessment they wish to continue and a dialog box will appear asking them to either a continue from where they left off or b restart from the beginning Continue assessment Your assessment has already started Our records show that you have already started this assessment before please click an option below Continue Continue your assessment from the last question answered e Restart Delete all previous questions for this assessment and start from the beginning Continue Restart Directing the student to answer all questions It is recommended that learners are directed
12. be a combination of these such as Admin Student or Tutor Student or the user can be all three By default all users of bksbLIVE have student access Note that throughout this manual the terms user learner or student are interchangeable as any user of the bksbLIVE system is automatically granted student learner access Logging in to bksbLIVE for the first time Step 1 To log in to bksbLIVE First open a web browser and in the address bar type the web address supplied to you www bksblive co uk bksbLivel Pentagon TramingsernicesLtd default aspx Ensure that you use the correct web address assigned to you Using a search engine to access a bksbLIVE log in page will be fruitless as your user account details will only apply to your specific account Step 2 Log in to your account bksb Training On the log in page you will see two fields in the left field type your username reference or Bea student ID supplied to you Note that this field is NOT case sensitive therefore you can use upper WE or lower case characters In the password field ae Sue ne type the password supplied to you Please note that the password IS case sensitive Step 3 Confirm your account A dialog box will appear asking you to confirm this is your account Ifthe details are correct select the CONFIRM button If the account is not yours then select the link This is not my account and check your log in details are correct
13. of skills that together with the functional skills of English mathematics and ICT are considered key to success in learners current learning progression in life and future employment The 6 learner types You like to plan and carry out investigations 15 Independent enquirers efore arriving at a decision You think creatively and find imaginative Creative thinkers solutions to problems 2 You know your strengths and limitations set Reflective learners goals and regularly review progress 3 You work confidently with others taking Team workers responsibility and solving issues 4 You are organised responding to new challenges with enthusiasm 5 Self managers You get involved in issues affecting you and gt Effective participators those around you The 5 evidence generating activities Your Strengths and Achievements including reflective diary Employability Skills ym including reflective diary a guide for taking part in discussions and SMART targets Producing a CV ME including reflective diary guides for CV preparation giving and receiving feedback SMART targets and sample CV Improving Your Role including reflective diary and SMART targets guide Presentation Skills sw including reflective diary guides for presentation feedback planning your preparation presentation skills and SMART targets 2 bksbLIVE PLTS User Guide Copyright 2013 Vision West No
14. the group v Before discussing the tick box titled Make this Group private I will After adding a group name and possibly adding a description and selecting the My Groups tick box click on the next button in the lower right of the screen In the next screen you are now asked to select a learner s to add to this newly created group If you have NO students currently in the system or wish to add students later simply skip the remainder of this section by selecting the Done button in the lower right of the screen Alternatively if you wish to now add students continue reading below Adding Learners to a Group The group is now ready to accept learners If you wish to add a learner s simply search for the learner using their Username First or Last Name As you type you will notice the lower right pane changes to reflect the learners found in the search To quickly show all learners click in a field such as User ID and press enter on your keyboard Add Group Create Group Group Members Users selected for this group PatryckMurzyn Patryck Murzyn PaulEdwards Paul Edwards PenelopeScott Penelope Scott Find users User ID User Name Last Name PeterEnglish English PhilipFitzpatrick Fitzpatrick Last Name PrishaRaman Raman First Name Include archived learners in search 15 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333
15. to answer all questions as the assessment is not a test and there are no right or wrong answers The responses provided by the learner are used to determine their favoured learner type Completing the PLTS Assessment When the student has reached the end of the initial assessment the screen right will be displayed Students can view their QS results by clicking on the Results v button at the bottom right of the screen abksb Click on the button below to view your results 4 Mbksb Menu m x Back Results 49 19 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Printing the PLTS Assessment results page home paini In the far top left of the results screen is a Print button Selecting this button will activate the print dialog function allowing the student to print their results page If the student opts to leave this page without printing their results they can reprint any assessment result by selecting it in the Activities panel on the student home page Returning back to the student home page Returning back to the student home page can be achieved by clicking on the Home button at the top left of the results page The assessment results will now be displayed in the Activities panel Reviewing their individual activities A student can review their activities within bksbLIVE via the Activities panel displayed on their student home page
16. 13333 Step 3 of the Add Learner process Select Groups Once you have selected the next button in the lower right corner of the screen a new screen Step 3 Select Groups will be displayed Es Eo Create Student Motor Vehicle 2011 Hairdressing 2011 Plumbing 2011 My groups has no filter options Hairdressing 2012 Plumbing 2012 Motor Vehicle 2012 Regional Advisers Office Manager 12 05 If at this point you have not created any groups you may skip the next step and select the done button in the bottom right of the screen By default the My Groups tab will be highlighted and any groups that were added to your My Groups when the group was created will automatically appear on the right of the screen If you do not have any groups assigned to your My Groups then no groups will appear Therefore select the Simple Group Search tab to reveal a search field called Group Name Type the name of the group into the search field You will note that as you type options that match your search criteria will appear In the example below have only typed the letter m but the system has already identified all groups beginning with that letter Typing more characters will narrow the search criteria further if necessary Create Student My Groups nv eae eee Advanced Group Search Group Name Group Name m Motor Vehicle 2011 Motor Vehicle 2012 Note that
17. 3 The learner should then select the Diary tab and enter their answers to the questions related to strengths and achievements in the relevant boxes Angela Kirkland v e back to previous page Activity 1 Your Strengths and Achievements Describe how your highlighted strengths contributed to your achievements How might your past achievements help you to perform better n the future Assessor Comments Once completed a tutor can enter assessor comments to the diary and mark this activity as complete See How to review a learner s progress for further information on how to mark off a learner s work as completed Activity 2 Employability Skills This activity has two components the first involves discussion in small groups to determine the essential skills that employers look for in an employee A section is provided for the learner to enter a maximum of 8 skills or characteristics and guidance is provided on how to complete this activity A Ian Lilliman Y back to previous Activity 2 Employability Skills Skills for Employment In small teams discuss what you think are the essential skills that employers look for in a new employee Don t just consider qualifications and experience look at personal qualities too Agree on a list of at least 8 skills or characterisitics If you have a difference of opinion take a vote and accept the majority decision You should consider various points when ta
18. First time logging in Please confirm that the details below are correct Username HeatherWallace First name Heather Last name Wallace Confirm This is not my account 5 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Step 4 Change your password If the tick box User must change You need to change your password password on first login was ticked Complete the form below to reset your password when the account was originally Old password geeseeee A Pr J ME rd created then after confirming your New password esesees Retype password gessss account another dialog box may Change Password appear asking you to change your password The old password was the one just used to log in using Step 2 After completing all fields click the Change Password button Step 5 Register your e mail address bksbLIVE incorporates a password and username recovery system should you forget your log in details It is highly recommended you enter an e mail address as this will enable you to recover your log in details without having to contact bksb support or administrator if another administrator has been created for your account If when your account was created an e mail address was NOT entered into the password field you will be given the option to add an e mail address at this stage To register an e mail address type an e mail address into the emai
19. Selecting any assessment result within the panel will reveal the corresponding results page Once displayed this can be reprinted if necessary by selecting the Print button in the upper left of the screen PLTS Assessment Results Page overview At the end of the PLTS Assessment a printable report page is displayed containinig information such as a Name The name of the person who took the assessment b Assessment taken The name of the diagnostic assessment taken c Date of Assessment The date on which the diagnostic assessment was taken d Time taken to complete The time taken to complete the diagnostic assessment e Favoured learner type The system generates a bar graph identifying the learner s results together with a favoured learner type Your favoured learner type is Self manager You like to plan and carry out investigations before arriving at a decision Self manager Team worker Creative thinker Effective participator Reflective learner Independent enquirer It is important to develop your abilities in all 6 sets of skills 20 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Accessing the PLTS Activities Having completed the PLTS Assessment from their student home page a student can select the view course button to reveal the course PLTS progress screen What should I do next Click on the view course button
20. Subjects section oe Ian Lilliman Information This avatar can be personalised id sections containing your details and achievements As you work through your bksb subjects by the learner icts This section helps you to find what you need to do next You can also get more detail UJ About Me My Activities Initial Assessments Username TanLilliman First Name Ian ar Completed the PLTS Initial Assessment 13 09 2013 yer A learner can edit their profile here All activities undertaken by a 22 07 2013 Kg learner are displayed here natsas nnam Ll view profile edit avatar ei A learner can edit My Subjects their avatar here Maths 3 PLTS wh Plus 2013 Maths Plus 2013 PLTS done What should I do next The courses assigned to the 5 p Cick on The view ae se nets and Work through student can be found under the My Subjects section b Initial Assessment view course view course To learn more about the features of the student home page refer to the guide called bksbLIVE Taking Assessments which can be found on the Tutor home page Guides available on the tutor home page include e bksbLIVE Overview e bksbLIVE Admin e bksbLIVE Tutor e bksbLIVE Taking Assessments Additional product guides will be added as they become available 7 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 How to add a learne
21. at your job role so fai What do you consider to be your key achievements How do you feel you have performed in your role They should then pair up with a colleague and discuss their roles sharing ideas and thoughts Following their discussions the learners should make any necessary changes to their respective roles 23 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 After completing Activity 3 the learner should select the Diary tab and use the three question prompts to reflect on the improving their role Note that the third question refers to the use of SMART targets and a guide for this is included under the Guides tab as per the screenshot below back to previous page Activity 3 Improving Your Role Smart Targets SMART targets SMART targets are short term targets They are used to work towards achieving long term goals SMART targets are Once completed a tutor can enter assessor comments to the diary and mark this activity as complete See How to review a learner s progress for further information on how to mark off a learner s work as completed Activity 4 Producing a CV This activity comprises of three elements creation of a CV using an on screen template discussion of the completed CV with a colleague and the giving receiving feedback and finally the completion of a diary to reflect on the feedback process A
22. bksbLIVE PLTS amp Employability Skills Assessment User Guide rev 1 iPad Endorsed by City s Guilds PLTS amp Employability Skills Assessment User Guide for bksbLIVE Published by bksb Limited i2 Centre Hamilton Court Hamilton Way Mansfield NG18 5FB www bksb co uk Copyright 2013 Vision West Notts College Mansfield Nottinghamshire Trademarks bksb and bksbLIVE are registered trademarks of bksb Limited and may not be used without written permission All other trademarks are the property of their respective owners bksb Limited is not associated with any product or vendor mentioned in this book LIMIT OF LIABILITY DISCLAIMER OF WARRANTY THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION THIS WORK IS SUPPLIED WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL ACCOUNTING OR OTHER PROFESSIONAL SERVICES IF PROFESSIONAL ASSISTANCE IS REQUIRED THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM THE FACT THAT AN ORGANIZATION OR WEBSITE IS
23. er through the process in easy steps Information links are built in to fully support the learner such as e Giving and Receiving Feedback e How to Prepare a CV At the end of each activity the learner is directed to complete an interactive Reflective Diary in which they record their experiences Appropriate prompts in the diary help them in this process IMPORTANT Reviewing the answers given by a learner Please note that all bksb assessments incorporate the facility for a tutor to review the answers provided by a learner However as the PLTS Assessment has no right or wrong answers it is not useful to review the learner responses 3 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Creating a desktop shortcut add bksbLIVE to your favourites To make it easy for you to access the bksbLIVE assessment platform it is advised you create a desktop shortcut or browser favourite bookmark To create a desktop shortcut using Internet Explorer type the web address provided into the address bar of your web browser and press return on the keyboard to load the bksbLIVE log in page Next click on the icon to the left of the http in the address bar with your mouse and drag it onto your desktop Finally right click on the newly created desktop icon select Rename from the drop down menu and rename the shortcut to something like bksbLIVE Open SkyDrive Pr
24. group appear elsewhere in a different group 13 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 How to add a group to bksbLIVE Groups become an important feature when you need to manage learners and run group reports Although you are unable to run a group report for the PLTS Assessment because the nature of the software makes it impractical to do so if the learner has been assigned other software as well it is strongly recommended you put your learners into groups at the earliest opportunity IMPORTANT Note that in this section you are learning to add groups on an individual basis However it is possible for administrators to add students or other administrators tutors and groups en masse using the Mass Upload tab which is available only to those with administrator permissions Create Group Fill in the details about the new group then click on the next button to select the students that belona to this group Group Details Group ID Hairdressing Group 1 A Description Hairdressing Group i B Additional Details Options D s Add this group to My Groups C Make this group private it will not appear in searches and cannot E be added to a tutor s My Groups unless done so by an Administrator A Group ID Type your group name here using only alpha numeric characters A Z a z 0 9 and ensure that group names do not exceed
25. hinking Skills PLTS e GA 3a Personal Learning and Thinking Skills PLTS We are all individuals with different strengths and our own ways of doing things i N N i 4 i a a Be honest and give the answer that s right for you T Sn Next PLTS sbksb Menu Once loaded the learner has access to a number of options such as the facility to change the background and font colours Note that unlike our other assessments there is no audio facility 17 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Overview of the assessment interface At the bottom of the assessment screen is the user interface Please note Unlike other assessments there is NO audio facility for this assessment A B C PLTS sbksb Menu Next A The Menu butt ides a sub set of options to assist A e u button provides i MENU the student in configuring the assessments to suit their particular needs Molume e Animation Adjust speed of animation or turn on off I Animation e Styles Provides a Easy Read On off Styles range of options to suit Predefined styles Exit individual needs and Zu Setar Activity Background colour 2 preferences to adjust Interface colour Paz Clase This the colour of the Button colour Menu Button text colour background fonts but
26. ities Sth a the learner should yee Ze ee not attempted mark as complete undertake You will note that once a learner starts to complete a section the section changes from not attempted to a tick symbol and a view hyperlink a ate ideas and explore possibiines N N N N a Ask Questions and extend your thinking Selecting the view link will take you to the relevant activity from where you can add your own assessor comments 27 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 1 Your Strengths and Achievements J view mark as complete Where a section has been fully completed by a learner and tutor the tutor can select the hyperlink mark as complete to signify the topic as finished 1 Your Strengths and Achievements J view gt remove mark complete 2 Employability Skills not attempted mark as complete Once marked as complete a tick in a red circle is placed in the activities panel to identify the activity as finished Should a tutor wish to reverse their decision they can select the hyperlink remove mark complete From the learner s perspective a tick and circle are also placed against the activity to indicate it is completed Activities Done Marked Activity 1 Your Strengths and Achievements d z gt In addition as the learner progresses through the activities they will be demonstrating abilities that c
27. king part in a group discussion You can find guidance on Taking Part in Discussions in the Guides section Write the list you have agreed below 1 2 3 4 5 6 7 8 Deadline Your assessor will give you a time limit for completion of this activity It is important that you manage your time effectively and meet the deadline Employability can be defined as the attitude skills and knowledge that an employed person should have in order to be effective in the workplace 22 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 The second component is a diary section for the learner to document their individual contributions and how they showed fairness and consideration during the discussions back to previews page ketiy Diary Activity 2 Employability Skills TW4 Deserbe how you showed farness and consideration to other members during your group discussion Assessor Comments ns you made to the team descussons mcuong responsbioes for Gecsion mak ng or presenting to the Cass To assist the learner advice on taking part in discussions and a guide to setting SMART targets can be found under the Guides tab Activity 2 Employahdity Skis Documents Tak na Pat ri Demmo mar Target Taking Part in Discussions Curing desns you shel be able ba Won WR Chere in such a way that you gat invoked and HE a6 a VERS group member make an afert to suggest ea
28. l field and click the Save email address button Register your email address bksb has now introduced a Forgot details button to the login page For this function to work you need to register an email address with your account Email Save email address If you don t wish to supply your email address click here You can enter or amend your email address at any time by clicking the view profile button on the learner home page If you do not wish to provide an e mail address select the hyperlink click here to Skip this section If you choose not to enter an e mail address a final dialog box will appear warning you that you have chosen not to enter an e mail address To continue select the OK button or select the Cancel button if you would prefer to go back and enter an e mail address You have not entered an email address click OK to carry on or cancel to amend cont A user can enter or amend their e mail address at any time by clicking the View Profile button on their student home page 6 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Overview of the student home page Once a user has logged in to bksbLIVE they will always be taken to their student home page From here a learner can edit their profile personalise their avatar review and reprint past activities and they also access their course s from the My
29. marks or other unusual characters e g Am lie should be written Amelie without the accent Note that hyphenated first names such as Ella Rose ARE permissible Apostrophes accents and other non alphanumeric characters in names can cause issues when running reports Last Name Enter the Last Name with no apostrophes accent marks or other unusual characters O Sullivan should be written as OSullivan without the apostrophe Note that hyphenated surnames such as Carter Brown ARE permissible Apostrophes accents and other non alphanumeric characters in names can cause issues when running reports Email Adding an e mail address here serves two purposes e Typing an e mail address here makes it possible for the student to recover their log in details should they forget them e f during the account activation you have entered an e mail address and also ticked the box titled Email login details to the learner an e mail containing their log in details and web address to access the bksbLIVE account will be dispatched to the student upon completion of account activation A student can add an e mail address later if necessary via their student home page after logging in Password By default if this field is left blank AND the checkbox titled user must change password at next login is ticked then the user is given the generic password of password all lower case and will be prompted to change it on first log in Ho
30. nd are about to add several students un tick the tutor box to ensure you do not inadvertently give tutor access to those students If you do give someone the wrong access rights it can be easily corrected via the Permissions tab when logged in as an administrator Additional Details In this section you may see additional fields Although it is not compulsory for these fields to be completed these will have been created in order to capture additional user information which may make administration of your account easier These extra fields are Tags created by the administrator under the Settings tab Next button Click the next button to continue with the user account creation 10 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Step 2 of the Add Learner process Select Subjects Having entered the learner s details and selected the Next button step 2 of the process Select Subjects is displayed You are now presented with a screen spilt into two halves the right hand panel Selected Subjects shows the DEFAULT courses assigned to all students whereas in the left hand panel Subject List are displayed all of the software you license including all variations of the software fa Ian Lilliman Y Add Learner Create Student ESOL Listening Initial Assessment ESOL Reading ESOL Reading Diagnostic Assessment ESOL Reading Initial A
31. o Pin to Taskbar Pin to Start Menu Restore previous versions Send to Cut Copy Create shortcut Delete Rename Properties To add the log in page to your web browser favourites If using Internet Explorer as your preferred web browser press Ctrl D on your keyboard to launch the Add a Favourite dialog box Then simply amend the Name field to suit your needs such as bksbLIVE and click the Add button Add a Favorite Add this webpage as a favorite To access your favorites visit the Favorites Center Create in Sur Favorites New folder Ladd Con The web address will now be saved to your p Udka favourites and is accessible via the relevant Tf option in your browser Favorites Feeds History Favorites Bar Us e Note that the Apple Safari and Mozilla Firefox suggested stes web browsers also support the Ctrl D 2 Web Slice Gallery Microsoft Websites keyboard shortcut Other web browsers may MSN Websites have alternative methods to saving a website J Websites for United Kingdom to your favourites Refer to the manual or u Windows Live on line help for your particular web browser 3 DkebLIVE 4 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Understanding user Permissions When a user account is created the user can be configured as an Administrator or Tutor or Student or can
32. omprise the 37 outcomes of the PLTS requirements and these are displayed in a table on the course progress page en Generate ideas and explore possibilities HPA Ask questions and extend your thinking gt A mi Connect ideas and experiences in inventive ways j ul WEI Question your own and others assumptions me Try out alternatives or new solutions and follow Ideas through SEE m Si Adapt ideas as circumstances change 22E Discuss issues of concern and seek resolutions 272 Present a persuasive case for action 2383 Propose practical ways forward breaking down tasks into manageable steps Identify benefits for self and others 239 Try to influence others and reach workable solutions Again the red circle around the tick indicates this activity has been marked as complete by a tutor You will also note the ticks under activity 2 This indicates this activity has been started but not yet marked as complete Where a letter N appears under an activity this means the activity has not yet been Started 28 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Shortcuts to common tutor related activities If not already logged in as a tutor hover the mouse over your name in the top right of the screen and select Tutor from the drop down list Once logged in you will be presented with a screen as per the example below Home Welcome Tutors
33. ost Ines of work If you want to progress in your company it s essential that you learn how to present yourself and your ideas If you are sef employed amp 5 essential that you can come across wel to your customers in order to keep them and hopefully get new ones Planning your presentation Title Expected Time to Deliver Introduction Equipment Needed e g computer for PowerPoint fipchart etc Under the Activity tab the learner is provided with an on screen presentation planning form to complete To support this activity and the feedback process a number of documents are provided under the Guides tab back to previous Activity Activity 5 Presentation Skills Documents Presentation Feedback Form Planning Your Presentation Presentation Skills Smart Targets 25 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 After completing the presentation the learner can use the Diary tab to reflect on the presentation its content delivery and how they may have done things differently Activity 5 Presentation Skills Once completed a tutor can access the diary and leave comments before marking this activity as complete See How to review a learner s progress for further information on how to mark off a learner s work as completed 26 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623
34. r review the answers provided by the student e Reports from here a tutor can run a selection of reports however the full suite of reports can be accessed via the Reports tab at the top of the tutor home page 29 sbksb aa
35. r to bksbLIVE After logging in as a tutor select the Add Learner tab Home Welcome Tutors Home Add Learner Tab not visible If the Add Learner tab is not visible this means an administrator has configured your bksbLIVE account so that all tutors are unable to set up learners on the system To add a learner please consult your administrator This product does not offer a group report but instead provides individualised learner results However if learners are enrolled on other bksb courses as well it can be beneficial to add the learners to groups so that you can run group reports for the other courses Start by creating a group and then add your learners Groups play a key role in the management and reporting of progress within bksbLIVE It is therefore very important that you consider setting up your groups FIRST in advance of adding learners into the system If you choose not to add a learner to a group you cannot include that learner in any group reports Note that you do not have to add a learner to a group during the process outlined below and can easily add them to a group later However the task of managing your learners is very much simplified as they can be added to a group during the third stage of the following account creation process To create a group see the section How to add a group to bksbLIVE in this guide If your groups are already created then you can ignore the alert
36. rmati ns erssrn EEE 19 How long should a PLTS initial assessment take 19 TMEOUBS aera a aa 19 EFFOFLMESSOR ES seen 19 Incomplete PLTS aSSESSMENMS ccccccssecccesseeceeseceseeeceseesess 19 Directing a student to answer all questions 00 19 Printing the PLTS assessment reSults ccceseccesesceeeseeeeeens 20 Returning back to the student home page ccccsseceeeeeees 20 PLTS Assessment results page OVErVIEW ccccsscccessececeeceeeeseeees 20 ACCESSING the PL IS activities sans 21 Activity 1 Your Strengths and Achievements 21 Activity 2 Employability Skills ee ceccceseccceseeeceseeeeenees 22 Activity 3 Improving your ROle ccccccssececeseeeceeseeeeenees 23 AGUIVILY 4 Producing a eV 24 Activity 5 Presentation Skills 00 00 ccccceeeccccssececeseceeeesceeeenees 25 How to review a learner s PrOPreS cccccssscccesseceeesececeeeceeseseeees 27 Shortcuts to common tutor related activities eenneeeesneseeseeneeenen 29 11 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Introduction The PLTS amp Employability Skills Assessment comprises an interactive initial assessment and 5 evidence generating activities designed to develop the skills needed to gain and retain a job The Personal Learning and Thinking Skills PLTS framework is made up of six groups
37. s and provide information ete value other people for ther goed points and make abswances for ther weaknesses In other words be sensie and supportive to other group memis be prepared to bsten te other people s views and accept the mead to find the middi ground sometimes a kten carefuly when others spes and do not mberrunt them a ory ta Bring less confident people inio the discuss 35 QUESTIONS without hestzton to make things clearer F you de net understand something that has been said a present your ews and nfoemation in a way that 6 easy to understand Saak cemi amd FOE tmo guckt i Once completed a tutor can enter assessor comments to the diary and mark this activity as complete See How to review a learner s progress for further information on how to mark off a learner s work as completed Activity 3 Improving Your Role This activity comprises of an individual and group activity together with a diary section The learner completes a short review 8 statements of their job role Q vin 3 Activity Activity 3 Improving Your Role Deadline Your assessor wil give you a time imit for completion of this activity It 5 important that you manage your hme effectively and meet the deadine 1 Your assessor wil have asked you to bring in a copy of your job descnpion before starting Activity 3 Read through your job descrpton and check is up to date 2 Complete the form below Review ol Your Role 1 Looking back
38. ssessment ESOL Writing ESOL Writing Diagnostic Assessment ESOL Writing Initial Assessment ICT Learning Styles Quick Check Screener Quick Check Self Assessment Spreadsheets Wordprocessing English Plus 2013 Maths Plus 2013 PLTS The DEFAULT subjects course is configured by the administrator and will apply to all new learners added to the system However should you wish to assign a completely different suite of subjects courses these can be modified by logging in as a tutor searching for the learner and manually amending their account For more information refer to the guide bksb Tutor on the tutor home page If you are happy with the default course for this learner then select the next button in the lower right corner of the screen If however you wish to add another subject to a particular learner s course simply scroll through the available subjects in the left hand panel until you reach the subject you are looking for Next click on the green symbol adjacent to the subject the subject will be moved over to the right hand panel and will now appear on the learner s homepage when they next log in If you add a subject in error simply click on the red X symbol to remove that subject and it will return back to the left hand panel GCSE English GCSE Maths 11 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 4
39. to select the Guides tab to access materials on how to create a CV an example CV guidance on giving and receiving feedback and advice on the use of SMART targets to previous Activity 4 Producing a CV Documents How to prepare a CV Giving and Receiving Feedback Smart Targets 24 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 After completing the activity section the learner should team up with a colleague to discuss each other s CVs and provide constructive feedback A Gary Jones Activity 4 Producing a CV SM7 Desorbe how easy oe difficuk k was to give feedback to your coleague and how wel your feedback was receved Assessor Comments Once completed a tutor can enter assessor comments to the diary and mark this activity as complete See How to review a learner s progress for further information on how to mark off a learner s work as completed Activity 5 Presentation Skills This activity comprises of four elements planning a presentation the actual presentation discussion of the completed presentation with a colleague and the giving receiving feedback and the completion of a diary to reflect on the feedback process back to previous page Deadline Your assessor wil give you a time imit for completion of ths activity It 6 Important that you manage your time effectiveiy and meet the deadine Presentation skiis are important in m
40. tts College Support 01623 413333 THE LEARNER PROCESS PLTS Initial Assessment The PLTS Initial Assessment has been designed to introduce the learners to the PLTS framework A series of questions are posed regarding the 37 outcome statements At the end of the assessment the results page produces a bar chart showing the individual s favoured learner type The 5 evidence generating activities Following the PLTS Initial Assessment the learner completes the 5 activities all of which are based around employability skills Completion of these 5 individual and group activities will provide e evidence of the completion of all 37 PLTS outcome statements e evidence for certain units within personal and social development and work skills courses e evidence for functional skills in speaking and listening e development of functional skills in writing e aresource for work placement preparation for diploma students Relevance for Functional Skills Activities 2 will provide evidence for functional skills in speaking and listening at E3 L1 L2 depending on the learner s contribution to the discussions Activity 4 covers the standards of functional skills in writing up to L1 depending on the sophistication of the learner s completed work Activity 5 will provide evidence for functional skills in speaking and listening at L1 L2 depending on the learner s presentation skills All 5 activities are very user friendly taking the learn
41. wever if you decide to give the user a specific password enter the password AND un tick the box titled user must change password at next login Please 9 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 F G H 1 J note that passwords are CASE SENSITIVE and should comprise only of alpha numeric characters such as A Z a z or 0 9 Email login details to the learner If during account activation you have entered an e mail address and ticked the checkbox titled Email login details to the learner an email with log in details will be sent to the user upon completion of account activation D O B This field is optional If no date of birth is entered it will default to 01 01 1900 when the account is viewed by an administrator or tutor but show NA to the student on their home page User Type If you only have tutor permissions assigned to your log in then you can only create student logins and do not have permissions to create additional administrators or tutors and the respective checkboxes will be inactive User type Student I Tutor Admin If you DO have administrator AND tutor permissions then the checkboxes WILL be active Please note that when adding a set of tutors followed by students and administrators the system may remember the previous setting For example in a scenario where you have just added several tutors a
42. when a large number of groups are displayed it will only show a fraction of the total number Hyperlinks 1 2 3 4 etc will appear underneath the search results to provide access to the remaining groups not displayed 12 bksbLIVE PLTS User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Once you have the group s displayed you will note that to the right of each group name is a green symbol To add a user to a specific group click on the green symbol and the group s name will be moved to the lower section of the screen called Selected Groups Below you can see that the learner has been added to a group called Motor Vehicle 2012 Create Student My Groups np ERs esta Advanced Group Search Group Name Group Name m Motor Vehicle 2012 Motor Vehicle 2011 If you make a mistake simply click on the red X on the far right of the screen The group will be removed and returned back to the list of available groups Motor Vehicle 2011 x Once you have assigned the learner to a group s select the Done button and you will be returned back to the Add User screen The learner s account is now created and they can be directed to log in Learners can belong to more than one group if necessary Remember when a learner is removed from a group they are not lost but merely removed from that group The learner still exists in the system and may if assigned to another
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