internet user guide 2008
Contents
1. everythingoffice Office Supplies Furniture Business Machines C Dieplay Groen products only Display thumbnais Product ind Todays Specials Quick Order New ucis Expert Advisers Envelopes Printing Supplies Finder 27 81 cos Print and Design Index unwanted items This feature will offer you the following benefits all credits will be visible online ensuring the reporting figures are 100 accurate It also gives you the confidence that credits are being raised on your account and gives you the ability to determine this 19 Order Tracking Order tracking is the history of all the orders placed on your account using the Everything Office web site It breaks down the reporting into two areas Recent Orders This table displays all completed orders for your account by date Most recent first exceeding expectation special Offers Catalogues About Us Contact Us ey Members Registe Sa for current financial year E 0 00 Click F 147 39 FAS 71 E 13 25 E 0 00E 0 00E 0 00E 0 00 ou a Ma 6 00 EE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Mov Dec Spend Reports spend by Product spend by lhem Spend by Dept Graphic View Fig 15 internet user guide 2008 JOIN SHARRON DAVIES AT THE i Home Spevia Offers Conta Us Terns And Gordilgns Logout LEITZ _ LEITZ OFFICE GAMES 22 Query Order This allows you to bring any query regarding a sent ord2. 0 87 0 15 1 02 Product Index EEIE TIETEEN Todays Sperials FIRE Br pare Quick Order Pa bel New Products Home Special Offers Contact Us Terms And Conditions Logout Your Catalogues apend Reports a LEITZ ee spend by Deparment es fl JOIN SHARRON DAVIES AT a spend by Product ery __ THE LEITZ OFFICE GAMES Spend by Item Volume by Item Check Out Fig 12b everytr 1 f Le office exceeding expectation Home Office Supplices Furniture Business Machines Print and Design Special Offers Catalogues About Us Contact Us Order Number Cost Centre Reference C1 Display Groen products oniy Purchase Order Number Order Details oxpey Delivery Charge Wat Product Index Tal Cea Change Payment Method ais Delivery Type Next Day Delivery Charge 0 00 Parcel Label joo bloggs Change Delivery Address i Change Delivery Method Spend by Department Home Specia Offers Contact Us Terms And Conditions Logout Spend by Product Volume by Item Check Out Fig 12c internet user guide 2008 18 Charge my Account This option will only be available to accounts that have been set up by Everything Office Check Out Fig 12a 16 Order Authorisation The Checkout procedure explained in the previous section can perform three actions 1 To submit the order directly to Everything Office or 2 To place the order in the authorisation area or 3 To place the order in the authorisation
3. all at pre negotiated prices An employee makes their product selection and the request is cleared automatically or sent to a line manager for authorisation depending on the specific requirements of your company To make the product selection process as easy as possible each cost centre is able to create their own customised catalogue of products which reduces the selection internet user guide 2008 sn ee er Em G OC Tel Oo 4 UP hie pete Di hee eve bios options down to a manageable range of core items We call this catalogues you build The site also offers a sophisticated product search by key word as well as allowing the input of a product code To assist in finding some of the more difficult items e g Inkjet and Toner Cartridges Envelopes and Folders an expert finder is an option which allows a series of feature buttons to be selected with the resultant list of products to match being returned instantly The website has the ability to log each order which ultimately gives a complete picture of how resources are being used through the comprehensive reporting facilities Every requisition can be allocated to an individual cost centre and then provides the company with detailed reporting on how much has been spent per month year to date including which category of products are being purchased Everything Offices e commerce solution is easy to use and is by far the best websi
4. Deparment nd by Product Spend by ltem Product Sort Fig 4 internet user guide 2008 Product Code Description AF Inkjet Printer Clear Price Ascending Sachets 6 PC Buds Re Price Descending Product Code 102334 Environmentally Friendly Pack Size 1 mere info Brother Inkjet Multifunction Printer Colour 22ppm zi ppm Pictbridge 100 Sheets Ref DCP150C Product Code 739535 Pack Size 1 mare info Brother Inkjet Multifunction Printer Colour ppm Mono Zi pom 14 4Kbps 170pp Memory 100 Sheets Ref MFC260C Product Code 739608 Pack Size 1 mare Info Grother Inkjet Multifunction Printer Colour 25ppm Mono Z5ppm 14 4Kbps 400pp Memory 100 Sheet Ref MFC680CN Product Code 739632 Pack Size 1 more info Price 6 54 Saving 29 Stock 1 1 add to basket Price 57 30 Slock 3 TE Ox to F basket Price 91 67 Stock 4 ada tn basket Price 160 43 Stock 4 aca to basket 8 Product Code Search If you already know the product code of the product you wish to order simply enter it in the product code field Fig 5 The product detail including picture will appear on screen and it can then be added to the basket or you can add it to your custom catalogue everythingoffice Home Office Supplies Furniture Business Machines Index Below the product you are looking at we have also linked associated products to try and make it easier for you to find the products you n
5. Planning amp Accessories Furniture and Office Environment Furniture Office Environment Wall Notice Boards r Miscellaneous Spend oP Bespoke Printing Spend by Department Business Gifts spend by Product Unclassified Ol Digplay Green products ony Display thumbnails exceeding expectation Special Offers Catalogues About Us Contact Us Computers Machines and Supplies Computer Accessories Computer Hardware Computer Media Supplies Computer Software Office Machine Supplies Office Machines Presentation Equipment Presentation Supplies Printen Fax Copier Supplies Facilities Management ee Catering Safety amp Security Hon Spence Offers Contact Us Terre And CGondilurs Layout Tracking Recent Orders Part Built Orders Onder Authorisation Product Index Fig 7 internet user guide 2008 2LEITZ vivanto 11 10 Today s Specials This takes you to the Special Offers page as does the button on the home page From time to time Special Offers are set up by Everything Office and are listed in detail with everythingoffice Home Office Supplies Furniture Business Machines LI Display Green products only Fellowes Brite Mousepad Mat Hard Display thumbnai Plastic for Accurate Tracking Fish Bowl Ref 5881103 Product Code 311024 Pack Size 1 Enveloves Saving 11 9 Folders Printing Supplies Finder iene a basket Req Pad Frequent Buys Your Catalogues Spend Reports Laitz V
6. Toner Cartridge Price 97 07 Yellow Ref 026724 Product Code 214865 Pack Size 1 more info Printer Supplies Finder Results Fig 9 internet user guide 2008 Stock 114 a 13 12 Personal Catalogues This option splits into two areas Frequent Buys This option lists your most commonly purchased items Catalogues you build Perhaps the most important feature in assisting you to build your order swiftly Your custom catalogue is unique to each cost centre and displays all products that you have added into categories copier paper envelopes etc These categories are displayed alphabetically All you need do is input a quantity against a product and any others you may wish to order then select Add to Basket All of the selected products are placed into the shopping basket at once Whenever a product is displayed in detail the option to Add to Custom Catalogue is available Again only quantities need to be entered before adding the product s to the basket Index 13 Green Products The environment and global warming is now a big part of everyone s day to day life so to make the decision easier about whether to go green or not has now been made even easier on our improved web site When browsing our on line catalogue you now have the option to look for just Green products These are products that are either made from recycled content or they have been produced from a sustainable sou
7. area and e mail the relevant user that this has been done everythnooffice Home Office Supples Furniture Business Machines Display Green products only IM Display thumbnails Product Index Todays Specials Quick Order Pan Built Orders i r ori Order Authorisation Fig 13 internet user guide 2008 Index Without authorisation an order can be placed directly by the user without any intervention by the line manager With authorisation all orders irrespective of who has placed the order will have to be authorised This will require the line manager who has been given authorisation to visit the relevant authorisation page and check the order and if satisfied to pass the order for transmission to Everything Office by selecting the yes authorise button An automated process can be put in place whereby an email is automatically sent to the line manager telling him her that there is an order that requires authorisation The procedure is then as below exceeding expectation Special Offers Catalogues About Us Contact Us Guest Guest Guest Guest Guest Guest Guest Guest Cucst Gucat Guest Guest Guest Guest Guest Guest Guest Guest Guest Guest Guoat Guoat Guest Guest Guest Guest Guest Guest Gueet Guest 19 e As a value added service to your colleagues whom you may be ordering stationery for Everything Office can set up an automatically generated email that details the order
8. 0 or Fax 0800 980 2080 email sales everythingoffice co uk website www everythingoffice co uk exceeding expectatio am 24 everyting LUXE OWA Group Ltd Vernon House Marina Lowestoft Suffolk NR32 1HH Telephone 0800 980 1080 Facsimile 0800 980 2080 Email sales everythingoffice co uk 0750 ORS s 0E0150 www everythingoffice co uk
9. Account My Favourites Recent Orders Terms and Conditions News amp Articles Focus MD speaks A word from Salos Filing Cabinets Cupboards amp Lockers internet user guide 2008 x 1 4 kr F only SE Ng A Save 11 9 Quick Links Fumlture installation FAQ s Site Map Special Offers New Products Quick Order Entry Print amp Design Everything Office offer a whole range of bespoke print and new media options for your company A complete design print and project management service is available through our site So look no further for all your office stationery corporate newsletters brochures websites and advertising Special Offers Follow this link to gain access to our great special offers and promotions section You can now browse our offers before entering the e commerce section of our site Keep your eyes on this page as it changes regularly you may find the deal you have been waiting for Catalogues Everything Office have created 3 different catalogues to provide you with alternative ways to find products Our traditional e commerce solution our clever turning pages electronic version of the paper catalogue and our easy to use brand index Index About Us So what are we all about Follow this link to find out more about us and how we can help your company to realise its ongoing potential Contact Us For more information about Everything Office or for help with any problems you
10. achines Print amp Design Special Offers Catalogues About Us Contact Us office supplies for every office AS the name suggests Everything Office can supply your business with everything you need for the office As well as office supplies and stationery products we can offer your business a complete solution for the office including a wide range of office furniture and seating and a personalised print and design service all delivered quickly and affordably Our online catalogue has over 20 000 products available for a next day delivery nationwide if you need professional advice on which products are best for your office why not give our fully tained knowledgeable account managers a call for advice bic markers permanent only 4 1 Ovat mp LE Peut leitz vivanto box file ony 29 58 D fellowes mouse mat only c4 GO vat mp ES dSsvat Delivery Detalls Quick Links Dellvery Opilons Fumlture Installation Delivery Locations FAQ s Returns Polley Site Map eave 32 5 Save 11 09 Your Acoount My Favourites Recent Orders Torms and Conditions special Offers New Products Quick Order Entry Filing Cabinets Cuphoards amp Lockers internet user guide 2008 5 4 Summary of Important Features The Everything Office website has some extremely useful features that you will find of particular help in the running of your account These include up to the minute reporting by cost centre department rig
11. as submitted authorised directly to them This is particularly important if they are in different parts of the building or indeed in different parts of the country e A non authorised user after placing an order and checking out would see Fig 13 by selecting the authorisation button It lists the orders that have been placed but informs you that you do not have the relevant permission There is also the option to manually e mail any authorised user the details of who are listed at the bottom of the screen Those who do have the authorisation privileges see Fig 13 Everything Office will set up the necessary accounts so that an automatic email is sent for the attention of the relevant authorisee telling them that an order is waiting for their attention By selecting the order number the site opens up the order and allows it to be amended If however the order is acceptable select the YES statement at the end of the line or select the Authorise Index All button In the event of there being a number of orders awaiting authorisation this button will authorise every order in one go The orders will only now be sent to Everything Office You can now have even more control over your stationery purchases by setting pre agreed levels you can now add any of the following controls 1 The restriction of an order being processed if the value of an individual product is greater than a pre determined value 2 The
12. e Each cost centre is linked to a specific delivery address alternative addresses can be set up by Everything Office at the discretion of the customer Within each account each cost centre s purchases can be viewed in the Spend Reports by department which shows monthly spend by department cost centre Alternatively you can select a different cost centre from the drop down list The drop down box will only contain the cost centres that you have permission to use exceeding expectation Home Office Supplies Furniture Business Machines Print and Design Special Offers Catalogues About Us Contact Us wy Members Register a the next number on the Account PO Number list BELOODONON001 Apply this PO number Cost Centre 0002 Accounts Department _ Display Green products only M Display thumbnail Index als New Produc Expert Achisers Envelopes Folders ting Supplics Finder Personal Catalogues mini catalogue 297013 Order Tracking Recent Orders Shopping basket screen Fig 10 internet user guide 2008 Q checkout Details of Order number 92283 Pack Pack samo ewok Noo une PF 5 Star Office Punched Pocket l Polypropylene Top opening 50 1 93 1417 0 07 Micron A4 Clear Pack 100 SubTotal 0 07 Delivery Home Specie Offers Contact Us Terns And Condiions Logout 15 PO Number The purchase order number will automatically be populated with the Everything Office automatica
13. e same order throughout the day without having to be connected for the duration The quote currently being worked on is shown in red Again these are listed by date most recent first Quotes can be deleted by selecting the minus sign exceeding expectation Special Offers Catalogues About Us Contact Us there have been any problems with your delivery for example if something is broken or notin the box please C Display Green products only A Depay thumbnais Query Order Fig 16 internet user guide 2008 give us as much information as you can in the box below and then click the submit button Query for order number 91334 7 submit comments Home Special Offers Contact Us Terms And Conditions Logout 23 20 Summary All in all this site is very easy to use and contains some powerful features The reporting and control features are as comprehensive as any internet site Other features assist in the building of orders in a time efficient manner the direct links to Everything Office via order query negates the need for paper copies of orders and continues the electronic communication necessary in the drive towards the efficiency only e commerce can provide internet user guide 2008 Index Should you require further information or perhaps you are interested in a more detailed demonstration then please do not hesitate to contact your dedicated account manager on Tel 0800 980 108
14. eed There are alternative products i e if you are looking at a blue letter tray and we also do a red letter tray it will be shown here Complements if you are looking at a letter tray here will be listed the risers or products that are from a matching set exceeding expectation Print and Design Special Offers Catalogues About Ua Contact Us Members Register 5 Star Office DVD R Recordable Disk Write once Cased 6x Speed 4 7GB Pack 5 C Display Green products only M Display thumbnails Product index ick r New Products Export Achisears Envelopes Folde Printing Supplies Finder Frequent Buys Your l Spend Reports spend by Product spend by liem Returns Oncker Recent Orders Part Built Orders Onder Authorisation Product Detail View Fig 5 internet user guide 2008 1 m Recordable DVD R lt x specd recording Write once d TGE capacity I a In jewel canes Pack ofS Pack Wier 0 46 ky Pack Dimensions 144552125 om add to custom cataloguet 2 29 bigger pack E B 50 E RAT E 15 20 E 3 44 Index Bigger Pack Smaller Pack Value Alternative as warranty details on electrical products or Higher Quality COSSH health and safety data sheets where appropriate and we are continually adding By clicking the More Info bigger images to make it easier for you to see Bigger Picture button we have what you are buying All this information will listed even more co
15. er to Everything Office for their attention See Fig 16 Selecting the question mark brings up a text box for you to add your comments For example the order may be incomplete or contain a damaged product You could then enter such a message and then select Submit Comments The comments will then automatically be emailed to Everything Office for them to action Re opening old Orders To re open an old order select the order number from the recent orders list Every line in this order will now contain an empty check box at the end The bottom of the selected order will also contain two options and allows for the soeedy processing of similar orders Replacing Current Quotes A Quote is an order that is currently being built not yet checked out This option allows you to replace the current quote with an old order everythnaoffice Home Office Supplies Furniture Business Machines Product Search b Index Adding Selected Lines By using the check box at the end of each line it is possible to add part of an old order to your current quote Any lines that are checked ticked will therefore be appended to the latest order Part Built Orders Any order that is still part built is referred to as a quote This is useful if you lose your internet connection part way through an order It will be stored as a quote which you can simply re open and complete once back on line It also means that you can build up th
16. es everythnaoffice Home Office Supplies Account Marne User Marre Password Cartridge and Toner Finder Envelope Finder gt gt Folder Finderz gt Copier Paper gt gt Envelopes gt gt Inkjet Printer gt gt Laser Printers gt gt Multifunctional Printers gt gt Folders amp Filing 2 Chairs and Seating gt gt Deskszz Workstations gt gt Furniture home page Fig 1 exceeding expectation Business Machines Print amp Design Special Offers About Us Contact Us Catalogues office supplies for every office AS the name suggests Everything Office can supply your business with everything you need for the office As well as office supplies and stationery products we can offer your business a complete solution for the office including a wide range of office furniture and seating and a personalised print and design service all delivered quickly and affordably Our online catalogue has over 20 000 products available for a next day delivery nationwide lf you need professional advice on which products are best for your office why not give our fully tained knowledgeable account managers a call for advice bic markers permanent leitz vivanto box file fellowes mouse mat only 4 1 dx mp 6 2tevat Offies Furniture Office Desk Office Chairs Management Seating only 4 BO wat mp ES 45 vat Delivery Detalls Dellvery Optons Delivery Locations Returns Polley eave 42 56 Your
17. everyting Office internet user guide 2008 Internet User Guide 2008 Table of Contents Section Introduction Getting Started Log In Summary of Important Features Building an Order Requisition Pad Keyword Search Product Code Search Product Index Today s Special Page 3 4 7 8 9 10 11 12 Expert Advisors Printer Supplies Envelopes Folders 13 Personal Catalogues Green Product Shopping Basket Checking Out Order Authorisation Budget Control Spend Reports Order Tracking Summary SEI Er pe HATT internet user guide 2008 14 14 15 16 17 19 19 20 20 21 22 22 23 24 sa ee i a a a i 3 ei i a T h ge ee LC cia be err a eee PAU bandes Di Sof ajA Gt TE Tous UT ibe rester bee Sees sale rank tee corses Introduction Welcome to Everything Office s new improved Internet based office products website There is no doubt that e commerce is playing an ever more important role in the procurement channels especially in the business to business B2B level Emphasis on the purchasing function has made the prospect of automating all or part of the requisition to settlement process a realistic prospect with e commerce By streamlining existing purchasing processes companies can realise immediate cost savings The Everything Office e procurement system gives authorised employees access to an electronic catalogue containing more than 20 000 products
18. g 11 internet user guide 2008 027275 Imperial House Imperial Way 027275 Imperial House Imperial Way 3013 Marketing Department 3013 Marketing Department 0002 Accounts Department 0010 Computer Consumables Department 0007 Customer Services Department VOUS Despatch Department 0003 Directors Offices Head Office Head Office 0009 Internet Customer Services Department 0008 Internet Sales Department 0006 Invoicing Department 01000 Marketing Grivelink Nottingham 0005 Purchasing Department OUUL Sales Department Testlohn test Home Special Offers Contact Us Terms And Conditions Logout 16 15 Checking Out By selecting the Checkout Now button the following details are returned for checking prior to the order being submitted See Fig 12a Order Details The details of the order about to be completed are shown here as follows e Order Number This is the web order number automatically assigned by Everything Office e Cost Centre Reference This will remain blank if there are no cost centres e Purchase Order Number Will be the same as the Everything Office generated order number unless it was overwritten with your purchase order number in the shopping basket screen everythingoffice Home Office Supplies Furniture Business Machines Print and Des Jorder details Order Number Cost Centre Reference Purchase Order Number Order Value Delivery Charge VAT Tota
19. have use any of the contact methods listed on this page to get in touch with us we are always happy to help Other Information Along the bottom of our main site you will notice a number of text links that will help you navigate your way around Some of these links also give you more information on the various services that Everything Office can offer your company internet user guide 2008 3 Log In If you already know your personal internet account log in details you can enter your account number username and password directly from the home page This will automatically take you straight to the online catalogue See Fig 2 below Index If you have not been provided with any login details from your personal account manager you can register your details by selecting the Register link and completing your details as requested everythnaoffice Furniture Once Jupp es Cartridge and Toner Finder Envelope Finder gt gt Folder Finderz gt Popular Searches Copier Paper gt Envelopes gt gt Inkjet Printer gt gt Laser Printers gt gt Multifunctional Printers gt gt Folders amp Filing 2 Chairs and Seating gt gt Deskszz Workstationg gt gt Offios Furniture Office Desk Office Chairs News amp Articles Focus MD speaks A word from Sales Login Fig 2 Management Seating exceeding expectation Business M
20. ht down to the product level The Authorisation option allows you to check orders that have been compiled before they are finally submitted as orders Budget control features that allow you to set limits by each line each order right up to monthly budgets 5 Building an Order Once you are logged in there are a variety of tools available for you to use Our site provides many different ways of finding products or bringing commonly ordered goods immediately to hand Index 6 Requisition Pad This is also referred to as Order Template A Requisition Pad can be assigned to an account All users within that account then have access to it It acts as a quick order list in which only the quantities have to be input It is usually populated with the more popular products that you will order every day your Top 10 or so Why are there two add to basket buttons Long templates disappear off the screen By having two buttons Add to Basket will always be available whether you are near the top of the template or at the bottom After selecting Add to basket the populated quantities with their associated products will be put into the shopping basket 7 Keyword Search with New Fuzzy This allows you to search for products by keying in a description Fig 3 We have recently added a new feature to this search called fuzzy A fuzzy search allows you to search for a product by giving only a vague descri
21. ivanto Box File fl D imeni Polypropylene with CD Holding nd Flaps 40mm A4 Blue Ref 45310035 Pack 10 Product Code 407713 Pack Size 1 Spend by Product Price 29 58 Saving 26 2 onu M acid to basket Special Offers Fig 8 internet user guide 2008 Print and Dos lon Index the Special Pricing If you select a product that happens to be a special offer without Knowing it you will automatically receive that preferential price See Fig 8 Spec Offers Sort By OriainalOrder B Kyocera Laser Printer Multifunction 36MB Modem 33 6Kbps Mono 18ppm 600x600 dpl Ref F35 1118 MFP Product Code 194029 Pack Size 1 Price 421 36 Saving 15 9 M acid to basket influx Bookcase Tall W600xD3502H1600mm Beech Product Code 261923 Pack Size 1 Catalogues exceeding expectation About Us Contact Ue 5 Star Office Storage Box Self Assembly W383x0330xH282mm Grey Pack 10 Product Code 908978 Pack Size 10 mini catalogue Price 19 95 Saving 56 acd to basket Adroit Sintra Duo 1600 Desk Extra Wave Left hand W1600xD1200xH726mm Beech Product Code 709866 Pack Size 1 aT i Price 289 18 Saving 37 4 12 11 Expert Advisors This option provides an advanced search facility making Printer Supplies Envelopes and Folders easier to find The three types of product are separated into sets of criteria For Printer Supplies Finder simply select the bra
22. l Cost C_ Display Green products only E Display thumbraiks 92283 0002 123 0 87 0 00 0 15 1 02 Product Index Todays als New Products Expert Advisers Print Si O payments Index e Total Cost Cost of the order including VAT Check Out Fig 12a Check Out Fig 12b Check Out Fig 12c Delivery The delivery address is displayed here Remember if addresses have been linked to cost centres then the address displayed will be associated to the cost centre this order has been assigned to There is an option here however to select a different delivery address By selecting the change address button you then have access to alternative delivery addresses These as stated earlier will need to be set up by Everything Office in advance exceeding expectation Special Offers Catalogues About Us Contact Us Accept Terns and Conditions MT View Terms an To simply add this order onto your account to be billed on your next invoice please select Charge my unr lome Special Offers Contact Us Terms And Conditions Logout JOIN SHARRON DAVIES AT LEITZ Fi THE LEITZ OFFICE GAMES Check Out Fig 12a internet user guide 2008 17 Index Sisiauial nooffice exceeding expectatic Home Office Supplies Furniture Business Machines Print and Design Special Offers Catalogues About Us Contact en Product Searcn b H Display Green products only PT Display thumbnails 0 00
23. lly generated order number unless overwritten You can change this number to coincide with your internal purchase order numbers if necessary If overwritten the update arrow must be selected to save any changes you have made to the purchase order number By holding your cursor over the blue button a full description will appear advising you of your options Number of Packs The number of packs can also be changed within the shopping basket Again the everythngoffice Heme Office Supplies Furniture Business Machines Index update arrows must be selected to save these changes as well as to recalculate the order value Remove from Basket You have the option at this stage to remove any unwanted items from the order Select the Minus sign to remove the product from the basket The screen will refresh and a new order value will be calculated Checkout Now You must select this option when you are ready to complete your order This is the first step in Submitting an order to Everything Office exceeding expectation Contact Us Cataloques About Us ey Members Register 016056 Supply Chain Management 016056 Supply Chain Management Speolal Offers C Display Green products only Mi Display thumbnails Product Index Todays ial Quick Order New Products Expert Advisers mini catal Folders Printing Supplies Finder Order Tracking Recent Orders Part Built Orders Order Authorisation Cost Centre Fi
24. mprehensive open up in a new window details about the products such everyt al pe office exceeding expectation Home Office Supplies Furniture Businoss Machines Print and Design Spochl Offers Catalogues About Us Contact Us DAH Additional info on Keyword Search b 5 Star Office DVD R Recordable Disk Write once Cased 8x Speed 4 7GB rt a Pack 5 b Cl Display Green products only AR dvder Product inde code 918168 Recent Orders Part Built Orders th tion Recordable DVD4R 41 speed recording e Wirio once 4 47GB capacity e Injewel cases Pack of 5 Pack Woight 0 46 kg Pack Dimensions 1449550125 mm Close this window More Info Bigger Image Fig 6 internet user guide 2008 10 9 Product Index This allows you to browse the catalogue by grouping like products into sections and sub sections see Fig 7 below Selecting one of the sections as shown below takes you into Index sub sections and eventually to a list of products A group will only be displayed in the index if there are products within it that you are entitled to order everythinogoffice Office Supplies Furniture Business Machines Print and Design Office Stationary Adhesives amp Tapes iS Artists amp Graphics Supplies Books amp Pads Craft Desktop Accessores Envelopes Files Pockets Binders Labels Legal amp Personnel Supplies Office Planning Paper Pens Pencils amp Writing Supplies Personal
25. nd of machine you are using then choose the type of machine it is i e Inkjet Laser Fax or Other Then select the reference number of your machine and then click Search evervthnaoffice Home Office Supplies Furniture Business Machines C1 Display Green products only 4 Display thumbnails Index The cartridges for that machine will then be displayed along with any other suitable products for that machine such as photo paper See Fig 9 For the Envelope and Folder finder selecting the criteria for a particular envelope or folder will bring back a result showing all the matching products Every time a criteria is selected the site will automatically begin the search exceeding expectation Print and Design Special Offers Catalogues About Us Contact Us Manufacturer Consumables for HP Color LaserJet 3550 pack to basket OriginalOrder Hewlett Packard HP Laser Toner Cartridge Price 97 65 Black Ref Q2670A Product Code 214849 Pack Size 1 more Info Stock 36 a Hewlett Packard HP Laser Toner Cartridge Price 97 07 Cyan Ref Q2671A Product Code 214857 Volume by item eo Pack Size 1 spend by Order Retums Order Tracking Recent Orders more into SOCK 26 0 Hewlett Packard HP Laser Toner Cartridge Price 97 07 Pan Built Orders SEM Magenta Ref Q26734 Product Code 214873 Pack Size 1 Order Authorisation more info Stock 67 0 Hewlett Packard HP Laser
26. ption of what you are looking for A fuzzy search also allows you to search for a product by keying in only a few letters rather than the whole word i e print printer everythingoffice Index The search will allow up to five keywords and return a list of products best matching the input The search engine is a very powerful one but you can assist it in finding a close match by inputting extra fields such as brand name or manufacturer reference in the case of printer cartridges etc By selecting the relevant product code against the product description the website will bring up more details including a picture of the product exceeding expectation Home Office Supplies Furniture Business Machines Print and Design Spectal Offers Catalogues About Us Contact Us O Dsplay Green products only M Display thumbnails Pack Size 1 Index Todays Special more info Quick Order New Products Brother Inkjet Multifunction Printer Colour 22ppm Envelopes gt 100 Sheets Ref DCP150C Product Code 739535 Folders Top Pi Printing Supplies Finder er Pack Size 4 Personal Catalogues more into Reg Pad Frequent Buys Your Catalogue Spend Reports Spend by Product Spend by ltem _ Pack Size 4 MFCZ60C Onder more info Returns Order Trackin Recent Orders e ii Part Built Orders mr LL MEFC680CN Order Authorisation E Pack Size 1 more info Keyword Search Results Display Fig 3 internet u
27. rce To restrict your search to just green products simply tick the Display green products only and start searching All of our green products are also highlighted by our green logo so keep your eyes peeled 14 14 Shopping Basket Whenever a product is added to the basket the current contents are displayed See Fig 10 Once the Shopping Basket screen is returned your order is automatically saved as a quote This can be found at a later date by selecting the Part Built Orders You can then select the quote number with your name associated with it and the order will open to the below screen This is particularly useful if you happen to have a power failure or you experience internet problems Shopping Basket Options At this stage in the procurement process there are now a number of options available for you to use Cost Centre Each site or separate account can have many cost centres allocated to it E g Head Office may have cost centres such as Sales Distribution Personnel Customer everythinogoffice Index Services etc See Fig 11 Every user will be allocated linked to a particular cost centre and restrictions can be put in place to stop the access to other cost centres within that account Alternatively a user can have access to all of the cost centres within the account This can then allow one or only a few people responsibility to order for the various departments within head offic
28. restriction of an order being processed if the overall value of the order is greater than a pre determined value 3 The restriction of an order being processed if the overall cost centre budget has been exceeded Everything Office can set ceilings for cost centre spend per time period This can be monthly quarterly etc 18 Spend Reports Once any order has been completed i e been authorised if necessary the Everything Office site immediately adds the details of this order into its reporting facilities There are five reports available as detailed below Spend By Dept This report produces the display as follows e The report breaks down each cost centre s spend per month See Fig 14 selecting a cost centre reference breaks the report into product types e g Cost Centre Sales verythnooffice Home Office Supplles Furniture Business Machines LI Display Green products only Index The report then breaks down into individual product codes e g Select Correction Products Spend by department Fig 14 The first of these reports also gives you the option to display this graphically See Fig 15 By selecting a month click on the green bar or by choosing from the drop down menu at the bottom of the page it is possible to view individual cost centre spend graphically also exceeding expectation About Us ey Members Register Print and Design Spoclal Offers Catalogues Contact Us from Janua
29. ry 2006 to December 2006 H you want to change reporting period click here CEE DAS sia daaa baroia M Dieplay thumbnails oon 000 Directors CCE 03 Invowirg Cepartmert pone Notirohan Drirobrik Customer Services Doparmont eat Spend by Dept Fig 14 internet user guide 2008 S RETETEI peee Raforence Jan Feb PA Mon Am May ial ee TAg Sp 000 600 000 000 COD 000 000 000 CO 000 000 0 00 0 00 0 00 000 0 00 0 00 0 00 0 00 0 00 27 91 000 19250 LOOO C000 COCO cooo COW ESS ECO ESEA CODO COO FO FON COD EO Eo ECO fo E0 E GD 0 00 000 000 000 0 00 000 000 C000 Fond 1925 CO0 0 00 COO 000 COO LOM Cose Lom CO COM Lom COW ESS ETTI PIRAS arre a ad ea ee pare Ost No Ons Poo Fo ED TA t 18 848 ra Ce dir fh fom 45 M SSA0 000 27 91 o00 C14239 CO00 COCO CO00 COCO 1925 Heme Sreca Ofer Contact Va Terme And Conditions Loana JOIN SHARRON DAVIES AT THE LEITZ OFFICE GAMES 21 Spend By Product This report shows total spend for product types e g Paper Select the product type to list the individual product codes Spend By Item This report shows the total soend for every individual product code Volume by Item This report shows the total quantities ordered against every individual product code Returns By selecting the returns button you have immediate access to records of any returned items through damage or
30. ser guide 2008 AF Inkjet Printer Cleaning Kit 10 Cotton Wipes 2 Wet Dry Sachets 6 PC Buds Roller Fluid 30ml Ref IPKOO00 Product Lode 102334 Brother Inkjet Multifunction Printer Colour 22ppm Mono 27Tppm 14 4Kbps 170pp Memory 100 Sheets Ref Product Code 739608 Product Code 739632 Members Registe SortBy OrainalOrder 1 Price 6 59 Saving 25 stock 1 1 Er A de Add to F hasket Price 67 30 Stock 3 g acid to basket Price 91 67 SOCK 4 acd to F basket Brother Inkjet Multifunction Printer Colour Z5ppm Mono 25pom 14 4K bps 400pp Memory 100 Sheet Ref Index A new feature for 2008 is the ability to re sort the order in which your keyword search is Price Descending or by Environmentally Friendly See Fig 4 below displayed Select the drop down menu at the centre of the results header and choose to sort by At this point you can add the product to the add to basket button Product Code Description Price Ascending evervthingoffice Home Office Supplies Furniture b Business Machines Print and Design Special Offers Catalogues shopping basket by selecting the exceeding expectation About Us Contact Us Product Search a C Display Green products only Mj Display thumbnails T Specials Quick Order Expert Advisers Envelopes rs Personal Catalogues Reg Pad Frequent Buys Your Catalogues Spend Reports spend by
31. te available in the Office Products Stationery industry Index Getting Started When you first access the site www everythingoffice co uk you will be presented with our home page where there are nine primary buttons on the top of the page to choose from see below Fig 1 Home Page Login You can now login register with our e commerce site directly from our home page This simple yet extremely useful operation is great for both new and old Index Furniture Everything Office offers a huge range of office furniture that can be tailored to your specific requirements In this section of the site you will find useful information regarding our commitment to the supply and installation of only the highest quality office furniture at the most competitive prices in the market place You will also find pictures of some of the many furniture options we can offer your office space however there are many more ranges available Please call for details customers as they can now login and proceed directly to the checkout without the need to enter their account details again Office Supplies The office supplies link gives you information on the types of office products and services Business Machines The business machines page details the type of machines we can supply you there are also links from this page direct to the associated products on our e commerce pages we can offer There is also a link to our e commerce Pag
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