Idox PA for Planning User Guide.book
Contents
1. 2 The record details are split up into four tabbed sections Click on the appropriate tab to dis play those details Summary displays the basic information pertaining to the record The summary also identifies the number of the documents cases and properties that have been added to this record Click on one of these to view them Further Information displays additional information about the application that was not included in the summary Contacts displays a list of contacts relevant to this case The number of contacts is dis played on the tab Important Dates displays the dates on which important events in the life span of the case occur from initial submission through to the decision If the case is still in progress some of these may be blank 29 Search Results Record Details Comments The Comments tab displays any comments that have been made about this case by members of the public or members of official consultee groups The number of comments is displayed on the tab If the case is currently open for comments registered users can add their own comment 1 Click on the Comments tab 2 To view comments made by members of the public click on the Public Comments tab Planning Application Comments Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE Back to search results Track amp Print Det2. Weg One company Infinite possibilities Idox Public Access For Planning User Guide Ideas solutions suggestions hints and procedures from this document are the intellectual property of ldox Software Ltd and thus protected by copyright They may not be reproduced transmitted to third parties or used in any form for commercial purposes without the express permission of Idox Software Ltd ID 310 1213 Idox PA for Planning User Guide December 2013 E Contents Introduction User Details Rer al NEE 5 Beie NG oh og ath edt oe oS eee Brae a i aoe oe Oh edad oe Ash uw oan anes a ee a 7 ROWING oe deal nite ee eh aoe ee ty ae a ee ae A et eh ee EEE 8 Searching Simple Search 1 ee ee eee eee 14 POVanGed Seaich oi sc ivewaswihssS4 hoe oh S ei oboe 4506 eS Se a E 15 Weekly Monthly Lists Search 17 Property Search 2 0 ca tian deb cous aoe Geena ane tee ds bane wees seed bak oo 18 Ma e WEE 20 Search Results Saving A Search sc e6sac e554 coke arte a deen aged eet dag deb ewes andes wae 28 Peca DCG cide canned olan 6G nee bp een eos dsl ea eta bee e de bales ahs 28 TRACKING ele er Lal SEENEN 35 Introduction AE Introduction The Idox Public Access For Planning website has been designed to provide an efficient and easy to use process for members of the public to search for and track applications for planning permission appeals against refused consent and planning enforcements This document describes how to use
3. AE Searching Map Search 5 On the Saved Search Options page you may change the default search title if you wish My Profile Save Search Saved Search Options Search Title editable Map Planning Application 13 Dec 2013 5 52 Notify me via email aboutnew yes No search results Last Run Date Search not run yet Save Cancel 6 If you want to be notified by email of any new records matching your search criteria select Yes These notifications are displayed in your Notified Applications tab see Notified appli cations on page 11 7 Click Save to save the search to your list of Saved Searches see Saved searches on page 9 Circular search The circular map search allows you to display occurrences of a record type over the geographi cal area currently displayed within a specified proximity of the centre of the map By re running the search you can monitor new occurrences For example if you have zoomed the map to dis play your home and filtered the legend to display planning applications submitted in the last year you can save a proximity search that allows you to monitor new planning applications arising within a specified distance of your home on a yearly basis 1 Zoom and pan the map placing the geographical point of interest at the centre 2 Select the required time period 3 Filter the legend to display one record type 25 Searching pe Map Search 4 Select the radial distance from the centre in w
4. for information Searches that will be performed frequently can be saved so that they may be repeated easily as often as you like see Searching on page 13 Any changes to the status of applications previously found by your search criteria or any new applications which match the criteria of a saved search will trigger a notification Notifications are listed in the Notified Applications page 1 To view your saved searches select Saved Searches from the My Profile drop down list My Profile Saved Searches Help with this page Profile Details Saved Searches Notified Applications Tracked Applications Run Edit Delete Search Title Search Type B Map Planning Application 21 Nov 2013 10 29 AM Application Map Planning Application 21 Nov 2013 10 30 AM Application FA ei Map Planning Application 04 Dec 2013 3 17 PM Application FA shelone terrace Planning Application 09 Dec 2013 4 16 PM Application 2 You can sort the list by clicking on the appropriate column headings e Search Title sort the list alphabetically by search title e Search Type sort the list alphabetically by search type 3 To perform a saved search now click on the Run button for that search Note Circular map searches cannot be run from the Saved Searches page 4 To modify the search criteria click on the Edit button for that search This returns you to the appropriate search form and allows you to change the details of the search 5 To remove a
5. highrows to ensure my privacy in my own garden Case Officer Jon Ray Are your personal details correct Click to update my personal details Your Title Mr Your First Name Neil Your Surname Your Address Your Tel No Your Email Address Commenter Type Stance Reason for comment Your Comment 99934 characters left Williamson 44 Thomas Street Neath West Glamorgan S 0141 574 1900 neil wiliamson idoxgroup com Member of the Public X Object Support Neutral Noise v Obtrusive by design Residential Amenity Traffic or Highways These hedges have reduced the pavement to half its original width 4 Send me an email confirming my comments Submit Reset 12 Your name and address are added automatically to the form If these are not correct click on update my personal details and make the appropriate changes 13 Add your remaining contact details in the appropriate boxes 14 The Commenter Type drop down list describes the type of people who may need to make a comment about a case These include councillors neighbours to the application address and members of the public Select the one that applies to you A Search Results if Record Details 15 In the Reason for comment box select one or more of the offered reasons for making your comment 16 Enter the details of your comment in the Your Comment box 17 If you want to receive an email confirming that your comment
6. i Help with this page Use the map tools to help you zoom in and locate the desired case property As you move around the map using zoom pan controls the summary list on the right hand side will automatically update Simple Advanced Weekly Monthly Lists Property Map Legend and Filter No longer showing search results Within the last 6 months Planning Ja Application a Appeal BEnforcement Building Control a Building Control a D Contravention Building Standards A N Building Warrant a Building Notice Licencing a Licencing Application aN Licencing Property Save a rectangular search defined by the current map extent Save a circular search of the specified radius centred on the current location G WS 50m v show on map This map is reproduced from Ordnance Survey material with the permission of Ordnance Survey on behalf ofthe Controller of Her Majesty s Stationery Office Crown copyright Unauthorised reproduction infringes Crown copyright and may lead to prosecution or civil proceedings No Council Licence No 100012345 2011 5 The initial view displays applications submitted within the last six months To change the time period select from the Time Period drop down list Within the last year EW Today Within the last 7 days Within the last month Within the last 6 months Within the last year Within the last 2 years Within the last 5 years All 6 To display more re
7. search from the list click on the Delete button for that search User Details hf My Profile Tracked applications After locating an application of interest by searching you can choose to keep a watch on what happens to it by tracking it Applications are displayed on the Tracked Applications page When applications that you are tracking are modified a notification will appear on the Notified Applica tions page and you will be sent a notification email 1 To view these applications select Tracked Applications from the My Profile drop down list My Profile Tracked Applications Help with this page Profile Details Saved Searches Notified Applications Tracked Applications View Stop Tracking Reference Address Type Status Fa x 13 00144 FUL 7A Bethel Street Neath West Glamorgan SA11 2HQ Application Registered Fa x 13 00197 FUL 13 Shelone Terrace Neath West Glamorgan SA11 2UE Application Awaiting decision Fa x 13 00196 COU 1 Shelone Terrace Neath West Glamorgan SA11 2UE Application Awaiting decision Ee x 13 00202 ADV 9 Shelone Terrace Neath West Glamorgan SA11 2UE Application Awaiting decision 2 You can sort the list by clicking on the appropriate column headings e Reference sort the list alohanumerically by reference e Address sort the list alohanumerically by the address that is the subject of the applica tion e Type sort the list alphabetically by the application type e Status sort the list alphabetically by the status of the a
8. 00201 COU Received Fri 29 Nov 2013 Validated Mon 09 Dec 2013 Status Awaiting decision Change of use from hairdresser to restaurant Q 9 Shelone Terrace Neath West Glamorgan SA11 2UE De Ref No 13 00200 COU Received Thu 28 Nov 2013 Validated Mon 09 Dec 2013 Status Registered H 3 4 5 6 7 8 9 10 Next gt Showing 1 5 of 130 Note A speech bubble icon attached to a record indicates that comments may be made about that record at this time J You can manipulate how the search results are displayed to help you find applications of particular interest e Sort By re order the results according to a selected criterion e Direction choose whether the results are displayed in ascending or descending order e Results per page choose how many results should be displayed on the page at once When you have made your display selections click on the Go button The number of results displayed out of the total number of results is shown If there are more results than fit on to one page you can navigate between the results pages either by clicking on Next to view the next page or Previous to view the previous one or by clicking directly on the page number A map of the relevant area is displayed Click on Show results on Large map to see the loca tions of the search results in greater detail see Map Search on page 20 lf there are too many results or if the results do not contain the applications you are look
9. 3 online applications registrationConfirm do action createUser amp key 83ff6b85ebe336d5d6e984be61146f8e If required you can also copy the link to the address field of your browser Please Logon with the username and password you originally selected AE User Details Log In Log In In order to use the full range of features offered by Idox Public Access you need to log in to the site using the username and password you provided when you registered your account 1 Click on Login in the menu bar 2 Enter your email address and password then click on the Login button Forgotten password 1 If you forget your password click on the Forgotten password link 2 Enter your email address and then enter a new password twice Press the Change Password button 3 A confirmation email will be sent to your email address When it arrives click on the confir mation link You will now be able to log in with your new password Log out When you are finished using Idox Public Access remember to log out by clicking on the Logout button in the menu bar User Details hfe My Profile My Profile Once your account has been created you can access your My Profile area This area allows you to configure your personal details as well as manage your searches and applications e Profile Details your full personal details e Saved Searches a list of searches which you have saved e Notified Applications notifications that applications that y
10. 5 Nov 2013 Status Insufficient Fee Case Type Planning Application Application to build new driveway including garden boundary wall and driveway entrance 13 Shelone Terrace Neath West Glamorgan SA11 2UE Ref No 13 00197 FUL Received date Thu 28 Nov 2013 Status Pending Decision Case Type Planning Application Application to display signage on gable end of shop building 18 Shelone Terrace Neath West Glamorgan SA11 2UE Ref No 13 00199 ADV Received date Thu 28 Nov 2013 Status Pending Decision Case Type Planning Application 1 To view your notifications select Notified Applications from the My Profile drop down list My Profile Notified Applications Help with this page Profile Details Saved Searches Notified Applications Tracked Applications Updated Tracked Applications View Discard Notification Date Description Se 10 Dec 2013 Application to display billboard on side wall of property Updated Results For Saved Search shelone terrace Planning Application 09 Dec 2013 4 16 PM Discard all results from this search View Track Discard Notification Date Description E E 10 Dec 2013 Application to change former butcher shop unit into licenced restaurant E ES 10 Dec 2013 Application to build new driveway including garden boundary wall and driveway entrance Fa E 10 Dec 2013 Application to display signage on gable end of shop building H Si 10 Dec 2013 Cha
11. Complete Properties 1 a 4Shelone Terrace Neath West Glamorgan SA11 2UE 2 To view any of the listed items click on its title 33 Search Results Record Details Map The Map tab displays the location of the case property on the interactive map 1 Click on the Map tab Planning Application Map Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE fl Save Search Refine Search amp Track Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Legend and Filter b No longer showing search results Within the last 6 months y Planning a Application a N Appeal x D Enforcement Building Control TE a N Building Control 4 Shelone Terrace Neath West Contravention Glamorgan SA11 2UE Building Standards a N Building Warrant a Building Notice Licencing a Licencing Application a N Licencing Property Save a rectangular search defined by the current map extent Save a circular search of the specified radius centred on the current location e 50m show on map 2 The interactive map contains a number of tools to help you view the application area see Map Search on page 20 for details 34 ie Search Results Tracking Applications Tracking Applications Any application can be tracked so that you can keep up to date with its progress without h
12. account Note Passwords must be eight characters or longer must contain a mixture of letters and numbers and must not contain spaces Enter the password again below to confirm that it is correct 3 Click on Next User Details Registration 4 Enter your postcode the press Next Registration Postcode SA11 2RY Back Next 5 Select your address from the drop down list then click on Next Registration Please select your address 44 Thomas Street Neath West Glamorgan SA11 2RY EN Back Next 6 If your address is not listed select My address is not in the list and click on Next 7 Enter your address details in the appropriate fields then click on Next Registration Address Line 1 44 Thomas Street Address Line 2 Town City Neath Postcode SA11 2RY Back Next 8 Click to read the Terms and Conditions and Privacy Policy that apply to the use of the site When you have done so tick the check box to indicate that you agree to them 9 Check that your personal and login details are correct To register them click on the Next button 10 An email will be sent to the address you entered This provides final confirmation that you want to create an Idox Public Access account When the email arrives click on the link to be returned to the Idox Public Access site Subject Registration Confirmation Request Hello Neil Williamson To confirm your registration please click the following link http DEVCORE10
13. ails Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Make a Comment Public Comments 1 Consultee Comments 1 Total Consulted 0 Comments Received 1 Objections 1 Supporting 0 D View All Comments Sort Du Added Direction Descendmglsl Results per page 10 Go Collapse All Expand All Miss Kirsty Lawson 5 Shelone Terrace Neath SA11 2UE Objects Comment submitted date Tue 10 Dec 2013 These hedges spoil the entire view of our neighbourhood 3 To see which consultee bodies have made comments on this case click on the Consultee Comments tab Planning Application Comments Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE Back to search results Ze Track B Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Make a Comment PublicComments 1 Consultee Comments 1 Total Consulted 1 Consultees Responded 1 View All Comments Sort by Added Le Direction Descending Results per page 10 4 Go Collapse All Expand All Trees Please Consultation Date Mon 22 Jul 2013 4 You can re order a comments list by the date the comment was added or by the com menter s name Select one of these from the Sort by drop down list then click on Go 5 To change the direction of the list select Ascending or De
14. aving to search for it again These cases are listed in your Tracked Applications page see Tracked applications on page 10 1 If you want to add a case to your Tracked Applications page click on the Track button Planning Application Summary Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE H Save Search Refine Search CH Track B Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Summary Further Information Contacts 6 Important Dates Reference 13 00206 HEDGE Alternative Reference HH131902 Application Received Mon 15 Jul 2013 Application Validated Mon 15 Jul 2013 2 To find this case again select Tracked Applications under My Profile 3 To stop tracking an application return to the application details and click the Stop Tracking button at the top of the page Alternatively click the Stop Tracking button next to the applica tion in the Tracked Applications page 35
15. cord types on the map check the relevant boxes in the Legend and Filter list To remove record types from the map uncheck them Most records can be displayed in two ways e Records which only affect the property which is the subject of the application are shown as triangular points e Records which affect others for example neighbours or the public are displayed as a polygon which illustrates the boundary of the property affected by the application 21 Searching Map Search 22 Module Building Control Building Standards Licensing Record type Displayed As Applications properties for which planning applications have been submitted Appeals properties which are the subject of planning appeals Enforcements properties which are the subject of planning enforcements Applications properties for which building control applications have been submitted Contraventions properties which are the subject of building control contraventions Warrants properties for which applications for building warrants have been submitted Notices properties which are the subject of building notices Applications properties for which licence applications have been submitted Licences properties which hold one or more licences Properties all valid properties in your local area You can click on any of these to see if any current record for example application or licence exists at that address
16. e key information about the record e Comments displays any existing comments made about the case and allows registered users to contribute their own e Constraints lists any constraints placed on the case e Documents displays a list of documents relevant to the case e Related Cases displays a list of items which are related to the current record e Map displays the case property using the map view 28 Search Results Record Details Details The 1 Details tab displays key information about the record Click on the Details tab Planning Application Summary Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE Back to search results kl Track C Make a Comment B Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Summary Further Information Contacts 6 Important Dates Reference 13 00206 HEDGE Alternative Reference HH131902 Application Received Mon 15 Jul 2013 Application Validated Mon 15 Jul 2013 Address 4 Shelone Terrace Neath West Glamorgan SA11 2UE Proposal To build highrows to ensure my privacy in my own garden Status Decided Decision Application Refused Appeal Status Unknown Appeal Decision Appeal Dismissed There is 1 document associated with this application There are 2 cases associated with this application There is 1 property associated with this application
17. erty Search 2 To search for a specific property by its address select the Address Search tab Address Search Search for current or historical cases relating to a property by selecting at least one of the address fields in the form below Simple Advanced Weekly Monthly Lists Property Map Address Search AtoZ Street Search UPRN Property Name Number Street Name Regent Street Locality Town Neath Postcode Search Reset 3 Enter as many details as you know in the appropriate fields then press the Search button to display the results of your search see Search Results on page 27 4 Ifyou need to clear the fields and start again press the Reset button A to Z Street search Searching Property Search 1 From the Search drop down list choose the Planning module then select Property Search 2 To search for a street alphabetically select A to Z Street Search 3 Click on the initial letter of the street you are interested in to display all the streets that begin with that letter A to Z Street Search Click on a letter below to get a list of streets beginning with that letter Clicking on a street will display a list of properties on that particular street Simple Advanced Weekly Monthly Lists Property Map Address Search AtoZ Street Search AI BICHDIEFIIGHA UY JT KYL MINTO Results perpage 5 Go Streets beginning with R E 2 3 Next a Regent Street East Neath West Glamorgan a Regent Street W
18. est Neath West Glamorgan a Ritson Street Neath West Glamorgan a Rockingham Terrace Neath West Glamorgan a Ruskin Street Neath West Glamorgan Rz 3 Next gt P a fMs tTiuv Ww xX YZ Showing 1 5 of 11 Showing 1 5 of 11 4 Select a street from the list to display the addresses on that street then choose an address to discover whether any planning records exist for that address 5 To go back and chose a different street click on the Refine Search button 19 Searching pe Map Search Map Search Map search allows you to identify properties that are the subjects of applications appeals or enforcements using an interactive map The map allows you to zoom in and examine each prop erty to locate the records of interest to you You can filter the display by adding or removing record types and by changing the time period Alternatively if you are interested in applications relevant to a specific geographical area such as close to your home you can search for records limited either to the currently displayed map extent or to a specified radius from the map s centre These searches can be saved to your Saved Searches 1 From the Search menu choose the Planning module then select Map Search The initial view shows applications submitted within the last six months Map Search S i Help with this page Use the map tools to help you zoom in and locate the desired case property As you move around the map using zoom pan co
19. has been received check the Send me an email confirming my comments box 18 When you have completed all the details click on the Submit button Your comment will appear in the Public Comments page for this case Constraints 1 Click on the Constraints tab to display any constraints that have been placed on this applica tion The number of constraints are displayed on the tab Planning Application Constraints Help with this page 13 00185 FUL PA2 Test Application 1 67 Shelone Road Neath West Glamorgan SA11 2PT Back to search results Track CJ Make a Comment G Print Details Comments 4 Constraints 1 Documents 0 Related Cases 1 Map Name Constraint Type Status Not Available Conservation Area Conservation Area Confirmed 1 Click on the Documents tab to display any documents that have been added to this applica tion Planning Planning Application Documents Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE H Save Search Refine Search amp Track 3 Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Filter By Document Type x Show All e Apply Date Published Document Type Description View 10 Dec 2013 Application Form APPLICATION FORM a 2 bere are a lot of documents you can filter the list Select one of the following from the Filter By list e Document Type selec
20. hich to search for records Map Search Help with this page Use the map tools to help you zoom in and locate the desired case property As you move around the map using zoom pan controls the summary list on the right hand side will automatically update Simple Advanced Weekly Monthly Lists Property Map i Legend and Filter No longer showing search results Within the last year Planning la N Application A N Appeal D Enforcement Building Control a N Building Control a D Contravention Building Standards a N Building Warrant a Building Notice Licencing a Licencing Application a N Licencing Property Save a rectangular search defined by the current map extent Save a circular search of the specified radius centred on the current location E3274296M A N21 94585 91 20 ka show on map Check the Show on map box to display the proximity as a circle around the centre You can pan the map to make adjustments if required 5 Click on Save a circular search 6 Inthe Saved Search Options box you may change the default search title if you wish My Profile Save Search Saved Search Options Search Title editable Map Planning Application 13 Dec 2013 6 01 Notify me via email aboutnew yes No search results Last Run Date Search not run yet Cancel 7 Ifyou want to be notified by email of any new records matching your search criteria select Yes These notifications are displayed in
21. ing for you can go back and amend your search criteria Press the Refine Search button To display the current page of search results in a printable format click on the Print button Click on Print again in the new window to send the page to your local printer Press Close when you are finished with this window To view an individual record in detail click on its title 27 Search Results he Saving A Search Saving A Search You may find that you use a particular search regularly For example a simple search based on your post code or an advanced search charting the progress of a specific planning application As a registered users you can save these searches to be run again from your Saved Searches page see Saved searches on page 9 Additionally when new records corresponding to a saved search arrive news of these will automatically appear on your Notified Applications page see Notified applications on page 11 1 To save a search click on the Save Search button 2 Change the default search title if you wish 3 If you want to be notified by email of any new records matching your search criteria select Yes 4 Click on Save to save the search Record Details When you select to view a record the application details are displayed at the top of the page with further tabs below containing all of the relevant information about the application Planning records contain the following tabs e Details displays th
22. n Scott Street 5 Click on the Search button to display the results of your search see Search Results on page 27 Advanced Search Searching Advanced Search An advanced search allows you to build a complex combination of specific criteria on which to search for information 1 From the Search drop down list choose the Planning module then select Advanced Search Planning Appeals Search Search for Planning Applications Appeals and Enforcements by matching atleast one search option in the form below Simple Advanced Weekly Monthly Lists Property Applications Appeals Enforcements Reference Numbers Appeal Reference 13 Alternative Reference Application Reference Enforcement Reference Appeal Details Description Keyword Appeal Type Refusal of Permission Ward All Parish All Appeal Status All Appeal Decision All Appeal Process All Address SA11 Dates Map amp Help with this page Enter a date range a start date and an end date for the criteria that you are interested in The date fields may be entered manually using the date format dd mm yyyy e g 21 06 2008 Alternatively click on the calendar button and pick a date Appeal Lodged Date 01 01 2013 Fs to Date Validated Fs to Date Court Decision Fs to Date Inspectorate Decision Fel to Search Reset 31 12 2013 2 Inthe Planning module you can search for e Pla
23. nge of use from hairdresser to restaurant Fal d 10 Dec 2013 Changing use from church to pub Fa E 10 Dec 2013 Application to display billboard on side wall of property E E 10 Dec 2013 Change of use from dwelling house to guest house 2 The tracked applications that have been modified are listed at the top of the screen These are followed by the modified applications that are subject to your saved searches 3 To view an application click on the View button for that application T User Details if My Profile 4 To remove an application from the notifications list click on the Discard button for that appli cation To delete all of the notified results for a particular search click on Discard All Results From This Search 5 Additionally you can select saved search applications from the notifications list and track these Click on the Track icon for the applications of interest These will now be added to your Tracked Applications page AE Searching Searching Your primary activity when you are logged in to the Idox Public Access site will be to search for planning records according to a variety of criteria There are a variety of search methods to allow you to find the information you are looking for e Simple search quickly for applications appeals or enforcements according to some entered text e Advanced search according to a wide combination of relevant factors e Weekly monthly list search for applicati
24. nning Applications e Planning Appeals e Enforcement Notices Ta m PS PS Click to select the type of record that you want to locate 3 A variety of reference numbers are associated with planning records Enter one or more to help identify a specific record 15 Searching hfe Advanced Search 4 The details you can fill in depend on the record type selected Record Type Details Required Application details Allows you to specify application type application appeal status or decision and development type as well as location details includ ing ward parish and address information Appeal details Allows you to specify appeal type status decision or process as well as location details including ward parish and address infor mation Enforcement details Allows you to specify breach type and enforcement status as well as location details including ward parish and address information Enter the details you want to search on 5 Every planning case has a number of important dates associated with it for example the date the application was validated or the date that a court decision was issued Use the date pickers to define an appropriate period to search within for any dates of interest 6 Click on the Search button to display the results of your search see Search Results on page 27 Pe Searching Weekly Monthly Lists Search Weekly Monthly Lists Search The weekly or monthly lists feature allows you t
25. ntrols the summary list on the right hand side will automatically update Simple Advanced Weekly Monthly Lists Property Map Legend and Filter Showing search results Enable filter and remove results Ze Within the last 6 months Planning a Application D Enforcement Building Control a Buildin g Control a BSContravention Building Standards A D Building Warrant a D Buil ding Notice Licencing a Licencing Application a N Licenc ing Property arch defined lula map extent by the E urrent 1 cular search of the specified radius centred on the e current location am Q h ow on map P ATE g O ee This map is reproduced from Ordnance Survey material with the permission of Ordnance Survey on behalf of the Controller of Her Majestys Stationery Office Crown copyright Unauthorised reproduction infringes Crown copyright and may lead to prosecution or civil proceedings No Council Licence No 100012345 2011 2 To zoom in on a specific location click on a point on the map and click on the button To zoom out click on the button Alternatively you can zoom in and out by scrolling the mouse wheel Note The scale at the bottom left of the map changes as you zoom 3 To pan the image around click on the map and keeping the mouse button depressed drag in the direction you want to pan 20 Searching Map Search 4 To refine the display click on Enable Filter Map Search S
26. o search for applications according to the week or month in which they were validated or decided as published in the local authority s lists 1 From the Search drop down list choose the Planning module then select Weekly Monthly Lists Planning Monthly List Search Planning Applications either validated or decided in a given month Simple Advanced Weekly Monthly Lists Property Map Weekly List Monthly List Parish All Ward West Neath Month Jan 02 Show applications Validated in this month Decided in this month Search 2 Click on Weekly List or Monthly List to select which list you want to search 3 You can narrow your search to a particular area by selecting from the Parish or Ward drop down lists 4 Specify the Week or Month by selecting from the drop down list 5 Under Show applications select to display e Validated applications e Decided applications 6 Click on the Search button to display the results of your search see Search Results on page 27 Searching if Property Search Property Search The property search feature allows you to search for a specific property in the gazeteer There are two property search options e Address search for applications at a specified address e AtoZ Street search for applications on a specified street chosen from an alphabetical list Address search 1 From the Search drop down list choose the Planning module then select Prop
27. ons whose status is validated or decided within a particular time period e Property search for a particular property to which applications may apply e Map search using an interactive map tool Searching if Simple Search Simple Search A simple search allows you to search quickly for an application appeal or enforcement by enter ing some text that will help identify it 1 From the Search drop down list choose the Planning module then select Simple Search Planning Simple Search Search for Planning Applications Appeals and Enforcements by keyword application reference postcode or by a single line of an address Simple Advanced Weekly Monthly Lists Property Map Search for Applications Appeals Enforcements Status Current e Enter a keyword reference number postcode or single line of an address S i SA11 Search 2 Inthe Planning module you can search for e Planning Applications e Planning Appeals e Enforcement notices Click to select the type of record that you want to locate 3 Ifyou choose to search for Applications you can also select the status of the records you are looking for e Current applications e Decided applications e All applications Choose the appropriate option from the Status drop down list 4 Enter some text in the Search box that will correspond to one of e reference number for example 2008 0125 DET e post code for example G1 3PL e part of an address for example Dryme
28. ote Map searches can only be saved for one record type for example applications at a time If you want to save a search for another record type in the same geographical area you must save it as a different search Rectangular search The rectangular search allows you to display occurrences of a record type over the geographical area currently displayed on the map By re running the search you can monitor new occur rences For example if you have zoomed the map to display your town centre and filtered the legend to display planning applications in the last month you can save an extents search that allows you to monitor new applications arising in the town centre on a monthly basis 1 Zoom and pan the map to display the geographical area of interest 2 Select the required time period 3 Filter the legend to display one record type 4 Click on Save a rectangular search Simple Advanced Weekly Monthly Lists Property Map ga Legend and Filter No longer showing search results Within the last 6 months Planning Jla Application A N Appeal D Enforcement Building Control a N Building Control a D Contravention Building Standards A N Building Warrant a D Building Notice Licencing a Licencing Application A D Licencing Property Save a rectangular search defined by the current map extent Save a circular search of the specified radius centred on the B current location ak DE 50m show on map 24
29. ou are tracking or are the subject of saved searches have been modified e Tracked Applications a list of applications that you have elected to track Profile details The Profile Details pages allow you to view and update your account details 1 Select Profile Details from the My Profile drop down list in the menu bar My Profile Profile Details Profile Details Saved Searches Notified Applications Tracked Applications i Change Password amp Update Personal Details Delete Profile Name Mr Neil Williamson Email neil wiliamson idoxgroup com Phone Number 0141 574 1900 Address 44 Thomas Street Neat West Glamorgan SA11 2RY The Personal Details page allows you to view the details you registered with You can change any of those details or update your password 2 To update your password click on Change Password Enter your email address and then enter a new password twice 4 Press the Change Password button A confirmation email will be sent to your email address When it arrives click on the confirmation link You will now be able to log in with your new password 5 To change your details click on Update Personal Details Alter your details as required click ing on the Next button to page through the sections 6 When you no longer wish to use Idox Public Access click on Delete Profile GN AE User Details My Profile Saved searches The primary activity on the Idox Public Access site is to perform searches
30. pe Searching Map Search 7 Once you have identified a record of interest click on the triangle point or polygon to display a summary of the information about the record Ve i W leo 2 WE 3 we 4 gt 10f2 x Application 13 00188 COU 66 Victoria Road amp Neath West Glamorgan SA11 3ST Change of Use Application Doctors Surgery to Kebab Shop me Application Details Mithila E Ps D If there is more than one record associated with the property you can click on the navigation arrows to page through the record summaries To view the full record details click on the Details link 8 When the black Properties markers are displayed you can click on any of these to view the property summary ae ve gt 4 gt 10f 1 x j Property r fe 1 Ritson Street Neath West Glamorgan gt SA11 2RN Property Details l r Teer rg eg To view full details about that property including any historical records that do not fall into the time period displayed on the map click on Property Details 23 Searching pe Map Search Saving map searches You can add a map search to your Saved Searches list in one of two formats e Rectangular search saves all of the records of the selected record type that apply to the area currently shown on the map e Circular search saves all of the records of the selected record type that apply to the area within a specified radius of the map centre N
31. pplication 3 To view a tracked application click on the View button for that application 4 To remove an application from the tracked applications list click on the Stop Tracking button for that application User Details My Profile Notified applications When applications that are the subject of a saved search or are in your Tracked Applications list are modified a list of those applications will appear in the Notified Applications page You will also be sent a notification email er a a Saved search results and Tracked Applications have been updated Message HTML Message Add Ins IDOX Avaya Adobe PDF y Ignore A Ca Meeting A3 PA gt gt Rules GA Mark Unread E g VS IM Fa To Manager BI OneNote Categorize v A S amp Junk Delete Reply Reply Forward P Move Translate All Morey BH Team E mail 7 Actions Follow Up D Ek Delete Respond Quick Steps Move Tags Editing Zoom From eddie mcneilage idoxgroup com Sent Tue 10 12 2013 08 01 To Neil Williamson CC Subject Saved search results and Tracked Applications have been updated The following results have been updated recently Saved Search Results shelone terrace Planning Application 09 Dec 2013 4 16 PM Application to change former butcher shop unit into licenced restaurant 1 Shelone Terrace Neath West Glamorgan SA11 2UE Ref No 13 00196 COU Received date Mon 2
32. scending from the Direction drop down list followed by Go 6 To change the number of results displayed select from the Results per page drop down list followed by Go 7 Where are more results than fit on one page navigate by clicking on Next or Previous or by clicking on the Page Number directly 30 Search Results Record Details 8 Comments are displayed showing the name of the commenter and their stance on the case objects supports or neutral The total numbers of these are displayed at the top of the list Click on the commenter s name to display the comment itself Click on it again to collapse the comment again 9 Click on Expand All to view all of the comments on the page Click on Collapse All to hide them all again 10 To view all of the comments for a case as documents click on the View All Comments button 11 If you are logged in you can add a comment about the case Click on Make a Comment Planning Application Comments Help with this page 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE Track CO Make a Comment amp Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Make a Comment Public Comments 1 Consultee Comments 1 Make a Comment Please enter comment details below and submit Application Reference 13 00206 HEDGE Address 4 Shelone Terrace Neath West Glamorgan SA11 2UE Proposal To build
33. t from the drop down list e Description enter some text that may appear in a document s description Press Apply 3 You can re order the list according to e Date Published e Document Type e Description Click on the appropriate heading to re order the list 4 To view any of the documents in a separate window click on View 32 Search Results Record Details Related cases The Related Cases tab displays the other cases that have a relation to the current one These may be other Applications Appeals or Enforcements in the Planning module or cases in other ldox Public Access modules if they are available Affected properties are also listed in the Related Cases tab The total number of items are displayed on the tab 1 Click on Related Cases to view a summary of additional information related to the application Planning Application Related Items Help with this pag 13 00206 HEDGE To build highrows to ensure my privacy in my own garden 4 Shelone Terrace Neath West Glamorgan SA11 2UE E Save Search Refine Search D Track amp Print Details Comments 2 Constraints 1 Documents 1 Related Cases 3 Map Planning Applications 0 Planning Appeals 1 a Appeal against refusal of planning permission to retain hedgerows Ref No 13 00101 APP Status Appeal Dismissed Planning Enforcements 1 a High box hedges have been constructed around garden of property Ref No 13 00045 HHCOM Status Investigation
34. the site AE User Details Registration User Details Anyone can use the Idox Public Access site but to take advantage of the advanced profile fea tures you must first register a user account Registration Registering for an Idox Public Access user account only requires you to provide your name and relevant contact details 1 To create a new user account click on Register in the menu bar A Search amp My Profile v Z Login Register Registration Once registered the following additional functionality will be available Tracking applications a Saving Searches a Email notifications about tracked applications and new search results Fields marked with a must be completed Title Mr x First Name Neil Surname Williamson Phone Number 0141 574 1900 A confirmation email will be sentto the email address you provide below Email Address neil williamson idoxplc com Confirm Email Address neil williamson idoxplc com Your password must be atleast 8 characters long and be a mix of letters and numbers Password j qj ossssssss ConfirmPassword gaewceces 2 Register your personal details by filling in the following fields e Title select the title you wish to be addressed by e First Name enter your first name e Surname enter your Surname e Email Address enter your email address Enter it again to confirm that it is correct e Password enter a password that will allow only you to access your
35. your Notified Applications tab see Notified appli cations on page 11 8 Click Save to save the search to your list of Saved Searches see Saved searches on page 9 26 Search Results Search Results Once you have run a search a list of records matching the search criteria is displayed Planning Results for Application Search Refine Search EH Save Search Print Sortby Date Received Direction Descending Results perpage 5 e Go H 3 4 5 6 7 8 9 10 Next gt Showing 1 5 of 130 Map Information Application to display billboard on side wall of property 5 9 Shelone Terrace Neath West Glamorgan SA11 2UE The results on this page are shown Ref No 13 00202 ADV Received Mon 09 Dec 2013 Validated Wed 18 Dec 2013 Status Awaiting on the map below You can see more decision details by clicking on the search Change of use from dwelling house to guest house Q 20 Shelone Terrace Neath West Glamorgan SA11 2UE Ref No 13 00203 COU Received Mon 09 Dec 2013 Validated Mon 09 Dec 2013 Status Registered Full Application 137 Shelone Road Neath West Glamorgan SA11 2NE Ref No 13 00201 FUL Received Wed 04 Dec 2013 Validated Wed 04 Dec 2013 Status Registered Changing use from church to pub Q 12 Shelone Terrace Neath West Glamorgan SA11 2UE result on the left or clicking a point marked on the map Show results on large map Ref No 13
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