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Website user guide - AHDB Cereals & Oilseeds

1. The report calculates the total costs of production as well as the margin earned after all inputs have been paid for net margin Farms are ranked in terms of percentages ie in the top 33 average or bottom 33 based on cost of production or net margin CropBench allows farmers to choose the ranking criterion Averages are only visible where information has been entered Therefore the more information entered the more comprehensive the end report CropBench is an arable benchmarking system where reports are only generated for specific enterprise types and exclude other enterprises in order to keep it as relevant as possible Together with the reports you have asked for you will also find a copy of Your CropBench Reports Explained a quick guide to understanding the results AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 3 AHDB CropBencht Sag Why benchmark By using benchmarking in a group situation you can compare your business with your peers operating in similar circumstances You can identify the business with the lowest costs and best margins and find out how they do it Calculating costs of production and net margins can allow you to set targets and monitor your progress against these targets Using a benchmarking tool like CroopBench you can plan for a variety of scenarios such as e Rotation and budgets
2. etc and what could be achieved if the amount of money tied up in the business was cashed in and invested elsewhere Currently CrooBench is using an imputed finance cost of 4 In CropBench this is calculated by adding the following figures Total Variable Costs Total Fixed Costs Depreciation Machinery Valuation Machinery net value of purchases and sales Buildings valuation Building improvements Lime costs for this year Mole plough costs for this year The resulting figure from that calculation is then multiplied by 4 to reach an imputed farm finance cost This figure is then divided again to show a finance cost per crop tonne or per crop hectare PLEASE NOTE CropBencht only includes imputed costs in the Compare for Region reports Default order of crops in CropBench The crop enterprises are always shown in a specific crop order later in the process and it is advisable to record them in the same order on the Data Entry Booklet DEB to avoid confusion Whichever order they are uploaded here the default remains the same The order is Winter Wheat milling then feed Winter Barley malting then feed Oats winter then spring OSR Beans Linseed Grain maize Other crops AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 33 AHDB CropBencht a Items for ABGs to consider prior to submitting data Useful
3. from livestock enterprises b Would the group like to enter grain values and crop output If not then do not enter values for other enterprise income such as straw either 3 Home saved seed should a value be placed on this and entered as a seed cost along with the cost of cleaning and dressing as appropriate 4 If you are looking to benchmark the other crop within your group it is recommended you agree which crop is Crop 1 Crop 2 etc prior to uploading your data 5 How should adjuvants be listed Options a List the cost in Other b Include the cost with the principle spray that the adjuvant has been included with 6 Value of family labour Options a Should it be valued at a flat rate per family member across the whole group b Allow each farm business to apply their own specific values to each business or family member 7 Machinery depreciation rates The group can adjust as they prefer Default rates within the calculator are 18 for self propelled machinery and 15 for everything else AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 35 AHDB CropBencht a Weighting factor Different arable crops take varying degrees of both labour time and machinery for crop establishment fertilising and spraying programme as well as harvesting and drying Therefore attributing machinery and labour by dividing
4. As Lime is spread on a less frequent basis it is included later in the Property cluster of CropBench to ensure the cost is spread over several years AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 17 AHDB CropBench Sa e Spray Costs o Molluscicides Herbicides including desiccants Fungicides Insecticides PGRs Other Adjuvants can be either included here or alongside the chemicals to which they are assisting e Sundry Crop Costs o Bale twine net o Crop cover o Soil tests OOO 0 0 NB Vermin control and grain store fumigants are recorded later under the Property Cluster e Agronomy costs Some agronomists include their fees in spray costs Non benchmarked crops variable costs There is a column at the end of the spreadsheet to record variable costs for non benchmarked crops This may be useful if there is a need to apportion total farm variable costs from a farm accounting system Completing the Variable Costs spreadsheet The spreadsheet totals the recorded entries into costs per crop in the columns and also records the total cost of each commodity from the spreadsheet rows for the farm j File Home Insert Developer Page Layout J T d Cut Calibri ir Copy ste 7 U There is a summary page on the spreadsheet that can be viewed to check data that has been recorded It can be found by clicking the
5. Excel programme on your computer NB There is no requirement to save the opened document onto your computer as when the spreadsheet is completed you will be required to upload and save onto the CropBench system The spreadsheet can be re opened and edited for a harvest year at any time Home Insert Developer Page Layout Formulas Data Review View his file originated from an Internet location and might be unsa e Click for more de ails Enab orn aa A Se Nis CaN eC ga NS a ones eA et neath Pye NN a hte et A aE o S eRe dy A a t fe aye File Home Insert Developer Page Layout Formulas Click on the Enable Editing and Enable Content in the yellow B pan Arial 7110 7A A j Za Copy 7 bars above if prompted Paste Mil F Format Painter ee H Clipboard 4 Font ecurity Warning Macros have been disabled AP30 fe AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 16 AHDB CropBencht Sg Operating the Excel spreadsheet The Excel spreadsheet will be pre populated with the crop enterprise names that have been entered in the Enterprises section of the website together with the hectares recorded in the Key Farm Output Data cluster KFOD NB If your records are in acres then you will need to convert your data to hectares for this spreadsheet Variable Costs Calculator INSTRUCTIONS 1 Click on the Ena
6. Summary tab Occasionally when opening the spreadsheet the summary tab T sheet appears first Simply click J sates Tots the Variable Costs tab to start your recording 3279 534 412955 566 80 231497976 0 340 SBS 242 91498 Sundry Crop Costs 323 88664 _ _291 497976 283 40 121 45 Total Nutrient Costs 14 5392 71255 5060 72 Total spray amp Chemical Ca 5246 96356 3765 1 28 Total Variable Costs 302510721 14234 8178 11821 51 29 30 31 22 4 4 gt Variable Costs Summary lt 3 Ready AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 18 AHDB CropBench Kk kk kk kk kkk Once the variable costs data has all been recorded onto the Remember the mouse Excel spreadsheet you will need to upload the spreadsheet hover helps for to the CropBench website This is done by clicking the guidance upload icon in the top left hand corner of the Variable Costs kkkkkkkk kkk window of the spreadsheet When this is done a window appears on the screen as shown below Your username will already be supplied but you will be required to type in your password to proceed to upload the data Once this is done click the Upload Values icon Upload Values to CropBench Upload values to Example Farm VQ04347 For Harvest 2013 Click here to upload data to website ts
7. Variable Costs Cluster webpage text states see below you can elect to use the Excel spreadsheet to enter the data or enter directly onto the website but not a mixture of both methods This rule applies for all Excel soreadsheets used in CropBench The spreadsheet Is supplied as it makes the process of uploading data clearer and easier Note It is advisable that all calculators are used and in doing so all boxes on the data entry page will be completed for you once the calculator has been uploaded If there is a green link below this text this will take you to an excel calculator Not all data entry sections have these calculators Where they exist they help you to process your data into the format needed in the website Please use the calculators OR enter data directly to the website not a mixture of the two methods Please remember to click on the Save button at the bottom or top of the data entry page after entering any data or your changes will be lost Variable Costs Calculator By double clicking the left mouse button the Variable Costs Calculator icon causes the pop up box below to appear at the bottom of your screen Note Sometimes it takes a few seconds for this box to appear on the screen Do you want to open or save Cropbench_Variable_Costs_27952_4402_2013_635386015627113057 xlsm 89 2 KB from www cropbenchplus org uk Open A Cancel Click on the Open button Clicking on the Open button will open the
8. benchmark year to this structure This would include new extensions or refitting Please note that repairs to buildings should not be included here Percentage use by benchmarked crops Enter a percentage use by benchmarked crops Lime applications As lime applications are often carried out on 3 year application cycle CropBench requires the recording of the cost of lime applications in the last 3 years These are then depreciated at 33 a year Please fill in the details in the appropriate boxes See example below Mole ploughing Similarly record any mole ploughing operations that have been carried out by contractors in the past 7 years These will then be deprecated by 15 year See example below Value to be Value of use on non Years since i app benchmarked crops or other included applications application this year this year 2012 2010 i l gt use on non gi n l irii Contract Mole Ploughing 7 Years since oe i iy E benchmarked of i included operations this Operations bope operation Hp crops or other sl this year z enterprises 2008 When you have completed the calculator spreadsheet upload it to the website The top section of the property cluster will then be populated with data Then proceed to the Property Costs Property repairs Record costs of property repairs to buildings and structures on the farm and attribute accordingly to the benchmarked crops General farm maint
9. crop outputs in terms of yields and sales as well as values of crop used on the farm This page will be pre populated with the enterprises for the harvest year that have been entered in the Enterprises section By clicking your mouse on the Key Farm and Output Data icon it takes you to the page below Print Page Save Cancel a Physical Data Farm Area Total Farm Area Hectares 1 000 00 Land Ownership or Tenure Check Hectares 1 000 00 Area rented under an AHA tenancy Hectares 300 00 Area rented under an FBT Hectares 200 00 Area farmed for which no rent is paid Hectares 500 00 Land Use Hectsres 1 000 00 Buildings roads and woods Hectares 10 00 Set aside fallow environmental margins and EFAs Hectares 25 00 Grassland Hectares 70 00 Benchmarked Crops Hectares 875 00 Non Benchmarked Crops Hectares 20 00 Benchmarked Crop Areas Wheat Winter Wheat 2013 Hectares Barley Winter Barley 2013 Hectares Benchmarked Crop Outputs Yield Wheat total tonnage Tonnes Wheat total tonnes sold Winter Wheat 2013 Tonnes Wheat total tonnes used on farm Winter Wheat 2013 Tonnes Barley total tonnage Tonnes Barley total tonnes sold Winter Barley 2013 Tonnes Barley total tonnes used on farm Winter Barley 2013 Tonnes Benchmarked Crop Outputs Grain Value Wheat total value of grain harvested Wheat total value of grain sold Winter Wheat 2013 Wheat total value of gr
10. e g compost or sludge 2 9 FYM or poultry litter ea hanned ar linuid Other eon camnpnnunds Upload Values to CropBench The system will take a few seconds to upload the data When completed another window appears To proceed click the OK icon You will then be able to close the spreadsheet by clicking the red close icon in the top right corner of the a CropBench Import Completed Successfully You may now close this window Reload the Data Entry page in CropBench to view the data sheet The system will then take you back to the Variable Costs Cluster page In order to complete the task you will need to click on the Reload after Calculator button so that Reload after Calculator Print Page Save Cancel e Variable Crop Seed Total farm seed costs If you are satisfied that the data is correctly uploaded click the Save button AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 19 AHDB CropBencht a Labour Costs Cluster The Labour Cost Calculator records all the labour costs attributed to the benchmarked crops and is divided between sections for full time part time and family proprietor labour Full time labour e Record the total cost of wages and salaries for all full time employees including pension contributions and employers PAYE and NI contributions e Cost
11. on the o Semea button on the Data Entry page The Administrator informs a validator who will then email any queries regarding the uploaded dataset directly to the farmer Data Entry Steps The links below will open the data entry pages for the six cost clusters Once you have finished entering data in a cluster please return to this Data Entry menu page Click the orange link for Check Data next to the cluster you have just entered to review a summary of the data Key Farm and Output Data check pata Variable Costs check data Labour Costs check pata Machinery and Power check pata Property Rent and Finance check oats Overheads check oats This data set has not been approved yet Once you have completed all the data entry steps you can submit it for validation and approval lt c Submit for Approval AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 29 AHDB CropBencht Sg Farmers using CropBench who are not part of an Arable Business Group AHDB Cereals and Oilseeds welcomes and encourages all UK arable farmers and farm consultants to register and upload data onto CropBench and is pleased to offer assistance by telephone for CropBencht usage queries Please refer to the appendix for telephone and email contact to your Regional Manager or Regional Benchmarking Officer Reports Once you are satisfied t
12. should discuss which benchmarking option is most appropriate and record the details of this in the Notes section AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 34 AHDB CropBencht a Data questions and options for the group 1 Failed crops lf you have a crop failure and a field is re drilled with the same or a different crop then you can either decide to e Add a failed crop as an enterprise in Other crop and name it as such eg failed W Wheat If the field is re drilled with a subsequent crop the land area will be double counted In that case write a comment in the notes section to that effect Please note that if this method is adopted you will need to adjust the weighting factor for the labour and machinery to account for the work done Look in the CropBencht Manual Appendix to find out how to do this e Add a failed crop as a Crop as an other crop as above but with a ZERO Ha Ac area unless the land was subsequently left fallow This is to prevent the land area being counted twice Note This method would not allot fixed costs associated with the failed crop e Ignore altogether 2 Entering crop values and other enterprise income Options a The Group needs to decide rules for muck straw transfers between enterprises on farm Will straw be sold to livestock enterprises and will muck be bought
13. the Variable Costs section for instructions on how to do this As in the previous spreadsheet only grey shaded fields can be changed Use of this calculator is essential in order to correctly transfer the weighting factors across Weighting factors and their use in machinery and labour cost allocations is covered in the appendix section On opening the spreadsheet you will be presented with the view below This spreadsheet is pre populated with typical equipment used on an arable farm This list is not exhaustive and you can delete or add machines to it as necessary It may be useful to record specific details of machines here make model etc to help differentiate between them If you scroll down through the spreadsheet you will notice that there are two separate sections This is to differentiate self propelled machines and gives the opportunity to set a different depreciation rate for this category The spreadsheet suggests 15 and 18 depreciation respectively but this can be changed easily see below This should be discussed in your Arable Business Group prior to upload if a different is to be used if you are benchmarking within a group allocated to Second hand met Value of allocated to other Crops Depreciation A 2 value at the Purchases this Sales this livestock Machinery amp equipment Purchases p Rate start of the and Sales suggest 15 15 Mobile grain dryer Mobile grain augers or conveyors Pedestals
14. to get this report you will have previously registered as being a member of an AHDB Cereals and Oilseeds linked Arable Business Group and will have agreed confidentiality regarding the results This report will show group averages against your results e Compare to region Will provide a comparison for your farm across the whole country Any or compare with a specific region of your choice The results will include imputed figures for rent finance and family labour rather than using actual figures Show values You will then need to select values e Per enterprise as entered This will show results for the whole enterprise as uploaded e Per hectare e Per tonne Ranked by This option will give you a choice to rank the criteria either by Net Margin or Total Cost of Production when comparing with Group or regional data The top farms are those with the best net margin or lowest cost of production but are not necessarily the best at everything as you view the report Region You can choose to compare with all regions or select a specific region Generale Report Once you are satisfied with the selection of criteria click on the icon AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 31 AHDB CropBencht Sg You will then be taken to the report screen Here you will be able to scroll down and view your report If required you c
15. within and Arable Business Group ABG it is recommended you agree which crop is Crop 1 Crop 2 etc prior to uploading your data Failed crop lf you have a crop failure and a field is re drilled with the same or a different crop you can decide to either e Add a failed crop as an enterprise in Other Crop and name it as such eg failed W Wheat If the field is re drilled with a subsequent crop the land area will be double counted In that case write a comment in the notes section to that effect Please note that if this method is adopted you will need to adjust the weighting factor for the labour and machinery to account for the work done Look in the CropBencht Manual Appendix to find out how to do this e Add a failed crop as an Other Crop as above but with a ZERO Ha Ac area unless the land was subsequently left fallow This is to prevent the land area being counted twice NOTE This method would not allot fixed costs associated with the failed crop e Ignore altogether AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 10 AHDB CropBencht a Uploading enterprises in 2nd year lf you are uploading CropBench in a second or subsequent harvest year the line that was previous greyed out becomes active The drop down buttons will contain all the Names for the crop enterprises recorded the year before Make sure that yo
16. 3 etc These all have a default factor of 1 and can each be changed separately Please note that the crop names which you will have attributed to the various Enterprises section will not be listed here so you will have to ch make a note as to which Other Crop is being referred to 1 Failed crops Failed crops will be listed as Other Crop As there will be less work carried out for failed crop a normal weighting of 1 would be too high In this case it may sensible to reduce the weighting factor to 0 3 or 0 4 Spring Malting Barley Other Crops entered in the AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 37 AHDB CropBencht a Other useful links AHDB Cereals and Oilseeds website Cropbench Data Protection Polic AHDB Cereals and Oilseeds Region Map Data Authorisation Form Cropbench Data Entry Booklet The Data Entry Booklet is used by AHDB s Regional Managers and Regional Benchmarking Officers to collect data on farms It is a useful method of collating information required by CropBench and we recommend that farmers download and print this booklet to assist them in CropBencht Contact Us To contact a member of the team please use the details below AHDB Cereals and Oilseeds Regional Manager fea Tim Isaac East amp South East 07964 975078 tim isaac ahdb org uk AHDB Cereals and Oi
17. AHDB CropBencht AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB Website user guide AHDB CropBencht a Contents AOU CION e ee ener ee ee ee ee What lS ClOD BSA CIP viccccncacctenntesaenctmenteantncotaesieasansecunactessienendoondeantsondeendanetcendenedicantionndee Technical requirements ccccecccsccceeccesceceeeceeeceueesseeceueceueeseeeseeeseuseneeeseesseaeens WV CD SITE DEIN TOO aessayataccne cade eee r EEES Ene NEN eNet WV CDSING TEO I AU ON eea E E E E EEEE Fa AOG eee ee ee E E SA 2 2 hen ee ene ane ee eee ERLO OS a DRE ie E E E E TE vate ua EA E E E Key farm and output Gata ccccccecccseccceeeeeeeeeeaeeeeseeeeseeeeseeeeseeeseeeeseeeeseeeeseeeesees Vallable OSE CUSTOM ARERR RA AAAA Labour Costs Cluster ccccccccceecceceeeeeceeeeeseeeeeseeceeseeeesseeeeseeesseeeesseeesaeeeesaeees FUUME VAD O UN sprees pE EEEE EEEE Part time IADOUN ccccceeecceeeeceeeceneeceueeceueeceueeseuseceuseseueesauseseueessusessusensaees Employed labour full time equivalents ccccesceceeeeseeeeceeeeseeeeseeeeseeeeseaees Family or proprietor unpaid IADOUL ccccceeeeceeeeceeeeceeeeceeeesaeeeseueeseeeeseaees Value for one full time family labour unit 0 0 0 cece ceeeeeseeeeeeeeeseeeeseeeeseeeeeees Wi Feket 11a e 6 CUS sateen eee eee Property Cluster c cece cecccceececeeeeceeeeseeeeeeeeeseeeeseeeesaueeseeeeseueesau
18. Farm Area Hectares O00 Land Ownership or Tenure Check Hectares Area rented under an AHA tenancy Hectares The Total Farm Area is now broken down according to land ownership and use Area rented under an FBT Hectares Area farmed for which no rent is paid Hectares Land Use Hectares Buildings roads and woods Hectares The program generates two check figures The sum of the land ownership and the sum of Set aside fallow environmental margins and EFAs Hectares Grassland Hectares Benchmarked Crops Hectares the land use should both be the same figure and be the same as the Total Farm Area figure Non Benchmarked Crops Hectares Benchmarked Crop Areas Wheat W Wheat 1st Bread Hectares Wheat W Wheat 2nd feed Hectares Barley Winter Barley 2013 Hectares Other Crop Lupins Hectares Other Crop Sunflowers Hectares This check box calculates the totals of the Benchmarked Crop areas recorded Benchmarked crop areas Record the areas planted for each benchmarked crop Benchmarked crops outputs yield Record the total tonnage of each crop that has been sold or is destined to be sold Record the total tonnage of the crop that has been retained for home use This may be for animal feed or home saved seed AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 14 AHDB CropBencht S
19. Go to the top right hand of the screen and click on the Harvest year box Click to open the drop down box highlight and choose the previous This box will pop up Click on Leave this page and you will now be in the previous year s CropBench information Be very careful not to change any data Open up the calculator for that year where you can then review copy manually record or print the machinery valuation You then need to come out of the spreadsheet by either uploading it back onto the website saving it in the usual way or more simply clicking the cross in the top right hand corner of the spreadsheet and clicking Don t save in the pop up box Come back out of that harvest year the same way as you entered it and go back to the year you are working on Open the machinery calculator and type in the information from the previous year updating as necessary Completing the Machinery Cost cluster When you have uploaded the machinery calculator back onto the website you will notice that the top and lower parts of the webpage have been populated with the uploaded depreciation figures KKK KKK KKK KKK Remember the mouse hover helps for guidance KKK KKK KKK KKK AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 23 AHDB CropBencht a Proceed to complete this Cluster with the following information Cost o
20. a field is not applicable to your farm or if you know that a value is zero do not leave it blank you must ensure that you enter a zero value Blank values will not appear in the report and will corrupt your results AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 13 AHDB CropBencht Sg Total farm area The first data box requires Total Farm Area and should include all areas of the farm including non benchmarked arable areas and all other land uses Please specify all areas to 2 decimal places Make sure that you are uploading data in the Land Preference Area ha or acres that you have chosen 7 7 i i Total Farm Ar a Hectares There is a reminder of this on the screen The program then asks for information on tenure Record the areas ha of the farm that are under AHA and FBT tenancy and areas for which no rent is paid eg own land land free of rent and contract farmed The program then requires the input of Land Use Record the hectares for each land use which is included in the Total Farm Area e Buildings roads and woods e Set aside fallow environmental margins EFAs and any other greening option e Grassland e Benchmarked crops as area planted in the year see below e Non benchmarked crops being grown on the farm that year Physical Data The Total Farm Area has to be Farm Area recorded here Total
21. ain used on farm Winter Wheat 2013 Barley total value of grain harvested Barley total value of grain sold Winter Barley 2013 Barley total value of grain used on farm Winter Barley 2013 Benchmarked Crop Outputs Other Income e g straw Wheat other crop income Winter Wheat 2013 Aad Print Page Save Cancel Barley other crop income Winter Barley 2013 p To enter data click the mouse onto the first in the series of boxes on the right hand side Type the number required in the box Do not press enter unless you wish to print Instead proceed to the next data box by pressing the Tab key Tab E l T Eee idl alll il Carry on with this process of entry and Tab until you have completed the page When you have checked your entries click the Save butto at either the top or the botteim of the form You will ther be taken back to the main Data Entry page You can eter the page to amend at any time but you must press Save to update the data The Cancel button will exit the page without saving the changes As described earlier a full description of the information required and sources for it can be obtained from the help boxes that appear as you move your mouse pointer over the name of each data field Please note that not all the data fields will be relevant to your business however it is important that you fill in everything that is If
22. an start uploading your data you will need to left mouse EOpany Tnt S inanca click on the icon aes This will lead you to a page where you can input yourself Labour costs as a farmer consultant or Labour costs ECR student There are downloadable instructions available for this process in the Guides Forms and Examples section AHDB CropBench i a Please follow the process and when you have received a password from the Enter email and password you Administrator proceed to log in AHDB CropBench a Home Page Register News FAQ s Contact Us Guides Forms and Examples Log In 4 Sign In Welcome to CropBench please enter your email address and password to sign in Sign In have been sent Email Address By clicking Sign In confirm that have read and agree with the Data Protection S j n j n Policy and agree that you can place the described cookies on my device g You will then be taken to this webpage Password AHDB CropBench ES Farm Details Enterprises Data Entry Report My Details Harvest 2013 v Getting Started Welcome to Cropbench Following registration there are three stages to obtaining your benchmark reports 1 Click on Farm Details above and complete the form giving some further background details of the farm 2 Click on Enterprises above and Add an enterprise Set up each of the arable enterprises that you wish to benchmark Eac
23. an download a PDF or Excel copy by clicking on the appropriate place There is also a link to Your CropBencht Reports Explained Report Generation Succeeded Your CropBench Reports Explained You can also download a PDF copy or download an Excel copy of this report for printing If you have uploaded data over previous years onto CropBench then the year on year comparison can be viewed lf you wish to select a fresh set of criteria for a different report simply click on the Report icon on the top green bar and select criteria as necessary Experiment with different criteria options to achieve the reports that work best for your requirements AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 32 AHDB CropBencht aD Appendix Explanation of imputed costs Where imputed costs are used they are calculated like this Imputed rent CropBench uses a notional rental value of 300 hectare 121 acre Therefore the calculation would be Benchmarked crop area ha x 300 Imputed family labour The default financial figure for a Full Time Equivalent FTE family member is 30 000 year Therefore the calculation would be Number of FTE family members x 30 000 Imputed finance Imputed finance is calculated at an estimate of a midway point between what an average interest rate would be for loans bank overdraft
24. and fans etc Chaser bin Grain trailers Bale trailers Baler Depreciation rates for each machine Subsoiler S000 O O category are set here Poun S oO y o e e SCY Other tined cultivators o O _ o They can be adjusted Power harrow if necessary Net Value of th i Depreciation Self propelled machines Purchases Rate start of the yout and Sales pa suggest 18 contracting Combine Harvester JD 9880 Rape swather Sprayer ATV 4x4 or other vehicle Telescopic loader inc attachments Tractors John Deere 8430 MF 6480 NH T100A AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 21 AHDB CropBencht a Grain and harvest equipment Record equipment here which is mobile ie can be easily transported about Do not include fixed store augers and machinery here as this is recorded in the buildings section The Second hand value is the value at which the machine is worth were you to sell or purchase the machine on the open market CropBench values and depreciates machinery from the second hand value of the machine at the start of the benchmarked year If you have more than one of a specific item eg grain trailers you can either value them all together as a group or decide to list them separately However be aware that there is a limited number of lines available in each section for machines P
25. and office and general lighting Costs of fuel for tractors combines and other farm vehicles 4x4s etc Record costs of derv gas oil petrol attributed to tractors combines 4x4s quads etc Costs of fuel for grain dryers Record fuel cost for grain drying LPG kerosene gas oil etc Costs of grain storage Record all costs attributed to third party grain storage drying and cleaning here Do not include capital costs or share purchase to a cooperative grain store as these should be recorded in the property section Other farm vehicle costs Record costs here such as MOT vehicle excise duty leasing etc ave When all of these items have been recorded remember to E your work AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 24 AHDB CropBencht Sg Property Cluster This section also has an Excel calculator To use it go through the same procedure and methodology as shown before in the variable costs section When first entering the spreadsheet you will notice a box with the harvest year recorded Make sure the harvest year recorded concurs with the year in question if not change to the correct year After checking this look down the spread sheet and you will see that the first section requires you to enter details of the buildings and structures on your farm that are used for the benchmarked crops This h
26. as been divided into two sections e Buildings that are 0 20 years old depreciated at 5 year e Buildings 20 40 years old depreciated at 2 5 year These building costs should include costs of fixed equipment inside them such as grain storage bins fixed augurs conveyors and dryers etc Buildings structures and Cost at time drainage investment 0 20 of building Age of years ee including a in Estimated current Value of works en this year List all the relevant buildings in the appropriate sections with details regarding the building construction costs and age Note lf you do not Know the exact age or the original cost of construction then you can quite effectively work the calculator backwards e Record your best estimate of the age of structure e Then estimate what the costs would be to construct a similar size structure at today s prices e Enter a lower figure than your estimate into the Cost at time of building field and take note of the subsequent result in the linked green Estimated current rebuilding cost F field e Adjust the figure in the Cost at time of building box until it concurs with your present day build cost estimate AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 25 AHDB CropBencht a Value of works this year Record any capital building works carried out in the
27. atting Edit details Remove Barley Spring Barley 2013 Spring Malting Edit details Remove Wheat Spring Wheat 2013 Spring Group 2 Edit details Remove Beans Spring Beans 2013 Spring Edit details Remove Beans Winter Beans 2013 Winter Edit details Remove Oilseed Rape W OSR 2013 Winter Edit details Remove AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 9 AHDB CropBencht Se You can choose to benchmark up to 12 enterprises By giving them specific names eg varieties or fields you can break them down even further but you must be sure that you will be able to identify the costs and outputs accurately If you are benchmarking with an Arable Business Group you may decide to create specific rules as a group as to how this is to be carried out Other crops The drop down list of crops includes an option for other crops This facility enables you to benchmark other arable crops not listed by giving them specific names such as below Enterprises for Harvest 2013 Type Name Season Quality Actions Barley Winter Barley 2013 Winter Feed Edit details Remove Other Crop Lupins Edit details Remove Other Crop Sunflowers Edit details Remove Add an enterprise There is no facility to add additional information other than crop name in Other Crops If you are looking to benchmark the Other Crop
28. be accessed on either a PC or Apple computer The program requires that you have MS Excel on your device Website help tools The website has been designed so that anyone with basic IT knowledge can upload their own data To help with this process we have provided various help tools Mouse helps Throughout the website there are inbuilt help screens This is especially useful to clarify what information needs to be entered Simply hover your mouse pointer over certain parts of the page and a help screen may be available The source section at the bottom of the mouse help textbox offers suggestions as to where information being asked for can be sourced from Physical Data Farm Area Total Farm Area Hectares Land Ownership J i Area rented ur Includes all land farmed arable grass roads Area rented ur buildings woodland etc Farm area includes owner Area farmed f occupied land land rented Sign Out on a full agricultural Land Use Hectsrs tenancy as well as farm business tenancies 1 including those for less nt kaiii than one year Please poin er over ne p Icons specify area to two like this 2 and some dacima pata words will provide useful 7 pd help boxes like this one workingwi Moving the mouse Ha Guides Forms and examples This page is situated on the entry page of the website Various forms can be downloaded and printed from Guides Forms and Examples They are also included in the appendix
29. be either e Benchmarked separately using a different registration email and password e Benchmarked on the basis of the total area farmed as if it were a single unit The AHDB Cereals and Oilseeds Regional Manager Officer and grower should discuss which benchmarking option is most appropriate and record the details of this in the Notes section AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 11 AHDB CropBencht Sage Data Entry After adding all the enterprises that you intend to benchmark you can then proceed to the next part of the process which is to start the Data Entry Clicking on the Data Entry icon leads to the page below The Data Entry is split into six distinct clusters which can be individually accessed via the methods shown below Getting Started Farm Details Enterprises Report My Details Help Sign Out Example Farm VQ434 Notes Key Farm Variable Costs Labour Machinery Property Overheads harea ae Harvest 2013 Data Entry Steps The links below will open the data entry pages for the six cost clusters Once you have finished entering data in a cluster please return to this Data Entry menu page Click the orange link To Check Data next to the cluster you have just entered to review a summary of the data Key Farm and Output Data chee Dat The six Data Entry Clusters
30. ble Editing and Enable Content in the yellow bars above if prompted 2 Please choose to enter data as either totals or per hectare into this calculator and then click the upload button to tr 3 Please fill in the grey boxes only Green boxes contain calculations or summaries 4 Enter compound fertilizers into the Inorganic Other section amp ha Total amp ha Total fha Total amp ha Total f 2148 3 1895 9 2506 63 __ 2106 0000 __ 1210 A ee Click here to upload data to website 497 97 1268 27 3517 05 o0 Enterprise Choose to enter data as totals or per Scroll across the Crop and land hectare into this calculator A spreadsheet using this slider area ac ha combination can be used ie total to access all the columns seed costs with fertiliser as per ha needed Fill in the grey boxes only Green boxes contain calculations or summaries The variable costs are divided into e Seed costs Include opportunity cost of home saved seed and seed cleaning costs e Fertilisers costs o By products eg compost or sludge purchased o Manures eg FYM or poultry litter As discussed in Key Farm Output Data KFOD you may decide to include contra costs involved with muck for straw agreements o Inorganic bagged or liquid compounds Any compounds other than straights N P and K o Inorganic bagged or liquid N P or K straights o Trace elements NB
31. can aa a be accessed from either of these DOUr LOSS Check Data two places Machinery and Power chee Data Property Rent and Finance check Data Overheads che ost el ee a The Notes section is simply a notepad to jot down any notes regarding the information being uploaded for future reference or as a note to a validator if the data is being validated Simply open up the Notes section and type your comment and Save click E Check data As described on the webpage there are orange Check Data links alongside each of the clusters After uploading data in each section these are useful tools to check whether the data entered is within the parameters that you would expect to see This is a very useful check for any obvious errors that you may have made Checks for Spring Barley Average yield 5 43 tonnes hectare Average price all uses 140 tonne This is an example data check for Average price grain sold 140 tonne Spring Barley in the Key Farm Average price grain used n a and Output Data section Other income per hectare 86 45 hectare Share of total farm area 14 51 Share of total benchmarked crop area 15 35 AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 12 AHDB CropBencht Sg Key farm and output data This section captures all the information required about the farm area
32. chmarking systems such as Stocktake Plus or Milkbench on the same email address then the option selected must be the same throughout the various software packages Enterprises The next stage in the process is to proceed to the Enterprises page where you can add all the various crop enterprises that you wish to benchmark for the year NB In CropBench each crop grown is defined as a separate enterprise Getting Started Farm Details Data Entry Report My Details Help Sign Out Example Farm V 4247 working with year ending Harvest 2013 Enterprises for Harvest 2013 Add an enterprise Click on this icon to add an enterprise You will then be taken to the webpage below which contains clear instruction on how to proceed AHDB CropBench A Getting Started Farm Details Data Entry Report My Details Help Sign Out Add an enterprise for Harvest 2013 Piezse note fe guidance below In order to record detalls of your enterprise correctly 1 Recording option 1 Data exists for test year Piesze make sure Tiat you use the first option below I you are benchmarking a crop tis year that you also benchmarked last year This will maintain the year on year l 2 Recording option 2 No previous data exists Plesse use the second option below If the crop being benchmarked this year was mot benchmarked tast year 3 Type Drop down box inorder to record costs against tallied crops p
33. costs according to area of crop enterprise grown would not give a fair reflection of individual crop costs Therefore a system of weighting factors has been built into the CrooBencht program to allocate the costs more accurately These weighting factors can be kept at the default values which have been set within the program or you can make a manual adjustment to suit your individual farm or farming year circumstances Once you have split out the proportion of machinery and labour costs that do not apply to the benchmarked crops the remainder can then be allocated between the benchmarked crops by using the weighting factors The programme contains default weighting factors for each crop type but users can adjust them to suit their own particular circumstances in any one year The weighting factors should reflect the intensity of use of labour and machinery inputs across the different crops You need to consider the methods of crop establishment number of passes with fertilising or spraying equipment ease of harvesting and whether the grain needed significant cleaning drying or handling before sale A weighting factor of one will mean that the crop carries half the costs per hectare of a crop with a factor of two An example 50 acres of wheat allocated a weighting factor of 1 80 acres of oilseed rape allocated a weighting factor of 0 8 50 x 1 50 80 x 0 8 64 Total 114 Wheat share of costs 50 114 x 100 43 9 Oilseed rape share of co
34. e Changing cropping mix or level of crop inputs e Adding or subtracting labour machinery buildings land e Planning for new crop diversification rules Arable Business Groups An Arable Business Group ABG is a group of growers who want to improve their business management skills understand their costs of production investigate pricing strategies share information and make efficient use of industry experts They often consist of existing agronomy or discussion groups that want to benefit from using business management tools The AHDB Cereals and Oilseeds facilitated group discussions help growers work together to identify best practice and focus on issues relevant to the group Contact AHDB Cereals and Oilseeds to find out more about joining an ABG or click on the hyperlink Arable Business Groups Using CropBencht gives you a straightforward way to calculate costs of production for combinable crops When used in Arable Business Groups best practice can be identified and used as a basis to drive improvements in your own business Derek Carless AHDB MI Lead Regional Officer AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 4 AHDB CropBencht Sg Technical requirements CropBench is a web based program and as such the data and information that is uploaded can be securely accessed on any internet linked device It can
35. e held in the group beforehand as to how these and other issues are to be handled so that the benchmark report results are consistent When you have entered all the data and have entered zeros where applicable press Save Data Check for Key Farm and Output Data Below are some calculations which have been made based on the values which you have entered Please check these are as you expect if they are choose OK if they are not please choose Data Entry to amend your figures Use the Check data facility to check whether the data uploaded Share of total farm area total check 100 100 Share of total benchmarked crop area total check 100 100 Share of total farm area non benchmarked 5 44 falls within parameters that you expect for the crop Average yield 5 43 tonnes hectare Average price all uses 140 tonne Average price grain sold 140 tonne Average price grain used n a Other income per hectare 86 45 hectare Share of total farm area 14 51 Share of total benchmarked crop area 15 35 AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 15 AHDB CropBencht Variable Costs Cluster The next cluster involves the uploading of the variable costs attributed to each crop enterprise Clicking onto this webpage you will notice the inclusion of an icon which takes you to an Excel spreadsheet As the
36. eesaueeseeeeseeeeseeeesees overe AIS GUSE saccenceocecendeoacesceosaceadnesadescansedendessucerdeancceadeoseseadeosestaccaaaseceoseens MGIC ATION sanccnnecausaonsnanscaneanrsancesanenonpnasseanansneannanawsconpniseaneamatanengeseonsantecaneanteiameentes Farmers using CropBench who are not part of an Arable Business Group PRO ON a E E sede see E E E E mecca A APPONERE E E E Explanation of imputed Costs nnaaaannnnnnnnnnannnnnnnnnnnrrnnnrrrrrrrnennnnrrrrrrnene Default order of crops IN CropBencht ccccceeccseeeeceeeeseeeeeeeeeeeeeeseeeseeeseeeesees Items for ABGs to consider prior to submitting data 0nn0nnaannannannnnnnnnnnnnennne AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 30 AHDB CropBencht a Introduction Welcome to the CropBench user guide This guide has been designed for the use of Arable Farmers and AHDB staff to be able to assist users in navigating around the CropBench website This guide will be updated at regular intervals and contains help in the correct procedure to upload data onto the website It will also set out various parameters for Arable Business Groups and individuals to enable consistency for comparison of different farms and farming practices This manual takes you through the whole process from registering through to uploading the data and running CropBench reports T
37. enance Record costs such as hedging ditching hedge cutting drainage repairs and fencing and attribute accordingly to benchmarked crops AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 26 AHDB CropBencht a s Pest control and grain store fumigants Record all costs associated with pest control and grain store fumigants and attribute accordingly to benchmarked crops Water costs Record all costs associated with water usage for the farm Include water authority and or internal drainage board fees Also include farm borehole maintenance costs Rent and finance costs Record all actual rent and finance charges to the farm and benchmarked crops IMPORTANT NOTE Finance and rent costs will only be reported in an individual farm CropBench t report They will not be used or referred to in any group or regional reports unless specifically agreed and requested by all members of an Arable Business Group Rent Cost Record rent costs for land under either AHA or FBT tenancy Finance Costs lf you do not wish to disclose or include finance costs in CropBench leave these boxes blank and imputed costs will be calculated e Overdraft Record overdraft interest charges and apportion a part to allocate to the benchmarked crops e Loan interest Record loan interest allocated to benchmarked and to non benchmarked crops and other farm business ente
38. f machinery equipment and spares Record the total amount spent on machinery and spares including costs for 4x4s etc Then in the next field allocate an amount in which you attribute to benchmarked crops Remember to omit costs attributed to non benchmarked crops other farm enterprises and domestic costs as CropBencht automatically calculates and shows the non benchmarked total amount Cost of machinery and equipment hire and leasing This is asking you to record costs of machinery hire or leasing without operators for example temporary hire of tractor or machine for harvest or crop establishment Attribute cost to benchmarked crops as before Any machines that are supplied with an operator should be included in the contracting cost section Cost of crop specific contracting This section is for recording crop specific contracting costs The webpage will be pre populated with the benchmarked crops Record any crop specific contract costs For example e Contract cost for rape swathing e Contract baling of barley straw when all other crop straw is incorporated Costs of general contracting Record all contracting costs do not include specific crop contracting mole ploughing land drainage work or lime spreading as these are all dealt with elsewhere Costs of electricity Record all costs for electricity used Attribute costs to benchmarked crops Consider electricity use for grain conveyors elevators augurs fans workshop
39. fiable for the farmer Regional Officer and Regional Manager This may mean using the season such as Spring Barley or market for example Vining Peas Malting Barley or Milling Wheat Alternatively the name may relate to the stage in rotation such as First Wheat and Second Wheat Then press the icon You will then be taken to the next screen to which you can add additional crop specific information using the drop down arrows ec aa a aid This shows the completed enterprise information selected for a Winter Feed Winter Barley 2013 Barley crop Once you have selected each of ae the items click on the Save icon This will Barley quality oad take you baekto the previous screen Barley seed crop Seal cee Barley hybrid crop Hybrid crop No Cancel Print Page Once back into this screen you can go back Enterprises for Harvest 2013 and edit the entry or remove it from the Type Name 2 O record if necessary If satisfied you can Barley Winter Barley 2013 Winter Feed Edit details Remove then add additional enterprises until all of Add an enterprise them for the season have been entered Enterprises for Harvest 2013 Type Name Season Quality Actions Depending on the number of enterprises Wheat Winter Milling 2013 Winter Group 1 Edit details Remove entered the list will then look something like Wheat Winter Feed 2013 Winter Group 4 Edit details Remove th is Barley Winter Barley 2013 Winter M
40. g Benchmarked crops outputs grain value Record the Net or ex farm value of grain sold for each enterprise lf the grain has not yet been sold then either e Enter a zero value and complete this section at a later date e Enter an estimate CropBench can be revisited and updated at any time when actual sales have been made To ascertain the value of home used grain there are few options to consider Either value at the average price that the grain was sold for over the season or the value at the opportunity cost at the time of use ie what it could be sold for at the time that it was used on farm Benchmarked crops outputs other income Record any other income received relating to the crop Possible inclusions will be items such as e Straw either sold off farm or transferred to another farm enterprise eg animal bedding feed or energy use e Rape haulm e Insurance pay outs for crop failure faulty seed agronomist error or crop compensation received from utility companies etc e If a muck for straw agreement is in operation with a neighbouring farmer then either o Value the straw at the opportunity cost sale value and remember to include the contra cost of the FYM purchased in the variable costs section o As the contra balances out the sale income and costs you may choose to ignore and not include at all Note If you are recording your data to compare alongside an Arable Business Group then discussions should b
41. g worked on as shown in top right of webpage My consultants You can elect to allow a consultant to view your information They can be permitted and removed from accessing your data at any time by using the arrows A consultant needs to register as a consultant onto CropBench and can be permitted to access any farm datasets to which permission has been granted This can be useful for Arable Business Group data reporting Region This is the area covered by each AHDB Cereals and Oilseeds Regional Managers To determine in which area your farm is located click here AHDB Cereals and Oilseeds Region Map Proceed through the rest of the drop down boxes to choose County Farm Type etc NB If you are unsure of your average rainfall please check on this link www metoftfice gov uk VERY IMPORTANT Complete this section by clicking on the Update Update Details Details in the lower right hand corner of the page AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 7 AHDB CropBencht My details The next step is to click on the My Details icon on the green ribbon so that you can check your account details Getting Started Farm Details Enterprises Data Entry Report At the bottom of the screen there is a choice to use hectares or acres The default for this is hectares Please note that if you use other AHDB ben
42. h enterprise should be given a clear name which will be referred to throughout the process 3 Next click on Data Entry AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 6 AHDB CropBencht Se Farm details The website pages are controlled by the icons on the top line of this webpage They are set out so that each section should be completed from left to right of the page ie fill in the information in Farm Details then proceed to complete the Enterprises page and so on Fill in the details using the drop down boxes as shown here Fam Details Clicking on the arrow will reveal a a Example Farm drop down box of choices Left Financial Year End Leave as S AET A T T click mouse on the suitable My Consultants Disallowed Consultants option or use arrow keys on your keyboard and press enter Financial year CropBench is set up to record inputs and outputs for a specific growing season from planting to harvest It is envisaged that farmers will record their data annually to compare years As the majority of crops are harvested in the summer CropBench is set up for a September year end When first accessing the website the system will assume that you will want to record data for the current harvest year Use the drop down arrows to move the year back or forward 12 months Farm Name and Harvest Year bein
43. hat your data is correct and it has been validated if applicable you can then proceed to the Report section This offers the user great flexibility in the choices of information able to be accessed It also enables the opportunity to e View the report on the screen e Download and print out as a PDF style report e Download as an Excel spreadsheet for further investigation Simple or Advanced On opening the Reports section you will notice at the top of the screen there is an option to select Simple Criteria or Advanced Criteria The default for the program is set at Simple Criteria and this manual will concentrate on those The Advanced Criteria will allow you to drill further down to more specific areas of the farm enterprises Getting Started Farm Details Enterprises Data Entry My Details Help Sign Out Example Farm VQ4347 Simple Criteria Advanced Criteria working with year ending Harvest 2013 v IMPORTANT NOTE CropBench farm data will be uploaded annually each year after harvest costs and results are known September onwards As the autumn and winter period progress greater numbers of farms will be added to the dataset Therefore if you require a comparison of your results with regional average it needs to be noted that these will vary over time as more farm datasets are added The more datasets that are added then the more robust a sample will be It also needs to be noted that if you are comparing datasets
44. he manual also includes easy to use hyperlinks to useful information relevant to the process What is CropBench AHDB Cereals and Oilseeds launched CropBencht in June 2014 and is based on and supersedes the computer based cost management tool CropBench launched in 2005 The new plus version is solely web based with a data collection service offered to Arable Business Groups It is an AHDB Cereals and Oilseeds levy funded independent and confidential cost management tool which allows growers to make full analyses of total costs of production beyond Gross Margin level for cereal and oilseed crops CropBench can be used by individual arable farmers and consultants AHDB Cereals and Oilseeds offers a facilitated data collection service to Arable Business Groups The data collections are validated to ensure consistency This provides an up to date analysis by harvest year rather than by financial periods Arable Business Groups comprise local growers where group discussions from the results are supported by AHDB Cereals and Oilseeds ongoing Business Development Program This program centres on the AHDB Cereals and Oilseeds Monitor farms which are located throughout the UK Growers and Arable Business Groups using CropBench can generate a variety of reports produced in Excel or PDF formats tailored to their own needs for example an Enterprise Report which provides a breakdown of all costs incurred as well as enterprise income
45. information to make groups aware of at the start A Rent and Finance Data such as actual rents paid and actual finance costs will not be used in group reports and meetings Figures reported at these meetings will be Before rent and finance for confidentiality reasons Individual benchmark reports which are for each grower s own private use can contain actual rent and finance costs and we should encourage them to submit such data unless they object to disclosing this information to us By including these rent and finance costs CropBench will report their cost of production as accurately as possible If the grower downloads a report with regional comparisons this will contain an imputed rent and finance figure rather than the actual costs B Contract Farming Note For AHDB Cereals and Oilseeds Regional Officers and Managers Arable Crops that are being benchmarked must either be e On land that is owned by the farmer e On land that is rented by the farmer via an AHA or FBT Cropping areas where there is a contract farming agreement should only be benchmarked where the landowner has agreed and signed a Data Authorisation Form When this has been completed the contract farmed land areas should either be e Benchmarked separately using a different registration email and password e Benchmarked on the basis of the total area farmed as if it were a single unit The AHDB Cereals and Oilseeds Regional Manager Officer and grower
46. lease choose other crop from the drop Gown list and give R a name le allied crop any costs Incurred in establishing ese crops can then allocated directly to hem 4 Name Please describe each crop wih a clear name This name will De used trowghout the programme and reports 5 Add button To Getermine crop quality and planting season please click the 300 bution at the botom of this page This enterprise hasn t been recorded in CropBench before Type Ear ey v AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBench Website user guide Version June 2015 8 AHDB CropBencht Sg Click on the icon as illustrated and you will be taken to a page where you can select a crop This enterprise hasn t been recorded in CropBench before Click on the arrow to reveal a drop down box from Barley which you can choose your Name Beans Choose a s Grain Maize identify this enterprise crop Linseed Cancel Oats Oilseed Rape heat Type Barley M Copyright AHDB 2 If you have not entered data for a crop in a previous year s CropBench you will need to select the button above where you can edit the information if this is your first year uploading CropBench this option is greyed out and not accessible Select the crop required and give it a name that you can recognise It is recommended the name used is consistent across groups and is easily identi
47. lseeds Manager Scotland 07972 636679 gavin dick ahdb org uk While the Agriculture and Horticulture Development Board seeks to ensure that the information contained within this document is accurate at the time of printing no warranty is given in respect thereof and to the maximum extent permitted by law the Agriculture and Horticulture Development Board accepts no liability for loss damage or injury howsoever caused including that caused by negligence or suffered directly or indirectly in relation to information and opinions contained in or omitted from this document Agriculture and Horticulture Development Board 2015 All rights reserved AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 38
48. ng criteria e The farm business is involved with an AHDB Cereals and Oilseeds linked Arable Business Group or AHDB Cereals and Oilseeds Monitor Farm Group that has agreed to use the CropBencht service The validation service can be operated in one of two ways 1 CropBench data is collected and uploaded by AHDB Cereals and Oilseeds Regional Managers or one of the Regional Benchmarking Officers They then electronically send the data off for a validation check by a trained validator The validator checks the data to see if there are any obvious errors in the upload and checks the information provided is within normal parameters Any queries regarding the information provided are either answered by the AHDB Cereals and Oilseeds Regional Manager Officer concerned Occasionally the Manager or Officer will refer the query back to the farm for clarification When the account is deemed to be correct it is approved and the farmer is informed that the data has been validated and the reports are available on the website 2 Afarmer in an Arable Business Group may decide that they would like to upload their own data onto CropBench In this case the AHDB Cereals and Oilseeds Regional Manager will inform the CropBench Administrator that the farmer is part of an agreed benchmarking group When the farmer has completed their data upload they inform the CropBencht Administrator that it has been uploaded and is ready for validation This is done by clicking
49. of in kind benefits to full time employees Includes costs such as market rent council tax and water Please note an Arable Business Group may choose not to apply opportunity costs for rental values if this is the case use the Notes section to confirm this e The program then asks what percentage of the total full time labour cost should be attributed to the benchmarked crops An employee may spend 25 of their time on another enterprise on the farm such as a sheep flock for example A farmer will probably not have specific records of this but will have a general view regarding time allocation for various farm tasks Part time labour The same criterion applies for part time labour as well and should be entered as such Employed labour full time equivalents This question asks you to enter the number of full time equivalents full time and part time combined that are allocated to the benchmarked crops For example if there are two full time workers that work 75 of their time on the benchmarked crops that would be 2 x 0 75 1 5 FTE Full Time Equivalent Then if there was a part time worker who effectively worked half time on the farm O 5 FTE but only worked 50 of that time on the benchmarked crops that would be 0 5 x 0 5 0 25 FTE Therefore in total 1 5 0 25 1 75 FTE on benchmarked crops and recorded Family or proprietor unpaid labour The same calculation is carried out to attain the number of Full Time Equivalent labour
50. of this manual or accessed here They include cine paemani EA e Data Entry Booklet DEB This is a Guides document to download to enable the user to record all the information required for CropBench in paper form prior to upload e Essential Data This is a summary of the information required in order to complete a CropBench account e Your CropBench report explained e Website Registration Procedure instructions for farmers consultants or students e Data Authorisation Form This form is used by AHDB Cereals and Oilseeds staff when collecting data AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 5 AHDB CropBencht Website registration Enter the website http www cropbenchplus org uk The first page that you will encounter will be the one shown left The website main controls can be seen clearly on the green ribbon Register News FAQ s Contact Us Guides Forms and Examples at the top of the page iilii These include News regarding CropBench mae Liatina aapea iamiam re ag there any changes you could make to the way you manage your arable frequen tly aske d questions CropBench has been developed to heip you sewer hose questons Al you need 1o do is enier desis stywe FAQS and the page for enterprise useful guides forms and CropBench is made up of six cost clusters to make data input easier examples Before you c
51. on the more advanced criteria there will invariably be fewer datasets which will meet a more rigorous criteria The system requires a minimum of six farms for comparative purposes Report Options CropBench will report results per individual crop enterprise Therefore the first choice that you will have to make is the crop to report on Use the drop down arrows to select a crop type The screen if applicable may then refresh at this stage to show the different enterprises within the crop type Select and click on the crops that you would like to be reported You can choose more Report Options Enterprise Type Wheat Enterprises 7 W Wheat 1st Bread 7 W Wheat 2nd feed than one to compare alongside each other You can then select the report type which can be either a summary or a more detailed report AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 30 AHDB CropBencht as Comparison You will then be able to select three more options Comparison Benchmark Compare To Group show Values per enterprise as entered Ranked by Total Cost of Production Benchmark e No Comparison Will be your individual farm report with no comparison It will include your actual rent and finance information as entered in your CropBench upload e Report to group Will provide a comparison with your Arable Business Group To be able
52. ops and enterprises section Farm subscription costs Record all farm and membership subscription fees for example e NFU TFA and CLA subscriptions Farming journals Machinery rings and buying group fees Agricultural societies Research organisations GPS Subscriptions BASIS and NRoSO fees Farm Assurance fees Business and office costs Record business and office costs for example e Postage and stationery e Staff training e Waste disposal costs Accountancy Record business costs associated with accountancy and farm consultancy excluding agronomy costs and secretarial support for bookkeeping Insurance costs Record insurances costs for example e Buildings e Public liability e Machinery and vehicles exclude private motor vehicles e Crop and materials in store insurances Save When all of these items have been recorded remember to your work When you have completed all the clusters of CropBench it is a good idea to check over your work again but using the Check data facility When you are satisfied with your uploaded data you can proceed to the next stage AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 28 AHDB CropBencht Sg Validation AHDB Cereals and Oilseeds provides assistance for uploading CropBench and a validation service to all AHDB Cereals and Oilseeds levy payers who fulfil the followi
53. rprises e HP Interest Allocate HP interest charges to benchmarked crops and then allocate non benchmarked crops and other farm business enterprises For example if the HP interest is for a tractor or other machine purchase then refer back to the machinery calculator to ascertain the percentage usage amount attributed to the benchmarked crops e Bank charges and fees Allocate bank interest charges to benchmarked crops and then allocate non benchmarked crops and other farm business enterprises ave When all of these items have been recorded remember to ha your work Remember you can use the Check data facility in each cluster to check whether the data uploaded falls within parameters that you expect for the crop AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBencht Website user guide Version June 2015 2 AHDB CropBencht a Overheads Cluster The final cluster is for recording general overheads for the See ae E ee a eee ae ge ae a business Again each item is divided into cost allocation Remember the mouse for the benchmarked crops and then any non hover helps for benchmarked crops other business enterprises or private guidance domestic costs OK KKK KK Ok Telephone Record all telephone costs including landline and broadband rental charges landline and mobile phone charges Remember to include the cost for any private and domestic use in the costs to other cr
54. st farmers will have a good idea of how they are used Depreciation rate This is recorded and changed as described above Arable Business Groups may decide to set their depreciation rates as a group decision AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 22 AHDB CropBencht _ When you have added all the machines owned and used for the benchmarked crops you can then upload the data back onto the CropBench website Click bore to upload data to website NB An explanation of how labour and machinery costs are apportioned across benchmarked enterprises and how this can be changed is included in the Appendix Second year uploads of machinery calculator The machinery calculator as for all of the calculators does not retain data for subsequent years and so will have to be completed from scratch again However the machinery calculator data for the previous year s CropBench can be retrieved by the following method Help Sign Out Example Farm VOA weri with yaar ending Harvest 2017 Harvest 2014 Harnes 2013 i Are you sure you want to leave this page Message from webpage way from this Are you sure you want to navigate a page If you leave this page now your changes will not be saved gt Leave this page gt Stay on this page Save your work before proceeding with the next part
55. sts 64 114 x 100 56 1 Therefore in this case 43 9 of the labour and machinery costs and depreciation would be attributed to the wheat enterprise and 56 1 to the oilseed rape AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Development Board AHDB CropBencht Website user guide Version June 2015 36 AHDB CropBencht a Changing the weighting factor for labour and machinery The table listing the default weighting factors for the various enterprises is located in the Machinery and Power Excel spreadsheet The default weighting factor table together with the instructions in the grey text box below can be found on the right hand side of the spreadsheet Machinery and labour costs are apportioned between benchmarked crops using weighting factors Default values for each crop type can be seen in the table below Users can enter their own weighting factors in the grey boxes above or leave blank for default values to be used The weighting factors should take into account the intensity of labour and machinery use between crops Consider establishment methods number of machine passes and grain drying cleaning storage 4 A weighting factor of 1 will allocate twice the cost per hectare of a weighting factor of 0 5 Default Index Table This Default Index Table has First Winter Feed Wheat been devised by the AHDB Cereals and Oilseeds Regional Wheat Managers There is an option which is for Other Crop 1 2
56. u use this first option if you are benchmarking a crop this year that you also benchmarked last year This will maintain the year on year comparisons If in the Subsequent year you are growing additional crops to that which were grown use the second option Any crops no longer grown or not being benchmarked can be ignored entered data for this enterprise on CropBench last year Harvest 2013 Winter Barley 2013 v Winter sel 2013 This enterprise hasn t been recorded in CropBench before Type Name Choose a short name which helps you identify thi Add Cancel IMPORTANT NOTE As you can see from the Summary of enterprise above each enterprise can be edited and removed Removing an enterprise once it has been set up is unfortunately not as straightforward as it appears and has implications for the calculators throughout the CropBench website This option should be avoided where possible to minimise the need to manually adjust the calculators within the site Contract farmed land note for AHDB Cereals and Oilseeds Regional Officers and Managers Arable Crops that are being benchmarked must be either e On land that is owned by the farmer e On land that is rented by the farmer via an AHA or FBT Cropping areas where there is a contract farming agreement should only be benchmarked where the landowner has agreed and signed a Data Authorisation Form When this has been completed the contract farmed land areas should
57. units for family labour This will have to be gleaned from the farmers general view of the amount of work time that is spent on each enterprise from preparing a field to harvest and eventual sale of crop Value for one full time family labour unit This is a financial value a farmer would like to assign to a full time equivalent as reward for labour This figure will then be multiplied by the number of full time equivalents recorded in the field above to arrive at a cost of family proprietor labour for benchmarked crops By entering a ZERO in this field the program will automatically default to 30 000 year per FTE This is only a guide If you are part of an Arable Business Group you will need to have a discussion as to what the group considers to be a fair rate of return for work done on the Arable Enterprises NB An explanation of how labour and machinery costs are apportioned across benchmarked enterprises and how this can be changed is included in the Appendix AHDB Cereals and Oilseeds is a division of the Agriculture and Horticulture Develooment Board AHDB CropBench Website user guide Version June 2015 20 AHDB CropBencht Sg Machinery Cluster On entering the machinery cluster section you will notice that there is an Excel mee Machinery Calculator calculator similar to that found in the Variable Costs Cluster The procedure for opening and uploading this spreadsheet calculator is exactly the same Please refer to
58. urchases this year Add the value of any additions to machinery purchased during the year Sales this year Include the value of any machines sold If you are purchasing a replacement machine then include the second hand value of the original machine at the start of the year Include the purchase price of the replacement and the sale price of the Outgoing machine See example below for a baler allocated to Second hand Net Value of allocated to other crops value atthe Purchases this Sales this the livestock Depreciation Machinery amp equipment ors Year Year Purchases Rate aai Salen Di benchmarked or year crops off farm contracting Grain amp Harvest Equipme pts Baler 2000 5000 2500 2000 100 0 suggest 15 lf you sold a machine in a year and purchased a different machine to a higher specification then you may decide to include the sale price in the original machine row and include the new machine in a new row Percentage allocated to benchmarked crops Record here the percentage of time the machines are used for the benchmarked crop enterprises This will vary from farm to farm for example e Machines may be used for other crop enterprises not being benchmarked e Machines may be used for off farm contracting e Machines may be used for other farm enterprises such as livestock operations lt may be difficult to ascertain a specific allocation of percentages for individual machines but mo

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Website user guide - AHDB Cereals &amp; Oilseeds

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Website user guide - AHDB Cereals & Oilseeds