Printer User's Guide
Contents
1. s name Click on the apple icon again and choose System Preferences Click on Sharing and make a note of the computer name that comes up there You can also change it if you like I recommend making it include your own name So it s obvious whose machine this is Download and install the printer drivers If you haven t already done so you ll have to download the appropriate printer driver from Ricoh s website and set up the printer To do this follow these simple steps 1 i 3 9 Go to http is gd 29hD Click on the appropriate Mac OS version for your computer see above Download the PPD Installer appropriate to your version of Mac OS by clicking on the icon in its row Double click on the file you just downloaded to run it this will install the driver Go to System Preferences click on the Apple icon in the top left of your display and choose that from the menu and click on Print amp Fax Click on the sign below the list of already installed printers to install a new one Select IP and manually type in the new printer s address XXXXXXXX If it s all working correctly your computer should automatically pick up the printer s model number it s RICOH Aficio MP C7500 PS and if it doesn t tell you that in the Print Using then try rebooting your computer and Starting over from step 5 Type XXXX in the Name box and click Add 10 For this printer w2. Job Log H User ID Up to 8 alphanumeric characters Job Type Document Server H4 File Name samplefild Up to 16 alphanumeric characters Password 4 8 digits l Enable User Code ser ode Up to 8 digits ee o PDFw Preview Supplies _ Scanning to the document server You can also save jobs on the document server by scanning in existing prints To do this put the pages you want to scan in the sheet feeder as normal but don t use the normal scan menu Instead press the Document Server button to the left of the LCD then press the Scan Original button on the bottom left corner of the LCD and then press the big green Go button The document will be scanned as normal but instead of being sent to someone s computer it will be stored on the printer itself Printing documents from the document server 1 Press the Document Server button to the left of the LCD 2 You should see a screen with thumbnails of the most recent documents If yours is not on this screen look for a button with a down arrow on the right hand side of the LCD and you can use this to scroll through older files 3 Once you have found your document you can select it 4 Press the To Printing Screen button in the bottom right corner of the LCD This should take you to a screen where you can choose print options much like the photocopier options 5 Choose the options you want note
3. future you can print using these settings by just choosing the name you saved under from that same menu without messing around with all the details Tips for large print runs This machine should be able print up to 3000 sheets unattended but there are a few things to do to help it run smoothly Here s a checklist e Fill the Large Capacity Tray it can hold over 3000 sheets e Make sure the printer is using the LCT see instructions above for a large job it s probably worth manually specifying LCT to make sure e Make sure the printer will send its output to the Shift Tray which can hold 3000 sheets instead of the default tray which can hold a few hundred see instructions above e Check the toner levels see Connecting to the machine on the web section below Using the document server You can use the printer s built in document server to store jobs This can be useful either if they need to be accessed in future by other people this way they don t need access to your computer or to take advantage of some of the fancier things this machine can do Sending files from your computer to the document server To send a job to be stored on the document server instead of immediately being printed select Job Log from the print driver s menu change Job Type from Normal Print to Document Server and enter a filename as in this screen capture Print Printer Orca H a Presets double sided HH
4. Printer User s Guide Contents EEI A E e E te ee ee ee eee eee eee 2 PT aT ON aes EE A E ace E sta E O EAA Dotan toenacseas Z Find out SOME essential information sesuicsussinonisnasmresnriiiin a een 2 Download and install the printer drivers s ssss sssssssrrssssresnsresnrrnnnnnnnnrensnrennnnnnnnnnenrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnne 3 Enable file sharing On your compute exccscscesccreccestnccresrseinsserennevnarnieee ana 3 PROOCODY IIE anna A E E EEEN NEIE E ee ee eee 5 BS A ABN e AAEE N A AAE E I EA A E A T EAEE Desa TT E E A A 5 A I T e EE E E E E E E A EE A Neda E E A EE 6 BC PF e A E E A AE E E 6 F rang black amp white Prints oererarmneea a A E 6 E 6 1910 E A A E A EE A A E E E E 7 BOOT 0 ooh sain O aa E A AE EEA A A ER 7 HG hos cay OL Calo 1016 E nr arerter tr ene a nent S at mmene ae E A an rear ey nar ee are eee ee 7 Choosing the paperJeed Tay ssicevicscseseecsnciestd ctcetisce stunesasasnesaascuesseaieessctadiajcasdetsst Aini iiaa EA TEE eA 8 Choosing he Out Pul tray sorsra niiin iiiaae niia Eaa Ea ee aiii 8 Printing to special Ppa PeT vsszsiuicsincosnsecsccssaranetsetanceriecsonstxaveontuesstatersseuecsbdvnecesdviuenuibenviestsedeestieacessenieestivibveriatlesieeass 9 PRUNO TODS SAR codec ak E E E E espe 9 POOR I EEA T A AE cae ca A A E E A A A AT 9 PE a Coke OL E E E E EE A E E E E A 10 Using the document SefVe fT s sssssssssssessrenrienrirerinnninnttnntnantnnttnn Annn en ee ee 10 Sending files from your co
5. atically not do any stapling because there s only one sheet of paper per copy Connecting to the machine on the web You can connect to this machine s control panel via your web browser by going to the URL XXXXXX The first page that loads tells you how much toner there is and how much of what sort of paper is loaded into each tray You can log in by clicking the Login link at the top right and giving the user name XXXXX and password XXXXX Once logged in you can also stop print jobs and delete things from the print server from here this seems to be easier than doing it from the printer itself
6. ay above 2 Choose Tab Stock from the Paper Type menu see Printing to special paper above 3 Select 3 at left from the Punch menu see Hole punching above to get holes in the right place The printer is exceptionally fussy about tab stock so here are a few key things to watch out for e The bottom face of the tab is what will actually get printed on so when loaded correctly it looks like the last tab is on top e The loading of tab stock must be very precise and if the tabs are at all curled they re likely to jam e The printer has no clever way of telling if you ve only used 4 tabs out of a bank of 5 so the number of pages in the job you send must always be a multiple of the number of tabs in one bank i e if we re using tab stock that came in banks of 5 we must send jobs that contain 5 10 15 20 or 25 pages even if the last few are blank Otherwise it will print onto the wrong tabs Saving print settings By now you ve probably realized that a lot of these functions require just the right set of options to be selected in the printer driver and it s kind of a hassle and easy to forget something The good news is that you can save print settings fairly easily Just set everything up right for the type of job you need and then click on the Presets menu towards the top of the print window Choose Save As and save the settings as something that will make sense to you later In
7. because something needs fixing Browse through to whichever folder you want scanned documents to be placed in Note that on a lot of our computers to see Desktop as an option you first have to click on a folder with your username on it Once you ve selected the folder click OK Click OK again A screen should pop up with a keyboard on it type what you want to save these settings under e g mine are saved as eldan s laptop 10 Click OK twice again and you should be done The good news is you only have to do all this once Photocopying This goes first because it s simple To photocopy a stack of pages put them face up in the sheet feeder press the Copier button to the left of the display and choose options from there If you just want one single sided copy you can just press the big green Start button Scanning You can scan even while the printer is printing so you don t have to wait for print jobs to finish First make sure youve set your computer up by following the directions under Enable file sharing on your computer above If you have then the rest is easy 1 vie A Place the document you need to scan face up in the sheet feeder on top of the printer Press the Scanner button to the left of the display Choose your computer from the list of destinations on the screen Press the big green Start button By the time you ve walked back to your computer the document should be t
8. e actually have several installable options so choose the following e Large Capacity Tray Large Capacity Tray e Finisher Booklet Finisher SR4020 e Booklet Processor Installed e Multi hole Punch Unit Installed e leave the others as not installed 11 Click continue and you re good to go 12 Test a basic double sided print to make sure it s working properly Enable file sharing on your computer If you want to be able to scan documents and have the scanner place them directly on your computer you ll have to set your computer up first I do advise doing this it s only a small amount of hassle upfront and then scanning will be a lot more convenient afterwards On your own computer if you are running Mac OS 10 4 1 2i 3 Go to System Preferences you can get here from the apple icon in the top left of your screen Click Sharing middle row of options Check the boxes for Personal File Sharing and Windows Sharing On your own computer if you are running Mac OS 10 5 Go to System Preferences you can get here from the apple icon in the top left of your screen Click Sharing middle row of options Check the box for File Sharing Click the Options button which should bring up another window Check all the boxes 1 vie 2S ES lt gt Show All Computer Na Service DVD or CD Screen Sha File Sharing Printer Sha Web S
9. e the image on the right We have the 4020 model Mailbox Tray 1 finisher so the three options Mailbox Tray 2 with 4020 in the name are Mailbox Trav 3 available but you should ignore the others The Shift Tray is the high capacity output tray so should be specified for all long print runs Booklet Processor Tray Printing to special paper Please use Tray 1 for all non standard paper including sticky labels nametags card stock scrap paper and odd sized paper Load your paper into this tray face down the opposite of our other printers Then select it as the paper feed tray see above and specify the type of paper you re printing to with the Paper Type drop down menu This should reduce the number of jams caused by cardstock and improve the print quality we get on sticky labels Printing tabs To print tabs you first need to download the appropriate template from http is gd aJDZ The Portrait Tab Template ones are correct for our printer and you just need to choose the right number of tabs in a bank 5 is by far the most common Then copy and paste all the pages if you need more tabs e g if you need 15 tabs use the 5 tab template and copy the pages 3 times and edit the text for each tab If this is a job youre likely to repeat it s worth saving the file as a Word document Then print the file using the following steps 1 Choose Tray 3 for the paper feed see Choosing the paper feed tr
10. harin Remote Loi Remote Ma Remote Ap Xgrid Shari Internet Sh Bluetooth a TN Click the lock to prevent further changes we Sharing VI Share files and folders using AFP Number of users connected 0 Edit Share files and folders using FTP Warning FTP logins and data transfers are not encrypted Other people can access your FTP server at ftp 10 1 10 66 or browse for eldan s McBook and administrators Share files and folders using SMB When you enable SMB sharing for a user account you must enter the password for that account Sharing with SMB stores this password in a less secure manner L On Account Vi nweec Options 7 Done O 6 It will probably ask you for SMB account details give it username XXXXX and password XXXXX 7 Click Done On the printer itself 1 2 3 4 go Press the SCANNER button to the left of the screen Press Prg Dest on the screen towards the right Press the Browse Network button You should see a button with the workgroup name appear Press this button You should see a list of the computers that are currently switched on and have sharing set up the right way for this machine to see them If your computer is in the list tap its button to choose it If it is not in the list then try going through the On your own computer instructions above and if that doesn t work then drop Eldan an email
11. here as a new PDF file in the folder you selected when you set this up Printing Please remember that this printer is primarily for the PT program assistants to use for big production runs This doesn t mean everyone else shouldn t use it but please do check with the program assistants before you do Basic printing For basic print jobs this printer works much like the others Just check the print settings carefully the first time you use it because on some people s computers it seems to be defaulting to single sided printing Forcing black amp white prints Remember that it s a lot cheaper for us to print black amp white than pages with any colour in them at all If you re printing a document that has colour but doesn t really need it like this one you can force it to print as black and white from the print menu Choose Printer Features from the drop down menu as below Print Printer Orca i a Presets double sided KH Printer Features KH Feature Sets General 1 HH Fit to Paper Prompt User s_ Collate off F Toner Saving Off b Image Smoothing Off KH Color Mode Color HA Gradation Fast KH 2 PDF v Preview Supplies You can switch between 4 feature sets but the colour option is under the first one Just switch Color Mode from Color to Black and White Stapling If you want your documents stapled you can choose this by goi
12. ing the cover up pressing the button with a red light on it and putting more paper on top of the stack We need to make sure this one never jams so please only ever put pristine white printer paper in here if it even has the slightest crease don t put it in this tray At the bottom of the main body are three numbered print trays We ll use these as follows Tray 1 is for any special paper sticky labels certificates nametags scrap paper etc Because we re using it for all the misc stuff it s a good idea to always physically check what s in there before telling the printer to use it Tray 2 is for paper to make booklets out of This can be 11 x17 paper if you want a 8 x11 booklet or 8 x11 paper for a small booklet but the key is that it has to be in landscape format This printer can do many things but it can t rotate paper Tray 3 is for tab stock only Find out some essential information There are a couple of specific things you may need to know about your computer to be able to set things up right e Which version of Mac OS X you are using Click on the apple icon in the top left of your screen and choose About This Mac A window should pop up with Mac OS X in big text and a version number under that Mine is 10 5 5 and it s the first two numbers that matter everyone in this office is running 10 4 x or 10 5 x write down which applies for you and you can ignore the third number e Your computer
13. mputer to the document SefV f s ssssssssssssrrnsrrrsennenenrnnnnrensnrnnnnnnnnrnnnnnnnnrnnns 10 Scanning to the document Server sessirnir A nner 11 Printing documents from the document Servef s sssssssssssssssssssssrsessnrrsssnrensnnnnnennnnennnnnennnnnnnnnnnennnnennnnnennnnens 11 PENON DOOR oria E E A T E E E E T 11 FOO DO DEE raaa E A O E EEEE E AE OE EAE AA 11 Connecting to the machine on the WeDarsasacimnssssnssiiniia ai 12 Getting started Printer anatomy The names and uses for a lot of things can get confusing so I ll try to get them Straight here On top of the main printer body is the scanner There s a glass plate for photocopying irregular sized documents but the lid to that also serves as a sheet feeder so you don t even need to open it to scan letter sized paper Documents go into the sheet feeder face up To the left of the main body looking at it from the entrance to the printer room there are three output trays The top one is called the Upper Tray obviously enough and it s where standard print and photocopy jobs go by default The middle one is the Shift Tray and it can move down to accommodate up to 3000 pages so we ll be using this one for large print runs like the chemistry and ELJ binders To the right of the main body is the Large Capacity Tray or LCT This is where the printer takes paper from unless you specify otherwise It holds several thousand Sheets of paper and can be topped up by flipp
14. ng into the Printer Features choosing feature set General 3 and choosing the options from there Print k p Printer Orca H 4 a Presets double sided i Printer Features ts Feature Sets General 3 Z 1 CMYK Simulation Profile Off H Paper Type Plain 1 Recycled Ea Destination Printer Default Staple Off Top left Punch Top right le Z fold 2 at left 2 at right 2attop 5 PDF 2atcenter Supplies Cancel Print The 2 at center option doesn t work from our computers but there is a way to do this using the document server see the Using the Document Server section below but the others all do what they say 2 at left is a rough and ready way of making booklets though there is also a more elegant way through the document server No more than 50 sheets of paper can be stapled in this way Booklet production We can produce booklets that are folded and stapled in the middle but this requires the document server so the instructions are in the Using the document server section below v Off Hole punching 2 at left Hole punching works in a similar way to stapling Chose 3 at left feature set General 3 from the Printer Features and 4 at left you should see a drop down menu lablled Punch which looks like the screen shot to the right Sasa 3 at left is what we normally need The 2 and 4 hole 2 at top op
15. that this method seems to print single sided unless you explicitly tell it otherwise so watch out for that and send it to print Printing booklets To print a document in booklet form stapled and folded in the middle first send it to the document server following the instructions above Then print it from the document server as above but in step 5 choose Tray 2 and the Magazine and center stapling options Then don t panic when it takes a while for anything to come out of the printer it has to print every page of the first copy before it can spit any pages out Note that Booklet won t do what you think it s for files delivered in a very specific format e g the first and last pages side by side that some desktop publishing software generates but nothing we use does Tray 2 is for loading paper in landscape format and by default we have 11 x17 paper in there to make letter sized booklets You can produce smaller booklets by loading 8 x11 paper but remember to always load it landscape format There is a limit to the number of pages that can be stapled together like this though I m not yet sure what that limit is If you try to print too many the printer will warn you Folding paper This machine will only center fold things it would need some additional hardware to do trifolds To get documents folded in the center simply follow the booklet instructions above but send no more than 4 pages it will autom
16. tions are for European binders because making these 3 at top things standard would have just been too easy 4 at top Multiple at left Multiple at right Multiple at top Choosing the paper feed tray By default this printer should always take paper from the Large Capacity Tray if you don t specify otherwise Sometimes it is useful to specify for instance if you loaded Special paper in tray 1 or just want to make absolutely certain it will use the LCT You can do this by selecting Paper Feed from the drop down menu that initially says Copies and Pages Copies amp Pages Microsoft Word Printer Layout 4 Presets Color Matching Paper Handling v Paper Feed Cover Page All Scheduler EZ Printer Features 1 2 Rer Summary 7 PDFw Preview Supplies Cancel Print This brings up options that allow you to make all pages come from a specific tray or set specific instructions for the first page e g if you want the front cover to get printed on special paper Choosing the output tray v Printer Default If you want to specify which Copy Tray output tray your print job Finisher SR4010 4020 Upper Tray a a ene _ Finisher SR4010 4020 Shift Tray e enera eature Set aaa Use ihe lt ame steve ae for Finisher SR4020 Booklet Tray stapling and just pick from Finisher SRSOOO Upper Tray the Destination menu Finisher SR5000 Shift Tray which should look lik
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