Web Room Booking User Guide - The University of Nottingham
Contents
1. How to use the Web Room Booking Product The University of Nottingham Web Room Booking System Sign in Please enter your Novell username and password Username brzfre When you first go to the web room booking product you will need to sign in using your Novell Username and Password Click on the Sign in button to gain access to the room booking system Nb If you have any problems signing in please contact the IT staff helpline on 16677 This is the screen you will see when you gain access to the system The University of Nottingham eb Room Booking System aney eels Minimum Size oO o A OHP and whiteboard are standard in all eles AiE E dlni central teaching rooms You MUST choose filtered rooms Type Of Room v additional equipment from the list if required For multiple selections please hold the Ctrl and choose Audio Cassette Player Blackboard Close Caption Facility subtitles Data Video Projector Choose a single date or book multiple days in multiple weeks Click here to select multiple days weeks Select ferred start time Tou in adjust it tater ase Preferred start 6 00 Duration 0 30 v In the first section you must enter the minimum size of your group Page 1 of 6 How to use the Web Room Booking Product Type Of Room Campus Building Computer room Urama studio Fixed furniture Flat lecture room 40 Flat room Flat seminar room Language Laboratory jMeetin2. ck symbol this will bring up list of other available times for that particular room If you press the grid symbol this will bring up a timetable of the room on the date s requested Page 4 of 6 How to use the Web Room Booking Product You will then need to click on the select button to be able to book the room you have chosen Web Room Booking System Email farzana chaudry nottingham ac uk Booking Size 100 First Name Last Name Telephone Event Description mn a EADE gt jic lig W i i 5 u a Department Academic Office Nake Booking book a room my bookings sign out brztrc Please fill in all the details as above and click on make booking You will then be taken to the request submitted page which will be sent to the room booking system A confirmation email will be sent when the booking has been scheduled on the room booking system The University of Nottingham Web Room Booking System Request submitted POPE C17 has been requested for you from 14 00 to 16 00 on 05 03 16 16 Mar Thank you Book Another book a room my bookings sign out brzfrc Once you are signed in you are able to check the current bookings you have made by clicking on my bookings Page 5 of 6 How to use the Web Room Booking Product The University of Nottingham Web Room Booking System 05 03 16 16 Mar i n a ieee ame e acl Academic Office 16 Mar 16 00 C174 Unconfirm
3. ed 14 03 2005 Request Cancellation 14 Mar 05 FC 2 R 05 03 14 8 00 TOWR Booked aAa Chaudry dd dd 14 Mar 8 30 C2034 Confirmed 14 03 2005 Request Cancellation book a room my bookings sign out brzfrc If you wish to cancel a booking you can Request Cancellation and a confirmation email will be sent Page 6 of 6
4. g roam Music practice room Rooms 1 40 Rooms 41 100 Rooms over 150 Teaching All Tiered lecture theatres Video conference room The second section asks for the type of room you are looking for Please select by clicking on the down arrow If you do not select the type of room the system will show all rooms available including computer rooms language labs etc Central Area UNMERSI Archaeology and Classic Clive Granger Building Law and Social Sciences Portland Building Trent Building Science Areal UMW ER S Arnts Centre Biology Building Chemistry Building Coates Building Manufacturing Engineeri Mlaths and Physics Build Pharmacy Building Pope Building Psychology Building Tower Block Jubilee Campus JUBILE Minimum Size Type Of Room DON NN NNN NNNNN ooo oo Campus Building Mew Building Business 3 oh Capi Eye Ear Mose and Thro Medical school CITY HOSPITAL Sutton Bonington SUTT DERBY MEDICAL SCHE JO Oe b hil You can also select which building you require your room in or select the Zone you wish to book the room for i e Central Area University Park Science Area University Park Jubilee Campus Jubilee etc If you do not select a zone building a list of all available rooms will show Page 2 of 6 How to use the Web Room Booking Product QHP and whiteboard are standard in all central teaching rooms You MUST choose additional equipment from the list if required For mul
5. ta Video Projector The date I have chosen is the 16 March 2005 and time is 14 00 for two hours 0 web Room Booking System erties Cea Minimum Size 100 v OHP and whiteboard are standard in all NAR hoses ate central teaching rooms You MUST choose filtered rooms Type Of Room Tiered lecture theatres x additional equipment from the list if required Campus Building 2 Science Area UNIVE For multiple selections please hold the control key Ctrl and choose 2 OHP s Audio Cassette Player Choose a single date or book multiple days in multiple weeks Click here to select multiple days weeks l ferred start time 7 7 Saeta austi Pai E Preferred start 14 00 x Duration 2 00 Here are the results The University of Nottingham Web Room Booking System 14 00 16 00 POPE C17 H oa 113 Pope Building C17 Lecture theatre 14 00 16 00 MAPH c5 D E 118 Maths amp Physics Building C5 Lecture Theatre 14 00 16 00 coat c29 EB 221 Coates Building C29 Tiered Lecture theatre 14 00 16 00 MAPH B1 D E 347 Maths amp Physics Building B1 Lecture Theatre Expand the search to include other options book a room my bookings sign out brzfrc There are four rooms available in the science area with all the requirements You can view the location details by clicking on the Location name You can also expand the search to incorporate other options If you press the clo
6. tiple selections please hold the control key Otri and choose 2 QIHP s Audio Cassette Player Blackboard Close Caption Facility subtitles Datavideo Projector You must select any additional equipment required for your event You can select multiple selections by holding the control key CTRL The next process of booking a room is selecting the date and time of your booking Date Choose a single Wanae date or book os MAIGI 049 multiple days in Mon Tue Wed Thu multiple weeks ser uremia Click here to select multiple days weeks Time Select a preferred start time fae oo You can adjust it later Preferred start 8 00 Duration 0 30 Select the date you wish to book a room for by using the calendar above If you wish to book a different month use the drop down menu click on the down arrow by the month or click on the forward arrow gt You can also select multiple weeks days by clicking on the Click here to select multiple days weeks Select the preferred start time you wish to book the room for Duration is in half hourly periods When you have completed all the fields satisfactorily please click on next to find out what rooms are available Page 3 of 6 How to use the Web Room Booking Product For example I have selected a minimum size of 100 type of room is tiered lecture theatre and the campus building I have chosen is in the science area The chosen equipment is a Da
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