MORS TEMP SHIFTS USER GUIDE
Contents
1. Passionate about Cari Admin Temp Temp Shifts Permanent Recruitment Team Contact Details Email Address Fremantle amp cohesionrecruitment com Telephone 0121 713 8323 Temporary Recruitment Team Contact Details Email Address Fremantletemp cohesionrecruitment com Telephone 0121 713 8324 Figure 1 3 Raising your temp shifts 1 Toraise your temp bookings for your home please click onto the Temp Shifts button The user will be directed to the temp shift part of the system where you will be able to to view the details of your service as shown in figure 3 EN aamin feme Temp sni Temp Shifts Worker Request Job Summary 1990 BUCKINGHAM ROAD 199 B LD Care Worker Job role Not selected LD Waking Night Care Worker Please select a job from the list on the left Figure 3 2 To request a temporary worker simply click on the relevant job title you require cover for Once the screen has loaded the user will now have to select a shift pattern from the selection available To do this please click on the circle next to the name of the required shift pattern This can be found underneath the column headed Select a shift Figure 4 shows that the Afternoon shift has been selected Cohesion Page 2 199 BUCKINGHAM ROAD 199 B LD Waking Night Care Worker Job role 199 BUCKINGHAM ROAD LD Care Worker Function Learning Disability Services Region Buckinghamshire Addre2. ant job title you would like to add a new shift template for Under the Select a shift section you will see an option to Add shift as shown in Figure 12 below 1 am hun E CELLULE a ENE b role 199 BUCKINGHAM ROAD LD Care Worker LD Care Worker LD Waking Night Care Worker Function Learning Disability Services Region Buckinghamshire Address 199 BUCKINGHAM ROAD Aylesbury HP19 9QF Service Manager Craig Summers Deputy Manager None listed Aleksandra Torc Fatima Khan Kelly Mullis Vivien Assistant Senior Manager Canning ke stitname oncar sleepin Stattime endtime Admin Afternoon Late 14 00 22 00 shift e Figure 12 14 When this button is clicked the system inserts a new line in which the user can enter the desired shift values This is outlined red in Figure 13 below Select a shift key supe on can sleepin Stat tme ena ame mm Afternoon 14 00 22 00 Shift Lr e No 07 30 14300 30 TM Figure 13 Within the New Shift Options please input the name of the shift Cohesion Page 8 From the drop down list select the shift type The options available are Early Late Waking Night and Other Il The next step is to tick the check boxes as appropriate The first check box will be ticked if the shift is on call The second check box will be tick
3. cy is reflected on the calendar function When the user selects a shift pattern the calendar function will automatically colour code the dates where shifts have been raised with the colour assigned to the selected shift pattern This is illustrated in Figure 11 below ee NN ade Dates colour coded where es Indude retrospective dates up to 7 days in the past Ing The calendar shows all Long Day shifts that have been previously selected in the time shifts iod shown have Expand calendar L been raised July Sun Mon Tue Fri Sat The number in the bottom right corner symbolises the number of shifts August raised Figure 11 As can be seen in Figure 11 above the user has selected the Long day As a result the system has colour coded the dates on the calendar where long days have been raised Where applicable numbers found on the bottom right of each date box symbolise the Cohesion Page 7 number of shifts raised on that day If the user wishes to raise additional shifts on the colour coded dates they can do so by following the normal procedures 4 Adding a shift template By entering your shift patterns into the system these will act as templates for you when raising shifts helping to make the process simple and easy to use 13 To add a new shift template to the MORS system you will need to go to Temp shifts and select the relev
4. e number of shifts to be raised for the 9 corresponding date Number inside each Figure 6 5 IMPORTANT RULES TO REMEMBER To use the calendar function please follow these steps carefully Use the mouse to click on the date the shift needs to be raised on The 1 symbol will appear as shown on the 29 July in Figure 6 Every time date is clicked on it will increment the number by one Figure 6 shows that the user is about to raise 9 shifts for the 26 of July 2 shifts for the 28 of July and so forth o The user can only raise 9 shifts per date at one time Clicking on a same date 10 times will reset the shift number to O In the unlikely case that more than 9 shifts are needed on a specific date the user will have to go through the process again Toraise a retrospective shift select the drop down box shown in Figure 6 and select the number of days you would like the calendar to back date o Please note The system will only allow users to raise 1 retrospective shift per date To raise more than one retrospective shift per date the user will have to go through the raising process again Cohesion Page 4 6 Once the user has set the number of shifts required on the calendar a quick summary can be viewed below the calendar function This section shows a summary of all shift selections made This is shown in Figure 7 below Summary Total Afternoon Shift 12 9 shifts on the 26th July 2015 2 shifts o
5. ed if the shift is a Sleep in IV Within the next two text boxes the user must enter the start and end time of the shift V Finally to add the new shift pattern please click on the green tick icon 15 Once the user has added the new shift pattern it will appear at the end of the shift table This is shown in Figure 14 below The new shift pattern is now ready to select in order to raise shifts Ls Afternoon i i 14 00 22 00 Shift Figure 14 16 Once you have created your shift templates you are then ready to raise your temporary worker request To do this simply select the shift pattern you require cover for 5 Viewing the status of your shifts 17 To view the shifts raised the user will have to click on the Job summary tab which can be found on the sub menu under Temp Shifts as shown in figure 15 Admin Temp Temp Shifts Mi Temp Shifts Figure 15 18 This will then take the user through to the job summary section as shown in figure 16 Cohesion Page 9 Use the drop down menu to select the relevant month you would like to view The print ere icon allows you to Displaying entries for Juh 2015 print out your rota Showing 61 results should you Job Date Start End Supplier Filled By Job wish to Time Time ID Profle As you can see from the above the shifts are highlighted green as they have been filled It therefore conf
6. f FREMANTLE trust Passionate about Care MORS TEMP SHIFTS USER GUIDE 1 Introduction 2 Accessing MORS 3 Raising your temp shifts 4 Adding a shift template 5 Viewing the status of your shifts CONTENT OO IN o MORS TEMP SHIFT GUIDE 1 Introduction This document details the methods and procedures needed to operate the new recruitment platform called MORS 2 Accessing MORS MORS is accessible from any PC with Internet Explorer The link to access MORS is https fremantletrust mors career portal co uk portal php Once you have followed the link to MORS you will be asked to login using your username and password which is provided by the Recruitment Team figure 1 If you need to reset your password you can do this by typing your username and selecting Reset your password If you have forgotten your username please contact the Recruitment Team at fremantle cohesionrecruitment com FREMAN LE Trust Timesheet Application Passionate about Care Please log in to continue Username Password Login The Fremantle Trust Team Desk Email Freman hesicnrecruitment com The Fremantle Trust Team Desk Telephone 0121 713 8324 Reset your password Your IP Address is 82 153 94 10 Figure 1 Once you have logged into MORS you will see the below welcome page Cohesion Page 1 Home Password Help Log Out THE FREMANTLE trust TAW statis Timesheet application
7. irected to a summary page which outlines the selections made Before authorising these shifts it is strongly advised that the user goes through the summary to ensure that all data is correct The summary page is shown in Figure 10 below Summary of requested shifts Afternoon Shift 14 00 22 00 A total of 14 shifts have been requested for the following dates 1 shift requested for the 22nd July 2015 9 shifts requested for the 26th July 2015 2 shifts requested for the 28th July 2015 1 shift requested for the 29th July 2015 Preferred workers for these roles None indicated Retrospective roles 21st July 2015 test Reason for recruitment Covering Annual leave Additional information Please note no shifts have yet been raised from this request Please read through this page and once happy that the information is correct proceed to the authorise shifts button below If you are unsure or the information is wrong please press cancel to restart the process Authorise shifts Cancel Figure 10 Cohesion Page 6 10 Once the user is sure that all data is correct they can click on the Authorise Shifts button to record the shifts on the system 11 When this button has been clicked a request confirmation page will appear The shifts have now been raised The user can now choose to raise further requests using MORS as required 12 Once shifts have been raised on the system information regarding the shift frequen
8. irms the name of the person completing the booking the agency they are from as well as providing you with access to their profile There are a number of different statuses for the shifts which are outlined in the key below for you Key Shift filled Proposed candidate offered the booking Candidates have been proposed Shifts have been released to the suppliers Should you require any additional support using the system please do not hesitate to contact the team on 0121 713 8324 Cohesion Page 10
9. n the 28th July 2015 1 shift on the 29th July 2015 Figure 7 By clicking on the Show Hide breakdown button the user can toggle between showing and hiding this summary 7 Ifthe user has chosen to raise retrospective shift s the system will prompt the user to enter the name s of the worker s that filled the retrospective shift s This is shown in Figure 8 Retrospective shift workers names Shift 21 07 2015 Figure 8 In this example the user has chosen to raise one retrospective shift on the 21 July 2015 Therefore the system has asked for the names of the workers who filled these retrospective shifts Please note The system will not allow the user to raise retrospective shifts if names have not been entered into the relevant fields Cohesion Page 5 8 The final section of the shift raising form enables the user to specify preferred workers along The user DET names of any Prefered workers preferred workers names they may wish to The user can specify cover the shifts specific requirements which may be needed for e g Language the shifts translation lone working personal care driver male or female preference Form Options To raise aise shi ance pas the shifts please click the Raise Shifts button or Figure 9 cancel or reset the form as appropriate 9 Once the Raise Shifts button has been clicked the user will be d
10. ss 199 BUCKINGHAM ROAD Aylesbury 19 9QF Service Manager Craig Summers Deputy Manager None listed Aleksandra Torc Fatima Khan Kelhy Mullis Vivien Assistant Senior Manager Canning ae eee ea an pos pen To select a shift pattern please click on the circle next to the Shift Name C Add shift shift Figure 4 3 Once the required shift has been selected a Select a reason for the vacancy box will appear This box will prompt the user to select the reason for the vacancy This is shown in Figure 5 below Select a reason for the vacancy Reason for vacancy Please select Please select Covering Training Veena Figure 5 4 When the user has selected an option from the Reason for vacancy box the main calendar function will appear This is the main section which allows the user to select the date s that shifts will need to be raised on This function is detailed in Figure 6 below Cohesion Page 3 This drop down list enables the user to select how many dates in the past they would like displayed on the calendar function This is useful for Include retrospective dates upto 7 raising retrospective The calendar shows all Afternoon Shift shifts that have been previously selected in the time hif E period shown shifts Expand calendar L July 111 Wed Thur Fri Sat 15 date box shows th
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