tQuest Primary Care User Guide
Contents
1. The Sample Report view allows practice administrators to create a CSV file with details of what stage in the process an order has reached This is dependent on the laboratory providing the sample status to tQuest EMIS LV Test tQuest tO Request Created Date From 06 01 13 Request Created Date To 06 01 14 Requester All v Patient Report on Collected Samples Uncollected Samples Sample Status Not Received Received Cancelled Export CSV The screen is divided into the following fields gt Request Created Date From The start date for the search period gt Request Created Date to The end date for the search period gt Requester A drop down list allows the search to be refined to either a single requester or All practice staff This is the requester who was selected as the Requesting Professional when the request was created See section 2 2 Request gt Patient A free text field that allows a report to be produced for a single patient partial names are allowed in the field INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 32 tQuest lt Indigo Specialised data integration for the NHS gt Report On Radio buttons allow the report to be compiled using either Collected or Uncollected Samples The report uses the information on the Incomplete tab uncollected samples see section 4 1 Incomplete or Complete tab collected samples see se2. PAGE 29 Quest indigo Specialised data integration for the NHS 4 7 1 To PAPER PRINT OuT MARGINS Occasionally it may be required for the print margins of paper printouts to be adjusted It is important that the system is set up to print all of the information for the label within the bounds of the sticker If the information is truncated there may be an impact on the speed and accuracy with which the laboratory can process the request 1 Click on the Test ScriptX Settings button on the bottom right of the screen The following window opens Printer Full Path Name 7ebra LP2824 Printer Source Paper Tray Auto Select Paper Size Margins millimetres Right 6 poo save Cancel 2 Select the relevant printer from the list of available printers in the Printer Full Path Name field 3 Select the relevant paper tray from the available list in the Printer Source Paper Tray field 4 Select the relevant Paper Orientation and Paper Size from the options 5 Suggested print margins will be present if required change the values 6 Click Save amp Print 7 From the Printer Configuration field select the print template to be tested click the Test Printer Configuration button on the bottom right of the screen 8 Repeat steps 1 6 if further adjustment is needed INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 30 Specialised data integration fo
3. The patient s DOB as entered on the PMS gt Sex The gender of the patient as entered on the PMS gt Post Code The patient s postcode as entered on the PMS gt Requester The name of the person the request was generated by or on behalf of See section 4 1 2 Requester The bottom of the screen has the following buttons On the left of the screen gt Edit Highlight one of the outstanding requests to open the original information entered by the requester If the Incomplete tab was accessed from the PMS using the options to view Incomplete Requests or Patient Request Lists the Edit button will take the user to the Sample screen see section 4 7 Incomplete with the Patient see section 2 1 Patient Request see section 2 2 Request and Questions tabs showing if questions were answered If the Incomplete tab was accessed from the PMS using the options to view Complete Requests Location Reports or the Full Sample Queue the Edit button will show the Patient Request Unfinished Items and Questions tabs and the information will be read only gt Search It is possible to search for outstanding requests for specific patients enter the patients name in the Patient Search field and click on the Search button to the right All Incomplete requests for the patient are displayed in the main pane On the right of the screen gt Reprint If an Incomplete request contains any collected samples it is possible to reprint th
4. Indigo Specialised data integration for the NHS tQuest indigo Specialised data integration for the NHS Version Control In case of query Indigo 4 Support Desk 0845 094 0194 support indigo4 com Terms relating to the release of this document This document contains confidential information belonging to Indigo 4 Systems Limited Indigo 4 and is for the intended recipient only Where it contains information of a confidential nature including without limitation information relating to trade secrets special terms or prices these shall be deemed for the purpose of the Freedom of Information Act 2000 as information provided in confidence by Indigo 4 and the disclosure of which would be prejudicial to Indigo 4 5 commercial interests The provision of this document is not intended to infer any commitment on the part of Indigo 4 to enter into a contract to supply any software or services described Indigo 4 Standard Terms of Business apply and are available on request This material contains the valuable properties and trade secrets of Indigo 4 embodying substantial creative efforts and confidential information ideas and expressions no part of which may be reproduced or transmitted in any form or by any means or retained in any storage or retrieval system without the express written permission of Indigo 4 Copyright Indigo 4 Systems Limited 2014 INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CAR
5. gt PMS Login Name The details the user enters into the Login field on their PMS gt ODS Code Displays the ODS code of the practice user if relevant gt Can Request This column details the Requesting Professional for selection in the Requests view See section 2 2 Request The possible options are No amp Proposed e No Identifies that the user can only request on behalf of another user Proposed Informs a System Administrator that this user can make requests in their own name The status will remain Proposed until a System Administrator takes action and changes the status to Yes The bottom left of the screen has three buttons gt Add Clicking on Add displays the Add User window for details of how to complete the window See section 5 4 1 gt Modify Allows the details of the currently highlighted practice user to be changed gt Delete Highlights the details of the relevant practice user on the list and then click on Delete to remove the user s details from the screen and the drop down list on the Requests screen This will not remove the user s details from any historical information on the PMS or tQuest 4 4 1 To App A New USER 1 Click on the Add button The Practice User window opens Name FO Position 2 PMS Login Name ODS Code OO Can Request No Proposed New Request Starting Tab Not Specified X 1 Complete the fields with the relevant information gt Na
6. orderable will display a number in the check box which increases each time the orderable is selected The number of requests is also reflected in the Ordered Items pane See section 2 3 6 Ordered Items 2 3 2 ORDERABLE TREE VIEW Where a System Administrator has configured Orderable Tree Views to be used a Search button will display at the bottom of the relevant Section Tree View Search ap ABDOMEN Ankle Lt gt CHEST gt Ankle Rt DIAGNOSTIC FLUOROSCOPY gt HEAD NECK gt Ankles INTERVENTION LOWER LIME gt Calcanel MRI gt Calcaneum Lt HLUCLEAR MEDICINE gt Calcaneum Rt SCREENING gt Feet ULTRASOUND Femara Thighs ARAY Femur Lt Femur Rt Hit Lt sR Hip Rt Hips Enee Lt Enee Rt Knees Ley Length Measurement Both Ley Length Measurement Lt Lp Ray XR Hip Rt gt LOWER Lime Lp xR Hip Rt When the button is clicked the Orderable Tree View opens to show three panes The first pane lists in alphabetical order the titles of folders that contain either further folders or orderables The hierarchy is navigated by clicking on the folders until the orderables are reached Each time a new level is accessed a further column will open to the right of the current one An overview of the progress down the hierarchy is displayed in the pane on the bottom left of the screen 6 Orderables with an icon on the left indicates that additional information is available To access the information sin
7. INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 37 Indigo Aizlewood s Mill Nursery Street Sheffield S3 8GG Tel 0114 282 3110 Fax 0114 282 3111
8. SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 11 tQuest Indigo Specialised data integration for the NHS gt Info If the Info button is configured by a Trust System Administrator additional information about the orderable may be displayed in a web page for example guidelines for its suitability The orderables that have additional information are identified with a light blue background To see the information highlight the item by clicking on it once then click on the Info button 2 3 5 RADIOLOGY ORDERABLES The full catalogue of Radiology Orderables is accessed from either the Radiology Search button this is shown below the list of modalities or the Open button above the Ordered Items field Note only one of these options will be available dependant on the option the Trust has chosen This accesses the radiology Orderable Tree View See section 2 3 2 Orderable Tree View for details of ordering using the Orderable Tree View 2 3 6 ORDERED ITEMS This pane displays the names of tests and investigations the requester is ordering If enabled by the System Administrator the cost for each item will show on the right under the Price column The Total Price for the order is calculated at the bottom Ordered Items Full Blood Count Glucose Prices above are for information only On the bottom left of the pane are two buttons gt Remove To remove any single item from the Ordered Items pane high
9. an appointment is required for the test and the patient made the appointment within the expiry period but did not arrive the days late count will begin the day after the appointment was missed If an appointment is required and the patient did not make the appointment within the allocated expiry period the days late count begins the day after the expiry period If the department runs a drop in clinic and the patient does not attend any clinic within the allocated expiry period the days late count begins the day after the expiry period INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 24 tQuest indigo Specialised data integration for the NHS In all cases when the expiry date passes the patient will require a new referral to continue their treatment Patient Phillips Lily 2611 1959 NHS 2111116912 Referred To Ultrasound Department By Dr G Green For Examinations US Left Shoulder To Book Appointment Before 26 04 2009 Appointment Booked On 17 04 2009 11 20 Appointment Date 20 04 2009 14 30 Status Unhandled Reason Did not attend appointment The bottom left of the screen has a field to search for specific patients by using either the family name or their NHS number The search will be made using the current filters that are set on the right side of the screen If no results are found but results could be found with different criteria a prompt will advise the user The user has
10. duplicated if a Test Group that includes that item is also ordered as part of the same request Any age or gender restrictions applied to individual tests in the Test Group will exclude those test from view and the request Orderables that have Protocols see section 2 3 7 Protocols attached to them will ask additional questions when they are added to the request whether they are ordered individually or as part of a Test Group See section 2 3 3 Test Groups 2 3 4 PATHOLOGY ORDERABLES The full catalogue of Pathology Orderables is accessed from either the Pathology Search button this is shown below the list of disciplines or the Open button above the Ordered Items field Note only one of these options will be available dependent on the option the Trust has chosen The Pathology Orderables list opens on the left of the screen in a separate window It is possible to filter the list of orderables by selecting the discipline from the drop down list Alternatively the user can type the name full or partial of the test into the Orderables Search field the field is not case sensitive The system will search through all the available tests and display all results that contain the search text anywhere in the test name The pane has two buttons below it gt Add This button can only be used once a test is highlighted clicking the button will place the test into the Ordered Items pane See section 2 3 6 Ordered Items INDIGO 4
11. that have the InPS Vision PMS Workstation User Printer settings will be stored for users of the machine This will require each user of each machine to configure the printer settings The bottom right has an Apply button this should be used to save any changes made to the settings in this section 4 6 Comments This tab allows the practice to maintain a list of Comments which may be added into any free text fields on the Request Form Any Comment that is added to a request and saved see section 2 2 Request will be saved in this area EMIS LV Test Anaerobic vaginosis Appendicitis Asthma2 Bacteraemia Bronchiolitis Campylobacter Candida Cause Cerebro vascular accident Chest infection Chlamydia Cholecystitis Deep vein thrombosis vr Diabetic Add Modify Delete Each line shows a separate comment that can be used on a request The following buttons can be found on the bottom left of the screen gt Add Click on the Add button to open the Comment dialogue window type a new Comment and click on Save to add the new Comment to the list This Comment is now available from the Comment button on the Requests tab See section 2 2 Request gt Modify Highlight a Comment to be modified and click on the Modify button the Add Comment dialogue window opens with the current Comment available Make any changes and select Save gt D
12. their record can still be made and the results will be received by the requester Specific Trusts may require that a valid NHS number is required and mandatory for a request in this situation the request cannot be made electronically It should be noted that it will not be possible to View Previous Results for any patient who does not have an NHS number See section 2 3 9 Previous Available Results The Category radio button indicates the request type for the patient It can be changed by the requester if the request is anything other than the default of NHS The options are NHS Cat2 Private Category II status applies to diagnosis and or treatment which is not available under the NHS The work is carried out by medical staff but does not form part of the duties of the practitioner under the terms of his contract An example of a Cat2 patient would be somebody who was referred by a medical adviser of the Department of Social Security Sexual Health Practices who are using a requesting system other than Blithe Lilie will have two fields Patient Identifier and Repeat Patient Identifier The identifier that the clinic uses should be entered in both fields This information will replace all patient identifiable data in the electronic request 2 2 Request The fields on the Request tab are configured by a Trust System Administrator and will vary between Trusts For the purpose of this document all possible options are described All f
13. user selects Finish the collection date and time field is left blank on the request print out This allows either the sampler to manually enter the information or for external samplers for example at hospital phlebotomy clinics to enter the details with Indigo 4 s Sampler Note Finished requests cannot be accessed INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 15 tQuest indigo Specialised data integration for the NHS from the PMS to add sample details Selecting Save will save the request for the requester to edit the request or for another user to access at the time of collecting the sample See section 5 4 To Complete a Request Started by Another User Radiology investigations cannot be saved selecting Save for requests that include a Radiology order will automatically generate a print out for those investigations In this scenario an order that includes both Pathology and Radiology items when saved will produce a print out for all Radiology investigations and Save the Pathology items only gt Later Specific Date This radio button is selected when the sample will be collected at a future known date either at the GP surgery or another location Selecting Later Specific Date allows a date to be selected by clicking on the Planned Date button When a date is selected it will show on the Planned Date button Users can either Finish or Save the request Finished requests will generate
14. E USER GUIDE PAGE 2 Quest indigo Contents 1 Introduction Ql INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 3 Specialised data integration for the NHS tQuest lt Indigo 0 oe 23000000 2 Ce a AT EE A 7 a 200000 E E EE AL A o EE ve 2 2 2 2 02 0 0 0 0 0 ets Ordering Tests 34 9 Mo ee ee ea mer Te T sn 0 7 A is 6 1 1 1 lt lt E a 073 0770070 007060707070070700707 terse ce 0 200 12707 36 Troubleshooting 6 a 0 a A a A A E L f Associated Documents ee 37 Downloading Associated Documents 3 7 1 INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 4 tQuest indigo Specialised data integration for the NHS 1 Introduction tQuest on line test requesting is seamlessly accessed directly from a GP s Practice Management System PMS It provides a quick effective and flexible requesting solution to meet every clinician s requirements Access to tQuest is available to practice users who have user accounts configured on the PMS and tQuest The options are configured by Trust System Administrators dependent on the local requirements For the purpose of this manual all the possible options which are available in tQuest are described 1 1 Online Help The Help icon is located at the top right side of the scre
15. STPATIENT ONE 999 999 9468 27 01 1925 All Radiology Dr Robert Johnson G4444448 Unhandled EDITESTPATIENT SEVEN 999 999 9522 01 01 1945 All Radiology Dr Robert Johnson G4444448 Unhandled Search on Family Name or NHS Find All Unhandled AllLate Periods All DNA Reasons v Handle View The DNA List tab is divided into the following columns gt Patient Name The full name of the patient gt NHS Number The patient s NHS number gt DOB The patient s date of birth gt Department The department to which the request was made A drop down list allows the DNA list to be filtered by department gt Referrer The name of the person the request was generated by or on behalf of gt Exams Details the examinations that were requested Occasionally the full details will not display when more than one test is on the request A tool tip will show all of the tests when the mouse is held over the column gt Handled Details if any action has been taken for the DNA The options are Unhandled No action has been taken Handled Action has been taken for this DNA for example the patient has been contacted Unhandled with notes An entry was made by a practice user for this DNA but the status has not changed for example attempted to contact patient but no response gt Days Late The number of days that the patient is late this information is dependent on the department s appointment system If
16. a request print out which includes the expected date This can be used as a reminder for the patient and will require the sample collector to write the time of collection onto the request The laboratory will periodically remove any requests when they do not receive samples Selecting the Later specific date button will retain the request on the laboratory system until after the specified date Note When the Finish button is selected a prompt will inform the user that the request is completed and it is not possible to make any changes Requests forms and or labels will always print when the Finish button is selected Windows Internet Explorer 1 4re you sure you wank to complete this request Please note that completed requests may not be modified or deleted If a user attempts to sample a completed request a prompt will inform the user that it is not possible to update the request This Request cannot be Updated as ithas already been submitted to the lab Care should be taken when labelling samples and bags to ensure that the labels are applied to the correct items for the correct patient The opportunity for mistakes to occur is increased when the paperwork printed from the system is not used as soon as it is generated Situations in which multiple users share a printer increase the risk of mistakes It is important when labelling samples that the stickers are applied in accordance with the instructions from the laborator
17. abel s x Browser Configuration Tool Printer Configuration Tool Test ScriptX Settings Test Printer Configuration The Test Printout screen shows with a Printer Configuration field The drop down list is populated with all of the print outs that the practice will produce when a pathology sample is collected or radiology investigation is ordered A green tick indicates the type of print out that will be produced for items selected in the Printer Configuration field A red cross will identify when a type of print out will not be produced The bottom left of the screen has the following buttons gt Browser Configuration Tool Gives guidance and troubleshooting tips to assist with configuring the browser settings gt Printer Configuration Tool Allows the relevant printer to be configured for paper and label print outs The bottom right of the screen has the following buttons gt Test ScriptX Settings This button will show when the Trust allows online test requesting for both pathology and radiology requests and where the printouts for each service use different printers trays orientation or margins A test page can be printed and allows the user to adjust the print margins for paper printouts See section 4 7 1 To Adjust Paper Print Out Margins gt Test Printer Configuration Allows a test printout for the item selected in the Printer Configuration field INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE
18. able See section 2 3 8 Extended Group Questions gt Reprint Clicking the reprint button allows a duplicate request form to be printed gt Recollect To recollect any samples click on the Recollect button A warning will display advising that a new request will be created and recorded in tQuest Click on OK and the original Sample screen will display See section 4 1 Incomplete Recollecting samples does not create a new request in the PMS gt Search It is possible to search for completed requests for specific patients Enter the patient s name in the Patient Search field and click on the Search button to the right All completed requests for the patient will be displayed in the main pane On the right of the screen is a filter and the Close button Clicking on the Close button will return the user to the PMS The Request Status Filter allows the completed requests to be filtered according to their status in the Lab it contains the following statuses gt All Lists all requests from the practice gt Not Received Lists all requests from the practice from which the laboratory has not received any samples gt Received In Part Lists all requests from the practice where some samples for the request have been received by the laboratory gt Received In Full Lists all requests from this practice where the laboratory has received all the samples gt Processed Lists all requests from this practice where the lab
19. an option to view these results by clicking on the OK button The bottom right side of the screen has three filters and two buttons The filters are gt Handled The status in the handled column can be filtered to show handled unhandled with notes and unhandled DNA s gt Late Periods list of preset time periods allows the DNA list to be filtered gt DNA Reasons The DNA list can be filtered according to reason The options are did not attend drop in clinic did not book appointment and did not attend appointment The two buttons are gt Handle Clicking on the button gives the user the option of taking action on the highlighted DNA gt View Clicking on the View button will show the details of the unattended referral 4 4 Practice Users The Practice Users tab allows the practice to configure the list of tQuest users The original list of users is managed by a System Administrator at the time of implementation the housekeeping of this list is then managed at practice level EMIS LV Test Dr Robert Johnson Indigo 4 Test LV User Ada Moaty Delete INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 25 Quest indigo Specialised data integration for the NHS The screen is divided into the following columns gt Name Displays the name of the practice user who has been configured to use the tQuest System gt Position The role of the user at the practice
20. atients NHS number Date of Birth Sex and Family Name The demographics used to perform this lookup are determined by the Trust Where a current result is available an alert will advise the user that there is a current result available Windows Internet Explorer O E cancel Selecting OK will display the report which includes the previous result See Review User Manual The original request for the test may have been generated from another GP surgery outpatient clinic or while the patient was in hospital The report will show regardless of the requesting source A further prompt gives the option of either cancelling the request for the item or continuing to add the item to the request INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 14 tQuest Indigo 2 3 10 OUTSTANDING REQUEST As items are selected tQuest performs a background check to determine if there are any outstanding requests for that test and patient If an outstanding request is identified an alert will advise the requester of an existing request and offer to display the request details Message from webpage Previous requests containing the selected item were Found For a patient with date of birth 29 02 1964 and MHS number 999 999 9476 Would you like to view them cawe Selecting OK will display the request details Primary Care Requests Specimen date and times Orderable Description Collection Expect
21. cordance with the instructions from the laboratory For example most laboratories will ask that sample labels are applied along the long axis of the tube Poor application of sample stickers can lead to delays in the laboratory s workflow and the subsequent delivery of the results 5 Click on Save 6 The tQuest software will close and the user will be returned to their PMS system with the details of the requested test s recorded in the patient record INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 34 Quest indigo Specialised data integration for the NHS 5 2 To Order Tests for Another External User to Sample 1 Follow steps 1 7 as detailed above 2 Click on Finish on the bottom left of the screen 3 Awarning message appears to indicate that the sample cannot be modified or deleted Click on OK 4 Select the printer destination and or the Print button 5 The request is printed with a blank sample time and date field for the sampler to complete 5 3 To Add Additional Tests to an Existing Request 1 From the PMS system access online test requests Update Request 2 Follow steps 1 7 as detailed above The Order screen will open and be populated with the existing request details Note It is not possible to add tests if the requester has previously selected the Finish button 5 4 To Complete a Request Started by Another User 1 From the PMS system access online test requests 2 From the Inc
22. creen displays all the test services that the Pathology and Radiology departments offer The options will be relevant to the age and gender of the patient For example pregnancy tests or pregnancy related protocols will not be available for male patients or female patients outside of child bearing age ranges The catalogue of orderables is also relevant to the individual requesters For example radiology investigations will be available for GP s or practice staff who hold an appropriate qualification only A Trust System Administrator specifies the fields that are mandatory EDITESTPATIENT TWO 29 02 1964 NHS 999 999 9476 Patient Y Pathology Y Biochemistry amp Haematology open Biochemistry amp Haematology Ordered Items Price Warfarin monitoring Magnesium Clotting Bleeding Screen I Phosphate Full Blood Count Rheumatoid Factor g Auto lmmune Profile Urea Elecs amp Creat o Electrolytes Creatinine Lipids incl HDL amp LDL eGFR g Liver Function E E wp HDL only PSA Microalbumin Urine Albumin Creatinine ratio Calcium Cholesterol Total Price 5 Remove Edit Glycosylated Haemoglobin HbA1c Prices above are for information only E E E Glucose E 8 ME m Clinical Details Additional investigations are available using the Search button below gt Serology gt Microbiology Gynae Cytology Pa
23. ction 4 2 Complete gt Sample Status Tick boxes allow different statuses to be included in the report The bottom right of the screen has an Export CSV buiton clicking this button when the fields are completed will give the user the option of either viewing or saving the CSV report 4 10 Request Text This information is configured by the Trust System Administrator to suit local requirements an example of Request Text may include details of the opening hours of the phlebotomy clinic The Trust System Administrator will specify the default Request Text for the practice who then may choose alternative text to be used The screen is divided into the following columns gt Reference The title assigned by the Trust System Administrator that identifies the text gt Text The text that will be printed onto the request print out gt Status Identifies the current Request Text that is printed on all request forms The bottom of the screen has two buttons gt Set Default Highlight the relevant request text and click on Default The status column will change to Set as Default The request form requires a print token to allow this action gt Preview Allows the user to view the full body of the text Note Only a System Administrator at the Trust can create new Request Text INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 33 Specialised data integration for the NHS tQuest Q indigo 5 Ord
24. dd a New User The results for the requested test s are communicated to the professional whose name is entered in this field gt Request Purpose The reason for requesting the test can be selected from the drop down list gt Request Purpose Amplification Allows additional supporting information to be added to the reason for requesting This is a free text field gt Pregnant Select the relevant radio button This field displays for female patients in a specified age range The date ranges are specified by a Trust System Administrator gt Fasting Select the relevant radio button to indicate if the patient is fasting at the time the sample is taken gt Urgency All requests will default to Normal If the request needs to be treated as a priority select Urgent from the drop down list gt Urgency Amplification Allows additional supporting information to be added to the urgency gt Send Copies to The drop down list allows the selection of a hospital consultant to receive a copy of the test or investigation results gt Risk of Infection Select the radio button to indicate if there is any risk of infection from the sample INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 8 Specialised data integration for the NHS tQuest lt Indigo 2 3 Order The Order screen is configured by a Trust System Administrator therefore not all of the sections described may be available This s
25. e in these fields gt Comment This button allows the user to add further information to the request by clicking the button and selecting existing details from a list The list is either populated by a System Administrator at the Trust or by practice users Click on the Comment button and from the list select the relevant text and click OK To add multiple comments hold the Ctrl button and select each comment to be added Alternatively press Shift F8 and then select the next comment to be added and press the Space Bar Mark each entry in this manner and then click on Add gt Save Text If Comments are to be used repeatedly type the information into the field highlight the text and click on the Save Text button below the entry field The information is saved for future entries and is available to all users in the practice when the Comment button is used 2 3 PROTOCOLS A Trust System Administrator may configure some tests to prompt for additional information before the test can be ordered When these items are selected a pop up window will open and display the relevant questions Additional questions J information regarding Thyroid Function On Thyroxine Yes No Thyroxine Dosage Regimen 50ugiday gt On Carbimavzole C Yes Mandatory questions will be in bold text and will not allow the user to proceed until they are completed Depending on the answers further questions may be asked The outcome of the questi
26. ed Collection Receipt Created 15 05 2010 at 16 49 by Or Robert Johnson at Indigo 4 EMIS Test Reports sent to Dr Robert Johnson L Calcium amp Albumin 15 05 2010 16 50 The original request for the test may have been generated from another GP surgery outpatient clinic or while the patient was in hospital The request details will show regardless of the requesting source A further prompt gives the option of either cancelling the request for the item or continuing to add the item to the request Note Only requests made using tQuest will be displayed 2 3 11 COLLECT SAMPLE BUTTONS For sites that are configured to collect their own pathology samples there are three buttons below the Ordered Items pane Now Later Unknown date Later Specific date gt Now The Now radio button should be selected if the sample is being taken immediately by the requester Selecting Now will add the current date and time to the request form and will disable the Save button It will only be possible to Finish the request The request form and or labels will be printed gt Later Unknown date This button is selected either when the person ordering the test will not be taking the sample and the patient is to attend a clinic either at the GP surgery or another location or the requester may wish to edit the request before printing it Selecting this radio button will allow the user to either Finish or Save the request If the
27. elete Highlight the Comment to be deleted and click on the Delete button This does not affect any historical entries of this Comment INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 28 tQuest lt lndigo 4 7 Test Print Out In most cases the Trust will complete the configuration of printers for the practice at the time tQuest is activated It may be necessary to adjust the print margins for request print outs as printer alignment is important when printing onto specialist stationery for example paper sheets that include labels Full details for configuring the browser and printing settings can be found in the tQuest Browser Config Guide found on the website see section 7 Associated Documents Practices that use specialised paper which includes labels should pay particular attention to the printing configuration It is important that the system is set up to print all of the information for the label within the bounds of the sticker If the information is truncated there may be an impact on the speed and accuracy with which the laboratory can process the request For example if a barcode is truncated it will not scan EMIS LV Test 0065 tl Test Printout Printer Configuration Andrology Configuration Description Printer Item Produced by Test Generic A4 Printer Created During Installation Plain paper Zebra Label Printer EPL Created During Installation Bag label s Sample l
28. en using this icon will display an electronic copy of this manual INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 5 Specialised data integration for the NHS tQuest Indigo 2 New Request The screen that is displayed when tQuest is accessed from the Practice Management System PMS is specified by the Practice Administrator If the administrator has not indicated a preference and the user is configured to make requests the Order tab is displayed first See section 2 3 1 Common Orderables The Patient and Request tabs will be populated automatically with details passed from the PMS The tQuest access screen displays the following tabs Patient see section 2 7 Patient Request see section 2 2 Request Order see section 2 3 Order On the top right side of the screen is the Help button this gives access to an electronic version of this manual The bottom of the screen has the following buttons gt Finish Click the Finish button when the order is completed this will generate a request form and or labels This is the option to use when the user entering the request details will be collecting the samples immediately or if the request form will be given to the patient to take to an external location for the sample to be collected gt Save Click the Save button when a request is created and the sample is to be taken at a later time date or by another user at the practice F
29. ering Tests 5 1 To Order Tests for Another Practice User to Sample 1 Access the online ordering from the PMS If the user can make requests in their own name the default tab will be the Order tab Check the Patient tab and Request tabs to ensure all relevant information for the patient is populated 1 Click on the Order tab Either Place a tick in the check box if the item is on the Common Orderables table See section 2 3 1 Common Orderables Or Select the relevant test from the Orderables pane or tree view by selecting the appropriate discipline to which the test is assigned Highlight the relevant test and click on the Add button Or Select the relevant tests by selecting the test group from the drop down list next to the Test Groups field 2 As each item is ordered the details will display in the Ordered Items pane See section 2 3 6 Ordered Items 3 Complete any questions that are asked as the modal window displays See section 2 3 7 Protocols 4 Select the Later unknown date radio button Care should be taken when labelling samples and bags to ensure that the labels are applied to the correct items for the correct patient The opportunity for mistakes to occur is increased when the paperwork printed from the system is not used as soon as it is generated Situations in which multiple users share a printer increase the risk of mistakes It is important when labelling samples that the stickers are applied in ac
30. g Text Collection DateTime None Collect All Samples The Sample tab is populated with details of the tests to be carried out The left side of the screen has details of the test name s and sample types to collect the sample If relevant Selecting the sample in this pane will display the tests in the Ordered Items pane on the right Below the sample INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 17 tQuest lt Indigo Specialised data integration for the NHS pane is the Collect All Samples button Clicking on this button will highlight all the sample requests in the samples pane and add the current server date amp time onto the Collection Date Time button on the right of the screen gt Collected Adding a tick in this check box after highlighting the item in the Ordered Items pane allows individual items to be collected This option is used on occasions when all samples on the request are not collected at the same time gt Details of Sample The details of the sample that are highlighted in the Samples pane on the left side of the screen are entered in this field Selecting another sample in the Samples pane will change these details gt Ordered Items Details of all Items ordered will be listed in this pane gt Warning Select the relevant radio button for any warnings that are relevant to the samples gt Warning Text This is a free text field for supporting information whe
31. gle click on the icon INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 10 tQuest lt Indigo Specialised data integration for the NHS Orderables are selected by highlighting the item and clicking on Add or double clicking on the item The list of ordered items shows in the pane at the bottom right of the screen Orderables from different folders may be added in the same request Clicking on the Close button will close the Orderable Tree View and the Ordered Items pane is populated with the information See section_2 3 6 Ordered Items 2 3 3 TEST GROUPS Orderables that are routinely ordered at the same time can be configured into Test Groups by a Trust System Administrator The available Test Groups are seen by clicking on the Open button next to the Test Groups heading on the right Selecting one of the groups from the resulting menu will display all the tests within the group in the Tests in Group field The items in a Test Group are ordered by either double clicking on the Test Group or highlighting the Test Group and clicking the Add button All the tests from the highlighted group will show in the Ordered Items pane See section 2 3 6 Ordered Items Any item included in a Test Group that is also a common orderable will automatically be ticked in the common orderables table when ordered as part of a Test Group See section 2 3 3 Test Groups Orders for individual items will not be
32. gt Weight RAD Cost The relative value of the test at the time the order was placed The Trust System Administrator may configure tests in price bands this field is used to indicate which band the test is included in INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 31 Specialised data integration for the NHS tQuest lt Indigo The bottom of the screen has the following buttons and filters gt Date From amp Date To Click the Date From button A calendar displays click on a date and select the month and year from the drop down lists Complete Date To in the same way The date ranges can be a maximum of six months apart gt Details Highlight a test and click on the Details button to view the requested time the requester and the Weight RAD cost of the orderable when it was ordered gt CSV Output Allows the highlighted report to be exported to a CSV file The CSV file can be viewed by using spreadsheet software gt Filters There are three filters on the bottom right of the screen from left to right The first field filters on the status of the requests at the laboratory it is selected from the drop down list For example processed reported in full not received The second filter will reorder the results according to number of tests cost or alphabetically The final filter determines whether the list should be displayed in ascending or descending order 4 9 Sample Report
33. he print margins and printer tray to be used for all on line requests Practices that will be printing to labels only will not require Scriptx eMis LV IeSI aa Phone Fax Further Contact Details Practice Management System Use ScriptX at F This Practice Printer Configuration Storage Setting at This Practice workstation Only Workstation User gt Phone The practice telephone number including the area code gt Fax The practice fax number including the area code gt Further Contact Details The practice address and postcode gt Practice Management System Three fields contain drop down lists to select the PMS supplier system and version number if known gt Use ScriptX at This Practice Placing a tick in this box will force all practice users to use ScriptX for request printing See section 4 7 Test Print Out for details of testing the print outs gt Printer Configuration Storage Setting at this Practice A radio button allows the practice administrator to specify where the cookies required for printing configuration are stored The options are INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 27 tQuest data integration for the NHS Workstation Only Printer settings will be stored at the workstation this will require one user to configure the printer settings for all users of that machine This option is recommended for practices
34. ields will be populated by the information held in the PMS An empty field indicates this information was not recorded in the PMS EDITESTPATIENT TWO 29 02 1964 NHS 999 999 9476 Requestid From PMS bC99CE0A D410 220B SAAC oFBSASCFADAC Requesting Professional Robern Johnson 7 Request Furpose Please Select 7 Fequest Purpose Amplification S Pregnant yes No Not Specified Fasting ves No Not Specified Urgency Normal send Copies Please Select 7 Risk of Infection O ves O No amp Not Specified INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 7 tQuest lt Indigo Specialised data integration for the NHS gt Request ID from PMS When tQuest is accessed from the PMS a unique identifier will be generated It is not possible to make any changes to the ID gt Requesting Professional This label is populated with the user s name for practice staff who have permission to request tests in their own right and are accessing the Request screen from their PMS If the person logged onto the PMS is making the request on behalf of another person the requester s name should be selected from the drop down list to the right of this field The drop down list is populated with information that is configured by a Trust System Administrator It is possible for sites to propose a user to be added to the list of Requesting Professionals See section 4 4 1 To A
35. light the item and click the Remove button multiple items can be removed by holding the Ctrl button and selecting all items that are to be removed Any item can be removed regardless of whether it was added as part of a Test Group or individually gt Edit Allows the responses to any Protocols see section 2 3 7 Protocols to be changed Highlight the item in the Ordered Items pane and select Edit all of the questions previously answered will display Enter the new information and click on Save to confirm the changes INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 12 tQuest Indigo Specialised data integration for the NHS gt History This field allows free text to be entered for any relevant patient history that the requester may wish to record and or communicate to the lab gt Current Medication Allows entry of any medication the patient is currently taking gt Clinical Details Allows any supporting clinical information to be communicated to the lab gt Ordered Items Comments Allows any supporting or relevant information to be communicated to the laboratory gt Additional Contact Information Allows any relevant contact information to be entered If configured by the System Administrator two further buttons may be available below the History Current Medication Clinical Details and Additional Contact Information fields The buttons allow Comments to be added or created for us
36. me gt Position gt PMS Login Name The name or mnemonics that the user logs into the PMS with INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 26 Specialised data integration for the NHS tQuest lt Indigo gt ODS Code The ODS code if the user has one gt Can Request No identifies that the user can only request on behalf of another user Proposed informs a Trust System Administrator that the user can make requests in their own name The status will remain Proposed until a Trust System Administrator takes action and changes the status to Yes Users who have a status of Proposed should complete the request using another user s name from the drop down list gt New Request Starting Tab If a starting tab is not specified the requester will default to the Order tab The options are Patient see section 2 1 Patient Request see section 2 2 Request Order See section 2 3 Order 2 Click on Save to complete the registration Cancel will close the form without saving any of the details 4 5 Practice Administration This tab allows the practice details to be configured and displays the option to force the Practice Users to use ScriptX for their request print outs ScriptX is third party software required by tQuest to generate the printout of paper requests Using ScriptX will suppress the Internet Explorer pop ups every time a request form is printed and allows the practice to identify t
37. n a warning is selected gt Collection Date Time This button defaults to None Selecting the Collect All Samples button will change to the current time and date of the server Alternatively click on the button and select the appropriate date and time from the calendar when the sample was collected on another date and time to the current default The bottom of the screen has three buttons gt Delete Click on the Delete button to remove uncollected samples and associated tests gt Finish Click on the Finish button when samples are collected The request form and or labels are then printed out Once the Finish button is clicked the collected samples cannot be changed by the practice users and is moved to the Complete tab see section 4 2 Complete the information is then available to the lab gt Cancel Click on the Cancel button to close the Sample view without saving any changes 3 1 1 To COLLECT ALL SAMPLES ON AN ORDER The most frequently used option on the Sample screen is Collect all Samples From the patient s record in the PMS select the Sample Now option Refer to the relevant Quick Start Guide for details of how to access tQuest to sample the request See_7 Associated Documents for the list of Quick Start Guides 1 Click the Collect All Samples button 2 The current server date and time will be added to the Collection Date Time button 3 Click the Finish button 4 The request form and or labels will prin
38. n1 1970 TA1 APF Indinn A Test leer Edit Patient Search Reprint Close 5 5 5 5 5 5 lt lt lt lt The screen opens with the following tabs along the top Incomplete see section 4 7 Incomplete Complete see section 4 2 Complete DNA List see section 4 3 DNA List Practice Users see section 4 4 Practice Users Practice Administration see section 4 5 Practice Administration Comments see section 4 6 Comments Test Print out see section 4 7 Test Print Out Statistics see section 4 8 Statistics oO Sample Report see section 4 9 Sample Report Requests Text see section 4 10 Request Text The name of the practice appears on the top left of the screen The online help icon is on the top right of the screen on all tabs giving access to the tQuest manual 4 1 Incomplete The main body of the Incomplete tab details all requests that have been created and are waiting for samples to be collected Holding the mouse over any of the lines will present a tool tip with the details of the request The request details are listed under the following columns gt Patient The patient name as entered on the PMS INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 20 tQuest indigo Specialised data integration for the NHS gt Date of Request The date and time the request was generated gt Date of Birth
39. omplete tab select the patient to be tested 3 Select Edit from the bottom left of the screen 4 The Sample screen will display with details of the test request populated 5 Highlight the item s to be collected by clicking on it and putting a tick in the Collected box or select the Collect All Samples button 6 Complete any warning fields that may be necessary 7 Complete the collection time and date 8 Click on Finish on the bottom left of the screen 9 Awarning message appears to indicate that the sample cannot be modified or deleted Click on OK 10 Select the printer destination and or the Print button The request has now disappeared from the Incomplete tab and is available for information on the Completed tab of tQuest INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 35 tQuest Q Indigo Specialised data integration for the NHS 6 Troubleshooting Unable to Access On line Test Requesting Is there a PMS 2 Contact the PMS error displayed Yes w supplier No Is Internet Explorer opening Yes Can other websites be accessed from the PC Please check Contact the practice s r network support Ne e Awww address for example the BBC e N3 address Yes Contact the trust as there is a possible y A ses firewall issue or the server is unavailable Does the message page could not be displayed a
40. ons will determine whether the test INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 13 tQuest indigo Specialised data integration for the NHS can be ordered or not If the test can be ordered it will be displayed in the Ordered Items pane See section 2 3 6 Ordered Items 2 3 8 EXTENDED GROUP QUESTIONS Extended Group Questions are bespoke groups of questions and or instructions they are unique to each Trust and developed to the Trust s specific requirements Extended Group Questions can be prompted when either specific Orderables or associated Disciplines are requested The questions will appear when the requester either selects Save or Finish at the end of a request The requester is guided through a series of questions The answers may prompt either further questions or add items to the request A red asterisk indicates this is a mandatory field The final screen has a Save button which will complete the process Any incomplete fields will be highlighted with a red asterisk and prevent the request from being completed 2 3 9 PREvioUS AVAILABLE RESULTS As items are selected tQuest performs a background check on the Indigo 4 Review server to determine if there are any results for that test This is dependent on the laboratory having Indigo 4 s Review software and the availability of a valid current result The lookup uses either the patient s NHS number or a combination of the P
41. or example the request is created by a GP but the sample is collected by the Practice Nurse A request form and or labels will not be printed gt Cancel Click on the Cancel button to close the request form without saving it except users who have accessed tQuest via the PMS TPP SystmOne who should cancel any requests using the Cancel button at the top left side of the screen 2 1 Patient Selecting the Patient tab will display the following screen EDITESTPATIENT TWO 29 02 1964 NHS 999 999 9476 NHS Number 999 999 9476 Address Line 1 Aqueous Il Title Miss Address Line 2 Forename TWO Address Line 3 Waterlinks Family Name EDITESTPATIENT Address Line 4 Aston Cross Previous Family Name PO Address Line 5 Rocky Lane Date of Birth 29 02 1964 Post Code Bb SRQ Home Phone Number Sex Female Ethnic Origin Work Phone Number Mobile Phone Number The Family Name and Date of Birth are mandatory fields The remaining fields may be specified as mandatory by a Trust System Administrator INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 6 tQuest lt Indigo Specialised data integration for the NHS When tQuest is accessed from the PMS the patient details will be populated with the patient s demographics as they are recorded on the PMS Any fields that are left blank indicate that the information is not available in the PMS In general requests for patients who do not have an NHS number on
42. oratory has processed all the samples gt Reported In Part Lists all requests from this practice where some of the tests ordered in the request have had results reported by the laboratory Outstanding results will be reported on and at that time the request status will become Reported in Full gt Reported In Full Lists all requests from this practice where the laboratory has reported the results on all the tests ordered in the request gt 4 3 DNA List The DNA Did Not Attend List tab is only present for Trusts that allow radiology requests via tQuest and is not present for all practices The details of patients who have not attended their appointments did not book an appointment or did not attend a drop in clinic within a specified time period will be listed on this screen The first 100 DNA s will be listed on the screen a warning will advise if there are more than 100 Filters on the Department INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 23 tQuest Indigo Specialised data integration for the NHS and Referrer columns and on the bottom right of the screen can be used to view DNA s which are older than the initial 100 on display There is an option to take action on any of the DNA s on the list This action is fully audited and the information can be retrieved by Indigo 4 EMIS LV Test Incomplete Patient Name NHS Number Department All Departments v All Referrers EDITE
43. ose request forms by clicking the Reprint button If the request does not contain any collected samples the Reprint button will be greyed out gt Close Clicking on the Close button will return the user to the PMS 4 1 1 DATE OF REQUEST The date of request can be filtered to see requests that were made within specific time frames the drop down list on the right of the field allows the user to filter the information The date and time are those on which the request was initially generated any alterations to the request and subsequent saving will retain and display the details of when it was originally saved 4 1 2 REQUESTER The Incomplete screen can be filtered to see requests that were made by or on behalf of a specific requester the drop down list on the right of the field allows the user to filter the information INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 21 Specialised data integration for the NHS tQuest indigo 4 2 Complete A request is complete once all the tests are sampled and the user clicks on Finish either on the Sample view see section 4 1 or the Order view See section 2 3 Order EMIS LV Test tQuest tO Date of Request Date of Birth All EDITESTPATIENT EIGHT Tuesday 13th April 12 54 PM 12 03 1972 EDITESTPATIENT EIGHT Tuesday 13th April 12 57 PM 12 03 1972 EDITESTPATIENT EIGHT Tuesday 13th April 01 03 PM 12 03 1972 EDITESTPATIENT EIGHT Tuesday 13th Ap
44. ppear No Is a blue screen with the i i 9 0 following message displayed address addingto lt Yes this IP address nnn nnn nnn nnn tQuest has not been granted access to the tQuest system No Is a blue screen with the following message displayed Yes Unfortunately no username was passed by the PMS Please contact your supplier No Is a blue screen with the following message displayed Refer to Practice Users section of the Primary Care User Guide rss available on our website www indigo4 com unable to create a request as login user XYZ is unknown No Document details of the issue and contact the PMS supplier INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 36 tQuest indigo Specialised data integration for the NHS 7 Associated Documents tQuest in Primary Care EMIS LV amp Indigo 4 tQuest EMIS PCS amp Indigo 4 tQuest EMIS Web amp Indigo 4 tQuest Advanced Health and Care Crosscare amp Indigo 4 tQuest InPS Vision amp Indigo 4 tQuest Microtest Evolution amp Indigo 4 tQuest TPP SystmOne amp Indigo 4 tQuest Review User Manual OD tQuest Browser Configuration 7 1 Downloading Associated Documents All Quick Start Guides are available to download from the Indigo 4 website at www indigo4 com support guides
45. r the NHS tQuest indigo 4 7 2 To CONFIGURE QT PRINTX PRINTING LABEL PRINTING 1 Click on the Printer Configuration Tool button on the bottom left of the screen 2 Click the Configure Label Printer link The following window opens 1 Double click the printer you wish to use 2 Click Save All printers available includes non label printers Zebra LP2824 Port COM1 PRINTER etc Printer name required if port is PRINTER 3 Double click on the required printer in the All Printers Available field 4 The Port and Printer Name fields will auto complete 5 Click Save 4 7 3 ADJUSTING PRINT MARGINS WINDOWS PRINTING Windows Printing is used when the practice is not using ScriptX or QT PrintX printing 1 Select File then Page Set Up from the top left of Internet Explorer 2 Adjust the margins as necessary 3 Click OK to save the settings 4 8 Statistics The Statistics view gives details of the type and number of tests that are ordered for selected date ranges Information on this screen is only visible for Trusts that have configured a Weight RAD cost for each orderable it will not show statistics for the actual cost of requests when a price is calculated at the time an order is placed The screen is divided into the following columns gt Orderable Description The name of the orderable displayed when requested gt No of Orders The number of orders in the specified date range
46. return to the Complete view or Close to exit tQuest When the View button is used to see the details of an Incomplete request the following tabs will show dependent on the individual request Patient The patient s details as entered on the PMS and which were included on the original request Request The details which were completed on the original request Finished Items Lists the disciplines and the samples which were collected under that discipline and their associated orderables The Order Reference Number corresponds to the barcode on the printed Request Form printed when the Finish button was selected at the time of sampling the printed form is included with the sample and sent to the Lab from the practice Each sample description details the current Lab status and may be Not Received Received Damaged Entered or Reported The local code Lab code of the test appears INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 22 tQuest Indigo Specialised data integration for the NHS after the test description Questions This tab displays any Protocol questions and answers asked at the time of selecting an orderable See section 2 3 7 Protocols The questions are grouped under the orderable There may also be questions relating to a discipline which is part of the order Extended Questions This tab displays any questions and answers asked at the time of selecting an order
47. ril 02 17 PM 12 03 1972 EDITESTPATIENT EIGHTEEN Wednesday 9th December 05 01 PM 21 07 1960 EDITESTPATIENT EIGHTEEN Tuesday 2nd November 04 41 PM 21 07 1960 EDITESTPATIENT FIFTEEN Thursday 12th August 05 33 PM 14 09 1929 EDITESTPATIENT FIFTEEN Thursday 12th August 05 36 PM 14 09 1929 EDITESTPATIENT FIFTEEN Tuesday 29th October 04 35 PM 14 09 1929 D STPATIFNT FIFTFFN Wednesday 30th Octoher 19 31 AM 14 09 1929 Reprint Recollect Patient Search Search Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Robert Johnson Dr Rohert lnhnson gt lt lt lt 5 The Complete screen is divided into the following columns gt Patient The patient name as entered on the PMS gt Date of Request The date and time the request was generated Date of Birth The patient s DOB as entered on the PMS gt Sex The gender of the patient as entered on the PMS gt Postcode The patients postcode as entered on the PMS gt Requester The name of the person the request was generated by or on behalf of The bottom of the screen has the following buttons On the left gt View Highlight the request and then click on the View button This will display the details of the request on screen the details are for information only and cannot be altered from this view the only options are Back to
48. t out 5 The collected items will move from the Incomplete tab see section 4 7 Incomplete to the Complete tab See section 4 2 Complete INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 18 tQuest indigo Specialised data integration for the NHS 3 1 2 To CoLLEctT INDIVIDUAL ITEMS ON AN ORDER There may be occasions when not all samples are collected on the same visit It is possible to collect individual items in this situation the collected samples will remain on the Incomplete tab See section 4 7 Incomplete The collected samples will move to the Finished Items tab which is seen when the Edit button is clicked on the Incomplete tab The uncollected samples can be seen on the Unfinished tab 1 From the patient s record in the PMS select the Sample Now option Refer to the relevant Quick Start Guide for details of how to access tQuest to sample the request See 7 Associated Documents for the list of Quick Start Guides 2 On the left of the screen highlight the item to be collected 3 Click the Collected box to add a tick 4 Click the Finish button 5 The request form and or labels for the completed item will print out 6 The collected items will move from the Incomplete see section 4 1 Incomplete tab to the Complete tab See section 4 2 Complete All outstanding items will remain on the Incomplete tab until they are collected 7 ACollected tab will show the next time a user vie
49. thology Search gt Radiology Comment Save Text Ordered Items Comments j zi Comment Save Text Collect Sample Now Later unknown date Later specific date Planned Date None View Previous Test Results Save Cancel 2 3 1 COMMON ORDERABLES A Trust System Administrator will determine and configure the Common Orderables area of the Order screen Common Orderables are the items that are most frequently requested by GP surgeries Typically they reflect those that are ordered on paper requests by completing the check boxes Common orderables are ordered in the same manner electronically by ticking check boxes The screen will display with one or more titles of Expandable Sections on the left The Expandable Sections give access to Common Orderables that are grouped together clicking on the arrow to the left of the title will open the Expandable Section Where only one Expandable Section is configured the screen will display as a single table The name of any Common Orderable which is underlined indicates that additional information is available To access the information single click on the name of the Common Orderable INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 9 tQuest indigo Specialised data integration for the NHS Ordering multiple instances of a test is possible if configured by a Trust System Administrator Clicking on the
50. ws the Sample screen The Collected tab shows details for all samples that were collected from the original request INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 19 Q indigo Specialised data integration for the NHS tQuest 4 GP Admin The practice Admin for tQuest can be accessed from the user s PMS Refer to the relevant Quick Start Guide for details of how to do this See 7 Associated Documents for the list of Quick Start Guides EMIS LV Test tQuest tO Date of Request Date of Birth Requester All Indigo 4 Test LV User EDITESTPATIENT MR ONE Wednesday 11th August 04 40 PM 27 01 1925 86 5RQ Indigo 4 Test LV User EDITESTPATIENT MR ONE Thursday 23rd September 07 53 AM 27 01 1925 86 5RQ Indigo 4 Test LV User ONE MR EDITESTPATIENT Tuesday 24th November 02 42 PM 01 01 1970 TA1 4PE Indigo 4 Test User ONE MR EDITESTPATIENT Tuesday 24th November 02 47 PM 01 01 1970 TA1 4PE Indigo 4 Test User ONE MR EDITESTPATIENT Tuesday 24th November 03 00 PM 01 01 1970 TA1 4PE Indigo 4 Test User ONE MR EDITESTPATIENT Tuesday 24th November 03 16 PM 01 01 1970 TA1 4PE Indigo 4 Test User ONE MR EDITESTPATIENT Tuesday 24th November 03 18 PM 01 01 1970 TA1 4PE Indigo 4 Test Lise ONE MR EDITESTPATIENT Tuesday 24th November 03 24 PM 01 01 1970 TA1 4PE Indigo 4 rae a E ONE MR EDITESTPATIENT Tuesday 24th November 03 32 PM 01 01 1970 TA1 4PE indigo 4 11111 ONE MR ENITESTPATIENT Fridav 27th Novemher 10 59 AM n1
51. y For example most laboratories will ask that sample labels are applied along the long axis of the tube Poor application of sample stickers can lead to delays in the laboratory s workflow and the subsequent delivery of the results INDIGO 4 SYSTEMS LIMITED TQUEST PRIMARY CARE USER GUIDE PAGE 16 Specialised data integration for the NHS tQuest lt Indigo 2 3 12 View PRevious TEST RESULTS For sites that have tQuest configured to work with Indigo 4 s Review software a View Previous Test Results button will be present Clicking this button will open Review to display any previous test results for the patient as long as they have a valid NHS number See the Review User Manual 3 COLLECTING A SAMPLE From the patient s record in the PMS select the Sample Now option Refer to the relevant Quick Start Guide for details of how to access tQuest to Update or Sample the request See Z Associated Documents for the list of Quick Start Guides The Order tab is replaced by the Sample tab 3 1 Sample The Sample tab displays for all practices that will be collecting their own samples EDITESTPATIENT TWO 29 02 1964 NHS 999 999 9476 Patient Request Sample This request requires the following Samples Please click on a Collected Sample to enter relevant details Details of Sample EDTA Purple EDTA Purple Ordered Items Hp Full Blood Count Quantity Warming Yes No Not Specified Warnin
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