Costing Sanitation User Manual
Contents
1. 030r 42000 to 4 07 2000 Cost per Fredicted Actual Day 205 342 Month 4106 051 The code field will be highlighted and unique code should be entered description should then be given and if there are actual methods entered dates can be given that relate to this data The actual costs of cleaning based on these methods will be calculated and shown at the bottom 24 3 2 Adding New Methods From the Select Cleaning Methods Screen S200 press the add new method button The program will then display a blank Cleaning methods record in which the reference code box is highlighted with RefCode You should begin by giving the method a unique reference code You can choose to specify resources used or just enter a total cost m E S201 Hike Dillon Assoc Lid SIE Ee Resouces Read HreimEnce Code e Code Cleaning Methods Ce aning gupnent Used for thir Method s The remainder of the record can be completed by typing into the blank field boxes or where they are available making selections from the drop down boxes When you have finished if you chose to enter the resources click the Resources Required button to continue to the Resources Required per Clean screen page 18 17 ee 4 2 Viewing Cost Predictions To record resources used in the cleaning method press this button on S201 When selecting a level of detail to make the prediction on2. of the notes for a particular cleaning method and the report that goes with it Standard Cleaning Manual Fu arencs Code si Fetar Level Procedure n Lini Coat ij zm Mae Arga mapigi Ia MI bo Al fem Varma id Grafen bana LT ET Till Li ds 4 Deu ewe dee Se sees ee Cost Predicitions SS gr rer nm jom ped re ie enc r Fishy Foods Factory The predicted costs will then be shown along side the actual costs on the previous screen S105 Peg Gr breen rasmi Sey Cumt fer sr ril jo pedo ran eee i mem eman ee Fa be Tjen mere P sr hr Gem i erten ka i gen Dickies Cocks OST 000 t Pi Fr ar SI TETT bie IMG Ye Pe ee sen GE eee WO spi ITU Ts EZ t Sarai em my qum QUEANT IS Diao ol odi ured ir hu ushei and anon Ferrie as L omana ksm Heise ta Actuals EED CEH Dap 75718 205347 Hianth inimi d 05 BT 89 z 16 25 4 3 Adding New Cost Predictions To add a new prediction click the button on the Cost Predictions screen S 105 5105 Mike Dillon Assoc Ltd Cost Predicitions Fishy Foods Factory Currency UgSh Pade 03 07 2000 to 04 07 2000 Predict Co ng 03 07 2000 to 04 07 2000 Test Description Description of cleaning methods used in this prediction and reason Relate to Actuals Between
3. 0 ani All Costs babagan to 0407 2000 inclusive of Dates Sanple Sue HMinenum Brem Epi Des Bug Casi Charnir ais EEF TEE Labour T E ae 11 725 I LE DN 11M 27 FETE amaga Daly r All Ae HHI B LET ni Avrig Daily Com Com Mimih Com Par Veer nd 4 106 831 49 181 amp 9 Lin 4 314 354 51 771 247 31 2 1 Units of Measurement 6 1 Company Reports These twelve sub menus allow you to set up background information data After data entry press back button to return to the Global Settings menu S501 Resource Costs Currency UgSh Fishy Foods Factory TT Mike Dillon Aes Lid Resource Costs for Undituted Chemical Production Fre quency lisiginad Stewrsy th Caksum erchlarie 400 peri im Liqucl nag 100 x peer d Lipa mi Pj Shifts Pes Day 40 Weeks Per Yean waitin Hyporhiarae pee T riremi Hous Per Day Manil per Year Unit Costs ser Dllutsan funigl C resis p 5nd lad Cabo Hypazkigrae n mii Per Fas Flopp T az am beach Hi D i28 Emm Per En I SN ppm Cakigm T 500 E DB 25 Per Ege 7 So000ppe Hypo chiar ite Dr noon 00 Por Eg Production Frequency Snap G DOOD 30 Per All values should be entered into the relevant boxes Lai Saag VM CER Por Lite f Apem
4. All key items to be cleaned should be recorded here with a unique ID When adding a new record 3 the code box first needs to be changed from The other boxes can then be filled in If predictions have been made page 22 these can also be included oer TI 28 13 2 4 Sanitation Details After data entry press back button to return to the Global Settings menu S501 Cleaning Equipment All equipment used to clean with should be listed here Hiko D len Azan Liri Chemical ___ hamra iheni ln Dilation led 2 af Dilutions a E om i Xenon MEG LATER used during ais cleaning Aun should be listed here Heard 1 a 10 D 14 5 1 Log of Change On selecting an existing record from the available list the program displays the details of the selected record 1 including predicted and actual costs before and after the change It also enables the following options 2 View print the records 3 add a new record 4 Delete the selected record 130 Mike Millon Log of Change Clicking on the Print Preview button option 2 displays the log of change report for all of the records This can then be viewed or printed as required 27 5 1 Log of Change From the Costs and Predictions screen S502 a Log a change can be accessed to allow a comparison of two methods actually used in the factory and predictions 5150 DataLevel Selector Sele
5. Costing Sanitation 53901 Mike Dillon Assoc Ltd Cleanse IT Mike Dillon Associates Ltd 32a Hainton Avenue Grimsby North East Lincolnshire DN3 9BB UK ennast Phone 44 0 1472 348852 142190107580 Fax 44 0 1472 356838 Email Software mdassoc demon co uk User Manual 0 0 Introduction 0 1 Whois the Software Aimed at 0 2 What can the Software do 0 3 How is the Software Used 0 4 Example of benefits 0 5 Program Overview 1 0 General Concepts 1 1 Navigation 1 2 Viewing and Printing 1 3 Logging On and Main Menu 2 0 Global Settings 2 Units of Measurement 2 2 Resources 2 3 Factory Related 2 4 Sanitation Details 3 0 Cleaning Methods 3 Viewing Cleaning Methods 3 2 Adding New Methods 4 0 Costs and Predictions 4 1 Company Cost of Resources 4 2 Viewing Cost Predictions 4 3 Adding New Cost Predictions 5 0 Tracking Changes 5 1 Log of Change 6 0 Printing Reports 6 1 Company Reports 7 0 Actual Company Records 7 1 Actual Resources Used 7 2 Production Details 8 0 Additional Reports Further Help W W O 10 11 12 13 14 15 17 19 20 24 22 25 29 33 35 36 39 Further Help For further information on this or other available software tools please contact Mike Dillon Associates Ltd 32a Hainton Avenue Grimsby North East Lincolnshire DN32 9BB United Kingdom Phone Fax 44 0 1472 348852 Fax 44 0 1472 356838 Email software mdassoc demo
6. Sodium Por Lisa Pressing the View Frequencies button gives access to the 2000 porn Sodum Hr pur Marte 190 Por STI ei Sed rn 1 Fer Liss gl Frequency Table Resource Costs for Labour OBO ik Azza E Cont pur Sui lnb sisr I Sores per Hele KL rM Hygera Wore WEED per Wal se GF prH A ud Standard Units Resource Coats for Water Uni Declare preferred ripen Arad Gautier Dini Unike wa a Tr standard units used for Feb ruat ER per I CHAT DO por lina i jl E sanitation here Conversion Factors All other units used are m cmm 1077 recorded here and converted Into the previously defined standard units 30 11 6 1 Company Reports From the Costs and Predictions screen S502 the Company 2 2 Resources After data entry press back button to return to the Global Settings menu S501 Aamo Water Standard types and costs of Reports menu can be accessed Mike Dillon Associates Ltd Company Reports Fishy Foods Factory ea Are B HERDE 1 Resource Costs 1 listed here T Eni L Harrier pda gium Her bbt maf water are mL a ae fa IN All Predicted Costs All Lag of Changes Labour Types and costs of labour are listed here with a unique ID Actuals Detailed The following reports are available fro
7. appears with a list of predictions if any have previously been made 1 Selecting a prediction brings up a description and the option to 2 view the notes 3 A new prediction can also be added page 24 and 4 A report printed page 29 22 3 2 Adding New Methods EZ HUT Miki TE rv LE Cleaning Methods a FEE Intake T hourcugh claan at the and of His dag partial clean during thes day Processing Fileting Skinning and VV exar houiough Geen al fhe and of the day partial clean dung Het day dung benak If you choose not to enter resources information you can specify the total cost for the cleaning procedure The cost per unit is shown on the Select Cleaning Method screen Methods can be entered in a similar way for each level factory area and key item 500 Mike Dillan Assos Lid 19 4 0 Costs and Predictions 4 1 Company Resource Costs From the Main Menu press the Costs From the Costs and Predictions screen S502 Water Chemical and Predictions per Company button sss and Labour Costs can be accessed keke Piraq foo Lij w Faber mere Ligh Then choose company tm who s costs and predictions Large Fish Factor The Actual you wish to view edit from im Feng Costs of the list resources used by a factory can be entered on these screens The descriptions available in the drop down lists are set up using the Gl
8. ct DataLevel EN level to be used for m Factory IK the comparison Area Item The options available are 1 select an existing record from the list or 2 create a new record 3 1 Viewing Cleaning Methods From the Global Settings Menu press the Cleaning Methods button This will bring up the Select Data Level screen Select which level of cleaning is required and press the OK button To return to the previous screen press the Cancel button 5200 Mike Dillon Astor Lhd From this screen all available cleaning methods for the selected level are displayed After selecting a method 1 the notes can be displayed page 16 2 A new method can be added see page 17 and 3 reports printed off page 16 4 this button prints a report of all of the methods 3 2 Adding New Methods 4 3 Adding New Cost Predictions Next to enter the information about which methods are to be used on what equipment press the notes button Leary sen nm harer Weskedhe Feld erm eh rim gi Fe Lm sol rina dass Pity FEE ari bu xam Thun Jaer ba rele ba das seter dass PST di STR at hie Fm mI description of the item s to be cleaned by particular method should be given and the other drop down and field boxes completed The cleaning methods are set up in the Global Settings menu page 10 Here is an example
9. eviously been entered STU Bike bn Auen Aven 7 ie in Hecha An alternative to point and click with the mouse is to use the keyboard tab key to move between fields 1 2 Viewing and Printing 7 1 Actual Resources Used From the Main Menu click on the button Actual Resources Used per Co Drop down menu Click file then close to return to the previous menu Click file then print to print the report you are viewing gen0 Wike Dillon Ax The program then requires you to select the company whose resources you wish to view Small Fish Factor Use the left and right arrows to move between the available When you have clicked 5150 Mike Dillon Assoc Ltd on name of 3 company you wish to view the program then asks you to indicate the Factor level of data you wish O Aea to work at C Key ltem MOT E Select Data Level Hesoure Costs Currency E Fly Foods Factory Feen Coney ws Liew eed T ama n pa ana Use the side and bottom scroll bars to view all of the page Having selected the level of data you wish to work with in this example the whole factory the program then displays the Actuals Data Entry screen The options for entering viewing cost details for chemical labour and water can be accessed 6 1 Company Reports Log of Changes Fiy Foods Fattar
10. m this screen 1 This gives list of all resource costs under the headings Chemical Labour and Water Chemicals Details of all chemicals used should be listed here and given a unique reference code 2 All of the predictions that have been made are shown in this report 3 This gives a summary of the log of changes 4 A detailed report of resources used by a company is available split into a month at a time 5 Also a summary of costs by date 12 29 5 1 Log of Change 2 3 Factory Related After data entry press back button to return to the Global Settings menu S501 2605 Make Dillan Lid Companies el Codes and full names of all companies should be listed here Log of Changes Fiy Foods Factary Factory Laval Tes rip ee ET Tem i a SURE aprh Fred Fra s re Fr Mi Im a ot meam ai Ge MAA Se dm CO c P jue flange Fah Facto LA 5170 bike H ipn As TESTE LL ES E S606 Mike Dillon Assoc Ltd Factory Areas 77 Log of Faahi Facile D E Drder Area Description 10 ousideFactoy All areas of the factory should be listed and given an order of eere 30 Peces 10 akna cleaning sequence reference Key Items
11. n Menu click on the Production Data per Co button Whilst using the software these are some of the buttons and features you will come across 5558 Mike Dion Assoc Lid je Select Company The program then requires you to select the company who s production details you wish to view Fiche Foods taco s L ge Factor Back to the previous screen Small Fah Factory Add a new record Delete iba selected record M PS sadi for that company are then displayed _ Go to the Maintenance Menu IGEN a EX vt 2000 ris og 254 arier miL NET samj pg DE View and print options New entries can be added to the bottom of the list and the empty field boxes filled in Today s date is automatically entered but this can be changed to any date required To get to the end of a along list press the last record arrow 35 7 1 Actual Resources Used Before you can enter data here the costs of the resources must be declared on the Costs and Predictions screen S502 page 20 Scroll up or down text 8 k 1 1 Navigation al Begin by choosing the class of resource you want to enter details for 17 to next or last To delete a row click on the arrow head and press delete on the keyboard Selected record arrow head New Record star By changing the date range here you can view all of the actual data that has pr
12. n co uk 39 00 Introduction 0 1 Who is the software aimed at Although initially developed for the African Fishing industry this software could be used by anyone who has an interest in investigating economic impact of using different cleaning procedures 0 2 What can the software do This program is designed to perform several functions 1 Document standard cleaning methods and required resources 2 Predict cost of cleaning based on standard cleaning methods 3 Document actual cost of cleaning to validate predictions 4 Document changes in cleaning methods or practices All cleaning methods can be documented at three different levels Factory Area or Key Item Factory Used for global predictions based on factory area Area More specific prediction based on factory area Key Item Specific prediction based on factory itinerary and size of key items The program can also be used as a predictor allowing the costs of different methods to be assessed and compared This allows a change in cleaning procedures to be investigated before they are actually implemented in the factory Also included in the software 15 a facility for logging the amount of daily production that takes place This information can be used to compare the amount of cleaning required when production is at different rates 38 3 see 0 3 How is the software used The rest of this manual explains how to use the software 0 4 Example Benefi
13. obal Setting menu page 10 en itte 2 pas Chemicals Company Reports 20 21
14. sed by clicking on this button on the Main Menu These sub menus must be set up before any cost predictions or reports can be made If some information is left out this may result in calculations being inaccurate 501 Mike Dillan Assoc Lid Cleaning Equipment Chemical Dlutikris The Global Settings Menu gives access to twelve sub menus which hold all of the data which underlies the predictions and the drop down box lists It should be noted that the assumed costs entered in the Global Settings Resources Menus will be used in cost predictions where actual costs are not available see page 18 10 Predicted Cost 6 1 Company Reports Cost Predictions Currency Ugsh Predictan Details Fishy Fonds Factory at Factory Level Cee Prediriaon Code of cleaning used in prediction and reisen atur em 20 Durs Per Manth 140 Da Per Vem Cleaning Schedule Firma planer Cheer Ka Prem ri bun sku E qipi de oa FOTS 7D Rais Ri i pe Dan a aln npa Bx CFR Asg Dalr Tage Casi Cau Car fe lipih Lap JUS Epp Hi ven V Amici ax DS nen a Cables F an ber rte r F Em JI Fal si 08 Twisi r Chamirxi 153006 28 724 247 dd Hw IG T ijdd Frai T 28 RB Pa AAB Te fer uken etme 13510000 ibn goe Liri Total fur Water 1430
15. the following should be taken Into consideration Factory Level Very generic groups all areas and items together Useful when documenting total factory costs Not very accurate prediction Area Level Enables key areas to be monitored Allows similar areas to be compared through This screen also needs to be completed using drop down boxes predictions and filling in the blank field boxes Takes no account of the items contained within an area Predictions can be made on a specific area where the S Hik E Li Astor Lid Validation Log I e bi nazumid ba Fin Pied Lade Sel n r in 0 Vanson bp Hal wind Key Item Level Enables a full itinerary of a factory to be used or specific items of equipment Gives a better basis for cost prediction To record any validation results press the button on the cleaning i S201 and log all dee dH ie tests performed 18 23 4 2 Viewing Cost Predictions From the Costs and Predictions screen S502 Cost predictions can be made using cleaning methods that have already been entered into the program by pressing the Cost Predictions button BELL Pion Assoc Lid x All cleaning methods are based on select Data Level one level of the factory structure The level for use In the prediction men should first be selected STS Mieke Aone The Cost Predictions screen then
16. ts When a company can log and track all resources used for sanitation it gives control over the money spent If methods used for cleaning are validated this means that comparisons and predictions can be made to identify the most cost effective methods for a particular factory 8 0 Additional Reports From the Main Menu click on the Report All Cost Predictions button Cost Prediction Summary All Levels All Companies Preichns ut Factory Level bevel Fishy Fusdz F riary Fer Dar Por amis 4114 134 prhini This gives you a summary of all of the cost predictions that have been made From the Main Menu click on the Cleaning Methods Unit Costs button Cleaning Methods Summary All Levels Predbctkons a Factary Level level ha Then Teed m ioe FOTEN GT Es basi ED UB E i e MS I SD Es lie This gives you a reports showing the unit costs of all of the cleaning methods you have entered 36 0 5 Program Overview Units of Factory Layout Measurement Ns Collect Generic Resources Data Chemical Dilutions Validation Library of Generic rer Description Methods of Cleanine of Method Factory Level based on all areas What to Clean Build Profile for or Frequency Based on of Clean Specific Key Item Specific to item Cost of Cleaning 1 1 Navigation 7 2 Production Details From the Mai
17. y Factory Level Badius ro M Tem rie mem s PTS i a Fre here Fra cm re P wm n me FE ed MT GERE dac MEST Ei dm Actuals Entered By Month Detailed Fishy Foods Factory Factory Lis rene All Arena Ker Ia AM lem Caper Chemical ae Lugd Top DOC si IC m BL gren ren m eee Y il pa nd 1 _ kuram SIC is Lid amos Fes Jane Era Th Fusk Myte Actuals Entered By Month Summary Fishy Foods Factory Dulk Cen af Erman Laba om ETT L s LIDE 32 1 3 Logging On and Main Menu To start Double click system icon on desk top wait for logon screen Enter name N Other and password letmein press enter on the keyboard and then click continue button GEIS Mika Didier Lig This shows which data set is currently loaded and where it is saved This can be changed at manager level The program will then display the Main Menu options 1 Costs and predictions per company page 19 2 Actual resources used per company page 32 3 Production data per company page 34 4 Cost Prediction report page 35 Report All Cost Predictions 5 Cleaning methods unit cost report page 35 FY Unit Costs 6 Maintenance Menu Paiste SL SUITE Global Settings page 10 Manual mit 7 return to logon screen 2 0 Global Setting The Global Settings Menu can be acces
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