Ctrack Online User Guide
Contents
1. Security Reports KPA fs of Interest x ar a Drog P i Tr Ep k E x aT To access Settings hover the mouse over Setup and click on Settings Set to GMT Greenwich Mean Time Workspace layout Choose the default layout Map List or Split Measurement unit Choose Metric or Imperial Default business group If you have access to more than one choose the default business group to display Enable skillsets Tick the checkbox if you want to be able to filter or group your vehicles and or drivers by skillsets Enable tasks Tick the checkbox if your vehicle have cCom units fitted so that jobs can be sent Start with KPA dashboard Tick the checkbox if you wish this to launch when you login to Ctrack Online Enable alarm notification Tick the checkbox if you wish to be notified of alarms e g speeding harsh events Enable idle mode Tick the checkbox if you want Internet Explorer to suspend the connection to Ctrack Online when you are using another application Enable auto logout Untick the checkbox if you do not want the system to logout after not being used for 20 minutes Enable OSGB36 Tick the checkbox if you want to OS grid to display on the map UK OS grid mapping Alarm notification frequency Choose the interval of the alarm notification pop up if alarm notification enabled Unread messages notification Choose the interval of the messages notification pop up frequency a o oo our sereme Title Ctrack Onl2. Ef J 8 Dauc n toat farkend Anad DOL A Damien Seotiend 1007 301 Da lganan oft Comet Ingunme ing Van Ingres 0 AA wenn famak Marshal Swest LET amp Gidaname England LWOT 20 3 08 4247 Iyervon of Cook Meneger HA Moragernent a fd C PAEAS Guy Berrenghars Howe CVT T Merten Cogiand 1807 2013 110700 Oeming Guck Engine ig C Ingren 4 J wen Wrenn Toeyhord Abbey Anad MWIO 7 vort England LWOT 20L2 110550 Oring Oki Erg Cat ingron Ne Fa Oyo ma Veve Chur Way Wert SPL A Selatury Fagien 1807 2017 1106 50 Drmung Cusch Inginem Ing ca ingren uM Ef J C Dvaga c uy Jiet M Lancanter Rost INA E Bamet Ingend 1807 701 0849 02 Ipriton aft Crack ingee irg Ingree 0 FAri Drau LOM fact fiver Carera AS Barret Inglan n 1607 2013 081857 lauten wti Cmc Inge Ing Car Ingres 0 E2 J Emag ICN Cogn Caig Nied Home Saunt Margaret s Roat TWL LA07 2013 101547 lontan uff Cuach Gales Sale Cw Banen Development M 0 ie lt fi RL UL BE ee ksd eme reg a Map View Only the map is displayed kb Ej pte We Verden A Poirino i Tanke A Find QD Ansan map af Clear woariny D Sat oe mop oiaoi land iua A EL Fe N Pound The three views are selected by clicking on the appropriate option on the map toolbar Which options are displayed is dependent upon the view you have selected Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 6 of 23 Ctrack Online User Guide track Intelligent Solutions 4 Customising the Work
3. save senngs ie er Veructe uenon Saat Deunpio pees Mes al k lim Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 5 of 23 track Intelligent Solutions Ctrack Online User Guide List View Only the list is displayed 4 em Ghana salar Inner acct deapts have bern ru aan x hunatisan Marchal Home Avarus Loewe 1517 807 201 101809 0 Pata Droas Uw Inne w Bach Korse Hib 0625 5 Laner Compton Engl 1907 201 1 0053 Drg uch Engineer trg Van Ingree ae Far OYUN MON etn Dt KIM TAJ 4 England 1A072013 110655 Oeming Coast ingres irg Nan ingres 7 N Far 9 pea cee BIT kan Bean Valley Avenue CMIT E Gack Notley Eng 1807 2012 005577 bgeiten off burn Chat Engine trg Car Engineer 0 Eef J IRSE Ou Al 70 3 Inglar s 1807 201 110950 Drg Cot innos ing Van ingren Ds s s J DIKUCM MH Metn Asheri Anast U2 Lutan Eraplan d 1007 201 110840 Demng Cwest Engineer Ing Car ingres w tf J Baguio Dyan Great West Road WA Houssiow England 1907 2013 110330 Drung Cost Ingmee tng Van ingren n Ef J Yo uw Deret w Dereis Hone The Laareng i MLI I Motheewelt 1007 7013 154123 Battery Tamper kyrunon s Cuach Sales Sse Cw 0 tf J EILZUA2 LICH lesan fing Aass Beowtory LELL O Lastr England 0 07 2043 100200 Lgriton off Musees Crech Onan nal Laden Chen Sale Cor Crarnet 0 Ar oui isn Stephen Weskourt Road MET S Gingham England L5O7 7013 035033 Igeiton ott Cunch Engineer irg Van Inpres o
4. 21 of 23 track Intelligent Solutions Ctrack Online User Guide 447585662010 accounts ctrack co uk 447917424981 andy dyer ctrack co uk 447585962039 claire midd ctrack co uk Craig Nield 447585962038 craig nield ctrack co uk George Lodola 447825602364 george lodola ctrack co uk Graeme Middleton graeme middleton ctrack co uk Use the Contacts list to select the people you wish the report to go to You can use the Contact Name field to search for specific people Click on the name to highlight it then either click on the To or Cc button to add them Once you have selected your contacts click on Finish Your report will now be emailed to you on the frequency you specified Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 22 of 23
5. BK60YMO PF ie From 22 07 2013 00 00 iC To 28 07 2013 23 59 rc Location Description Descriptive Text Coordinate Type Degrees Minutes Seconds y Schedule Download CSV format The next step is to define the parameters for the report This is not the same for all reports but in the case of most all you need to do is the following Choose either Vehicles or Drivers Vehicles is highlighted by default and you can only use Drivers if you have Driver ID or you have manually assigned drivers to vehicles Either tick the Select all box to generate the report for all vehicle or click into the Select a vehicle box to choose an individual vehicle or a selection of vehicles To add the vehicle in click on the green cross To remove it click on the vehicle to highlight it then click on the box with an X Choose your date range by clicking on the calendar in the From and To section Once you have done this the Generate button will no longer be greyed out so click on it to generate your report When the report generates the Download CSV format button is highlighted if you wish to use it to further manipulate the report data Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 20 of 23 track Intelligent Solutions Ctrack Online User Guide 10 2 track Intelligent Solutions Scheduling a report The first steps in scheduling a report are identical to generating one The difference is y
6. Interest it can be specific to individual vehicles With a Geo Zone an alert can be sent to people either by text or email to notify them that one of the above actions has taken place 8 1 Creating a Point of Interest There are various ways to create a Point of Interest you can right click on the map and choose Create POI or you can use the Ctrack Search facility to easily find your required location If you want to check the position on the map then either click on Zoom to or Pan to but if you are happy then just click on Create POI Description Description Ctrack Leeds Shape Select a shape Type Office Colour v Category Company ii Latitude 53 48 56 9 N Reference Longitude 001 34 05 9 W Stoptime min Radius ft Contact Contact Telephone Address 8 Headingley Lane Leeds West Yorkshire LS6 2BW UK Ctrack search LS6 1LG Q Business Group Ctrack UK o You searched for LS6 1LG Address results Zoom to 5 4 Pan to A Find nearest vehicles You need to give your Point of Interest a name in the Description field From the drop down for Type amp Category choose something appropriate or type in your own In the Radius field input the size in feet you wish your Point of Interest to be Either select a Shape or Colour or leave as the default red pin then click on Save then close You hav
7. 30 07 2013 11 33 Stop 30 07 2013 11 50 Max speed 60 89 mph Distance 7 15 mi Location Buckleigh Road EX39 3 England DY60UCN MDB Start 30 07 2013 09 42 Stop 30 07 2013 11 13 Max speed 70 84 mph Distance 77 11 mi In the List View click on the required a pr a _ eee DY60UCB JW Location A39 EX31 2 England vehicle in the Vehicle ID column and the Start 30 07 2013 08 56 Stop 30 07 2013 09 16 Max speed 58 41 mph Distance 10 19 mi BV12UFE CM Location Bridgwater Road BS23 4 in Weston Super Mare England trips box will open DY60UCM MH Trips Details Driver BV12UEZ GN Glyn N Oakwood Drive SE19 1 Lambeth England 30 07 2013 15 04 52 To display a trip on the map double click on it Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 11 of 23 Ctrack Online User Guide re er wv Major Barry Weston sMper Burnham 3s i S Bridg a A ren E E A Dulverton Wiveliscombe Bideford kn STR d Molto a a i nl A ra Welling AP Great KIA Ae S IIminste 7 ns Titer Uweulme AR PA EAN rnit Chulmleigh Witheridge To view the detail for an individual position left click on it and the information box shown opposite is displayed Using the vehicle trips functionality you are able to display on the map a vehicles journeys for the past 30 days However if you wish to go back further than this then you need to use the r
8. 30042013 09 00 23 Once you have chosen your flag style remember to click on Save at the top of the settings page 5 4 Showing vehicle information on the map Regardless of whether you just have the status icon for your vehicles or a Clear overlay GP Set as map defaults if you have chosen one of the flags you can still display vehicle z at information on the map x 5 K Veh DY60UCJ RR Solo u Drv RodR To do this left click on the status icon on the map and the information a _ ae j g Vehicle Skill Set Eng_Van box opposite is shown Certain things such as Skill Sets will only be 8 Driver Skill Set Engineer shown if these have been set up i a loncs Show in list g i l 1 Convert to POI If you just have the status icon for your vehicles then by hovering the iiam mouse cursor over it the vehicle registration number will be shown 7 gt n wr os i pr Forfar i a is r Arbroath N 77 Dundee Aaaa ame Perth 0 j 24 T Ae SS A 6 Displaying vehicle journeys 6 1 Vehicle Trips There are two ways to show on the map EBENEN E EEE where a vehicle has been The first is to use Today Yesterday Last 7 days Last 30 days Double click a record to view the trip on the map i SK61CNA JM 5 Start 30 07 2013 11 58 Stop 30 07 2013 11 59 Max speed 8 70 mph Distance 0 06 mi vehicle tri ps Location Buckleigh Road EX39 3 England DY6OUCL JW Start
9. C track Intelligent Solutions C track Intelligent Solutions Title Ctrack Online Quickstart Guide Date 18 07 2013 Version 1 0 Ctrack Online User Guide Table of Contents 1 Ctrack Online Introduction cccscsscscsscscsccscsccscscsscsccscscescscsssceseees 2 Howto access Ctrack Online 200002000020000n0n0nnnnunnnnnnnnnnnnnnnnnnnnnnnnn 2 1 Logging onto Ctrack Online 2 2 How do I log out of Ctrack Online us22ssesssseenesesnennennnnennennnnnnnnenn 2 3 Changing your Password are nenne 3 The Ctrack Online Workspace cscsccccccccecscscscecscscscscscscececsceccececeees 3 1 About the Workspace 2 0 ceccccssccesecceseeeseeceeceeeceeeceeeeeeuceseceeseeeeeees 3 2 The Workspace explained ccccccssccsseccsseccseceeseceeeceeseceeueeseeeeeeeeeeeees 3 3 COMPONENUDESCrIDTIONS neuen en 3 4 Workspace display VICWS sn 4 Customising the Workspace sessessssessessessesoesoscssoesoesoessessesososeoesoeeseeo 4 1 Setting a default map view ennceeessseesnssesnssnennnnnsnennnnnnnennnnnnsnnnennnnnsnnnn 4 2 Moving or deleting columns in the list view zessssesssennssenenennnnenenenn 4 2 1 MOVYINSEOUMN See ee 4 2 2 STSCI 0 UM ea TEE ee 23 SEND ee ee ereereeh 5 Displaying vehicles on the map cccsccccccccecscscscscscncscscscscececececccecceces 9 1 DISDIAVIMNE All VENIGIS een een 5 2 Displaying an individual vehicle ccceccssccesee
10. Sales Sale_Car Business Development M 29 SW nf DY60UCL JW A4232 CF5 4 Wales Jamie W 30 07 2013 11 07 30 Driving Ctrack Engineer Eng_Van Engineer 66 SE HS DY60UCN MDB A39 EX32 0 England Martin DB 30 07 2013 11 07 10 Driving Ctrack Engineer Eng_Van Engineer 31 W nf DY60UCB JW Sylvester Road E17 8 Walthamstow England John W 30 07 2 Ctrack Engineer Eng_Car Engineer 0 nf BV12UFE CM Atebanks Court DN4 8 Doncaster England Chris M 30 07 43 Ctrack Engineer Eng_Van Engineer 0 f DY60UCM MH M25 EN2 8 England Martin H 30 07 2013 11 07 30 Driving Ctrack Engineer Eng_Car Engineer 47 E gt S BV12UEZ GN Queen s Road MES 7 Rochester England Glyn N 30 07 2013 09 08 16 Ignition off Ctrack Engineer Eng_Van Engineer 0 H S VEI3ENO DW Telford Place G67 2 Cumbernauld Scotland DerekW 30 07 2013 10 57 33 Ignition off Ctrack Sales Sale_Car 0 eh lt a pe Page 1 of i Go Pagesize 53 Change item 1 to 53 0f 53 As you can see the workspace is made up of various different components Their main purpose is explained here and full details on their usage is explained further into this guide 3 3 Component Descriptions Menu Bar This allows users to access the application features some of which are only available from the Menu Bar Map Toolbar This lets the user choose which objects to display in the map set map defaults clear objects from the map and reset the map amongst other things Title Ctrack Online
11. User Guide Date 18 07 2013 Version 1 0 4 of 23 Ctrack Online User Guide track Intelligent Solutions Ctrack Search This allows the user to search for items both inside and outside of Ctrack Online e g vehicles or drivers within Ctrack Online or postcodes addresses etc Business Group Filter This allows the user to select Business Groups which they have access to Map Window The map is primarily used to display vehicles and their movements However there are a multitude of other options available by right clicking on the map List Toolbar This allows the user to interact with items in the object list The options displayed are dependent on the selections made in the object list List View This allows the user to be select the items to be displayed in the lists e g vehicles drivers points of interest 3 4 Workspace display views There are three main displays available these being Split View Both the map and list view are displayed it Map WP vehes Mi Powtsefinterest EN Tass MR Fin Reset rae of Ciearoveray O Set as map defevn v Map Ssieihe Hoge Mate pe batago Avew on ore 1 1 Dumfne U d La eal onsonderry nite Newent reg OF ise i upon tyre j Kingdom w Meret A mon anat a ae am a une ae f horan Be thal em Neer f isie of Mi GS m l pz i s gt i dene t oln Fre eces Dnwers ns af merest Geo Zones Ataris ra Acsiages tis Stat ostes ed Routes irea Routes Montor kt Mp View on map M
12. ceseeesseceeeeeneeeeeeeeneees 53 Changing THE VENICIC Titan 5 4 Showing vehicle information on the Map cccscccssscccsseceeseeeeeseceenees 6 Displaying vehicle journeys csceccccccccscscscscscncscncscececsccccccecececececececes 01 VEn IS Tel en ne 0 2 Vee RODO ee 7 Finding the nearest vehicle or driver ccccccecscscscscscscscscecscecececceceees Tl CAK lt 7 ol g nen nee ree eer er eee eee 7 2 Finding nearest vehicle or driver ccccseccsscccseecesceeeseeeeeeeneceeeeeeneees 8 Points of Interest amp Geo ZOMES cccsccsccscsscsccsccscsccsccscsscsccscescescces 8 1 Creating a Point of NCCES Cirissceseisccevncsersaceaaiecatseus nn 8 2 CREATINE a GCOZONG ernennen een Di CONICS enable JL Creating CONC ee ee een 10 REBORIS nissen sense ae ee rear 10 1 Creating IT EBON ee nee ee 10 2 SCHECUNNE ITEROFL ee ee een Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 track Intelligent Solutions 1 of 23 Ctrack Online User Guide track Intelligent Solutions 1 Ctrack Online Introduction Welcome to your Ctrack Online user guide This guide will take you through how Ctrack Online re works and will show you how to use all the valuable functionality within it a Throughout this guide there will be hints and tips to aid you Ctrack Online is a web based application and will work with Internet Explorer v7 0 or later Mozilla Firefox v3 6 or later Google Chr
13. e created a Point of Interest Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 16 of 23 track Intelligent Solutions Ctrack Online User Guide Points of Interest To see all of the Points of Interest that have been created click on the Points of Interest tab in the List View Drag a column header and drop it here to group by that column Z Llit Map Add Q View on map v ln a T a a F X Tesco Store Tesco Hampton Peterborough Double clicking Oona Point of Interest will display It on the map L X Morrison Store Morrison s Peterborough F X Asda Store Asda Peterborough F X Asda Fuel Asda Garage Boston Clicking on the red cross will delete the Point of Interest K Tesco Fuel Tesco Garage Werrington X Morrison s Fuel Morrison s Garage Stamford F X School Gunthorpe Primary School Clicking on the pencil symbol on the far left will let you edit the 1 College Voyager College Peterborough A F X University University Centre Peterborough Poi nt of nterest F X Transport amp Logistics PC Howard Ltd el 22 50020 gt 8 2 Creating a Geo Zone As with creating a Point of Interest the first thing to do is locate the area for which you wish to create a Geo Zone This can be done by any of the methods discussed earlier A Geo Zone can either just be rectangular in shape or you can draw the shape of the Geo Zone precisely by choosing the Create polygonal g
14. ed in the previous section you need to be created as a Contact The same also applies for emailed reports in order to receive them you must be created as a contact 9 1 Creating a Contact To create a Contact on the Menu bar hover over Setup then click on Contacts Once the Contacts box has opened up click on Add the Add Contact window is now shown The fields you must fill in are Name Cell Number and Email You must also select the correct Time Zone from the drop down All number must be put in with the international prefix Once all has been completed click on Save then Close 10 Reports This section will look at how you can generate reports and how you can schedule reports to be emailed on a regular basis It does not cover the content of the reports in detail as there is other Ctrack literature which does this If E mail paul fox ctrack co uk Job Title Training Manager Company Name Ctrack Landline Number 448452001215 Fax Number 441132036771 Time zone 1 Time Dublin Edinburgh Lisbon London Contacts N x as de 7X E Add Contact X Cid f A d IE Save X Close Name Paul Fox Hi Cell Number 447585962042 AN N an AN aN S As AN AS DEE DE DE DEI TEL DE DE DE DE 4 n a ae nell of 19 you would like more information on report content then please contact Ctrack Customer Support 10 1 Creating a report To access report hover over Reports on the M
15. enu Bar Hover over the appropriate report category in this example we are using Trips amp Utilisation This expands out the reports available in this category Click on the report you wish to generate in this example we are using the Full Usage Report Logout Help p px Favourites m 5 Report Schedule Manager Fleet Performance gt System gt Deliveries gt Fleet Management and Lists Fuel and Emissions Planned vs Actual gt Custom reports gt Points of Interest J Viewonmap Find v items Group continues on the next page nagement Group Ltd P Reset map Movement Report Speed Profile Report Temperature Log Report Vehicle Log Report Working Hours Report Points of Interest Stop Report Stop Report Detail Daily Utilisation Vehicle Trip Report Vehicle Trip Summary Business Private Report Daily Trip Events Report Loadtech Report Operating Hours Report Utilisation Daily Summary Event Exception Report Event Movement Report Summary BP Trip Report Tyre Pressure Report Tyre Temperature Report Vehicle Events Report a Clear overlay ee Set as y vv v v vy Y v v v v Yv v vx ve v Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 19 of 23 Ctrack Online User Guide Parameters Business Group Ctrack UK Perspective Drivers Vehicles Select all
16. eo zone option after right clicking on the map Map control m Show address Find vehicle or driver In this example we will use the Create Find point of interest polygonal geo zone option as the area to be Mii t E i EN show tac overay covered is just the car park and using a oe le a rectangular geo zone would mean that the Peterborough een road was included as well a oa canes cose Create a static route Create a quick route After clicking on Create polygonal geo zone use the left mouse button to click on the map to draw the shape New geo zone The lines can also be dragged by clicking on the circles and holding the mouse button down Once you have drawn your Geo Zone left click within the shaded are then click on Save Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 17 of 23 Ctrack Online User Guide wW Create New Geo Zone x Bie xXee In the Name filed type in the name of your Geo Zone H Save Close Name From the Type drop down choose either Type Preferred eed Preferred vehicle will alarm when leaving the Geo Zone Way Point SK61CNA UM EI Dysouc pw No Go vehicle will alarm when entering the Geo Zone DY60UCN MDB DY60UCB JW E BV12UFE CM Way Point Vehicle will alarm upon entry and exit DY60UCM MH NE wars roe x If you wish to allocate the Geo Zone to vehicles this can be done now by ticking the check box for the required vehic
17. eplay functionality which is covered in the next section 6 2 Vehicle Replay track Intelligent Solutions The green icon shows the start of the trip and the red icon shows the end of the trip The arrows show the direction of travel and the green circles show each recorded position for the vehicle If a vehicle position is shown in red as opposite then this indicates that a road speed violation has occurred ye Major Bartyoug Tyan gt Drv Martin DB Date 30 07 2013 10 40 40 Status Speed Violation Speed 62 mph 60 mph ODO 2 20 mi Location A361 EX16 8 England There are two ways to activate By zoom to replay DY60UCB J John W DY60UCN MDB Martin DB Panto F Edit You can either right click on a vehicle in the list view and then click on Replay from the menu list or you can click on a vehicle in the List View then click on Replay on the list view toolbar DY60UCM MH Martin H BV12UFE CM Chris M BV12UEZ GN Glyn N J Communicate with 1199 Dispatch to Functions i a View on map Functions With the Replay option you can look at vehicle journeys for the full data retention period which is 3 months If you have your own remote client then this period may be longer Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 12 of 23 Ctrack Online User Guide Select a date period Suppress trips shorter than 0 124 mi Show o
18. ich Alkmaar pN Limerick Ry FS Peterborough N Oe oa Enniscorthy j i Birmingham ca pa Lowes toft Lelystad Zwolle Listowel x ci i ZB x Aberystwyth aK c Sur nto i T It i r DEK Tir exto Laps N 8 oventry so I re celes Amsterdam iddost 4 h c Traldt y Me ee m LFermoy 7 t ot ridge Swich oleiden Netherlands Westialcn EE ga nase Map Window i IF A Islands Natural E A gt Cork Vie Heritage Area Canthetthen AY colchester 9 Midleton z d AU f Branmmmee Bandon Haverfordwest p 7 tue gt Gloucester DR ord x X Ih ra Llanelli Prox id gt aChelmsford taal Ir Kinsale Milford 8Swansea Newport ty findo NEE I C rdiffo Bristol gt Reading Qlondon oSouthend on Sea BL a Bath F po Medv way Margate ST bu ee Weston super M re re X xN F Mama sh City Estate 0 z Brugge r Antwerpen See 3 fo COO 4 Per Det TI VAR Crawley K over Gage 50 mi Barnstaple Taunton 4 fe Duper FR Um o PET tap date 842 GeoBesiS DEBKG 22005 Sense Reps otilia Rei eporta map error Vehicles Drivers Points of Interest Geo Zones Alarms 7 Tasks Messages Static Routes Timed Routes Timed Routes Monitor Drag a column header and drop it here to group by that column Status Vehicle Skill Set Driver Skill Set Heading Vehicle ID Location Description HS SK61CNA JM Brightside Lane 9 2 Sheffield England Jonathan M 30 07 2013 11 07 30 Driving Ctrack
19. ine User Guide Date 18 07 2013 Version 1 0 8 of 23 track Intelligent Solutions Ctrack Online User Guide Map info display Choose what information is displayed on the vehicle flag in the map standard detail skillset Default zoom level This shows the zoom level at start up for the map and is defined by the default map view you set Default Latitude This shows default Latitude at start up for the map and is defined by the default map view you set Default Longitude This shows default Longitude at start up for the map and is defined by the default map view you set Show all vehicles on map Tick the checkbox if you want your vehicles to be displayed on the map when you login Show all POIs on map Tick the checkbox if you want your POIs to be displayed on the map when you login Show all tasks on map Tick the checkbox if you vehicles have cCom units fitted and you want to display all tasks on the map when you login Show OSGB36 UK OS grid on Tick the checkbox if you want to OS grid to display on the map map When you have made your changes please remember to click on Save in the top left corner of the screen You will then see a message asking you if you wish to reload the workspace now Click Yes to see your changes now or No if you want them to be applied next time you login 5 Displaying vehicles on the map 5 1 Displaying all vehicles To show all of the vehicles on the map at the same time click on Vehicles on
20. les or it can be done at a later date through the Vehicle Edit facility preteeveneenenaveneensssseeenssverssnsseversenssenensunaseneenansseneesuassenensaanseneunsansenueuueneensuuseeeenesaesenenssussenensuensenenaseneenunaeensensaueeneenusueenusnnsenenasasesensenneecennsaseenennuassenensisstenseneaeesessnssensnssuseensessuesensunsunsensunsuesensunsaeensanseesnnuagseneenaaeneneenees Vehicles Drivers Points of Interest Geo Zones To see all of the Geo Zones that have been created ve x click on the Geo Zones tab in the List View T list Map Gadd Q Viewonmap Find F Save settings TL Clear fi v Type No Go Showing 10 of 48 items Group continues on the next page Double clicking on a Geo Zone will display it on the map Acorn Environmental Management Group Ltd x Activa Contracts Alltruck plc AMO Security Ltd B Mosley Groundworks Ltd x Clicking on the red cross will delete the Geo Zone Bristol Business Park x C Spencer Ltd Cafe Spa Refreshment Services NININININININININ Clicking on the pencil symbol on the far left will let you ae edit the Geo Zone MAN ATEN Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 18 of 23 Ctrack Online User Guide 9 Contacts track Intelligent Solutions Although you may be a user within Online that does not mean that you may be a Contact In order for you to receive an alert for a Geo Zone as discuss
21. n the middle box then confirm your new password by typing it again in the bottom box Password New Password Confirm New Password Your password has now been changed Change Password Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 3 of 23 Ctrack Online User Guide C track Intelligent Solutions 3 The Ctrack Online Workspace 3 1 About the Workspace Ctrack Online has been designed so that you can access any information you require from a single workspace Due to the flexibility of Ctrack Online this workspace can be customised so that it is personal to you and displays the information that you require in the format you wish to see it 3 2 The Workspace explained Quickie Setup Security Reports KPA Logout Help Ctrack search Business Group Ctrack UK X E List Ma Ctrack Search Business Group Filter Bsks Ba Find v MD Reset map a Clear overlay Gj Set as map defaults Blackpoolo Pres le A gt TN 651 Southport oA LA Y Tuam N yO X Crosby DYA Athlone wu eae BS ee oa TZ 7 L Holyhead Ir fl Galway E y Br Liverpool A at Sheffield aas 50 NY IL U p kelata mess rag EEA AO Portlapise L Wicklow Caernarfon Veh e j S gt Fos a Sigh ones baby noringba ze Ennis Br Carlow A Gear x gt f i f h bore Sie A y Cannock Im King s lynne o 7 Kilkenny N A AT HOSS gt Leicester Norw
22. ne trip at a time Trips for BK60YMO PF Start 29 07 2013 12 00 Stop 29 07 2013 12 07 r Max speed 35 mph Distance 2 11 mi Location Arundel Road PE4 6 in Peterborough England Start 29 07 2013 11 31 Stop 29 07 2013 11 37 e Max speed 35 mph Distance 1 99 mi Location Staniland Way PE4 6 in Peterborough England track Intelligent Solutions Once you have selected Replay for a vehicle a calendar will open up on the right hand side of the screen from here you can choose your required date There is also a Supress trips shorter than option This lets you exclude journeys under a specified distance which can help to remove movement within a depot or site for example There is also a Show one trip at a time option By default this is ticked but if you untick it and then double click on each individual trip the whole journey for the specified date can be viewed on the map The Select a date period dropdown above the calendar lets you specify a custom date range for which to view all trips or there are predefined options as well 7 Finding the nearest vehicle or driver 7 1 Ctrack Search In order to find the nearest vehicle or driver you first have to fine the location you are looking for You could just manually search the map but the easiest way is to use Ctrack Search Ctrack search PE21 7EE Q Business Group Ctrack UK Address results Enter either a postcode o
23. nt Solutions Ctrack Online User Guide After clicking on Pan to the vehicles are shown the map The coloured lines indicate the recommended route to the location The shaded are shows the search radius you specified Please remember that the time shown to travel en _ is based upon optimum driving conditions Show address See By right clicking on the map it is possible to pe rene show traffic information To do this click on nN EANES Show traffic overlay The key for the colours is Create POL Create polygonal geo zone Green more than 50 miles per hour Create rectangular geo zone Dispatch to this point Yellow 25 to 50 miles per hour Create a timed route Create a static route Red less than 25 miles per hour Create a quick route Black very slow stop go traffic Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 15 of 23 Ctrack Online User Guide 8 Points of Interest amp Geo Zones So what are Points of Interest and Geo Zones track Intelligent Solutions The easiest way to describe them is that a Point of Interest is any location that you may wish to report on e g depot customer premises etc and it will apply to all vehicles Once created the Point of Interest name will appear in reports A Geo Zone is an area where you want immediate notification that a vehicle has either entered it left it or both and unlike a Point of
24. ome or Safari TIP If you are unsure if you have above on your PC or laptop then talk to your IT Department or call your local Ctrack Office 2 How to access Ctrack Online 2 1 Logging onto Ctrack Online To launch Ctrack Online type the following URL into the address bar in your browser http online ctrack co uk Online When you have launched the website you will see the following page track online 0845 055 8555 www ctrack co uk Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 2 of 23 Ctrack Online User Guide track Intelligent Solutions To log onto Ctrack Online you need to enter your Username and Password in the fields shown below and click on Login or press your Enter Key gez Please note that when you login to Ctrack Online for the first time you will be onl ne prompted to change your password to something more meaningful to you Well done you have signed onto Ctrack Online and are now ready to x N start learning how to use the system 2 2 How do log out of Ctrack Online To log out click on Logout on the Menu Bar 3 Security Reports KPA Logout Help 2 3 Changing your password If at any time you wish to change your password hover over Security on the Map Toolbar and click on Change Password o Type your old password Type your new password Confirm your new password In the window appears type in your old password in the top box your new password i
25. ongitude 0 2 18 7 W searc h ra d j us j nt h e O inside outside Geo Zone Select a geo zone v within a Radius field within a Radius 20 mi with the Capabilities a m Dand or a Re mem be r that th e la rge r ee EIEE you make the radius the An X as more results will be returned You searched for All vehicles or drivers in business group Ctrack UK within a 50 After clicking on the Search button your results are shown on ee the right had side of the screen Vehicle results 3 E BV12UFA GU Each vehicle listed shows the distance from the location and Duration 1 hour 2 mins Distance 43 3 mi the anticipated drive time based upon optimum driving ee nes conditions F GL6OBRZ H Duration 52 mins Distance 35 0 mi Driver results 1 It will also show any drivers retuned in the search Vehicle results 3 V BV12UFA GU Duration 1 hour 2 mins Distance 43 3 mi Brut nem To view a vehicle on the map right click on it and from the menu that appears aieiaa click on Pan to Reply If you wish to view multiple vehicles then tick the box to the left of the vehicle eee registration for all vehicles you wish to see on the map then right click on any of Ei Dispatch to address ae them and click on Pan to mp Dispatch to other vehicle tip Dispatch to Wyberton Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 14 of 23 track Intellige
26. ou click on the Schedule button instead of the Generate button Business Group Ctrack UK Perspective Parameters Vehicles Select all BK60YMO PF From 22 07 2013 00 00 To 28 07 2013 23 59 Location Description Descriptive Text Coordinate Type Generate Schedule 2 Download CSV format Schedule Name Schedule Type Action Schedule Duration Time Slot Start Date Estimated End Date Frequency Occurs Recurs every Recurs on Results and History Last Run Date Next Run Report Format Report Name Export Format Sched_paul fox_Full Usage Report_31 07 2013_14 53_16 Recurring Taj Scheduled Report Default 01 08 2013 02 00 ag i week s at Monday 7 Last Run Results 05 08 2013 02 00 Next run Full Usage Report Paul Fox PDF Portable Document Format To schedule your report do the following Use the Schedule Type drop down to choose Recurring Use the Occurs drop down to choose your frequency daily weekly or monthly Use the Recurs on drop down to choose when you want the report delivered In the Report Name field input a name for your report this will be shown in the email when you receive it Use the Report Format drop down to choose your required format PDF CSV or DOC None of the other fields shown above need to be changed Once you have done all of the above click on the Next button Title Ctrack Online User Guide Date 18 07 2013 Version 1 0
27. r an address click on the Wr Place results magnifying glass or press enter and your results are shown on the right of the screen Wyberton Boston Lincolnshire PE21 7EE Ctrack search ctrack ke Business Group Ctrack UK X Close You searched for ctrack POI results 6 bs N Lowestoft FALL Beccles 17 ridge SeoBadja DERG Se VEIBRG 62009 Google Terms of Use nen Geo zone results 5 imed Routes Timed Routes Monitor CATETE Sale_Car Business Development N Lone Worker Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 13 of 23 track Intelligent Solutions Ctrack Online User Guide 7 2 Finding nearest vehicle or driver Ctrack search PE21 7EE A Business Group Ctrack UK aia X Close Once you used Ctrack search to find you location right Mop Satme ee lick on the result Address results Q Zoom to From the menu that appears click on Find nearest rN ei STL ER mg Dispatch vehicles NEE oeol re DRL se IH Find nearest vehicles GeoBadi2DEIBKG 82008 Google Terms of Use Report a map error ES Find Vehicle Driver x The main thing to do Bees To _ eii 7 when this box appears is close to POI Select a POI Latitude 52 57 10 2 N t oe nt er y our re q u j re d close to Address Wyberton Lincolnshire PE21 7EE GA L
28. r fp 13 17 te to the required position When the 2 o orem o Tiaoa Francis Street BA14 8 Trowbridge England 30 07 2013 08 44 46 l i Location onathan rr ror black arrows appear you can release the left mouse button Bridgwater Road BS23 4 Weston super Mare E 30 07 2013 09 16 55 IMPORTANT 4 2 2 Deleting Columns After making any Inaa n Time Status JE Sort Ascendin chan es to the To delete columns right click in any of ee 3072013102735 ring Bes t i the column headings and from the 5 re imac columns in the list aa Group By 30 07 2013 10 27 25 Driving menu list hover over Columns m a view please remember to click on Save 30 07 2013 10 21 54 Ignition off ili Best Fit m F conmnsceum settings on the List From the box that is now shown you Y Fite en P 6 l n Engana T CYA veide p View toolbar can untick the column titles you do not EN hongo i Type otherwise you will lose wish to see ee all your changes Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 7 of 23 track Intelligent Solutions Ctrack Online User Guide 4 3 Settings From this option you can further customise the way your Online screen will look You can choose your default workspace view from the 3 options we looked at earlier change the skin colour and lots of sen other things as well Allthe options are explained below g
29. space As previously mentioned the workspace can be customised to your own personal preferences In this way you can have it look exactly as you want it to look so that the information you need is easily accessible You can set default map views change the colour of the workspace change the order of the columns in the List View or even remove them completely During this section we will work through how you can do all of these things 4 1 Setting a default map view One of the first things we recommend you do is to set yourself a default map view This will save you having to manipulate the map to the view you want each time you login To set the default map view manipulate the map to the view you want and then click on the Set as map defaults button as shown opposite Once you have set your default map view you can return to it at any time by clicking on the Reset map button 4 2 Moving or deleting columns in the List View When you first use Online the list view will not have the columns in the order you want them so we recommend you put them in order which makes sense to you 4 2 1 Moving Columns To move a column position the cursor on the required column in the List view When the cursor changes to a crosshair you will see a message box displayed as below To Move the column hold down the Pe left mouse button and drag the column p um SO l Ctrack Leeds Office 1 Victoria Rod Drag to group to group orn reorde
30. the map toolbar If a blue yellow or red circle is shown this indicates there are D af 0 Zu CN multiple vehicles in the area If you click on the circle it will BERNER zoom the map in to show you the vehicles i Peon eda 5 a BOY 4 1 r Norwich AN OR RR _ JP t ough N gt t EI bd E 7 Wy E AA pas To remove the vehicles from the map click again on Vehicles LEN a stay UR AL a EL eed on the map tool bar ERSTE EN R BE ner lo A gt Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 9 of 23 track Intelligent Solutions Ctrack Online User Guide 5 2 Displaying an individual vehicle There are various ways to show and individual vehicle on the map but the easiest is to click on the status symbol to the left of the vehicle ID This will then zoom the map in to its highest level It s sometimes useful to then show the map in satellite image to get a better idea of where the vehicle is Vehicles Points of Interest DY60UCL JW JamieW _M4 CF15 7 Wales Another Way to show an Drag a column header and drop it here to group by that column o ae A DYGOUCN IMDB z a ph Road Ex39 3 individual vehicle is to right DYSOUCBIWI e E4 8 Waltha click in the list view and choose F Edit 3 SK61CNA JM Jonathan M Pres nn Replay sich ml either Zoom to or Pan to HAE DY60UCL JW Jamie W A42 DY60UCM MH 7 Communicate with and A
31. venue R gt Z J suc moe Martin DB Buck BV12UEZ GN u ren h Road SE10 0 Using Pan to keeps the map at war DYS0UC8 UW John W Hall Functi Pr i j VELENO DW berer i its current magnification level z BVIZUFEICM ChrisM 1 Driving Click here to quickly zoom to this vehicle en D OTO revit sy a If you now wish to remove the vehicle from the map then click on Reset map on the map toolbar gi Set as Don t click on Vehicles as this will then put all the vehicles on the map Click here to reset the map Oban Lier hy 5 3 Changing the vehicle flag As a new user your default icon for a vehicle when you show it on the map is just the status icon However if you would like to see more information on the map you can change this by going into Settings scrolling the page down to the map section and ticking the Display vehicle status flags box This then lets you open up the Status flag detail dropdown If you can t remember how to get into Settings then refer back to section 4 3 Map Map info display Skill Set r Display vehicle status flags Minimum Vehicle Driver ID only Limited Vehicle Driver ID Status icon Status fag detal Default zoom level Title Ctrack Online User Guide Date 18 07 2013 Version 1 0 10 of 23 Ctrack Online User Guide track Intelligent Solutions This is how they look Minimum Limited Normal Weeping Ln Omph
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