RxWeb – Ordering Quick User Guide
Contents
1. Added BENDROFLUMETHIAZIDE Y It shows when items have been added and removed from order pads when orders are sending and when replies have been received RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 On the left hand side of the screen is the Order History This displays the folders which contain the Order Pads The calendar date can be changed to view orders from previous days Order History l Order Date 19 03 2014 suppliers AII C Current Recycle Replied Current This folder contains the current order pads Recycle This folder contains pads with items that have been deleted from the current order pads Replied This folder contains pads with replies from the suppliers for orders which have been sent Also on the left had side of the screen is the Item Details window This displays individual item information for whichever item you have selected on the current order pad fiembetais AC Name Atenolol 50mg tablets Teva UK Ltd 26 tablet 2 x 14 tablets Product Desc ATENOLOLTABS 50MG TEVA 20 Pip Price 1004142 0 50 EAN Code Pack Size 5060013940811 28 RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 3 Adding Deleting Changing Quantities and Transferring Items To add a new item to an order click into the search box at the top of your chosen suppliers order pad and type the name of the item You do not have to type the whole name just th2. SIMVASTATIN TAB 40MG KENT HOSP Pip Price 1108455 25 97 EAN Code Pack Size 5015201005728 28 1 Items Total Price 5 73 4 Items Total Price 43 52 1ltems Total Price 0 00 L Show Tips The ordering screen is arranged so that it will display all of your supplier order pads together ina single screen Depending on how many suppliers you have set up it will resize each of the order pads to fit on the screen RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 There are tabs above the order pads allow you to view each order pad individually or all of them at the same time The All tab will display all of the order pads in one screen this is the default setting To view an order pad on its own simply click on the appropriate tab All A AH Pharmaceuticals Ltd default 10 00 Phoenix Healthcare Distribution Limited default 09 30 Unichem Ltd defai A AH Pharmaceuticals Ltd default 10 0 E Ej Phoenix Healthcare Distribution Limited E E Unichem Ltd default 10 59 ESE A E A 7 eo 7 ee ape a i oman fr ro ADALAT GAP SMG a ee 5 ASPIRIN TABS DISP 0 65 3 LYRICA CAP 100MG 2 ATENOLOL TABS 501 1 00 You can also use the arrow buttons to the right of the tabs to cycle through each of the order pads Unichem Ltd defal Jl 10 59 Each order pad has a Search box at the top This is used to search for ite
3. have it back in stock any time soon e DTP Direct To Pharmacy the supplier has switched your item to another supplier who will deliver it for you If an item in the reply is marked as Out of Stock or Cannot Supply it will be copied back onto the next Current order pad for the supplier If you are maintaining stock levels in the system you can book your orders in when you receive the delivery This will update your stock levels with the quantities in the reply message To do this simply click on the Received button at the bottom of the reply 4 Items Total Price 0 00 Print Order Order Received RxWeb Ordering Quick User Guide Helix Health Ltd March 2014
4. ABS 100MG WOCKHT 26 495911 ATENOLOL TABS 100MG WHITE PHDIEG 28 soood0y 19 items found Update Close RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 4 Sending an Order There are two options when sending an order Send All and Send Selected Both buttons are at the bottom of each order pad To send all items on the order pad simply click on the Send All button ATENOLOL TAB SOMG AAH 0 95 0 95 ATENOLOL TAB 50MG APS TEVA 033 0 99 BENDROFLUMETHIAZIDE TAB 2 5MG p 045 3 60 CYMBALTA CAP 30MG 22 40 44 80 SIMVASTATIN TAB 40MG APS TEVA EDAT 0 47 6ltems Total Price 51 45 Delete l Print Order Send 1 Selected Send All The order pad will go gray for a few seconds whilst the order is transmitting and then all of the items will disappear The Message Server on the right hand side off the Ordering screen will display information about the order sending and when a reply is received from the supplier The reply can be checked in the Order History window See chapter 5 for more information The Send Selected button allows you to transmit certain lines from the order pad To select a line on the order simply click on it and it will turn red pink To select multiple lines hold down the CTRL key on your keyboard whilst clicking on items The button will indicate how many items you have selected Simply click on the button to transmit those items The unselected item
5. RxWeb Ordering Quick User Guide Contents 1 Setting Up Suppliers 2 The Ordering Screen 3 Adding Deleting Changing Quantities and Transferring Items 4 Sending an Order 5 Order History RxWeb Ordering Quick User Guide RxVVeb powere d ED Helix Health Ltd March 2014 1 Setting Up Suppliers Before ordering will work you must first set up the supplier accounts you wish to transmit your orders to Click on Suppliers in the Menu bar and then select Edit The Suppliers screen will then open Frescriptions Patients CareHomes Prescribers Reporting Ordering suppliers System Edit Alliance Healthcare Ltd BEZZ 5 Phoenix Healthcare Distribut Name Alliance Healthcare Ltd Address Line 1 UniChem House AAH Pharmaceuticals Ltd E Boots Code UNIC Address Line 2 Cox Lane Colorama Telephone main 020 5391 2323 Town City Chessington Day Lewis T E Telephone support County Surrey Doncaster Pharmaceuticals URL httpwww unichem co u Open PostCode KT9 1SN Ethigen LTD Supplier Account EUROPHARM i KentPharm Account No Lexon UK Ltd Fax 020 89741707 Mawdsley Brook Yorkshire Norchem Limited Email Sangers sigma z Delete Account Update Account Update Prefs gt CS Delete Update Powered by pharmaSys NHS Confidential Personal Data about a p
6. atient 2014 pharmasys Ltd To activate an account click on your chosen supplier from the list on the left hand side of the screen Then enter your supplier account number in the Account No box in the middle of the screen and click the Update Account button to save The supplier will then move to the top of the list with a number next to it In the above example you can see there are 3 active suppliers RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 2 The Ordering Screen To open the Ordering screen click on Ordering in the Menu bar and then select Open Ordering Suppliers system Received Stock Mapping Extemps Preferred Items The Ordering screen will open in a new Internet Explorer Tab or Window depending on your IE settings pharmaSys J Ordering Stock Adding 1 Item Order History AAH Pharmaceuticals Ltd default 10 00 Phoenix Healthcare Distribution Limited default 09 30 Unichem Ltd defa lt gt Messages Order Date 19 03 2014 i CAP 5MG Search Suppliers All v 11 29 Added LYRICA CAP 100MG 84 KAEN 1 ADALATCAP5MG 573 ASPIRIN TABS DISP 0 65 3 LYRICA CAP 100MG 11 28 Added CYMBALTA CAPS30MG LILLY gt Gi Recycle ATENOLOL TABS 501 1 00 3 BENDROFLUMETHIA 0 90 11 27 Added CYMBALTA CAPS 30h 40 98 BENDROFLUMETHIAZIDE emoes AO Name Simvastatin 40mg tablets Kent Pharmaceuticals Ltd 28 tablet Product Desc
7. e first few letters you may wish to include the strength to narrow down the search Then press ENTER on your keyboard or click on the Search button A A H Pharmaceuticals Ltd default 10 00 Sci The Add Item window will then open displaying a list of results from the suppliers product file which match your search criteria If there are too many results or the wrong items displayed you can amend your search at the top of the window Add Item ESC to close aten 50 Search A A H Pharmaceuticals Ltd Z Supplier 1 28 ATENOLOL TAB 50MG AAH 1026533 AAH Pharmaceuticals Ltd 0 95 ATENOLOL TAB 50MG ACCORD AAH Pharmaceuticals Ltd 0 84 1 28 ATENOLOL TAB 50MG ACTAVIS 1017243 AAH Pharmaceuticals Ltd 0 52 1l 28 ATENOLOL TAB 50MG APS TEVA 1004142 AAH Pharmaceuticals Ltd 0 33 1 28 ATENOLOL TAB 50MG TOTAMOL WOC 495903 AAH Pharmaceuticals Ltd 0 95 C Compact View Add To AAH Pharmace When you have identified the item you want click in the Qty box next to the item and type in the number of packs you wish add to the order Then press ENTER on your keyboard or click on the Add To button in the bottom right corner The Add Item window will then close and the item will be displayed on the current order pad Note You can add multiple items at the same time from the Add Item screen by entering a quantity next to each item before pressing the Add To button RxW
8. eb Ordering Quick User Guide Helix Health Ltd March 2014 To remove an item from the current order pad click on the item to highlight it and then press the Delete key on your keyboard or click on the Delete button at the bottom of the order pad A AH Pharmaceuticals Ltd default 10 00 ATENOLOL TAB 50MG APS TEVA 033 0 99 4 BENDROFLUMETHIAZIDE TAB 2 5MG P 045 225 SIMVASTATIN TAB 40MG APS TEVA EDAT 0 47 3 Items Total Price 3 71 Delete Print Order Send 1 Selected Send All The item will be removed from the current order and added to the Recycle folder in the Order History section From the Recycle folder it can be restored to your current order pad if it was deleted by mistake To change the quantity of an item on your order simply click on the quantity next to the item you wish to change and type in a new value cals Lid default 10 00 ATENOLOL TAB 50MG APS TEVA 0 33 BENDROFLUMETHIAZIDE TAB 2 5MG p 0 45 SIMVASTATIN TAB 40MG APS TEVA EO AF RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 To transfer an item from one order pad to another you can simply drag and drop the item Using your left mouse button click and hold the button down on an item Then move the mouse pointer over to another order pad You will see that the item you clicked on is dragged across the screen Release the mouse button to drop the item on the new
9. ms currently on the order pad and also to search for new items you wish to add to the order A AH Pharmaceuticals Ltd default 10 0 B a a ape oo a ADALAT CAP 5MG S T3 As you type in the box it will dynamically search the items currently on the order pad and highlight them If you wish to search for a new item to add to the order just press Enter after typing or click on the Search button This will then perform a search of the suppliers product file and display a list of available items See chapter 3 for more information on adding items to an order RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 Each order pad has a set of buttons at the bottom and also displays the Total Price of the items on the current order 1 Items Total Price 5 73 Print Order Send 0 Selected Send all Delete Highlight items on the order pad and then press to remove them Print Order Prints the order out Can also be used to Print Selected by clicking on arrow Send Selected Highlight items on the order pad and then press to transmit the selected items Send All Transmit all items on the order pad On the right hand side of the Ordering screen is the Message Server This displays a running commentary of what is happening on the ordering screen Messages 11 30 Added ADALAT Al CAP 5MG 11 29 Added LYRICA CAF 100MG g4 14 28 Added CYMBALTA CAPS30MG LULLY 28 11 27
10. order pad A A H Pharmaceuticals Ltd default 10 00 Phoenix Healthcare Distribution Limited default 03 30 Unichem Ltd defa ult 1 29 A A H Pharmaceuticals Ltd default 10 00 Bo Phoenix Healthcare Distribution Limited default 09 30 Be search O sear item Price Total ATENOLOL TABSOMG APS TEVA 0 33 099 4 2 28 ASPIRINTABSDISP 75MG TEVA 2 0 13 0 65 SIMVASTATIN TAB 40MG APSITEVA 0 47 0 47 gt 28 CYMBALTACAPS30MG LILLY 28 20 49 40 98 BENDROFLUMETHIAZIDE T 2 5MG TE 0 30 2 40 20 BENDROFLUMETHIAZIC T25MG TEVA 08 The item will then be added to the new order pad providing the supplier has the same item in their product file If the system cannot identify the item you are moving from another supplier it will ask you to confirm the item by giving you a list of possible matches to choose from i No Mapping Found ESC to close These Items could not be automactially moved Please search the product list to find the product that best matches these drugs Product ATENOLOL TAB 50MG AAH ATENOLOL ATENOLOL Search wpa ree Joe ATENOLOL TABS SOMG TEVA 26 1004142 ATENOLOL TABS SOMG ACTAVS 286 1017243 ATENOLOL TABS 50MG PHDIEG 28 6613715 ATENOLOL TABS SOMG WOCKHT 26 495903 ATENOLOL TABS 50MG WHITE PHDYEG 26 soogu ro ATENOLOL TABS 100MG TEVA 28 1004167 ATENOLOL TABS 100MG ACTAVS 28 1077250 ATENOLOL TABS 100MG PHDIEG 28 6613723 ATENOLOL T
11. s will remain on the order pad whilst the transmitted items will disappear ASPIRIN DISPERSABLE TAB 5MG AP 0 13 ATENOLOL TAB 50MG AAH 0 95 ATENOLOL TAB 50MG APS TEVA 0 33 BENDROFLUMETHIAZIDE TAB 2 5MG p 0 45 CYMBALTA CAP 30MG 22 40 SIMVASTATIN TAB 40MG AP S TEVA 0 47 6 Items Total Ponce 51 45 Delete Print Order Send 4 Selected Send All RxWeb Ordering Quick User Guide Helix Health Ltd March 2014 5 Order History The Order History section displays the folders which contain the order pads Its main uses are to check the status of the replies from transmitted orders and to book in received orders if you are maintaining stock levels The Current folder contains the current order pads which are waiting to be sent Order History Unichem Ltd default 12 279 Unichem Ltd default 12 29 Ref 591184 Se suppliers eee z a4 LYRICA CAP 100M6 Awaitin 3 i Current gt Recycle i Unichem Ltd default The Replied folder will appear once you have sent an order This contains the reply message from the supplier By clicking on the reply in the folder you can see the items from the order in the main screen The reply messages are as follows e Awaiting You can expect the item to be delivered e Out of Stock The supplier does not currently have the item in stock e Cannot Supply The supplier does not carry the item or does not expect to
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