Seasonal Flu
Contents
1. Page 19 of 192. Immunisation of frontline staff against influenza reduces the transmission of infection to vulnerable patients who are at higher risk of severe outcome and in some cases may have a suboptimal response to their own immunisations Immunising HCWs also protects themselves and their families from infection Staff vaccination results in lower rates of influenza like illness hospitalisation and mortality in the elderly in healthcare settings The updated Code of Practice for the prevention and control of health care associated infections HCAI emphasises the need for NHS organisations to ensure that HCWs are free of and protected from communicable infections so far as is reasonably practicable and that all staff are appropriately educated in the prevention and control of infections Policy and procedures on the prevention and management of communicable infections including staff immunisation programmes must be in place Page 4 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Further information on the Code of Practice is on the DH website and is accessible from the link www dh gov uk en Publicationsandstatistics Publications PublicationsPolicyAndGuid ance DH_ 122604 1 3 Important information regarding the collection of data from primary care PCT commissioners should have planned and accounted for all frontline staff in their local flu plans However given the ongoing reorga
3. dt 9 6 1 Survey OvervieW seal ceasiisean ah vccrwat ca bientceanen saddur bangnaneioutdasiceiscuukeuenevadnceens tenes 9 6 2 Entering data onto the survey form eee cece eee eeeeeetttte eee eeeeeeeeeeeeeeteeeeeeeee 9 6 2 1 Select TNE SULVEY se deiais sietac chin Penecenestahege teat heed uata stat ccanus Codec A sce esta E sean 9 6 2 2 Select the survey Month eeeseeeeeeeeeeereeterrestttrrssttttttstttrtestttnrsssttttsssttnrnssttnnnneten n 10 6 2 3 Open the SUNCY fda ehahh tla Rca aren deeld 10 6 2 4 Entering and amending data 00 eect eee e eee ene eae ee eee ee ee tee tena aaaeeeeeeeeeeeeneea 11 6 3 Possible ISSUCS sso oneindig i ieena keen 12 6 3 1 cannot enter data because the survey is read only nnnnneeeeererree 12 6 3 2 When I press submit a data validation error comes up c ceeeeeeeeeeeeeeeeeees 12 6 4 Keeping up to date on the latest survey NEWS ceeeeeeeeeeeeeeeeeeeeees 13 T CONtaC ISi aae a e e Saa aa REEE 14 Annex A Data item to workforce definition mapping 00 15 Annex B Dataset for the seasonal influenza HCWs vaccine uptake collection 2012 13 see eeraa torden aian aaia adaa S bakk tiai daraan 19 Page 3 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 1 Introduction In 2012 13 seasonal influenza vaccine uptake data will continue to be collected on frontline health care workers
4. for Seasonal Flu Vaccine Uptake for Frontline Healthcare Workers HCW 2012 13 PCT There will be four monthly surveys during 2012 2013 flu season Each monthly survey o e Seasonal Flu GP vill be made for weekends and public holidays The start and end dates for each mont Patients Vaccine Uptake Surveys for Survey Month OCTOBER NOVEMBER DECEMBER 2012 13 2012 2012 2012 9 Data should be provided 1 September to 1 September to 1 September to Seasonal Flu Frontline on vaccinations given 31 October 2012 30 November 2012 31 December 2012 HCWs Vaccine uptake REA the EEn Surveys for 2012 13 dates inclusive Trusts Note ImmForm service hours are 8 00 am to 6 00 pm each working day although the Page 13 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Tip Keep an eye on the News section as we will post important messages here regarding the survey including any answers to common queries 7 Contacts Seasonal influenza HCWs vaccine uptake survey queries If you have any questions regarding the seasonal influenza HCWs vaccine uptake data collection process that are not addressed in the CMO letter and or other guidance please use the feedback email function on the ImmForm website or email HCWvac hpa org uk Every attempt is made to respond to all queries received via this mailbox as quickly as possible but please bear in mind
5. of the organisation and its infrastructure N A not relevant to this data collection as these groups not involved in direct patient care Central functions includes clerical amp administrative staff working in central functions The group includes areas such as personnel finance IT legal services library services health education and general management support services Hotel property and estates includes clerical amp administrative staff and maintenance and works staff working in areas such as laundry catering domestic services and gardens This group includes caretakers and labourers Managers and senior managers staff with overall responsibility for budgets manpower or assets or accountable for a significant area of work Senior managers include staff at executive level and those who report directly to the board These staff are essential to the smooth running of hospitals Trusts and Strategic Health Authorities This excludes nursing ST amp T and ambulance managers in posts requiring specific clinical qualifications Support to GP staff Staff working in direct support of GPs Page 18 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Annex B Dataset for the seasonal influenza HCWs vaccine uptake collection 2012 13 1 What Trust Type are you please select Acute NHS Trust Mental Health NHS Trust Ambulance NHS T
6. HCWs including students involved with direct patient care from all NHS Trusts including Primary Care Acute Mental Health Ambulance Care and Foundation Trusts All Trusts are responsible for submission of data including data on the vaccination of frontline HCWs in healthcare providing organisations from which they commission services Data will be collected via the DH ImmForm website by occupational staff grouping Staff definitions will remain the same as last season and are consistent with NHS national workforce census definitions Cumulative data will be collected on vaccinations administered from 1 September 2012 onwards The data collection will comprise four monthly surveys for October November December and January with the collections starting from November 2012 through to February 2013 Trusts should include those vaccinations administered by another healthcare provider e g if a frontline HCW has been vaccinated by another employer or by their GP practice because they fall within one of the eligible groups 1 1 Guidance for the seasonal influenza vaccination programme 2012 13 The CMO Letter published on 03 May 2012 set out the guidance for the seasonal influenza vaccination programme 2012 13 The letter is on the DH website and is accessible from the following link www dh gov uk prod_consum_dh groups dh_digitalassets dh en documents digit alasset dh_133963 pdf 1 2 Why is immunisation of frontline staff important
7. Health _ PA ogenen norm E Seasonal Influenza Healthcare Workers Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts This MANDATORY collection is approved by the Review of Central Returns Steering Committee ROCR ROCR OR 2160 FT6 001MAND Version 1 0 Last updated October 2012 DH INFORMATION READER BOX HR Workforce Management Planning Clinical Title Author Publication Date Target Audience Circulation List Description Cross Ref Superseded Docs Action Required Timing Contact Details For Recipient s Use Estates Commissioning M amp T Finance Social Care Partnership Working Document Purpose For Information Gateway Reference 18252 Seasonal Influenza Healthcare Workers Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Department of Health and Health Protection Agency 16 October 2012 SHA Immunisation leads SHA Influenza Health Care Worker Coordinator PCT Flu Coordinators PCT Immunisation Coordinators Acute Trust Influenza Health Care Worker Data Providers This document provides guidance for Seasonal Influenza vaccine uptake coordinators on how to enter the vaccine uptake data for 2012 13 This collection has received approval from the Review of Central Returns Steering Committee ROCR ROCR OR 2160 FT6 001MAND N A N A Submission of uptake data via ImmForm See section 3 for survey dates Sukam
8. al Das Seasonal influenza vaccine uptake monitoring programme Department of Health DH and Health Protection Agency HPA HCWvac hpa org uk www immunisation dh gov uk Page 2 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Contents 1 Introduction oiite tus e Eiaeia 4 1 1 Guidance for the seasonal influenza vaccination programme 2012 13 4 1 2 Why is immunisation of frontline staff important ccc eeeeeeeeeeeeeeeeeeeeees 4 1 3 Important information regarding the collection of data from primary care 5 2 General questions ANd ANSWELS cccccsscececeseeeesnseeeeseeeeeeseeeeensees 6 2 1 Do Ihave to submit this data oc oesecciieradinecesecceiocececsteserencaie sete rece ahe cant weereee ve 6 2 2 Which staff groups should collect data ON cc cceeeseeeeeeeeeeeeeeeeeeeeeeeeeee 6 2 3 Is vaccine uptake data being collected from social care workers 6 2 4 Cana Trust report vaccine uptake data for another Trust eee 6 2 5 Who needs to provide vaccine uptake data cceceeeeeeeeeeeeeeeeaeeeaeeeees 6 3 Data Collection dates ccccccccssseeeeeeeeeeeeeeeeeeeeeeeeeeaaeaeeeeeeeeeeeeeeeeeeeees 7 4 SUrVvey dataset anii a E aenea aaaea eee 8 5 ImmForm website s srsriiisiriiiosuuuneeeenassdnnunhiosnorr rennara akadai auae ekaina 8 6 ThE Survey oa an voenoaked iewcucteeennequatcaasneseoeenteetadeunae
9. all professional staff with direct patient care All doctors All doctors consists of all doctors and dentists working in hospital and the community and GPs excluding retainers The figures include all grades of hospital community and public health doctor or dentist consultant registrars senior house officers foundation years 1 amp 2 staff staff grades associate specialists clinical assistants and hospital practitioners and students Qualified Nurses Qualified nurses including practice nurses consists of qualified nursing midwifery and health visiting staff working in the hospital and community services and general practice These nurses have at least first level registration Includes nurse consultants nurse managers and bank nurses and students All other professionally qualified clinical staff This comprises of e Qualified scientific therapeutic amp technical staff ST amp T e Qualified allied health professionals AHPs e Other qualified ST amp T e Qualified ambulance staff Qualified scientific therapeutic amp technical staff ST amp T qualified health professionals and students includes consultant therapists ST amp T managers and healthcare scientists These staff work alongside doctors nurses and other health professionals and are categorised into the following two groups Qualified AHPs qualified allied health professionals AHPs and students a
10. cal staff and support to clinical staff Data on GPs and non GPs are collected separately as are GP practice nurses and non GP practice nurses Staff group definitions are identical to NHS Workforce Census definitions and are described in detail in Annex A page 15 Students and trainees in these disciplines and volunteers who are working with patients should also be included The staff list is not an exhaustive list and decisions to provide immunisation should be based on local assessment of likely risk and exposure to influenza 2 3 Is vaccine uptake data being collected from social care workers No we are not collecting data on social care workers 2 4 Can a Trust report vaccine uptake data for another Trust For purposes of ordering vaccine one Trust may order and store vaccine for another Trust However vaccine uptake data must be reported by the individual trust All Trusts are registered on ImmForm although not all Trusts have a registered data provider contact A Trust may only report for another Trust if they have both agreed for a registered contact data provider to submit another Trust s data However data must be reported separately using the three character NHS organisation code 2 5 Who needs to provide vaccine uptake data PCT Immunisation Coordinators and Influenza Coordinators can access the survey as can Acute Trust HCW data providers if registered on ImmForm Contacts previously registered to provide
11. data click on the Submit button the system will automatically calculate the percentage uptake figures You will then get a confirmation message but where errors have occurred instructions regarding the fields requiring further attention will be shown Should there be an anomaly with the data entered the system will alert you to the fields that failed the data validation checks and therefore will require amending Once the data is accepted a page confirming the successful entry is displayed It is here you have the option of extracting the data you submitted to Excel using the Click here to export the data you have saved to Excel link Thank you for submitting data for this survey Please press OK to continue OK 36 Click here to export the data you have saved to Excel 6 3 Possible issues 6 3 1 I cannot enter data because the survey is read only If this message comes up it means that the HCWs data entry window has not opened yet i e you are trying to enter data before the current month ends OR has ended i e it is more than 9 working days from the start of the month Data cannot be entered by a Trust after the Trust deadline SHAs have access for an additional two days after the Trust deadline but will not be able to submit amend data after the SHA deadline see section 3 for data collection dates 6 3 2 When press submit a data validation error comes up There may be several reasons why
12. ealth Care Workers Number of HCWs involved with Direct Patient Care o Number of HCWs NOT involved with Direct Patient Care is Total number of HCWs 5 Number of Health Care Workers and Number Vaccinated by Occupation Seasonal Flu Vaccine Uptake A Number of HCWs involved in direct patient B Number in A care on day of data vaccinated since 1st Sept C in A vaccinated Occupation extraction 2012 since ist Sept 2012 All Doctors excluding GPs o o e GPs Only o o Qualified Nurses midwives and health visitors excluding GP Practice Nurses o o GP Practice Nurses o o Pe All other professionally qualified clinical staff which comprises of o o z Qualified scientific therapeutic amp technical staff ST amp T Qualified allied health professionals AHPs Other qualified ST amp T Qualified ambulance staff Support to Clinical Staff which comprises of a o x Support to doctors amp nurses Support to ST amp T staff Support to ambulance staff Support to GP staff o e Total Calculated by system 0 o 6 Comments Optional 7 Your seasonal flu vaccination campaign status Back Click on the Submit button to sa it for a confirmation message Complete the data fields and click on Submit at the bottom of the page Page 11 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts When you have entered your
13. ents Support to Clinical Staff This comprises of e Support to doctors amp nurses e Support to ST amp T staff e Support to ambulance staff Support to doctors amp nurses nursing assistants auxiliaries nursery nurses health care assistants and support staff in nursing areas Also includes clerical amp administrative staff and maintenance amp works staff working specifically in clinical areas for example medical secretaries and medical records officers They also include all support workers and healthcare assistants as well as students and trainees in central functions as these are mainly general porters involved in moving patients around the hospital Support to ST amp T staff ST amp T trainees and helper assistants Also includes healthcare assistants support workers clerical amp administrative staff and maintenance amp works staff specifically identified as supporting ST amp T staff Support to ambulance staff ambulance personnel trainee ambulance technicians as well as healthcare assistants support workers clerical amp administrative staff and maintenance amp works staff specifically identified as supporting the ambulance service Page 17 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Data Item Definitions of staff groups NHS Infrastructure Support Staff directly involved in the day to day running
14. euntace Seasonal Flu Vaccine Uptake Frontline Healthcare Workers All Trusts 2012 13 October 2012 Cumulative data from 1 Sep 12 to 31 Oct 12 The survey has not started yet You can enter or modify data from 01 November 2012 Click Next to view the survey then click Back to return to the previous screen The ROCR team are keen to receive feedback on central data collections from the colleagues who complete submit returns In particular around the length of time data collectons take to complete and any issues suggested improvements or duplication of dats collections Feedback can be submitted to ROCR using this form webfiles Services ROCR Data t20Collec tion 20F eedbackSe207T emplate xls Page 10 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 6 2 4 Entering and amending data You will see the following data entry screen Seasonal Flu Vaccine Uptake Frontline Healthcare Workers All Trusts 2012 13 October 2012 Cumulative data from 1 Sep 12 to 31 Oct 12 1 What Trust Type are you please select ute NHS Trust IHS Trust Trust NHS Trust ba Trust PCT Based 2 Foundation Trust Status please select O Foundation Trust O Non Foundation Trust 3 For Trusts with Hospitals Only How many hospitals are there in this trust Of the hospitals in the trust how many provided data o 4 Total Number of H
15. me Surveys Past Surveys Feedback FAQ Useful Links AboutUs Change My Details You are signed in es Sign Out Surveys Surveys gt gt SeasonalFluVaccineUptske FrontlineHealthcareWorkers AllTrust 2022 13Month1Om e31 10 2012 Seasonal Flu V e Z m _ UpEska cathe Seasonal Flu Vaccine Uptake Frontline Healthcare Workers All Trusts 2012 13 Healthcare Workers GP TOOL ONLY 2012 13 Currently Selected Survey October 2012 Cumulative data from 1 Sep 12 to 31 Seasonal Flu Vaccine Oct 12 kaynara Selected Organisation x Survey Link Submit Amend View survey data E Seasonal Flu Vaccine GP Patients 2012 13 ALL PRACTICES E Reports MONTHLY Seasonal Flu Vaccine Uptake GP 2012 13 WEEKLY XML BULK 6 2 2 Select the survey month Select the appropriate month if necessary the page defaults to the current month s survey During the campaign as each survey month opens and closes the option to view any data entered for any specific month can be accessed by clicking on any of the blue links under Switch to another survey 6 2 3 Open the survey To submit data or view and or amend data you have already posted click on Submit Amend View survey data Confirm the details are correct and click on Next Form Home Surveys Past Surveys Feedback FAQ Useful Links Change My Details eys gt gt ReasonalMuvactim
16. nisation of primary care it is important that PCTs e provide data on the vaccination of frontline healthcare staff working in primary care on behalf of the PCT i e in organisations commissioned by the PCT e provide data on the uptake of influenza vaccine in the same frontline primary care staff groups as they provided in previous years With the role of commissioning separating from the provision of services within PCTs some of the organisations providing primary care may be providing that care on behalf of more than one PCT This poses a real risk of the double counting of these staff in the survey Every effort should be made at PCT and SHA level to avoid this double counting Page 5 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 2 General questions and answers 2 1 Do I have to submit this data Yes this is a mandatory collection approved as such by ROCR ROCR OR 2160 FT6 001MAND The HCWs seasonal influenza vaccine uptake data survey is a vital part of influenza surveillance in England and provides important information to assist with the implementation of seasonal influenza vaccination campaign locally regionally and nationally 2 2 Which staff groups should I collect data on Vaccine uptake data are collected on all frontline HCWs with direct patient care This includes the following staff groups doctors qualified nurses other professionally qualified clini
17. r survey to account for any staff leave taken during the winter holiday period e SHAs have two additional working days to submit data on behalf of Trusts and validate amend data as appropriate e Once data are submitted the HPA will also validate the data and query any possible anomalies e All Trusts SHAs and HPA will be able to view and amend the submitted data up until their respective end dates for each month after which data will be read only Page 7 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 4 Survey dataset The dataset for the seasonal influenza HCWs vaccine uptake collection 2012 13 is in Annex B 5 ImmForm website The ImmForm website https www immform dh gov uk provides a secure platform for vaccine uptake data collection for several immunisation surveys including the HCWs seasonal influenza vaccine uptake collection The website is hosted and managed by the DH ImmForm is easy to access is password protected and allows SHAs and Trusts to analyse and review their vaccine uptake data For more information about how to register and use ImmForm please refer to the following help sheets www dh gov uk en Publichealth Immunisation immform index htm Page 8 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 6 The Survey 6 1 Survey overview e The survey is cumulative data submit
18. re the following staff Chiropodists podiatrists Page 15 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Data Item Definitions of staff groups Dieticians Occupational therapists Orthoptists Physiotherapists Radiographers Art music drama therapists Speech amp language therapists In primary care AHPs work in teams with GPs nurses and other professionals such as social workers to provide quick and effective care for patients without the need for them to go into hospital Other qualified ST amp T other qualified health professionals including healthcare scientists and pharmacists as well as students These are other staff working in key professional roles Qualified ambulance staff ambulance paramedics technicians emergency care practitioners and ambulance service managers but does not include ambulance trainees From 2006 ambulance staff are collected under more detailed occupation codes which can t be applied to previous years Therefore there will be comparability issues Page 16 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Data Item Definitions of staff groups Support to Clinical Staff Staff working in direct support of clinical staff often with direct patient care who free up clinical staff and allow them more time to treat pati
19. rust Other NHS Trust Primary Care Trust PCT Care Trust NHS Trust based Care Trust PCT Based 2 Foundation Trust Status please select Foundation Trust Non Foundation Trust 3 For Trusts with Hospitals Only How many hospitals are there in this Trust Of the hospitals in the Trust how many provided data 4 Total Number of Health Care Workers Number of HCWs involved with Direct Patient Care Number of HCWs NOT involved with Direct Patient Care Total Number of HCWs calculated by system DD O 5 Number of Health Care Workers and Number Vaccinated by Occupation m All Doctors excluding GPs o o Co BF Col A 100 GPs onl aa ees Qualified Nurses midwives and health visitors excluding GP Practice Nurse CoB CoA 100 Qualified Nurses midwives and health visitors GP Practice Nurses only COBY Col A 100 All other professionally qualified clinical staff which comprises of Qualified scientific therapeutic amp technical staff ST amp T Qualified allied health professionals AHPs Other qualified ST amp T Qualified ambulance staff Col B Col A 100 Support to Clinical Staff which comprises of Support to doctors excluding GPs amp nurses Support to ST amp T staff Support to ambulance staff Col B Col A 100 Support to GP staff OO Col BF Col A 100 Total calculated by system Sum of above Sum of above Col B Col A 100 Occupation
20. s You are signed in as Sign Out Surveys Surveys Seasonal Flu Vaccine Welcome to the ImmForm Website Uptake Frontline Healthcare Workers GP The ImmForm Website is the system used by the Department of Health the National Health Service and the Health Protection Agency to record data in relation to uptake against immunisation programmes incidence of amp Seasonal Flu Vaccine flu like illness and provide Vaccine Ordering facilities for the NHS Uptake Frontline Workers A TOOL ONLY 2 If you have any problems or questions in relation to the ImmForm Website please use the feedback facility available from the tab at the top of the screen or click here Please categorise your feedback so thet we can ensure it gets to the correct part of the team as quickly as possible ImmForm Helpdesk B Seasonal Flu Vaccine The ImmForm Helpdesk has a dedicated telephone number 0844 376 0040 You can still use the usual Uptake GP Patients email address ImmForm dh asi gov uk to contact the Helpdesk Team However please note that not all 2012 13 ALL PRACTICES queries should go to the Support Team For example queries about specific surveys should go to other MONTHLY dedicated mailboxes queries about vaccine deliveries should go to the distributors etc see About Us for more details Page 9 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts onForm Ho
21. seasonal influenza vaccine uptake data for 2011 12 will still be valid New contacts can also be registered at any time see 5 below for more information about the ImmForm website and a link to help sheets Page 6 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts 3 Data collection dates The first survey will commence in November 2012 for vaccinations up to end October 2012 and the final survey will begin in February 2013 for vaccinations up to end January 2013 Please see below the 2012 13 monthly collection dates Survey Month OCTOBER 2012 NOVEMBER 2012 DECEMBER 2012 JANUARY 2013 Data should be provided on vaccinations given between the following dates 1 September to 31 October 2012 1 September to 30 November 2012 1 September to 31 December 2012 1 September 2012 to 31 January 2013 inclusive Trusts 1 November to 3 December to 2 January to 1 February to 9 November 11 December 14 January 11 February 2012 2012 2013 2013 7 working 7 working 9 working 7 working days days days days SHAs 1 November to 3 December to 2 January to 1 February to 13 November 2012 9 working days 13 December 2012 9 working days 16 January 2013 11 working days 13 February 2013 9 working days e Each month Trusts have seven working days to submit data Two extra days have been allocated for the Decembe
22. ted in direct patient care on day between ist Sept amp end of between 1st Sept amp end of of data extraction survey month Seasonal Fiu survey month Seasonal Flu At Dectars excluding GPs 630 299 47 5 GPs Only 365 150 sa Qualified Nurses midwives and health visitors excluding GP Practice Nurses 526 201 rte ep breast 4 207 48 6 All other professionally qualified clinical statt which comprises of Cc o Qualified scientific therapeutic amp technical staff STAT In the example above the figure in question 4 on the Number of HCWs involved with Direct Patient Care circled in red top right is incorrect this figure should be equal to the total number of HCWs involved in direct patient care which is the sum of HCWs by individual staff group circled in red bottom centre i e 3200 not 2300 Therefore this figure needs to be corrected Please note that question 1 What Trust Type are you question 2 Foundation Trust Status must be completed before you can submit your data 6 4 Keeping up to date on the latest survey news ImmForm News is a section on the left hand side of the ImmForm home page that enables us to communicate timely survey information to data providers such as answers to general queries Qrmrorm Home Surveys Past Surveys Reports Administration Vaccine Supply 05 10 2012 16 18 20 Seasonal Flu Frontline HCWs Vaccine Uptake Su e HPV Monthly Vaccine pila ata p Uptake Surveys
23. ted should be on vaccinations given from 1 September 2012 until the relevant month end and not just on vaccinations given since the previous month s survey e As some Trusts may finish their vaccination programme before the final collection there will be an option on the survey form that allows Trusts to indicate that their programme has been completed If the We have finished our seasonal influenza vaccination campaign so these data can be regarded as final box is selected Trusts will not have to submit data for remaining months as their last submitted data will be carried forward as their final data If Trusts have finished their campaign but do not select the box to indicate their programme has been completed they will appear as a non responder for the following month s survey data will not be carried forward and they will be required to submit data for that month e The data will be collected via the ImmForm website No e mail or fax submissions will be accepted 6 2 Entering data onto the survey form 6 2 1 Select the survey Once you have successfully logged in you will need to select the correct survey click on Surveys on the top menu bar You need to select your Trust code under the survey you wish to provide data for in this case the Seasonal Flu Monthly Vaccine Uptake Frontline Healthcare Workers All Trusts 2012 13 Past Surveys Feedback FAQ Useful Links About Us Change My Detail
24. the data validation check fails The error message will indicate what the problem is For example There has been a problem submitting your survey data The following problems have been encountered The following data fields failed validation checks e Number of HCWs involved with Direct Patient Care must be equal to the sum of Number of All Doctors excluding GPs Number of GPs Only Number of Qualified Nurses Number of GP Practice Nurses Number of other professionally qualified clinical staff Number of Support to Clinical Staff Number of Support to GP staff Please amend this value Page 12 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts The affected field is highlighted with a red asterisk as shown below circled in red top right aspa Wisk pc IdSQE 26s Ye IdSeasonalFh AWeekiWaconeLiptake2010 2S2F 11 FronthnehtCWs AllTrusts MorthiOw 3 4 X aa Dwnrorm E E HTTP 404 Not Found O h ip Page O To How many hospitals are there in this trust Of the hospitals in the trust how many provided date 4 Total Number of Health Care Workers Survey Coverage Number of HCWs involved with Direct Patient Care 2300 These two Number of HCWs NOT involved with Direct Patient Care sno figures should 5 Uptake Data be identical Seasonal Flu Vaccine Uptake A Number of HCWs involved B Number in A vaccinated C 4 in A vaccina
25. there is sometimes a large volume of calls and email queries received particularly during the early weeks at the start of the survey As a result there may be delays in getting back to recipients However it is always best to email to ensure an adequate response is received Login password reminders If you have previously registered and used ImmForn it is likely that your login will still be valid You can request a password reminder directly from the ImmForm site see 5 ImmForm support and registering new contacts For ImmForm support to register new contacts and to provide general ImmForm feedback please contact ImmForm dh gsi gov uk Seasonal influenza GP patient vaccine uptake survey queries Queries regarding the seasonal influenza GP patient vaccine uptake data collection process should be sent to influenza hpa org uk Policy queries If you have specific queries regarding the policy of the seasonal influenza programme please submit your query via http www info doh gov uk contactus nsf memo openform Page 14 of 19 Seasonal Influenza HCW Vaccine Uptake Collection 2012 13 ImmForm User Guide for NHS Trusts Annex A Data item to workforce definition mapping Please note GPs and GP practice nurses are separated further within the dataset on the ImmForm website see the dataset at Annex B Data Item Definitions of staff groups Professionally Qualified Clinical Staff consisting of
Download Pdf Manuals
Related Search