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Blackboard Collaborate Moderators' User Guide Contents

1. Available Sharing Selections Figure 80 List of applications running 3 From the point of view of the person sharing the application the Whiteboard area of Blackboard Collaborate minimises leaving only the Audio and Video Participants List and Chat areas visible For other users the Whiteboard is replaced with a view of the Shared application The shared application is surrounded by a yellow border an example of which is shown in Figure 81 Figure 81 Yellow border surrounding shared application 4 Tostop sharing the application either close the application remembering to save changes first or click the Stop Sharing link just under the Application Share icon Control of Shared Applications by Other Users Control of the shared application may be passed to others by the user who initiated the application share To give control of a shared application to another user 1 Select the relevant user in the Participants List by clicking on them once Page 37 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide 2 From the Tools menu select Application Sharing and Give Control of Shared Applications 3 Blackboard Collaborate prompts with a dialogue box to confirm you wish to give control of the shared application to that user Figure 82 Give Control Giving control of shared applications to Joe Bloggs To take back contro
2. Figure 65 The Load Content button 3 The Load Content dialogue box opens Navigate to find the PowerPoint presentation you wish to add to the Whiteboard area Figure 66 Page 31 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Load Content a E NUR 208 Introduction to the Programme Spring_08 ppt 6 The Scottish Drug Tarr te a Recent Items T m ey E es m p p p p p P harmacology for non medical prescribers Now 2007 pdf The Scottis harmacology for non medical prescribers Nov 2007 ppt Th The cottis rescription Trails pdf rescription Trails ppt Wl principles_of_clinical_phram doc principles_of_clinical_phram pdf TE Supplementary Prescribing and CMPs Aut _07 pdf Supplementary Prescribing and CMPs Aut _07 ppt SL The BNF and Rx Writing pdf 223 The BNF and Rx W riting ppt Files of type All Files Figure 66 Browsing to find the presentation to be added to the Whiteboard Click Open pa NUR 208 Introduction to the Programme Spring_09 pdf The Scottish Drug Tarr NUR 208 Introduction to the Programme Spring_09 ppt E The Scottish Drug Tarr h Drug Tarr h Drug Tarr ractical Learning Experience amp DEP Spring_08 pdf The Scottish Drug Tarr Practical Learning Experience amp DEP Spring_0 amp ppt al 5 Blackboard Collaborate converts each of the slides in the presentation
3. Moderators may effectively hand control of a session to another user by giving them Moderator Privileges Users given Moderator Privileges will have the same powers in the session as the main Moderator apart from the ability to take Moderator Privileges away from the main original Moderator Giving Moderator Privileges To give a user Moderator Privileges follow these steps Select the user in the Participants List From the Tools menu select Moderator then Give Moderator Privileges Alternatively right click on the user in the Participants List and select Give Moderator Privileges 3 Blackboard Collaborate prompts to confirm your intention Figure 89 Give Moderator Privileges Figure 89 Confirming giving moderator privileges 4 Click Yes to confirm 5 Users are alerted to their new status Figure 90 Page 41 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide You have been granted moderator privileges Figure 90 Confirmation of new Moderator Privileges Taking Back Moderator Privileges To remove Moderator Privileges from a user follow these steps Select the user in the Participants List From the Tools menu select Moderator then Take Away Moderator Privileges Alternatively right click on the user in the Participants List and select Take Away Moderator Privileges 3 Moderator Privileges are removed from that user Recording sessions Blackboard Collab
4. Steve Boulton 11 52 You have 5 minutes of discussion time left in your groups before we all reconvene in the main room for summing up Dismiss Figure 63 Example Chat Announcement Font Size The font size in the Chat area may be changed To do this click the pull down menu in the top right hand corner of the Chat area and select either Increase Font Size or Decrease Font Size as shown in Figure 61 Floating the Chat Panel As with other panels in Blackboard Collaborate the Chat panel may be detached and floated on screen to allow more working space for other panels To do this click the pull down menu in the top right hand corner of the Chat area and select Detach Panel as shown in Figure 61 The detached panel may be dragged and dropped to another location by clicking and dragging its title bar as in regular Windows behaviour To re attach the panel click the cross in its top right hand corner Whiteboard The Whiteboard is the main area of the screen in Blackboard Collaborate on which presentations may be shared by the Moderator or anyone with Moderator privileges and annotated by all users who have the option available a choice made by the Moderator Adding a Presentation to the Whiteboard and Navigating Around It To add a presentation to the Whiteboard area follow these steps Figure 64 The Whiteboard icon 1 Click the Whiteboard icon Figure 64 2 Click the Load Content button Figure 65 Load Content
5. The Follow button 13 The Explore Mode button Figure 74 toggles between On and Off The default setting is Off When on Moderators may move to another slide in the presentation without changing the slide other users are seeing Figure 74 The Explore Mode button 14 The Page Explorer button Figure 75 allows the Moderator to reopen the Page Explorer as a floating panel if it has previously been closed Figure 75 The Page Explorer button Adding Clearing and Deleting Pages The Moderator may add clear or delete pages from the presentation using the options appearing top left of the Whiteboard area Figure 76 Page 34 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Hew Page Clear Page Delete Page Figure 76 The New Page Clear Page and Delete Page options New pages are inserted after the currently displayed slide Clearing a page will remove all annotations from the currently displayed slide but will not alter the slide itself Blackboard Collaborate prompts to confirm deletion first Figure 77 Are you sure you want to dear the entire Page Foreground objects to be deleted 7 Figure 77 Confirmation to clear a page of annotations Annotating the Whiteboard A series of options are available to interact with the items on the Whiteboard These include a series of pens shapes and text boxes all available in a floating toolbar Figure 78 This tool
6. Appointment being created in Microsoft Outlook 4 Edit the Reminder time you wish to give yourself for this session if required by selecting the appropriate reminder time from the pull down menu 5 Click Save amp Close The appointment is added to your Calendar in Outlook Page 12 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Section 3 Moderating a Session Audio Communication Blackboard Collaborate allows audio communication Indeed this is one of its key components Audio Setup Wizard Before being able to communicate using audio it is necessary to run through the Audio Setup Wizard This needs to be done at the start of every session although once you become familiar with the process it only takes half a minute to do Before commencing this process ensure any headphones microphones or speakers you wish to use are plugged in to the computer To run the Audio Setup Wizard follow these steps 1 From the Tools menu select Audio then Audio Setup Wizard as shown in Figure 20 Tools Window Help Application Sharing Audio j Audio Setup Wizard Chat i Microphone Settings E OR EE Interaction j Speaker Settings Polling Maximum Simultaneous Talkers Profile Adjust Microphone Level Up Ctrl Shift Up Video Adjust Microphone Level Down Ctrl Shitt Down Whiteboard Adjust Speaker Level Up Ctrl Up Adjust Speaker Level Down Ctrl Down Figure 20 Selectin
7. Collaborate gt Blackboard Collaborate Cc 8 Elluminate Inc Cal https sas elluminate com site internal upload file supervisor form ac W w Blackboard gt aa collaborate Blackboard Collaborate preload filenames must be less than 64 characters including any file extensions Blackboard Collaborate whiteboard and plan files end with wbd wbp elp or Lelpx Blackboard Collaborate supports the following Multimedia file types MPEG files mpeg impo mpe mav mp QuickTime files mov qt Windows Media files wmv Flash files swf udo files mp3 Supervisor File Upload Form Upload Specify the Choose File No file chosen upload file Specify the file description optional 2011 Blackboard Inc and its subsidiary companies All rights reser Terms of Use Privacy Policy an d Rules of Conduct Figure 9 The Supervisor File Upload Form 34 Click the Choose File button 35 An Open dialogue box appears Navigate to find the file to be uploaded and select it 36 Click Open The dialogue box closes and the title file is added to the page 37 In the Specify the file description optional text box type a file description this is optional 38 Click the Upload button The file is uploaded and if successful a confirmation message is returned Figure 10 File Upload When the file processing is complete the results ofthe file upload will be described below Once you have rev
8. Hide Attendee Names ensure the Hide the names of the attendees in recordings check box is unticked to ensure that attendees names appear in the recording 24 Alongside Video Quality from the pull down menu select the appropriate Video Quality setting to use when recording an Blackboard Collaborate session Fine Color is the default and is recommended 25 Alongside Boundary Time enter a number for the number of minutes before the start time a participant may join the session The default here is 60 minutes and is recommended This gives attendees plenty of time to join early and sort their audio and webcam set up out in advance of the actual session starting 26 Alongside Max Talkers enter a number for the number of talkers who may talk simultaneously in the session The maximum here is 6 and that is recommended 27 Alongside Max Cameras enter a number for the number of web cameras that may stream simultaneously in the session The maximum here is 6 and that is recommended 28 The remaining options on the scheduling form relate to settings for users being able to join the session s audio stream via phone The University of Stirling does not currently support this aspect of using the Blackboard Collaborate software package and so these sections should be left blank 29 Click the Default Fields option in the left hand Additional Settings menu again to collapse away that part of the scheduling form this is optional but doing it makes the view t
9. Type Lock Responses Make Responses Visible Publish Responses to Whiteboard Detach Panel Figure 50 The Moderators Controls Global Permissions Please note changing the options using this pull down menu will affect ALL users in the session apart from Moderators This range of settings is known as the Global Permissions The functionality options are listed below e Audio Toggles On and Off Default setting is On Turning this option off will mean that no users in the room apart from Moderators will be able to use their microphones or speakers e Video Toggles On and Off Default setting is On Turning this option off will mean that no users in the room apart from Moderators will be able to use webcams e Chat Toggles On and Off Default setting is On Turning this option off will mean that no users in the room apart from Moderators will be able to use the Chat Tool e Whiteboard Toggles On and Off Default setting is On Turning this option off will mean that no users in the room apart from Moderators will be able to annotate the Whiteboard e Application Sharing Toggles On and Off Default setting is On Turning this option off will mean that no users in the room apart from Moderators will be able to invoke an application share The Application Sharing icon above the Whiteboard area is greyed out e Web Tour Toggles On and Off Default setting is On Turning this option off will mean that no users in the room
10. and return to step 8 to have another go at setting up the microphone Before you try a second time check you have not accidentally muted the microphone or speakers 16 Once the audio input has been sorted the Setup Complete dialogue box is displayed Figure 29 Audio Setup Wizard Setup Complete Audio setup is now complete You can adjust your audio settings as needed outside of this wizard through the microphone and speaker volume sliders which are located in the Audio amp Video panel Audio settings are preserved from one session to the next so you should not need to run this wizard again unless you make changes to your audio equipment Figure 29 The Setup Complete dialogue box 17 Click OK to clear the dialogue box Audio Setup is now complete Audio Controls During a Blackboard Collaborate session the control panel for managing audio input and output volume and for controlling when your microphone is active appears in the Audio and Video panel Figure 30 AUDIO amp VIDEO a Talk Video yel l Figure 30 The Audio and Video panel with no webcam pictures showing To ensure your voice is broadcast during a Blackboard Collaborate session click the Talk button when you wish to speak Figure 31 Page 17 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Talk Figure 31 The Talk button inactive When active the Talk button displ
11. and set it to be the maximum number of users who may be in the room at any one time The University of Stirling s Moderator Access licences allow up to 100 users in a room at any time so you might as well set this value to be 100 allowing most use of the room during your session Figure 2 shows an example of the Basic Fields part of the scheduling form after these items have been completed Basic Fields Create the Session Session Name Module 1 Tutorial for Semester 2 Students NUR204 Session Starts 2014 Nov 12 Y 03 v 00 v Y T Session Ends 2014 v No FY 12 h 04 v 00 v PM Y m Reserve Seats 100 Specify the number of Blackboard Collaborate seats you wish to reserve for the meeting Figure 2 An example of the Basic Fields of the scheduling form after completion 8 Next click the Advanced Fields option in the left hand Additional Settings menu Figure 3 Page 3 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Advanced Fields Figure 3 The Advanced Fields button 9 The Advanced Fields part of the scheduling form is displayed Figure 4 Advanced Fields Time Zone British Time Europe United Kingdom GMT 00 00 e Observe DST Figure 4 The Advanced Fields part of the scheduling form 10 Select the relevant Time Zone from the pull down menu The default here is GMT and so there is usually no need to change this 11 Click the Advanced Field
12. and so the link may only be clicked no more than 60 minutes before the start time If the link is clicked too early then your web browser returns an error message asking you to come back at the appropriate time Alternatively the second link in the email may also be clicked to join the session When users click this second link they are taken to an interstitial web page and asked to type their display name and log into the session by clicking a Log In button Figure 17 shows an example of this page Session Login Please enter your Name for the session Note The Name may nof exceed G4 characters Login gt Figure 17 Session Login page Page 10 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide In Session Invitations During a session it is possible for anyone with Moderator access to the session to invoke an in session invitation This will either generate an email or allow you to copy and paste a URL into an email to allow other users to join the already running session To do this follow these steps 1 From the Tools menu select In Session Invite then Invite New Participant 2 The Invite New Participants dialogue box is displayed Figure 18 Invite New Participants Invitation Message Please join me in a session entitled MODULE 1 TUTORIAL FOR SEMESTER 2 STUDENTS NUR204 This session is currently in progress To join the session please click on the link be
13. join the session checkbox is ticked to allow all users joining the session to set up their web cam and audio appropriately These options can always be turned off again later by the Moderator if required 19 Alongside Enable Recording ensure the Enables the Moderator to turn the recorder on and off during the session check box is ticked to enable the starting and stopping of recordings during a session 20 Alongside Email Recording Link ensure the If a recording is made session attendees who were invited to the session using the SAS are automatically emailed after the session with recording playback information check box is unticked The URL of a session recording can always later be extracted from the SAS and emailed to attendees Having this checkbox unticked gives the moderator a chance to review the session prior to sending such an email out Page 5 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide 21 Alongside Enable Recording Viewer Details ensure the Captures additional recording viewer details Viewers will be prompted to enter a name and or email address if the SAS cannot determine appropriate values for these fields check box is unticked 22 Alongside Allow In Session Invitations ensure the Provide the ability to invite guest users via email to an active session check box is ticked This allows moderators to invite other users to the session when it is running 23 Alongside
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15. of All Participants for details of how to do this for all users in one go or the section on Moderator Control of Individual Participants for details of how to do this for individual users in the session Breakout Rooms Breakout Rooms are sub divisions of the online session in Blackboard Collaborate and may be used to put users into groups for breakout discussion before reconvening in the main room to summarise or round up the discussion Users in a Breakout Room will still experience the same functionality as in the main room except they will only be able to communicate with users in the same Breakout Room Creating a Breakout Room To create Breakout Rooms follow these steps 1 From the Tools menu select Breakout Rooms and then Create Breakout Rooms The Create Breakout Rooms dialogue box is displayed Figure 86 Page 39 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Create Breakout Rooms Name of rooms Room Number of rooms 4 Distribute Options Don t move participants Distribute participants evenly Divide into groups of Indude moderators in distribution Figure 86 The Create Breakout room dialogue box 2 Type the stem of the room name in the Name of rooms text field the default here is Room although this may be changed 3 Type the number of Breakout rooms required in the Number of rooms box Decide how best to distribute the all th
16. the session An example of this email is shown in Figure 16 To add an event to your Microsoft Outlook Calendar for this session follow these steps 1 Click the link under the text saying To add this Blackboard Collaborate session to your calendar please click the following link 2 Microsoft Outlook is opened if it is not already running and an new appointment is created The appointment contains the link needed to join the session both in the Location field and in the main text body of the appointment Figure 19 Page 11 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide a iW 9 WwW jF Nurp2o Lecture 44nd Workshop 4 Appointment File Appointment Insert Format Text Rewiew F o 3 calendar pam met 29 d Zs a Show As B k i EN EEE e Emi Hi te ME Busy ty c rer i Save amp Delete App t scheduling Invite a Reminder None Recurrence Time Categorize Close IN OneNote Assistant Attendees Zones j Accions Attendees Options Tags Adjacentto another appointment on your Calendar Subject Murp26 Lecture 44nd Workshop 4 Location Attpsysas elluminate comm jniprsid 2010246 2mivid 1L04E4ece51FR50BDE 140 7ECDGo2 7 B209 To attend this session please goto https Msas elluminate comm rlpysid 20 10246 amp miuid 104E45065 1 FBS86DE1 457 ECDss2 7 B2068 In Shared Folder pal Calendar From Microsoft Exchange Figure 19 New
17. unfortunately be used to capture screen shots of Blackboard Collaborate itself Clip Art Places a Clip Art image on the Whiteboard The image to be used is selected from floating toolbar of clip art images which pops up This toolbar contains tabs with different types of clip art images under each tab Controlling Annotation of the Whiteboard The Moderator may disable all these annotation options See the section on Moderator Control of All Participants for details of how to do this for all users in one go or the section on Moderator Control of Individual Participants for details of how to do this for individual users in the session Page 36 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Application Sharing Users may share any applications open on their machine with others in the session who may contribute to them The user initially sharing the application may pass control of the application to other users in turn This is useful for collaborating on documents and presentations Starting and Stopping an Application Share 1 To share applications click the Application Sharing icon Figure 79 Figure 79 The Application Share icon 2 A dialogue box opens showing all applications running on the computer Figure 80 Select the one to be shared and click Share to share this application with other users Select your desktop or an open application you would like to share
18. user will not be able to use their microphone or speakers You can use this option if a user has left a microphone open and this is creating audio feedback for other users e Video Toggles On and Off Default setting is On Turning this option off will mean that this individual user will not be able to use a webcam e Chat Toggles On and Off Default setting is On Turning this option off will mean that this individual user will not be able to use the Chat Tool e Whiteboard Toggles On and Off Default setting is On Turning this option off will mean that this individual user will be able to annotate the Whiteboard e Application Sharing Toggles On and Off Default setting is On Turning this option off will mean that this individual user will not be able to invoke an application share The Application Sharing icon above the Whiteboard area will be greyed out for them e Web Tour Toggles On and Off Default setting is On Turning this option off will mean that this individual user will not be able to invoke a Web Tour The Web Tour icon above the Whiteboard area will be greyed out for them e Closed Captioning This feature is not covered in this guide e Lower Hand Lowers the user s hand if raised e Send a Private Chat Opens an extra tab in the Chat Tool to allow a Private chat between you and the selected user Figure 54 shows an example of a Private Chat being opened in a new tab Page 26 of 47 University of Sti
19. using the controls under the clip 9 To close the playback window click the cross in the top right hand corner Blackboard Collaborate prompts to confirm closure Figure 107 ftonfirm Media Hati Do you really wish to halt the playing of the current media Figure 107 Closing the playing of a Multimedia clip 10 Click Yes to close the Multimedia window Page 46 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Top Tips for a Smooth Blackboard Collaborate Session The following are some tips to help your Blackboard Collaborate session run smoothly e Ensure a good quality web connection for the session The faster your web connection the better Blackboard Collaborate will work although a regular broadband connection should prove ample e Ensure Java is installed on the computer you intend to use as this is required for Blackboard Collaborate to work All University of Stirling networked machines have this already Off campus you can download Java from http www java com en download e Use a quality set of headphones The best type to use are one with built in microphone such as you might use if you worked in a call centre Figure 108 This significantly cuts out audio feedback Figure 108 Headphones with built in microphone e Before the session ensure all the persons invited to the session have received an invitation and some instructions on how to use Blackboard Co
20. S c determine appropriate values for these fields Allow In Session Invitations Provide the ability to invite guest users via email to an active session Hide Attendee Names Hide the names of the attendees in recordings Video Quality FINE COLOR vy Video Quality setting to use when recording an Blackboard Collaborate session Boundary Time The number of minutes before the start time a participant may join the Max Talkers The number of talkers who may talk simultaneously in the session Max Cameras The number of web cameras that may stream simultaneously in the session Figure 6 The Default Fields part of the scheduling form 14 From the Version pull down menu select 12 6 15 Leave the Hosted By information in place unless there is a particular need to change it 16 Alongside Notify Invitees ensure the Automatically send e mail notification to invited users check box is ticked if you wish for all attendees of the session to receive an email detailing the session and giving them instructions on how to enter the session via clicking a link in the email This is strongly recommended 17 Alongside Must Be Supervised ensure the Chairs may view Private messages between participants check box is ticked to give the moderator power to see all chat taking place in the Blackboard Collaborate session even including private messages between participants 18 Alongside Permissions On ensure the Invitees have full privileges when they
21. University of Stirling Information Services Blackboard Collaborate Moderators User Guide Blackboard Collaborate Moderators User Guide Blackboard This guide relates to the virtual classroom online meeting space package collaborate Blackboard Collaborate Blackboard Collaborate is an online virtual classroom meeting space which allows users to connect via audio see each other via webcams use a chat tool collaborate on documents and view presentations as well as other features This guide is aimed at those who have or are given Moderator privileges during an online session Moderator privileges would ordinarily be retained by academic staff running the online session although if considered appropriate any user in a session may be granted Moderator privileges The guide also covers the scheduling of online sessions using the Blackboard Collaborate Session Administration System SAS which requires a specific School based account to use Contents Seacon SC Iie IIS a SSS I asec recat re tsps c R ssc ev ons cats tes ese 3 Section 2 Joining a Session a sacseroneacvsrdivatsiovonsacnansancsecopedcrusiiuatilesoeunsnsnieenstacanedansviliastadiniaenunabersdasintaeueri ital devietaeys 9 Receiving an invitation from the Schedule Administration System cccccccsssecccessececeeseceeeeeecceseeseceeaeneess 9 Moo On AV O cc e E 11 Adding Session Invitations to your Microsoft Outlook Calendar cceccccsesccceseeceeececeeec
22. also changes to show a red webcam icon next to the word Video This shows the camera is active Figure 38 Camera Settings 1 To access the Camera Settings dialogue box select Tools then Video then Camera Settings 2 The Camera Settings dialogue box is displayed Figure 39 E E Activity Event Filtering Select the camera to use ee Application Sharing Logitech QuickCam E2500 WDM Filtered Keys i Hosting Options Use this option to cap the video frame rate Remote Control l g Simulated Keys fi Viewing Options a 3o W i5 5 3 a amp Audio Video Display frame rate Microphone Settings Speaker Settings EE gt General Audible Notifications Error reporting If you are having a problem with your video connection select this option to Hot Keys establish a new connection to the camera each time itis used Select this option to display the participant s name in the video frame Display participant name Proxy Settings Disconnect camera when notin use Nisual Notifications Elgg In Session Invite Invitation Options El Profile My Profile Figure 39 The Camera Settings dialogue box 3 Use the Select the camera to use pull down menu to select a different camera if you have more than one webcam available and wish to switch between them 4 Drag the slider to cap the video frame rate the maximum number of times per second the web cam is capturing and updating your image A lower number will use slightly le
23. apart from Moderators will be able to invoke a Web Tour The Web Tour icon above the Whiteboard area is greyed out Page 24 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide e Create Breakout Rooms Another route into the functionality surrounding Breakout Rooms See the section on Breakout Rooms for more details e Show My Permissions Toggles On and Off Default setting is Off When On shows your current permissions alongside your name in the Participants List Figure 51 Figure 51 Current Permissions e Lower All Hands Clears all Raise Hand icons from users with their hands up e Invite New Participant Another route into In session Invitations See the section on In Session Invitations for more details e Polling Type Changes the type of question asked in Polling to one of the options shown in Figure 52 See the section on Polling for more details Yes No Options A C Multiple Choices A D Multiple Choices A E Multiple Choices Figure 52 Polling question type options e Lock Responses Locks users responses to a poll to prevent changes in voting For more details see the section on Polling e Make Responses Visible Makes the total number of votes for each poll option visible to all users in an area just under the poll options button For more details see the section on Polling e Publish Responses to Whiteboard Publishes the result of a poll to
24. ard area just blow the Load Content button as shown in Figure 70 Either way whether the Page Explorer is a floating window Figure 69 ora navigational toolbar Figure 70 the functions are the same Page 33 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide f Record Bec kica ee le f The BNF and Prescription Writi EERE v aol ie S Figure 70 The Whiteboard navigation options restored down 9 Double clicking a slide in the Page Explorer window brings that slide onto the main Whiteboard area 10 The Previous and Next buttons allow navigation to the previous and next slides Figure 71 When the Moderator moves to another slide other users move to that slide as well Figure 71 The Previous and Next buttons 11 Alternatively Moderators may select the required slide from the slide pull down menu to visit that slide Figure 72 The numbers after the pull down indicate the currently displayed slide For example in Figure 72 slide 3 out of a total of 32 slides is being displayed Figure 72 The slide pull down menu 12 The Follow check box Figure 73 ensures all users follow the slide which the Moderator is viewing Deselect this check box to allow users to move around the presentation and change the slide they are viewing themselves Select the check box again to return all users to the slide currently being viewed by the Moderator Follow Figure 73
25. are Room and Moderators in Figure 57 The selected tab shows the audience for the chat comment To send a chat message to a different audience click the corresponding tab and then type the chat message For example Figure 59 shows the Chat tool again this time with the Moderators tab uppermost which means the posted message will only be seen by other Moderators in the room v CHAT Supervised Steve Boulton Shall we close this online session before 4 30 Ae Moderators Figure 59 A Chat comment sent to the just the Moderators Emoticons Emoticons may be added to the chat by clicking on the pull down menu next to the smiley face icon at the end of the chat text field A preview of the range of emoticons appears Figure 60 Either click on the icon to add the text equivalent to your chat text input or hover over the emoticon in question to see the text you need to type in the text field For example in Figure 60 the Rainbow icon is being hovered over and the text which will display this is shown in the row underneath as r When you press Enter or Return to add the chat to the Chat Tool the code is converted into the relevant emoticon icon CHAT Supervised You joined the Main Room C 10 54 Steve Boulton hello OPOLO TOR LES Joe Bloggs joined the Main Room 11 3 a faa gt iw EY a ih O S gt 3 a a ADA Moderators Figure 60 Chat Emoticons Page 29 of 47 University of Stirling Infor
26. arge files unsuitable for watching on a slow internet connection Please contact your eLD representative if you are having trouble with users attempting to watch these recordings off campus and we can discuss solutions to capture the recordings for distribution in other manners Polling Blackboard Collaborate includes a polling feature Polling is designed to collect informal feedback rather than formal summative assessments Questions can be asked via audio or via the Whiteboard and users can be asked to respond using the polling button Figure 98 Figure 98 The Voting Button Vote choices are shown alongside the participants in the Participants List as shown in Figure 99 p wi Xo MAIN ROOM 1 O Steve Boulton OO Moderator You Figure 99 Voting Choices shown The example in Figure 99 shows a simple choice between a tick and cross response More complex responses can be asked for by changing the pooling type From the Tools menu select Polling then Polling Type to choose from a range of other options as shown in Figure 100 Yes No Options AWC Multiple Choices A D Multiple Choices A E Multiple Choices Figure 100 Polling Types available To lock responses i e prevent anyone else from answering the poll question do Tools Polling then Lock Responses Poll responses may also be published to the Whiteboard To be seen clearly on the Whiteboard it s probably sensible to create a new blank slide be
27. ause Confusion Approval Disapproval Slower Faster None Figure 43 Participants Buttons Select the relevant one to express an opinion The selected icon is displayed for a few seconds under your name in the Participants List as shown in Figure 44 Figure 44 Emoticon shown in the Participants List Participants Buttons Away If you need to step away from the session momentarily for example to answer the phone click the Away button circled in Figure 45 You are shown as Away from the session and this is listed under your name in the Participants List as shown in Figure 45 Remember to ensure your microphone is not left open if you wish to have a conversation such as a phone call with someone not in the Blackboard Collaborate session Page 22 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide as otherwise this will be distracting for everyone in the session Click the same button again on your return to remove the message and return to the room PARTICIPANTS Steve Boulton ey Away els o m MAIN ROOM 2 O Steve Boulton Di Away Joe Bloggs a Figure 45 Participant shown as Away Participants Buttons Raise hand Use the Raise Hand Button to indicate a desire to contribute Figure 46 Figure 46 The Raise Hand Button A number will appear alongside your name in the Participants List showing the order in which you put your
28. ays a blue microphone icon on it as shown in Figure 32 Figure 32 The Talk button active Also the same microphone icon appears alongside the user s name in the Participants List as shown in Figure 33 Steve Boulton GO Moderato Figure 33 The Talk icon alongside a participant s name in the Participant List Remember to turn your Talk button off when you are not speaking This reduces the noise on the audio transmission and improves the listening experience for other users The volume levels of your both your microphone input and the audio output of other people speaking may be adjusted by dragging a couple of sliders which appear above the Talk and Video buttons in the Audio and Video Panel Figure 34 The one on the left adjusts the volume of your microphone the one on the right adjusts the volume through your speakers headphones The microphone slider left may adjust itself automatically if it detects that the microphone is picking up too much sound If others in the room say they cannot hear you check this slider has not moved all the way over to the left effectively cutting off your microphone Figure 34 The Microphone volume adjuster left and speaker volume adjuster right If at any point during a session you feel the need to run through the Audio Setup Wizard again this may be started from the icon top right of the Audio and video panel Figure 35 Figure 35 The Audio Setup Wizard
29. b Tour navigates through the site and other users follow automatically This allows the demonstration of a web site The person controlling the Web Tour can free up control of the tour to allow users to go off and explore the site To start a Web Tour follow these steps 1 Click the Web Tour button Figure 83 Figure 83 The Web Tour button 2 Enter the URL of the web site to be visited into the text field on the web tour toolbar Figure 84 and press Enter or Return on the keyboard Page 38 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide CS ea Figure 84 The Web Tour toolbar 3 For other users the Web Tour view replaces the Whiteboard until the Web Tour is over Navigate around the web site in the usual way Other users are moved to the same page as the Web Tour host 5 Deselect the Follow check box to allow other users to go off and explore other web pages on their own Select the Follow check box again to ensure they will always move with the web tour host 6 Click the pull down menu to publish the URL of the currently viewed web page to the Chat area or to open it in a new browser outwith Blackboard Collaborate Figure 85 Publish URL to Chat Open URL in Browser Figure 85 URL Options in Web Tour Please note that the Moderator may control whether other users in the session can start Web Tours of their own See the section on Moderator Control
30. bar may be moved on screen by clicking and dragging it by the bar along its top meat Wea 7 Figure 78 The Floating Toolbar of annotation tools for the Whiteboard Options available to annotate the Whiteboard include Select Objects Allows existing objects on the Whiteboard to be selected and moved Point to items of interest on the page Places an icon on the Whiteboard when clicked Click the arrow in the bottom right hand corner of this button to expand a series of alternative icons which may be used Page 35 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Pen Stroke Draws a pen stroke on the Whiteboard by clicking and dragging Click the arrow in the bottom right hand corner of this button to expand the option to use as a highlighter instead A further floating toolbar appears which allows colours to be selected from a swatch and stroke width to be selected from a pull down menu Enter Text Draws a text box to allow text to be entered on the Whiteboard by clicking and dragging Click the arrow in the bottom right hand corner of this button to expand the option to use as a text caption instead A further floating toolbar appears which allows colours to be selected from a swatch and font type and size to be altered Filled Rectangle Draws a filled rectangle on the Whiteboard by clicking and dragging Click the arrow in the bottom right hand corner of this butto
31. e Management heading click the Files link 4 Click the Recording button Figure 94 Figure 94 The Recording button in the Session Administration System SAS 5 Click the Accept button Figure 95 Figure 95 The Accept button 6 Highlight row corresponding to the session for which you wish to access the recording as shown in Figure 96 Room Name Created ll Size MB Attendees Downoa ds m ADN207 PRE MARKERS MEETING 2011 03 26 02 56 PM 321 9042 e 5 i INTRODUCTION TO NURP 20 2011 09 21 05 10 PM 611 2539 7o o Ce E NURPS4 BLACKBOARD COLLABORATE SESSION 2011 10 11 08 14 PM 447 956 5o Z Ce Figure 96 The list of recordings in the Session Administration System 7 The link to the recording is then shown on the right in the Link field Figure 97 Room Name DEMENTIA CENTRE MEETING session Type NONE Version 11 File Name 2011 11 23 0839 M EBETE4763Fa0830 Created 2011 11 23 04 33 PM British Time GMT Size MB 26 7129 Description Link https sas ellumingate com p jnip psid 20 File Access RESTRICTED Options Enable Recordine Figure 97 The URL to the recording shown in the Link field Page 43 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide 8 Copy and paste this URL into a browser to watch the playback of the session recording Watching a Recording Recordings made by Blackboard Collaborate are likely to be very l
32. e participants in the session using the options available 5 Click the Include moderators in distribution check box to share all the Moderators in the session between the breakout rooms A Moderator can only be in one Breakout Room at a time 6 Amessage alerts users as to which Breakout Room they have been moved to Figure 87 You have been moved to Room 1 Figure 87 Breakout Room alert Moving users between Breakout Rooms Moderators may move users from one Breakout Room to another To do this click and drag the avatar icon alongside the user s name in the Participants List from one Breakout Room to another as shown by the red arrow in Figure 88 Page 40 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide MAIN ROOM 3 Room 1 Steve Boulton r F eA pe ee a ALPS I to L TOUL f Figure 88 Moving a user between Breakout Rooms Alternatively right click on a user and select Send to Breakout Room and then the title of the room to which you wish to send them The Participants List shows which users are in which room as shown in Figure 88 Moderators may allow users to move themselves between Breakout Rooms by selecting Tools Breakout Rooms Allow Participants to Move Themselves Between Breakout Rooms To return all users to the main room and thus end the breakout session select Tools Breakout Rooms Return Everyone to Main Room Moderator Privileges
33. e use of SAS and set up a Blackboard Collaborate session please contact your eLD School representative to find out details of the account for your school then follow the instructions in this section to schedule a session Each online session may have up to 100 users at a time Details of your eLD representative may be found on the Information Services IS web site here http www stir ac uk is staff about teams aldt eld To set up a session follow these steps Open a web browser and visit https ca sas bbcollab com site external login user Log in with the account details for your School as supplied by your eLD representative 3 Click the Schedule a Meeting link in the Resources menu on the left Figure 1 Schedule a Meeting Figure 1 The Schedule a meeting button 4 To set up a session it is necessary to complete an online form which appears in several sections Initially only the first part of this form is displayed to you the so called Basic Fields Figure 2 5 Inthe Session Name text field type the name of the session In the Session Starts and Session Ends areas use the pull down menus to set the start and end time of the session This will be the time advertised to attendees although it is possible to allow users to enter a session before this scheduled start time in order to give them a chance to get everything set up More details about this appear further down these instructions 7 Overtype the Reserve Seats number
34. eam E mail bT Y Follow Up 5 Delete Respond Muick Steps Ta Editing Loom T Click here to download pictures To help protect your privacy Outlook prevented automatic download of some pictures in this message Fram Blackboard Collaborate Notification Service lt notification servicei blackboard com gt on behalf of Sent Tue 23 08 2011 13 20 School OF lt sheven boulkonm stir ac uk gt T Steve Boulton TE Subject Blackboard Collaborate Session Creation school of Nursing Midwifery and Health You have scheduled the following Blackboard Collaborate session Name Nurp26 Lecture 3 And Workshop 3 Type None starts Oct 20 2011 11 00 AM British Time BST Europe Unted Kingdom Ends Oct 20 2011 05 00 PM British Time AST Europe Uited Kingdom To jon the session please click on the link below within 60 minutes of the specified tune Jom the Blackboard Collaborate session To inate others to jom the session e mail the following link httpsvsas elluminate comm jnlp fsid 20 10 z4bd amp password M D4A DCA69 A SSEPFEPFABSSSEBDObABS To add this Blackboard Collaborate session to your calendar please click the tollowing link https sas elluminate cominve tsid 20 1024 64mud 4CCTAECRSDDS ALIS 9 16 Doe 7 F0ABDD4A Figure 16 Email message showing notification of the session To join the session click the Join the Blackboard Collaborate session link In this example a boundary time of 60 minutes was set up
35. eceeecseeeeeeeneeees 11 SECUN 9 3 Moderatine a SESSION siei aa ea ea a 13 Pudo Conun ATION ere E E 13 RUO N A EA 13 Audio Control eessen E EEE EA EEEE E E S 17 Video Communication Using a WEDCAM eessssssssesesrerssrreresrrrssrreresrrerssrereserersseeresereessrereserereseeresrrereseeeessne 18 NETO O e E E S E aseeuaeeesecnentaene 18 CANOT SCN S E E 20 Maximum Number of Simultaneous Cameras s ssssssssreresssssssrerresssssrrrrreesssserterressssererreesssseerreeessse 21 PCCD LSE ee E E 22 Participants SUELO his EO Ul COS aeree E E EE 22 Participants Buttons AWa ay sssessessessessessessessessessesseesesserseesrrsersrrsersrrsresresresresrroereoseosessessesseeseeseeseesee 22 Participants Buttons Raise hand ssesssesssseneserrssrreresrrrsssreresrrrsesreressrressreresrrressreresreressrersseeresereeeseerene 23 Participants MOS VONE sesser R sad esen ving eaan vend dutniueseanncas aeiametneteiecae nice uediienvede 23 Moderator Control of All Participants cccccccsssccccessececeesececeeeecceeeusecesseececeeeeceeseeecessenecessegeceesenaeeetas 24 Moderator Control of Individual Participants cccccccssseccceesscceceesececsenececeeeeceeseenecesseneceseugeceeseneeeetas 25 TIN E E ah ie 4snstee acts A E A A A AE E E 28 Aadne CoE a E E A 28 EOU ON ene E E E ee ee 29 Sendine Cha iO UNICO SINS erorri ne E 30 Page 1 of 47 University of Stirling Information Services Blackboard Collaborate Moderat
36. ee is to be a Chair Moderator of the session 46 Click the Create the Invitee button to add them to the session 47 Repeat these last few steps to add new invitees until all new invitees have been added 48 Existing invitees are listed in the Invite Existing Contact list To add someone from this list select their name by clicking on it hold down the Ctrl key and click on further invitees to select more than one person then click the rightwards facing arrow under either the Invitees With Chair Role Figure 13 or Invitees With Non Chair Role Figure 14 headings to add the person to the session as either a chair Moderator or Non Chair regular attendee Figure 13 The Invitees With Chair Role buttons Page 8 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Invitees With Non Chair Role Figure 14 The Invitees With Non Chair Role buttons 49 Persons selected are moved from the Invite Existing Contact List to either the Invitees With Chair Role or Invitees With Non Chair Role list accordingly 50 When all invitees have all been added to the session click the Invitees option in the left hand Additional Settings menu to collapse that part of the scheduling form 51 Finally with all settings in place click the Create the Session button to create the session Figure 15 Figure 15 The Create the Session button 52 If the Automatically send e mail notification
37. fore publishing the poll results This may be done by clicking the New Page option above the Whiteboard Then to publish the poll results do Tools Polling then Publish Responses to Whiteboard The published responses will look something like as shown in Figure 101 Page 44 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Figure 101 Poll Results After a poll is over to clear the votes click the Clear link Figure 102 Steve Boulton OO Moderato wz Mo MAIN ROOM 2 C Steve Boulton F ir irre rato rol Wows h O Joe Bloggs Di Figure 102 The Clear Poll link Sharing Multimedia Blackboard Collaborate allows Moderators to share of some types of multimedia files Flash movie clips MPEG MPEG4 WMV MP3 and QuickTime movies The success of this as a medium for sharing multimedia depends on the speed of the internet connection of the users in the session Uploading a large multimedia file over a regular broadband connection may take a while and its playback may not be smooth Large files should be distributed in an alternative manner perhaps on a DVD Video clips shared in this way are subject to the same copyright laws as other electronic content distributed on the internet Please make sure you have secured the permission of the author of the clip to show it in your session using Blackboard Collaborate It is strongly recommended that you enter the sess
38. g Audio Setup Wizard 2 The Select Audio Output Device dialogue appears Figure 21 Audio Setup Wizard 2s Select Audio Output Device Select the device g speakers on which to play audio that you receive from others If it is an unplugged USB device plug it in wait a few seconds for the system to recognise it then click the Refresh button to add the device to the selection list Refresh Speakers Realtek High Definition Audio Headset Earphone 2 Microsoft LifeChat LX 3000 Figure 21 The Select Audio Output Device dialogue box Page 13 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide 3 Select the name of the audio device you wish to use for the audio output i e what you hear and click OK 4 The Speaker Setup dialogue box appears Figure 22 Don your headphones and then click Play Audio Setup Wizard Speaker Setup A recorded audio message will begin to play when you press Play While it is playing adjust the speaker volume slider to a comfortable listening level When you have finished press the Stop button to stop playing the message You will be asked whether the volume was satisfactory If not you will be given the opportunity to try again Figure 22 The Speaker Setup dialogue box 5 Sound is played to you in the form of a voice talking If you can hear it okay you may click Stop bef
39. ge amount of bandwidth this consumes Maximum simultaneous Cameras per room Figure 41 The Maximum Simultaneous Cameras dialogue box 3 Drag the slider to set the maximum number of cameras than can be seen in the Blackboard Collaborate session The maximum number of cameras the software will allow at any one time is 6 in the fully licensed version or 3 if you are using the free vRoom version Page 21 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Click OK to confirm your setting 5 If the maximum number of simultaneous cameras has been reached other users in the room will find the Video button greyed out Figure 42 preventing them from adding a further webcam to Figure 42 The greyed out video button the session Participants List The Participants List area shows all the users in the Blackboard Collaborate session and gives other users useful information about who has a webcam active or who is speaking but it also acts as the main control area for Moderators to manage the session Participants Buttons Emoticons Under your own name in the Participants list is a range of buttons which allow you to communicate with other users in non verbal ways Hover over the Smiley Face Button to reveal a list of options which may be communicated to other users Figure 43 PARTICIPANTS Steve Boulton GO Moderato loj l 9 m i Smiley Face LOL Appl
40. hand Figure 47 In this way Moderators may more easily manage the room and allow people to contribute in turn It is recommended to ask participants to raise their hands in this way when they wish to speak Figure 47 Participant with raised hand shown in Participants List Participants Buttons Voting Use the Voting Button to vote on questions proposed during the session Figure 48 Figure 48 The Voting Button Vote choices are shown alongside the participants in the Participants List as shown in Figure 49 wi Mo MAIN ROOM 1 O Steve Boulton Bi Moderator You Figure 49 Voting Choices shown For more details on this see the section on Polling Page 23 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Moderator Control of All Participants As well as the above noted options in the Participants List Moderators within a session may control the functionality available to all other users in Blackboard Collaborate from a pull down menu of options available from the Participants List area Figure 50 To reveal this menu click the icon circled in red in Figure 50 PARTICIPANTS O Steve Boulton Global Permissions AB Away Audio a E Video chat MAIN ROOM 2 Whiteboard C Steve Boulton a Away Joe Bloggs Web Tour Create Breakout Rooms Application Sharing Show My Permissions Lower All Hands Invite New Participant Polling
41. has ended the Microphone Playback dialogue box appears Figure 27 Audio Setup Wizard Microphone Playback Press Play to hear what you recorded Pay attention to the loudness and clarity of what you recorded after your last adjustment of the microphone volume slider If you do not wish to listen to all that you recorded you may press Stop to terminate playback When playback has finished you will be asked whether the quality was satisfactory If not you will be given the opportunity to try again Figure 27 The Microphone Playback 13 Click Play to playback what you have just recorded You should be able to hear this in your headphones speakers If you are satisfied you can hear it you do not have to listen right through to the end of the recording you may click Stop 14 Once the playback has ended or you have clicked Stop the Microphone Setup Confirmation dialogue box appears Figure 28 Page 16 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Audio Setup Wizard Microphone Setup Confirmation Were you able to set the microphone volume such that your recorded voice played back with the same loudness and clarity as the message that you listened to when setting the speaker volume Figure 28 The Microphone Setup Confirmation dialogue box 15 This asks if you were able to hear the audio you had recorded okay If you were click Yes Otherwise click No
42. icon in the Audio and Video panel Video Communication Using a Webcam You may also use a webcam with Blackboard Collaborate Although this is not critical to the success of the software a session may still be run with audio only it adds a human element to the proceedings and is recommended if you have a webcam available on your computer The controls relating to the use of webcams with Blackboard Collaborate are available through the Video option on the Tools menu Webcam Setup Often webcams come with some proprietary software package Such software is likely to start automatically when the webcam is activated This can have the effect of locking the webcam to be used Page 18 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide only with that software application thus making it appear unavailable for use with Blackboard Collaborate If you have such proprietary software on your computer the recommended thing to do is to activate the webcam wait for the proprietary software to start then close it and only then with the webcam still activated try to make use of the webcam with Blackboard Collaborate If you are unsure as to whether you have such software installed have a look in the Taskbar area along the bottom of your screen to see if you have an icon corresponding to some webcam related software Right clicking on this icon and selecting Close or Exit should close the software T
43. idier on screen and easier to work with 30 Click the Content Preloads option in the left hand Additional Settings menu to expand that part of the scheduling form Figure 7 Content Preloads Figure 7 The Content Preloads button 31 The Content Preloads part of the scheduling form is displayed Figure 8 This part of the form gives you the opportunity to preload content such as PowerPoint presentations which have previously been exported as slides from Blackboard Collaborate to be added as slides on the Whiteboard area or a multimedia clip to be stored in the Multimedia Library into the session at the time it is created Please note that you cannot load actual PowerPoint presentations here you must load Slides in the wbd format which have previously been exported from a Blackboard Collaborate session Content Preloads Save as Defaults gt Whiteboard Plan Preload Multimedia Preload Mo Preloaded Content File Upload gt File Upload adit tan Upload Whiteboard Plan andior Multimedia files This will open a new window When finished close itand return here and refresh the page Page 6 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Figure 8 The Content Preloads part of the scheduling form 32 To add content click the File Upload button 33 Anew browser window or a new browser tab opens to show the Supervisor File Upload Form Figure 9 E Blackboard
44. iewed the results you may close this window The file upload succeeded Page 7 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Figure 10 File upload Successful confirmation message 39 Close the newly opened browser window tab to return to the scheduling form 40 Click the Content Preloads option in the left hand Additional Settings menu again to collapse away that part of the scheduling form this is optional but doing it makes the view tidier on screen and easier to work with 41 Click the Invitees option in the left hand Additional Settings menu to expand that part of the scheduling form Figure 11 Invitees gt Figure 11 The Invitees button 42 The Invitees part of the scheduling form is displayed Figure 12 Invite Create the Invitee gt Invite New Contact Email Address Required Display Name Required First Name Optional Last Name Optional Time Zone British Time Europe United Kingdom GMT 00 00 Observe DST Invitee is chair Figure 12 Form for adding a new invitee 43 To add a new invitee i e someone who has not previously been invited to a Blackboard Collaborate session using this interface to a session type their email address in the Email Address field and their name in the Display Name field 44 Select the Time Zone in which the invitee will be placed when they attempt to join the session 45 Select whether the invit
45. into an image file and then imports then onto the Whiteboard in order PowerPoint will open during this process A progress bar shows the progress of the exporting part of this operation Figure 67 idochart projects webct_muirrors Nursing NURZ068 Resources Classroom Lectures The GNF and Rx Whiting ppt contains 30 slides Please Wait Exporting Slide4jpg Figure 67 The progress bar showing the exporting of the slides 6 A further progress bar shows the progress of the conversion of the slides to image files Figure 68 Page 32 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Converting PowerPoint Presentation Slides Processing 8 30 Notes on Drugs amp Preparations ns 27o Figure 68 Progress bar showing the conversion of the slides to images 7 Upon completion the slides are add to the Whiteboard area and the Page Explorer window opens Figure 69 TE The BNF and Prescription Writing The BNF and Rx Writing Guidance on Prescribing Figure 69 The Page Explorer window 8 This floating pane may be used by the Moderator to navigate between slides The Page Explorer window initially appears as a floating pane but may be closed by clicking the cross in the top right hand corner If closed the functions available which are explained below are restored to a toolbar appearing at the top right corner of the Whitebo
46. ion as early as possible and upload the multimedia content in advance of the formal start time of the session To upload multimedia files follow these steps 1 From the Window menu select Show Multimedia Library The Multimedia Library window displays Figure 103 Multimedia Library Figure 103 The Multimedia Library 2 Click the Load a Multimedia file button Figure 104 Page 45 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Figure 104 The Load a Multimedia file button 3 An Open dialogue box appears Navigate to find the file to be uploaded 4 Select the file and click Open 5 The file is uploaded to the session A Progress Bar shows the progress of the upload Figure 105 Multimedia Library 2 aeee ag T Name Size Server Progress 40 5 MB 100 Loading 76 Figure 105 Progress of a file upload 6 Once the progress bar shows some green playback of the file may be started It is recommended however to leave the file upload so it is entirely complete green 100 before playback is commenced 7 Once the file is loaded to play it back to other users in the session select the file in the list and then click the Play button Figure 106 Figure 106 The Multimedia Play button 8 A new window opens for other users in the session and playback of the file starts automatically although each user may control their own playback
47. l press Ctrl Space Figure 82 Confirming giving control of a shared application to another user 4 Click OK to give control to that user 5 To gain control back again ensure the user is highlighted in the Participants List again and then from the Tools menu select Application Sharing and Take Away Control of Shared Applications Please note that the Moderator may control whether other users in the session can start application shares of their own See the section on Moderator Control of All Participants for details of how to do this for all users in one go or the section on Moderator Control of Individual Participants for details of how to do this for individual users in the session Sharing Your Desktop As well as the option to Share Applications the option to Share Desktop also exists To share your desktop merely select the Share Desktop option when presented with the list of applications running as shown in Figure 80 Control of the desktop share works in the same way as the application share This method of sharing is allows you effectively to take remote control of another user s computer until they cancel the desktop sharing session This could be a good way of checking settings on a remote user s computer in an IT Support capacity but should be used sparingly Web Tour Users may host a web tour to demonstrate a web site This appears in the same place on screen as the Whiteboard to other users The user hosting the We
48. lackboard Collaborate Moderators User Guide Remove participant Figure 56 Confirmation of intention to remove a user from the session Chat Blackboard Collaborate contains a chat tool This works in a similar way to other instant messaging tools in as much as it supports real time textual conversations It is a useful way of communicating with users who have just entered the room and have yet to run the Audio Setup Wizard or of communicating with users who have temporary sound problems The tool may also be used to send announcements Figure 57 shows an example of the Chat Tool v CHAT Supervised You joined the Main Room 10 54 Steve Boulton 11 71 hello Figure 57 The Chat Tool Adding Chat To chat click in the text field and type your message Press Enter or Return on the keyboard to add your message to the list of chat comments above As users type the blue Chat icon is displayed alongside their name in the Participants List to show they are typing chat Figure 58 PARTICIPANTS Steve Boulton Moderator tejle to 4 MAIN ROOM 2 Steve Boulton Moderator You Joe Bloggs ce Figure 58 Participants List showing chat being typed Page 28 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Each message is stamped with the author s name and the time as shown in Figure 57 Note the tabs at the foot of the Chat Tool these
49. llaborate There s a basic user guide on the IS web site at http www is stir ac uk teaching elearning blackboard collaborate pdf e f you have a webcam use it to display your image and add a human element to the proceedings Ensure you close any other applications using the webcam before you connect to it in Collaborate e Make sure you plug any such peripherals like headphones microphone and webcam into your computer before starting the Blackboard Collaborate session e Arrive in the session as early as you can to allow yourself time to run audio setup and to upload your presentation slides and any multimedia you might wish to use in the session e Use chat in the Chat area to guide users to the Audio Setup at the start of the session e Turn off your microphone when not speaking This reduces the chances of feedback for others e Encourage users to use Emoticons to show their readiness to move on in a presentation e Get users to click the Raise Hand button when they have questions e Do not constantly move users between Breakout Rooms as this may be confusing Further Help Further help on using Blackboard Collaborate is available on the Information Services web site http www stir ac uk is staff it software blackboardcollaborate eLearning Liaison and Development Team Information Services November 2014 Page 47 of 47
50. low wT i lab com m jnip sid 20 102468password M 48E99604F 1C9A753D3CE0 13D 15BC99 Keep this dialogue open eT Figure 18 The Invite New Participants dialogue box 3 If you are using an email client which is configured to be started when requests are made by your computer to compose emails then click Compose Email This will work for University of Stirling staff on campus using Microsoft Outlook as their email client Outlook opens if it is not already open and a new email message opens Enter the recipient s of the message in the usual way and click Send Recipients of the email will click the link in their message and be presented with the Session Login page Figure 17 4 If an email client is not configured to be started when requests are made to send emails merely copy the URL from the lower part of the Invite New Participants dialogue box this can be done by clicking the Copy Link button and paste it into the body of an email in your email client and send to the relevant person s Adding Session Invitations to your Microsoft Outlook Calendar In Section 1 Scheduling a Session in step 16 if a tick was left in the Automatically send e mail notification to invited users check box alongside Notify Invitees then when the scheduling form is completed clicking the Create the Session button step 51 will send an email detailing the session to all invitees This email will contain instructions on how to enter
51. mation Services Blackboard Collaborate Moderators User Guide Sending Chat Announcements It s possible for Moderators to send an announcement to all users in all chat rooms within the Blackboard Collaborate session To do this click the pull down menu in the top right hand corner of the Chat area and select Send Announcement as shown in Figure 61 CHAT Supervised Send Announcement You joined the Main Room 10 54 i Increase Font Size hello a ese ae Joe Bloggs joined the Main Room 11 37 Decrease Font size Steve Boulton i Show Supervised Messages Detach Panel a reor Mlb Macerstors J Figure 61 Sending an Announcement via Chat The Send Announcement dialogue box appears Figure 62 Type your announcement and click the Send to all rooms check box to ensure the message goes to all rooms within the chat session this may be important if you have breakout rooms ongoing Click Send to send the announcement Figure 62 shows an example announcement about to be sent Send Announcement You have 5 minutes of discussion time left in your groups be fore we all reconvene in the main room for summing up Send to all rooms Figure 62 The Send Announcement dialogue box Page 30 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Figure 63 shows an example of how an announcement is seen by other users in the room Announcement
52. n to expand the option to draw a filled circle instead A further floating toolbar appears which allows colours to be selected from a swatch and Opacity to be altered using a slider Regular Rectangle Draws a regular non filled rectangle on the Whiteboard by clicking and dragging Click the arrow in the bottom right hand corner of this button to expand the option to draw a regular non filed circle instead A further floating toolbar appears which allows colours to be selected from a swatch and opacity to be altered using a slider Straight Line Draws a straight line on the Whiteboard by clicking and dragging A further floating toolbar appears which allows colours to be selected from a swatch and stroke width to be selected from a pull down menu Screen Capture Places a screen capture on the page When clicked Blackboard Collaborate minimises and a rectangle appears which can be clicked dragged and resized to be placed over the area to be captured as a screen shot Options in centre of the area allow the screen capture to be captured OK cancelled Cancel captured after a delay of 10 seconds With Delay or refreshed Refresh if there is a problem with the display Blackboard Collaborate then maximises again and captured images can be dragged by their top left hand corner to their desired location on the Whiteboard and dropped with a single left click This is a useful tool for gaining screen shots of other applications open but cannot
53. o use a webcam with Blackboard Collaborate follow these steps Plug in the webcam Close any proprietary software which may have started see note above Enter the Blackboard Collaborate session in one of the manners described in Section 2 Joining a Session 4 Use the right hand part of the Video button Figure 36 in the Audio and Video control panel the part of the button with an icon of a magnifying glass in front of a person to preview the image of what will be seen by other users from your webcam eat aaa a Figure 36 The Video button 5 The preview is displayed in the main webcam area with the word Preview across it as shown in Figure 37 At this time other users cannot yet see your webcam image Y AUDIO amp VIDEO Figure 37 Previewing the webcam image 6 Adjust the webcam if needed to make sure your face is visible Once you are happy with the image click the left hand half of the Video button to display your webcam image to other users in the room 7 The image is displayed in the main webcam area with your name along the bottom assuming this option is selected in the Camera Settings dialogue box see the section on Webcam Controls below for more details Figure 38 Page 19 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide w AUDIO amp VIDEO Figure 38 The active webcam picture shown in the Audio and video panel 8 The Video button
54. orate allows the recording of online sessions The recordings are stored on the Blackboard Collaborate server and it is possible to link to them to allow users who missed the session or those who wish to revisit the session to download the recording and watch it back again Please note these recordings are going to be large files and may take a while to download when watching them back Starting and Stopping Recording On entering a session as a Moderator Blackboard Collaborate will prompt to ask if you wish to commence the recording Figure 91 Recording Reminder Figure 91 Recording Reminder Click Start to start the recording Alternatively during the sessions click the Record button top right Figure 92 and then confirm with OK to start the recording Record Figure 92 The Record button During a recording the Record button changes to show Recording Figure 93 Figure 93 The Recording button showing recording in progress Page 42 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Click the Recording button again to stop the recording and click OK to confirm In this manner recordings may be paused as well Accessing a Recording To access a recording of a Blackboard Collaborate session follow these steps 1 Log into the Session Administration System SAS using your School username and password 2 Click the Utilities link 3 Under the Fil
55. ore the sound ends or you may just wait until the few sentences end 6 The Speaker Setup Confirmation dialogue box appears Figure 23 Audio Setup Wizard Speaker Setup Confirmation Were you able to set the speaker volume to a comfortable listening level No Figure 23 The Speaker Setup Confirmation dialogue box 7 If you were able to hear the sound okay click Yes Otherwise click No check the peripheral items such as speakers and headphones are all plugged in and that sound on your computer has not been muted and try again from step 3 above 8 Assuming you are eventually able to click Yes the Select Audio input Device dialogue box appears Figure 24 Page 14 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Audio Setup Wizard Select Audio Input Device Select the device g a microphone that will supply the audio to be sent to others If it is an unplugged USB device plug it in wait a few seconds for the system to recognize it then click the Refresh button to add the device to the selection list Headset Microphone 2 Microsoft LifeChat LX 3000 Microphone Logitech Mic QuickCam E2500 Figure 24 The Select Audio input Device dialogue box 9 Select the name of the audio device you wish to use for the audio input i e what you say and click OK 10 The Microphone Setup dialogue box appears Figure 25 Audio Setup Wiza
56. ors User Guide ONG ZO ers eer octet hasan tesarea saad seacectaueieada ce otendeeaenekee na sceumettatasan bedamesaicaaeacuaunredeneteadeseannedeena eee 31 Hoanne the Chat Pane svcset seca sanane E ncalec wena anaes ace eee 31 WY FTO DO Stat ia ccee E EEA E NAE wud ceht E NAA 31 Adding a Presentation to the Whiteboard and Navigating Around It c ccceeccccessececeeeceeeeeseceeeeneees 31 Adding Clearing and Deleting Pas OS wus tucetcsssiseSee ced cten T cate ds tech ican ee aes ees 34 Annotating the Whiteboard scenes ei Ranh eerie A Re Snel 35 Controlling Annotation of the Whiteboard cecccccesseccceesececeeeccceeeecceseusececeeececeenecesseeeecesauecetsuneses 36 Applicator Sila MING senssa a alatecnsneaaeaad cara E 37 Starting and Stopping an Application Snare scccisieiclecinteeicccatcciais Waren eaves ees 37 Control of Shared Applications by Other USers ccecccccssseccceseccccesecceceesececeesececeegecesseesecessusecetsugecss 37 Sparin VYOUrDES KOD anann ee mC ar te Oe PCr gE eMC gat ee ETO eee nee O eee re 38 NA TD TOU orr r a esau cineonnsan eta paicaen pasa ve nun dasa esac nama nace ANN 38 BreakKOUC ROOM eateries cai hs a ea heath ante nelle Gd celia a bats belles peeliaet sti cult Seated sas bel ad 39 CREATING a Breakout ROOM renie a a eaimenandues ai awe 39 Moving users between Breakout ROOMS ssiesisesicckicdiscersnevaianciveaueddbeieaegeardeue youtenbapanianeasiiadevetncdenaseutensanens 40 Moderat r PRIVILEGES
57. rd Microphone Setup Your microphone will be enabled when you press Record After pressing Record speak into your microphone with a natural speaking volume and adjust the microphone volume slider so that the VU meter above the volume slider shows mostly green with occasional yellow but no red When you have finished press Stop to stop recording Note that you may record at most 10 seconds of audio after which recording will stop automatically Microphone Figure 25 The Microphone Setup dialogue box part 1 11 Click the Record button and begin talking You only need record a few seconds of talking after which you may click Stop During the recording you make sound input is registered by green bars along the Microphone input area as shown in Figure 26 Page 15 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Audio Setup Wizard Microphone Setup Your microphone will be enabled when you press Record After pressing Record speak into your microphone with a natural speaking volume and adjust the microphone volume slider so that the VU meter above the volume slider shows mostly green with occasional yellow but no red When you have finished press Stop to stop recording Note that you may record at most 10 seconds of audio after which recording will stop automatically Microphone Figure 26 The Microphone Setup dialogue box part 2 12 Once the recording
58. rling Information Services Blackboard Collaborate Moderators User Guide CHAT Supervised Steve Boulton 17 37 Joe please can you respond to the poll Thanks Ad Joe Bloggs Figure 54 Chat Tool showing tab for Private Chat with Joe Bloggs e Send to Breakout Room Allows you send the selected user to a Breakout Room See the section on Breakout Rooms for more details Figure 55 shows this option being browsed from menu Joe Bloggs Permissions Audio Video Chat Whiteboard Application Sharing Web Tour Closed Captioning Lower Hand View Profile Send a Private Chat Send to Breakout Room Main Room a New Private Breakout Room Give Moderator Privileges Take Away Moderator Privileges Remove Participant Figure 55 Sending user to a New Private Breakout Room e Give Moderator Privileges Gives Moderator privileges to the selected user For more details see the section on Moderator Privileges e Remove Moderator Privileges Only available when the selected user has Moderator privileges Removes the privilege from the selected user For more details see the section on Moderator Privileges e Remove Participant Removes the user from the session Blackboard Collaborate prompts with a confirmation dialogue box first Figure 56 Page 27 of 47 University of Stirling Information Services B
59. s option in the left hand Additional Settings menu again to collapse away that part of the scheduling form this is optional but doing it makes the view tidier on screen and easier to work with 12 Click the Default Fields option in the left hand Additional Settings menu to expand that part of the scheduling form Figure 5 Default Fields Figure 5 The Default fields button 13 The Default Fields part of the scheduling form is displayed Figure 6 In the next few steps of this guide the recommended and default options are proposed although of course any of these options may be changed whilst completing the scheduling form if required Page 4 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Version 12 6 Hosted By School of Health Sciences Notify Invitees Automatically send e mail notification to invited users Must Be Supervised Chairs may view Private messages between participants Permissions On invitees have full privileges when they join the session Enable Recording Enables the Moderator to turn the recorder on and off during the Email Recording Link Ifa recording is made sessi opel who were invited to the session using the SAS are automatically emai let d sr the ssion with recording playback information Enable Recording Viewer Details Captures additional recording v Viewers will be prompted to enter a name and or email address ifthe SA
60. ss bandwidth but may produce a more jumpy image The default setting of 10 is probably fine and can be left Page 20 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide 5 The number of frames being captured per second can be displayed by clicking the Display frame rate check box This will be shown top left of the webcam area as circled in Figure 40 Y AUDIO amp VIDEO Figure 40 Video frame rate displayed 6 Click the check box to decide whether to Display participant name or not An example of this working is shown in Figure 38 7 Click the check box to Disconnect camera when not in use This ensures Blackboard Collaborate creates a new connection to the webcam each time it is used It is recommended to leave this option checked so the camera will reconnect after any troubleshooting has been carried out 8 Click OK to confirm your updated Camera Settings Maximum Number of Simultaneous Cameras To alter the maximum number of simultaneous cameras in Blackboard Collaborate follow these steps 1 From the Tools menu select Video then Maximum Simultaneous Cameras 2 The Maximum Simultaneous Cameras dialogue box is displayed Figure 41 Maximum Simultaneous Cameras Small group discussions are enhanced by allowing multiple simultaneous video cameras However allowing multiple cameras is not recommended when there are dial up low bandwidth participants due to the lar
61. the Whiteboard For more details see the section on Polling e Detach Panel As with other panels in Blackboard Collaborate the Participants List panel may be detached and floated on screen to allow more working space for other panels The detached panel may be dragged and dropped to another location by clicking and dragging its title bar as in regular Windows behaviour To re attach the panel click the cross in its top right hand corner Moderator Control of Individual Participants As well as the options available to the Moderator to control all participants in the session Moderators may alter the control settings on a per user basis To access this menu of options click the pull down menu to the right of the user s name in the Participants List or right click on the user s name in the Participants List The menu differs slightly from the Global Permissions menu Figure 50 and is shown in Figure 53 Page 25 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide Joe Bloggs Permissions Audio Video Chat Whiteboard Application Sharing Web Tour Closed Captioning Lower Hand View Profile Send a Private Chat Send to Breakout Room Give Moderator Privileges Take Away Moderator Privileges Remove Participant Figure 53 Accessing permissions for an individual e Audio Toggles On and Off Default setting is On Turning this option off will mean this individual
62. to invited users check box was ticked in step 16 then Blackboard Collaborate will email all the invitees with a message containing a link they can click to enter the session There is more information on this in Section 2 Joining a Session Section 2 Joining a Session Users may join a Blackboard Collaborate session in a number of ways but crucially they must be invited to the session It s not possible to drop in on a session unless you have been invited Receiving an invitation from the Schedule Administration System In Section 1 Scheduling a Session in step 16 if a tick was left in the Automatically send e mail notification to invited users check box alongside Notify Invitees then when the scheduling form is completed clicking the Create the Session button step 51 will send an email detailing the session to all invitees This email will contain instructions on how to enter the session Figure 16 shows an example email viewed using the Microsoft Outlook email client as used by staff at the University of Stirling Page 9 of 47 University of Stirling Information Services Blackboard Collaborate Moderators User Guide alH I U G xs Blackboard Collaborate Session Creation Message HTML o B z File Message es gp Ta a oy WS Chris Callow Se gt Gy Mark Unread w 24 ee ax QQaa es g anem Oy BE b To Manager SN ma Categorize iby gt Delete Repl Reply Forward 4 k Mlowe Translate room amp ae ame a BA T

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