DESI User Guide - BCT Communication Systems Inc.
Contents
1. Copy Styles Figure 7 3 Copy styles 3 36 Advanced Features Copy Sales Figure 7 4 REST IE nine jeu f Font Stade Eohi lake Urdaia Fe Font Size Be Tesi Alignment Left Center Righi M Teg Color Fe Graphics I Led Wang This pal eremita marl labak the e Conca Copy Styles Figure 7 5 Finished The following extensions were updated Copy styles 5 gi i Options DESI gives you the ability to customize certain aspects of how it runs on your system These options are accessed by choosing Tools from the menu bar and selecting Options Figure 7 6 You have several options at this screen e Set the default font You can choose from the available font styles by clicking Choose Font Set the default text justification Set the default zoom level Set the default phone manufacturer This manufacturer displays first when adding new extensions The reset button returns the above elements to their default settings 37 Advanced Features Figure 7 6 d Options Default Font rale Choose Font Default Text Justification Default Zoom Level fox N Default Manufacturer No Defa ssi i Cancel Reset Find and Replace Find and Replace are two features useful in editing existing DESI files Both commands are accessed from the menu bar under the Edit menu Find Figure 7 7 searches for and takes you to each location in a given file that has the specified data e g name word2. Customizing Your Desis oom Figure 3 5 Custom Zoom f 50 C 150 Sz C 200 ir 100 C Other 100 Insert Picture To add a graphic or logo to vour desi simplv press the GS button on the toolbar and specifv the name and location of the graphic file on vour computer or network Acceptable file formats are WMF and BMP Your graphic can be moved by clicking it and dragging it with your mouse You can also adjust the size of your graphic by highlighting the image and clicking and dragging the handles at the corners of the image to the desired size Figure 3 6 I B Figure 3 6 ji Inserted graphic Y 1 j 6772 with handles L E EO LILI C 19 20 Chapter 4 Creating Multiple Desis If the desis you are creating are all completely different you can create multiple desis by simply repeating the process detailed in Chapters 2 amp 3 However if there are some similarities in layout between your desis you can take advantage of the features detailed in this chapter Templating Codes and Key Rotation Templating Often when creating a group of desis there may be a number of key designations that are common to many or all of the extensions in a given file that is keys that are in the same position and style on several phones Instead of creating each desi from scratch you can use a feature called templating Templating simply involves creating a single desi with the common keys styles graph
3. V1 compatibility will be disabled More Information When DESI loads it checks for the presence of DSIICVT and it also checks for the presence of certain files File Directory in which file is located DSI 1CVT EXE DEST program directory DSI1CVT VBRUN300 DLL Windows SYSTEM directory MSAES110 DLL Windows SYSTEM directory MSAFINX DLL Windows SYSTEM directory MSAJT110 DLL Windows SYSTEM directory VBDB300 DLL Windows SYSTEM directory If any of the above files are missing V1 compatibility is disabled 48 Technical Information 49 Technical Information 50 Chapter 11 DESI Pictograms DESI Pictograms are special symbols that can be used within DESI for hospitality and other applications Symbols noted with an asterisk are compliant with the International Pictograms Standard To use a DESI Pictogram e Choose the desired pictogram from the following pages note the key code for the pictogram e Click the text box within DESI where you want the pictogram to appear e Select the font DESI Pictograms or DESI Pictograms Inverse whichever is appropriate e Type the appropriate key code and click OK Since DESI Pictograms are fonts changing the color or size of a symbol is easy Simply highlight the text box conataining the symbol you with to modify and choose the desired effect from the toolbar seeChapter III Customizing Your Desi for more information NOTE The pictograms on the following pages
4. number etc Replace Figure 7 8 acts in a similar fashion but replaces the specified data with a new piece of information Replace is especially useful in cases of em ployee turnover transfer simply replace a given individual s name with that of their replacement Figure 7 7 al gt Find Find what bob F Match case __ Cancel M Start from beginning of database Figure 7 8 Replace Find what Mak Replace with Jean Cancel IT Match case MW Start from beginning of database 38 Chapter 8 Helpful Hints This chapter is designed to aid vou in becoming more proficient in creat ing high qualitv desis Because some of the best suggestions for using DESI often come from our users we thank our customers who have contributed to this chapter This chapter will be broken into 3 sections Creating Desis Editing and Printing Creating Desis e Ifyou are an interconnect or a company that installs phone systems you can create and save your desis to a floppy disk and keep it in the customer s file This will enable you to quickly find each customer s DESI database and conserve hard disk space e As shown in Chapter 4 you can create multiple desis from a master This is particularly useful if a group s of phones has some common keys This process allows you to create one desi then generate any number of copies from the master See Chapter 4 for more information on Templating Editing Desis e Aha
5. TIP controls where possible Chapter 2 Creating Your First Desi When you start DESI you are automatically brought to the main screen in an empty DESI database Figure 2 1 Desi CERE Figure 2 1 i ICA Ee A EO Main screen ga Sokoa I Add Extensions To begin adding extensions to your database file choose Extension from the menu bar and select New Extension or press the New Extension button on the toolbar see Chapter 1 for detailed descriptions of toolbar buttons After selecting New Extension you will be presented with the Add Extension screen Figure 2 2 On this screen there are three required entries Extensions To Add Manufacturer and Phone Type The first entry Extension s to Add re fers to the extension of the phone for which you are creating a desi This entry can be a single extension e g 100 several extensions separated by commas e g 100 101 103 105 a range separated by a hyphen e g 101 105 or a combination e g 100 103 105 110 Creating Your First Desi Figure 22 Add Extensions Ed Add Extensions screen Estensionis to Add Manufacturer Fhone Type Demo ai SuperPhone tl Euttori be Template Copy information from the following extension ta the new extensions being created No Template Hame for this extension optional Ile TT Use Extension Name Wizard to name each extension Cancel The next step is to select the Manufactu
6. toolbar functions are as follows Toggles screen view options si Open a saved DESI database file i Save the current DESI database file E Print the selected extension s Add a new extension s to the current DESI file x Delete the selected extension s T Arial Displays the font in the selected text box es Choose different fonts by clicking on the button Getting Started 9 Displays the text size in the selected text boxes Choose see B ke E different sizes by clicking on the F button Increase the text size in selected text boxes by one point Decrease the text size in the selected text boxes by one point Boldfaces type in selected text boxes Italicizes type in selected text boxes Left justifies type in selected text boxes Centers type in selected text boxes Right justifies type in selected text boxes Allows you to change the color of type within selected text boxes See Chapter 3 for more information on the use of this button Allows vou to add a picture or logo to vour desi See Chapter 3 for more information on the use of this button Getting Started NI Rotates kev designations in selected text box es See Chapter 4 for more information on the use of this button a Applies a name or extension code to the selected text box See Chapter 4 for more information on the use of codes g8 Refer to your Windows manual for more information DESI follows standard Windows
7. License Agreement DESI INSTALLING THIS SOFTWARE INDICATES THAT YOU AGREE TO THE TERMS AND CONDITIONS OF THIS LICENSE AGREEMENT PLEASE READ THIS AGREEMENT BEFORE INSTALLING THE SOFTWARE IF YOU DO NOT AGREE TO THE TERMS PLEASE RETURN THIS MANUAL AND DISK TO YOUR PLACE OF PURCHASE WITHIN 15 DAYS FOR A FULL REFUND OF THE PURCHASE PRICE In consideration of full payment Desi Telephone Labels Inc DTL grants you the purchaser a nontransfer able and nonexclusive license to use this program under the terms and conditions of this agreement DTL remains the sole proprietor of this program and licenses its use to you You do not obtain title to the program or any copyrights or proprietary rights in the program You assume responsibility for the selection of this software to achieve your intended results and for the installation use and results obtained from this program YOU MAY use this software on any one machine at a time 2 load this software on a network as long as only one user is granted access at a time 3 copv this software into anv machine readable form for backup purposes to protect vour investment YOU MAY NOT 1 rent sublease sell or otherwise transfer this program documentation or license to any other party 2 copy this program for any other purpose than backup di modify decompile translate reverse engineer or disassemble the program to create derivative works from it nor may you transfer this program electronical
8. Open Database From this screen simply specify the location and filename of the DESI file you wish to open and click OK see Figure 6 1 Once you are in the appropriate file simply select the extension s you wish to edit and make the desired changes Be sure to save any changes to your file otherwise they will be lost when you exit the file Lord Bar of Eppa tm l dal Change Extension ID At any time in the desi editing process you may find it helpful or neces sary to change the ID of a given extension e g change Ext 110 to Ext 112 To do this choose Extension from the menu bar and select Change Extension ID Type in the new extension ID and click OK see Figure 6 2 31 Editing An Existing DESI File Figure 6 2 Change Extension ID Change ARI Extension ID n Cancel Change Name You also have the ability to change the name of a given extension by highlighting the desired extension from the extension list and choosing Extension Change Name This brings up a screen Figure 6 3 that dis plays the current name and allows you to type in a new one Simply enter the new extension name and click OK Figure 6 3 Change Extension Name EA New Extension Mame Bot Cancel Change Name 32 TIPI Editing An Existing DESI File When you need to reprint desis you have just edited you can click the Modified header in the extension list and quickly select the extensions that have the most recen
9. Selecting an extension from the extension list will bring that extension into view in the display screen Figure 1 2 Along the top of your screen is a list of choices File Edit View Format Tools Extension Zoom Help called the menu bar see Figure 1 3 These choices give you different options for manipulating your current desi file Figure 1 1 Main screen Copyright Matix Solvers Solutions 1996 Getting Started e File Database and printing options e Edit Options to speed up the editing of individual desis Tr _ e Extension list display screen Coppo Mater boae Solutions 19E e View Shows hides certain screen features and tools e Format Assign text properties and place graphics e Tools Rotate keys and utilize advanced features e Extension Commands options pertaining to individual extensions e Zoom Changes the screen magnification of desis e Help Information about DEST Figure 1 3 File Edit View Format Tools Extension Zoom Help fon bar Getting Started Figure 1 4 Toolbar S alx re p A Als BIzj fs emo Below the menu bar is the toolbar Figure 1 4 The toolbar buttons control different features of the individual desis you are working on By placing your mouse pointer over any button on the toolbar and leaving it still for a few seconds a tool tip will appear explaning the button s func tion and keyboard shortcut Descriptions of the
10. ailable from your list of codes For example if a com monly used key is Do Not Disturb you can create a custom code so that you do not have to type in the words Do Not Disturb each time you need that key you simply choose it from your codes list Figure 4 9 25 Creating Multiple Desis Figure 4 8 Custom Code Fa Add custom Code codes Do Not Fa Disturb Cancel In addition to text you can include formatting information such as font color and alignment i Include formatting information Arial Bold Italic Spt Choose Font Center Figure 4 9 Customize Code list l Extension ILI Hame of This Extension Name of Another Extension Lia Mate CA Disturb As you may have noticed the use of codes is not particularly efficient when creating desis one at a time The real time savings comes about when the codes are utilized in the templating process see Chapter 4 When a code is used in a Master and then templated the code is copied to the new extensions which in turn references the appropriate information in the new desis This essentially customizes each desi you create automatically with extension specific information 26 Creating Multiple Desis You can also use arithmetic functions within codes For o example the code Ext 100 would add 100 to the value of the existing extension e g extension ID 122 would display as TIP extension 222 With this DESI Ma
11. are used by se lecting the font DESI Pictograms To use the reverse of a se lected pictogram select the font DESI Pictograms Inverse 51 DESI Pictograms Pictogram 52 ta QOBBODIDBOBEOBBET G amp Kev code 66 f Jo Description Air Transportation Amusement Park Assistance Bar Bellhop Bellhop Bellhop Bicycling Business Center Business Center Business Center Fax Business Center Fax Casino Casino Chapel Child Care Pictogram DQB BUOUBBBDEOBEBBELD Kev code 2 DESI Pictograms Description Coffee Shop Cafe Concierge Concierge Manager Conference Conference Emergency Emergency Florist Front Desk Front Desk Front Desk Ticket Agent Garage Town Car Gift Shop Shopping Gift Shop Golf Ground Transportation 53 DESI Pictograms Pictogram 54 208 HH OSREBHORBERBB Key code B Description Ground Transportation Gymnasium Handset Volume Health Club Health Spa Horseback Riding Stable Housekeeping Housekeeping Information Information Long Distance Maintenance Marina Marina Messages Messages Pictogram o DGR GBE I A D E aB aay La tix Kev code R DESI Pictograms Description Movie Theatre Conference Nurse Operator Operator Pharmacy Photo Shop Pizza Rail Transportation Resort Activity Restaurant Restaurant Restaurant Riverboat Room Service Room Service Room Serv
12. desired extensions from the extension list select Extension from the menu bar and choose Delete Alternatively you could select the desired extensions and press the DELETE key or press the x key from the toolbar Saving Your Desis DESI gives you the ability to save your desi database for future use When you save your extensions you are saving them to a file that is all of the desis shown in the extension list will be saved together To save your file press the button or select File from the menu bar and choose Save or Save As From this screen specify the location and name where you wish to save the file and click OK 12 Creating Your First Desi g8 By saving your desis in cases of employee transfers turnover you can simply open the saved file make any desired changes TIP and reprint them Your desis are technically complete once you have entered all of the appropriate information However turn to Chapter 3 for information on giving your desis a unique professional look 13 Chapter 3 Customizing Your Desis DESI gives you virtually unlimited flexibility in customizing your desis The following items can be changed with DEST e font e type style e text size e text color e alignment DESI supports any Windows supported color or font so any color font type size or style on your computer is available from DESI To apply any of these custom features you need to first select a text box es to a
13. e doing so would have required certain files to be present in the Windows SYSTEM directory making network installation much more difficult Instead support for Version 1 files is contained in a separate file DSI CVT EXE If DSILCVT is installed DEST automatically has the ability to read Version 1 files as well as Version 2 files In addition you will be able to choose either the Version 1 or Version 2 file format when saving files If you choose not to install DSILCVT Version 1 compatibility is automati cally disabled and you will only be able to use the Version 2 format 47 Technical Information Using DSIICVT on a network Network administrators who are not concerned about VI compatibilitv can simplv choose not to install DSILCVT and skip the remainder of this technical note Because DESI itself does not rely on any file located in the Windows directory it can immediately be run from any station on the network as soon as it is installed on a network drive However network administrators who want V1 compatibility must run setup from every station which requires V1 compatibility Because DSILCVT relies on files in the Windows directory you must run SETUP at each workstation Note that a network administrator may choose to in stall V1 compatibility on only a few machines If the administrator does this then V1 compatibility will only be available on those machines on which the administrator has run DEST SETUP On all other machines
14. gram for creating professional designation strips Il Introduction Congratulations on selecting DESY the most user friendly and powerful designation strip program available Now the task of creating desi strips takes minutes instead of hours DEST also gives you amazing flexibility you can apply different colors fonts and styles as you choose This manual is set up to walk you through the desi creation process with additional chapters on Advanced Features and Helpful Hints that will make desis even faster and easier to create The phones you work with are state of the art shouldn t your desis be too 111 This documentation is provided for informational purposes only Companies phone systems and names used in examples herein are fictitious unless otherwise noted No portion of this manual may be reproduced or transmitted in any form or by any means without the express written permission of Desi Telephone Labels Inc Windows Windows 95 Windows 98 and Windows 2000 are registered trademarks of Microsoft Corporation Post it is a registered trademark of 3M Copyright 2001 by Desi Telephone Labels Inc All rights reserved IV Table of Contents I Getting Started A System requirements B Installation C Getting familiar with DESI II Creating Your First Desi A Add extensions B Delete extensions C Saving your Desis III Customizing Your Desi A Selecting text boxes B Applying color C Zoom D In
15. ication of codes A code acts as a pointer to a piece of data within a DEST file There are three types of codes extension codes name codes and custom codes The extension code points to the extension ID of the desi that is being edited Aname code points to the assigned name of the desi being edited or to the name of a different desi Custom codes are codes that you create with commonly used information to make editing even faster Codes are accessed by buttons on the text editor and toolbar The following two examples illustrate the use of codes To insert an extension code Highlight the text box you wish to place the code in e Press the code button from the toolbar or text editor e Select Extension ID This brings Ext into the text editor Figure 4 3 e Add any other desired text and click OK The extension ID is then transferred to the text box Figure 4 4 Comments Figure 4 3 i Extension ra code a z S 23 Creating Multiple Desis Comments Figure 4 4 Extension code in use Microphone e Message Waiting To insert aname code e Highlight the text box you wish to place the code in e Press the code button from the toolbar or text editor e Select Name of This Extension or Name of Another Extension Name of This Extension automatically brings the code Name into the text editor Figure 4 5 Name of Another Extension presents you with a list of available extension names t
16. ice 2 DESI Pictograms Pictogram 56 BBOBOB B ta Vini Key code f Description Salon Scuba Diving Skiing Snack Shop Swimming Taxi TDD Tennis Racquetball Tickets Show Reservations Theatre Performing Arts Travel Info Valet Valet Parking Valet Parking Car Rental Valet Shoe Shine Wake Up Call Pictogram N ES je Kev code V DESI Pictograms Description Wake Up Call Wake Up Call Water Transportation Weather Info Time Temperature Weather Info Lost amp Found 57
17. ics etc and making copies of that desi Any desi can be used as a template The following steps walk you through the templating process e Create a single desi that has the features and keys that are common to the extensions you wish to create This will be the master See Chapter 2 Creating Your First Desi e Once the common features are in place press the New Extension button on the toolbar e From the Add Extensions screen specify the extension numbers of the desis that will have the common features you created in the first desi Do not click OK yet 21 Creating Multiple Desis e This is the Rey step In the Template field select the extension of your master desi and click OK see Figure 4 1 DEST will then create the desis you specified with the same features and keys as the master Figure 4 2 When creating a template it can be helpful to use the extension ID of master This enables you to distinguish masters and actual extensions at a glance TIP Figure 4 1 Extension s to Add Add Extensions _ 101 103 104 107 110 Templatin Mettete Eos p S Demo SuperPhone 8 Button z Template Copy information from the following extension to the new extension s being created I 100 bd Name for this extension optional Figure 4 2 Main screen Templating Coeg Mato Softee Solute 1T 22 Creating Multiple Desis Codes A useful feature that works well with templating is the appl
18. ly through a time sharing device or utility LIMITED WARRANTY The media not the software is warranted to the original purchaser against defects in material and workman ship for a period of ninety 90 days from the date of original purchaser THIS PROGRAM IS PROVIDED AS IS WITHOUT WARRANTY EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THIS PROGRAM IS WITH THE USER LIMITATION OF REMEDIES DTLs entire liability and your exclusive remedy shall be the replacement of any diskette not meeting DTEs Limited Warranty and which is returned to your place of purchase UNDER NO CIRCUMSTANCE SHALL DTL BE LIABLE FOR ANY LOSS OF PROFIT OR ANY OTHER DAMAGE INCLUDING BUT NOT LIMITED TO INCIDENTAL SPECIAL CONSEQUENTIAL DIRECT INDIRECT OR OTHER DAMAGE even if DTL has been advised of the possibility of such damages by any other party Some states do not allow the exclusion of implied warranties so the above exclusion may not apply to you This warranty gives you specific legal rights and you may also have other rights which vary from state to state Definition DESI n 1 short for telephone designation strip a paper faceplate that rests atop a telephone and labels the individual Reys bistori cally done slowly by hand or typewriter or with clumsy software programs 2 the best software pro
19. n If you have this problem it is recommended that you use Print True Type As Graphics This slows down your printer but will give you more accurate results To enable this option e Select File from the menu bar choose Printer Setup e Click the Options button e If your printer supports it you will see a checkbox labeled Print True Type As Graphics Make sure the checkbox is turned on e Click OK to confirm your change My desis print but they are misaligned all of the key designations are off center DESI has been engineered to automatically adjust for your printer s offset However in some cases desis may not print properly aligned One possible cause of this is you may be using a printer driver that was not designed for your specific printer model Solution First of all verify that you are using the correct printer driver If your driver is correct then you need to manually ad just for your printer s offset using the Precise Printer Adjust ment To make a manual adjustment e From the menu bar click File and select Precise Printer Adjustment e Verify that your printer symptoms indicate the need for a manual adjustment and click Continue or Cancel I Troubleshooting e If necessary make the appropriate vertical and horizontal adjustments When satisfied with the alignment click OK to save your adjustment This adjustment will be stored within DESI and will not affect other prog
20. nd hold your left mouse button and drag the barrier left or right to its desired location You can also toggle between split screen full screen extension list and full screen display by clicking the l button on the toolbar TIP 10 Creating Your First Desi To edit a desi simply select it from the extension list and it will be shown in the display window as in Figure 2 5 Then simply select a text box with your mouse and begin typing As you type a text editor will appear Fig ure 2 6 If you wish to have more than one line of type in a given text box the ENTER key will move your cursor down one line Once you have en tered the desired information in the text editor click OK The informa tion you just entered will be transferred to the text box Figure 2 7 g For faster editing hit the TAB key when you are finished typing in the text editor this will transfer the information to the text TIPI box and move you to the next text box in one step Jia gt Se LOAP DEI slala axes ad Eaa air Ef al eeo 77 Figure 2 6 SP oe Text Editor bts 1 F13 ma Coppighi Mai Snia Sokutinnz 1896 11 Creating Your First Desi Jos SLURP Figure 2 7 Fle Edt View Fommat Tools Extention Zoom Help ae ole ae ala ee Text Box Heme Extention 100 SupeiPhene iumon for Bobi Copyright Mate Software Solutions 1996 Delete Extensions To delete a given extension s highlight the
21. ndy shortcut in DEST is the right mouse button By clicking the right mouse button on a given item on screen a feature specific menu will appear For instance by clicking the right mouse button on an extension in the extension list you will be presented with a menu that will allow you to select unselect extensions edit delete or print the extension change the extension name or change the extension ID Experiment with this feature and you will discover some real time savings 39 Helpful Hints 40 With DEST your desis will print exactly as they appear on screen This means that if your text is too large to fit in a text box on screen it won t print correctly either Try changing the text size or font so that your desis will print correctly A helpful hint if you train people on using their phones use different colors to separate the different types of keys e g DSS BLE speed dial etc This can be very helpful to the end users in understanding key functions This does require a color printer The Copy Styles feature Chapter 6 is an extremely valuable tool in setting up multiple desis It allows you to come up with a look and feel for your desis and then apply those styles to other desis However use caution If you use this feature to copy text from one desi to another whatever was in a given text box on the destination desi will be overwritten with the information being copied When you view your list of crea
22. nsion list You have the option of sorting this list by extension ID phone type extension name or last date modified in either ascending or descending order 41 Helpful Hints 42 Chapter 9 Troubleshooting Printing Desis My printer feeds the DESI sheets through without printing anything or My printer only prints the first few lines of the desi This is caused by the end of page sensor in your printer This sensor sees the holes in some desi sheets and assumes that it has reached the end of the page The printer will then stop printing and eject the page A test to verify that this sensor is causing the problem is to print a desi on a plain sheet of paper If your desis print normally on a plain sheet of paper but not on a desi sheet the sensor is causing the problem Solution Desi Telephone Labels Inc produces specially designed Post it notes called DESI Backers that can be placed on the back of the DESI page to cover up the holes that are triggering the end of page sensor See the front cover of this manual for information on ordering DESI Backers My printout looks different than what I see on screen This problem may include e Letters or words that show up on screen but are missing on your printed desi e The first or last letters of a text box disappear on your printed desi e Letters or words that print out of bounds but look fine on screen 43 Troubleshooting Solutio
23. o choose from and the format you wish it to appear as i e name only extension over name or name over extension see Figure 4 6 By clicking OK the appropriate code is brought into the selected text box Figure 4 7 shows a completed DESI using name codes in text boxes 2 3 amp 4 Figure 4 5 Name code 24 Creating Multiple Desis Insert Extension Hame Figure 46 Extension Mame Code Name of Another Extension 101 Judy 103 Bill 104 Stephanie 107 Linda 108 Dave Ka Normal C Ext Name if Name Ext More Information Cancel Figure 4 7 Finished DESI name codes F Ease 9 Page ark EA SS ko sonsonzezossenzonzosset osseseposnzennonsoanzzso onesessnenzenznzzonansooz opesnnopszzzonseso nsssed For service call 555 1212 nl hei i e Message Waiting Creating Custom Codes Custom codes allow you to set up codes for commonly used keys For instance to set up a code for Do Not Disturb press the code button and select Customize You will be brought to a screen that lists any cus tom codes that have already been created To add a new code click Add Then simply type in the information as you wish it to appear whenever you select this code Figure 4 8 You can also include formatting infor mation such as font size and color by checking the box at the bottom of the screen Include formatting information By clicking OK your code is set up and is av
24. pply them to Selected text boxes are identified by a darker border than unselected boxes You can select a single text box by simply clicking on it with your mouse Multiple text boxes can be selected two ways e Move your mouse so that it is on near one of the text boxes you wish to select hold down the left mouse button drag your mouse until all of the desired text boxes are included within the dotted selection region Figure 3 1 then release the mouse button or e Click one of the text boxes you wish to edit hold down the CTRL key and click on the other boxes you wish to include 15 Customizing Your Desis Cornate Figure 3 1 Selection region EAA I Wire i_ III Once you have selected a text box or group of boxes you wish to apply a certain style to simply choose that style s from the toolbar Descriptions of the toolbar and its functions are found in Chapter 1 You may also activate fool tips by moving your mouse pointer over one of the toolbar buttons and holding it still for a few seconds This will bring up a brief description of the button s function and the keystroke shortcut Applying color To change the color of text within selected text boxes simply click the A button and choose the desired color from the pull down list If you want a color not shown in this list click Other From here you can select the desired color from the color palette or click Define Custom Colors and create the colo
25. r from the color spectrum by adjusting Hue Satura tion and Luminescence see Figures 3 2 amp 3 3 16 Customizing Your Desis NOTE Some printer drivers do not support every color Refer to your printer driver instructions for more information Edit Colors HEI Figure 3 2 Basic colors l Color palette mrrmfi mi MT na Bi rm m E mW IN Custom colors BE EE ee E g A Define Custom Colors gt gt E Cancel ki Edi nl E LIT LI LLI f Figure 3 3 Extended Color Options ee MT mA qs manuni 177 DREI 11 jimmina ll SEER ll EEEN 717 na ll MRI 445 on Blei 17 Customizing Your Desis Zoom When editing your desis it may be helpful to see more or less of the desi than what appears in the display screen You can adjust the screen mag nification of your desis by using the Zoom feature To adjust magnifica tion select Zoom from the menu bar and choose your desired magnifi cation from the pick list Figure 3 4 or choose Custom to set a manual zoom between 15 and 1000 Figure 3 5 aai XY ZLURP DSI Figure 3 4 Zoom Fit to Window Width is a zoom command that sizes your extensions in the display window so that the width of your extensions are the same screen width as the display screen Similarly Fit Entire DESI in Window sizes the extensions so that the entire extension fits in the display screen 18
26. r the order your desis are listed in For instance by clicking on the Type box your desis will be sorted in alphabetical order by phone type Clicking the header a second time sorts the list in reverse alphabetical order The sorting method is indicated by an up or down arrow in the appropriate header box Figure 2 4 Main screen newly added extensions Copyighi habe Solta Godula 195 Creating Your First Desi Fio ak View Fama Tools Extension Zoom Help Figure 2 5 slala obje EA AL ale ee a emoe Mainscreen desi rei po SS Os in display Copyright Matrix Software Gouina 1596 The right side of the main screen is the display screen When a single extension is highlighted its layout will be displayed in this portion of the screen Figure 2 5 With most desis there are 3 different elements in the display screen Text boxes are the white boxes and are for key designa tions and other text fields Perforations are seen as dotted lines and represent cuts or holes on the actual DESI sheets The comment field is blue tinted and prints on the desi carrier page not on the desi itself This comment field is for easy labeling and distribution of your desi strips e g Sally s phone To view more or less of either the extension list or g the display screen move your mouse pointer over the barrier between the list screen and the display screen until it changes to a double arrow symbol Then click a
27. rams You will not need to make another adjustment unless you print to another printer that experiences the same problem My DESI sheets stick together as they feed through my printer This is most likely caused by the perforations or holes in the DESI sheets getting caught on one another Solution The easiest remedy is to fan the sheets before plac ing them into your printer Depending on the type of printer you have it may be helpful to place a sheet of plain paper be tween your DESI sheets to act as a separator Another option is to place DESI Backers on the back of the DESI sheets to cover up the perforations Simply attach the Backers to the back side of the DESI with the adhesive edge on the side that will feed through the printer first Call the number on the back cover of this manual to order DESI Backers 45 46 Chapter 10 Technical Information This chapter covers information of primary interest to network adminis trators Version 1 Compatibility amp Network Installation of DESI This technical note is for network administrators who are e Upgrading from DESI 1 x to DESI 2 x and e Installing DESI into a network directory instead of installing on each computer s C drive If you are not upgrading from DESI 1 x on a network you do not need to read this section Background DEST has the ability to read and save files created with Desi 1 x This ability was not built directly into DESI becaus
28. rer and Phone Type By clicking on the FI button you can select the desired manufacturer from the list The available desi layouts for that manufacturer will then be available in the Phone Type list box Click on the desired phone type The Template field allows you to rapidly create multiple desis from a master This process will be covered in detail in Chapter 4 Ifyou wish to add a name e g Susan to your desis you may type it in the Name field If you are creating several desis at this point click the box labeled Use Extension Name Wizard to name each extension This quickly walks you through naming each extension Once you have entered the appropriate information Figure 2 3 click OK to continue Creating Your First Desi Estensionis ta Add Figure 2 3 fi 00 103 105 107 109 110 114 Add Extension screen Manufacturer Phone Type completed fields Demo 7 SuperPhone 8 Button 7 Template Copy information from the following extension to the new extension s being created No Template Name for this extension optional You will notice that the extensions you have just created are highlighted and displayed on the left side of the main screen this is called the exten sion list Figure 2 4 The extension list has four columns Extension Type Name and Modified see Tip on following page about viewing all columns at the same time By clicking on any of the column header boxes you can alte
29. s you with a screen verifying the type and number of desis you have selected to print and the selected printer If vou are printing a desi that comes more than one per page you will be given the option of choosing which desi to begin printing on By selecting Choose Label you can specify which desi to begin printing on Figure 5 1 Figure 5 1 Select label Phone Type Layout TOS 2010 This diagram shows the layout of the label sheet The highlighted label is the There are multiple labels per first label that will be printed Please select the first label on which to print Label 2 Label 3 Cancel To print multiple copies of a given desi simply select the desi you wish to print and press the print button From the print screen you have the ability to specify the number of copies you wish to print 29 Printing Your Desis If you wish to change your print setup select File from the menu bar and choose Printer Setup From this point you can change your designated printer printer resolution and other printer specific options No manual printer adjustment is necessary However if you experience any problems printing your desis please refer toChapter 9 Trouble shooting 30 Chapter 6 Editing An Existing DESI File Once you have saved your desis it is a simple matter to go back and make changes and or reprint them If you wish to open a saved desi file click File from the menu bar and choose
30. sert picture IV Creating Multiple Desis A Templating B Codes C Rotating keys V Printing Your Desis VI Editing an Existing Desi File A Change extension ID B Change extension name VII Advanced Features A Copy styles B Options C Find Replace VIII Helpful Hints A Creating Desis B Editing Desis C Printing IX Troubleshooting A Printing Desis X Technical Information A Version 1 0 compatibility amp network installation of DEST XI DESI Pictograms 21 21 23 27 29 31 31 32 35 99 37 38 3 3 40 41 43 43 47 47 51 Chapter 1 Getting Started System Requirements To run DEST effectively you will need e 386 or higher computer e One 1 1 44 MB 3 5 disk drive e 3 MB available hard disk space e 8 MB RAM 16 recommended e Windows 3 1 or higher e Sheet fed printer with appropriate Windows printer driver Installing DESI Windows 95 98 2000 e Insert disk 1 into your 3 5 drive Panel e Double click Add Remove Programs follow the instructions on your screen Getting Started Getting Familiar Witb DESI When you start DESI you are automatically brought to the main screen Figure 1 1 Itis from this screen that you will do all of your work The left side of the screen is the extension list and displays all of the extensions you have created in this file The right side of the screen is the display screen this is where you will work on your desis
31. t modified date time 33 34 Chapter 7 Advanced Features In addition to DESI s standard time saving features there are several other tools that many users will find helpful Copy Styles The process of copying styles makes for the quick application of a certain look or format This means that once you have a color scheme pattern or any combination of fonts graphics even text that you like you can apply those styles to any number of desis that you have already created within the same file The following example demonstrates this process e You have created 10 extensions numbered 101 110 While editing extension 101 you come up with a combination of text styles that you like and want to apply it to the remaining 9 extensions Choose Tools Copy Styles You will be presented with the first screen of the Copy Styles wizard Figure 7 1 e Specify the ID of the extension that you wish to copy styles from Figure 7 2 e Specify the ID of the extension s you wish to copy styles zo Figure 7 3 e Specify which elements and styles that you wish to copy Figure 7 4 e Click OK NOTE This feature takes the specified elements amp styles and writes over any conflicting data in the target extensions Make sure that you 35 Advanced Features do wisb to write over the existing information before clicking OK Copv Stvles Figure 7 1 Copy styles 1 Figure 7 2 Copy styles 2
32. ted desis from the extension list they are listed in ascending numerical order You can change this order by clicking on the header boxes Extension Type Name Modified For example clicking on Type will list your DESIs alphabetically by phone type and clicking on Name will list your desis alphabetically by extension name those extensions with no name will be listed first Helpful Hints e In instances of employee turnover you can use the Find Replace feature to change the individual s name to that of their replacement then click the Modified header in the list screen to group extension by most recent time modified and print the changes Printing DESI is equipped with an internal control system that automatically allows for your printer s offset so that your desis will print exactly as they appear on screen However since it is virtually impossible to foresee every possible hardware software configuration there is a manual adjust ment To utilize this feature choose File from the menu bar and select Precise Printer Adjustment If for some reason your desis do not print perfectly aligned this feature will help you to quickly adjust for your printer See Chapter 9 Troubleshooting for more information e To further assist you in your installs and system maintenance DEST allows you to print a list of all extensions in a given file To print this list select File from the menu bar and choose Print Exte
33. th you can add subtract multiply and divide The extension code is very useful as part of a DID number For o example if the last 3 digits of an individual s DID number are his her extension ID XXX X Ext will complete the DID TIP number Rotating Keys To further speed your creation of desis you may find it useful to be able to rotate the key designations on a given desi or group of desis To rotate a given set of keys e Select the text boxes that you wish to rotate see Chapter 3 for information on selecting multiple text boxes e Click the if button once for every clockwise rotation you wish to make Holding down the SHIFT key while clicking the AI button will rotate the selected keys in a counterclockwise direction g Key rotation is most useful when creating desis for a group of phones as in an office setting Simply set up your master template copies and then rotate whatever keys necessary at TIP each station 27 28 Chapter 5 Printing Your Desis Once you have created and edited your desis it is time to print them Printing in DEST is a quick easy and precise process that automatically allows for your printer s offset To print simply select the desis you wish to print from the extension list and press the te button or select File from the menu bar and choose Print for more information on selecting multiple items refer to Chap ter 3 Before printing DESI present
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