Digital Signage User Guide - Portal
Contents
1. Finally in the Options box to the right of the screen you can choose how the text will be displayed Options Background Colour transparent not an option for horizontal scrolling Scrolling Scroll Direction Scroll Speed User Group Access 000000 a Horizontal 5 LI CorporateAccess Select All Deselect All Set the background colour by clicking on the paint pot icon D This opens a window S Mozilla Firefox EJ https isignage ftriplesign picker i Si Click Here To Select signage pez O abc Colour selection is a two stage process First move the two arrows up or down the colour bar on the right of the window The colour in the large box to the left changes as the slider is moved The y final choice is made by moving the cross icon ar over a region in the big window The square to the bottom left of the window shows the final background colour Click on the Click Here To Select caption at the bottom right of the colour window and this will set the colour This can take a few seconds to complete and an alpha numeric colour code will be shown in the window next to the paint pot icon Note you cannot have a transparent background for scrolling text The next thing to do is to decide whether you want the text to be static or scrolling Click on the appropriate button If you select yes another small text box is shown offering you the choice of horizontal2. Top Tec Industrial Products UK 3 r EEPE 5 since 08 00 2nd Oct 2009 _ EN Home Content Layouts Playlists Utilities Hints And Tips Logout 5 Content Image Slideshows Show Info gt Add Entry No Filter Applied 16 items Select All Deselect All J Name Resource User Group Access Usage go Sports Slides 4 images LIS MCS F o Corporate Slides 5 images LIS oO mike2 4 images Fi gbfTest 1 images F mike3 4 images o mike4 4 images oO MikeTest 2 images oO curriculumplusc 1 images d curricplus2 1 images Fi DS169CareerBoxadvert 1 images E CareerBoxadvertising0910 1 images Fi AccessSolent 1 images F Gusposter 1 images O CorporateSlides 4 images F Presentation test 0 images LIS DDE DS SS EU AS SS AS EU o Presentation1 0 images LIS Done signage To the right of the screen are three columns e User Group Access which shows which groups have access to the material E e Usage which shows which playlists the material is used in A flag symbol shows the material is ready for use but has not been allocated to a playlist A rectangle with a chain in the lower part shows which playlists the material is assigned to when the cursor is moved over it e Action gives you three options To update the playlist by adding more material to clone the material or delete it Cloning is used to copy a playlist so you create two identical playlists You can then edit one playlist to make it slightly different to th
3. wal Stephen Harding abc Millais G Millais floor G media production unit Matthews Studio D Matthews SM101 Studio D entrance Millais 3 Millais Floor 3 RM 7 floor Warren Earle RM 6 floor Matt Johnson
4. it is clear It should not be in conflict with it because the background is too fussy or too strong either in colour or texture Embolden italicise or change colour to emphasise The text below shows how careful you need to be the word works is too light a colour to be really effective This ts a test to see If this IH Avoid the change of colour as illustrated in the example below it just doesn t look very good And remember a proportion of the readers will be colour blind to some extent as well Limit d Fonts Underlining on screens should be avoided at all costs it tends to confuse rather than help Text point sizes need to be carefully considered Most readers will be at some distance from the screen so text needs to be big enough to be read from a distance of for or five metres In PowerPoint presentations the following text sizes work well e Main headings 40pt e Sub headings 32pt e Bullet points and general text 24pt When creating text images there is a choice of 7 text sizes do not use anything smaller than size 4 When creating text slideshows you have no control over the text size or colour so this is a very good reason for not using this facility Use PowerPoint instead abc 3 Brief overview of the signage system The digital signage system is server based which can be accessed from anywhere in the university s network through a web browser such as Internet Explorer or Mozilla Firefox Content
5. or vertical scrolling You can also set the speed of scrolling in the range of 1 to 5 Tip horizontal scrolling is easier to read and should be set to a speed of 5 Finally select the appropriate user group and click on Submit at the bottom of the screen to save This takes you back to the catalogue page If you want to have a preview of what the layout will look like when it is displayed click on the View in Visual Editor button underneath the layout diagram and a full screen representation of the layout will be shown Update Template View in Visual Editor Note the screen resolution and aspect ratio of your monitor can give a false impression of the final layout Note do not click on update template this brings up an error message 7 4 Adding video to the layout Click on Layouts in the green ribbon at the top of the screen or click on the Layouts button on the home page AUC This will show the catalogue of layouts available Note you will not have access to all the layouts shown Choose a layout to which you have access and click on Update in its entry this opens the layout properties page SSS SIGN1 Layouts Mozilla Firefox File Edit View History Bookmarks Tools Help o X c aA te E hitpsIsianage triplesign contentGroups php device 2 u Y a eg gle Most Visited gt Getting Started amp Latest Headlines E NCS SSS SIGN1 Layouts Pi Home fa
6. the images will be changed The message Image 1 has been successfully swapped will be displayed to the upper right of the screen If you want to change the size of the image enter the new size in the X and Y boxes You should also tick the Preserve aspect ratio box or some distortion will occur when the resizing takes place Then click on Change Size to effect the changes The message Image 1 has been resized will be displayed to the upper right of the screen Hint it is probably better to leave any resizing of images until you are adding them to a layout where they can be resized to fit the cell Once you have made any changes click on the Back button to get back to the main screen Page 1 7 abc Slideshow User Group AC ER Ll ucasos d Finance CluscityCentretibrary UGCityCentreResidences O FMA UGCorporateAccess LlucraBSe Llus Aids rl UGFTEC uaLrs L 5 UGLearningResourceCentres CJ uGReception Cl uGstudentsUnion J uGwmaLibrary i U MAResid UGWMAPublicAccess Llucwmaresidences Select All Deselect All In the Slideshow box enter a name and brief description and then select who will have access to it remember no spaces in the Name box Then in the Images in Slideshow display at the bottom of the screen look at the dimensions of the image shown in pixels If this differs from the dimensions of the display area see diagram on page 4 you will need to resize it You can do this now or latter Enter
7. up a not very useful list of hits and tips During the log in process you will get a screen advising you the certificate is not trusted and asking you if you want to continue Warning Security The web site s certificate cannot be verified Do you want to continue Name signage Publisher 192 168 244 193 Ww The certificate cannot be verified by a trusted source More Information Click on Always trust content from this publisher and Yes and a second warning will be displayed asking whether you want to run the application Warning Security The application s digital signature cannot be verified Do you want to run the application Name FTPUploader Publisher Unknown From https signage More Information The digital signature cannot be verified by a trusted source Only run iF you trust the origin of the application Click on Always trust content from this publisher and Run When you log in at a future time you will not be asked to repeat the two steps above 6 2 Adding content to the system Click on the Content button Content hae Allows you to manage content for play out lu You can also click on the headings in the green ribbon at the top of the page This opens a drop down menu from which you can make a selection Page 1 2 abc Content Layouts Playlist Backgrounds Images From the list of options presented you will be able to add content to the following cate
8. 1 lines Image 2 ee Swap Change Width 720 px Height 540 px Dimensions Prese d reserve aspect ratio You now have the options to Swap the image order Click on the down arrow and select the slide image you want to swap it with and then click on Swap A message will appear at the top of the screen confirming the change You can also change the size of the slide The current size is displayed on the screen delete the value shown and insert the new value in pixels see diagram on page 4 for cell sizes in pixels If you check the Preserve aspect ratio box you only need enter one value Clicking Back takes you back to the upload screen with the list of images slides beneath it Right at the end of the list on the bottom left of the screen there is an option to change the size of all the slides images Enter the values in pixels there is no option to preserve the aspect ratio here Then click Submit to finalise the operation The material available is now shown in a catalogue If you run the cursor over each item in the list a thumbnail view of the material will be displayed i ES NCS SSS SIGN1 Content Image Slideshows Mozilla Firefox Hog File Edit View History Bookmarks Tools Help CX A Elros aJe p v https signage triplesign contents php type 5Slideshow IG 7 dalen top tec F Most Visited gt Getting Started Latest Headlines NCS SSS SIGN1 Content Imag Loading E3
9. A Southampton W JMK 4 SOLENT A University Southampton SOLENT AN University bu SiE cL Induction workshops Mon 28 Sept at 4pm in HC031 Thurs 1 Oct at 4pm in HCO05 Units include Community volunteering Personal values in action CV and Career Building Sports Coaching in the Community Work Based Learning Languages Go to the Language Centre RM143 utr ss 7 aan GN ae pee s devastating tsunami 8 40 AM Monday October 5 2009 Please do not distract me when I m i working feel free to This is Gus introduce yourself to his owner Jemma and ask any questions but please don t try and stroke him or feed him without checking that its ok first Bomb blast hits Pakistani capital A bomb explodes near the UN World Food Programme offices in Islamabad abc Contents a OOU ON FFFNDYFFR YF CN FF FA FYR FEN E FEDR YNE EFA FFF FE FFEFRYN REFER FFF EF FE RF PENRY FRY TF FN 4 o SVC iA TH E FF HR HY HR EA HY FFAN 5 2 1 Who is the audience and what are they lik amp u irr YYYL Y LLA LLY AAG YY YYAG YY YAA Y Y Y LL wdnneoo 5 2 2 What sort of content can be displayed ccecccccsssccccsssececeesececceeecceeeesecesseeceeeeeeceeseeeeeees 5 E FON mc DOI UST ic en ne NOD Yi RD CG GA ND FAU 6 3 Brief overview of the signage Systeill cei Ge OG GAU Ro E raii 7 4 How the Signage system is organised cscccccssseccccesecccceescccceesececeeececceescce
10. BS SolentTemplatel Change Template User Group v Access Cl Estates Cl Fasse CorporateAccess Bl Ormas Ll rrEc Ml Library Floor 2 C Library Foyer Eliis O Lis Estates O wma Select All De select All Change Above Details Back to Layouts Update Template View in Visual Editor Gell Type Content User Group Access Action Image Image BBCack Image HTML CorpSpace CorporateAccess 0 Background iz Background SSUBackground2 ak Image Slideshow CorporateSlides Library Floor 2 2 Text ES RSS bbe_news 3 Image HTML SelfRefreshClock 4 Video Video Thatcher Library Floor 2 5 Image Image andrews Library Floor 2 i 5 7 5 8 w Jpdate Text CorporateAccess Library Floor 2 Done signage To select an area to add content to either click on Update on the line in the catalogue or double click on the area in the layout diagram to the top left of the screen This will display the layout s properties with a preview of what will be shown 7 1 Adding an image to the layout To change the properties go to the box at the top left of the screen titled Assign Image Slide Show HTML and click on the down arrow From the list displayed select the material you want and click on Select The preview window will now show the selected item The box in the centre of the screen will display the image properties If the image is not the same size as the display area you have two options e Resize to fit th
11. This option allows images to be linked together in a slide show First you have to upload the images In the Home page click on the Add Content button You can also click on Content in the green ribbon across the top of the screen and select Image Slideshows from the drop down menu Content Layouts Playlist Backgrounds Both actions will take you to the catalogue page which shows all the content stored on the server Note more than one screen may be required to show all the content To get to the other screen s click on the 1 2 Next buttons at the bottom right of the screen Page 1 5 abc gt Add Entry Click on the button at the top left of the screen A new screen will be opened which has three upload add boxes e Upload new image s e Convert PowerPoint presentation Open Office presentation PDF e Add from existing content Upload New Image From File Browse Convert Powerpoint presentation Open Office Presentation PDF lt From File Upload File Requires Java Runtime Environment v1 2 2 or newer to run Add From Existing Content iv Ideally images and presentations should already be 16 9 aspect ratio but they can be converted later if needed To add an image slideshow choose the Upload New Image box Upload New Image Using the Browse button navigate to where the file is stored Note the filename must not contain spaces
12. Tips This is the top level of the Management System Home This is the top level of the Management System G wc Content Allows you to manage content for play out Layouts Allows you to assign content to layouts using a template Playlists Allows you create modify and delete existing playlists Utilities This page shows the utilities menu Hints And Tips A guick tips section designed to help and guide users of the system customer shall be exclusively responsible for the use of the Software and Equipment supplied by Tripleplay Services Ltd and for any use of and any ustomer shall indemnify Tripleplay Services Ltd in respect of all costs damages and expenses incurred as a result of any claims by third parties in to Software and Equipment supplied by Triplepla y Services Ltd or any use of and any modifications to copyriaqhted digital media used on the system by Tripleplav Services Ltd 2009 Disclaimer Done Each icon on the screen acts like a button and gives access to a process Page 1 1 abc At the top of the screen is a green ribbon clicking on Layouts Playlists or Displays takes you to a catalogue page showing material which you have access to Clicking on Content creates a drop down menu from which you can select the type of content you wish to work with Clicking on Home displays the screen shown above Clicking on Utilities shows a blank screen and clicking on Hints And Tips brings
13. U 33 I SPEE aP cy ee ane E ere eee ere GG 36 10 Screen and Administrator Details c ccceccccscoccsccecscaccscaccecatcecscoecscoecscaesscatescataecataecstaeees 40 abc About this user guide This user guide has been written to try and make using the University s digital signage system as simple as possible Wherever possible actual screen shots have been used to illustrate tasks and guide you through the processes To make it easy to recognise information the following text colours have been used e Green for the titles of the boxes on the screen e Brown for commands i e where you have to do something e Red for error messages e Emboldened italicised for hints and tips All screen shots used are taken using Mozilla Firefox as the browser other browsers may have a different appearance Every care has been taken to make the information accurate If you find any mistakes or have any suggestions for improving the guide please let Stephen Harding know as soon as possible abc 1 Introduction Southampton Solent University has installed a number of display screens at key locations around the University enabling up to date information to be disseminated Information can be in the form of text video slide shows pictures and an RSS feed The screen is divided into a number of sections as shown in the diagram below Administrative rights to edit and load material for display are assigned for each screen area and t
14. Utilities Hints And Tips q MatthewsLRC Description Matthews LRC Ml SolentTemplatel Change Template User Group Access Llasos Llcity centre Llcity Centre Finance Library Residences Clrapse Ormas CorporateAccess C Learning E FTEC Resource Ous Centres O students Ll wma F Reception Union brary Cl wma public CO wma Access Residences Select All De select All Update Template View in Visual Editor Change Above Details Back to Layouts Cell Type Content User Group Access 0 Background w Background SSUBackground2 1 Image Slideshow CorporateSlidesLarge 2 Text w Text Text cell 2 3 Image A HTML SelfRefreshClock 4 video B Video Thatcher 5 Image Slideshow CorporateSlidesLarge 6 Image Image BBCack 7 Image Image WelcomeBig CorporateAccess 8 Image w CorporateAccess ces Ltd y use of and any modifications to oth ustomer sstomers end u Logout tg InfoBoxes Disabled Ul Action Update Update Jpdate Update 5 z E T Update Pages 0 abc To add new video material you can either click on Update in the line entry in the catalogue or Double Click on the red cell in the layout diagram in the top left of the screen This opens up the Video Properties page NCS SSS SIGN1 Mozilla Firefox File Edit View History Bookmarks Tools Help L Most Visited 4 Getting Started Latest Headlines TTIPLSPLAY You are
15. a TTIPL gt PLAY Sign You are here 9 5 4 24652 Home Content Layouts Playlists Displays Utilities Hints And Tips Layouts InfoBoxes Disabled No Filter Applied 15 items Name Template Device Type Geometry User Group Access Usage Action TY Power On full image 4130 Amino STB 720P LIS Re Delete TW Power Off full image A130 Amino STB 720P ltd CED STB Reboot full image 4130 Amino STB 720P A CED Solent1080iTest SolentTest1080i 4130 Amino STB 1080i ia ne SSULayout2 SolentTest2 A130 Amino STB 720P ia Delete O MatthewsLRC SolentTemplate1 4130 Amino STB 720P CorporateAccess A CED ML3Test SolentTemplatei 4130 Amino STB 720P LIS ne DFAndrewDoig Delice Video Content 4130 4mino STB 720P Gq nb DeliceFeature Delice Video Content A130 Amino STB 720P Read ne Johns test Delice Video Content 4130 Amino STB 720P LIS Res ne O SSUCorporatei SolentTemplatei A130 Amino STB 720P Fal CED Ll ML3Test_VidS w ML3_SolentTest_VidSw A130 Amino STB 720P Eg f Delete MillaisFoyer SolentTest2 4130 Amino STB 720P Read se LibraryFloor2 SolentTemplatei A130 Amino STB 720P Delete Oo LibraryFoyer SolentTemplate1 4130 Amino STB 720P City Centre Library CorporateAccess Fa ne iv https signagejtriplesign contentGroups php update 73 signage The layout properties page shows the title and type of content that has been allocated to each cell on the screen Home Content Layouts Playlists Displays
16. creen Set top box Corporate administrator WN lt gt Display screen G y my J abc 4 How the signage system is organised The signage system works on the concepts of groups screens and layouts on screens Administrators belong to a group currently there are 14 groups Each group has access to a number of screens and areas of layout on each screen Access to some parts of the screen layout is controlled so that corporate messages information can be sent to all screens in the University see layout diagram in section 1 Each screen is located in a particular area and would normally be administered by someone in or close to that area However other local administrators can also access that screen as well In this way holidays sickness etc can be covered so there is always someone to look after a screen It also means that if there is some information that is relevant to a number of screens one person can put it up without having to contact other administrators In the diagram below Tom Dick Harry Freda and Sarah all belong to the Halls of Residence Group which has five screens in it Tom normally looks after screen location 1 but also has access to the other four screens Dick normally looks after screen location 2 but he can also access the other four screens Harry Freda and Sarah look after screen location 3 4 and 5 respectively with access to the other four screens For the sake of clarity Freda and Sarah s links to
17. d another slide just click on the Add Slide button again and another text box is opened You can repeat this as many times as you want Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes Update Text Slideshow test to see how to enter text slideshow User Group g Access Cl Estates L FaBSsE CorporateAccess Clemas Cl FEC Cl Library Floor 2 O Library Foyer Ous O LIS Estates Ll wma Select All Deselect All Text Slide 1 This is a test slide no 1 Text Slide 2 This is a test slide no 2 EE ae mU 4 abc 7 Adding material to a layout Once material has been uploaded to the server it needs to be added to a layout before it can be used Click on the Layout button or click on Layouts in the green ribbon at the top of the screen This will display a catalogue showing all the layouts available Select the layout you want to add material to and click on Update You will then be shown a screen which describes what each part of the layout is for and what is currently allocated to it eua NCS SSS SIGN1 Mozilla Firefox BAX File Edit View History Bookmarks Tools Help lt v Cc ch S https signage triplesign contentGroups php update 68 ies iG zd Jo 2 Most Visited Ed Getting Started Latest Headlines NES SSS SIGNI E iHome me mu y m LibraryFloor2 ites Library Floor 2
18. down to the Manage Schedule screen and check the start date is correct Then set the end date as described in the paragraph below The final screen of the three is called Manage Schedule This enables you to set a start and end date for the schedule The end date should be set for all schedules to make sure the material displayed is always current nothing is worse than displaying out of date material You can also specify when material is repeated by ticking the appropriate boxes Fad o abc Manage Schedule Start Date Mon 12 October 2009 End Date DD MM YYYY Week Day Repeat Omon Llrue Owed Otw Orri Osa Ll Sun Save Schedule Clear Existing Schedules Once you have entered all the detail required click on Save Schedule The schedule will then run at the times and dates you have set up Paged 9 abc 10 Screen and Administrator Details Screenname name Location Administrators EPT Reception East Park Terrace Tom Priestman Reception Michelle Sterckx SJM Reception SJM Reception lan Taylor General Soton Delice 1 Delice caf by Anna Patrickson vending machine Jenny Dashley HC Foyer Herbert Collins entrance Laure Dothier foyer HCBackCorridor Herbert Collins back corridor CafeOlogy CC corridor outside Cafeology Hamwic Hamwic Student Tom Priestman Residence Nessa Jackson David Moxon David Moxon Student Sam Darler Res Centre Soton Residence Katie Pullein Chantry Chantry Student Dom Gregory Residence Teresa Dodki
19. dule list with a different colour Add Playlist to Schedule Playtist Start Time 5 i Ex i HM MON SS grs OUD Si runs DO Si cece UD w 8 4 ai hours OO min 9 cece o wl l Add Playhat The screenshot below shows how a complex schedule using different playlists can be built up Pad 7 abc Ea Fri 09 October 2009 next LibraryFoyer Number Name Start Time End Time Duration mins 1 Corporate 09 00 00 09 59 59 59 mins 59 secs 2 LibraryFloor2 10 00 00 10 59 59 59 mins 59 secs 3 Corporate 11 00 00 11 59 59 59 mins 59 secs 4 720p 12 00 00 12 59 59 59 mins 59 secs 5 Corporate 13 00 00 13 59 59 59 mins 59 secs You can start building up schedules well in advance by using the calendar icon at the top of the screen Click on the ev image at the top of the screen and a calendar will be opened x Sun Mon Tue Wed Thu Fri Sat 9 00 eee 16 00 4 5 6 7 8 9 10 MA a is a cs is 27 48 9 20 24 22 23 24 25 26 27 28 29 30 31 Todav is Fri 9 Oct 2009 Start Time End Time Duration mins 09 00 00 09 59 59 59 mins 59 2 10 00 00 10 59 59 59 mins 59 Click on the date you wish to set up a schedule for and you can start building up the schedule This feature is particularly useful if you want to plan a week s signage where each day has a slightly different playlist So for Monday s playlist set the calendar to Monday s date add the content in the Add Content screen and then move
20. e cell This will adjust the image size to fit the cell some stretching or YU 5 compression may be visible abc e Scale resize This preserves the aspect ratio of the image some cropping may be visible G i NCS SSS SIGN1 Mozilla Firefox Joe File Edit View History Bookmarks Tools Help v Cc fa lt 2 https signage triplesignycontentGroups php updateCG 688cell S amp type Image Ls IG y 2 Most Visited Ed Getting Started Latest Headlines E3 s i Home Tf IPL S PLAY You are here Home Content Layouts Playlists Displays Utilities Hints And Tips NCS SSS SIGN1 Update Layout LibraryFloor2 Assign Image Slideshow HTML i Image andrews iv Width 736 px p Height 414 p Cell 5 Image Properties andrews Options Ml Library Floor 2 orporateAccess Select All Deselect All 736x414 pixels Image scaled to 1 2 of actual size Image dimensions match cell size am L Done signage You can also change who has access to the material If you don t want an image to be shown click on None in the Assign mage Slide Show HTML box The signage background will be shown in the space which is better than having a black screen Once you are Satisfied with the result click on Submit at the bottom of the screen A timer bar shows the material is being converted 7 2 Adding a slide show to a layout This follows a simi
21. e original 6 5 Adding video The screenshot shows the uploading video page and the process is the same as loading an image or slide show The page is in two parts uploading a new video or using material already stored on the server In the Upload a New Video dialogue box you must enter an Asset ID This can be a name or number but must not contain spaces or punctuation marks The Family option has a drop down menu allowing a choice of Education General or Information The Category option has a drop down menu that allows you to choose the genre of the video nine options are available Browse to the file which must be MPEG2 and click Upload File In the Add Video window the Resource Video option drop down menu lists all the video material stored on the server Clicking on Submit sends the material to the server and it will be catalogued on the video content page men 1 abc Upload New Video T Category Artin FA Browse Upload File Requires Java Runtime Environment v1 2 2 or newer to run Add Video User Group Access Clandrews rc Blythe Cl chantry O C David Corporate ccess Moxon L Deanery C Emily Davis Cl Estates Cl FaBsEe Clrmas CO rec Hamblemeads Fl aniic C Library C Library Floor 2 Foyer Ll Outs Olusyestates MH Lucia O RRIS Foster Welch naawa Shackleton WMA Select All Deselect All Resource video AndrewDoig bA Note the view will change according to the number of display g
22. eeusecessunecessegeceetegeeeetas 8 5 What is involved in administering the system cccccssccccssseccccseccceesececeeeceeeensceeeeenecessueceesenes 8 caa FT bI E EI EF RO CY RYN HF 10 CE do Ti Ol ai YN CAN CN OFF EU NG 10 6 2 Adding content to the SYSTEM cccccescccccssecccceesececeesececeeecceeeseceseusecessuaecesseaeceeseusecesseneess 12 O AUNE aN JB Ca A ee OA 13 6 4 Adding an image slideShow ccccscssssecsossssccsssscscosssecsoussscucussscneousuessousssencuesscneoussessonsnss 15 6 4 1 Setting up PowerPoint for slideshows cccccccsssececeeseccccesececeuececeeaeceeeeeeeceseueceesenes 18 6 4 2 Uploading slide shoWS ee O au UD CORRWG UU a NE DO GOD YRU 19 GC AdE lU O Y CD A CYN UY EU 21 E AAE T EF Ne me ner et ene en RR YN FUN FA RW OH RAN 22 6 7 Adding text SIGS FAE F FR Y 23 7 Adding material to a layout weiss icc srcevecscacacwediceduenidcadsqeudiacsentiacaiwanidegeeindsasnimndoiasstieaisemeeeadariadatanioos 25 7 1 Adding an image to the layOUt esenesessesurunuesenrerurerenunrerureresuererurerenunrerureresaererurerenunrerurerens 25 7 2 Adding a slide show to a layout sosssesesenesseenssrernesreresrrerssrrressrrrssreressrersseeresereesseereserereseerese 26 73 Adding ext to the ayot ceesre bra ea costa e E idabeeecsdiens 27 74 Adding VIGGO tothe aVoliL eu GG nd NG A GANED OA GAFN D O 29 S5 7211011 048 2 1 Y Ce EE AU Y
23. en it reaches the end To create a playlist click on the Add Playlist button and the following window will open Playlist Setup Description VOICE 4130 Amino STB a 720P lat Save Changes Cancel Changes Fill in a name and description do not change the device type or geometry Then click on Save Changes The window will now change as shown below Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes Playlist Setup rte Test for user manual Device ire PET TT Frame cc bi User Group Access Clandrews irc C Blythe El chantry O O David CorporateAccess Moxon Cl Deanery LlEmily Davis LlEstates Cl Fasse Elrrec Hamblemeads CI Hamwic Cl Library C Library Floor 2 Foyer O Cus Dusvestates H Lucia L Oo Foster Welch ps aie Shackleton WMA Select All Deselect All Save Changes Cancel Changes Frame ID 1 Layout Duration o 3 abc Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes You can now select who the playlist will be available to Next click on the Edit Frame button at the bottom of the screen and the screen will change To add a frame to the playlist click on Please Select and from the drop down menu choose the item you want Set the time you want the item dis
24. eople are waiting is the chance for a study of the screen to be made This should influence the type of messaging used in these areas Where the audience is principally transient messages should be short as visual as possible and be attention grabbing Average reading speed is 3 4 words per second so a maximum of 10 words is likely to be assimilated as the reader passes by You have to rely on the reader seeing the same information again later or somewhere else to reinforce the message Under these circumstances well chosen images can be very compelling especially if they make the passerby stop and look properly at the screen In areas where people are waiting receptions and outside lifts a different approach can be adopted There is time to read or look at more complex information which can be organised into slide shows However no single slide should have more than twenty words on it with an interval of between 10 and 20 seconds between slides Any longer and the audience is likely to get bored and become distracted 2 2 What sort of content can be displayed Content needs to be carefully chosen so it does not cause offence or put the University in a bad light Whenever possible messaging should be positive without being overly upbeat The following are good examples of messaging that can be used e Advertising future events e Celebrating successes e Examples of Students work especially videos e Last minute room time
25. ge Once you are happy click on Submit and the image will be put into the list of images available If you place the cursor on the list a thumbnail picture will be displayed showing you what the picture is Click Cancel if you do not want to save the image The following screen shot shows a catalogue of images stored on the server CC AML a a ee Bes Fes SDT Costeni kupa Meritt Fewtes J Su fw Ye ww eee C a Cl Tf men sy ar ag fo Mi Bees a sar yss TTIPL PLAY F a To the right of the screen are three columns e User Group Access which shows which groups have access to the material e Usage which shows which playlists the material is used in A flag symbol shows the material is ready for use but has not been allocated to a playlist A rectangle with Page 1 4 abc a chain in the lower part shows which playlists the material is assigned to when the cursor is moved over it e Action gives you three options To update the image by adding another to clone the image or delete it Cloning is used to copy material so you create two identical images Not useful for images but with other material you can then edit one to make it slightly different to the original and use in another location 6 4 Adding an image slideshow Note when you click on Add Entry a message may be displayed asking you about whether you trust the certificate Click on OK and you will be able to continue
26. gories e Images e Image slideshows e Video e Text e Text slideshows Select Images to start adding an image 6 3 Adding an image Click on the Add Entry button at the top left of the screen gt Add Entry This will open the following dialogue box Add Image Name Description User Group Access Cl andrews ire Cl Blythe Cl Chantry m O David Cl Deaner Corporate ccess Moxon Emily Davis Estates FaBSE C Emil is O O Ll ras L rrec Hamblemeads F Hamwic F Library L Library Floor 2 Foyer F Ous Llurs estates Lucia O m Foster Welch Mathew Shackleton WMA Select All Deselect All oa Give the image a name and add a description Page 1 3 abc Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes The following restrictions on images apply e The filename must not contain spaces or punctuation marks e The file size must not exceed 2MB e The file type must be PNG GIF or JPEG No other file formats are allowed e The aspect ratio of the image is 16 9 images with differing aspect ratios will be cropped or the aspect ratio changed to fit Use the Browse button to navigate to where the image is stored then click on the Upload button to store the image on the server A thumbnail will then be displayed to enable you to check you have selected the correct ima
27. here H Home Content Layouts Playlists Displays Utilities Hints And Tips Update Layout MatthewsLRC Assign Video Live TV Resource Cell 4 Video Thatcher Width 352 px EM p Erer Height 198 px Video Properties Thatcher Options Loop G E d video M User Group CorporateAccess Access Select All Deselect All ustomer shall be exclusively respon Customer shall indemnify Triplepl pons 5 play S damages and expenses incur fT any claims by third parties in tort o oftware and Equipment supplied by T rvices L sts 5 das a result o ipleplay Services Ltd or any use of and any modifications to copyrighted digital media used on the system by Customer or e s X Cc aA ta Ll hitps Isignage triplesign contentGroups php updateCG lt 738cell 48type Video Y iG street map sible for the use o ie Software and Equipment supplied by Tripleplay Services Ltd and for any use of and any modifications to copyrighted digital media used on the system supplied and accordingly osts da 5 curred a oro therwise against Tripleplay Services Ltd arising in any way Sustomer s end users aaz hoc 2002 Logout out of the use of the signage In the Assign Video LiveTV box at the top left of the screen click on the down arrow and a list of all the video material available will be displayed Select the material you want and then click on Select The title will be displayed above the video cassette s
28. lar process to adding an image In the Assign lmage Slide Show HTIML box click on the down arrow and choose a slideshow A thumbnail slide image will be shown in the bottom left corner of the screen that will tell you how many slides are in the show If the image size of the slide is not the same as the layout area an error message Dimensions of slides are different to cell will be displayed If you check Resize the slides in the Options box the slides will be scaled to fit Note some stretching may be visible and circles look more like ovals Also in the Options box you are able to specify how long the slide is displayed for Useful tip Remember most people will read at about 3 words per second so count up the number of words on the longest slide and divide by 3 to give you the minimum display time You can also change who has access to the material If you don t want an image to be shown click on None in the Assign mage Slide Show HTML box The signage background will be shown in the space which is better than having a black screen Once you are satisfied with the result click on Submit at the bottom of the screen A timer bar shows the material is being converted pager 6 abc 7 3 Adding text to the layout Click on Layouts in the green ribbon at the top of the screen or click on the Layouts button on the home page This will show the catalogue of layouts available Note you will not have access to all the layouts show
29. n Choose a layout to which you have access and click on Update ion the right side of the screen File Edit View History Bookmarks Tools Help o c x tt https signage triplesign contentGroups php device 2 Most Visited fe Getting Started Latest Headlines E NCS SSS SIGNI Layouts Wi Home E TPLA PLAY Home Content Layouts Playlists Displays Utilities Hints And Tips Logout S You are logged in as You are here gt harding 2 Layouts InfoBores Disabled No Filter Applied 15 items gt Add Layout Name TV Power On TV Power Off STB Reboot Solent1080iTest SSULayout2 MatthewsLRC ML3Test DFAndrewDoig DeliceFeature Johns test SSLlCorporatel ML3Test_VidSw MillaisFoyer LibraryFloor2 Ooooo0ooooooocooooFs LibraryFoyer Template full image full image full image SolentTest1080i SolentTest2 SolentTemplate1 SolentTemplate1 Delice Video Content Delice Video Content Delice Video Content SolentTemplate1 ML3_SolentTest_VidSw SolentTest2 SolentTemplate1 SolentTemplate1 Device Type 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB 4130 Amino STB Geometry User Group Access CorporateAccess LIS City Centre Library CorporateAccess https signage triplesign contentGroups php update 73 U
30. n Lucia Foster Welch Lucia Foster Welch Student Residence Emily Davis Emily Davis Student Residence ASQS Finance FaBSE Andrews LRC Library Entrance Floor2LRC Students First ASQS and Finance Professional Centre Andrews LRC Matthews LRC Matthews LRC LIS WMA Library LIS Library Foyer Reception Desk Floor 2 Andrews Concourse outside Student Support Andrews floor 1 Finance area SM Professional Centre SportScience Christopher Cockerel corridor adjacent to Sports Science RM201 Admin office RM201 abc Rebecca Love Caroline Pendlebury Tony Curwen Pete Warland Amir Coupal Justin Earle Sean Williams Robert Henshaw Robert Shellard David Baker Dawn Edwards Steve Lightbown Wendy Still John Marlow Celia Forrester Gillian Hatt Graeme Barber Steve Rose Margaret Feetham Julie Kingstone Sue Edser Sally Harris Helen Briars Rob Ernsberger Mike Hampton Sue Sim Linda Barton Joanna Robbins James Fisher Judy Wiseman Stuart Bruce Lowe abc Shellie Cooper WMA Drummond Kim Scott entrance hall Wendy Still WMA Student Support Moyana Student Dawn Edwards Support Steve Lightbown Admiral Jellicoe Admiral Jellicoe ground floor Blythe Blythe Student Tom Priestman Res WMA Residence Vanessa Black Shackleton Shackleton Student Shellie Cooper Residence Hamblemeads Hamblemeads Student Residence Central Delice 2 Delice caf high up on Neil Hanham
31. o each screen in the system You have been given rights to the three local sections of a screen or screens see named areas above so you will be able to display information pertinent to the area in which the screen is located Section 9 gives details of screens to which you have administrative rights The effectiveness of a digital signage system is dependent on the information displayed being relevant and easily absorbed The majority of readers will be on the move so need to be able to take in the information as they pass Information must be kept up to date or people will not bother to look at the screen Screens will therefore need daily attention to make sure the information displayed is relevant and up to date By using the playlist and scheduling features information can be changed automatically as required Page4 abc 2 Style guide This section is intended to give guidance about what sort of material can be displayed so there is a consistent look and feel to the screens across the University 2 1 Who is the audience and what are they like The audience for the digital signage is anyone who is in the University so Students Staff and Visitors will all be able to view the screens The majority of viewers will be on the move and will only be in sight of a screen for a few seconds Therefore for the system to be effective any messaging must be guickly assimilated and understood Only in receptions and areas outside lifts where p
32. on the Upload button a timer ribbon appears with the caption Uploading After a short while this will change to Conversion in progress The larger the file size the longer this process takes Upload New Image ia Convert Powerpoint presentation Open Office Presentation PDF Browse Upload File Requires Java Runtime Environment v1 2 2 or newer to run Add From Existing Content PICU andrews ina Slideshow Ll Andrews LRC Ll Blythe C chantry LlDavid CorporateAccess Moxon Ob Ra y O Emily Davis Cl Estates C Fasse Clrmas Orec Ha eig El EA Cl Library Cl Library Floor 2 Foyer C tucia O E Ous Olusvestates Foster Welch ee Shackleton WMA Select All Deselect All Images in Slideshow Slide Order Page 1 9 abc Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes Once the material has been uploaded it will be listed at the bottom of the page image by image or slide by slide Placing the cursor over each image or slide and clicking on it will display the image or slide as it will appear on the signage Note this opens a new tab in your browser If you go back to the tab displaying the list of slides or images you have the options to update or delete the image or slide If you click on Update the following screen will be displayed Content All Content Update Image
33. or Internet Explorer from any PC in the university Open a web browser and type in https signage Make sure you type https and not http Ss Welcome to Firefox Mozilla Firefox Bookmarks File Edit View History Tools Help rs a https signage Fy Most visited fs Getting Started Latest Headlines gt welcome to Firefox iri Home FIT Mozilla Firefox is free and open software From the non profit Mozilla Foundation This will open a window asking you to authenticate to the system Authentication Required r 4 user name and password are being requested by https fsignage The site says Management Pages User Mame tripleplay Password seseeeeeee Type in tripleplay as the User Name and flipchart as the password then click on OK this will take you to the Tripleplay home page From the six buttons presented select TripleSign Note this login is case sensitive All text needs to be entered in lower case abc TripleSign Triple Sign Digital Signage This will bring up a second login box Enter your network user name surname_ initial and sometimes a number in the Username space In the password section enter the password the System Administrator has given you You will now see the signage home page ti Mozilla Firefox is free and open software from the non profit Mozilla Foundation TTIDLSPLAY You are here Home Content Layouts Playlists Utilities Hints And
34. or punctuation marks and the file size must be less than 2MB Once the file has been located click on the Upload button to upload it to the server A message File upload successful Will pe displayed at the top left of the screen and a thumbnail view of the image will be shown right at the bottom of the screen You will have to scroll down to see it Repeat the process for each image you want in the slideshow In the preview pane not only is there a thumbnail view of the image but also its size in pixels is given Under the Action heading there are two buttons Update and Delete In the preview pane not only is there a thumbnail view of the image but also its size in pixels is given Under the Action heading there are two buttons Update and Delete Page 1 6 Images in Slideshow abc Slide Order Preview X Y Action 1 5 a 2288 2288 2288 2288 2288 Resize all images X Y 1712 1712 1712 1712 1712 In the preview pane not only is there a thumbnail view of the image but also its size in pixels is given Under the Action heading there are two buttons Update and Delete If you click on the changes Change Width 2288 px Height 1712 px Dimensions i r Change Size Preserve aspect ratio button this will open another window which will allow you to make a number of You can swap the order of the images by selecting from the drop down menu When you click on Swap the relative positions of
35. ow set the Start Time and End Time in their respective panes When setting the end time make sure you have entered the correct time it is easy to get confused here By using the Repeat Every feature you can schedule repeat showings of this layout In the example shown below a layout has been scheduled to start at 9 00am and be shown for 59 minutes and 59 seconds It is then repeated every two hours three times Click on Add Content to save A timeline will appear at the top of the screen showing when this layout is scheduled to be played It also lists the playings in order Individual items can be deleted by clicking on the Delete button in the Action column 6 abc LibraryFloor2 Name Start Time End Time Duration mins Action 1 SSLlCorporatel 09 00 00 09 59 59 59 mins 59 secs 2 SSUCorporatel 10 00 00 10 59 59 59 mins 59 secs 3 SSLlCorporatel 11 00 00 11 59 59 59 mins 59 secs Add Content to Schedule Layout SSULayout2 m NEES hours 00 se mins 00 secs 00 a End Time HH MM SS hours 00 v mins 59 m secs 59 m Repeat Every hours 00 m mins 00 secs o0 w times 0 w dd Content The menu box screen allows you to add playlists to the schedule First select the playlist you want to use and then fill in its start and end times before clicking on Add Playlist to save it You can choose several different playlists to run at different times and they will be shown in a sche
36. played for using the hours minutes and seconds drop down menus Click on Submit and a thumbnail image will be displayed in the centre of the box Set Edit Frame ra Layout Please Select 0 w Hours 0 m Minutes 0 Seconds 4 just created This will add another edit box alongside the frame you have just created Repeat the To add further frames click on the plus sign to the right of the frame thumbnail you have process described above and click on Submit You can add as many frames as you like CD If you want to change the order of the frames click on the symbol between the frames the adjacent frames will be swapped with each other Make sure you click on Save Changes when you have finished editing It is good practice to save the changes each time you finish editing a frame Once you have saved the changes the playlist will appear in the catalogue page Moving the cursor over each entry gives a thumbnail view of the first item in the list On the catalogue page to the right of the screen are three columns e User Group Access which shows which groups have access to the playlist o 4 abc E shows the playlist is ready for use but has not been allocated to a display group A rectangle t when the cursor is moved over it e Usage which shows which display group the playlist is used in A flag symbol with a chain in the lower part shows which display group the playlist is assigned to e Action give
37. roups you have access to If you only have access to one display group you will have no tick boxes On the catalogue page to the right of the screen are three columns e User Group Access which shows which groups have access to the material e Usage which shows which playlists the material is used in A flag symbol 1 shows the material is ready for use but has not been allocated to a playlist A rectangle with a chain in the lower part ts shows which playlists the material is assigned to when the cursor is moved over it e Action gives you three options To update the playlist by adding more material to clone the material or delete it Cloning is used to copy a playlist so you create two identical playlists You can then edit one playlist to make it slightly different to the original Note all video material must be in MPEG2 format If you have video in other formats such as Flash WMV etc send them to Stephen Harding preferably on a CD or DVD for conversion 6 6 Adding text The adding text screen is shown below Care is needed in using it to get the best effect The upper part of the window is for identifying the text and allocating it to user groups The lower part of the window is for entering and formatting the text Note To get the best from the text follow these guidelines e Trebuchet MS is the preferred font FU 2 abc e You can also use Arial Tahoma or Times New Roman fonts e Do not use a text size smaller
38. s you three options To update the playlist by adding more frames to clone the list or delete it You would clone the list if you want to use a slightly different set of content on another display group Note There is a Default Playlist that will be used when you have nothing local to be shown on your screen s This will be created by the Marketing and Communications team abc 9 Scheduling a playlist You can only schedule an existing screen or group you cannot create a new screens group This can only be done by the System Administrator On the Home page click on the Displays icon Displays a Allows you to manage the grouping of nodes and assign schedules playlists of content This will bring up the displays catalogue page showing all the display groups that are available Find the display group you want to schedule and put a tick in the box on the left of its line Now click on Schedule over to the right of the screen This will bring up a series of windows the first of which is similar to that shown below Add Content to Schedule SSULayout2 m CER MMSE hours 00 ael mins 00 al secs 00 End Time HH MM SS hours 00 se mins 59 secs 59 a Repeat Every hours 00 mins 00 secs 00 times 0 me Add Content This window is used to select the layout you want to use on your screen In the Layout pane click the down arrow and select the requisite screen from the drop down list N
39. sage 1 gi 1 Boi Bo oi OS gi gi fi fi E a Action This will bring up the Text Properties page as shown below Layouts Playlists Displays Utilities Hints And Tips Update Layout MatthewsLRC Assign Text RSS TextSlideshow Resource RSS bb l c news ne cell 2 o New Blank Text O None width 1032 p Height 35 px Text Properties Text cell 2 i sharon seje BZU ESS E Add the text you want people to see here Options Background Colour transparent not an option for horizontal scrolling Scrolling Scroll Direction Scroll Speed User Group Access 000000 a Ono res Horizontal s m CorporateAccess Select All Deselect All Page 7 abc In the top left corner of the screen click on New Blank Text in the Assign Text RSS TextSlideshow window and click on Select Then in the lower part of the properties page add the text you want to display in the text box This is a very simple text editor in which you can change the fonts font size and text colour and add some simple formatting Note there is no spell checker included here but you can type your text in a word processor such as Word spell and grammar check it and then copy and paste it into the text box Tip use a font size of 4 or greater Trebuchet MS and Tahoma work best as fonts Avoid using underlining embolden and italicise text for impact
40. t must be saved in 2003 format To do this click on E3 top left of screen sometimes called the Pizza button and select Save As from the drop down menu Now move the mouse pointer over to the right and select PowerPoint 97 2003 Presentation Enter the filename making sure there are no spaces or punctuation marks used Note TripleSign does not recognize Office 2007 file formats Care is needed in choosing the best font style and size so it can be easily read The background is also important in that it must create a strong contrast with the text In general e Use a true type font with a size around 28pt e Dark text on a light non textured background should be clearest e Trebuchet MS looks best but Calibri and Tahoma and work well e Keep the number of words to a minimum consistent with getting the message over e Run the spelling and grammar check before uploading to the signage server 6 4 2 Uploading slide shows This follows the same pattern as adding an image When you click on Add Entry the Upload Image screen appears Uploading images is the same process as outlined in 5 4 above Presentations in PowerPoint Open Office or pdf formats can be uploaded Before uploading they must be converted to 16 9 format see 5 4 1 above Material that is already on the server can also be added by browsing through and selecting it The slideshow needs to be named described and allocated to user groups before it is uploaded When you click
41. table changes may need to be backed up by SMS messaging e Giving information e Dates for enrolments hand ins etc There are many more that can be added to the list Things to avoid are e Political or religious messages e Any form of indecency e Violence e llegal practices e Racism e Anything that might cause offence abc e The use of jargon or buzzwords e Anything that is demeaning to the University e Anything that is crowded with text Words must be chosen carefully to avoid any ambiguity or double entendre Statements on screens should be succinct and punchy so they catch the attention of passers by Don t write sentences write brief eye catching phrases Keep it simple If in doubt about the suitability of any content seek advice from your Manager or Marketing and Communications 2 3 Fonts and point size The University s official fonts are Bliss for external messaging and Trebuchet MS for internal communications so these two fonts should be chosen where possible Bliss has four sub fonts Bliss Light Bliss Regular Bliss Bold and Bliss Extra Bold so it is very versatile Other fonts that work well are Tahoma and Arial other sans serif fonts could be used if they are added to TripleSign in the future Avoid the use of fonts with serifs these do not work very well on display screens The use of colour and emphasis is very important in making the message easily read The text needs to stand out from the background so
42. than 4 preferably use larger e Prepare the text in a word processing application such as Word so you can spell check it Then cut and paste it into the add text window Highlight the text the press Control C to copy it Click into the add text window and press Control V to paste the text in e Use underlining sparingly It is better to embolden or italicise the text to emphasise it e Only use strong colours the T symbol on the extreme right gives access to colours for the text Add Text Name Description User Group Access CJ Estates LL FaBS LJrmas CJ rrec Llus 1 LIS Estates Omes Cl wma Select All i Select font Ste v B JI U ESF T Clicking on Submit sends the text to the server and it will be displayed in the catalogue If you hold the cursor over the entry in the catalogue the full text is displayed 6 7 Adding text slides Text slides are very useful when you want to put up a simple message quickly They can use a single slide or can be made up with multiple slides Click on the Add Entry button to bring up the dialogue box Enter a name description and who has access to it User Group Access CorporateAccess Cl Estates Clrmas Cl Frec O Library Foyer Ous Cl wma Select All Deselect All Add Text Slideshow Cl rapse O Library Floor 2 Cl LIS Estates pace 3 abc Click on the Add Slide button and a window is added to the box Enter the text you want to display in the box If you wish to ad
43. the material to be displayed on the screens video still images slide shows text RSS feed is uploaded to and stored on the server by administrators There are three classes of administrator e The central administrator who is responsible for setting up and maintaining the system This is a member of the IT team The central administrator has access to all parts of the system e Corporate administrator who is responsible for corporate messages being displayed and is a member of the Marketing and Communications Service The corporate administrator has access to parts of all screens in the system e Local administrator who is responsible for one or more screens within a physical area of the University Information displayed is relevant to the area in which the screen is situated Access is restricted to the three areas described on the preceding page Text video slide shows and pictures may be uploaded Administrators upload content playlists the order in which material will be shown and schedules when the material will be shown to the server A set top box attached to each display screen acguires the material from the server decodes it and displays it on the screen The time between uploading material to the server and it being displayed on a screen is approximately one minute Central administrator Local area network Oo 7 Set top box Central server N Display screen Local adminstator Set top box SA N Display s
44. the size in the two boxes labelled Resize all images bottom left of screen and click on Submit Note the view will change according to the number of display groups you have access to If you only have access to one display group you will have no tick boxes To add more slides to the slideshow find its entry in the catalogue and click on Update on the right of the screen This brings up a screen which shows all the detail of that slideshow s content In the Upload New Image box click on Browse to navigate to the image and click on Upload The new image will be appended to the list at the bottom of the screen and can be resized as described above Note there are many useful university images on the S drive Go to S MCS Public and browse the folders there 6 4 1 Setting up PowerPoint for slideshows When using PowerPoint the presentation must be set up to 16 9 so it displays correctly on the screen In PowerPoint 2007 click on the Design tab and select Page Setup on the extreme left of the ribbon This will open a dialogue box select On screen Show 16 9 from the pull down menu and click OK Page Setup Slides sized for Orientation Slides O Portrait Landscape Notes handouts amp outline Sem gt Portrait Number slides from Landscape 1 Ka Note some images may appear stretched as they are adjusted to the new aspect ratio Page 1 O abc le Note When the file is saved i
45. their secondary locations have not been drawn in Halls of Residence Group Screen location 1 Central Administrator access to group and screens Screen location 2 Screen location 3 Screen location 4 Corporate Administrator access to group and screens Screen location 5 See section 9 for details of the groups administrators and screens 5 What is involved in administering the system There are four stages involved in getting material displayed on the screens e Uploading content to the server This can be video PowerPoint presentations photographs or other still images and text e Assigning the content to a layout see diagram in section 1 for details of the default layout abc e Creating playlists assembling the material in the order in which it will be displayed e Scheduling the playlists organising the time at which the material will be displayed The success of the system will depend very much on e Keeping the material up to date and relevant People will not read it if there is nothing on it for them e Keeping textual material simple and concise Most youngsters have a limited attention span when it comes to reading information off a screen e Making the displays eye catching Our consumers are on the move and will easily walk past a screen and not give it a glance abc 6 Using the system 6 1 Logging on The system uses a web browser for access so you can log in using Mozilla Firefox
46. ymbol on the left of the screen If you do not want to display any video click on None in the Assign Video LiveTV box the signage background will be shown in the video cell If you do not do this a black rectangle will be displayed if there is no video material selected In the Options box you can set the video to automatically loop back to the beginning when it reaches the end and decide who has access to the material Options Loop Video vl User L Group CorporateAccess Access Select All Deselect All Finally at the bottom of the screen click on Select to save to the server or Cancel if you want to exit without making any changes This will take you back to the layout properties screen o 1 abc If you want to have a preview of what the layout will look like when it is displayed click on the View in Visual Editor button underneath the layout diagram and a full screen representation of the layout will be shown Update Template View in Visual Editor Note the screen resolution and aspect ratio of your monitor can give a false impression of the final layout Note do not click on update template this brings up an error message abc 8 Creating a playlist A playlist is a way of organising material to shown It enables you to decide in which order material should be displayed and for how long Unless a playlist is scheduled see section 8 below it will play continuously looping back to the beginning wh
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