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bksbLIVE® User Guide

1. 17 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 priority and low priority The results of the low priority username will be merged with the high priority username In this example the username of angelakirkland will be the main high priority username for this learner Step 2 Log in as a tutor and search for the low priority username which contains the results which need to be merged with the high priority username Step 3 From the search results select the low priority username and you will be taken to their Details page Step 4 Select the hyperlink Merge usernames Details Details Details Username AK310188 First name Last name Kirkland Step 5 After selecting the hyperlink Merge usernames a dialog box will appear In the editable field Into this user type the username you wish to merge the results to i e the high priority username Merge user AK 310188 Inte this user Aree Sh rK Landi Mer qu If you enter an invalid username one that does not already exist on the system or omit a username a warning dialog box will appear Error Merging username Error executing procedure bksb_MergeUsers Error New username does not exist Step 6 Select the Merge button and you will be returned to the high priority username and any merged records
2. yale T Ha Pie SE Amia PUP F s e Google Chrome Right click with the mouse and choose the option Save as e Mozilla Firefox Click on the PDF document then select Ctrl Shift S 59 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Upload Result Tab The Upload Result tab permits anyone with tutor access to upload an assessment result created by a standalone version of the bksb assessments These include e Initial Assessment 2013 e Diagnostic Assessment 2013 e ICT Initial Assessment Ensure your Initial Diagnostic software is compatible If you do not have the latest 2013 versions of the Initial amp Diagnostic Assessments installed on your standalone PC or laptop a download is available to bring your software up to date Please note that the update is available only to current licence holders and can only be applied to existing installations of the software Uploading an Assessment Method 1 Uploading a standalone assessment result is a relatively simple task but it is recommended you read through this process first to ensure you are familiar with the actions required if the learner details require overriding Upon selecting the Upload Result tab you will be taken to the Upload an assessment interface For your convenience some basic instructions are displayed to guide you through the process Student Search Group Search Add Learner A
3. 43 Updating the Additional Details 43 Remove QUE COL Ed en 43 Add Learner Tab sss sss sees 44 Step 1 Add user details 44 D S FAR a nn en 44 First name ICE meitats 45 Last name eld sese 45 MIS 45 Password Mel aa oneceonareensecbesicns 45 Email login details to the learner field 45 Date of birth field sees 46 User type held sees 46 Additional details field s sss 46 Step 2 Configure COUrSe sss 47 Step 3 Add user to a group eee 48 Add Group Tab PP PP PE PU TRS PSE emet 50 CEO UD ID 1 ereen 50 D OR el mee ener eee eer en erm Ser ete neem 50 Additional details field s sss sese 50 Add this group to My Groups chechbox 51 Add learners to a 8rOUD 1 nn 51 Make this group private 52 My Groups TaD a a aa a es 53 Remove from My Groups 53 BOTOU sn ee 53 RC Dieieisemnttanstamimttmeit essent anant soabbeiticm nt 55 Resources Tab eee eee 56 Accessing the Resources see eee eee eee eee eee 5 7 Printing the paper based resources 58 Saving the paper based resources 59 Upload Results AD 60 Uploading an assessment 60 Uploading an assessment where Reference username differ 65 2 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Creating a desktop shortcut add bksbLIVE to your favourites To make it easy for you to access the bksbLIVE assessment platform it is advised you create
4. DESDLIVE User Guide qRev 2 3 Section C User Account Management Endorsed by City s Guilds bksbLIVE user Guide Published by bksb Limited i2 Centre Hamilton Court Hamilton VVay Mansfield NG18 5FB www bksb co uk Copyright 2014 Vision West Notts College Mansfield Nottinghamshire Trademarks bksb and bksbLIVE are registered trademarks of bksb Limited and may not be used without written permission All other trademarks are the property of their respective owners bksb Limited is not associated with any product or vendor mentioned in this book LIMIT OF LIABILITY DISCLAIMER OF WARRANTY THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION THIS WORK IS SUPPLIED WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL ACCOUNTING OR OTHER PROFESSIONAL SERVICES IF PROFESSIONAL ASSISTANCE IS REQUIRED THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND OR A POTENT
5. This option jumps straight to the courses assigned to the learner From here you can select a view subject progress hyperlink and gain access to learner progress information any paper based resources assigned to the learner mark work off as completed if you do not license the Skill Checks software reprint a results page review the answers given by a learner for any assessment completed For further details see page 32 e Change password This option takes you straight to the Change Password dialog box For further guidance on changing passwords see page 19 e Groups This option will display a window which on the left shows all groups the learner belongs to on the right all groups that belong to your My Groups For further guidance on groups see page 33 e View activities This option launches the All Activities menu displaying all completed assessments and any interactive or paper based learning resources the learner has accessed Selecting any displayed activity enables a tutor to reprint a learner s results page or review the answers given by a learner for any assessment completed For further guidance on activities see page 14 e Reports This option provides quick access to the English and maths reports for an individual learner For further guidance on Reports refer to the specific guide E bksblive user guide 2012 Reporting 10 bksbLIVE User Guide Copyrigh
6. course comprises of Maths Initial Assessment followed by Maths Initial Assessment followed by Maths Diagnostic Assessment followed by Maths Diagnostic Assessment followed by Maths Interactive Learning Resources followed by Maths Interactive Learning Resources followed by Maths Skill Checks Summative Assessments Maths Skill Checks Summative Assessments followed by Maths Functional Skills Scenarios ICT course comprises of Note the new 2013 individual ICT 7 modules are not available as part of a e ICT Initial Assessment followed by d 2 e ICT Learning Resources course ESOL Reading course comprises of ESOL Writing comprises of e ESOL Reading Initial Assessment followed by e ESOL Writing Initial Assessment followed by ESOL Reading Diagnostic Assessment e ESOL Writing Diagnostic Assessment followed by English learning resources followed by English learning resources Note there is no course available for ESOL Listening only an ESOL Listening Initial Assessment subject Add a new subject course To add a new subject locate the relevant subject or course from the right hand window and select the symbol to move it over to the left hand window The subject or course added will now appear in the user s home page when they next log in IMPORTANT Remember that when adding a course always select the one most applicable For example if a user needs a course comprising
7. Note that if a tutor manually marks a topic off as complete the name of the tutor and date is also recorded Only topics labelled Needs practice contribute to learner progression RALLI WELL Evidence Care 1n MI Tutor Marked Dae LASS Heads padi TMT 1 ngged ty Gui Lan L ompete LZ A MORTE I 1 Date TRU 2012 Ga rene LEC 2013 Conk TESTS Fin CCR Date 15 05 2013 Date Lae 301 Preckchng Hening init Present Past Tense Date Tate 3 x Future Tense deraa pd O 32 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Group Search Tab From the Group Search tab a tutor can carry out the following activities Search for a group View members of a group Remove members from a group View learner achievements Add new members to a group View a list of tutors assigned to a group Synchronise Groups PRO EN eS En Manage groups e Manually set a group with a specific subject course e Manually override the level for a whole group e Automatically raise lower diagnostic Assessment levels for a group after completing an Initial Assessment 9 Edit a Group 1 Search for a group To search for a group first select the Group Search tab Your My Groups are shown by default on the left of the screen Group Search Group Scarch Hy Gouus Group Seach Advy nced Seach My Groups Hart essing 2112 rarcressng 2914 Group Search If the group you ar
8. and Reference are one and the same the unique identifier for each individual learner admin or tutor be they in your bksbLIVE account or on your standalone installation Continuing with our scenario we already know that a user exists in bksbLIVE with the username of ts101292 but that same learner has also taken another offline assessment under the Reference of tsmith101292 Therefore we need to search for 65 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 the relevant offline result and override the reference prior to upload Step 1 Search for the relevant xml to upload from the standalone installation XML File Reference from the standalone assessment Override Reference e ide the uploaded learner reference Username that already exists in bksbLIVE Step 2 In the Override Reference field enter the username applicable to the IDENTICAL learner in bksbLIVE Step 3 Select the Upload button The result will be uploaded to the username typed into the override reference field XML File Browse 5101292 Optional this will override the uploaded learner reference Upload Override Reference Upload successful The following assessment has now been uploaded Assessment name Initial Assessment English 2011 R1 Learner Thomas Smith Upload another If for any reason you attempt to upload a result where the Refer
9. 2013 and Maths 2013 On the right hand side of the screen are all the available subjects and courses available Note that this will vary depending on what software you currently license and how your account has been configured by bksb Contact bksb if you require your subject courses amending How to make sense of subjects and courses When a user is assigned a subject and this is displayed on the left hand side of the screen the subject may comprise of a single subject i e English IA Only 2013 or multiple subjects i e English Diag Res 2013 However where a user is assigned a course the subject may say something like English 2013 but not identify its component parts So what does a course comprise of 21 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Below is a list of available courses and the subjects that make up the course English Plus 2013 course comprises of English 2013 course comprises of English Initial Assessment followed by English Initial Assessment followed by English Diagnostic Assessment followed by English Diagnostic Assessment followed by English Learning Resources followed by English Learning Resources followed by English Skill Checks Summative Assessments English Skill Checks Summative Assessments followed by English writing Functional Skills Scenarios Maths Plus 2013 course comprises of Maths 2013
10. Amend the date of birth 19 Edit the Additional Details section 19 Identify which groups the learner belongs to 20 Modify the default course defined for a learner 21 Make sense of subjects and courses 21 Add a new subject course eee 22 Remove a subject course eee eee eee 23 Manually set the Diagnostic Assessment level 23 Print an Initial Diagnostic Assessment result 24 Review a learner s progress ee eee eee eee eee eee eee eee 25 Accessing the paper based Learning Resources 28 Manually mark off a topic as complete no skill Checks 29 Course progress in depth report 31 Group Search PA ineine eese ts 33 Search Tora CODE dt gs 33 View members of a group eee 34 Remove members from a group eee eee eee eee e 35 View learner s achievements eee eee e eee eee eee e eee 35 Add new members to a group eee eee ee eee eee 35 View a list of tutors assigned to a group 36 Synchronising DEOUDS sse x eee eee eee eee 36 1 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Manage Groups Tab sees eee 38 Set a group with a specific subject course 38 Manually override fix the level for a whole group 40 Automatically raise lower level after taking an IA 41 ENG AOU ie E 42 Edit a group name sss eee ee eee eee eee 43 Edit a group description
11. Bu laseh implan Es be Inset Amaia is I l hanal Aaaama i Hale Ma haii L Efi Thal hs spasum a ll Ens Fmns 1 1 eap bP was meid induraitiva Heures Lille 4 m Wiel iha l est led literie amanir n dise Hp aping ide le Nie trier ait HE16 ETETE HERI ati af iii aii Hees ais Pu JUL MBAs ants 2707 aii TETE er Tar CT Meith fA MAI DE amanan amp amima p HIG CALA m CLP LU als LL Ed ait LEFEL TENTE 117567204 UH EE bhi i di i TAL TEL In addition on the left of the screen is displayed a quick reference to the learner s Initial Assessment results for English and maths Normally this would only display the Latest Initial Assessment result as for most learner s they will only be given one opportunity to take an Initial Assessment However if an administrator has configured the account so that a learner can repeat their Initial Assessment the results will include two categories e Highest Initial Assessment result and e Latest Initial Assessment result 14 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Review the answers given by a learner applies to any Initial Assessment Diagnostic Assessment or Skill Check a What would you like to do Tipa sessment ang USET TSE S All activities vvhich are an assessment are clickable i e by selecting them an options menu will appear as per t
12. Notts College Support 01623 413333 G H 1 J checkbox titled Email login details to the learner an email with log in details will be sent to the user upon completion of account activation D O B This field is optional If no date of birth is entered it will default to 01 01 1900 when the account is viewed by an administrator or tutor but show NA to the student on their home page User Type If you only have tutor permissions assigned to your log in then you can only create student logins and do not have permissions to create additional administrators or tutors and the respective checkboxes will be inactive User type v Student LI Tutor Admin If you DO have administrator AND tutor permissions then the checkboxes WILL be active Please note that when adding a set of tutors followed by students and administrators the system may remember the previous setting For example in a scenario where you have just added several tutors and are about to add several students ensure you un tick the tutor box to ensure you do not inadvertently give tutor access to those students If you do give someone the wrong access rights it can be easily corrected via the Permissions tab when logged in as an administrator Additional Details In this section you may see additional fields Although it is not compulsory for these fields to be completed these will have been created in order to captur
13. Notts College Support 01623 413333 Overview of Tutor home page A KL Upon logging in you will be presented with your arga Student home page Note that in order to access the tutor home page you will need to access the relevant mode To do this simply hover your mouse over your a p name in the upper right corner of the screen and a y i drop down menu will appear If the menu contains Les Li other options such as Admin or Tutor then these options are accessible to you If they are not displayed then you do not have the relevant permissions fistair x In this instance click on the word Tutor in the menu and the page will refresh to show the Tutor home page sb bir es homme T LFR CS Homme Pis Tena r SEARCH lt k Search face a Last update POLTD CE Z Tike am aT Ba CE OM SC E Cal Ll ji a i H HD D FE ES ES ED EO EE ED ED ED ED ED ED ED ED ED On the right hand side of the tutor home page is an information section comprising of 3 panels New Features Guides and Video Tutorials The remaining space is dominated by the unified search system from which a tutor can carry out many of their day to day activities such as learner account creation running reports and reviewing student progress and performance Note that throughout this manual the terms student learner or user are interchangeable as all users of the system automatically have
14. West Notts College Support 01623 413333 e Step 3 Select the Upload button The file will be uploaded and a dialog box will appear to indicate the upload was successful yen Heler erp Optional this will override the uploaded learner reference Upload Lipra sig esa fil The Polo assessment had roms Geer pioche Assessment name intial Assessment Mathematics Ai Learner Tom SE The uploaded Initial Assessment results will now appear in the learner s All Achievements panel and should they have access to the diagnostic assessment software they will be assigned a corresponding level of diagnostic unless overridden by a tutor or administrator to a different level Uploading an Assessment Method 2 where username reference differs Imagine the scenario where a learner already exists in bksbLIVE under the log in details of Username ts101292 First name Tom Last name Smith Now imagine the same learner has taken an English Initial Assessment offline on a laptop using the Standalone version of the bksb Initial Assessment but under the log in details of Username tsmith101292 First name Thomas Last name Smith Wouldn t it be great if you could override the username so that it was possible to upload the result of tsmith101292 and assign it to the existing bksbLIVE log in and results for ts101292 Well you can using the Override Reference feature Note that the terms Username
15. a desktop shortcut or browser favourite bookmark To create a desktop shortcut using Internet Explorer type the web address provided into the address bar of your web browser and press return on the keyboard to load the bksbLIVE log in page Next click on the e icon to the left of the http in the address bar with your mouse and drag it onto your desktop Finally right click on the newly created desktop icon select Rename from the drop down menu and rename the shortcut to something like bksbLIVE der Ein ie ask Pin ia dar ps Far 6 LE pipi BREST To add the log in page to your web browser favourites If using Internet Explorer as your preferred web browser press Ctrl D on your keyboard to launch the Add a Favourite dialog box Then simply amend the Name field to suit your needs such as bksbLIVE and click the Add button Add Fame Add a Favorite Add ithe webpece as alavciie Ta access yor favorites vied ihe Bais erie Add to favorites Favortes Feeds History d Favorites Bar U Suggested Sites Ei Web Slice Gallery J Microsoft Websites MSN Websites d Websites for United Kingdom de Windows Live ke bis bi TVE The web address will now be saved to your favourites and is accessible via the relevant option in your browser Note that the Apple Safari and Mozilla Firefox web browsers also support the Ctrl D keyboard shortcut Other web browsers may have
16. alternative methods to saving a website to your favourites Refer to the manual or on line help for your particular web browser 3 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Understanding user Permissions When a user account is created the user can be configured as an Administrator or Tutor or Student or can be a combination of these such as Admin Student or Tutor Student or the user can be all three By default all users of bksbLIVE have student access Note that throughout this manual the terms user learner or student are interchangeable as any user of the bksbLIVE system is automatically granted student learner access Logging in to bksbLIVE as a Tutor for the first time Step 1 To log in to bksbLIVE First open a web browser and in the address bar type the web address supplied to you amp ve blesblive co uk bles bL iv Ensure that you use the correct web address assigned to you Using a search engine to access a bksbLIVE log in page will be fruitless as your user account details will only apply to your specific account Step 2 Log in to your account bksb Training On the log in page you will see two fields in the Username left field type your username reference or student RER EH ID supplied to you Note that this field is NOT case N CM sensitive therefore you can use upper or lower ae ee d case characters In the password field type the passw
17. identify whether any learners will be removed from this group as a result of your next action C Below this is shown the number of users and their corresponding usernames that will NOT be affected by this action By clcking Symchronise mov you re accepting 0 learner s will be remoeed 19 learners will be added to this group No learner result data will be lost in this proce Snchnanes c To complete the synchronisation process select the Synchronise now button A dialog box will appear confirming the action was successful and will refresh the group user s data Garriga Remeber r gyfa TU CEE DE CEA ada el TRES pgs GE eee T EEES 37 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 8 Manage Groups The Manage Groups tab offers a number of very powerful features such as a Set a group with a specific subject course different from the default b Manually override the level of the course c Automatically raise or lower level of subject course whatever the Initial Assessment results a Set a group with a specific subject course There may be circumstances where you need to set specific subjects courses for a whole group of learners For example if your default for all new learners is English 2013 and Maths 2013 but you also license other software and wish to assign additional modules to the whole group you can achieve this through th
18. learner s course simply scroll through the available subjects in the left hand panel until you reach the subject you are looking for Next click on the green symbol adjacent to the subject the subject will be moved over to the right hand panel and will now appear on the learner s homepage when they next log in If you add a subject in error simply click on the red X symbol to remove that subject and it will return back to the left hand panel English 2013 Maths 2013 Learning Styles 47 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Step 3 of the Add Learner process Select Groups Once you have selected the next button in the lower right corner of the screen a new screen Step 3 Select Groups will be displayed Creme Flujo If at this point you have not created any groups you may skip the next step and select the done button in the bottom left of the screen By default the My Groups tab will be highlighted and any groups that were added to your My Groups when the group was created will automatically appear on the right of the screen If you do not have any groups assigned to your My Groups then no groups will appear Therefore select the Simple Group Search tab to reveal a search field called Group Name Type the name of the group into the search field You will note that as you type options that ma
19. of the day to day tasks you will need to carry out with your learners such as learner account creation running reports and reviewing ila dehan Dance lyes edn detain student progress and aia pakainin tours performance Servs Hence urca Change password B Options Lire a 8 ig oe LIL 7 4 After the tutor home page loads the unified search window will refresh and display all of the users currently assigned to any group in your My Groups This provides a very quick way to access any learner that is under your responsibility and hence it is important that you create groups and add them to your My Groups so that you can quickly and easily monitor their progress Hirmporin a 2 2 e 2 7 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Selecting the Learners tab or the Groups tab will automatically refine the information displayed to just that of current learners or current groups The remaining tabs should display no results Using the Unified Search search field The unified search field permits a number of searches When a full or part text entry is inserted into the search field select the red Search button to activate the search The system will scan all learners groups workbooks interactive resources and the archive and return the matching results In the example below have searched for a learner called Angel
20. progress As a tutor unless the account is your own you are not able to access a user s on screen Individual Learning Plan or the Interactive Learning Resources However by following the process below you can review an individual user s course progress as well as access the a EO tel paper based versions wins N acres ms KRL iiini of the learning ES resources assigned to the user after completing a diagnostic assessment First search for the student under the Student Search tab select their name then select the Subjects tab Select the hyperlink view subject progress adjacent to the subject or course you wish to review Mt RS 9 TEL faa n In the example Le di K p Lans Pin Lr kamma pi Leds deri opposite have searched for Aled Roberts selected his name selected the Subjects tab and finally selected his as 1 68 a Hien i T Grp ui ee pe er Lanke E LR Ed Re h Es dd i d iba Ria P Mi Lis Ed ia Bi oe Ei Geli Ed ees Eq de er 1 a ei l j ee j kon 18 course called English 2013 and in the b dz i ee oe ee ges lower part of the page is his progress on this course including modules completed and modules still to complete 1 gt If licensed 25 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Progress Bar At the top of the Course Progress page are two prog
21. s Details page mm O Student in i inet ml wa ae i mjia Gi Load H ie j HET upr ity Tocnbed tea Hara ji Erra lte 1 11 10 2017 re AFS CAT Angels ie rera en La Let name tahoe Cospitad ch Mathes U bigs Bois EE we DES EE See TT 3 Mii har E Now select a result from the What would you like ta do Activities panel and choose view printable page from the dialog box to pira and user aawer display the results page The results 7 ian urintable sagt can be printed by select the Print button in the top left of the screen b Alternatively you can select the Subjects tab select the hyperlink view subject progress adjacent to the subject or course you wish to review and on the left hand side of the course progress page you will see the section titled Reprint Results Reprint Results Click on the results button to find and reprint a result Initial Assessment Diagnostic Assessment c Select the relevant results button to display a list of assessments taken In the example screenshot below only 1 Diagnostic Assessment has been taken If more assessments had been taken these would also be listed d Select a view button to display the results page At the top of the results page select the print button to print the page 24 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 8 Review a learners
22. student level of access 6 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 New Features On the upper right of the tutor home page is a panel called New features Whenever a major update is deployed within bksbLIVE details of the update will be posted in this section For example in the screenshot below you can see that an update was deployed on the 7th June 2013 and a simple description of the update has been entered New features New search feature Last update 2013 06 07 Detailed printable progress report 20 The new search bar has been developed to reduce the amount of navigation needed to do your day to day tasks By default this will show you all your My Groups and learners contained within them We ve now added a new diagnostic breakdown can access this by clicking view course and the relevant subject progress of a learner s course See all new features Screenshots To find out more about updates select the See all new features button This will open a new window displaying recent updates together with clickable screenshots which will enlarge when selected To return to the main tutor home page select the back button EAU dE ee UA Unified Search The remainder of the tutor home page is HDL sb dominated by the unified search panel It bors is from this panel you Welcome Tutors Home can gain quick access E to many
23. tag has been created called Vacancies A number of options have been set in this tag to enable the facility to search for groups with that tag such as Office for office related vacancies and Factory for factory related vacancies Continuing the example searching for the word office has revealed a single group called Office Manager 12 05 this is a group created in response to replies to an office job advertisement All respondents were added to that group and subsequently assessed using bksbLIVE To search you must type the full search criteria into the field and then select the Search button If the search criterion is more than one word or phrase you must type in and search for the exact words as originally defined Once you have located the group select the green symbol next to your chosen group and after a brief moment the group will disappear from the list indicating it has now been added to your My Groups 54 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Reports Tab The reports tab and the underlying powerful reporting features of bksbLIVE are not discussed in this guide as a separate more comprehensive guide is available See Section E bksbLIVE Reporting SEID eD bksbLIVE User Guide Section E Reporting Works with iPad Endorsed by City s Guilds bksbLIVE User Guide Copyright 2013 Vis
24. the Add User screen The learner s account is now created and they can be directed to log in Learners can belong to more than one group if necessary Remember when a learner is removed from a group they are not lost but merely removed from that group The learner still exists in the system and may if assigned to another group appear elsewhere in a different group 49 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Add Group Tab Groups become an important feature when you need to run reports on groups of learners Therefore before adding users be they learners tutors or administrators into your account think carefully about what you need to achieve in terms of learning outcomes and the production of records to show progress and distance travelled IMPORTANT Note that in this section you are learning to add groups on an individual basis However it is possible for administrators to add students or other administrators tutors and groups en masse using the Mass Upload tab which is available only to those with administrator permissions Group Detalls Eroup ID CHRO Ss ng oro A A Group ID Type your group name here using only alpha numeric characters A Z a z 0 9 and ensure that group names do not exceed 50 characters in length Do not use apostrophes the ampersand amp symbol or accents in group names e g lan s Group or C amp G H
25. to your My Groups e View Students Selecting the link View Students reveals a screen which is a reflection of one also found under the Group Search tab From this screen you can 1 review all members of that group 2 view a learner s Details page 3 remove a learner from the group 4 add additional members to the group 5 synchronise group data with your MIS system 6 manage a group 7 edit a group 4 Group Options Remove from Hy Groups Mes Scents Eng LA Summary Date Secma Engish 14 Summary Detaredi Engish ES Tracking Eng El Tracking ESOL Rasra El Tracking ESOL Mono S Tracking ESL Readrg LI Track ESOL Witing Li Tracking ESOL Reading LE Tracking ESOL Writing L Tracking English El Tracking English EZ Tracking English ES Tracking English LE Tracking English 1 2 Tracking English 13 Tracking _ K Mares El Tracking Maths EI Tracking Maite El Tracking Maths Ll Tracking Maths L2 Tracking Mains LI tracking ICT 1A S nane ICT 14 Summary Detaled Maite LA Summary Mathes IA Summary Date Selected Maths IA Summary Detaled Maths E2 Tracking Matta ES Tracking Maths Li Tracking Maths L2 Tracking Maths LA Trackin ET LE i x Eng and Matte Li Summary Eng and Maths Diag Summary Note that if some of the aforementioned options appear inactive access will have been disabled by your administrator All of
26. will be instantly removed from the group Should you inadvertently remove a member from a group you can add them back via the Add members tab Note that the user has only been removed from that particular group No user information or associated assessment data is deleted by this process 4 View learner achievements To review a particular learner s results select the View learner hyperlink This will reveal the learner s Details page Refer to the section at the beginning of this guide called Student Search tab for a more in depth guide to the Details page te i i Skil Checks Student M i Fa sed the verts Sal Check Si Cri 16 06 2011 EIRE UB EE Mgr 4 i LE CTE a dere tpd He Cardes series Si f ip 15 06 2012 First name bles SC Te H GL P ak ore oe L iriiria mojm Email Hreled d Ahani del dlm Tens L Pissa Sh Check TTL Os D DDE Diag D T E comple ed Gree Btzh Li Dare i PET Gran Leet Graps ial 5 Add new members to a group Note that if any of the following tags Add Members View Tutors Synchronise Manage Group and Edit Group appear to be inactive i e unresponsive when selected please consult your administrator as access to these functions may have been disabled Should you wish to add a new member to a group select the Add Members tab search for the learner and from the results select the learner you wish to add Th
27. will now show in the achievements panel 18 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 e Amending the First Last Name To amend a user s first or last name make the required changes then select the update button Note that when you amend these details they will automatically update in any results pages as well e Amending the e mail address To amend a User s e mail address make the changes as necessary and then select the update button e Change the password If a user has forgotten their password you can use this section to either a set a password to one of your choosing or b enter a password which the user will use to log in after which they will be prompted to change it again Note that all passvvords in bksbLIVE are encrypted for security reasons and bksb staff are not able to recover a password only re set it Note also that passwords are CASE SENSITIVE and should comprise only of alpha numeric characters such as A Z a z or 0 9 vV Setting a default password To amend a user s password select the Change Password hyperlink A new dialog box will appear Enter the new password then ensure you untick the checkbox labelled Learner must change password on next login before selecting the Change button The dialog box will close and return you back to the Details page v Set a password which changes on next log in To amend
28. English 2013 Initial Assessment Diagnostic Assessment and Learning Resources only excluding the Skill Checks then do not assign these subjects individually Instead select the option 448 English 14 rag Res 2013 that contains ALL these elements so that after completing the Initial Assessment the user will be guided to take the relevant Diagnostic Assessment followed by the corresponding Interactive Learning Resources and NO Skill Checks 22 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Remove a subject course To remove a subject course from a user s account locate the relevant subject or course from the left hand window and select the X symbol to move it over to the right hand window The subject or course will now no longer appear in the user s home page when they next log in 6 Manually set the diagnostic level for an English or maths course There may be times when you need to manually override the system such as skipping the initial assessment and starting the learner with the diagnostic assessment Under normal circumstances it is always recommended that the user first take an initial assessment as this will place the user on a level which matches their current abilities However if you are confident the learner is able to accommodate an alternative level the procedure below outlines the process of amending the level for the diagnostic assessment a Fir
29. IAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE FURTHER READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ For general enquiries sales or technical support please telephone 01623 413333 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Contents Creating a desktop shortcut Add bksbLIVE to your favourites 3 Logging in to bksbLIVE for the first time as an Admin Tutor 4 Overview of the Tutor home page 6 NeW EQ CU ES PP PR dis Unified Search sese 7 Using the unified search sse eee 8 Refining the unified search results 9 Unified search learner options 9 View edit details 9 EE DUES CS regates osonenc S 10 Change Das NO sss sese eee eee eee 10 GODS a ie E a dada ce aa ie 10 View ACTIVI S mean een este 10 Kaan na 10 Student Search p a ais 11 Quickly review a learners activities 11 The activities panel single window Vievv 14 Review the answers given by a learner 15 Edit a learners detalls sss sse issue 17 Amending the username sees eee eee eee eee eee eee eee 17 Amending the first last name 19 Amending the e mail address sss sees sese eee 19 Change the password sees 19
30. L Cine pme al nent boo me oF meng IH tels Adres can cree Chase is Tg m re sector Ensure each learner is given a unique log in username bksbLIVE relies upon all users of the system be they an admin tutor or a learner being assigned a unique username which is not duplicated A Username This is the single most important piece of information when creating an account andit is vital that each student tutor or administrator is given a UNIQUE identifier to ensure data integrity Also dependent upon your 44 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 B C D E F company data protection policies to maintain compliance with the Data Protection Act where a company must take all reasonable steps to ensure privacy of data it may be necessary to assign a random code or other reference rather than simply entering the student s name and date of birth First Name Enter the First Name with no apostrophes accent marks or other unusual characters e g Am lie should be written Amelie without the accent Note that hyphenated first names such as Ella Rose ARE permissible Apostrophes accents and other non alphanumeric characters in names can cause issues when running reports Last Name Enter the Last Name with no apostrophes accent marks or other unusual characters O Sullivan should be written as OSullivan without the apostrophe Note that hyphena
31. Last Name LT Include archived learners in search Include archived learners in search Selecting the Student Search tab will reveal a number of search fields In the two screenshots above you will notice that although they appear identical they do in fact have different labels for the first search field In the one on the left the field name is Username whereas the one on the right has the name Reference By default a new bksbLIVE account has the default field name as Username This field name is editable by the administrator and hence can be modified to suit your particular needs Reference Student ID etc 11 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Stidest Search SD Ed Search Suen Search 1 MP3 BT Er haere Les Hermes 11H tetes era EE in ee To start a search you can search for the Username First Name or Last Name You will note that as you type the system continuously searches the database based on the characters entered In the example above searched for a student called Angela Kirkland After only entering the characters Kirk in the Last Name field this has quickly revealed just two matches in the search results Angela Kirkland and Jake Kirklees If the results reveal no matches yet you are confident the learner exists on the system select the check box to include archived learners in the sea
32. Next button in the lower right of the screen to select the subjects courses Again the screen is divided into two sections On the left is displayed the available subject courses within your bksbLIVE account hire Rinne Lira Le Crit d de CI ES I AB Lake lore Note that the subjects courses displayed in your window will vary depending on the software you currently license from bksb Step 4 If you are just adding another subject course to the group members existing set of subjects courses select the subjects courses that you wish to assign to the group by selecting the adjacent green symbol If you wish to completely change the set of subjects courses assigned to the group members first select the button Remove from course s to remove all learners in the group from any existing subjects courses they may have been assigned then select the subjects courses that you wish to assign to the group by selecting the adjacent green symbol If you make a mistake select the red X symbol to remove it Step 5 Once you have assigned the relevant subjects courses select the Enrol on Course s button and after a brief moment a dialog box will appear confirming the enrolment procedure was successful Successtully enrolled All members of the group will now be assigned the subject courses as defined by you and these will appear in their student home page 39 bksbLIVE User Guide Copyr
33. a Kirkland however have only used the first three characters of her first name SEARCH All Results Angela Kirkland Angelakirkland Options Brian Goodrich BrianGoodrich Ontions Chen Liang ChenLiamg Options Jiang Li Zhu QiamgLiziu B Options ES ES ES ES ES Li Ming Chiang LiMingChiang Options Vocabulary and Right Angles Vocabulary and Right Angles Calculate Cost and Chanig Sub Exchanging Right Angles Persuasive Language Use of Appropraite Language Formal Informal Language Right Angles Angles Range Entry 2 Entry r Entry 2 Entry 2 Entry 2 Level Level 2 Level 2 Entry 3 Level 1 Level 1 amp View pe View De View K View amp View pe View E View Be View K View View B View AE 48 AR 48 48 oe You will note that this has identified not only any current learners whose name contains the three characters ang in that order but it has also identified a number of other results from other categories for example paper based and interactive resources for Language and Angles Icons on the right of the search results provide a quick visual indication of the type of result displayed e A current learner is shown as e A current group is shovvn as a e A paper learning resources is shown as L e An interactive learning resource is shown as b e An archived learner is shown as A 8 bksbLIVE User Guide Copyright 2013 V
34. a list of Es Witting A ea courses are shown down CR 7 English L1 Free writing the left of the screen FEIEN se Laval Writing 5 nan dependent on the software you license P Ro Paper based revision scernarice Selecting a course in the left hand menu updates Paper based learning resources the centre screen to Ui Punctuation Besi uze display the corresponding suite of learning va resources In the example cre ere EE Ro paar 1 leaming resources above English L1 2013 is selected The screen updates to show the relevant resources available starting with the Free Writing Assessment at the top of the screen Below this are shown links to the corresponding Paper based Resources revision scenarios workbooks and answers and below this the links to the Interactive on screen Resources Note that the paper based revision scenarios are only available for L1 L 2 57 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 To launch the interactive resources select a link and the resource will load To open the paper based resources select a link and the file will start to download after which it will load in your web browser Note that some files may be quite large so ensure you allow sufficient time for the file to download before contacting bksb support for assistance A scroll bar will appear if the file contains multip
35. a user s password so that they are prompted to change it on next log in ensure you tick the checkbox Learner must change password on next login s Amend the Date of Birth To amend a user s date of birth change the relevant details and then select the update button 3 Edit the Additional Details section a RE If the administrator has set additional fields to record Upstate Anna Detalls important information when user accounts are PELE WONSA created the data entered during account activation may have been inputted incorrectly In this section you can amend this data In the example opposite the administrator has created a field called Centre Location and during account activation the field was populated with Leeds If this was incorrect to Ur lal e amend this simply tick the checkbox titled Update Additional Fields which makes the field active then amend the contents of the field and select the update button to complete the process 19 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 4 Quickly identify which groups the learner belongs to In the lower part of the screen you will find two tabs Group List and Add to Group The group list will display any groups to which the user has been added Group List Groups list To quickly remove a learner from a group select the hyperlink Remove user from this grou
36. access to other question frames The remainder of the screen is dominated by the actual question frame shown to the learner The assessment title and level is displayed at the bottom of the screen Diagnostic Assessment Maths Entry 1 Sbksb menu 15 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 In the question frame a correct answer is shown with a green tick Y next to it An incorrect answer is shown with a red cross X next toit Assessment Frames please click to navigate Click on the words to add the correct punctuation Prema LE Read the following sentences and put inverted commas 7 Frame 16 Frame 17 Frame 18 gala C3 The chairperson said T welcome vou to this Frame 15 meeting Frame 20 Frame 21 Nic to ses you to see you pices GO Frame 22 phrase used by a television personality Frame 23 S v i have never heard of the expression oul of the Frame as frying pan into the fire Frame 25 Frame 26 Frame 27 Er rs RAK eb di MENU aa ar iir suc HEET w ti R AR A RR XXX Eraman EE Any answer that was omitted is shown by a red circle L To review the answer s the learner should have provided select the Show Answers button in the bottom left of the screen and a pop up window will reveal the correct answers Select the Close button to close the window Ll These are the correct answers Read
37. ad licensed the skill checks software then as each full set of skill checks was completed by the learner the system would automatically identify this as complete and move the learner on to the next module of their course In the screenshot below you can see two green ticks adjacent to the modules Spelling and Prefixes Suffices The green ticks indicate that these modules were automatically marked by the skill checks software after the learner achieved 75 or above in each skill check Modules Completed Module Name Diagnostic Result Skill Checks Taken Subject verb agreement Take Care No Spellings Needs Practice Word meanings Take Care Format and structure Very Good No Pronouns Take Care N A Sequencing Very Good No Prefixes Suffixes Needs Practice af 29 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 However if you do not have a licence for the skill checks software a tutor can easily mark a module as completed by selecting the hyperlink Mark as complete as highlighted below By selecting this link the topic will be removed from the Modules Still to Complete section and moved up to the Modules Completed section O Modules Still To Complete Module Name Skill Checks Tutor Mark as Complete I Grammar and Syntax Resources Verb tense yn Mark as complete 4 Correct verb tense ENS men Mark as complete d Punctuation Re
38. airdressing as this will cause problems when you try to run reports In order to create a group you only need to complete this field and then you may skip the other parts of the form if not required and click the next button in the lower right corner B Description If necessary type a description of your group here C Additional Details In this section you may see additional fields Although it is not compulsory for these fields to be completed these will have been created 50 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 D in order to capture additional user information which may make administration of your account easier These extra fields are Tags created by the administrator If a tag field exists your administrator will be able to advise you regarding information to enter into this field Add this Group to My Groups My Groups are similar in concept to the favourites in your Internet web browser If you have responsibility for a number of groups it is very easy to add any group to your personal My groups then when running reports it is very easy for you to locate and run reports on those groups of most interest to you Before discussing the tick box titled Make this Group private I will continue with the process of creating a group and adding learners to the group After adding a group name and possibly adding a descri
39. button will automatically enable the check box Add this group to My Groups 52 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 My Groups Tab The My Groups tab provides the facility to assign a group to a favourites list much in the same way as assigning a favourite website in your web browser By adding a group or multiple groups to your My Groups you can create a quick and easy way to learner data which you need to access on a regular basis After selecting the My Groups tab the screen will default to the View Groups view and display any groups assigned to you already perhaps by an administrator Phy Gorraipee Mi Cernhta pis view Crop Adjacent to each group is a Group Options link Selecting this link will reveal a drop down list of options divided into Actions and Reports The reports available are a reflection of the reports available through the Reports tab at the top of the screen and as such are discussed in greater detail in the section of the user guide called Section E bksb LIVE Reporting e Remove from My Groups As its name suggests selecting this hyperlink will remove the group from your My Groups Note that should you inadvertently remove the wrong group simply select the main Group Search tab at the top of the screen search for the group and re add them
40. cover your log in details without having to contact bksb support or administrator if another administrator has been created for your account If when your account was created an e mail address was NOT entered into the password field you will be given the option to add an e mail address at this stage To register an e mail address type an e mail address into the email field and click the Save email address button Register your email address DESD has now mtroduced a Forgot detads button Co the Hagin paje For this functon to work you need to register an email address with your account Eman Save email address If you don t wish to supply your amal address click here You can enter or amend your email address at any time by clicking the sw profile button on the learner home page If you do not wish to provide an e mail address select the hyperlink click here to Skip this section If you choose not to enter an e mail address a final dialog box will appear warning you that you have chosen not to enter an e mail address To continue select the OK button or select the Cancel button if you would prefer to go back and enter an e mail address You have not entered an email address click OK to carry on or cancel to amend A user can enter or amend their e mail address at any time by clicking the View Profile button on their student home page 5 bksbLIVE User Guide Copyright 2013 Vision West
41. dd Group My Groups Reports Resources HE RTE Upload Result Click Browse Select the XML file associated with the learner o Example result paths a C Program Files bksb bksb Standalone v3 IA amp Diag Results a or o C Program Files x86 bksb bksb Standalone w3 IA 8 Diag Results Click upload XML File Browse Override Reference Optional this will override the uploaded learner reference Upload e Step 1 Ensure an account exists within bksbLIVE before attempting to upload an assessment Ideally the account details Username First Name amp Last name should all match exactly If the learner does not already exist then go to the Add Learner tab to create the learner account 60 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 IMPORTANT If the learner already exists in bksbLIVE but with a different USERNAME to the one used for the STANDALONE assessment please refer to the instructions further in this section on how to merge the uploaded assessment to a different username Should you try to attempt to upload a standalone assessment to which there is no matching bksbLIVE account the following message will be displayed Username not in database The username tomsmith doesn t exist in the database You must first Create a new learner with this username before you can upload to his her profile Or If you wish to change the username in
42. defined for a learner Within bksbLIVE the administrator will have configured what is known as the DEFAULT course for ALL learners What this means is that any new user added to the system will automatically be offered the default course on the student home page after logging in However it may be necessary to amend the course just for a single user note that later in this manual will discuss how you can modify the course for an entire group of learners see Group Search After searching for the user and selecting their name you will be taken to their details page On the top left of the page you will note a tab named Subjects Detalls Details Select the tab to reveal the Subjects page The fiat below Shires 4 kel of secs Mai Angela Kirkland is fucking Yom ce Ka Mai belay lites bles hat ae aol d es ead bka 10 core subjects ty cina Gn the verse Rue ef os Gam check creen ses Es HT akda subject fo be chee iby Apalai Khel Then n on Es arl on ihe link Batian pT Ce Engish 2014 ci te TEs d EAN Listen intial aere I ir a Malha 20111 cher AUS a ES I EMN Heating E ESO Reading Diegori desen ESCH Dea hnn inde dase ES Wieg ESCH krii i Dimc A ES ditas IL Aisiak illri r an dr I rep He L Mad Li QL 3 LRR Eni Can Res 2012 On the left half of the screen are all the subjects and or courses a learner is subscribed to In the example above Angela Kirkland is subscribed to the courses English
43. e DL 3729 Is TEI L 55 MM L DHL LTM 1511 0651 16 61 B VE E mo lable 62 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 tai RAA M 014 En il Le JO di FRE Ma ML SEL HAS PAL DEL ERA ey 1 1 hB SL al y 58T Sa W TB 19 IE TR ETA Select the relevant folder In this example I am uploading an Initial assessment YR shart M T Er AA Tiy Belden EES PEL dE Ta 0 day 63 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Select the relevant subject folder In this example l am uploading a MATHS Initial Assessment CES 5S to bish Standalone 4158 A Diag 9 Recut abg panen Y CECILE Organise Mardy fede e Oo 6 sl Adame P hre meea pe w Libranes Documents mi Music es Piri Vilani OLS 1485 Ple Talla Lez pire r lt 91lnble d Homegroup Computer Es Local Disk Ci cs Local Dis Dk UE ort Peet bat os 16 5 Eda Poanse Select the file In this example l am uploading an Initial Assessment taken on ST February 2013 by someone whose username was tomsmith Once you are happy with your selection select the Open button You will be returned to the Upload Result screen and the field will now be populated with the file address selected C Program Files bksb t 64 bksbLIVE User Guide Copyright 2013 Vision
44. e additional user information which may make administration of your account easier These extra fields are Tags created by the administrator under the Settings tab Next button Click the next button to continue with the user account creation Step 2 of the Add Learner process Select Subjects Having entered the learner s details and selected the Next button step 2 of the process Select Subjects is displayed You are now presented with a screen spilt into two halves the right hand panel Selected Subjects shows the DEFAULT courses assigned to all students whereas in 46 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 the left hand panel Subject List are displayed all of the software you license including all variations of the software La p E E D The DEFAULT subjects course is configured by the administrator and will apply to all new learners added to the system However should you wish to assign a completely different suite of subjects courses these can be modified by logging in as a tutor searching for the learner and manually amending their account For more information see Section C Account Management If you are happy with the default course for this learner then select the next button in the lovver right corner of the screen If however you wish to add another subject to a particular
45. e level i e a learner who has achieved Level 2 can only be raised to a Level 3 subject course After selecting the Apply button a warning dialog box will appear asking you to confirm this operation Select the OK button A final dialog box will appear to confirm the successful application of the course Changed Level Successful Remember to repeat the actions above to change the level of any other subject course not already configured 9 Edit a Group The Edit Groups tab offers a number of options such as a Edit a group name b Edit a group description c Edit the group s additional details d Remove the group i Group Members Hairdressing 60 L Pall troan Edit Group ere pou Con dp te detal G he Honda 20 L eau md ve Can dec rome Herd 201 pau Mo member mera dl be Ker F st n Harpers AL cera oc HaTe Hairdressing 2011 Haa tkaes sira MUC Cosme 3011 Rares GOAD 42 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 a Editing a group name b c d LS To edit a group name you must first locate the group On the main tutor log in page select the Group Search tab and search for the group From the search results select the name of the group to be amended Next select the Edit Group tab amend the Group Name field and finally select the Update Group button When creating or editing group na
46. e group manager Note that assigning a group of learners with additional software is dependent on the software you license from bksb Step 1 firstly the learners must exist in your bksbLIVE account and all belong to the same group Next search for the group by selecting the Group Search tab type in group name select group from results then select the Manage Group tab Step 2 The following screen is divided into two sections On the left are all learners belonging to the group On the right is the Selected Members list Manage Group Manage rary Carol Remove Group On Comune ect ME members From ihe Gray Beeery El mel Ak on Ets Ex beth Grain Hemis abs pee Although you can individually select learners via the green symbol and add them to the Selected Members list you will most likely want to place all group members on the same subjects courses Therefore select the Select All Members button to move all the learners to the right hand window Selected Members Username First Name Last Name AledRoberts Aled Roberts AngelaKirkland Angela Kirkland CerysMorgan Cerys Morgan ColinDalton Colin Dalton HelenMcKinley Helen Mckinley KyraPuri Kyra Puri LouiseClayton Louise Clayton LugaNovitski Luca Novitski SanjanaUddin Sanjana Uddin DE X X X XX XX XX OK XX 38 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Step 3 Select the
47. e learner will be instantly added to the group Should you inadvertently add a learner to a group you can quickly remove them from the View Members tab as described previously Group Nd uS Hardressinx 20617 Asil OT S CH Shitent Search Leap Cain Hirt regar Segre Agha Bae Sage Student Search ee Car ne m e TE d erran Art Harma UGT L Paea C8 Last Warne Chenla Llars Dan Erchi s arches m n El ikari E h act ares RT Choeindnews 35 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Note that if you cannot locate the learner yet you are confident they should exist in your bksbLIVE account they may either be a in a private group to which you do not have access in which case consult your administrator or b they have been placed in the archive To check if they are in the archive when searching select the checkbox Include archived learners in search This will then force the search to include all members placed in the archive If this reveals the learnerisin the archive consult your administrator 6 View a list of tutors assigned to a group To review which tutors are assigned to the group select the View Tutors tab to reveal the Tutors List Seine Group Reports Hairdressing 2012 View Members Add Members View Tutors Syncl Tutors List Username First Name Last Name anlilliran Tan Liliman 7 Synchronising a Group only a
48. e searching for is not displayed select the Group Search hyperlink Enter the name of the group into the group name field You will note that as you type the name of the group the system will quickly reveal all results that match the current search criteria Gop Sear Ek Gre Hinia LD Group Search Should you not know the name of the group place the cursor in the search field and select the enter key on your keyboard to reveal all groups within your 33 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 bksbLIVE account Note that if you have a large number of groups the search results may take a few seconds to be displayed Advanced Search If the administrator has added any Group tags then you can search for these tags by selecting the Advanced Search hyperlink Group Search Group Hame omke Manager 12 05 Advanced Student Search Vas Gica Selecting the hyperlink will reveal a search field The name of the search field is determined by the administrator when the tag was created In the example above an administrator is using bksbLIVE as a recruitment tool and has set a tag field called Vacancies in an attempt to segregate groups by type of vacancy advertised When the group Office Manager 12 05 was created it was given a tag of Office Other vacancies may have been given tags such as Factory for factory related vacanc
49. e username hyperlink then amend the username and select the Change button to complete the process Once the process has been completed you will be returned back to the Details page J e Merge Username If used incorrectly this option can result in misplaced data The merge username option is a very powerful tool that should only be applied by an experienced user It is recommended that you read this section thoroughly before using this feature as incorrect use can result in misplaced data which can only be reversed by the bksb IT support team Imagine the scenario where a learner has two user accounts one with the username of AK310188 the other in the name of angelakirkland As usernames must be unique for each learner bksbLIVE treats these usernames as two individual learner accounts So if an Initial Assessment was taken under the username of AK310188 and at a later date a Diagnostic Assessment was taken by the learner under the name of angelakirkland wouldn t it be useful to merge the two accounts together so that both results were attached to just a single account The Merge Username hyperlink provides access to a very powerful tool which provides the facility to merge two user accounts together Step 1 First you need to decide which username has the main priority and to which results from another username will be merged It might be easier to think of the usernames as high
50. el of subject course whatever the Initial Assessment results There may be occasions where it would be preferable if a course was assigned to a learner one level higher than their English maths or ICT initial assessment results Usually this is because of a funding issue where learners have to show progression by at least one level Note that the following procedure can also be used to assign a course lower than the learner s Initial Assessment result if necessary Step 1 Follow the previous procedure Set a group with a specific subject course to assign your group the necessary subjects courses as necessary Step 2 Select the Set Level tab choose a subject course from the drop down list then select the Set Level button Loe ip Hanila TRS ieee 4011 Step 3 From the two drop dovvn lists named Increase the working level of each learner by or Decrease the working level of each learner by select your preferred level for the subject course and select the Apply button 41 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Note that you can increase the level by up to 3 whole levels above or below that achieved by the learner in their Initial Assessment For example a learner who achieves E3 can be automatically assigned a L3 subject course However where this is not always possible the system will assign the highest or lowest availabl
51. ence and the corresponding bksbLIVE Username are the same but the first last names differ a warning dialog box will be displayed to alert you to this 66 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 The reference already exists in the database but has a different first and or last name Click yes to upload if this is the correct learner Upload learner details Database learner details Reference TS101295 Reference TS101295 First name Tom First name Thomas Last name Smith Last name Smith Proceed with upload If happy to proceed select the Yes button or the No button to cancel the upload 67 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 68 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 69 sable sb Endorsed by City amp s Guilds
52. es still to complete Take note that as a learner progresses through their diagnostic assessment if they achieve a relatively good score on any whole modules of the assessment the system will recognise this and identify these modules as completed under Modules Completed 26 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 L lt B imj Piali Fm Ha e E e Module Name describes the name of the module completed e Diagnostic Result indicates the result achieved v The term Very Good indicates a high score in that area v The term Take Care indicates that the majority of questions were answered correctly but with a few incorrect answers e Skill Checks Taken There are two ways to mark off a learner s work as complete manually or automatically each time a set of Skill Checks is completed v The term No indicates that a Skill Check was not taken v The term N A indicates not applicable e Tutor Marked as Complete here you will find hyperlinks enabling the tutor to manually mark off a module as complete Below the Modules Completed section is the Modules Still To Complete section which identifies the areas of most concern shown in red on the Student s ILP Note that it is these modules only that contribute to further progress by the learner g i me 1 CRU CL RAL Ma t
53. g resources can be found in Section D bksbLIVE Taking Assessments 56 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 English Maths Resources The following interactive and or paper based PDF resources are available via the Resources tab in bksbLIVE if licensed INTERACTIVE PAPER BASED Learning Learning Resources Resources PAPER BASED PAPER BASED ENGLISH ENGLISH MATHS Free Writing Functional Skills 2010 2013 2010 2013 Assessment Scenarios Courses Courses Courses Courses x x aa w y SL AE CIE LS AE wal yfe NA US DA TE Level 2 v4 e f a suite of resources has a name of for example English L1 2010 these resources correspond to courses or modules within bksbLIVE that have the naming convention of English or Maths without a year signifier e f a suite of resources has a name of for example English L1 2013 these resources correspond to courses or modules within bksbLIVE that also end in 2013 2013 subjects courses are the latest available e If you are a NEW subscriber to bksbLIVE and HAVE NOT migrated data from a previous bksb online or server based account your learners will only be subscribed to English maths 2013 subjects courses and hence you should only refer to the corresponding 2013 resources if licensed Accessing the resources Henri ES Upon selecting the Course Resmrces Resources tab
54. he one shown opposite To review the answers given by learner for any completed assessment select the view assessment and user answers hyperlink and a new window will appear Assessment frames d Mease click to navigate Click on the correct answers K 1 Frame 4 i From the choices given select a new word or phrase to replace the word in es bold without altering the meaning of the sentence Frame 6 Frame 7 The place chosen for the recording area needs to be quiet i land plot site Frame amp The marketing manager wanted to find out where the minutes of the last meeting ae Filed research examin L establish si Degree Summer Erat Laws lt z 7 ebkeb gain ean HEC R L 1 RE LL LL RR MS NN On the left of the screen is a quick access menu to jump to any question frame shown to the learner during the assessment from those of other learners due to the assessment adapting to the responses U Note that in an initial assessment the question frames may differ As you select a frame button the question s shown to the learner will be revealed If the frame button has a green tick Y next to it this indicates the learner ansvvered all the question s correctly If the frame button has a red cross X next to it this indicates the learner ansvvered one or several of the question s incorrectly A scroll bar to the right of the frame buttons allows easy
55. i 2 If licensed 27 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 e Module Name describes the name of the module completed e Learning Resources provides tutor only access to the paper based learning resources for that module together with the answer sheets e Skill Checks Here the system will identify which skill check s the learner needs to take in order to complete the module e Tutor Marked as Complete should you not license the bksb Skill Checks software which offers a fully automated approach to validation and marking of progress here you will find hyperlinks enabling the tutor to manually mark off a module as complete 9 Accessing the paper based Learning Resources assigned to a learner after completing a Diagnostic Assessment Within bksbLIVE tutors are able to access the paper based versions of the learning resources if licensed together with the answer sheets that correspond to sbk sb the skill gaps identified in the learner s ILP individual learning Functional Skills plan Selecting a hyperlink will English load the relevant PDF and display it within your web browser as per the screenshot opposite If the PDF file is longer than a single page a scroll bar will appear on the right side of the page to enable access to other pages within the document Differing web browsers will display the paper based learn
56. ies In order to use the advanced search to locate groups with specific tags you must type the exact criteria into the search field In the example above searching for Office has revealed just one group If I had searched for Off this would not have revealed any results You must include the whole name of the tag From the search results select the group name and you will be taken to another screen which identifies the group its members and several options available to that group 2 View members of a group After searching for and selecting your chosen group the screen will refresh and show a number of additional tabs and options In the upper left it will display the name of the group in the example below Hairdressing 2012 and underneath this will be displayed the Members List including their Username First name and Last Name Group Members Hairdressing 2013 Ve Merubssrs Members Let Licernanne Last Marne A hbr L MER Chi Eu ASE EI beach sl Heu dict barn Anse Zonet bread Amini NKE Apa ES a Sine HET 21096 Lai Pe Barn Cas CR Haron hacer Niet artes ter tre lane Tina ji Corea ena Ricach Riach fergie for Gun Mas apre b LE E x x OE x x x 34 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 3 Remove members from a group On the Members List you will see a hyperlink X Remove from group By selecting this link a member
57. ight 2013 Vision West Notts College Support 01623 413333 b Manually fix the level of the course It may sometimes be necessary to assign a group of learners a subject course at a specific level Normally a learner s level is set by the results of the Initial Assessment however the learner may have no need to take an Initial Assessment because a the learner has completed a paper based Initial Assessment or used an interactive assessment from another assessment provider or b they have prior qualifications which validate their current working level e Step 1 Follow the previous procedure to assign your group the necessary subjects courses as necessary e Step 2 Select the Set Level TAB choose a subject course from the drop down list then select the Set Level BUTTON Biar area POT e Step 3 Select your preferred level for the subject course and select the Apply button e After selecting the Apply button a warning dialog box will appear asking you to confirm this operation r ln level 10 Engheh Liia Englisn T bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 c Select the OK button A final dialog box will appear to confirm the successful application of the course Remember to repeat the actions above to change the level of any other subjects courses not already configured Automatically raise or lower lev
58. ing resources in different ways and the print options will also vary accordingly Note that the hyperlinks only link to those paper based resources that correspond to skill gaps identified in the ILP Should you require access to the full suite of learning resources these are available under the tutor login via the Resources tab 3 If licensed 4 3 If licensed 28 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 10 When manually selecting the resources via the Resources tab ensure you select the relevant materials i e if you have learners on a 2013 course remember to select the resources that are designated 2013 at the end of their name Further information on accessing the full suite of paper based resources is available further in this guide under the heading Resources Tab Printing the paper based Learning Resources The print options available to you will depend on the version and type of web browser available to you therefore it is always recommended that you use an up to date browser For further information on the paper based resources available through bksbLIVE see the section on the Resources tab further in this guide Manually mark off a topic as completed if no Skill Checks are assigned to a learner s course Previously you were shown the panel called Modules Still To Complete and it was briefly mentioned that if you h
59. ion West Notts College Support 01623 413333 Resources Tab If you license the English maths interactive learning resources the Interactive Functional Skills Scenarios or perhaps the ICT paper based learning resources these resources and any paper based alternatives are available via the Resources Tab Note that the paper based initial diagnostic assessments are not available via the online system but can be supplied electronically on request if you hold a current licence for that product The following materials are also not available in paper based format e Skill Checks or answers e PLTS Assessment Personal Learning amp Thinking Skills e ICT Initial Assessment or answers e ESOL Initial Diagnostic Assessments or answers e Learning Styles Resources Course Resources Pree Mitre Assessment English L Level Resources hire cers 92 Yamna end STD RETES CE Fast EEE The resources tab is a great way for a tutor or administrator to gain direct access to the learning resources if licensed without having to drill down into the learner s ILP Having direct access to the interactive learning resources provides significant opportunities for group work where said resources can be displayed to a group of learners who may all share a similar skill gap thus improving efficiency and releasing additional teaching time Further information about use of the learnin
60. ision West Notts College Support 01623 413333 Refining the Unified Search results Using the tabs below the search field you can refine the search results Search here SEARCH All Results e Learners will only show current learners e Groups will only show current groups e Workbooks will only show paper based resources e Interactive Resources will only show interactive resources e Archive will only show learners that have been placed in the archive by an administrator Unified Search Learner Options Once you have searched for and found a particular learner selecting the name of the SEARCH l Angela Kirkland AngelaKirkland Options a learner will activate a pop up such as the one show below All Results view edit details courses change password Groups view activities reports Note If you are using a PC which does not have Flash Player installed or a tablet device such as an iPad you will see a menu at the bottom of your screen as per the one shown below Options for learner Angelakirhland View edit Change Courses Groups View actlutiion Fe ports detalls password e View Edit details This option will enable you to edit the username first name last name and amend the date of birth fields See page 17 for further guidance 9 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 e Courses
61. le pages to enable access to other pages within the document Once selected a paper based resource should open within a window in your browser as per the screenshot below If nothing loads you may need to consult your IT manager as the downloading of Adobe Acrobat PDF files may be blocked by your systems administrator Printing the paper based resources To print a PDF which has loaded onto the screen if the options toolbar does not appear the following workarounds should enable the Print dialog box e Internet Explorer Click on the PDF document then select Ctrl P or right click with the mouse and choose the option to Print Functional Skills Men Teo ezn Es em R BW BB Frai Chis id eld erkan Cage heria ret ee irom Figa Bae Sites bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 e Google Chrome Click on the PDF document then select Ctrl P or right click with the mouse and choose the option Print e Mozilla Firefox Click on the PDF document then select Ctrl Shift P or right click with the mouse and choose the option Print Saving the paper based resources To save a PDF which has loaded onto the screen if the options toolbar does not appear the following workarounds should enable the Save As dialog box e Internet Explorer Click on the PDF document then select Ctrl Shift S fa a Lens EE Er Es Che s im s dpa
62. mes DO NOT use apostrophes or the ampersand amp symbol as this may cause issues when running group reports Editing a group description To edit a group description you must first locate the group On the main tutor log in page select the Group Search tab and search for the group From the search results select the name of the group to be amended Next select the Edit Group tab amend the Group Description field and finally select the Update Group button Updating the Additional Details To edit the Additional Details you must first locate the group On the main tutor log in page select the Group Search tab and search for the group From the search results select the name of the group to be amended Next select the Edit Group tab select the Update Additional Details checkbox making the field active then either amend the existing tag content or add new tag content into the field Finally select the Update Group button Remove a group To remove a group you must first locate the group On the main tutor log in page select the Group Search tab and search for the group From the search results select the name of the group to be amended Next select the Edit Group tab then select the Remove Group button A dialog box will appear alerting you that no learners or their corresponding data will be lost if you continue with this process If
63. ndow 31 10 2012 Tr Resonir cf View All Activithes hyparirik lue Regitece 13 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 The Activities Panel single window view Having selected the hyperlink View All Activities the panel will expand to show all the achievements attained by the learner Alien Bali 16 raid cher biia Mirail Mass bren la Las Hamne blanc Deal HA bimplists dihi PAT di agit haia Annani Mealy Level J 3 Crteber 20104 jadi uilial Barmaq nii lisa Linea d EHL Citta 30141 Rest Bi ine Ait di IRB ai Moment Weill Lael j CU Cirteher HL Lost liltial Massenet lei are 1 Ces aua OLA CPE LIT all 1 lrer hs fa lasse ie cie vh H L leak Iis xve ie Cobra Ara g lwg gres hp L L heip rfa iige the paires Sib Check Fra Arani ta Apres Skil Chan Te Aitsmmpiral ihe quelling sole dedi bs k Fa lies Hn p rela dites diu L hek a Anarene he Upeling reales dedi 2 beck Berl jhe Cipry lorrain idil d dt barque Us ler ng ll al LCL ELLES Sahil heh Bhamy lle led fr l s adm Sie Cae Aerial He hang let anil area RIP Elie Arani ihe llemlanmd let aa denis RAE 1 lei 1 a nanl the Aaea Shi Chen Ta al e lle gillian isbes di oak Fa Mismpiel te Vi less di heh Lite Asset Cruel S Mags opel Bam id i LE i d L onead Lle s JC lai Bassa TETE leap A Mi Parmi fl Compil e nid red Lsn d Bahe d
64. ord supplied to you Please note that the Forgot Data passvvord IS case sensitive Step 3 Confirm your account A dialog box will appear asking you to confirm this is your account If the details are correct select the CONFIRM button If the account is not yours then select the link This is not my account and check your log in details are correct First time logging in Pie 222 Canan H ag te detail mes Learn Heather AHA e irait name Haatsa bared matin Wallace Canh EF rural I LES TU TE EC CL 4 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Step 4 Change your password If the tick box User must change You need to change your password password on first login was ticked Compiels Ce form Bakre fo r el your isa when the account was originally Old password 66666668 Np vw pase weed 666669 created then after confirming your Mutype password TETTE account another dialog box may Change Password appear asking you to change your Lh is ngl My AL L DUD password The old password was the one just used to log in using Step 2 above After completing all fields click the Change Password button Step 5 Register your e mail address bksbLIVE incorporates a password and username recovery system should you forget your log in details It is highly recommended you enter an e mail address as this will enable you to re
65. p From this section you can also add the user to Group L Add to Group another group or to many groups Remember ART ARE a user can belong to more than one group To add the user to another group select the Add to Group tab to display the Group Search RS Lo window By default your My Groups will be My Gi displayed and shovv any groups that have er already been added to your My Groups area a ete 8011 i dr a Halrdressing 3011 Remember that My Groups is similar to x s l R Pumbina 4011 favourites in your vveb brovvser and provides a Hairdressing 3012 quick route to the groups you access the most Humbina 2012 Motor Yehiche 2012 To add the learner instantly to a group displayed in your My Groups list just click on the green symbol You can confirm this action by selecting the Group List tab and you will see the groups to which the user has been added ViTwW group View group If the group to which you wish to add the user is not displayed in your My Groups you can use the hyperlink Group Search or Advanced Search to locate the group My Groups Group Search Advanced Search Note that these hyperlinks provide similar functionality to those when searching for a user under Student Search as discussed previously 20 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 5 Modify the default course
66. pplicable if Databridge is being used to connect bksbLIVE to your MIS The Synchronise tab is a very powerful feature which should only be applied if your organisation has linked bksbLIVE to your MIS Management Information System Improper use of this feature may lead to groups being deleted from your account although no learners or data will be lost If you have configured the bksb Databridge to pass data between bksbLIVE and your MIS system normally the Synchronise Groups on login option is set to ON meaning that any group information from the MIS and subsequent group membership is passed directly to your bksbLIVE account ensuring that when you run group reports any learners that have logged in to their account vvill be included in group reports For more information about Databridge configuration refer to the section called Databridge Tab in the bksb Admin guide Section B Account Configuration a Search for and select the group you wish to synchronise The members of the group will be displayed 3 L Se CR EE ii io P mna R Sede T dd TS RE R mans Ci l RS LS dis is b Select the Synchronise tab 36 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 A Here the system will identify and display which learners belong to the same group in your MIS system and display the usernames that will be added to this group B Underneath it will
67. ption and selecting the My Groups tick box click on the next button in the lower right of the screen In the next screen you are now asked to select a learner s to add to this newly created group If you have NO students currently in the system or wish to add students later simply skip the remainder of this section by selecting the Done button in the lower right of the screen Alternatively if you wish to now add students continue reading below Adding Learners to a Group The group is now ready to accept learners If you wish to add a learner s simply search for the learner using their Username First or Last Name As you type you will notice the lower right pane changes to reflect the learners found in the search To quickly show all learners click in a field such as User ID and press enter on your keyboard Aij Gia ree Diri Group Members ae 6 Pare CN de a El LS FER I Seterkrcpet ap irii Engh Fr 51 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 E Once the learner has been identified select the green symbol to the right of the learner s details and they will be removed from the bottom left pane to the upper pane ready to be added to the group If you make a mistake simply click on the red x symbol to remove the learner from the upper pane and return them back to the lower right pane Repeat this procedure for all lea
68. r further information 30 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 11 Course progress in depth report Returning back to the top of the course progress page access the course progress page by search for learner gt select a learner from search results gt select Subjects tab gt select view subject progress you will note a button labelled View printable progress report Course Frogress View printable progress report If you select this button the page will refresh and display a more detailed course progress page This page incorporates the following detail Curriculum Code Evidence Ce EE 01T EET 7 Ner Db tenes ESTIL A Wali Titer tii reed B ete Dern Pit Marked 1h Dale JE ZL 3 WATS aine MC Legged by lan ere Como d Brin pnt ri pm Game 1606 2013 Fe xw Date Leite 3 nest sc Corie ANTENNES a sc I Tok CRE 16462013 i x Dan Prederng Manel viewed press Cote AAi Fae Tense EVE Cc TMC means Tutor Marked as Complete Includes date and name of tutor iy w P SC Skill Checks title and date viewed Pass rate 75 IR Interactive Learning Resources title and date viewed e temises each topic undertaken in the diagnostic e Shows elements of diagnostic that were Very good indicating the topic was successfull
69. rch in case they have been deliberately or inadvertently moved to the archive by an administrator If you are still unable to locate the student contact your administrator as they may have been added to a private group to which you do not have access Advanced Search If an administrator has added additional data to your bksbLIVE account you can also search for this data Select the hyperlink called Advanced Search This will reveal any additional fields added by your administrator Student Search Gi Student Search Search Advanced Search Advanced Student Search Centre Location london Include archived learners in search In the example above the administrator has added an additional field named Centre Location as a way of identifying which training centre a particular learner attended This particular field has been created to appear when a user account is created and therefore it is up to persons setting up user accounts to ensure they enter the correct data into this field i e in this particular example London Milton Keynes Liverpool Newcastle etc Searching in this field requires the exact phrase to be entered in order for the search to show the correct search results For example if you are searching for users who attended 12 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 the Milton Keynes centre you must search for Milton Keyne
70. ress bars The bar on the left titled Latest Diagnostic Result provides a visual indication of the percentage scored in the diagnostic assessment taken The bar on the right titled Course Progress provides a visual indication of their course progress so far This corresponds to the Modules Completed section further down the screen The next section is a reflection of what the user is shown in their student home page in relation to this particular subject course What shout 1 do ment it ke ne rue TUTOR VIEW LEARNER VIEW Screenshot above reflects what is shown to the tutor when Screenshot above reflects what is shown to the user reviewing the course progress page for Angela Kirkland Angela Kirkland on her student home page Practice Scenarios Functional Skills Practice Scenarios If you have licensed the Functional Skills s PF Frstakl course Practice Scenarios and assigned them to a learner under a course of Maths Plus 68 Roling coast festival 2013 or English Plus 2013 as each scenario is worked through a green tick Y is assigned to the scenario in the tutor s student progress report Note that this does not mean the scenario was successfully completed but simply indicates the activity was activated Modules completed Modules still to complete The next section of the Course Progress page shows the modules completed so far and underneath this section the modul
71. rners you wish to add to the group and then select the Done button in the bottom right of the screen and a dialogue box will appear confirming the group creation Make this Group private Under normal circumstances when creating groups you should leave them open to all tutors in case they need access to the learner data or for running reports However there may be occasions where you might need to keep certain learner results private for example you may work with ex offenders and wish to maintain higher than normal levels of security you may be assessing your own tutors as part of a plan to up skill them and hence wish to ensure that tutors cannot see other tutors results or you may be assessing your workforce and wish to keep managerial staff results private In these instances by selecting the checkbox titled Make this Group Private the system restricts access to the group to e You e ALL administrators and e Any tutors who are given permissions by the administrator to also view the private group vi Add this group to My Groups Make this group private it will not appear in searches and cannot he added to a tutors My Groups unless done so by an Administrator If you select the tick the check box Make this group private a warning box will pop up to alert you that unless you also add the group to your My Groups you will not be able to access the private group Selecting the OK
72. s Searching for Milton will not show any results Having completed the search hover the mouse cursor over the search result you are interested in You will note the search result turns red indicating that it has been highlighted Username AngelaKirkland JakeKirklees Select the highlighted search result and the student details page for that particular user will be revealed Lint pie lie lets Los dima Lowel ibid Ai Lire dad rl CR POTI CT EC CT EL MIZ LL A Cor pleted tes Mesa i I i DA Serie Braes a Li Lens gr 1 195 dede CP 6 6 296 hb D Len iri 1 i di LES hii TEAT E Hrant r Hh 1 4 Frag Dos her La LLA e p j Hankam 70117 Now that you have reached the details page you will note that the screen is dominated by the Activities panel This panel displays all assessments completed by a learner all interactive resources selected by the learner plus any paper based assessments assigned to the learner by a tutor Only select a paper based resource if you wish to download and print off the resource to give to a learner Selecting a resource will immediately show the resource as having been assigned in the Activities panel If the learner has many activities displayed a scroll bar will appear to offer access to other activity information If you wish to display all the activities in a single window select the View All Activities hyperlink at the lower right of the wi
73. sources i Mark as complete Apostrophes qe ANSNES Apostrophes Mark as complete I I Comparing information E Reading for Understanding Resources ing ing er Mark as complete Locating Information cs lli Mark as complete he Reading for Understanding Resources ini Fact and opinion Reading for Understanding Answers ls nee nie Mark as complete In the screenshot below at the bottom you can see that have manually marked two additional modules Correct verb tense and Apostrophes This is indicated by the hyperlink Remove Tutor Marked showing next to the modules under the column Tutor Marked as Complete C Huiles Completed ices He Hapsi Result Sol Check Taken Tutor Morked as Complete Sahir werk apres las Cate Fi T P Ta la U Preixens Su iia Reeds Practice Bperoprate bnguage Kerr Gond DORE ee CS CS aT Let palais sem Brmz Tutor Marka Beia Tuto Neta If whilst marking manually you make a mistake simply select the eee Remove Tutor Marked and the module will be returned back to the Modules Still To Complete section Note that the method outlined above can be used to review and mark work for an individual learner Provided your learners have been assigned to a group you can select the Reports tab and quickly find review and mark off modules as complete for multiple learners Refer to Section E bksb Reporting fo
74. st search for the student under the Student Search tab select their name then select the Subjects tab b Select the hyperlink view subject progress adjacent to the subject or course you wish to amend The bet bake shoe 6 HE of 9 70725 thet Aun Subjects by ciciicg on ie rere button oF you C Cig English 2013 L Maths 11 c At the top of the learner s course progress page you will see a section named Select Level To change the current level of the diagnostic select the radio button adjacent to the level you wish to set n the example below Angela Kirkland has already taken an Initial Assessment and achieved English Level 2 Selecting another radio button would override this Selecting the Clear override button will reset the level back to that attained originally by the Initial Assessment Bigh trash L Engish Cleat guerrida Once the level has been amended the setting is automatically saved Upon next log in the user will now be directed to take a Diagnostic Assessment at the level assigned to them 23 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 7 Print an Assessment result Should you need to print an assessment results page Initial Diagnostic Skill Check there are two ways this can be achieved a First search for the student under the Student Search tab and select their name This will take you to the student
75. t 2013 Vision West Notts College Support 01623 413333 Student Search Tab From the Student Search tab a tutor can carry out the following activities Quickly review a learner s activities Edit a learner s details change password Edit the Additional Details field s for that learner Edit password Quickly identify which groups the learner belongs to Modify the default course defined for a learner LR ee Manually set the diagnostic level for an English or Maths course if the learner has not taken an Initial Assessment previously Reprint an assessment result 8 Review a learner s course progress 9 Accessing the paper versions of the resources assigned to a learner if licensed Also includes access the answers to the worksheets 10 Manually mark off a topic as completed if no Skill Checks are assigned to a learner s course 11 Course progress in depth report 1 Quickly review a learner s activities As the name suggests from the Student Search tab you are able to search for a student within bksbLIVE However it should be noted that all users added to bksbLIVE have by default student access meaning that you can also use this area to search for other tutors and administrators Sime Group Search A Home Student Search Student Search Student Search Search Advanced Search Search Advanced Search Student Search Student Search Username Reference 4 First Name First Name Last Name
76. tch your search criteria will appear In the example below have only typed the letter m but the system has already identified all groups beginning with that letter Typing more characters will narrow the search criteria further if necessary Create Student ins Simple Grwp Search Group Name Group Mane m balor yeride i Motor Vehicle FL Note that when a large number of groups are displayed it will only show a fraction of the total number Hyperlinks 1 2 3 4 etc will appear underneath the search results to provide access to the remaining groups not displayed 48 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Once you have the group s displayed you will note that to the right of each group name is a green symbol To add a user to a specific group click on the green symbol and the group s name will be moved to the lower section of the screen called Selected Groups Below you can see that the learner has been added to a group called Motor Vehicle 2012 Create Student single Grip Search LA Group Manne nou Haner mi Maior Vetere 2012 Hobo sehide 11 If you make a mistake simply click on the red X on the far right of the screen The group will be removed and returned back to the list of available groups Motor Vehicle 701 Once you have assigned the learner to a group s select the Done button and you will be returned back to
77. ted surnames such as Carter Brown ARE permissible Apostrophes accents and other non alphanumeric characters in names can cause issues when running reports Email Adding an e mail address here serves two purposes e Typing an e mail address here makes it possible for the student to recover their log in details should they forget them e If during the account activation you have entered an e mail address and also ticked the box titled Email login details to the learner an e mail containing their log in details and web address to access the bksbLIVE account will be dispatched to the student upon completion of account activation A student can add an e mail address later if necessary via their student home page after logging in Password By default if this field is left blank AND the checkbox titled user must change password at next login is ticked then the user is given the generic password of password all lower case and will be prompted to change it on first log in However if you decide to give the user a specific password enter the password AND un tick the box titled user must change password at next login Please note that passwords are CASE SENSITIVE and should comprise only of alpha numeric characters such as A Z a z or 0 9 Email login details to the learner If during account activation you have entered an e mail address and ticked the 45 bksbLIVE User Guide Copyright 2013 Vision West
78. the above options have already been covered in this guide under the Group Search tab Please therefore refer to this section for more detailed information about the features available 53 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Add Groups As explained previously after selecting the My Groups tab by default you are taken to the View Groups section Also visible is a white tab called Add Groups Selecting the tab will reveal two search options Simple Group Search and Advanced Group Search ent Si ey Groups By Groups Add a group using View Groups Simple Group Search lt E Ena To add an extra group to your My Groups using the Simple Group Search option search Tor IM the group name using the Group pren Name field To view all groups click the cursor into the search box and press enter on your keyboard Once you have located the group select the green symbol next to your chosen group and after a brief moment the group will disappear from the list indicating it has now been added to your My Groups Add a group using Advanced Group Search You can also add a group to your My Groups using the Advanced Group Search option to search for any groups that have been assigned with a group tag In the example opposite bksbLIVE has been used as a recruitment tool and a
79. the following sentences and put inverted commas The chairperson said 1 welcome you to this meeting Nice fo see vou fo see you nice is a catch phrase used by a television personality I have never heard of the expression out of the frying pan into the fire AR R R R RR To quickly scroll through all the questions both correct and incorrect select the BACK or NEXT button as necessary geac sx po No To exit the assessment review screen select the Back button at the top left of the screen 16 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 2 Edit a learner s details In the Details panel on the upper left Details of the screen a tutor can edit several pieces of information These include userName AngelaKirkland the Username First Name Last Name Change username Merge usernames e mail address Password and Date of Birth An extra tab Additional Details First name Angela enables the tutor to make amendments Last name Kirkland to any additional fields added to the account You can also merge a username with another username if a Password Change password learner has been inadvertently added Email DOB dd 01 mm 01 yyyy 1900 to the system multiple times under different usernames update e Amending the Username should you make an error when entering the username select the Chang
80. which this result is associated with click Upload again then select the file again and enter an Override Reference Upload again If for any reason you delay this process your login to bksbLIVE may time out without you being aware that this has occurred If this is the case you may encounter an error message when attempting to upload an assessment Simply exit bksbLIVE and log back in again to continue Upload failed The assessment couldn t be uploaded A unknown error occurred please see error message for more detail The ConnectionString property has not been initialized Upload another e Step 2 You novv need to search for and select the correct file to upload The file you are looking for will end with the file extension of xml Select the Browse button Now you must locate the file you wish to upload The file will be stored in either C Program Files bksb bksb Standalone v3 IA amp Diag Results v or C Program Files x86 bksb bksb Standalone v3 IA amp Diag Results 61 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Select C Drive Local Dat Di Poona P 1 9 GE teta SS Ge LL JOUE Le Cal ALLO 23 88 LE LLET 0 R DEAT 200 18 LO ELA 1 EEE fa i 1 ZH 59 LA DL d a GAL ANA LEA EN Fu 14 05 7003 M 15 00 FEE 1141531 559 re vte El Fis Ille big tole Fig tetes Bale Tet
81. y completed Also includes curriculum code Date 15 06 2013 Bae 31 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 e Shows elements of the diagnostic where the learner should Take care indicating the learner was reasonably competent in the topic but could do with refresher tuition if time allows Note that any topic labelled as Take care makes no contribution to the student progression 1 Evidence Date 16 06 2013 Vy sssesrrient e Shows elements of diagnostic that Needs practice Note in the screenshot below the green tick indicates the topic was successfully completed by o Viewing a single IR Interactive Resources and o Completing a single SC Skill Check summative assessment As this topic only has one Skill Check this topic was automatically signed off as completed Evidence Date 1 et 3 PEER B Cate 1506 013 ASETE I jem inguage format Cee T BIB El rang for Hiei Aides Note in the screenshot below the green tick indicates the topic was successfully completed by o Viewing 3 individual IR interactive Resources o Completing a single SC Skill Check summative assessment and achieving the 75 pass mark Taking a second SC Skill Check and only achieving 25 A Tutor manually marking the topic as complete signified by the TMC icon
82. you wish to continue select the OK button and the group will be removed Alternatively select the Cancel button to cancel the group removal process 43 bksbLIVE User Guide Copyright 2013 Vision West Notts College Support 01623 413333 Add Learner Tab Add Learner Tab not visible If the Add Learner tab is not visible this means an administrator has configured your bksbLIVE account so that all tutors are unable to set up learners on the system To add a learner please consult your administrator Start by creating a group then add your learners Groups play a key role in the management and reporting of progress within bksbLIVE It is therefore very important that you consider setting up your groups FIRST in advance of adding learners into the system If you choose not to add a learner to a group you cannot include that learner in any group reports Note that you do not have to add a learner to a group during the process outlined below and can easily add them to a group later However the task of managing your learners is very much simplified as they can be added to a group during the third stage of the following account creation process If your groups are already created then you can ignore the alert above To add a user to your bksbLIVE account comprises a 3 step process requiring Step 1 user details Step 2 subject course assignment and Step 3 group assignment A B D

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