User Guide
Contents
1. Preview O Ministers of Religion O Self Employment Short O Self Employmemt Full O Partnership Short Copies noke li ks de ees O Partnership Full ro O UK Property O Foreign O Trusts Capital Gains Summary O Non Residence and Domicile O Tax Calculation Summary Print Draft Copy gf Options XL 0845 456 3103 support keytime co uk Click the required page s or schedule s then click the Preview button in the right of the window to preview the report on screen or click the Print button to send directly to your printer Specific schedules can be individually previewed and printed by selecting the appropriate option with the Reports menu for example a summary computation or self employment plain paper schedule etc Forms R40 SA303 and 64 8 Forms R40 SA303 and 64 8 can be printed by clicking the Reports menu then R40 or SA303 There are Rapid Data Entry Screens for the R40 and SA303 within the Tools menu Additional reports and in particular tax calculations can be found by clicking the Reports menu Internet Filing Management Tax has built in functionality for internet filing of returns Click Submit on the main toolbar the following screen is presented otatus Completed Agent Options Register for Internet Filing Submission Register User Name Password Details EJ Add Details Current Return Options Print R64 8 Agent Authorisation Details A2. T INCOME TAX CALCULATION 200972010 c TES ted via our 2011 eee ode Sector 2 Section 3 Sector 4 Section 5 Section 6 Section 7 Section E E Section 3 Income Received before tax taken off Employment and Directorships PAYE mexa expenses Share Schemes Profit from Partnerships Profit from UR Land and Property Foreign Income Dividends from foreign companies Trust and E states Interest received fram UK banks and building societies Dividends from UK companies plus 10 tas credits UE Pensions and state benefits 600 Gains on life insurance policies etc Other income Total Income received C320 p XL 0845 456 3103 4 support keytime co uk Click Back and Next to move between the tabs Click the Preview button to view the SA302 which can also be printed from this screen In Section 9 you will find Payments on Account and also an option to estimate tax due for the next year Payments on Account Tax 2013 features payment on account history and a calculation for the current year based on the previous year s liability You can access Payments on Account by clicking the button on page 1 of the tax calculation summary or in section 9 of the income tax calculation click Calculate on the main toolbar The following screen is presented 200910 E4 407 80 220390 fa oon eoO 661170 2010 11 5607 80 1 2000 2203 90 220390 220990 e tom 000 201112 8000 0 00 2 203 90 Paymen
3. 2 Backup data by closing Tax and clicking the Windows Start button on your computer click All Programs Keytime Tax 2014 Utils Backup Click Backup or restore follow the instructions on screen to back up ALL returns If you have Tax Personal only option 2 above is available to you 0845 456 3103 d support keytime co uk
4. 1 EJ Tax Calculation Summary EI Page 1 Copy 1 EI Page 2 Copy 1 Minor Toolbar At the top of the left hand navigation tree are seven small or minor icons Expands all items in the Navigation tree Collapses all items in the Navigation tree Tick Marks selected pages of the return as complete for your own reference only X Marks selected pages as incomplete for your own reference only Notes The Notes button allows general notes to be entered XL 0845 456 3103 d gt support keytime co uk Check The Check button launches the return validation routine checks for errors before internet filing but can be used generally to check for errors in the return Tax Year You can access tax returns from previous years by clicking the dropdown button and selecting a return from the list Menu Bar The menu bar consists of the following File Contains options for opening creating new and deleting returns as well as storing agent details and registering the software Edit Copy cut and paste options for deleting unwanted supplementary pages and changing the status of a return View A selection of reports and schedules Rapid Data Entry Data entry screens for tax return sections and pages as well as options for 64 8 SA303 and R40 Tools Contains tools for internet filing amending proforma letters options for importing data from external sources create next year s tax return and various system config
5. Click the Add button to insert details of further disposals as applicable e To delete a disposal entry click the entry in the list of disposals and click the Delete button e The generate R40 CG click the R40 button click Refresh to bring details from the return to the R40 Click through the tabs or click the Next button to review or enter details for the R40 Click Print to print the R40 report click Finish to commit any changes and return to the main Capital Gains screen e Click the Totals button to view a computation summary click Return to move back to the rapid data entry screen e Click Print to print the Capital Gains report e Click Attach to add the capital gains report to the list of attachments to be filed with the tax return e Click Finish once all applicable disposals have been entered to return the details to the pages in the tax return 0845 456 3103 support keytime co uk Multiple Chargeable Gains Entries Multiple chargeable gains are located on page one of the Additional Information pages also in the Life Insurance Gains tab when working in data entry mode Click this section of the tax return click Multiple Gains the following screen is displayed Life Insurance Gains Multiple Gain Information Description Mo of years Tax Deducted Amount of Gain Gains on which tax was treated as paid ef 10 18000 0 00 Select a type from the list to filter the grid Mofir or select No Filter to show
6. The system will handle any rounding differences to balance the partners share by placing any difference to the first partner listed To allocate a percentage of profit to a partner click Edit after allocating the partner and enter the partner s percentage share in the profit allocation field You can also add a new partner and optionally create a return for the individual by clicking New you will be prompted to create a return for the individual which can be completed as required Linking a Partner with Multiple SA104 Copies An individual may be a partner in multiple partnerships It is important therefore to ensure you link the partner s details to the correct copy of the SA104 To link a partner with multiple SA104 copies Click Client on the main toolbar in the SA800 Click the Partners tab Click the Partner in the Selected Partners list and click Edit Click the dropdown button in the SA104 linking field and select the SA104 copy to link to Click Save Personal Details Personal Details Cont Supplementary Pages Partners Selected Partners 2014 Partners Short Mr Martin Green Mr Duncan Buckett 50 000 Mr Michael Moore Mrs Theresa Green Cancel Total Profit Allocation 100 000 Profit Allocation SA104 Linking Copy 1 linked to Casbarr LLP vi 0 w Title Forename Sumame ee se Address 6 Long Avenue Partner s Tax Reference London Partner s National Insurance Number Date appointed as a part
7. asset as short life and assign a chargeable period of 1 this being the first chargeable period the asset has been in this pool At year end the asset will be brought forward and the chargeable period incremented to 2 and so on The chargeable period can be amended e If you are adding an asset and electing to de pool add the asset to the short life pool and the system will automatically flag it as short life and assign a chargeable period of 1 e To re pool an asset locate the asset in the short life pool and click re pool asset this will transfer the asset back to the general pool Claiming Small Pool Allowance Where the balance on the main or special rate pool before calculating WDA is 1000 or less the balance may be claimed as the WDA To claim small pool allowance first click an asset in the pool in the main screen click the Claim Small Pool Allowance box this will write off the balance in that pool When you have finished entering capital allowances click the Close button and take the option to send the results to the return Capital Gains Click Capital Gains Summary from the navigation tree the following screen is displayed 0845 456 3103 support keytime co uk Capital Gains Summary RDE ee ype of Disposa isposec E Add Ouoted Shares CEE Delete R40 CG Details Acquisition TH Totes a Cost of Acquisition Incidental Acquisition Expenditure E Finish Disposal Disposal proceeds Disposal Cost
8. modes for entering reviewing data on screen Normal Rapid Data Entry not available in partnerships Preview Use the icons on the toolbar in the top left hand corner of the screen to switch between these modes Normal Mode Normal mode is selected by default and basically offers the user an intelligent form filler mode for data entry For some clients it may well be that this mode can simply be used for completing the entire return Use the Navigation Pane on the left hand side of the screen in conjunction with the Back and Forward buttons on the toolbar to move through the tabs and pages capturing data by entering figures and text in appropriate boxes Rapid Data Entry Mode Whilst normal mode is possibly the best and quickest data entry method for certain clients and specific sections of the tax return this isn t always the case 0845 456 3103 d gt support keytime co uk Data Entry mode provides a more comprehensive means of capturing data especially for areas such as Employment and Capital Gains Data Entry allows the user to enter transactions that make up totals and to make use of certain calculators Click the Data Entry button on the main toolbar Note that the sections of the tax return remain visible on the left hand navigator tree but that the individual pages are no longer displayed The buttons on the minor toolbar are also disabled Click on a section in the navigation tree to launch that section in d
9. or LLP records in Client Manager SA800 jobs will be available to add to the client record Adding an SA800 job will create the SA800 in the Tax module When you open the return in the Tax module you will be prompted for additional details about the partnership Proceed as follows e The partnership name will appear in the Personal tab e Click Personal details continued if you entered the partnership UTR on the Client Manager record it will be present in this tab The UTR is essential for filing and you should add it as soon as it is known Adding the UTR in Tax will add the UTR to the Client Manager record e Click the Supplementary pages tab tick the supplementary pages required and add the number of copies Adding and Maintaining Partners The partners contained in the partnership statement page 6 onwards of the SA800 can be linked and profits transferred to the SA104 pages of the SA100 Of course an individual may be a partner in more than one partnership and as a consequence have more than one set of SA104 pages It is important therefore to ascertain the correct set of SA104 pages to link to in each return To add partners and link to SA104 pages you must first ensure that the SA100s of the individual partners contain the correct type short of full and number of SA104 supplementary pages The SA800 with a full partnership statement can only be linked to the full SA104 Likewise the SA800 with a short version of the partnership s
10. TAX PROFESSIONAL Keytime gt User Guide 7 0845 456 3103 aa support keytime co uk Contents NNN 4 Starting Tax Prosa EEE EEE EEE 4 Sorting ana Filtering CHEESE 5 Print Summary and Print Proforma LetterS rvrvvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 5 Converting Returns from Previous YearS uunnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnenn 6 Storing Client Details masi ini Edge aU e A A A A E aaa 6 Create an CCR es RT AS E A A A 6 Adding Supplementary FONTS ic assi an sme enawaasnRawaCe nema eraNe 7 NAN TN 8 NN NT ini E SS 8 Mrs 8 MEET VP 9 MINT 9 Data Entry and Data VieWsS rrnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnne 10 NTN 10 Rapid Data Entry Mode uusronnnnnnnnnnnnnnnnnnnerennnnnnnnnunnnsnnnennrnnnnnnnnnuuuvnnnnnennrnnnnnnnnn 10 VANT ENN qaspdanio fora a RD a DRC a ado DU Ds ea Dada nuno ou 12 Car Benets CalculgtO a4 scntecusiannresinridinecencearnndaremannernsaeternuaaheraceresnaannauee 12 el Eg SEE EE EEE EEE EE sei 13 Adang on ASSO ER EN ERE 14 Ceasing Assets and POOIS xanuuuuuunnnnennrnnnnnnnnnrnvnnnnnnnnnennrnnnnnnnnnnvvevnnnnene 15 De POGING ASSOS sai i ee ne ee ee ere 16 Claiming Small Pool Allowance aauuuuaavvnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnner 16 Cap tal ES EE nas e ed E E o O Ui 16 Multiple Chargeable Gains EntrieS uuuuunnnnevrrnnnnnnnnnnnnsnnnnnnnenrrnnnnmnnsrene 18 Dividends Database sussssini
11. age five of the main return is not ticked any remaining liability less than 2000 will appear in the PAYE code field Any claim to reduce payments on account entered directly into box 10 on page 1 of the tax calculation summary or in the SA303 wizard will replace payments due for the next year the reduced payments will be displayed in red You can print a Summary report by clicking the Print button on the bottom left of the screen Preview Mode Preview mode enables the actual tax return sections to be previewed on screen Click Preview in the main toolbar and then click the appropriate page of the tax return in the navigation tree Use the Back and Forward buttons on the main toolbar to move through the pages and supplements and review the return Note that preview mode is for review purposes only you cannot make changes to data in preview mode Viewing and Printing Reports Various plain paper schedules and computations can be printed from the Reports menu as well as the tax return itself either with or without accompanying schedules Printing the Main Tax Return Click the Print button on the main toolbar or click the Reports menu then Tax Form the following screen is presented Print Tax Forms Print Tax Forms Close Main Return PO ORDE O Tax Calculations Miscellaneous f a Tax Return Select all Tax Return Pages A Repayment to Charity O Additional Information a Print O Employment
12. all entries Multiple Gain Information fall multiple gains have same number of years and same description they will be treated inter multiple gains with different vears or descriptions then all as identical gains Ifyou gains will be treated as multi ple gains Click Add to enter multiple lines to the grid and capture multiple entries Select the type of gain from the drop down list enter details Click Add to add further lines to the grid Click Finish to populate boxes 4 10 of the Additional information pages Dividends Database Tax Professional incorporates a dividend database The database contains FTSE 100 and 250 UK shares from the 2013 14 tax year and can be found in page 3 of the main tax return and in page 1 of the Additional Information pages Click the Dividends button the following screen is presented Before attempting to use the information provided in this database itis recommended that you check the entries if possible against dividend vouchers to ensure accuracy Admiral Group PLC ORD 0 1p Gross Holding Net Amount 35 5 m 0 00 1 10 2011 Click button ifthe holdings were Delete held throughout the whole year ES All vear Cancel E Save XL 0845 456 3103 4 support keytime co uk e Click Select Share and select the company Enter the share holding in the Holding boxes if the shares have been held for the whole tax year enter the total share holding and click Held shares for the yea
13. ary Pages Pal 54 Internet Filing Drill down Feature Tick untick the boxesto Pass Double click an item on the list above to drill down choose what information M Warn to the relevanttab on the corresponding form is shown in the grid Detailed Error Report Click Print button to view a report containing detailed information on pass warning error messages Return Print You can filter the results by clicking Pass Warn or Fail or any combination of those in the bottom right To resolve errors double click the error to drill down into the relevant section of the return Click Print to produce a report listing the errors which also gives further details of the problem and is useful where there are a number of errors Click Return to go back to the main validation screen XL 0845 456 3103 support keytime co uk Attachments Click the Attachments button to manage attachments to the return The following screen is presented ma nage Attachments 1 Location of Attachments A folder has been created for the attachments in the following location C Program files Keptimet TAs 2008 4 TTACHMENTS2008rkr Demo User 12 02 1948 2 Select an Attachment File Size 3 Added Attachments The list below displays the names of the POF files selected to submit as an attachment In order to change the file details or preview the attachment double click on the name in the list Size Location Total File Size 0 006 Total Attach
14. assword Multiple Filing Credentials You can store multiple filing credentials and save a set of credentials against each Tax client To set up multiple filing credentials proceed as follows e Enable multiple filing credentials click Tools Multiple credentials Enable multiple credentials e Click Tools Multiple credentials Add multiple filing credentials The following screen is presented GJ Add Delete Filing Credential Details Agent Office Details Agent Office Name Long Lane Office Lane Office i Description Description2 vane Filing Credential Details Submit as an Agent v Submission Type V SAIDO SA800 User ID K39876 Password Continue e Click Add enter the name in the agent office name field e If you are submitting as an agent tick the Submit as an agent box XL 0845 456 3103 d gt support keytime co uk e Tick the types of submission your credentials cover SA100 SA800 or both e Enter the user ID and password e Click Save To apply credentials to a client record e Click Submit on the main toolbar e In the Internet filing management screen click the Add details button e Click the dropdown button and select the set of credentials you wish to use for this return click Select Keytime Tax 2014 Internet Filing Step 2 Once you have received your User ID and Password from HMRC please enter them below m Select from the list of available filing c
15. ata entry mode In this instance we shall use employment pages to demonstrate data capture in data entry mode Click Employment in the navigation tree The Employment Rapid Data Entry Screen is displayed Employment RDE Ed Details of Employment Print rin PAYE tax reference of your employer on your P45 P60 E Finish 123 4567H Your employer s name The Trading Co Ltd Delete Tick this box if you were a company director E Vehicles Tick this box if the company was a close company Tick this box if you are a parttime teacher in England and Wales and are on the Repayment of Teacher s Loan Scheme for this employment Employment aj In the above sample screen in addition to text boxes for employers name and address etc a series of tabs are displayed related to various aspects of employment click on the tab heading to move between tabs Data is captured in some of these tabs in the form of a grid in addition to this there are various calculators note the Vehicles button in the right of the window this calculates the taxable benefit of a company vehicle These calculators can be found in other sections when working in data entry mode and are used to calculate taxable benefits and reliefs Grids are displayed as in the screen below 0845 456 3103 support keytime co uk t Employment RDE EI Payments from your Employment Print Date E Jesc aross Tax A Finish IPayfro
16. different entries in the grids in data entry mode To counteract this you must click the Finish button when working in data entry mode this will overwrite any entries that have been made to the affected boxes in normal mode 0845 456 3103 support keytime co uk Adding Deleting Supplementary Pages and Copies It is possible to add and remove supplementary pages once the tax return has been started proceed as follows To Add Supplementary Pages or Copies Click the Client button on the main toolbar you will be taken back to the tax form details Click the Tax Return Forms tab and select the supplementary form you wish to add enter the number of copies required If you need extra copies just increase the number of copies of the relevant supplement Click Finish and the pages will be added To Delete Supplementary Pages or Copies Click the Edit menu select Delete Supplement select the supplementary page to delete then select the copy to remove Reviewing and Filing the Return Computation Once data entry is complete click the Calculate button on the main toolbar Note that there is an option by default to launch the Keytime website to search for program updates selecting Launch will take you to the system where available updates can be downloaded You can suppress this message if you wish An overview of the tax computation will be displayed Tax Calculation Comprehensive Ick here if y ou Want any EG WOW owe far
17. e Back in the main screen you will see that each pool in use becomes visible in a tab on the screen click on an asset to see the allowance details for the pool in the frame below e You can amend the allowance claimed by amending the WDA used click the box to amend WDA used enter the amount you wish to claim and click the Calculate button to the right of the field to apply the change e Double click any of the individual assets to return to the asset details Ceasing Assets and Pools e To cease an asset locate the asset in its pool and double click it Click the Cease Asset box in the bottom right of the screen e To cease a pool click any asset in the required pool and click Set pool to ceased in the bottom right of the screen e If the company has ceased click Company has ceased this will cease all pools XL 0845 456 3103 support keytime co uk De Pooling Assets You may treat an already pooled asset other than a car as a short life asset make a de pooling election The asset can be transferred to the short life pool where it will be treated as an individual asset The system will also count the number of chargeable periods the asset has been in the short life pool To de pool an asset proceed as follows e If you have the asset already in another pool you can transfer it to the short life pool Locate the asset and double click it to open the asset details change the asset category pool e The system will flag the
18. gent Detail Check Return Check Manage Attachments for selected return Ed Attachments Print Hard Copy Declaration on Submission Yes I Submit Return to HMAC File By Internet Submit Internet Filing History Options Internet Filing History Selected Return History History All Completed T Completed Not Checked Completed T HE Printed DD MMYYY El Not Yet Submitted I Amended Return Internet Filing History All Returns Availability 0845 456 3103 support keytime co uk Options are Registration Before you can file tax returns you need to register for the service with the Government Gateway There is a link to the gateway in the internet filing screen and instructions on how to register can be found on the site If you have filed other types of returns by internet for example P35 s then you will need to add self assessment returns to the list of items you are filing If you are filing partnerships ensure you register for this service too Please see the Government gateway for more information and instructions Important Note Registration is not instantaneous you need to register in plenty of time before the filing deadline Click Add Details to enter your user ID and password Click I am an Agent if you are filing on behalf of someone else Click Agent Details to produce a form 64 8 Username Password Store your Gateway user name and p
19. iming the full amount of allowance EE Asset pools and AIA summary are shown in the top half of the screen as you click on a pool type capital allowance calculations are shown in the bottom half of the screen There are also options to cease the pool cease the company and claim small pool allowance Adding an Asset To add an asset to a pool click Add the following screen is presented Asset Details o Asset Details Description of Asset Plant amp equipment E Notes T Add Car Details Tick checkbox if the asset is a car Then click Add Car button to complete car details Assetisacar EI Add Car Asset Type Category of Asset Plant and Machinery Main Pool v WDY Rate 18 00 Asset Dates Asset Details You will need to enter the date acquired before the AIA Available for P A e this asset can be calculated Long Lite Asset FYA at 40 E Date Acquired Date Disposed Integral Feature Pr at 100 Ci 02 01 2013 v x Domma 100 Allowance AIA Details WDY Brought Fwd For Full AP For This Period Additions 0 000 00 AIA Available 83 561 64 83 561 64 Disposals MIA Used Private Use Flestriction Amount AlA Remaining 83 561 64 83 561 64 TET Amount of Ald Allocated to this asset 80 000 00 ort Life Assets this figure is not included in the AIA Used Treat as a Short Life Asset m AIA Summary Period asset has been de pooled Re Pool Asset Please be aware that the AIA Available amou
20. intaining Partners aunnnnvvvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 28 Linking a Partner with Multiple SA104 Copies aannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 29 Transferring Profit to SALDO asia iss espada eden 30 Backing Up and Restoring Data sasasessandiniinidds LRSCLSISiA CANAL LISO DEd dE a discada di trade d Ger 30 0845 456 3103 support keytime co uk Introduction Tax Professional allows you to create an unlimited number of tax returns for individuals and partnerships Returns can be created from scratch or based on the previous year s return Tax Professional has a built in internet filing module which installs with the software Starting Tax Professional Open Client Manager and click the Tax 2014 button from the Programs group in the Navigation Pane you will be presented with the following screen Open Tax Return Client Details Po Utils Mame Type UTR Client Reference a Mr 2005 Return IND Active Mr 2006 Retur IND Active EB Mr 2007 return IND Active El Mr 2008 Retur IND Active ER Mr 2009 return IND Active hat Mr 2012 Test Return 1 IND 1234567895 Reference 123 Active af Mr Anybody 1000000451 Active Es hr Anyone Active Es hr Nobody Active Es h r Someone Active Client Mame MA A Test Client Tax Year Submitted On Date Created E ta 2011 not started 0103 2012 14 26 02 Submitted 0403 2011 0103 2012 14 26 03 not started 0103 2012 14 26 00 a na E a E Open Ret
21. llows 0845 456 3103 support keytime co uk 4 Employment RDE Vehicle make and model BMW 3 series Ed Add Delete Return Other Details Calculation Please enter the vehicle make and model fH Totals Please enter this information into the grid above Tick here if the vehicle is classed as a van E Select when the car was registered During or after 2006 E Finish Please enter the Engine size in cc 1995 Enter CO2 emission figure Only if your car has an approved CO2 emission fiqure Click button to be directed to website for calculating CO2 emissions Please select the type of fuel All other cars A Vehicle List Price of car and accessories 24 000 00 Print Accessories added after the car was made available 0 00 E Attach Tick the box if the engine is a rotary engine E Employment em Enter the vehicle make and model in the field at the top of the screen Work through the items on screen entering and selecting data note there are two tabs There is a link to an emissions website if you do not know the CO2 emissions for the vehicle If there is more than one vehicle in this employment click the Add button in the panel to the right of the window and a second line will appear onto which details of the second vehicle can be entered Where there are other vehicles that relate to other employments you must move to a second supplementary page and use the car benefit calculator there This procedure is re
22. ments 0 Remove File Size Remaining 5000 006 Remaining Attachments 20 A file is created within the Tax folder To attach a file click the browse button to the right of the Selected File field navigate to the file location and click Open The path and file name will appear in the Attachment frame Click Attach and the file will appear in the Added Attachments frame To preview the file double click it Click Exit to return to the main Internet Filling Management screen Printing the Declaration and Submitting the Return Once you have resolved any errors you will be able to proceed to filing to print a hard copy declaration click the Print HC Declaration button To submit the return click the Submit button Tax will attempt to contact the gateway and submit the return you will see the progress on screen as this happens Once you start to submit returns a log of submissions and their results will start to build up To access the history click the History button in the Internet Filing History Options frame or click the History All to see a history of all tax returns Check the various options in the Status frame to record the various stages of filing completeness 0845 456 3103 support keytime co uk Partnerships So far we have looked at self assessment returns in this section we will highlight the differences between self assessment and partnership returns Creating Partnership Returns When working with partnership
23. mthisemployr 25000 00 25000 00 Tipsandotherpayme 200000 000 2000 00 EJ Add Delete g Vehicles Select a type from the list to No Fit Gross To Net Employment filter the grid or select No o Filter T Filter to show all entries C Net To Gross ei Use the Add key to add a line to the grid and the Delete key to remove a line and its data In some fields for example the Type field in the screen above you will find a drop down menu which enables you to select a relevant item to add to the grid Other fields such as the Description and Date fields in the screen above are text fields not all text fields in data entry mode are necessary for the completion of the tax return but may be used for your own reference Note the Copy Number field in the bottom right hand corner of the screen This is used where there are multiple supplementary pages in this example more than one employment Click the back and forward arrows either side of the copy number to move between copies Using Calculators Calculators are available when working in data entry mode you will find various calculators in their relevant sections of the return for example car benefit in the employment pages and capital allowances in the self employment pages Car Benefits Calculator Car benefits are entered using the car benefits calculator only when working in data entry mode Click the Vehicles button in the Employment section and proceed as fo
24. n keeps appearing when you start the application to suppress the welcome screen uncheck the Show Help on Startup option in the bottom centre of the Open Tax Return screen Print Summary and Print Proforma Letters Print summary presents various print options you can select any combination of options and produce a report Check the Select and print Proforma s option to select a range of clients and generate proforma letters Ei Print options Print All Returns that are complete Returns that have been started Returns that have not been started Returns that have been checked Returns that have been submitted Returns that haven t been submitted Returns submitted by post Returns submitted by Internet Returns that have been printed Returns that haven t been printed Returns where the Fee has been Paid Returns where the Fee hasn t been Paid XL 0845 456 3103 support keytime co uk Click the Print button select the required clients and click Print the proformas will appear initially on screen click the Print button on the top left Note that each proforma consists of a letter and checklist 2 pages To amend the proforma letter open any tax return click the Tools menu then Amend Proforma Letter and amend the wording click Save and Exit Converting Returns from Previous Years If you have created tax returns using an earlier version of Tax Professional these returns can be automatically brought for
25. nendsdadasedsineria dedidasadadsds sa den dad sds dead cada dean de sda sda as 18 UCA Le RNA 19 Adding Deleting Supplementary Pages and Copies ccccceeseeeeeeeeeeeeeseeeeeeneeeggeeeeeens 20 To Add Supplementary Pages or CoOpies rr saxrrnnnuurnnnnenrrnnnnnnnnnnnsnrennnnnnrnnnnnnnnn 20 To Delete Supplementary Pages or Copies arrnnnuurnnnnenrrnnnnnnnnnvnsnrennnnnnrnnnnnnsnn 20 Reviewing and Filing the Return xauunnnnnevrvnnnnnnnnnnnsnnnnnnnenrnnnnnnnnnnuununennnnnnrnnnnsnnen 20 COMPUCAUIOM EE SO asas ul isa nasua und 20 Pavimento On ACCOUN Co inca nreaiii ai sc E raid boa din ia ea eine io aa rosca pedia 21 Preview MOG C span paineis CPI e a Cad das add ssa ad 2 2 Viewing and Printing Reports a aunnnvuunnnnnnennrnnnnannnsvvvennnnnnnenrrnnnnaunnnnne 22 Printing the Main Tax Return rnnnnnnnnnnnnnnennnnnnnnnnnnsnnnnnnsnnnnnnnnnnnnnnnnnne 22 Forms R40 SA303 Ta 23 Internet Filing Management nai inc anne duanaiiearseinokataadnsantins 23 REN 24 0845 456 3103 A support keytime co uk Username Password unnnnnnnnnnnnnnnnennennennunnnennennunnnennennnnnunnnennenuunnnenne 24 Multiple Filing Credentials uinstadissessipaidivindadad stand add sais ads asas 24 Checking the Return nnannnnnnunvnnnnnnennrrnnnnnnnnrvunnunnnnnnnensnnnununnnvvvvunnnenee 25 PENN 28 Creating Partnership Returns auunaavvvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnuuunnner 28 Adding and Ma
26. ner Date ceased as a partner if during 2011 12 or 2012 13 if during 2011 12 or 2012 13 To transfer data from this Partnership to individual returns click New or Add to put Partners into the list on the left Next click Edit Save to change the percentage allocation of the Partnership Profit XL 0845 456 3103 support keytime co uk Transferring Profit to SA104 Pages On the main tool bar at the top right of the screen there is a Transfer button clicking this will transfer relevant data from the partnership return to the individual return j g e gt W Do B amp x rmal Preview Back Forward Save Start Client Data Entry Print Pal Submit Exit Click the Transfer button the following screen is presented Tax 2014 Transfer to SA100 Returns Partner s Linking Details m Transfer To SA104 Pages Click the Transfer button to transfer the Partners details from the SA800 return to their respective Date User SA104 pages Transfer History 20 03 2014 17 43 34 Administrator ei 20 03 2014 11 34 59 Administrator ransfer Click Transfer to transfer the profit to the SA104 Backing up and Restoring Data To backup data if you have Tax Professional you have two options 1 Backup data by clicking the Start button on the main toolbar in Tax click the Utils tab and click Backup restore follow the instructions on screen to backup or restore all returns a selection or an individual return
27. nt for this period may differ from the overal 7 AIA Available for the Accounting Period and is calculated by using the Date Acquired EJ Close e Enter a description for the asset 0845 456 3103 d support keytime co uk e If the asset is a car click the Add Car button Click button to launch website for Co2 Emissions details Search Date of Purchase on after 6th April 2009 Car used partly for private use Cos Emissions Coe Emissions greater 160g km vr Co Emissions between 110 160g Km o Coz Emissions 110g t m or less ro e To assign the car to the correct pool and work out the correct allowance based on CO2 emissions tick the appropriate boxes e Click Close when you are finished to return to the main screen the car details will be added to the appropriate pool you will see that the pool type may have changed and that it is disabled Enter the date acquired in the asset date e In the Details frame enter the relevant information about this asset Some of the asset details won t be available in all the pools tick the asset details as appropriate e To make best use of AIA you can apply the allowance to particular asset additions enter the AIA value if appropriate e You can obtain an AIA summary by clicking and AIA Summary button this shows the asset description the pool the WDV rate and the AIA value e Once you have finished entering the asset details click Save and Close to return to the main screen
28. peated for third and subsequent vehicles Click the Totals button to view a summary of the information entered Click the Return button to go back to the Employment Rapid Data Entry Screen Capital Allowances The capital allowances calculator can be accessed from the Self Employment data entry screen and from page 2 short pages or page 3 full pages on the Self Employment pages In Data Entry mode click Self Employment on the navigation tree click the Capital Allowances tab and click the Capital Allowances button In Normal mode click Self Employment on the navigation tree click page 2 short pages or page 3 full pages click the Capital Allowances button the following screen is presented XL 0845 456 3103 support keytime co uk 2 Capital Allowances RDE Tax 2013 Capital Allowances RDE Currently Selected Asset _ ALA Summary x o_ _ A MA9 o aia i AIA Limit Available AIA Limit Used Al Remaining ce 83 561 64 000 Ps3561 64 BIA Summary Plant amp Machinery Main Pool Plant amp Machinery Main Pool WDY Bt Fwd 0 00 Annual Investment Allowance Additions 0 00 Claim AIA on o Disposals 0 00 Rate WDA Restriction WDY Amount 0 00 AIA for Private Use Private Use Written Down Allowance Net Allowance Charge Claim WDA on 0 00 Amount Rate 0 00 Carried Forward WDA Available 0 00 WDA Used 0 00 Tick to amend WDA Used if you are not E cla
29. r Click Save to add the share holding to the list e You can add listed companies by clicking the Select Share button and click Add m 7 Add New Dividends Company F ff H H F fot H H H ff H H A08860860860080 00 e Enter the company name and ISIN number and a description of the share class e Enter the dividend payment dates and price per share Tick the gross box if paid gross e Click Save and Close to return to the main dividend screen e Click Close to return the dividend to the tax return Updating the Return Once you have finished capturing data to a particular section in data entry mode you must update the tax return form with the results to do this click Finish To review the results in the tax return click the Normal button on the main toolbar you will see the results have been transferred into the relevant boxes in the return It is possible to enter some data in Normal mode and some data in Data Entry mode for example you may wish to make use of the calculators in data entry You can move between data entry and normal at any time however it must be pointed out that if you have made entries in normal mode and then you move to data entry mode you will find that the entry you made in normal mode does not appear anywhere in the data entry screens With this in mind a degree of caution is needed as it is possible to end up with a situation where you have entries in boxes in normal mode and
30. redentials User ID K39876 Name Long Lane Office Setup Credentials r Current filing credentials for this return Agent jv UserID K39876 Password fo Enable multiple filing credentials v The User ID and Password need to be entered before you can submit your return If you do not have a User ID and Password click on the Register button on the Internet Filing Management form e Click Continue Checking the Return Click Check to check the tax return for errors prior to filing Click Next the following screen is displayed XL 0845 456 3103 d support keytime co uk Keytime Tax 2013 Check Return Pre filing validation checks Process Complete 00 00 07 sd Detail Tax Return Status our Tax Return failed the verification please click the ES Details Details button to view more Information Number of Passes 6 Number of Errors 1 Number of Warnings 0 Total Number of Checks Current Status 100 You can see from the example above that there are a number of errors and warnings Errors must be resolved before attempting to file notice that the Next button is disabled at this stage and will not be enabled until the errors are resolved To see the error details click the Details button the screen looks like this E Check Return Keytime Tax 2013 Check Return Validation Information Results Bos Humber Page Li op Eos Desc riptio Ta Status Box UK Property Page 1 Blank Supplement
31. s Enhancements Chargeable Gains loss before enhancements Did you incur any costs of enhancement TF Chargeable Gains After Enhancements Reliefs Are you Claiming any Reliefs elections IT Chargeable Gai Chargeable Gains after reliefs but before losses ains Earlier Years Losses Brought Forward Print Entrepreneurs Relief claimed in previous years Ed Attach e Enter the description of the gain in the description field and select the type of disposal from the drop down menu enter the date of acquisition and date of disposal cost of acquisition incidental acquisition expenditure disposal proceeds and disposal costs e To add enhancement costs click the cost of enhancement box an additional tab will be added to the screen enter the enhancement s details and cost and click the Calculator button to refresh the total cost of enhancements This figure is returned to the cost of enhancements field in the Details tab e To claim reliefs elections click the claiming reliefs elections box and enter the relief description and amount e Click the Losses Entrepreneurs Relief tab to specify the type of asset business non business asset or mixed use claim losses and entrepreneurs relief Click the Entrepreneurs Relief button bottom left to view a breakdown of entrepreneurs relief e Click the Additional Details button bottom left to enter attributed gains and general text information for the pages in the return e
32. t Schedule for 201011 v Tax Year Payments Due Balancing Payment for 2010 2011 0 00 Due January 31 2012 Payments on Account Due for 2011 12 First Payment on Account 2 203 90 Due January 31 2012 Second Payment on Account 2 203 90 Due July 31 2012 Total Payment due January 31 2012 2010 11 Balancing Payment 0 00 2011 12 First Payment on Account 2 203 90 2 203 90 Please note that when viewing payments on account it is assumed that payments on accounts due in the previous year have been paid whether the previous year payments have been entered or not Based on this assumption the payments that were due last year are brought forward at year end into the payments already made box on page one of the tax calculation summary When first loaded the grid will display the liability and payments for the current and next tax year to view history for previous years click the tick box on the top right of the screen Below the grid the payment schedule shows payments for the current year tax year just passed this can be varied by clicking the drop down and selecting a previous year You can record payments on account made by ticking the Override box on the end of the line enter the payments in the 31 Jan POA paid and 31 July POA paid boxes Un ticking the override box will set the boxes back their original state XL 0845 456 3103 support keytime co uk If there is employment income in this tax return and box 2 on p
33. tatement can only be linked to the short SA104 To add partners proceed as follows e Click the Client button on the main toolbar in the SA800 click the Partners tab The screen looks like this Personal Details Personal Details Cont Supplementary Pages Partners Cancel Selected Partners F Mr Aiav Khan 50 000 Mr Martin Green Einish Mr Duncan Buckett 50 000 Mr Michael Moore Mrs Theresa Green Cancel Total Profit Allocation 100 000 Profit Allocation SA104 Linking C opy 1 linked to Casbarr LLP v Title Forename Sumame ed aptos Partner s Tax Reference Partner s National Insurance Number NH9876544 Date appointed as a partner Date ceased as a partner if during 2011 12 or 2012 13 if during 2011 12 or 2012 13 To transfer data from this Partnership to individual returns click New or Add to put Partners into the list on the left Next click EdiySave to change the percentage allocation of the Partnership Profit SW2 7NB XL 0845 456 3103 support keytime co uk In the group headed 2014 Partners you will see all 2014 self assessment returns that have partnership pages that match the type of partnership statement short of full Click the partner on the right and click Add to link the individual to the partnership return Tax can apportion the partner s share of profit in the return the partner s profit share can also be seen in the partner s pages or the partnership statement
34. tax return without a UTR you can create the return without it but you will not be able to file until you have the correct client UTR Creating Returns for Previous Tax Years You can create a tax return for a prior tax year based on the header information in the current year tax return To create a return for a prior year proceed as follows e Open the current year return of the client you need to create the return for e Click the File menu select Create previous return e Choose the tax year you need to create the list contains missing years Adding Supplementary Forms Click the Tax Return Forms tab and select the required supplementary forms and number of copies Itis possible to add amend these pages once the return has been started we shall cover this in a later section XL 0845 456 3103 d gt support keytime co uk The Tax calculation summary pages are always included by default as they are required for filing by internet do not remove these pages unless the return is to be filed on paper Navigating Tax Navigation Tree The pages of the return can be found in the navigation tree down the left of the main screen Et 2013 EJ Tax Return x Page 1 Copy 1 Page 2 Copy 1 Page 3 Copy 1 Page 4 Copy 1 Fage 5 Copy 1 Page E Copy 1 Page 7 Copy 1 Page 7 Copy 1 Page 8 Copy 1 Page 8 Copy 1 E3 Self Employment Short x EI Page 1 Copy 1 EJ Page 2 Copy 1 EJ Page 1 Copy 1 EI Page 2 Copy
35. uk F x Choose an option Select the tas year for the return Tas Year 2013 Select how vou want to create pour return Create a Tax Return Quick option Create a Partnership Tax Return Tick here to always use the selected method to create Four return First select the tax year note that it is possible to create returns for previous and next tax years in addition to the current tax year To create a self assessment return SA100 click Create a Tax Return Quick option to create a partnership return click Create Partnership Return The Launch Interview option is only recommended for users that are unfamiliar with tax returns i e individuals that are completing their own self assessment return Click Create Instructions from here onwards assume you are working with an SA100 return for details on partnership returns please see the Partnership section In the Personal details tab 1 To link the client to an existing client record in Client Manager click the Link to existing client button to the right of the Client ID field You will be presented with a list of individual and sole trader clients who don t currently have an SA100 job double click the client record you want to link to If you do not want to link to an existing client record enter the client ID 2 Fill in the rest of the personal details 3 Click Personal Details Cont and fill in the remaining client details please note that you cannot file a
36. uration options Help Software help file HMRC notes weblinks and updating options licence agreement and software and system information Main Toolbar In addition to the drop down menus there is a main tool bar which looks like this a Aa g A X a se Mew Back Forward av 2 2 1 q Client Data Entry Era Calculate Submit Exit We will address the Normal Data Entry and Preview Mode buttons a little later in this section Back and Forward Buttons Move between sections and pages using these buttons at the end of every page you will be prompted to mark that page is complete note that this option affects only the appearance of the pages as they are listed in the navigation tree down the left of the main screen and has absolutely no affect on the completeness of the return it is not necessary to mark all the pages as complete before filing your return Start Click Start to go back to the Open Tax Return screen without closing the application completely Client Click Client to return to the tax form details XL 0845 456 3103 d gt support keytime co uk Data Entry Opens the current page in data entry mode Save Saves changes Print Launches various options for printing the tax return Calculate View a breakdown of the computation and total tax and NI due You can also see an estimate of next year s computation from this screen Exit Closes the application Data Entry and Data Views The system has 3 separate
37. urn Er Create Return s Print Summary E Delete Return select Type of Return S Individual Partnership Both m a If this is the first time you have used Tax Professional this screen will contain only the demo tax return details if you have used Tax Professional already then your clients and returns will be displayed 0845 456 3103 d support keytime co uk Sorting and Filtering Clients In the bottom of the Open Tax Return Screen you have several options for sorting and filtering clients Filter Clients by Type In the Select Type of Client frame click either Individual to see SA100 clients only Partnership to see SA800 clients only or both to see both client types Filter Clients by Tax Year In the Select Tax Year frame click the tax year you wish to work with clients with returns in that year are then displayed or click All to display all clients Sort Client List You can sort clients by clicking the drop down in the Sort List By field and selecting one of the options You can present clients in either ascending or descending order by clicking AZ or ZA buttons Search for a Client To search for a return first click Search for Return in the Search for field type the client name or part thereof and click the Search button To cancel the search results click the Cancel Search button which appears to the right of the Search button Tip When you first install Tax Professional you may find a welcome scree
38. ward into this year s version of the software You will be prompted as part of the year end process to create tax returns for all active clients click Yes to create tax returns for the new year If you click No you can create tax returns for the new tax year by clicking on the individual s previous year s return The current year return is created based on the previous year return The original return is retained and you will see the return listed for each of the years Maintaining Client Details From the Open Tax Return screen you will notice two other tabs Client Details and Utils we discuss utils later in the manual click the Client Details tab you can enter details into any enabled field the detail in the disabled fields comes from the main tax return Creating a New Client You create clients in Client Manager and add jobs to clients by selecting job types in the Jobs frame of the Practice tab in the client record Adding an SA100 job and selecting a tax year to a client record or an SA800 job to create a partnership return will make the client available in the Tax module and create a tax return for the year specified Alternatively you may create the client in the Tax module and either add the client or link it to an existing record in Client Manager To create the client in the Tax module click the Create Return button in the Open Tax Return screen the following options are presented XL 0845 456 3103 support keytime co
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