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ALVS User guide

1. Notes ALVS retrieves from TRACES any CVEDs intended for final destination in the UK but entered beforehand in another Member State This enables matching to take place for consignments where the UK is the final destination see scenario 2 The IBM change made in July 2014 for ALVS to capture CVED CED Part 1 s issued by GB BIP s that contain a non GB destination address in Box 8 of TRACES application enables scenario 2 to be also in scope for non GB final destinations 44 ALVS User Guide v1 1 Annex D Indirect Imports in an ALVS Environment Horticultural Planting Material amp Plant Related Products No Scenario Impact on HMI RPA Impact on PHSI FERA Impact on HMRC Impact for ALV 1 The 3 levels of checks The legal requirements for The legal requirements for PHSI have With the consignment Excluded from ALV documentary identity amp HMI have been fully been fully satisfied Further cleared in the EU by the scope as Customs physical have been satisfied as a Conformity certification will not be required at the Customs authority no declarations are not undertaken at the first Certificate should have UK border e g no PEACH application further Customs required on Import to the MS country and the been issued by the first required declarations are required UK Customs authority within Member State prior to that MS country has clearance Further cleared the consignment certification w
2. UK CVED CED final destination anywhere within the EU CVEDA entered on TRACES by UK including veterinary inspection outcome CVEDA Part Il The rules for the CVEDA would also apply to CVEDP for POAO and CED for FNAO imports no TRACES entry required in the UK as all BIP checks have already been completed in another MS Intra EU movements to another MS are captured under Community Transit Excluded from ALVS scope as Intra EU movements are captured on NCTS under Community Transit arrangements not on CHIEF n a ALVS User Guide v1 1 42 Not all the 3 levels of checks documentary identity and physical have been undertaken at the first MS country therefore the consignment could not be cleared into free circulation within the EU by the Customs Authority from the first MS country UK CVED CED final destination anywhere within the EU A CVEDA completed by the first MS would already exist on TRACES If the final destination is the UK the original CVEDA would be cloned with anew CVEDA for the UK checks completed on TRACES The rules for the CVEDA would also apply to CVEDP for POAO the original CVEDP would be cloned with a new CVEDP for the UK checks completed on TRACES Notes CED s cannot be cloned on TRACES It is not currently mandatory for FNAO imports that first come through another MS to be entered into Trader is required to make a fu
3. cccssccesssccsssseessececssecesseecssteeesaeceeeeeees 2 ALVS User Guide v1 1 Annex C Indirect Imports in an ALVS Environment Live Animals POAO amp FNAO ooooncccocccnncconnoncconnnononannnos 41 Annex D Indirect Imports in an ALVS Environment Horticultural Planting Material Plant Related Products A A o 45 Annex E ALVS Manual Release FOM ereronde aa aaa i anane iian anaa iaaa u iaaa aiee 47 Glossary Term Acronym What it means APHA Animal and Plant Health Agency ALVS Automatic Licence Verification System an IT system that links the RPA PHSI PEACH and eDOMERO systems and the EU TRACES system to the HMRC CHIEF system resulting in faster clearance of consignments CAP Common Agricultural Policy CED Common Entry Document CFSP Customs Freight Simplified Procedures CVED Common Veterinary Entry Document CVEDP is used for Animal Product imports and CVEDA is used for Live Animal imports CSP Community Software Provider companies who provide customs entry systems such as CNS Destin8 Defra Department of Environment Food amp Rural Affairs DG Sanco Department within the EU who administer the TRACES system DUCR Declaration Unique Consignment Reference a common reference Number submitted on both CHIEF amp PEACH eDOMERO IT system used by PHSI to record the results of physical inspections of imports EU European Union
4. 20 HM Government Automatic Licence Verification System ALVS User Guide v1 1 Department of Environment Food Rural Affairs Rural Payments Agency HM Revenue amp Customs Border Force Animal and Plant Health Agency Food Standards Agency Association of Port Health Authorities ALVS User Guide v1 1 Contents CONTENTS Sie seed Sanches E ed Canoes Stee Shia Ce ees A ad ee tio E Chae er dh 2 Glossary O an a ee ee ey e Be Oe aE 3 1 Introduction ais ita 4 VT What is AVS Paneriai aiian ia aa duit araa aaa a sane tandeaca aaa e iaaio eia E savuededtes save iaaea aiaiai 4 T 2 B ckground t ALV S mecca a aia 5 T3 HOW dOeS ALVS WOLK Bici AA A A AAA AE 5 1 4 Benefits OA VS dara a i A At 5 2 The Do s and Don tS OF ALVS 25 o 3 Usnskecseceavgecaosteyscacsds el ncteenesnasid cvthasdesadacodycbaystesssceaespesausseessactdecdansbsesadneveyecs 6 3 Live Animals Goods controlled on TRACES imports from other Member States cccccccssseesseceeseceseees 10 4 The Illegal Unregulated Unreported IUU catch certificate clearance process under ALVS cccscccceeres 11 5 ALVS related route codes ON CHIEF ececeeeseceesseceececeeeeeesaeeeeaaecseceeceaeeeeaaecseaeeceeeeecsaeeeeaaeceeaeeseeeesaaeeeeaaeeenees 13 5 1 CHIEF OGD Route COMES iii iia 13 5 2 CHIEF Customs ROUTE Codesido dai AA na 15 5 3 CHIEF OGD Route Code SEQUENCES ieren a ea eea aa lade e toasters E i veka AEA EES 15 6 Import Entry EO Error Messages
5. commodity code is used on the customs Entry PEACH For imports controlled on PEACH the commodity code entered on the customs declaration Box 33 Item Level MUST MATCH with the variety class combination entered on the PEACH application TRACES For imports controlled on TRACES the After attempting to match the DUCR or CVED CED Reference Number ALVS will then attempt to match on the commodity code If there are any typing errors e g the commodity code on TRACES starts with a 4 but a code starting with a 3 is entered on the customs declaration then ALVS will not be able to match them and will report an error Route E on customs software and produce an EO report 6 ALVS User Guide v1 1 commodity code entered onto the customs declaration Box 33 MUST MATCH with the commodity code entered on TRACES On the customs declaration the Commodity code is 10 digits long but on TRACES the code is only 4 6 or 8 digits For imports controlled on TRACES ALVS will only attempt to match the number of digits in the commodity code on the customs declaration according to how many digits were on the commodity code on TRACES e g if the commodity code on TRACES had 6 digits then ALVS would only attempt to match the first 6 digits of the commodity code on the customs declaration see sections 5 Customs clearance will not occur until the typing error is corrected Note Amendments to CN codes on CHIEF have the poten
6. assumption is made that you will not pre lodge a customs declaration before a TRACES application as you will require the CVED CED Reference Number generated by TRACES In between pre lodging the customs declaration and making the PEACH or TRACES application you will see a Route E and as per above no action is needed When the PEACH application is submitted you will see one of the following on the customs declaration a blank space indicating customs clearance gained Green traffic light on PEACH 2P 2X 2H signifying that an Inspection is due red traffic light on PEACH If the inspection results in a release decision green traffic light then the 2P X H will be replaced by a blank space If the inspection results in a refusal 3 traffic light with UGW then route E will be displayed E indicating a mismatch If Route E appears then it signifies that a DUCR weight or TARIC mismatch has occurred and you need to take corrective action review the EO report If the Route E is due to a refusal of Entry by HMI or PHSI then you will need to contact the relevant Help Desk For Route 2P 2X 2H you will need to await results of the inspection Submitted a PEACH application some lines are green release and others are red traffic light Inspection You then pre lodge the customs entry If only one customs entry has been made for all PEACH consignment lines then even
7. can match when the second customs entry is made to CHIEF to gain release of the refused consignments Alternatively the PEACH applications can be cancelled and new PEACH applications created to separate out released consignments from any refused ones The new PEACH applications can either have the same DUCR as the original PEACH applications but with a DUCR Part Suffix entered or a completely new DUCR with no Part Suffix Step 3 Assuming for commercial reasons the method of adding DUCR Part Suffixes to the original PEACH applications is preferred the original customs entry containing both released and refused consignments must be amended to either remove the refused items if entered separately or if entered under a single TARIC code reduce the weight by the refused consignments The amendment will create a new version of the customs entry and enable successful matching of the PEACH application lines that have been granted green release decisions Step 4 Refused items should then be re entered on the customs entry on a separate declaration entering the DUCR and DUCR Part Suffix entered on PEACH under Step 2 and using Customs Procedure Code 91 00 000 Processing under Customs Control PCC or CPC 91 00 F11 if using simplified procedures Fax the HCG3 Refusal of entry and HCG4 movement inland document to the NCH to support the new customs entry n on CHIEF Documentation acts as confirmation that HMI have refused entry and are allowi
8. correct weight net mass ALVS User Guide v1 1 21 correct weight and are all on declarations with the correct DUCR on both the customs entry and PEACH Remember that for PHSI items the weight on the customs entry must not exceed that on PEACH need to cancel the TRACES application and submit a new application with the correct net weight A Customs Declaration has been submitted which contains Commodity code 0101200000 Horses However for this Commodity code a quantity of 1 has been entered on the CVEDA submitted to AHVLA but a quantity of 2 has been entered on the matching customs declaration for CVEDA number s 2013 0001234 2013 0001235 Please review correct the CVEDA commodity number of details and or correct the quantity on your Customs Declaration item A quantity mismatch has occurred ALVS has been able to match a CVED reference number and commodity code but a different quantity of animals has been entered onto the customs declaration to that entered onto the TRACES application If an incorrect quantity or weight has been entered onto the CVED Part 1 or CED Part 1 then providing the status is New on TRACES then you can amend the application Otherwise you will need to cancel the TRACES application and submit a new application If an incorrect quantity or weight has been entered on the customs declaration amend the item to reflect the correct quantity no of animals or weig
9. declaration lodged However if PEACH has been showing a release green traffic light decision for all lines on the PEACH application but route OP has been showing on the customs entry for 1 hour and has not been superseded by a Route E then refer to troubleshooting section of this guide OX Awaiting decision declaration contains item s that require inspection by more than one authority None It shows that CHIEF is awaiting an update from ALVS for a declaration that contains items that are regulated by one than one authority 2A Awaiting results of inspection by Animal Health None await result of inspection by Animal Health 2B Awaiting results of inspection by Port Health None await result of inspection by Port Health Awaiting results of inspection by HMI None await result of inspection by HMI 2P Awaiting results of inspection by PHSI None await result of inspection by PHSI 2X Awaiting results of inspection by more than one authority None await result of inspection by either HMI PHSI AHVLA or Port Health 14 ALVS User Guide v1 1 5 2 CHIEF Customs Route Codes 1F Documentary check by Border Force Contact local Border Force Office 1Y Additional check by NCH Contact NCH 1Z Additional documentary check by Border Force Contact local Border Force Office 2F Goods examination by Border Force Contact local Border Force O
10. have not printed off the conformity certificate and if the application has not been either Remove item from the customs entry and then add a new item onto the customs entry with correct commodity code ALVS User Guide v1 1 20 the application submitted to HMI Please review and correct where needed the item on the Customs Declaration and or the consignment commodity and variety type submitted to PEACH application did not contain any items that relate to the Commodity Code entered on the customs declaration If the item is jointly regulated then this message will appear twice on the EO once for HMI and once for PHSI Check the correct commodity code has been entered on the customs declaration and that it equates to the Commodity Variety description entered onto PEACH Look at the CHIEF TARIC PEACH mappings spreadsheet available from PEACH Home page or FERA website downloaded for assessment or rejected by an Inspector then you may be able to amend the existing application with the correct data A Customs Declaration has been submitted with DUCR 3GB123456789012 IMP1 and no Part Number which contains Commodity code 0805102011 Oranges However for this Commodity code a net weight of 500 KGs has been entered on the PEACH application submitted to HMI but a net weight of 400 KGs has been entered on the matching customs declaration Please review and correct where needed the net weight for th
11. on weight or no of animals does not apply see annex B Ensure that when there are regulated products are on the same entry as non regulated products you use a document status code of XX in the customs declaration for the ex heading goods If you failed to use the XX document status code for the non regulated goods you will incur a weight mismatch For example Rambutan TARIC code 0810909590 and Mangosteen TARIC code 0804500080 both share TARIC s with PHSI regulated products rose apples and mangoes respectively and should be reflected on the customs entry as separate items remembering ALVS User Guide v1 1 to enter a a document status code of XX for the ex heading goods Ensure you enter the correct document code on the customs declaration in Box 44 Document codes applicable to ALVS are C640 CVED A N853 CVED P N852 CED C673 IUU Catch certificate N002 Conformity Certificate C633 Fruit 8 vegetables for processing N851 Foreign Phytosanitary Certificate 9115 Quarantine Release Certificate Failure to use the correct document code could result in the customs clearance being delayed as CHIEF and ALVS uses these codes to determine which certificate types to match against Notes if your fish product has an IUU exemption you should use document code Y927 with an XX document status code Similarly where a licence is not applicable fo
12. though some lines are showing a green release traffic light the overall OGD route will remain as 2P 2X 2H until such time the Inspection is complete Once the inspection result is shown on PEACH the OGD route will change to either a blank space clearance gained or q Route E refusal of entry O Route E indicating a mismatch If Route E appears then it signifies that a DUCR weight or TARIC mismatch has occurred Check the EO report for details and take corrective action For Route 2P 2X 2H you will need to await the results of the inspection ALVS User Guide v1 1 16 6 Import Entry E0 Error Messages 6 1 What is an EO Error Message An EO Error Message is a message received by CHIEF which is viewable via your customs entry software An error is indicated by the appearance of an E in the route code space You will need to check with your customs software provider that the software is set up to generate EO reports 6 2 How does an EO message occur An E0 message arises when one of the following occur e There is a mismatch caused by a typing error between either the DUCR CED CVED Reference number weight quantity or commodity code entered onto PEACH or TRACES to the equivalent information entered into the customs declaration e For IUU imports the Port Health Officer has not entered the results of the documentary check into Box 42 of the CVED P Part 2 or has typed the words incorr
13. D Reference No generated by TRACES A Customs Declaration has been submitted DUCR 3GB123456789012 IMP1 and no Part Number however no matching application has been submitted to PHSI Please correct any existing application or submit a new PEACH application to PHSI A DUCR mismatch has occurred ALVS has received a DUCR but cannot find a customs declaration with the same DUCR You need to review the PEACH application or the customs declaration and make the appropriate correction to the DUCR and part if used On PEACH corrective action on the DUCR can be made by using the DUCR amend facility orange icon with D in it If the DUCR is incorrect on the customs declaration then you should amend the declaration or cancel and create a new declaration with the correct DUCR and Part if used ALVS User Guide v1 1 19 A Customs Declaration has been submitted CED number s 013 0001234 2013 0001235 but the item with Commodity code 0805102011 Oranges cannot be matched to a commodity on the CED submitted to Port Health Please review correct the CED commodity details and or correct the Commodity code on your Customs Declaration item A commodity mismatch has occurred ALVS has received a CED from TRACES that it can match to a customs declaration but the commodity code entered on the customs declaration differs to that entered onto the TRACES application You need to review
14. HMI Horticultural Marketing Inspectorate part of the Rural Payments Agency HMRC Her Majesty Revenue amp Customs MMO Marine Management Organisation NCH National Clearance Hub part of HMRC No Match Alternatively known as mismatch this occurs when the data entered onto the customs declaration DUCR CVED CED reference no commodity code and or weight does not match with the same information entered onto the PEACH or TRACES application When this happens ALVS returns a Route E to CHIEF PEACH Procedure for Electronic Application for Certificates from the Horticultural Marketing Inspectorate IT system for submitting Import Notifications to HMI amp PHSI PHSI Plant Health amp Seeds Inspectorate part of Animal amp Plant Health Agency QRC Quarantine Release Certificate issued by PHSI upon completion of documentary identity and physical inspection of consignments RPA Rural Payments Agency an agency of Defra SAD Single Administrative Document Harmonised form C88 in UK developed by the Commission to simplify and harmonise customs information requirements facilitate trade and the computerised communication of customs data within the European Union TRACES TRAde Control and Expert System an IT system for control of 3 country imports of live animals animal products and non animal food products ALVS User Guide v1 1 1 Introduction 1 1 What is ALVS ALVS stands for Automatic Licence Verification S
15. S Support Contacts For advice relating to ALVS you should contact the relevant Authority who regulate the product that you are seeking clearance for Contact details are Consignment Regulator Email Address Plant or plant Animal amp planthealth info fera gsi gov uk related products Plant Health Agency Horticultural HMI Peachenquiries rpa gsi gov uk products Live animals Animal amp lhnr ahvla gsi gov uk Plant Health Agency Manchesterairport ahvla gsi gov uk StanstedBIPOahvla gsi gov uk Imports ahvla gsi gov uk ahvla scotland ahvla gsi gov uk Products of Port Health Belfast PHA Animal Origin Authorities porthealth belfastcity gov uk Marine Products that require an IUU certificate Food Not of Animal Origin that require a CED Certificate Bristol PHA port health bristol gov uk City of London porthealth charlton cityoflondon gov uk porthealth thamesport cityoflondon gov uk porthealth tilburyOcityoflondon gov uk Dover porthealth dover gov uk Felixstowe port health suffolkcoastal gov uk Gatwick imported food crawley gov uk Grimsby amp Immingham environmental health nelincs gov uk Hull amp Goole hullpha cieh org uk ALVS User Guide v1 1 24 Liverpool port health liverpool gov uk Manchester Airport envh airport manchester gov uk Southampton port health southampton gov uk Stansted environmentalhealth uttlesford gov uk port health suf
16. S User Guide v1 1 Scenario 2 A customs entry has already been submitted but multiple PEACH application lines have a mixture of release and refusal decisions by HMI as one or more consignment s have failed the requirements of the marketing standards and require O re labelling or re sorting corrections to conform to marketing standards or Transit inland for dumping destruction Note This problem can easily be avoided by following the final bullet point in the Do guidance on Page X PEACH will show a red ite traffic light for one or more of the PEACH application lines and the HMI Refuse Entry decision generated by ALVS will result in Route E on the customs entry An HCG3 refusal of entry will have been issued to the importer by the HMI inspector at the import point The following action should now be taken Step 1 Apply via the HCG4 application screen on PEACH to move affected consignment s to a suitable inland premise with PCC or a facility within the Port Airport where corrective action may be completed you will need to notify the inspector at the import point of which premises facility you wish to use amp date the consignment will be moved Step 2 Utilise the DUCR amend facility on PEACH to amend the DUCR on the application lines that have been refused If you wish to retain the original DUCR identity you will need to add a Part Suffix to the DUCRs on the refused consignments so that these
17. a large number of Live horses ina single consignment An individual CVEDA is required to be presented on TRACES for each live horse imported Although a single consignment of live horses can often contain a significant number of animals 28 ALVS User Guide v1 1 in total there are a number of different ways to handle the customs formalities of completing a customs import declaration Option 1 single item declaration As the CHIEF system can handle up to 99 individual document codes and associated references for each item of the SAD you can enter the whole shipment of live horses on a single item of an import declaration You will need to separately enter the CVEDA document code C640 each individual document reference generated by TRACES when the CVEDA Part 1 is completed and the appropriate document status code for each individual horse in the item level of Box 44 of the SAD in the following format C640 AE GBCVD2014 0000352 C640 AE GBCVD2014 0000353 C640 AE GBCVD2014 0000354 You must ensure the number of horses entered in Box 41 Supplementary Units field matches the number of CVEDAs 1 Horse per CVEDA declared for the single item All the CVEDA references would be passed to ALVS for data matching with the CVEDA information received from TRACES If ALVS successfully matches the individual CVEDA document references the number of horses imported and the CN code an AHVLA decision is returned to CHIEF Alternatively if ALVS fails to m
18. apply to CVEDP for POAO and CED for FNAO imports no TRACES entry required in the UK as all BIP checks have already been completed in first MS Trader is required to make a full or simplified Import Declaration and will evidence full MS Veterinary or Port Health inspection clearance on his Import Declaration by recording the approved CVEDA CVEDP or CED issued by the BIP at In scope of ALVS as Import declaration full or simplified would be required to be completed on Import to the UK to enable the consignment to be cleared for free circulation in the UK or transited to a final destination in another MS Entry data would be forwarded to ALVS asa result of the CHIEF ALVS Manual release where the MS own National reference number has been used on the CHIEF entry or where the MS has not updated the CVED CED Part 2 on TRACES ALVS User Guide v1 1 41 final destination MS CVED CED final destination anywhere within the EU the first MS country ALVS will pass BIP hold release refuse decision to CHIEF Profile Automated release via ALVS where TRACES reference number has been used on CHIEF entry All 3 levels of checks have been undertaken in the UK but the importer wants to suspend payment of duty tax and move the goods under T1 to another MS in order to complete Customs formalities full Import Declaration on entry to the country of final destination
19. are classified under a heading where there is a requirement for a CED ora CVED on the customs entry However a CED CVED may not be required e g due to the percentage of ingredients or the cooking process If you are importing such products and hold a specific authorisation from Animal Health or a general licence that does not require a CVEDP you should not declare Additional Information code LIC99 but instead declare Document code 9121 and the relevant authorisation or general licence reference number to indicate you hold a Defra AH import licence authorisation for POAO Additionally you will need to declare document code N853 for POAO or N852 for FNAO with a waiver status code XW to satisfy a mandatory document requirement or XX to satisfy where there is an ex heading document requirement Use of the waiver or ex heading document status code will ensure the import entry item is not passed to ALVS Further Assistance e Itcan be complicated to determine whether your consignment is subject to checks If you are unsure whether your goods should be subject to checks or you have reformulated your product you should check with Port Health e f you need any assistance with completion of the customs declaration you should contact CHIEF Operations chief operations hmrc qgsi gov uk for further advice 21 How do obtain customs clearance for a single consignment product on a multiple itemed customs entry where CVEDP POAO checks are requi
20. ase speak to your software provider If this happens take one of the following actions 1 Between Monday Friday 08 00 18 00 contact CHIEF Operations by email chief operations hmrc gsi gov uk They will be able to view CHIEF and tell you what is stated in the error Outside of these hours ring the HMRC National Clearance Hub NCH on 0845 001 0085 You can then take necessary corrective action which will depend on whether the cause of the problem is a DUCR TARIC or weight mismatch OR 2 You can also log into CHIEF transaction DEVD option 5 to view details of the Mismatch that has caused the Route E Note The ALVS Support contacts of the relevant authorities who regulate the products of interest to ALVS are listed in Section 6 17 ALVS User Guide v1 1 6 4 Additional ALVS Errors On rare occasions Route E may generate an EO report with the following message e ALV VAL 301 327 325 This is caused when ALVS either receives a duplicate clearance request from CHIEF or identifies a problem with the data from CHIEF In general there is no action to take the Route E will be superseded when ALVS transmits the release decision e Data Error Full declaration Used but Inspection Location defined to the Competent Authority is a CFSP location This is caused when a full customs declaration is completed but an approved inland location is entered on the PEACH application If the intention is to use CFSP Customs Freight Simplified Proc
21. atch one or more CVED document reference ano match response is returned to CHIEF highlighting the CVEDA document references that have failed the matching process In this situation Customs release of the full live horse consignment would be temporarily delayed until an amendment of a CVEDA reference on the import declaration had been made to resolve the no match problem reported by the CHIEF generated EO report Option 2 multiple items on a single import declaration Alternatively you may wish to split the multiple live horse consignment over several items of a single import declaration Again each CVEDA and the associated document reference and status code would need to be entered in the item level of Box 44 of the SAD to enable the process highlighted in option 1 to be undertaken You must ensure the number of horses entered in Box 41 Supplementary Units field matches the number of CVEDAs 1 Horse per CVEDA declared for each item Option 3 use of separate import declarations Similarly a third option would be to split the number of live horses being imported in the shipment over a number of separate import declarations This option would presumably only be necessary if the importer or destination of a part of the live horse shipment were different although this option may be considered to reduce the chances of the whole live horse shipment being temporarily delayed by what could be a single error being made on a CVEDA document reference enter
22. ate from HMI ALVS will pass a release message to CHIEF for an Advance Notification and an import declaration full or simplified would be required to be completed on Import to the UK to enable the consignment to be cleared for free circulation Note It will still be necessary to complete a PEACH Advance Notification for ALVS User Guide v1 1 45 an automatic release statement release of consignment Horticultural products Not all the 3 levels of checks documentary identity and physical have been undertaken at the first MS country therefore the consignment could not be cleared into free circulation within the EU by the Customs Authority from the first MS country Legal requirements for HMI still need to be satisfied and a Certificate of Conformity issued by HMI All quality checks have to be carried out in the UK through the importer or agent making an Advance Notification to PEACH Legal requirements for PHSI still need to be satisfied using a PHMD as a substitute of the original phytosanitary certificate retained by first MS country As for scenario 2 the trader will be able to enter DUCR and part PHMD numbers and type of checks carried out in member state and recorded on the PHMD goods and quantities and enter which of the three checks have been carried out by the first MS Defra can at any time carry out an audit of the trade by calling in the PHMD Whe
23. ation of the customs entry on CHIEF Documentation acts as legal confirmation that PHSI is accepting legal responsibility for the control of the movement of the refused consignment Step 3 Fax a PHAR 5 destruction notice to the NCH to support the amendment of the customs entry on CHIEF of the refused item Documentation acts as legal confirmation that PHS is accepting legal responsibility for the control of the movement of the refused consignment Step 4 Data from the amended import declaration will be re sent to ALVS for rematching against the remaining items on the corresponding PEACH application s obtained before dumping is completed If the whole shipment item commodity is destroyed then a destroyed finalised state will be shown on PEACH If it is only part of a shipment and this part is removed then the remaining items commodities will effectively be released to free circulation and the message would be a released finalised state 37 ALVS User Guide v1 1 91 002 Removal of Processed Products into Free Circulation Fax HCG6 to the NCH to through the customs entry software For a multi itemed import declaration where only one Notes In all cases contact must be made with the local PHSI HMI inspector amp their approval ALVS User Guide v1 1 38 Annex B Extra information for Live Animal POAO Imports via TRACES CVED A Commodity Codes for which there is no weight or number of animals mat
24. ave been updated to ensure the EO report is generated to the Customs Input Entry CIE team at the National Clearance Hub When an EO report is produced NCH will fax it to the relevant agent If the customs entry requires amendment to clear the mismatch the agent should communicate the changes required to NCH via fax or email 8 2 Specific FAQ s for Horticultural Plant related imports on PEACH 4 How do get part of a PEACH consignment line released when some of it is held for Inspection by HMI or PHSI If you have combined multiple containers into a single PEACH consignment line on a PEACH application then you may find that the consignment line is showing a red or amber PEACH traffic light This will be because one of the containers is due to undergo a physical inspection The PEACH consignment line will continue to remain on an amber red traffic light until the inspection has been completed Until the inspection is completed no containers represented by that PEACH consignment line can be released into free circulation Once the inspection has been successfully passed then the PEACH traffic light for the consignment line will turn to green It is at this point that those containers can be released into free circulation by a customs entry containing the correct DUCR item TARIC and weight To avoid this situation occurring you should where practically possible consider entering your import consignments onto a PEACH application at an individua
25. cccccssccecesssececssssececssssececssssececsenaececeessececeessececeeaaeeecseaaececsesaeeeesesaeeeeneaaes 17 6 T What San EO Error Message aa EAn eaer Ei 17 6 2 How does an EO Message OCCUP minous n n a ei e aiaa a r E ie a E e i at 17 6 3 E0 generation failure eneinio A A aaa aaa ie aaa Aaa such eat 17 6 4 Additional ALVS ETS sziriai a a a a a aa a a a aaa aaa eas aaa EAS 18 6 5 Example EO error messages and action tO take ccccccccccccessssssseceeececesseseeeececeesesesneaeeeeeessessesnsaeeeeeesseeees 19 6 6 PEACH applications additional notes on MisMatchesS ccconocococcnononocanononannnononnonananononnnnnnnnnnnnnnnnnnnncnnnnnonos 23 PLAINS Support Contacta T E E E A E E E 24 8 Frequently Asked QUESTIONS ehle ee ke a a A EE Souk EAA seca AAE TEE EE E heroes 26 8 1 General ALVSFAQ Sii 26 8 2 Specific FAQ s for Horticultural Plant related imports on PEACH cs cccssccesssccsssceessececseecssseeesseeeesseceseees 27 8 3 Specific FAQ s for live animal POAO FNAO IUU imports ON TRACES cccescccsssceeseceeseecesseeesseeecsseceseees 28 Annex A Extra information for Horticultural Plant Imports via PEACH cccccccssssecssscecssecesseecseeceaeceeseeesees 34 A 1 Use of the Part with the DUCR is cutee ar aa 34 A 2 Refusal of Entry Process under ALVS for PEACH applications ccccccccccscssssssssecececessssssssseeeeecessessseaeesesens 35 Annex B Extra information for Live Animal POAO Imports via TRACES
26. ching requirement 0106 Other Live Animals Rabbits and hares Other 01061490 00 Other 01061900 00 Other 01063980 00 Insects Bees 01064100 00 Other 01064900 00 Other 01069000 00 0301 Live Fish Ornamental fish Freshwater fish 03011100 00 Other 03011900 00 Other Live Fish Trout Of the species Oncorhynchus apache or Oncorhynchus chrysogaster 03019110 00 Other Trout Oncorhynchus mykiss 03019190 10 Other 03019190 90 Eels Anguilla spp Of a length of less than 12cm 03019210 00 Of a length of 12cm or more but less than 20cm 03019230 00 Of a length of 20cm or more 03019290 00 Carp 03019300 00 Atlantic and Pacific bluefin tuna Atlantic bluefin tuna 03019410 00 Pacific bluefin tuna 03019490 00 Southern bluefin tuna 03019500 00 Other Freshwater fish Atlantic salmon 03019911 40 Other 03019911 80 ALVS User Guide v1 1 39 ALVS User Guide v1 1 Other Other Sharks Sea bass Porbeagle shark Lesser or Greenland halibut Atlantic halibut Gilt head sea breams Swordfish Bigeye tuna Sea bream Other 40 03019918 00 03019985 10 03019985 22 03019985 30 03019985 40 03019985 50 03019985 60 03019985 70 03019985 75 03019985 80 03019985 90 Annex C Indirect Imports in an ALVS Environment Live Animals POAO 8 FNAO No 1 The 3 levels of checks docu
27. customs release of the consignment The clearance time for Route 1 consignments is therefore reduced to approximately 10 20 minutes To match a customs declaration to a PEACH or TRACES entry ALVS requires that on both submissions certain data must match exactly e For PEACH applications the DUCR and weight net mass must both match what is entered on the equivalent customs declaration and in addition the commodity code used on the declaration must be the same as the commodity variety description used on the PEACH application e For TRACES entries the CVED CED reference number commodity code and weight net mass or number of animals must match that submitted on to the equivalent customs declaration When ALVS cannot perform a match e g due to a data entry error the Agent or Importer will be notified immediately via an EO report generated via their customs software EO reports are covered in Section 5 1 4 Benefits of ALVS The biggest benefactors of ALVS are the Agents and Importers who import commodities that require a PEACH or TRACES entry They benefit from the reduced customs clearance time that ALVS delivers and the associated supply chain savings that arise from faster clearance such as reduced risk of demurrage charges or loss of commodity value and also from the reduced administration not having to fax refax documents to NCH For Government there are some efficiency savings as well as green benefits from an es
28. ddress is entered in TRACES Box 8 The following circumstances have no match or no decision errors from ALVS when processing the clearance decision In these circumstances a manual clearance will be required e The CVED CED Reference Number allocated by TRACES is unknown and a Member State s own National Reference number is used on the CHIEF entry ALVS is only able to identify a CED CVED using the proper TRACES reference in the format YYYY 1234567 e Where the Member State has not updated the CVED CED Part 2 and validate the Acceptable Reject Decision on TRACES the decision must be updated onto TRACES in a timely manner so that ALVS can access it e Where the CED CVED was issued in another Member State with a non GB destination address TRACES Box 8 this document will not be received from TRACES and cannot be cleared electronically by ALVS If ALVS is not able to process the clearance decision for a non GB CVED because any of the above reasons Trade will need to submit a copy of the CED CVED and the supporting documentation directly to the NCH and request manual clearance Dutch CED s CVED s Evidence during the pilot shows that many CVED CEDs created in the Netherlands require a manual clearance under ALVS We have been advised by our Dutch counterparts that CVEDs CED s are created in their national system with a local reference number generated The details of the CVED CED are then sent electronically into TRACES albeit wit
29. e item on the Customs Declaration and or the consignment box and net weights submitted to PEACH A weight mismatch has occurred ALVS has received and been able to match a DUCR and a commodity code from a PEACH application to a customs declaration containing the same DUCR and matching commodity code However the weight entered on to the PEACH application differs to that entered on the customs declaration This message will occur more than once if the item is jointly regulated e g between HMI amp PHSI Review the weight net mass on PEACH and on the customs entry and amend as appropriate If there are multiple commodities of the same type check they sum to the You will have to cancel the PEACH Application and create a new application Alternatively if you have not printed off the conformity certificate and if the application has not been either downloaded for assessment or rejected by an Inspector then you may be able to amend the existing application with the correct data Note A weight mismatch will also occur when one customs declaration covers multiple PEACH lines and one of those PEACH lines maps to an incorrect commodity code If the weight is incorrect on the TRACES application then providing the status is New on TRACES then you can amend the application with the correct net weight Otherwise you will If an incorrect weight has been entered on the customs entry amend the item to reflect the
30. e multiple customs declarations using the same repeated DUCR This will help in situations where some of your items are still being held by HMI or PHSI and you wish to release other items which do have release decisions without waiting for the held items You will also need to use the Part on the customs declaration if you are looking to utilise Bulk Rule matching see Glossary and complete PEACH applications on the basis of one application per container For Bulk Rule matching to work i The same DUCR must be entered for each PEACH application ii No Part must be recorded on the PEACH application but a Part must be used on the customs declaration Care has to be taken when making use of a Part as CHIEF and PEACH allow the input of leading zeros Therefore ALVS will treat a Part of 1 01 8 001 as three separate part numbers which it will treat differently However neither PEACH nor CHIEF automatically infill zeros therefore a Part 1 will be recorded as a Part 1 If you enter a Part in a PEACH Application you MUST use the exact same part number in your customs entry If you don t and you chose to only enter a Part on PEACH but not on the customs declaration then ALVS cannot perform a match and a Route E will be generated However you can omit a Part from your PEACH Application and it will still match to a customs declaration that has no Part under single rule matching or where a Part is supplied bulk rule matching 34 ALVS U
31. ectly e The item has been refused entry e The PEACH or TRACES application has been cancelled but the customs declaration still refers to the cancelled application When an item has been refused entry it will be handled outside of the ALVS Process and when either a PEACH or TRACES application has been cancelled then it will either be replaced by a new application or the customs declaration will be duly amended to remove data relating to the refused item on the PEACH TRACES entry from the declaration For details of the Refusal Process for HMI PHSI regulated entries please refer to Annex A2 If the Port Health Officer has completed Box 42 on the CVED P in respect of IUU clearance incorrectly then a new TRACES application will have to be made and the customs declaration resubmitted Alternatively the Port Health Officer can contact NCH to inform them of the discrepancy to provide confirmation of the completed certificate so NCH can manually update the IUU check on CHIEF In most circumstances the bulk of EO report will arise because of data entry keying mistakes The action to take in the event of a keying error is shown in Section 4 3 6 3 EO generation failure On very rare occasions the software may show Route E but no EO report is produced This would occur if there was an error in the communications between HMRC s CHIEF amp EDCS systems or it could mean that your customs software is not set up to generate EO reports if the latter ple
32. ed on CHIEF You must ensure the number of horses entered in Box 41 Supplementary Units field matches the number of CVEDAs 1 Horse per CVEDA declared for each item As for options 1 amp 2 above each CVEDA and the associated document reference and status code would need to be entered in the item level of Box 44 of each SAD to enable the process highlighted in option 1 to be undertaken 29 ALVS User Guide v1 1 Note The above guidance is also relevant for multiple CVEDA s relating to other live animals and also to multiple CVEDP s and CED s 12 How do obtain customs clearance when AHVLA are unable to complete the CVED A Part 2 but have approved release of the animal consignment into quarantine You should complete the customs declaration When this completes an initial match to the CVED A Part 1 then ALVS will return a OA message for the CHIEF OGD Route Code Your local AHVLA BIP will need to email the National Clearance Hub and request that a manual clearance is processed In addition you will need to fax the CVED A Part 1 and any supporting AHVLA release documentation to NCH 13 How do complete a customs entry for a POAO items e g blood samples or nutritional supplements that are Port Health regulated but which are covered by a Defra or Animal Health import licence authorisation with no associated TRACES application made For Trade in Animals amp Related Products TARP licences issued by Defra you should ent
33. edure then cancel the full customs declaration and resubmit a Simplified Frontier Declaration SFD Alternatively if the intention was not to use Simplified Procedures amend the PEACH application to remove the approved inland location 18 ALVS User Guide v1 1 6 5 Example E0 error messages and action to take The following are examples of the EO messages that will be generated Example Error Message What it means Action to take on PEACH or TRACES Action to take on the customs declaration A Customs Declaration has been submitted however no matching CVEDP s have been submitted to Port Health for CVEDP number s 2013 0001234 2013 0001235 Please correct the CVEDP number s entered on your customs declaration A CVED mismatch has occurred ALVS has received a CVED but cannot find a customs declaration that contains the same CVED Reference Number Note the same message may occur if a CVED or CED is cancelled by either Port Health or Trade OR if anon GB destination address is entered into Box 8 of CVED CED note imports with a non GB destination address are not routed through ALVS You need to review the CVED or CED Reference Number that has been entered on the customs declaration to make sure that it exactly matches the reference number generated by TRACES No action needed on TRACES as it is TRACES that has generated the CVED or CED Reference Number Amend the customs entry to reflect the CVED CE
34. er document code 9121 and the appropriate Document Status Code and Reference details i e GBAHC and the TARP licence number in SAD box 44 item level Using the ALVS Manual Release Request form see Annex E fax the TARP licence to the National Clearance Hub who will undertake manual clearance Similarly for an Importation of Animal Pathogens Order you should enter document code 9120 and the appropriate Document Status Code and Reference details i e GBAHC and the import licence relating to the Importation of Animal Pathogens Order in SAD box 44 item level Using the ALVS Manual Release Request form see Annex E T fax the specific licence to the National Clearance Hub who will undertake manual clearance 14 How do complete a customs entry for fish products that are not Port Health regulated and therefore do not require an IUU catch certificate You should enter document code Y927 and the appropriate Document Status Code XX and Reference details i e GBIUUNOTREQUIRED in SAD box 44 item level This item will not be passed to ALVS 15 How do handle shipments of products of animal origin food not of animal origin or caught fish products initially entered to a Customs Warehouse CPC 71 00 000 for eventual release into free circulation in the UK Unlike horticultural or plant related products your initial customs declaration for consignments entered to a Customs Warehouse using the above mentioned CPC will be sent
35. etween the year and 7 digit reference The DUCR for PEACH entries and the CVED CED Reference number for TRACES entries is the first data item that ALVS will attempt to match Any missing characters characters in the wrong order or the use of incorrect characters caused by typing mistakes will mean that ALVS cannot perform an initial match and will report an error Route E on customs software see section 4 and produce an EO report see section 5 Customs clearance will not occur until the typing error is corrected Be aware that your customs software may auto generate a DUCR or Reference Number if you fail to enter the DUCR Ref Number in Box 44 which would result in a mis match Notes Although ALVS does not perform matching on IUU Catch certificate numbers Doc code C673 is still required to be entered in Box 44 item level to enable ALVS to provide an automated release decision for the IUU check For an import declaration item that covers multiple Catch certificates you should enter GBlUUVarious after the country code and licence type For an item with a single catch certificate you can enter GBIUU followed by the catch certificate number or alternatively just GBIUU Amendments to CVED CED document reference numbers on CHIEF will result in a reassigning of a Customs Route 6 to a Route 3 requiring NCH to manually authorise the amendment before customs release is granted Ensure that the correct 10 digit TARIC
36. ffice 2Y Additional goods examination by HMRC Contact NCH 5 3 CHIEF OGD Route Code sequences This section describes the sequence of CHIEF OGD route codes for typical PEACH or TRACES applications You have The CHIEF route code sequence will be Action if any to take Submitted a PEACH application and all consignment lines have turned green OR You have completed a TRACES CVED CED Part 1 application and the PHA AHVLA Inspector has completed Part 2 You then submit a customs declaration When you submit the customs declaration the OGD route will show as either Route OP 0A 0B 0H or for a jointly regulated item OX This is the initial default code for customs entries under ALVS It will then change to either A blank space indicating customs clearance gained E indicating a mismatch If Route E appears then it signifies that a mismatch has occurred Check the EO report for details and take corrective action Pre lodged a customs declaration but have not yet made an associated PEACH or TRACES CVED CED Part 1 application The OGD route will be shown as E because ALVS has not received a PEACH or TRACES application so it cannot find a DUCR or CVED CED to match to Complete the PEACH or TRACES CVED CED Part 1 application ALVS User Guide v1 1 15 Pre lodged a customs declaration Then made a PEACH application Note an
37. folkcoastal gov uk Customs HMRC chief operations hmrc gsi gov uk queries CHIEF Operations Customs HMRC nch hmrc gsi gov uk queries National Clearance Hub Additional Help Lines HMRC Tariff Classification Line 03000 513777 1pm 5pm Mon Thursday and 1pm 4pm on Fridays Support resources www gov uk browse business imports exports import and export procedures 25 ALVS User Guide v1 1 8 Frequently Asked Questions 8 1 General ALVS FAQ s 1 have a release confirmed by a green traffic light on PEACH or completed on CVED CED Part 2 on TRACES but the customs declaration has been showing Route OA 0B OH OP OX for over 1 hour What has happened This is likely to have occurred due to a communications error between the ALVS amp CHIEF systems Take the following action o Step 1 double check the customs declaration Is Route E showing indicating a mismatch has occurred If so take action to correct the mismatch o Step 2 if there is no Route E contact the Lead Authority who regulate the consignment Tell them e For HMI PHSI regulated imports the PEACH Application No and CHIEF declaration number OR e For Live Animal POAO FNAO imports the CVED CED Reference Number and CHIEF declaration o Step 3 Explain that either that your customs declaration has been showing Route OA 0B 0H OP OX for over 1 hour but e PEACH has been showing HMI or PHSI green release decisions for 1
38. h the local reference number but only the agent who created the CVED CED can access the genuine CVED CED number If it is possible to obtain that genuine TRACESS reference number then it can be used in the associated customs entry in the correct format which will result in automated clearance If the genuine CVED CED reference cannot be accessed then manual clearance will be required 10 ALVS User Guide v1 1 4 The Illegal Unregulated Unreported IUU catch certificate clearance process under ALVS Although Illegal Unregulated and Unreported IUU Catch Certificates are not controlled on TRACES it is possible to transmit the result of this check making use of Box 42 on the CVED P Part 2 Where an IUU certificate is required Document code C673 must be declared in Box 44 item level of the SAD as per the guidance in Volume 3 Appendix C11 of the Customs Tariff HMRC Border Force Defra amp MMO have agreed to make a minor change to the release process so that fishery products also benefit from the implementation of ALVS removing the need for the National Clearance Hub NCH to undertake manual documentary checks on catch fish certification prior to granting Customs clearance From 1 5 14 the new IUU process will be as follows 1 Agents and or importers will continue to present IUU catch certificates to Port Health Staff as per existing procedures 2 At the time that the CVEDP Part 2 is completed on TRACES Port Health will manually inpu
39. hour OR e You have a copy of the completed CVED CED Part 2 o Step 4 Ask them to provide authorisation to NCH to give manual clearance The Authority will then investigate and if they agree that the entry is stuck will email NCH to arrange for a manual clearance Note This is the only manual clearance that PEACH Plant Health Help desks AHVLA or PHA scan authorise They WILL NOT grant manual clearances when the declaration has not cleared due to a mismatch Route E o Step 5 Print off the QRC s and or Conformity Certificate s for AIS imports use the supplied AIS Conformity Certificate or the CVED CED for the delayed application and fax them to National Clearance Hub together with usual paperwork for manual clearance NCH will only perform manual clearance once you have faxed through the relevant document for that specific customs declaration 2 Can cancel a customs declaration on CHIEF Yes If you have good reason to cancel a customs entry of interest to ALVS you will need to send a cancellation request to CHIEF via your CSP specifying the reasons for cancellation 26 ALVS User Guide v1 1 e g to correct a mismatch The NCH will consider this request and manually update CHIEF with a cancellation accepted or refused response 3 How do get ALVS no match information on the Import Entry Error Report E0 when my customs entry has been keyed directly on CHIEF by Customs CIE CHIEF Print Routing Tables h
40. ht net mass Clearance of the Customs Declaration has been withheld Confirmation of the outcome of IUU catch certificate check under Council Regulation 1005 2008 is required To resolve this contact your local Port Health Authority imports or MMO landings The Port Health Officer has either not entered IUU OK or IUU NA in Box 42 of the CVED P Part 2 or has entered the wording incorrectly Contact Port Health or MMO The IUU check may need to be cleared manually by faxing the catch certificate to the National Clearance Hub ALVS User Guide v1 1 22 6 6 PEACH applications additional notes on mismatches Where a Part see Annex A is supplied in the customs declaration then ALVS will attempt to match the customs declaration to PEACH Application s using both Single Rule matching rules and Bulk Rule matching rules If no match can be made for any item using both Single and Bulk Rule matching then ALVS will generate the appropriate no match messages which can be viewed in the Import Entry Error report E0 The OGD route will become Route E as a result of the no match The number of no match messages generated and shown in the EO report is dependent on the level of the no match i e is it at the customs entry header level DUCR or is ita mismatch at the item level and which authorities regulate the import of the items HMI PHSI or both DUCR Header Level Mismatch Where
41. ill not be for free circulation within required at the UK border the EU e g no PEACH application required 2 The 3 levels of checks The legal requirements for The legal requirements for PHS still Trader is required to make No impact on ALV as documentary identity and physical has been undertaken at the first MS country but the importer wants to suspend payment of duty tax and move the goods under T1 to the UK in order to complete Customs formalities full Import Declaration on entry to the country of final destination HMI still need to be satisfied No conformity check is required to be carried out in the first Member State as the goods are not released into free circulation All quality checks have to be carried out in the UK by HMI through the importer making an Advance Notification to PEACH need to be satisfied A section has been developed on the PEACH system that allows the trader in the outlined scenario to make an entry with the DUCR and Part and the Plant Health Movement Document PHMD number and type of checks carried out in member state and recorded on the PHMD as well as the quantity and type of goods PEACH will pass the information to ALVS as a full or simplified Import Declaration and will evidence full MS Plant Health clearance on his Import Declaration by recording the foreign phytosanitary certificate issued at first MS country and obtain a Conformity certific
42. iple TRACES applications you must list each CVED CED individually against each document code Box 44 of your customs declaration i e N853 AE GBCVD2015 0000300 N853 AE GBCVD2015 0000301 N853 AE GBCVD2015 0000302 No use of short hand will work each must be listed in the year 7 digit format described earlier it is an unnecessary practise and has no relevance to the ALVS matching process Enter a 4 6 or 8 digit commodity code on your customs declaration Always enter the full 10 digit commodity code on your customs entry If the code is 4 8 digits on the Tariff then infill the remaining character spaces with zero s For horticultural products controlled via PEACH ALVS will not be able to match the variety and type entered on the corresponding PEACH application ALVS User Guide v1 1 3 Live Animals Goods controlled on TRACES imports from other Member States For goods live animals imports controlled on TRACES ALVS is able to match CVEDs CEDs issued in other EU countries non GB CVED CEDs with Customs Entries made in the UK There have been some difficulties with this as a result of practices in other EU BIPs This section clarifies the process and the issues that have been identified ALVS receives and processes all e GB or non GB CVED CED s where a UK destination address is entered onto the CVED CED Part 1 TRACES box 8 e CVED CED s issued by a GB BIP including those where a non UK destination a
43. it is a mismatch at the DUCR header level then an E0 report with a DUCR mismatch message will be created for HMI and or PHS depending on which authority regulates the items on your customs entry So for HMI regulated goods a single HMI mismatch message will be created for a PHSI only regulated a single PHSI message will be created and for jointly regulated or a mixture of HMI and PHSI regulated items two messages will be created This is done once for Single Rule matching and if you supply a Part number in your customs entry then again for Bulk Rule matching For example if your customs declaration contained Oranges which are jointly regulated and you entered a Part on the entry and there was a discrepancy between the DUCR on the PEACH Application and the customs declaration then you should expect to see four no match messages in your EO report two messages from Single Rule matching and two from Bulk Rule matching Item Level Mismatch Where a mismatch is at the item level due to an incorrect commodity code being used or a discrepancy in weight then the number of no match messages generated will be per mismatched data item Where the item is jointly regulated two no match messages will be generated one for the HMI and one for PHSI If a Part is supplied in your Import Declaration then Bulk Rule matching will also be used as well as Single Rule matching Each will produce no match messages 23 ALVS User Guide v1 1 7 ALV
44. l container level where one consignment line represents one container The more containers you represent on a single PEACH consignment line then you are increasing the chance that all those containers will be held 5 How do enter a declaration that is for processing only e g oranges but has a PHSI interest If the item has a FERA interest then you must still make a PEACH Application 1 On PEACH use the Plant Health only application form Select the commodity e g Oranges and set the Variety to For Processing Only 2 On your customs declaration DO NOT enter HMI document code N002 You are making a Plant Health only processed goods application and if you use NOO2 then you will incur a DUCR mismatch 3 Instead use document code C633 on the customs entry with a document status code of XW to indicate that a waiver to produce a document has been claimed A document reference of GBCPR should also be entered 6 Can tell if a PEACH application has received Customs clearance Yes You can gain this information by looking in either PEACH or through your Customs Entry software In PEACH look for the FS 0 icon appearing in the completed applications screen and in your customs software the declaration entry should show a Customs Route 3 or 6 7 How do know when a HMI conformity certificate has expired 27 ALVS User Guide v1 1 You can check this on PEACH the green ball will have a red cross through it 8 How d
45. ll or simplified Import Declaration and will evidence UK inspection clearance on his Import Declaration by recording the approved CVEDP CED issued by the UK inspection point ALVS will pass CVEDP CED hold release refuse Included in ALVS scope as UK CVED CED is required to be entered to TRACES and Customs Declaration is required on Import to the UK Automated release via ALVS where a UK destination address is entered on CVED CED Part 1 Box 8 and TRACES reference number has been used on the CHIEF entry Manual release for Dover EPU 060 imports as TRACES decision to CHIEF Dover do not yet have access to TRACES Not all the 3 levels of CVEDA entered on The rules for the CVEDA Intra EU movements to Excluded from ALVS n a checks documentary identity and physical have been undertaken in the UK therefore the consignment could not be cleared by the UK into free circulation within the EU as the final destination is another MS UK CVED CED final destination anywhere TRACES by UK including part veterinary inspection outcome CVEDA Part Il would also apply to CVEDP for POAO and CED for FNAO imports another MS are captured under Community Transit on UK s National Community Transit System NCTS scope as Intra EU movements are captured on NCTS under Community Transit arrangements not on CHIEF ALVS User Guide v1 1 43 within the EU
46. mentary identity amp physical have been undertaken at the first MS country and the Customs authority within that MS country has cleared the consignment for free circulation within the EU MS CVED CED final destination anywhere within the EU CVEDA entered on TRACES by first Member State All veterinary checks on Live Animals completed and consignment cleared for free circulation so no TRACES entry required in the UK The rules for the CVEDA would also apply to CVEDP for POAO and CED for FNAO imports all Port Health checks have already been completed in the first MS and the consignment is in free circulation no CVEDP or CED required With the consignment cleared by the MS Customs authority further intra EU movements are captured under Community Transit only imports from 3 countries are entered to CHIEF Excluded from ALVS scope as Customs declarations to CHIEF are not required on import to the UK n a The 3 levels of checks documentary identity and physical has been undertaken at the first MS country but the importer wants to suspend payment of duty tax and move the goods under T1 to the UK in order to complete Customs formalities full Import Declaration on entry to the country of CVEDA entered on TRACES by first Member State including veterinary inspection outcome CVEDA Part Il so no TRACES entry required in the UK The rules for the CVEDA would also
47. n Defra have carried out the remaining checks eDomero will pass a release statement to ALVS Trader is required to make a full or simplified Import Declaration and will evidence UK Plant Health Conformance clearance on his Import Declaration by recording the PHMD and HMI Conformity Certificate No impact on ALV as PEACH applications and Customs declarations would be required on Import to the UK ALVS User Guide v1 1 46 Annex E ALVS Manual Release Form 20 HM Government ALVS Manual Release Request Form To be used where ALVS is not able to process an automated release Send to NCHOhmrc gsi gov uk or NCHLAPOhmrc gsi gov uk or by fax 0800 496 0699 Agent Company Name Contact Name Telephone number Entry Number s and date s Port Health Animal Health Office Please send a copy of this form as well as a copy of your Customs entry document commercial documents and any documentation specified below Select from the below why ALVS is not able to provide an automated release Scenario please select the relevant reason Document to include O Catch certificate checks are required and there is no CVEDP Proof from Port Health MMO that checks have been completed O A Regulation Notification 16 23 has been issued for the consignment in place of a CVEDA and veterinary inspection fees have been collected Copy of Regulation 16 23 notice O Full CVED CED checks have been carried ou
48. nd to ALVS ALVS was originally introduced in 2009 10 for horticultural and plant related products that are regulated by HMI amp PHSI and controlled via the PEACH System ALVS was extended in 2013 2014 to cover imports controlled on the TRACES system The system is hosted by Defra s IT supplier IBM The Government Departments involved in the development and management of ALVS are HMRC Defra RPA Horticultural Marketing Inspectorate Plant Health amp Seeds Inspectorate Animal Health amp Veterinary Laboratory Agency Association of Port Health Authorities UK Major Ports Forum 1 3 How does ALVS work Prior to the introduction of ALVS an importer or agent of regulatory controlled goods would have to wait for the inspection body to provide proof of the outcome of the checks so that they could fax this to the NCH with their entry This information would be used to manually clear the entry at the NCH Under ALVS the inspection decision is automatically collected and matched to the Customs entry so the agent importer no longer faxes the release certificates such as the CVED CED or IUU to the NCH This is because ALVS collects the release hold refuse decision s from PEACH and TRACES and matches them to a relevant customs declaration entry that it has received from CHIEF The inspection decision is transmitted electronically and in near real time directly into CHIEF Where a release decision is received this will result in automatic
49. ng movement of the consignment inland for corrective action Step 5 After corrective action has taken place the local inspector should be contacted and asked for a re inspection of the re labelled re sorted consignment s contact to be made locally not through PEACH If the consignment is to be dumped destroyed the inspector local to the site where corrective action takes place should be contacted prior to the action taking place the inspector may need to witness the dumping Step 6 HMI re inspect affected consignments and issue HCG6 Conformity Certificate if satisfied Step 7 A third customs entry should then be submitted using Customs Procedure Code 40 36 ALVS User Guide v1 1 facilitate customs clearance PHSI have refused entry PEACH application has been refused by PHSI as consignment s have failed to meet the requirements of the Plant Health legislation and require re treating to meet legislation Dumping or destruction PEACH will show a red MIO traffic light and the PHSI Refuse Entry decision generated by ALVS will result in a Route E on the customs entry Step 1 For a single item import declaration a cancellation request can be made item has been refused entry an amendment of the declaration will be required to remove the item to be destroyed Step 2 Fax a PHAR 5 destruction notice to the NCH to support the request for manual cancell
50. ntended for processing an Additional Information statement of GMSPR is added at Box 44 of the SAD at Item level This indicates that the product is imported for processing and that the HMI s General Marketing Standard does not apply Failure to use GMSPR may lead to the Item being selected for a PEACH application which will necessarily delay clearance of your goods Ensure that if you are authorised to use Customs Freight Simplified Procedures es CFSP you complete Box 15a Country of Dispatch on your Simplified Frontier Declaration SFD ALVS will be unable to accept your SFD if this information is not provided ALVS User Guide v1 1 And of course there are some actions that we strongly recommend you not to do as these will delay customs clearance For all imports being routed through ALVS DO NOT why Enter multiple document codes per item on a customs entry Only one N002 and or N851 9115 document code is required per item to satisfy HMI and or PHSI checks If for example you wish to reflect the existence of numerous conformity certificates for a single item on an import declaration this can be recorded as one document code N002 with a document reference of GBCONVARIOUS For recording multiple phytosanitary certificates the one N851 document code should have a document reference of the 2 alpha foreign country code followed by PHCVARIOUS Note for matching to mult
51. o handle shipments of horticultural plant related goods where part of the consignment is for free circulation in the UK amp the remaining part is for onward transit to a final destination within another Member State of the EU You must complete two PEACH applications one for the final destination in the UK and the other to cover the remainder of the consignment destined for final destination in another Member State of the EU For example a consignment has 32 000kgs of Oranges for free circulation into the UK and 68 000kgs for onward transit to another MS of the EU You should complete two PEACH applications one for 32 000kgs and other for 68 000kgs To ensure ALVS can correctly match the PEACH application to the Customs declaration the entry should only comprise of the part consignment 32000Kgs destined for free circulation in the UK Note For Indirect imports where documentary identity and physical checks have been undertaken at the first MS country and that MS country has cleared the consignment for free circulation within the EU a Customs CHIEF entry is not required on import to the UK As a result this type of transit movement does not interface with ALVS but for control purposes is declared on HMRC s New Community Transit System NCTS 9 How do handle shipments of horticultural plant related products initially entered to a Customs Warehouse CPC 71 00 000 for eventual release into free circulation in the UK Your initial c
52. ode 91 00 000 Processing under Customs Control PCC or CPC 91 00 F11 if using simplified procedures Fax the HCG3 Refusal of entry and HCG4 movement inland document to the NCH to support the new entry on CHIEF Documentation acts as confirmation that HMI have refused entry and are allowing movement of the consignment inland for corrective action Alternatively if part of a multi itemed declaration has been refused the original customs entry should be amended to remove the refused item to enable the remaining items to be automatically released The refused item should then be re entered on the customs entry using one of the PCC CPC s highlighted in the previous bullet Step 3 After corrective action has taken place the HMI inspector local to the site where corrective action takes place should be contacted and asked for a re inspection of the re labelled re sorted consignment s contact to be made locally not through PEACH If the consignment is to be dumped destroyed the local inspector should be contacted prior to the action taking place the inspector may need to witness the dumping Step 4 HMI re inspect affected consignments and issue HCG6 Conformity Certificate if satisfied Step 5 Asecond customs entry should be submitted to using Customs Procedure Code 40 91 002 Removal of Processed Products into Free Circulation Step 6 Fax HCG6 to the NCH to facilitate customs clearance 35 ALV
53. porary Admissions will only remain in scope of ALVS if a full SAD is completed e g CPC code 53 00 DO8 should be used for Temporary Admission TA relief for live animal imports 18 How do complete a customs declaration for live animals that are not entered through a BIP and therefore do not require a CVEDA Live animals that are imported for research e g rats and mice do not currently have to enter Great Britain via a BIP and a CVEDA is therefore not always issued If you are importing animals for research purposes and you hold a specific licence under the Rabies Order from the Animal and Plant Health Agency APHA that does not require a CVEDA you should not declare Additional Information code LIC99 but instead declare Document Code 9116 and the specific licence number to indicate you hold a Rabies licence issued by APHA In addition you will need to declare document code C640 with the ex heading status code XX to satisfy the ex heading document requirement Use of the ex heading document status code will ensure the import entry item is not passed to ALVS If you need any assistance with completion of the customs declaration you should contact CHIEF Operations chief operations hmrc gsi gov uk for further advice 19 How do complete my customs entry for a sample or goods for research or diagnostic purposes where there is a Customs document code requirement and the Animal and Plant Health Agency APHA have confirmed that it does no
54. r a particular consignment i e where the CN code is set to ex heading indicating a licence may or may not be applicable you should enter the relevant Document code with a Document status code of XX to ensure the item is not passed to ALVS Use of a positive document status code i e AE indicating a document is available will result in the entry being passed to ALVS for matching If your POAO product is not controlled by a CVED P for example blood samples or nutritional supplements you should use document code 9121 for Trade in Animals amp Related Products TARP licences issued by Defra or document code 9120 for an Importation of Animal Pathogens Order And some specific points you should consider for horticultural imports controlled on the PEACH system DO Why Consider delaying submission of your customs entry where multiple containers possibly with mixed products are entered on PEACH as multiple lines or applications We advise you to submit the entry when all HMI PHSI release decisions on the containers are known This slight delay in completing your customs entry will enable you to consider where you have mixed decisions release and refused against multiple containers whether you want to separate those consignments given green release decisions on PEACH to ensure a quick customs clearance Ensure that where an Item on a CHIEF entry is made for a product thatis prepared processed or i
55. red but an IUU check is not required on all of the items e g where there are two shrimp products one farmed exempt from IUU check and one wild caught requires an IUU check You should complete the customs declaration accurately to reflect the IUU catch certificate requirement using C673 for part of the consignment and the exemption document code using Y927 for the other part Although ALVS matching cannot cater for the scenario where there are multiple POAO items with the same commodity code being matched to a single CVEDP but there is no IUU check on 32 ALVS User Guide v1 1 one of the items an ALVS validation error or an EO mismatch report will be generated to highlight the problem You will need to obtain proof that the Port Health checks have been completed satisfactorily and fax this information together with a completed ALVS Manual Release request form to NCH 33 ALVS User Guide v1 1 Annex A Extra information for Horticultural Plant Imports via PEACH A 1 Use of the Part with the DUCR More than one PEACH Application can contain the same exact DUCR with a Part or without one This is to allow for cases where you have more than 4 consignments and they are entered over multiple PEACH Applications and you wish to record them under one customs entry Use of the Part is optional and in most circumstances there is no need to enter one on PEACH or the customs entry However the Part can be useful if you wish to mak
56. ser Guide v1 1 A 2 Refusal of Entry Process under ALVS for PEACH applications When an application is refused entry by HMI or PHSI the subsequent entry procedures move outside of the ALVS process HMI have refused entry Scenario 1 A PEACH application has been refused by HMI as consignment s have failed the requirements of the marketing standards and require O re labelling or re sorting corrections to conform to marketing standards or Transit inland for dumping destruction PEACH will show a red iiiie traffic light and the HMI Refuse Entry decision generated by ALVS will result in a Route E on the customs entry An HCG3 refusal of entry will have been issued to the importer by the HMI inspector at the import point The following action should now be taken Step 1 Apply via the HCG4 application screen on PEACH to move affected consignment s to a suitable inland premise with PCC or a facility within the Port Airport where corrective action may be completed you will need to notify the inspector at the import point of which premises facility you wish to use amp date the consignment will be moved Step 2 If the refusal covers the whole consignment and the customs entry has already been submitted to CHIEF in advance of original HMI inspection then the original customs entry should be cancelled request cancellation via your entry software and a new customs entry submitted using Customs Procedure C
57. t into TRACES the details of the IUU check status into Box 42 They will enter one of three message options IUU OK for when the IUU certificate has been seen and verified as correct by PH IUU NA for when an IUU certificate is not required IUU HOLD for when the consignment is held by Port Health as the catch certificate check is ongoing 3 For entries that are IUU OK or IUU NA the Agent or Importer will no longer be required to send any release information in respect of IUU check to the National Clearance Hub NCH 4 Where an IUU HOLD status has been entered the relevant manual release process see Para 7 below will need to be followed 5 Where a CVED is not required for a fish import where the import is out of scope for ALVS it is therefore not included in this process change In these circumstances the existing manual release process should be followed to ensure that the inspection decision is transmitted to the NCH This includes e Catch Certificates for fishery products from EEA Countries Norway Iceland Faroe Islands Switzerland and Liechtenstein that do not require a CVED check e Goods moving in transit for final destination in another Member State 6 In addition direct landings made by 3 country fishing vessels are out of scope as the IUU checks are carried out by the Marine Management Organisation who do not have access to TRACES and the CVED 11 ALVS User Guide v1 1 7 Ca
58. t in another MS country but the CVED CED reference number is not compatible with ALVS i e it is not in TRACES 7 digit format A copy of the completed CED CVED must be supplied O There are multiple customs entries associated with multiple CVED CEDs and ALVS matching has failed Proof that the CVED CED checks have been completed o The CED has an unacceptable decision however clearance is requested to use the consignment for another approved purpose A copy of the completed CED must be supplied together with a copy of the legal notice issued 47 ALVS User Guide v1 1 O A system outage has occurred and manual clearance procedures have been initiated Proof that the checks have been completed and are satisfactory o Other please specify Proof that the checks have been completed and are satisfactory NCH Contacts for assistance Route 1 Import helpline 08 00 18 00 Mon Fri 03000 588454 Import Out of hours 18 00 08 00 Mon Fri All day Sat amp Sun 03000 588401 Live Animals 08 00 18 00 Mon Fri 03000 588452 48 ALVS User Guide v1 1
59. t require a CVEDP Some products of animal origin POAO e g blood samples swabs food samples for analysis that are being imported for research or diagnostic purposes will have a commodity code that may require a CVEDP if the same product is imported for commercial purposes If you are unsure whether your goods should be subject to checks you should check with APHA If you are importing such products with a specific authorisation from Animal Health or a general licence that does not require a CVEDP you should not declare Additional Information code 31 ALVS User Guide v1 1 LIC99 but instead declare Document code 9121 and the relevant authorisation or general licence reference number to indicate you hold a Defra AH import licence authorisation for POAO Additionally you will need to declare document code N853 for POAO with a waiver status code XW to satisfy a mandatory document requirement or XX to satisfy where there is an ex heading document requirement Use of the waiver or ex heading document status code will ensure the import entry item is not passed to ALVS If you need any assistance with completion of the customs declaration you should contact CHIEF Operations chief operations hmrc gsi gov uk for further advice 20 How do complete my customs entry for a food import where there is a Customs document code requirement and Port Health APHA have confirmed that it does not require a CVEDP CED Some food products
60. tch Certificate Manual Release Process There are three recognised methods to notify the NCH of the outcome of catch certificate checks e the submission of a copy of the fully completed catch certificate s as validated by the competent authority e the submission of a completed catch certificate release fax e the transmission of a release message to the NCH via CNS or Destin8 12 ALVS User Guide v1 1 5 ALVS related route codes on CHIEF 5 1 CHIEF OGD Route Codes There are a number of 2 character OGD route codes on CHIEF at the header level which specifically relate to ALVS These are described in the table below Route What it means Action to be taken Code E An error has occurred which has been caused by one of the following Check the Import Entry Error Report DTIEO report for details or alternatively view the entry in CHIEF Transaction DEVD Option 5 1 A no match error caused by a DUCR CVED CED weight or TARIC Code mismatch See section 5 for more details on EO reports 2 An error on an IUU clearance if the Port Health Officer has not entered the result of the documentary check into Box 42 of the CVEDP Part 2 or has keyed the words incorrectly 3 The item has been refused entry 4 The CVED CED has been cancelled by a Port Health or AHVLA Officer OA Awaiting decision from Animal Health None this is the initial route code displayed once the CVED A Part 1 has been completed and a C
61. the TRACES application and the customs declaration and make sure the correct commodity code has been used on both If you are unsure of the Commodity Code to use contact the HMRC Tariff classification team 03000 513777 1pm 5pm Mon Thursday and 1pm 4pm on Fridays Note Amendments to CN codes on CHIEF have the potential to alter duty rates payable therefore amendment of this data field will result in NCH having to manually authorise the amendment before customs release is granted If an incorrect commodity code has been entered onto the CED Part 1 or CVED Part 1 then providing the status is New on TRACES then you can amend the application Otherwise you will need to cancel the TRACES application and submit a new application If an incorrect commodity code has been entered on the customs entry amend the item on the customs entry to reflect the correct commodity code A Customs Declaration has been submitted with DUCR 3GB123456789012 IMP1 and no Part Number but the item with Commodity code 0805102011 Oranges cannot be matched to a commodity on A commodity variety mismatch has occurred This message signifies that whilst ALVS has received a PEACH application with a DUCR that matches that entered on a customs declaration that PEACH If the variety and class combination on PEACH is incorrect then you will either have to cancel the PEACH Application and create a new application or alternatively if you
62. tial to alter duty rates payable therefore amendment of this data field will result in NCH having to manually authorise the amendment before customs release is granted Ensure the weight kg net mass entered in the customs entry box 38 Item level exactly matches that entered onto PEACH or on TRACES Note You cannot enter a weight for live animal imports on TRACES Therefore the number of animals entered on the customs declaration Box 41 Supplementary Units must match the Number of animals entered onto the CVED A on TRACES Having completed matching on the CVED CED Reference Number or the DUCR followed by matching on the commodity code ALVS will then attempt to match on the weight for a CVEDP or CED or Number of animals for a CVEDA If there is a typing error on the weight e g 500kgs entered on TRACES 450 Kgs entered on the customs declaration then a mismatch will occur ALVS will report an error Route E on customs software and produce an EO report see sections 5 Customs clearance will not occur until the typing error is corrected and the weight matches on both the PEACH or TRACES application and the customs declaration For imports of cut flowers the number of stems is NOT taken into account by ALVS The number of packages boxes is also ignored by ALVS Gross weight is also ignored by ALVS Note for imports on a CVED A there are 31 commodity codes under the 0301 and 0106 chapters where matching
63. timated million less pages of paper being faxed between organisations ALVS User Guide v1 1 We advise Agents and Importers to follow the below guidance to ensure their customs declaration receives a quick automated clearance 2 The Do s and Don t s of ALVS For all imports being routed through ALVS What you should do And why Ensure that the DUCR for PEACH applications or CED CVED Reference Number for TRACES applications is entered in the correct format on the customs declaration and that it exactly matches the DUCR entered onto PEACH or the CVED CED Reference Number obtained from TRACES PEACH For imports controlled on PEACH the DUCR should entered in the following format on PEACH and CHIEF Box 44 Header Level lt year gt e g 4 for 2014 lt country gt e g GB lt EORI No gt lt gt i e a dash lt unique reference no gt for further info on creating a DUCR see http www fera defra gov uk plants plantHealth d ocuments howToCreateDucr0609 pdf TRACES For imports controlled on TRACES the CVED CED reference number must be entered exactly into Box 44 item level on the customs entry after the country code and licence type GBCVD or GBCED The format must be YYYY 123467 i e lt year gt lt full stop gt lt TRACES 7 digit reference no gt DO NOT type the version number into Box 44 or leave a space between the year and reference number or forget the full stop in b
64. to ALVS to enable successful matching on weight On removal from a Customs Warehouse of the full load or partial consignments or containers the subsequent Customs declaration should contain CPC 40 71 000 to reflect the removal from storage into free circulation Selected data for Import declarations containing CPC 40 71 000 will not be passed to ALVS for matching as Port Health decisions would already have been made when the consignments were first entered to the Customs Warehouse 30 ALVS User Guide v1 1 16 How do get a Tariff classification for a product verbal or binding ruling For a verbal Tariff classification you can call the HMRC Tariff Classification Helpline on 03000 513777 1pm 5pm Mon Thurs and 1pm 4pm on Fridays Alternatively you can apply for a Binding Tariff Information BT ruling by completing an eBT form accessed via the Government Gateway at www gateway gov uk The UK classification team will consult rulings made by other Member States as part of the BTI process 17 Are Temporary Admission ATA Carnets in scope of ALVS Although ATA carnets may be used to temporarily import goods into the UK which replaces the normal customs declaration a C21 is also completed using the relevant Customs Procedure Code CPC 00 08 020 their use will be outside the scope of ALVS as the C21 does not contain CN code or document code information and therefore will be handled under a manual customs clearance process Tem
65. ustoms Declaration lodged It shows that CHIEF is awaiting an update from ALVS However if you know that the CVEDA Part 2 has been completed on TRACES but route 0A has been showing on the customs entry for 1 hour and has not been superseded by a Route E then refer to the FAQ section of this guide as it may indicate a that a wider IT outage has occurred 13 ALVS User Guide v1 1 0B Awaiting decision from Port Health None this will be the initial route code displayed once the CVED P or CED Part 1 has been completed and a Customs Declaration lodged It shows that CHIEF is awaiting an update from ALVS However if you know that the CVEDP CED Part 2 has been completed on TRACES but route 0B has been showing on the customs entry for 1 hour and has not been superseded by a Route E then refer to the FAQ section of this guide as it may indicate that a wider IT outage has occurred OH Awaiting decision from HMI None this is the initial route code once a PEACH entry has been made and a customs declaration lodged However if PEACH has been showing a release green traffic light decision for all lines on the PEACH application but route OH has been showing on the customs entry for 1 hour and has not been superseded by a Route E then refer to the FAQ section of this guide OP Awaiting decision from Plant Health PHSI None this is the initial route code once a PEACH entry has been made and a customs
66. ustoms declaration for consignments entered to a Customs Warehouse using the above mentioned CPC will not be sent to ALVS for matching CPC 71 00 000 is excluded on the ALVS CHIEF Profiles If you are aware that partial consignments or containers are going to be removed from a Customs Warehouse then to ensure ALVS matching on weight is successful you will need to split your PEACH application into individual lines to reflect the gradual release from storage The subsequent entries submitted on the customs declaration should contain CPC 40 71 000 to reflect the removal from storage into free circulation Selected data for Import declarations containing CPC 40 71 000 will be passed to ALVS for matching 10 How do complete a customs entry for an item that is PHSI regulated but which is to be used in laboratory research analysis and is therefore imported under cover of a FERA Letter of Authority with no associated PEACH application made You should enter document code 9117 on the customs entry and the appropriate Document Status Code and Reference details i e GBPHC and Letter of Authority number Then fax the Letter of Authority over to the National Clearance Hub who will undertake a manual clearance 8 3 Specific FAQ s for live animal POAO FNAO IUU imports on TRACES 11 How do create a Customs declaration when importing a large number of Live horses in a single consignment 11 How do create a Customs declaration when importing
67. vel Scheme PETS Animals animal products imported for research diagnostic or trade sampling purposes that require a Defra Animal Health certificate Intra EU imports Imports from the EEA Countries Iceland Norway Switzerland Faroes Lichtenstein or from EU Special Territories the Aland Islands the Canary Islands the Channel Islands French Guiana Guadeloupe Martinique Mount Athos and Reunion Subsequent enforcement action by Lead Authorities after an import has been refused entry Any additional customs checks that HMRC or Border Force instigate e g CAP or CITES documentary checks Goods removed from a Customs Warehouse into Free Circulation Customs clearance of a live animal import where AHVLA are unable to complete the CVED A Part 2 and so issue a detention notice Personal imports Imports through the Port of Dover Dover do not yet have access to TRACES TRACES entries CVED CED s which are generated in another Member State and contain a non UK destination address of Box A TRACES entries where the reference number used is generated by a Member States national system rather than TRACES and is therefore outside of the format required by ALVS see section 2 Any exports ALVS does not have any interface with Trade or Port Health Systems and it will not impact on any process that you currently follow to inform PHSI HMI Port or Animal Health that you consignment is ready for inspection ALVS User Guide v1 1 1 2 Backgrou
68. ystem ALVS is not a system that a user can see or log on to as they can with PEACH or TRACES Instead ALVS is a background messaging system that receives import control decisions from the HMI PHSI PEACH and eDOMERO systems and the EU TRACES system and matches these to customs route 1 declarations submitted onto HMRC s CHIEF System If ALVS can complete a match on specific data items then an automated customs clearance can occur delivering a substantial time and efficiency saving to Trade The following 3 country imports are in scope of ALVS Horticultural products that require a Specific Marketing Standard SMS certificate A random percentage check of Horticultural products that fall under General Marketing Standards GMS Horticultural products and plant material imported into England and Wales that requires a phytosanitary certificate Indirect imports of controlled products that come into the EU through another member state and have a location in Great Britain as their final destination Live Animals that require a Common Veterinary Entry Document A CVEDA Products of Animal Origin that require a Common Veterinary Document P CVEDP Food not of Animal Origin that require a Common Entry Document CED Marine fishery products requiring an IUU catch certificate and CVEDP The following are out of scope for ALVS Plant horticultural imports into Scotland Northern Ireland or Isle of Man Animals that enter under the PET Tra

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