Scotland's Environment Web User Guide
Contents
1. relevant media Category Categories are defined by what the User can do with the information Ultimately all the information on the website is informing but by presenting it this way the User can choose their route Get Informed resources that Users can read and digest to understand and get informed about the different aspects and interactions of Scotland s environment e Inthe first instance this is the textual content that resides under the State of the Environment report and the data found for the Trends and Indicators section e Resources relating to Get Informed can include research policies strategies reports guidance briefings etc Get Interactive data focussed resources that Users can interactive with to get a more in depth understanding through visualisation analysis and interpretation of data related to environmental issues e Mapping and viewing of spatial data e Data visualisation and analysis e Environmental games e Any other interactive data modelling analysis viewing and interpretation tools and applications Page 6 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 Get Involved resources that Users can use themselves and encourage others to get involved in action to monitor protect and improve the environment Links to community projects Project Finder Tools to support Case studies of best practice How To guidance a2. t Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 Scotland s Environment Web User Guide Adding resources to the homepage search V2 Page 1 environment Gateway to everything you need to know about Scotland s environment Contents 1 Introduction 1 1 Background 1 2 Intended Users of this document 2 Google like box and button search 2 1 Summary of Functionality 2 2 Definitions 3 Management of Partner Information Resources 3 1 Manually Identify the Relevant Resources 3 2 Identify the Information Resources 3 3 Communicating with all Content Management System users 3 3 1 Document Titles 3 4 Naming Conventions 4 Publishing the Information Resource 4 1 Technical Guidance 4 2 Alternative Method 5 Appendix 1 Guidelines for Publishing Information Resources 5 1 Environmental Topic 5 2 Relevance 6 Appendix 2 Guidelines for Naming Documents for Inclusion 6 1 Naming Conventions 6 1 1 Title 6 1 2 Author 6 1 3 Date 6 1 4 Keyword Subject 7 Appendix 3 Technical Description 7 1 Process Model 7 2 Example XML sitemap LIFE10 ENV UK 000182 Co N NN OO RA O OUO 10 10 11 11 12 14 14 14 15 15 15 16 16 i7 Page 2 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 1 Introduction The following document will introduce and guide the various contributors to the Sco
3. team can be contacted through an email to seweb administrator sepa org uk to further explain the technical details if necessary 4 2 Alternative Method As the most important element of the technical solution is to ensure that the search engine identifies a relevant information resource on your website it is also possible to manually create a site map which contains the XML tagged URL s in a table This will help with items that are deemed valuable to Scotland s Environment website SEARCH Obviously this would involve a higher level of maintenance to ensure all resources are updated and new resources added and should only be considered for those sites which do not have too many information resources which require to be published However it might be a useful alternative solution if your current CMS system does not have the facility to tag and identify particular documents to be stored on the sitemap If you choose this method the Scotland s Environment Web Administrator will require details of the relevant person that can be contacted to manage the process of review and update of the site map Page 10 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 5 Appendix 1 Guidelines for Publishing Information Resources When identifying Resources for Scotland s Environment website SEARCH you might find it useful to consider the relevance of resources for the website as being de
4. uk sites www crew ac ukifiles publications scottish 20rivers 20handbook 20web pdf i Institute A Getinformed 8 5 MB 3 4 Naming Conventions As all tagged documents will now be available to all Users of Scotland s Environment Web including the general public it is important that all of the information resources included in the SEARCH have user friendly descriptive names that immediately explain their content See Appendix 2 for guidance how to use descriptive names when uploading documents using a content management system The actual naming conventions used are at the discretion of the partner resource provider Page 9 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 4 Publishing the Information Resource 4 1 Technical Guidance Your Web services department will be required to do some one off technical work to set up the process The standard used to ensure that all the information resources are included in the website search is that the information resources will be contained in a sitemap file on the same internet domain as the website supporting it Information on the standard is available here http www sitemaps org protocol php amp http en wikipedia org wiki Site_map The sitemap will be indexed daily and new content discovered will appear in the Scotland s Environment website SEARCH results The sitemap file must conform to the protocol SEPA s Web
5. E10 ENV UK 000182 7 2 Example XML sitemap lt xml version 1 0 encoding UT F 8 gt lt urlset xmins http www sitemaps org schemas sitemap 0 9 gt lt url gt lt loc gt http www sepa org uk water bathing_waters bathing_water_profiles aspx lt loc gt lt category gt get informed lt category gt lt url gt lt url gt lt loc gt http Awww sepa org uk water bathing_waters idoc ashx docid 018f4916 4a2b 4729 93a2 99228f4f313a amp version 1 lt loc gt lt category gt get informed lt category gt lt url gt lt xml gt Sitemap protocol http www sitemaps org protocol html Page 17
6. Scotland s environment Unverified research research from outwith Scotland Video from trusted source to promote or explain an environmental strategy policy or environmental topic e g http scotland forestry gov uk supporting strategy policy guidance native woodland survey of scotland nwss scotlands native woodlands Page 13 Category Get Informed Get Involved Get Interactive Get Informed Get Informed Get Informed In Out SEARCH SEARCH xX X xX X xX X xX X X xX environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 Resource Purpose Category In Out Type SEARCH SEARCH Video to promote best practice case studies Get Involved x of how to take environmental action e g http www greenerscotland org why live greener if everyone in scotland utm source Email Signature amp utm medium Email Signature amp utm campaign lf Everyone In Scotl and Videos of meetings e g Scottish Parliament x committee videos or videos promoting any political party company or industry sector or lobby groups Blog Factual unbiased trusted source about Get X Scotland s Environment Communicating Lobby group with political bias agenda x Data Data collected and published as a result of Get Informed x research commissioned carried out by trusted source or that is reported for environmental indicator reporting Organisational quality performan
7. Scotland s environment LIFE10 ENV UK 000182 7 Appendix 3 Technical Description 7 1 Process Model Scotland s Environment Web Library Indexing About SNH Policy amp guidance News amp events EE consurtations Funding Contactus Search site Search _ MX This site uses Cookies By Continging to browse the site you ANNI enian Scottish Natural Heritage Register Login for ty Sm Al of nature for all of Scotland Home Pubbcations data and research Pwbhcattons New pudications V Publications New publications gt Search the catalogue ESI keep up to cate wen our recent publications news feed Newpublicatons e SNH Commissioned Report 627 A modelling assessment of Our magazine control strategies to preventiredece Squirreipox spreed gt Our newsietter Octoder 2014 SNH publish a list of links to an XML file e g wwwsnhorg uk seweb sitemapxml Search SNH Commissioned Report Q 321 results were found for the search for SNH Commissioned Report Showing Page 1 of 33 Soil Monitoring Action Plan Implementation commissioned Reporting to CAMERAS Collate informaton from TSF groups and analysis of monitoring needs Devise soll monitoang A H Network Finatse 08 MAP programme SFG monitoring subgroup po ae http waw e ert scofisnd gowuwmeda 12 soring scbon stan4mp ecem n 2013 pet Page 16 environment Gateway to everything you need to know about Scotland s environment LIF
8. ce data X News item Announcement from a partner organisation Get x on a new consultation document launched or Communicating event being held Political statements or lobby group x campaigns that takes a biased position on an environmental issue Application Mobile app to collect environmental data Get Interactive X s a TE Application or tool to visualise model and Get Interactive view mapping data 6 Appendix 2 Guidelines for Naming Documents for Inclusion 6 1 Naming Conventions 6 1 1 Title e The title should be the formal title e lf aresource s official or formal title is one which members of the public would find incomprehensible it should be allocated an additional meaningful title Page 14 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 e f the resource does not have a formal title then it must be allocated a title which is meaningful and stand alone e The publication date or timeframe of the document should be included where known e If the document is part of a series the naming convention should be consistent throughout e The title should be written in sentence case e The titling convention should be Subject context timeframe version For example Scottish Bathing Waters Annual Report 2011 Action on Climate Change Four Agencies Statement 2009 6 1 2 Author e Identifies who is primarily responsible for the content
9. ed resources from partner s websites as well as the content of Scotland s Environment website The SEARCH will only pick up resources that have been published on partner s websites and which have been specifically flagged by an authorised person s for inclusion in the SEARCH results The responsibility for the source and content remains with the partner organisation and ensures that the website users have access to an accredited up to date tailored set of information resources providing context background information and detail Page 4 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 2 1 Summary of Functionality As each partner holds relevant information resources on their own website with a specific content management system this document is a generic guide to the steps that need to be completed in order to ensure the resources are found by the search engine and thus by web users The actual technical solution will be different for every organisation depending on how information resources are published on their website s However there are a number of generic steps which will need to be fulfilled e Based on the suitability criteria provided See Appendix 1 identify the resources already published on the partner websites or at least held at a specific URL which should be made available to the Scotland s Environment website SEARCH e Decide which categor
10. fined by two axis 5 2 Relevance 5 1 Environmental Topic 5 1 Environmental Topic The simplest assumption to make is that the SEARCH should consider the range of topics as defined in the State of Environment report Get Informed Table 2 SoE Environmental Chapters and Topics Chapter Sub heading Topic Air What is it Air Quality Climate What is it Climate Water What is it Coastal waters Estuaries Freshwater lochs Offshore waters Rivers amp canals Benefits and uses Aquaculture Wildlife Estuaries and coastal Page 11 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 Rivers and Lochs Land What is it Landscape Rocks and landforms Soils Wetlands Benefits and uses Crops and livestock Fossil fuels and minerals Timber and Forestry products Wildlife Farmland Mountains and Uplands Woodlands and Forests People amp the environment Benefits and uses Benefits from the environment Cities towns and greenspace Historic Environment Recreation Environmental management Waste Land Use Strategy Energy There are other issues not being directly considered such as Health and Wellbeing Animal Health and Plant Health but even for these some resources may be picked up through their use as references in the text for a particular topic e g Air Quality Farmland wildlife 5 2 Relevance More difficult to define is the other axis which defines the
11. in the content management system CMS system and SEPA publishers need to manually flag a Page 7 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 document by ticking the Scotland s Environment Web category when the document is to be included in the SEARCH Partners will also need to allocate the resources to the aforementioned categories These categories will be in an alphanumeric format Therefore the following identifiers are associated to these areas of the website Get Informed Get Interactive Get Involved Get Communicating DODD Each organisation may have a different way of ensuring this process is implemented and it will depend on the particular structure of the partner s website Section 4 of this document contains the necessary information for the web management team to implement a dynamic feed of the identified resources to Scotland s Environment Web It is therefore crucial that all Web editors and CMS trainers are aware of this additional step in order to upload a relevant information resource to the site Publishers will need to be aware of this when publishing information onto the website in the future 3 3 Communicating with all Content Management System users Each partner will need to create a communications plan to promote Scotland s Environment Web throughout its organisation in order to ensure that staff recognise when it is appropriate to
12. make a resource available to the Scotland s Environment Web SEARCH 3 3 1 Document Titles It is important to ensure that publishers give all relevant Resources appropriate titles which are easily associated with the subject content as although the search will identify any information resource the SEARCH results will return the actual title that the document has in your content management system Page 8 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 The following example is returned for a search on Red Squirrels fe Search Search Red Squirrels Q 24 results were found for the search for Red Squirrels Showing Page 1 of 3 ee 089 Red Squirrel Woodlands etal 2001 The identification of key sites where management to benefit red squirrels will be a priority is central to the maintenance of esa viable http www snh org uk pdfs publications commissioned_reports F02AC334 pdf Sas Js Getinformed PA 754 1 kb Any names which are vague or unhelpful will make it difficult for SEARCH users to find the correct information The following example is an example of an unhelpful non descriptive document title Microsoft Word Case_studies_MANUSCRIPT_SACPDG_2 docx be diagnostic basing assessment on character and required management of Scotland s enchanting rivers scottish rivers handbook The james web scottish rivers m ii Hutton httpv www crew ac
13. nd Learning tools Mobile Apps to collect data and find out more about the local environment Get Communicating resources that Users can view to get up to date news and updates about Scotland s environment updates to the website and news from partner organisations e Topical and relevant environmental news from third party websites e News announcements and updates from Partner organisations including events e Social media Sitemap A sitemap is a list of the URL resources on your site which are available for the search engine to include in the search Metadata Data that describes other data 3 Management of Partner Information Resources 3 1 Manually Identify the Relevant Resources In order to select resources to be included in the Scotland s Environment website SEARCH results partners will need to use the guidelines found in Appendix 1 The table shows the environmental topics which we believe are relevant to be included in the search linked to the State of Environment Report topics However you may want to create your own criteria as long as the information resources comply with the broad outline pertaining to Scotland s environment then they can be included 3 2 Identify the Information Resources Each partner will need to establish a mechanism to filter all the relevant resources to be included in the Scotland s Environment website SEARCH In SEPA for example a Scotland s Environment Web category has been created
14. ner organisations with resources that could be exposed via the website SEARCH This can include documents interactive tools blogs press releases videos data sets web pages maps or other relevant media that has been published on the partner s website Appendix 1 of this document has guidelines to follow to identify relevant resources It is intended to inform the partner web administrators and any person involved in publishing information to their website on the correct procedure to follow to ensure the resources to be published appear in the right place in the Scotland s Environment Web SEARCH The following functional areas will need to be involved in the initial set up within the partner organisation as each of them will be required to do some work in order to set up the publish to Scotland s Environment Web system Page 3 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 1 Information Knowledge Management e To define a process by which resources will be identified for inclusion e To define how the resources are categorised 2 Information Service Web Development e To setup a site map for all the relevant URL s 3 Communications or Other e Toinform all the content users about the process change 2 Google like box and button search In June 2014 the new design for Scotland s Environment website was launched This new design n
15. of the resource May be an individual personal author and or an organisation corporate author e As outlined in the original e For documents created by other organisations it is particularly important to record the organisation name e f nothing else is known about the resource apart from it being SEPA then simply enter SEPA e Use full names rather than acronyms Scottish Environment Protection Agency preferred to SEPA 6 1 3 Date A date associated with an event in the life cycle of the resource generally the year created will suffice Including a date of publication enables the user to find the resource by limiting the number of search hits according to a year If date not stated and unable to make an informed guess leave blank 6 1 4 Keyword Subject e Keywords can be defined as the specific terms used by person to search for something on the internet e Subject sums up the principle topic or topics of the content of the resource For example a position paper on Ecosystem services the subject would probably be ecosystem services or the human benefits from ecosystems There are numerous keywords which could be encompassed by this subject Provisioning services genetic resources food and fibre and fresh water Regulating services the regulation of climate water and some human diseases the value of the environment natural capital etc Page 15 environment Gateway to everything you need to know about
16. ow includes a new Home Page SEARCH function that asks the User What are you interested in in a Google like box and button search By using this option the User expects comprehensive search results that will contain resources that they are looking for The search results that are returned will include pages from with Scotland s Environment website as well as resources that have been identified on the partner s websites The website is categorised into areas that the User can engage with and the search results are returned under these categories e Get Informed resources that Users can read and digest to understand and get informed about the different aspects and interactions of Scotland s environment and can include research policies strategies guidance briefings etc e Get Interactive more data focused resources that Users can interactive with to get a more in depth understanding through visualisation analysis and interpretation of data related to environmental issues e Get Involved resources that Users can use themselves and encourage others to get involved in action to monitor protect and improve the environment e Get Communicating resources that Users can view to get up to date news and updates about Scotland s environment updates to the website and news from partner organisations see 2 2 below for more detail The keyword s that the User enters into the homepage SEARCH will search all of the identifi
17. relevance of any particular resource publication report etc to the primary purpose of the website and the four Categories Get Informed Get Interactive Get Involved Get Communicating Defining what is relevant will often rely on the judgment of the individual who is publishing the resource within the partner organisation If you have any queries with regards to the relevance of any information or resources contact the seweb administrator sepa org uk Page 12 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 Table 3 Examples of relevance of resources for the Scotland s Environment website SEARCH Resource Type Report Guidance Research Video Purpose Evidence collated and published by a trusted source to support the development of a national policy Organisational position statements on an environmental issue Board Organisation reports and information Short term consultation document seeking views and feedback new regulation or legislation see News Item Get Communicating Best practice on how to run a citizen science project On how to use data Current environment policy and or legislation that relates to Scotland s Response to an environmental issue Regulatory licensing operational process guidance Verified research from carried out commissioned by partner organisations and Scottish universities research providers about
18. tland s Environment Web on how to publish environmental information resources which can be found by using the website SEARCH functionality 1 1 Background The Scotland s Environment Web LIFE Project website initiated in September 2011 aims to be the trusted gateway to everything users want to know about Scotland s Environment bringing together the most up to date environmental information and data into the one place so that it is easy to find view analyse and interpret The Scotland s Environment Web project is a multi agency innovative partnership that is moving to a web based dynamic digital approach to providing access to data and information held and managed by a wide range of organisations across Scotland Scotland s Environment Website has been developed to bring together information on Scotland s environment from a multiple sources It has been created to provide a reliable coherent source of environmental information from authoritative sources in Scotland It is intended to be the first place that anyone would choose to look for reliable and accurate information on Scotland s environment from known and trusted sources The purpose of this document is to specify the functionality that will enable all partners to contribute to information and data that users can search for and find on the website 1 2 Intended Users of this document This document is intended to be used by Scotland s Environment Web part
19. y the resource is most suitable published see definitions in Section 2 above and Section 2 2 below Get Informed Get Interactive Get Involved and Get Communicating e Ensure that the URL is unique for each information resource and ensure that the name describes its content and a full title and description where necessary e Liaise with your technical staff to identify a solution for the provision and updating of your information resources to be included in the Scotland s Environment Web SEARCH e Prepare or update your governance arrangements to ensure the ongoing delivery of appropriate new resources including updating and removal of existing resources as required Page 5 environment Gateway to everything you need to know about Scotland s environment LIFE10 ENV UK 000182 2 2 Definitions Table 1 Definitions Term Definition Resource For the purposes of this document is an item that provides information and or about the environment in Scotland e The resource must have a uniform resource locator URL that is accessible over the internet A URL must be unique e Multiple resources can have a single URL holding page e A resource can be in multiple formats e The resource will be treated differently depending upon the format of it It is up to the publisher to ensure the integrity and layout of the resource presented in the URL e Includes documents interactive tools blogs videos web pages maps or other
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