User's Manual - Smart Access Ltd
Contents
1. 1 Connect the PPD to the PC using the serial cable DB 9 connector and then go to the main menu in the software and click on the CONNECT PPD icon 2 A window will be opened where you will see all doors selected that require up dating You can see in this window at the lower left corner a box named ACTIONS TO DO This box is used to select which action are you going to do with the PPD e If you put an X in ALLOW EMERGENCY OPENING this option will be available in the PPD main menu Perhaps SALTO PPD 500 Users Manual Page 6 you may find this option selected by default it depends on your selection in the TOOLS OPTIONS PPD menu e f you put an X in INITIALIZE LOCKS this option will be available in the PPD main menu you should only use this option the first time you transmit information from the PC to the Electronic Furniture as Initializing deletes ALL information currently held in the furniture s memory If you do not select any of the above options the only thing you can do with the PPD will be update the Electronic Furniture and automatically collect Audit Trails if the PPD is configured to do so in the TOOLS OPTIONS PPD menu 3 When you have all doors in the desired order click on the DOWNLOAD button 4 The data transfer between the PC and PPD will take several seconds Look at the PC display and when you see the progress bar reach 100 you will know the transfer is finished Note you can change t2. Electronic Furniture for data transfer Use the SALTO RJ11 connecting cable provided and plug the RJ11 telephone connector end into the PPD If you look at this cable you will see it has a special card on one end This card is used for the data transfer when connected to the reader on the Smart Electronic Furniture The golden contacts must be facing the chip side e To connect to the computer Use the SALTO DB 9 connecting cable provided and plug the female connector into the computer serial port and plug the male DB 9 connector into the PPD serial port SALTO PPD 500 Users Manual Page 4 WORKING WITH THE PPD The PPD main menu has up to 5 different functions depending on which information we have downloaded from the management PC e UPDATE LOCKS This PPD menu option is used for two functions it shows the doors requiring an update or it automatically updates the Electronic Furniture that is connected to the PPD It is recommended to connect the PPD to the PC when finishing all updates in order to transfer the real current information about the battery status and actions made to the software e COLLECT AUDIT TRAIL This PPD menu option is used to collect the audit trail events from one or several doors and then lets you view the audit trail in the computer display Therefore every time you collect one or several audit trails from the Electronic Furniture you need to connect the PPD to the computer and tran
3. access being incorrectly set up in a building Press the OK key and you will see the CONNECT TO LOCK message If the escutcheons have been working previously in another data base system you will have to press the CLEAR button at the time of data download Initialization from the PPD Insert the cable card in the Smart reader of the Electronic Furniture Make sure you hold the card in contact for a few seconds while the data transfer is working If the transmission finishes successfully you will see the INITIALIZED message displayed 10 DIAGNOSTICS SALTO PPD 500 Users Manual Page 11 In order to initialize the remaining sets of Electronic Furniture repeat this procedure being careful to assign the correct door names to every set of furniture Note If you want to know which sets of Electronic Furniture are still pending for initialization go to the LOCK LIST option in the PPD main menu and you will see a list of the doors to be initialized When you have finished initializing all doors go to the computer and connect the PPD to it using the serial cable Click on the software main menu icon CONNECT PPD to pass all data from the PPD to the software Now the software will show you the latest updated information about furniture battery status the sets of furniture that require updating and the lock firmware The PPD can be used to view a list of diagnostic information about each set of Electronic Furniture Connect
4. the chip side on the Smart Electronic Furniture Wait for 3 or 4 seconds and the PPD will give you the message DOOR OPENED If the door belongs to the locking system Replace the batteries in the Electronic Furniture and up date it via the PPD with the current locking plan because although the Electronic Furniture memory is non volatile and keeps the locking plan information it is possible the lock has lost the date and time data SALTO PPD 500 Users Manual Page 10 INITIALIZING THE ELECTRONIC FURNITURE This PPD menu option is only used the first time you pass information from the PC to a set of Electronic Furniture If the memory of the Electronic Furniture is empty they have just been received from the factory for instance you can do a straight initialization For furniture initialization follow these steps Load the PPD with the locking plan from the SALTOsoftware on your PC Do not forget to put an X in the INITIALIZE LOCKS option in the ACTIONS TO DO box Connect the communication cable which has a special card on one end to the PPD Turn the PPD on by pressing the C key Then look for the INITIALIZE option Press the OK key and you will see the first door in the list displayed Make sure this name belongs to the Electronic Furniture you are about to initialize Make sure no mistakes are made when giving names to furniture as this could result in furniture being fitted to the wrong doors and
5. SMART PORTABLE PROGRAMMING DEVICE PPD 500 Users Manual SALTO inspired access SALTO PPD 500 Users Manual Page 1 The portable programming device is used to communicate data between the electronic furniture and the PC on which we have designed a locking plan using the SALTO RW software WARNINGS iF 1 it is very important to make a back copy of the data base you are working with in your computer Salto Systems strongly recommends it in order to be able to react in Emergency Opening situations and when the user has forgotten to enable the lock erasure Always make an up date of the escutcheon after a battery change or when 1 battery has been removed This is to maintain the proper clock working because the lock clock stops when the batteries are dead THE DISPLAY BATTERY STATUS AREA there is a little icon which can be in three different states three bars high battery two bars normal battery one bar low battery battery replacement recommended empty icon very low batteries there is not enough energy to do an emergency opening flashing icon batteries completely dead TIME AREA shows the current time the time is taken from your PCs date and time setting 3 MENU LEVEL AREA Shows the current main menu SALTO PPD 500 Users Manual Page 2 4 MENU OPTION AREA shows the current menu option to be confirmed or to be cancelled 5 6 and 7 ACTIVE KEY ICONS Repr
6. d You can repeat this procedure for all doors needing audit Trail When you have finished go to the PC and connect the PPD using the serial cable press the C key on the PPD before connecting to the PC Now you can click on the AUDIT TRAIL icon in the software main menu Then click on the CONNECT PPD button to view the Audit Trail on the PC display you can order the events by users by locks or by operations EMERGENCY OPENING This PPD menu option is used to open a lock which has run out of batteries SALTO PPD 500 Users Manual Page 9 The fact the EMERGENCY OPENING option is available or not in the PPD main menu depends on your selection in the software TOOLS OPTIONS PPD menu WARNING if you leave this option enabled by default you must realise that any unauthorised person who takes the PPD will be able to open all building doors needing no user card Take this risk into account if you are responsible for the security of the building To do an emergency opening follow these steps In the RW Access software on the PC put an X in the ALLOW EMERGENCY OPENING option in the ACTIONS TO DO box Download data from the PC to the PPD Take the PPD and go to the blocked door Turn the PPD on and select the EMERGENCY OPENING option Press the OK key and you will see the CONNECT TO LOCK message displayed Connect the special card cable to the PPD and insert the card in the reader with the golden contacts facing
7. esent which PPD keys are active PPD KEYS pressed and also works like the ESCAPE key on a computer ie it returns you to the previous screen If you press and hold down this key for 3 seconds the PPD turns off C This key has two functions It turns the PPD on when This key works like the ENTER key in a computer It validates any menu option shown in the display when pressed If you press and hold down this key for 3 seconds it enable disables the PPD back lighting This key is used to go through several menu options upwards This key is used to go through several menu options Downwards This key is used to decrease the LCD contrast SALTO PPD 500 Users Manual Page 3 This key is used to increase the LCD contrast A PPD key function will be active if the relevant icon is shown in the display The PPD turns off automatically after two minutes without activity The PPD back light will turn off automatically after twenty seconds if no key is pressed CONNECTIONS Apart from the keyboard and the display the PPD has two communication ports as described below 1 Serial port connector located at the upper right corner it is a DB 9 connector used to communicate with the PC through a serial RS 232 protocol 2 RJ11 female phone socket connector located at the upper left corner it is a telephonic connector RJ11 used to communicate with the electronic furniture e To connect to the
8. he language for the PPD messages by clicking on the CHANGE LANGUAGE button e WARNING if you see the message CONNECT TO LOCK in the PPD display when trying to communicate between the PC and the PPD the communication procedure will not work Press the C key once in the PPD to return to the previous screen and repeat the communication procedure UPDATING LOCKS When you make a change in your locking plan you have to pass the new information from the PC to the affected doors When you are programming using the RW software you must up date all your buildings doors at least once every 3 months to update the clock and calendars SALTO PPD 500 Users Manual Page 7 e To load the PPD with the information from a modified locking plan you have to connect the PPD to the PC with the serial cable Then go to the software main menu and click on the CONNECT PPD icon e A window will be opened where you will see all doors selected that require up dating Note that when updating furniture it is not necessary to check any options in the ACTIONS TO DO box e Click on the DOWNLOAD button e Look at the PC display and when you see the progress bar reach 100 you will know the data transfer is finished e Then you can unplug the serial cable and go to the first set of Electronic Furniture that requires an update e Now connect the communication cable the one which has a special card on one end to the PPD e Go to the first set of E
9. lectronic Furniture that requires updating Turn the PPD on and you will see the LOCK LIST option displayed Insert the card from the cable in the Smart reader of the Electronic Furniture and the furniture will be automatically updated e You will see that as each set of furniture is updated its name disappears from the LOCK LIST e When you have finished updating all Electronic Furniture in a building LOCK LIST will show the message NOTHING TO DO connect the PPD to the PC again and go to the software main menu Click on the CONNECT PPD icon to pass the PPD information to the PC Now the software will show you the latest updated information about the furniture s battery status and the furniture that requires updating SALTO PPD 500 Users Manual Page 8 COLLECTING AUDIT TRAILS In order to view the events that have occurred in one or more locks you require the PPD Connect the communication cable the cable with a special card on one end to the PPD Visit the door you want to collect the audit trail from Turn the PPD on by pressing the C key Use the arrow keys on the PPD to look for the COLLECT AUDIT TRAIL option Then press the OK key You will see the CONNECT TO LOCK message displayed Connect the PPD to the Electronic Furniture using the communication cable and hold the card cable in contact for a few seconds while data transfer is made When the update is finished you will see the UP DATED message displaye
10. nual Page 13 MAINTENANCE The only maintenance required is the regular replacement of the batteries The PPD uses 3 LRO3 AAA batteries 1 5V each Note These batteries are the same as those used in the SALTO electronic furniture A battery set will last for approx 2 years in the PPD if we make one up date a week for every door in a 130 door building If you use the back lighting often this battery life will be reduced In order to change the batteries remove the cover located on the back of the PPD Note when changing the batteries you will have to re load the locking plan from the PC to the PPD because all data in the PPD memory is lost when the batteries are removed or when any batteries become dead IMPORTANT NOTE FOR EUROPEAN COUNTRIES This equipment was tested and corresponds to the EMC guidelines in accordance with the regulations 89 336 EEC 13
11. smit all the data to it thus allowing you to view audit trail information on the PC display e EMERGENCY OPENING It is possible to open a door in a system with this function without the need of an authorised smart card Generally it is used to open Electronic Furniture which has dead baitteries Whether the EMERGENCY OPENING option appears or not in the PPD main menu depends on whether you enabled it or not in the PPD control menu in the software TOOLS OPTIONS PPD SALTO PPD 500 Users Manual Page 5 e INITIALIZE This PPD menu option is only used the first time you download data from the PPD to the Electronic Furniture Initialising each set of furniture in a system transfers the name given to each door in the locking plan of the software It also transfers all data concerning users time zones calendars automatic opening periods and the time and date When you have finished initializing all sets of furniture connect the PPD to the PC again this will update the information in the software and keep it up to date with the actions done with the PPD e DIAGNOSTIC This PPD menu option is used to extract information about the Smart Electronic Furniture ie the serial number manufacturing date battery status firmware etc DATA TRANSMISSION BETWEEN THE PC AND PPD When we have finished designing our locking plan on the SALTO RW Access software we have to pass all this information from the PC to the PPD To do this
12. the communication cable which has a special card on one end to the PPD and visit the door you want to diagnose Turn the PPD on by pressing the C key You will see MAIN MENU displayed Using the arrow keys go through the menu options until you see the DIAGNOSTIC option Press the OK key The message CONNECT TO LOCK will be displayed Insert the cable card in the Smart reader and hold in contact for 1 or 2 seconds All the Electronic Furniture information will appear in the PPD display Use the arrow keys to go through the lines and see all diagnostics 11 A SALTO PPD 500 Users Manual Page 12 Below is an example of a diagnostic read out DEVICE 101 FIRMWARE 2 1 SERIAL NUM AS1003457 FACT DATE 10 02 2001 MEMORY 16kb BELONGS TO THE SYSTEM 7 05 2001 13 06 In order to repeat the diagnose procedure with more doors press the C key and go to the next door Do not worry about the PPD turning off while you go from one door to the next because it will automatically turn on when connected to the next set of Electronic Furniture The PPD switches on automatically for reiterative operations TECHNICAL FEATURES e 4x 12 digit LCD display e Storage capacity 30 complete Audit Trails with 680 events every Audit Trail e Case material blue ABS e Weight 187 5 gr batteries included e Dimensions 164 x 70 x 31mm e Packing 310 x 235 x 58mm 12 A SALTO PPD 500 Users Ma
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