user guide - Newport City Council
Contents
1. empl UMEN NEWPORT CITY COUNCIL I TRENT EMPLOYEE SELF SERVICE ESS USER GUIDE VERSION 1 0 JANUARY 2013 Trent Employee Self Service my emloument User Guide CONTENTS o e A A nn o A HOMO PPP 4 SUSTO PICA NS trato EEE 4 DET tas A A A A AD Version 1 0 January 2013 Trent Employee Self Service mu ll User Guide SMAOUMENE INTRODUCTION Employee Self Service ESS is a module of the iTrent integrated HR and Payroll system that is managed by Newport City Council ESS is a secure web based interface that enables employees to take ownership of their information and will be accessible to every employee of the Council The benefits of Employee Self Service include e View amend and add your personal information e View your current and historical employment information e View and amend your bank details e View save and print your current and historical last 12 months payslips e View and print your P60 Annual Pay Summary e View your absence history e View your learning history GETTING STARTED To access Employee Self Service you will need a computer with access to the NCC Corporate IT network Open your internet browser Internet Explorer2. and select Employee Self Service from your Favourites Alternatively navigate to the My Employment Project web page via nttp intraweb mywork and click on the Employee Self Service Login link Your username is your 6 digit Payroll Reference Number sometimes known as Staff Number and 8 emploument can be found either on your paper payslip or your Employee ID card User name Initially we are setting all passwords to a ass combination of National Insurance NI Number and full year of birth Your NI number can be found on your paper payslip or any documentation received from HMRC Password Cn Forgotten user name enter your email address and we will send you your user name Forgotten password answer your memorable question and you can reset your password this can only be done if you have set up your memorable info Employee Self Service an email to the Helpdesk Alternatively you can o call them on 2100 Contact administrator this will allow you to send Version 1 0 January 2013 Trent Employee Self Service Em i omaloument User Guide HOMEPAGE ss EA Change password Logout Kew Len 8 employment part Personal details Employment Newport City Council Job Vacancies Q Absence records Payroll G HR Policies Absence Learning l My Employment Project Your address details Current employment information You have
3. manager and working hours Please note Reporting manager is in the process of being updated throughout Trent and may not currently be correct Current jobs Previous jobs Version 1 0 January 2013 Trent Employee Self Service in y User Guide PAYROLL Online payslips will be made available from February 2013 ABSENCE Sickness dates view your sickness absence history Other dates view other absences recording in Trent including maternity and paternity Sickness dates Other dates LEARNING This lists all of the training you have been on through one of the Council s training departments including Corporate and IT now My Development Personal learning account Version 1 0 January 2013
4. successfully logged into Employee Self Service The buttons on the left of the home page provide links to the information Newport City Council stores about you The links in the main part of the home page provide shortcuts to information that maybe useful to the employee including the Web Recruitment portal HR policies and the My Employment Project web page SYSTEM ADMINISTRATION Email Admin this will send an email to the Trent Helpdesk Change Password change password All users should be required to do this upon logging in for the first time Logout this will disconnect you from the system Please close the browser Version 1 0 January 2013 Trent Employee Self Service User Guide PERSONAL DETAILS Clicking on the Personal Details button will allow you to view and soon update your personal details Personal information includes your name and other basic Sensitive information disabled and marital status Personal information Addresses postal address Sensitive information Contacts personal email address home phone number mobile Addresses phone number Contacts Emergency contacts who would be contacted just in case Emergency contacts Memorable information will allow you to reset your password should you forget Memorable information EMPLOYMENT This section includes information about your current and previous employment history including reporting
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