England Hockey Board Online Player System: User Guide
Contents
1. User Accounts ee Add User First Name Last Name Email Address User Type Centre x 5 Andrew Smith andrew smith ciapplications com National Admin Active 04 04 2011 Details gt x 6 Neil Moore neil moore firebox uk net Manager Active 28 03 2011 Details gt x 7 Chris Darling chris darling fireflyuk net Regional Admin Active 28 03 2011 Details gt x Ed Bancroft ed bancroft live co uk Coach Birmingham Lynx Active 03 03 2011 Details gt x Colin Sparks colin sparks homecall co uk lanager Active 28 02 2011 Details x Mel Bennett mel bennett ehb com National Admin Active 18 02 2011 Details gt x Paula Short paula short live co uk Regional Admin Active 17 02 2011 Details gt x Zoe Ellis zoe ellis hotmail co uk Player JRPC T1 Bury Tigers Active 17 02 2011 Details x i Gan Brightside gary brightside live co uk Coach Active 16 02 2011 Details gt x 4 Bob Weiss bob weiss yahoo co uk Player JRPC T1 Bury Tigers Active 11 02 2011 Details x 15 Peter Pastides peter ciunite com Manager Bristol Leopards Active 10 02 2011 Details x 16 Jack Murgatroyd jack murgatroyd live co uk Player JRPC Ti Tonbridge Tigers Active 10 02 2011 Details gt x 17 Martin Randall martin randall ciapplications com National Admin Active 09 02 2011 Details gt x 18 Julie White julie white hotmail co uk Player JRPC T1 Northwood Tigers Active 09 02 2011 Details gt x 19 Katherine Dovie katey do2. Name Type Unknown Category Unknown oS Add Current Schools A vi Abbey Infants School Darlington iy Name Type Category X Abbey Infants School Darlington State vi Primary wv Close X Player Photo A photograph of a player is not strictly required but it would be very useful for general identification purposes To add a photo players should click on the Browse button and locate a suitable image Players should upload a recent photo showing their head and shoulders only rather than a full length image Players are encouraged to crop their image or reduce the file size if possible to ease uploading and minimise storage space When an image has been selected players need to click on the Upload button Deleting a player photo Admin Users can delete a player photo if it is thought to be unsuitable or inappropriate For example an Admin User can check the photo prior to player activation and delete it if necessary To delete a player photo you must click on the X icon next to the photo in the Player Details window When the photo has been deleted the photo field displays a message telling the player that the photo was unsuitable The player can upload a new photo when editing their details Ethnicity and Disability Players need to enter their ethnicity and disability or if they wish players can select Prefer not to say While it is not compulsory to provide this information the following paragraph explains why it
3. oO od X Alex Smith Details gt 199 Scoring an Assessment To assign a score for a skill click in the table cell under the appropriate heading as shown below You need to click a number of times to cycle through the different scores when you have reached the top score of 4 clicking again will set the score back to 1 2 mM a e g v a Me T PY o ss x U po eG a k v A a 3 vu 8 0 on Q gt 5s ao 8 s P g 51s 2 Md amp ws Big is ash Z A Me A i Vet o a 2 y i S v an Y A o i R 3 on Yearof Z a mo O a gt BS 9 gt Name Birth 7 lt Ww o T a 42 1 6 la od X Alex Smith Details gt 1990 You can select a score of 1 to 4 corresponding to ratings of 1 Weak 2 Inconsistent 3 Competent or 4 Highly Competent respectively The Overall Assessment for a player is calculated automatically and is the average of all the scores rounded to one decimal place Goalkeepers can be added to an assessment in the same way as outfield players note goalkeepers have different and additional assessment criteria but are scored in the same way from 1 to 4 and Saves LH and Saves RHS Left Right mother Right Penalty Corner eading The Game ommitment Defence Shirt Number Speed Agility Kicking LF cking RF Saving and Clearing iving iving mother Left Presence Year of Name Birth I i c Fo T w fa v a am
4. NOTE only National and Regional Admin users can create other users Coaches and Managers cannot create new users To create a new user you can click on the Add User button at the top right corner of the User Accounts window When you click on the Add User button the Add User window opens allowing you to enter the details of the new user You must enter a First Name Last Name and Email for all types of user New User User Type gt Select Ni First Name gt Last Name gt Address gt Post Code gt Telephone gt Mobile gt Email gt Centre gt All Centres v Age Group gt N A i Gender gt N A w Receive Email Notifications Add User Close X Add User When you have completed the Add User window you can click the Add User button and then click the Close button to close the window The new user will receive an email with their login details including a password generated by the system automatically 13 EHB Online Player System Admin User Guide User type restrictions National Admin users can create any other type of user including other National Admin and Regional Admin users together with Coaches and Managers Regional Admin users can create Coaches and Managers for their hockey centre or region only they cannot create National Admin users Selecting the centres for Users When creating Regional Admin users Coaches or Managers you can specify which hockey centre or multiple centres th
5. 01 06 11 Details Julie White JRPC Ti Female U17 2 9 Details gt Hampshire Hockey Centre HIPAC SG 19 05 11 Details Sue Wright JRPC Ti Female U16 Details 10 Eastleigh Leopards JRPC Ti KD 17 05 11 Details gt 1 Exeter Leopards JRPC Tl EB 15 05 11 Details 12 Tonbridge Tigers JRPCT1 KD 12 05 11 Details 3 Hampshire Hockey Centre HiPAC GB 09 05 11 Details v Menu Ci All rights reserved Privacy Need Help To view the assessments for an Assessment Centre or a player s details and personal assessments users need to log onto the EHB system click on the Players and Assessments button and click on the Details button for the assessment or player Sorting Players or Assessments In the Players and Assessments section you can click on any of the column headings to sort the list on that category Clicking once on a heading will sort the list in ascending order while clicking again will sort the list in descending order For example to sort the player assessment list by name you need to click on the Name heading i Alex Smith Anthony Smith Roh Weice 20 EHB Online Player System Admin User Guide Assigning Players to an Assessment Having created an assessment in the Assessment System section of the EHB system Admin users or Coaches need to assign players to an assessment Managers cannot assign players to assessments Admin users can view assessments for a centre in the Select Assessment part of the Play
6. Coach to an assessment e Start and End Date specifies the period for the assessment 18 EHB Online Player System Admin User Guide e Feedback Date the date by which the results from the assessment should be completed the Feedback date is set automatically to 30 days after the End date but this can be changed if necessary You must click on the Add Assessment button to save the details for the assessment When you click on the Close button the new assessment will be shown in the main Assessment window When an assessment has been added to the system the Coach and the Goalkeeper and or Assistant Coach if appropriate will be sent the details of the assessment by email including the Assessment Centre Level Age Group Gender GK Assistant Coach Start Date and the date by which the assessment must be completed To add individual players to the assessment sheet that has been created an Admin user would normally access the Players and Assessments section of the system although Coaches can also assign players to an assessment if necessary Overdue Assessments and Reminders If an assessment becomes overdue has not been completed by the specified Feedback Date an Admin user can log into the Assessment System area and click the Email Reminder button on the Edit Assessment screen to remind the Head Coach to complete the assessment You have the option to add your own message sent to the coach in the reminder email 19 EHB
7. Details button next to the player and then click Activate at the bottom of the Player Details form The player s status then changes to Active The login details including username email and the system generated password will then be emailed to the player allowing them to log into the EHB system The first time a player logs into the EHB system they will be asked to change their password Email History A record of all emails sent to players is kept and is accessible by Admin Users via the Player Details window for a player To view the email history for a player open the Player Details window for the player and click on the Email History envelope button next the Status field The Email History window records what emails have been sent to the player including the Registration email the Activation email and the Change Player Level email The Email History window also allows Admin Users to resend any of the player emails if necessary EHB Online Player System Admin User Guide Player Deactivation lf for whatever reason there is a need to suspend access to the EHB system or to remove a player from assessment but you do not want to delete the player altogether you can deactivate a player An Admin user can deactivate a player or any other user by clicking the Deactivate button at the bottom of the Player Details window In this case a user is shown as Inactive in the User Accounts window Printed Consent Form Players sho
8. User Accounts window For Regional Admin users Coaches or Managers the Edit User window is virtually the same as the Add User window with the addition of the Deactivate button which allows you to disable a user 14 EHB Online Player System Admin User Guide Admin gt Edit User User Details Arthur User Type gt Regional Admin First Name gt Arthur Last Name gt Smith Address gt Post Code gt Telephone gt Mobile gt Email gt arthur smith live co uk Centre gt Bristol Leopards lw AgeGroup gt N A w Gender gt N A Receive Email Notifications Additional Role As Coach Deactivate 4 Save v Close X Editing Player info Admin users can access the details of any player that their profile allows based on centre age group and gender When you click on the Details button for a player a copy of the player registration details is shown You can change the details for a player and click on the Save button to confirm the changes Changing a Player s Assessment Level When a player has been selected to attend a performance centre at a new level the Regional Admin needs to change their centre and level on the player s details To change the assessment level of a player open the Player Details window for the player and click on the Change Player Level button at the bottom of the window In the popup window select the new level and click on Save At this stage an email will be sent to the player a
9. comments added by the Coach and also enter feedback perhaps in response to the comments which is emailed to the Coach The Coach can then access the system using a link in the email to respond to the player s feedback On logging in after following the link the Coach is automatically taken to the appropriate assessment and can add their response to the feedback in that player s personal assessment record by typing in to the text box and clicking the Save Feedback button 23 EHB Online Player System Admin User Guide All the comments and feedback entered by the player and coach are saved in the player s personal assessment history Viewing Assessments for a Player Admin users Coaches and Managers can view assessments for individual players by clicking on the Details button next to the player s name in the Select Player part of the Players and Assessments window You can view all the assessments for a player on the Player Assessments tab on the window for an individual player HOCKEY IN ENGLAND Online Player Registration System Player System Julie White Player Assessments Assessment 17 05 11 JRPC T1 U18 Girls Northwood Tigers Coach Gary Brightside Weak Inconsistent EI Competent Highly Competent HIGH Competency in Core Skills Winning Mentality Passing Speed 1 v 1 Elmination Agility Attacking Circle Work Endurance Defending 4 Comfort on Ball Mental Toughness 3 Hit D
10. is considered to be important Sport can and does play a major role in promoting the inclusion of all groups in society However inequalities have existed within sport particularly in relation to gender race and disability Sport England and England Hockey are committed to promoting and developing sports equity which is about fairness in sport equality of access recognising inequalities and taking steps to address them By monitoring the profile of people in sports clubs national governing bodies of sport and Sport England can identify any issues relating to under representation of different groups and can develop strategies to ensure that all people have the opportunity in the future to develop and progress in EHB Online Player System Admin User Guide sport England Hockey requests this data as part of The Single System programme and completing this data accurately enables England Hockey to gain an accurate picture of our membership Medical Information Players must enter any information about illnesses or allergies that may affect their ability to play or any treatment they may receive In particular players have to provide any information about drugs they are allergic to and details of any medication they take regularly Consent is required from parents guardians to confirm their son daughter is physically fit and capable of full participation in England Hockey events and that they give permission for appropriate emergency medical treatme
11. username email and password details The same details are sent to the player s parent guardian including the player s username email and password and the email contains a reminder to print and sign the registration form to take along to the first session at the nominated hockey centre e Changing a player s level When a player s assessment level has been changed by an Admin user clicking on the Change Player Level button the player and their parent guardian are sent an email confirming the change in assessment level Note a parent has to complete the consent portion of the player s details screen when a player s assessment level and a new centre are allocate d and the consent form should be printed and taken to the new hockey centre e Creating an Assessment When an Admin user has created an assessment the Coach assigned to the assessment and the Goalkeeper Coach and Assistant Coach if appropriate will be sent an email confirming all the details of the assessment including the date by which the assessment must be completed e Assessment Reminders If an assessment is overdue an Admin user can click the Email Reminder button on the Edit Assessment screen to send an email to the Head Coach assigned to the assessment e Assessment Completion When a Coach completes an assessment the Regional Admin for the assessment is notified by email e Assessment Referral When an Admin user clicks the Refer Assessment button an e
12. 30 06 2011 30 07 2011 Pending Details gt x 5 Bristol Leopards JRPC Ti U16 Girls Ed Bancroft 07 05 2011 10 05 2011 10 06 2011 Pending Details gt x 6 Bristol Leopards JRPC T1 U16 Boys Kiki Dee 20 04 2011 27 04 2011 27 05 2011 Assessment Required Details gt x 7 Blackpool IDC U18 Boys Ed Bancroft 15 04 2011 21 04 2011 21 05 2011 Assessment Required Details x 8 Trojans Hockey Club HiPAC U18 Boys Ed Bancroft 15 04 2011 15 05 2011 14 06 2011 Active Details gt x 9 Tonbridge Tigers JRPC T1 U16 Girls Ed Bancroft 10 03 2011 18 03 2011 18 04 2011 Assessment Overdue Details gt x 10 Trojans Hockey Club HiPAC U16 Girls Gary Brightside 14 02 2011 17 02 2011 17 03 2011 Assessment Overdue Details gt x 11 Eastleigh Leopards JRPC T1 U15 Girls Kiki Dee 01 01 2011 04 01 2011 04 02 2011 Assessment Overdue Details gt x 12 Rugby JAC U15 Girls Kiki Dee 25 08 2010 29 08 2010 29 09 2010 Signed Off 27 09 2010 Details x Northwood Tigers JRPC T1 U16 Boys Gary Brightside 25 06 2010 26 06 2010 26 07 2010 Completed Details gt x 14 Blackpool JDC U14 Girls Gary Brightside 10 06 2009 13 06 2009 13 07 2009 Signed Off 08 07 2009 Details gt Centre gt Aldersley JDC vw Go Start Date gt lan W 11 W Go End Date gt Jan W 11 Go Date gt Most Recent 20 Gob Level gt Not Set w Gob Coach gt Alex Smith w Gob Status gt Pending w Gob Menu Ci All rights reserved User gt Andrew Smith Log out You can filter and so
13. England Hockey Board Online Player System Admin User Guide ENGLAND HOCKEY SINGLE SYSTEM Fr ONE VISION ONE SYSTEM EHB0O1 2 08062011 EHB Online Player System Admin User Guide Contents Welcome cccsccccsscnnsvccsesccecteannsvcsssccsetensaveesesceserecnssessesecessseens NR ON ER 4 The first time you visit the EHB system HER SEE hhv 4 Changing your password 00 m0 d E 5 Player Registration 0 000 RR Thv EEE EE 6 Player Em il gt 20mr000 RTR DE SEE oct ae ee 6 Player POSItION sossssssrisrisnersrerrerenrrerenrnnenne LL SEE LEG SE 6 Centre LEVEIS cccccsssscssscccececnnsvesessccecseenascessscecsss JE NM 88 7 Selecting a Centre Club and School 6 EN METTE rer 7 Adding School or Club gt lt 0000 RE ER hr na 7 Player Photo 0ccccsccscssssessssaserssessesnesssrecessene EE SEE JE SE 8 Deleting a player PNOtO ccccssssssrserssseretsesesneressrsersssarersererseses REE EE 8 Ethnicity and Disability asasrersararnrnansrnerannarernanannrnanssvennnnavernanarnenennarennn nr SEE Le AN 8 Medical INfOrmation sssscccccssssssscssscccsssssnssccssccee MMMM osscccctennsssceescc SJ ttt antes 9 Parent Guardian Details ccccseseccconseeseseces ORT oc vascevasessececseserdeversesssees DE 9 Transportation Photography Personal Details Consent rrrnnnannnnnunnnnnnnnnnnnrnnnnnrnnnnn
14. Online Player System Admin User Guide Players and Assessments The Players and Assessments section of the EHB system provides information about all the current and ongoing assessments as well individual player details and personal assessments Users will only be able to view the assessments and relevant players that their personal profile allows based on centre age group and gender HOCKEY IN ENGLAND Online Player Registration System Player System Players and Assessments Please select an option from below Select Player Select Assessment Level All l Age All l Search Level All l Status All le Search C Name Level Gender Age Score z Centre Level Coach Date 2 1 Katherine Dovie JRPC Ti Female U18 Details 1 Exeter Leopards JRPCT1 EB 07 07 11 Details 2 Zoe Ellis JRPC Ti Female U18 3 6 Details Durham Pumas JRPCTi KD 01 07 11 Details Becky Fuller HiPAC Female U17 1 6 Details gt Northwood Tigers JRPC T1 GB 30 06 11 Details F 1 Jack Murgatroyd JRPC T1 Male U18 3 2 Details gt 1 Eastleigh Leopards JRPC T1 KD 25 06 11 Details i Alex Smith JRPCTi Male U17 3 3 Details gt Eastleigh Leopards JRPC T1 EB 25 06 11 Details 6 Anthony Smith HiPAC Male U21 Details gt Bristol Leopards JRPC T1 GB 18 06 11 Details Rachel Sweet JRPCT1 Female U13 1 8 Details Northwood Tigers JRPC Ti EB 10 06 11 Details 8 Bob Weiss JRPC T1 Male U18 Details gt 8 Exeter Leopards JRPC T1 EB
15. clicking on the Register button on the home page HOCKEY IN ENGLAND Online Player Registration System Player Registration Register Personal Details First Name Last Name Gender Select Date of Birth pp Mmm YYYY Age Address upload photograph please choose an appropriate head and Post Code shoulders shot or passport style image Telephone Mobile Email Ethnic Origin Select i Disability Select i Current File gt None Passport ra pent Photograph Choose File No file chosen Upload amp Position Select Club A Select School A Select z Centre Level Please select your Centre Level i Age Group Select a Menu Ci All rights reserved The majority of the fields on the Player registration form are mandatory marked and must be completed including the Name Gender Date of Birth Address etc as well as the player s email address If any of the mandatory information is left blank or a player cannot enter the relevant information for any reason a player will not be able to register for the EHB system Player Email A player must have their own email address in order to receive login details for the EHB system sent to a player following registration and to receive emails about events and assessments and so on Note that parents guardians also need to add their own email address in the consent
16. e left the competence and feedback fields blank in this case an Admin user may think it would be useful for the coach to add more extensive feedback or comments to the assessment To refer an assessment for completion an Admin User can click on the Refer Assessment button on the individual assessment window A popup window allows the Admin User to enter a message to explain to the coach why the assessment is being referred for completion again When an assessment is referred back to the Head Coach an email is sent to the coach asking them to complete the assessment in full Signing off an Assessment When an assessment has been completed by a Coach the Regional Admin can log into the EHB system and view the assessment and comments for all the players in the assessment Once the Admin user is happy with the assessment they can click on the Sign Off Assessment button and the assessment is fully signed off At this stage all the players in the assessment are notified by email Players can login to the EHB system and view their own assessment When an assessment is signed off it is marked as Signed Off in the main Players and Assessment window and Assessment System Player Assessments and Feedback When an assessment is completed and signed off each player is notified by email A player can view their own assessment s on the Player Assessments tab when they log into the EHB system They can see the scores for the assessment plus any additional
17. e user is assigned to and therefore limit the player assessment details they have access to The default is that Regional Admin users have access to all centres so when you create a Regional Admin Coach or Manager for a particular centre or region only you must select the relevant centre or centres In addition you can further limit a Regional Admin Coach or Manager to a specific Age Group or Gender For example this would allow you to create a Coach to handle assessments for U15 Boys only Adding Coaching Responsibilities for Regional Admin users When creating or editing a Regional Admin user you can give the user coaching responsibilities by checking the Additional Role As Coach check box The user will then have the combined role as Admin User and Coach for the centre or centres for their region Email notification The Email notification check box determines whether or not an Admin user gets an email when a player registers on the EHB system in most cases Admin users need to receive the registration request emails from players so you should generally keep this check box selected but you have the option to turn off the email notification if required Editing user info National Admin and Regional Admin users can edit the details for all users they have access to including any players in their region To edit the details of any user you need to enter the User System and click on the Details button next to the user in the main
18. ecision Making OVERALL SCORE General Comments jylje s ball striking has improved considerably and her long raking passes regularly open up defences However her fitness needs some work as she tires v Back Ci All rights reserved User gt Andrew Smith Log out You can select an alternative assessment for a player from the dropdown list at the top of the window 24 EHB Online Player System Admin User Guide EHB System Emails This section summarises the email notifications that are sent by the EHB system All the emails are sent automatically at the appropriate time or stage of any assessment so the information in this section is for the benefit of Admin users only and may provide them with an overview of the process e Creating Users other than players see below When an Admin user creates a new user such as a new Regional Admin Coach or Manager the new user will receive an email containing their login details including username email and system generated password e Player registration When a player first registers on the system they are sent an email confirming receipt of their registration request The same details are sent to the player s parent guardian and the regional Admin for the appropriate centre The Admin user for the player centre needs to activate the player s account e Player activation When a Regional admin has activated a player account the player is sent an email that includes their
19. eges with National Admin being the highest level of user The different users are National Admin users have complete access to all areas of the EHB system and can edit all types of data for players and assessments for all regions and centres Regional Admin users have complete access and editing rights to all areas of the EHB system like National Admin users but only for the centre s that have been selected in their profile Coach users can see player information and assessments and can complete assessments for individual players but only for the centre s that have been selected in their profile Manager users can see player information and assessments for the centre s that have been selected in their profile but cannot complete assessments for players Player users player users are not created via the User system by Admin users rather they are created by individual players visiting and registering on the EHB system Note an Admin user needs to activate a player account to make it active this is done in the User System window by clicking on the Details button for a user and clicking Activate User Accounts Window To view and create new users click on the User System button on the Player System Menu screen The user window shows information about all the users in the EHB system You can click on the Details button to view full details for each type of user HOCKEY IN ENGLAND Online Player Registration System
20. ers and Assessments window To setup an assessment click the Details button next to the assessment HOCKEY IN ENGLAND Online Player Registration System Players and Assessments Eastleigh Leopards Assessment 25 06 11 JRPC Ti U15 Boys Ed Bancroft I Weak Inconsistent 3 Competent Ea Highly Competent Coach Ed Bancroft Outfield Players There are currently no players associated with this assessment GK Coach Gary Brightside Goalkeepers There are currently no goalkeepers associated with this assessment Complete Assessment v User gt Andrew Smith Log out To assign players to an assessment click on the Add button either in the Outfield Players or Goalkeepers section Select a player or a number of players from the list and click the Add button When you have added all the players for an assessment click on the Save button Note that the Add Player window will display only those players who have been assigned to the level and centre for the current assessment and the list will be further limited by Age Group and Gender of the assessment When you have assigned a player or players to an assessment their names will appear in the Assessment window HOCKEY IN ENGLAND Online Player Registration System Players and Assessments Trojans Hockey Club Assessment 15 04 11 HiPAC U18 Boys Ed Bancroft Key Weak Inconsistent EZ Competent g Highly Competent Coach Ed Bancroft Ou
21. lect their club and school from the lists provided If their club or school is not listed a player can select My club school is not listed and enter their club school name into the field that appears next to the Club or School list If a player does not belong to a club they can select I do not currently play for a club in the list of clubs Centre E vi Exeter Leopards gt og fk cit Eastleigh Leopards Exeter Leopards Adding a School or Club Note that when an Admin user activates a player account they may need to add the school or club if a new school or club has been entered by the player the Admin user will be notified of the new school or club in the player s registration email A new school or club can be added via the User System in the Player Details window prior to activation For example to enter a new school locate the player in the User Accounts window click on the Details button for the player and click on the Edit Schools button which is next to the School selection field in the Player Details window as below SST I JF kb O LET wu Y Club E vi Exe HC B School Exeter School Exeter QD EHB Online Player System Admin User Guide In the Add School Club window enter the details for the new school or club and click on the Add button top right to confirm For schools only you need to select the Type and Category of the school as below Admin gt School Add School
22. mail is sent asking the Head Coach to complete the assessment in full 25 EHB Online Player System Admin User Guide e Assessment Sign Off When the Regional Admin signs off an assessment by clicking the Sign Off Assessment button each player on the assessment will receive an email e Assessment Player Feedback When a player sends assessment feedback by clicking the Email Feedback button on their personal assessment screen the Coach receives an email informing them about the feedback from the player The Coach can then access the system using a link in the email to respond to the player s feedback Email History A record of all emails sent to players is kept in the Email History window which Admin Users can view via the Player Details window for a player See the Player Registration section for further details 26
23. mation while Regional Admin users are typically assigned to specific development centres or geographic regions containing multiple centres e Coaches and Managers will be sent login details in an email when the user is created by an Admin user e Players player users can access their own personal information and assessments once they have been activated EHB Online Player System Admin User Guide Changing your password The first time you log on you will be asked to change your password Passwords must be between 6 and 8 characters long and you are advised to use a combination of letters and numbers for a greater level of security Leaving the password option blank will keep the current password If you have forgotten your password there is a link on the login screen to email you a reminder of your password EHB Online Player System Admin User Guide Player Registration This section of the guide details how a player registers for the EHB Online Player System The player registration process and the registration form itself should be self explanatory for players and where additional information is required a Help button is provided on the form The information in this section is therefore provided for the benefit of Admin users so they are familiar with the player registration process and they know when their involvement is required e g for player activation The first time a player accesses the EHB system they need to register by
24. nd their parent guardian notifying them of the change of assessment level and asking them to log in to the system and confirm that their personal details are still correct Note that the parent guardian will also have to complete the consent portion of the form for this new level The player status is shown as New Level in the User Accounts window When the player has accessed the system and confirmed their details by clicking the Confirm Details button at the bottom of their personal information page an email is sent to the Regional Admin user of their new centre and their status changes to Pending in the system The Admin user then needs to access the player s record and activate the player for the new level by clicking the Activate button at the bottom of the screen The player status is shown as Active in the User Accounts window User Deactivation If for whatever reason you need to suspend access to the EHB system for a user without removing the user altogether or a user has retired you can deactivate a user You can deactivate a user by clicking the Deactivate button at the bottom of the User Details window In this case the user is shown as Inactive in the User Accounts window 15 EHB Online Player System Admin User Guide User Analytics The User System allows Admin users to monitor which users have accessed the EHB system To see the visitor information and metrics click on the User Visits tab at the t
25. nnnnnnennnnvnnnnnne 9 Registration PLOCESS ccccccsssccssccssccrsccesccescosscessceecceescces NE JE NG JET 9 Player account activation and login information rrronrrrnrnnnrrvnnnnrrrnrnnnrrnnnnnernnnnnernnrnnnernnnnnnernrnneseennn 9 Email History imeresoarernararserasnsrernsrannsnarssvennnnsrernanarernanenrer NN Eh EE JE 9 Player Deactivation c cccscscssssescssrseesserersaversibersrsenesssrerss gt Eh 10 Printed Consent Form ssadrenrnnssasnesnadnsanrennnassasndavaanasnreavnasnnsne en srkesenneranennad ee drenseeserner gt ndreern cgi 10 USET ACCESS uvel J 11 User SEE eeseors steres o oeeo LATERE 12 User Accounts Window s ssssesssssrsreenssrenrerersssersrnresnssnenrresnesnenrsneee sde MMMM cc ssscsscerensssercect eeasees 12 Adding USES 0cccscccceseceessecesseccvavenavavacensssusntsrssurersvenesaserscessersssrsscs ONEEN naaa til 13 User type restrictions esssessssesrsesseresreesesrrsresrrssrsessensrrssrsnrenesrrssrsererssrresssan ON ME 14 Selecting the centres for USers rramsrrarerssnarervasvsvernnsarervannnnenannsnenennanennanunnenennan sjggggiee esses e 14 Adding Coaching Responsibilities for Regional Admin users cssscccesssececeeseccceeescceseeseceseenecss 14 Email notification 00ssseccesccseseonnsesessccncsenansesssveceescnnanessssecasneanesesesseceseenase sees fitiiiatthh ttt iti 14 Editing User 0 EE rn 0 14 Fs 15 Changing a Player s Assessment Level sssccssssssessons
26. nt to be given if necessary Parent Guardian Details Full details of a player s Parent or Guardian is required including name email and two telephone contact numbers a landline and mobile must be given Transportation Photography Personal Details Consent Consent is required from parents guardians to confirm their son daughter can travel in transport provided by England Hockey which may include travelling in other players private cars In addition parents guardians need to agree to the information about their son daughter being stored on the EHB system and that this information may be transferred to Regional and National Associations A parent guardian can check the box for the photography policy as stated on the form Registration Process When all the details for a player are complete the player has to click on the Register button Confirmation emails are sent to the player the player s parent guardian and any Regional Admin user with the relevant assessment centre selected as part of their profile and with email notifications turned on see Email Notification in the Creating and Adding Users section Player account activation and login information When a player has registered one of the centre administrators will need to login into the EHB system and activate the player s account in the User System At this stage the player s status will be shown as Pending on the User Accounts screen The Admin user should click the
27. op of the User System main window By default the User Visits window displays information about the last 20 visitors including the date and time of each visit but you can filter and sort the visitor information using the dropdown lists at the bottom of the User Visits window Note that only one filter or sort criteria can be used at a time i e you cannot specify more than one field to filter the list and the filter remains in place until you select another filter such as selecting All Users and clicking Go in the Date field 16 EHB Online Player System Admin User Guide Assessment System The Assessment System section allows National and Regional Admin users to set up assessments for individual centres To create assessments Admin users need to log onto the EHB system and click on the Assessment System button Regional Admin users will only be able to view the assessments for their centre or region HOCKEY IN ENGLAND Online Player Registration System EHB s gt Most Recent 20 Add Assessment Centre Age Group Head Coach Start Date End Date Feedback Status x 1 Eastleigh Leopards JRPC T1 U15 Boys Ed Bancroft 25 06 2011 30 09 2011 30 10 2011 Pending Details gt x 2 Northwood Tigers JRPC T1 U17 Boys Ed Bancroft 10 06 2011 15 06 2011 15 07 2011 Pending Details b x Northwood Tigers JRPC T1 U18 Girls Gary Brightside 17 05 2011 21 05 2011 21 06 2011 d Details gt x 4 Exeter Leopards JRPC T1 U18 Boys Ed Bancroft 15 05 2011
28. p x rz o vi Vi canm oss sone EP ENE ENN ENDS ENS EE Communication Footwork Movement Overall Assessment 22 EHB Online Player System Admin User Guide When you have assigned a score for every skill you can click on the Details button next to the player s name and enter further competences or additional comments such as areas for further development for a player These comments appear on a player s assessment window Ca vi Name Birth X Jack Murgatroyd 1994 Completing an Assessment Completing and signing off an assessment is a two stage process Firstly when the scores for all the players within an assessment have been entered the assessment needs to be completed and this can only be done by the Head Coach for the assessment To complete an assessment the Head Coach must display the Details for an assessment and click the Complete Assessment button on the Assessment window At this stage an email is sent to the Regional Admin for the assessment When an assessment is completed by a Coach it is marked as Completed in the main Players and Assessment window and in the Assessment System Assessment Referral If an Admin User checks an assessment that has been marked as Completed and believes that it is not complete they can refer the assessment back to the Head Coach to complete the assessment in full For example a coach may have completed the scores for all the players in an assessment but they may hav
29. part of the form Player Position Players must select their preferred position The following positions are available e Goalkeeper e Outfield Defence e Outfield Midfield e Outfield Attack EHB Online Player System Admin User Guide Centre Levels The Centre level is the level assigned to the player by English Hockey on the Single System Player Pathway and will be one of the following e JDC for U13 U17 players who have been invited to a Junior Development Centre e JAC for U13 U17 players who have been invited to a Junior Academy Centre e JRPC Tier1 for U15 U18 players invited to a Junior Regional Performance Centre Tier 1 e HIPAC for U15 or U17 players invited to a HiPAC level Tier 2 centre e Futures Cup for U16 or U18 players invited to the Futures Cup Tier 2 e NAGS for U15 U16 U18 or U21 players assigned to a National Age Group Squad A further section on the form headed Previous involvement in the Single System allows players to add all their previous levels of involvement which will provide a complete picture of their progression through the Player Pathway assessment levels Selecting a Centre Club and School Players registering for the first time need to select the centre that they have been invited to Note a player must select the Centre Level as above before they can select the centre The list of centres will change according to the level a player selects In addition players need to se
30. reate assessments but coaches can add players to an assessment once it has been created by an Admin user Add Assessment To create a new assessment you can click on the Add Assessment button at the top right corner of the Assessments window When you click on the Add Assessment button the Add Assessment window opens allowing you to enter the details of the new assessment Admin gt Add Assessment Assessment Details Level gt JRPC Tier 1 v Centre gt A E w Exeter Leopards v Age Group gt uig w Gender gt Boys w Coach gt Ed Bancroft v GK Coach gt Select w Asst Coach gt Select v Start Date gt 15 05 2011 Ta End Date gt 30 06 2011 Ma Feedback Date gt 30 07 2011 Es Add Assessment Close X Most of the information on the Add Assessment window has to be completed including the following fields e Level this is the player level for the assessment one of the following JDC JAC JRPC Tier 1 HiPAC Futures Cup NAGS as described in the Centre Levels section earlier in this guide e Centre the centre where the assessment will take place the list of possible centres will change dynamically according to the assessment level selected in the Level field e Age Group and Gender the age range is from U13 to U21 for Boys or Girls e Coach the head coach assigned to the assessment e GK Coach and Assistant Coach if required you can assign a Goalkeeping GK Coach and or an Assistant
31. rt the information shown in the Assessment window using the dropdown lists at the bottom of the window For example you could show only those assessments for a particular coach by selecting their name in the Coach dropdown list and clicking Go Note that only one filter or sort criteria can be used at a time i e you cannot specify more than one field to filter the list and the filter remains in place until you select another filter such as selecting All Users and clicking Go in the Date field Assessment Status The main Assessment window shows the details and status of all assessments for the current user The assessment statuses are as follows e Pending the assessment has been created but the Start date has not been reached e Active the assessment has been setup and is between the Start and End date e Assessment Required the End date for the assessment has occurred and the assessment needs to be completed but the Feedback date has not been reached e Assessment Overdue the Feedback date has passed and the assessment needs to be completed as soon as possible e Completed the assessments for all the players in the assessment have been completed the assessment needs to be signed off by an Admin user 17 EHB Online Player System Admin User Guide e Signed Off the assessment has been signed off by an Admin user Adding Assessments NOTE only National Admin and Regional Admin users can create assessments Coaches and Managers cannot c
32. scscsvesessaserssseensnencsseress RR Ex SE EEE SEN 25 Email History rmersrrerasnarersnnarnrnanunnevannsnensnnarnrnanarernannnnennrne OE EE NE NE NENNE 26 EHB Online Player System Admin User Guide Welcome Welcome to the England Hockey Board Online Player System the online location for tracking player performance and assessment information along the Single System Player Pathway This guide is primarily for Admin users to assist in the usage and management of the EHB Online Player System It describes the Player Registration process adding and managing Users together with adding and managing Player Assessments The first time you visit the EHB system The first time you visit the EHB system you need to register or login i pen Sats PE Register Log in e Register individual players can register here player accounts need to be activated by an Admin user before a player can access the EHB system Admin users Managers and Coaches do not register see below e Log in all users including National and Regional Admin users Coaches and Managers can login here players login here once their accounts have been activated Whether or not you need to register or login will depend on your user level e Admin users will have been given a password to allow them to login and access all parts of the system where they can manage user details create and view assessments and so on National Admin users have access to all national infor
33. sectonssscnensssensousvectenssseneussseneoussessenssseneues 15 EHB Online Player System Admin User Guide VEE PENN 15 VEE EE EE 16 Assessment System rensevvrevvavrresesvvrersevnrevnsvrresnnvnrerssesnessernrersssrressrrree cgi MMMM Coccesecssersscossnsece i E 17 ASSESSMENT Status r s rrnasrenanranrarnnnernasrenenrennnrs rennene EE eee esses eee 17 Adding ASSCSSMEMMS 02s ceceereecsesencsaressvrescestsseessaneessss EEE ER Enn 18 Overdue Assessments and Reminders rrrrnnvrnrnnnnnnnnsvnnvnnnnnrennvnnnnnernnvnnnneennnnnnnnsennnnnnnnsennnnnnnnsennnnnne 19 Players and Assessments 06 005 SEA EE eee 20 Sorting Players or Assessments S R SEE 20 Assigning Players to an Assessment FER GEA SER ee eens sn see eens 21 Saving AN Assessment ccccccsscrsscrecressrecerecersseress r 8 22 Assigning a Shirt Number 2s gt s00 gt 00000 0 EE GER nan 22 Scoring an ASSESSMENL c0ccesscesscescsessree ss A s ee e eaa E a 22 Completing an Assessment 0200 cM aa SEE 23 Assessment Referral ssesssccsssesnssesssscccsenssrssserscccteassresssscccensenes sees EN atta nes 23 Signing Off an Assessment rirerarsarernnnarernanunnaransnennnnarernananennanussennnnarer nr en Men EN 23 Player Assessments and Feedback ersanervn0r0r000r0oo02 lt 200200000 OE EE 23 Viewing Assessments for a Player lt EEEE Lee onea nnna GE OE 24 EHB System Emails ccccccs
34. tfield Players Add gt n pes e o a 8 S 5 2 p x 3 AE 2 g a z z hu z m a 3 J S en E v cn se le 5 z Ww A vi EE D 2 5 7 a we amp S A Kae Yearof Y a amp vi S5 amp c fu on x iE a si z ro dt fe gt v v U gt A Name Birth 77 Ww lt Ww 5 E o mw 3 A od X Alex Smith Details gt 1990 GK Coach N A Goalkeepers Add There are currently no goalkeepers associated with this assessment Save v x Back Ci All rights reserved User gt Andrew Smith Log out 21 EHB Online Player System Admin User Guide Saving an Assessment At any time during the setup or completion of an assessment you can save an assessment by clicking on the Save button This allows you to save the assessment and return to it at a future date for completion Assigning a Shirt Number To assign a shirt number for a player you need to click into the Shirt Number cell in the assessment table for a player and select the appropriate shirt number from the popup window If appropriate you can assign no shirt number by selecting the blank shirt in the popup 2 a v wu o 3 5 5 E pr m gt A AX Fe a gt c e Oo 3 8 A Y o 2 vu E u o Z on 4 o E 5 g a ia E E kb e aay z Els gt S W zis Ta e n i UV a mu Yearof a a gt Bol 89 D a 4 ra ie fe v U gt A Name Birth wi lt Ww a a lt S oO
35. uld print out a copy of their registration details using the Print Page button at the bottom of their personal page and take it to the session that they have been invited to The printed form contains a section for the player s parent guardian to sign confirming the consent that they have given on the player s online registation form 10 EHB Online Player System Admin User Guide User Access For Admin users the EHB system allows you to create new users add assessments etc and is divided into three main sections Assessment System _ l User System Players and Assessments e Assessment System Admins only Allows Admin users to setup and administer player assessment sheets e User System Admins only Allows Admin users to add users or change user details on the EHB system e Players and Assessments provides access to information about players and assessments for each centre National Admin users have access to all parts of the EHB system while Regional Admin users have access to all functions of the EHB system but for their centre or region only Coaches and Managers have access to the Players and Assessments for the centre s that they have been given access to only 11 EHB Online Player System Admin User Guide User System The EHB system allows five different types of users Each user type allows a different level of access or functionality in the EHB system and allows varying degrees of privil
36. vie hotmail co uk Player JRPC Ti Exeter Leopards Active 09 02 2011 Details gt v 30 Kiki Naa AE age PREY pen stop Ek i Artis 10700223 011 natailekl View by Level gt JDC v Go b Centre gt N A Ne Go User Type gt Player vw Gob Status gt Active vw Gob Date gt All Users w Gop Last Name gt Go Email gt Go Email gt A F vw Gob Menu Ci All rights reserved User gt Andrew Smith Log out 12 EHB Online Player System Admin User Guide You can filter and sort the information shown in the User Accounts window using the dropdown lists at the bottom of the Users window For example you could show only those players who have a Pending status and therefore require activation by selecting Pending in the Status dropdown list and clicking Go Note that only one filter or sort criteria can be used at a time i e you cannot specify more than one field to filter the list and the filter remains in place until you select another filter such as selecting All Users and clicking Go in the Date field Note that in the User Accounts window hovering over a user s Centre column lists the centre or centres they have been given access to in a tooltip popup as shown below Sr PE CastieIign Leopards ACUVE Northwbod Tigers Active a Northwood Tigers g C T1 Bury Tlgristol Leopards i Bristol Hampshire Hockey Centre _ Trojans Hockey Club z C T1 Tonbridae Tiaers Active Adding Users
Download Pdf Manuals
Related Search