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ASIMS User Manual

1. View Full DASOR as PDF Follow Report Report Information Report Reference asor 32 Regt RA157 Bty RA Desert Hawk 14 428 Report Status Awaiting Comments Prime DASOR for Occurrence Yes Summary Report Details Technical Occurrence Manager Causal Factors Recommendations SESORs Comments Report Admin Attachments Distribution Occurrence Type Air Service Army Event Type Incident Date of Occurrence 16 01 2014 Time of Occurrence 1552 Local Time of Day Day Place of Occurrence Bsn ROZ Spitfire Country Afghanistan Station 32 Regt RA Unit 57 Bty RA Additional Reports Aircraft Type Desert Hawk Other Please State Aircraft Mark DH3 Aircraft Registration 2423 Briefed Task Test flight of new G2 Batteries Brief Title UFIT after WP1 Narrative Description of Event Hiss Pre Flight UA passed launch wizard first time this was the first time this UA had connected to the G2 software Nil Spikes detected on spectrum analyser The UA was uploaded with a basic mission to maintain an orbit approximately 0 5km SE of GCS location at 300f AGL for 10 minutes During Flight The UA was launched first time and gained height at a normal rate of ascent until VWWP1 After passing WWP1 the UA began to bank left from its flight plan before banking hard right At this point it was noted from the forward facing camera that the props had ceased spinning and were in the folded back position Uplink and downlink
2. e S calendar To Summary Formalisation of Best Practise Unit Level Training Issue unsafe acts Operating in poor lighting Implemented Implemented Implemented Implemented Created Date 08 11 2011 08 11 2011 08 12 2011 13 01 2012 Created By Mr Pete Bodily Mr Pete Bodily Miss J Kelly Capt Craig Planned Date 21 01 2012 01 02 2013 29 03 2012 24 09 2012 24 09 2012 01 02 2013 24 09 2012 25 09 2012 ul Local intranet gt E 1101 Fig 91 To access any of the results click any field of the recommendation and you will be taken to the recommendation Last Updated 1 Jul 15 ASIMS Sys Mgr 82 Advanced Search The Advanced Search is available by clicking the Search Recommendations Advanced button on the ASIMS main menu ASIMS Air Safety Information Management System Windows Internet Explorer A Y https www asims r mil uk start htm Go E https cle Favorites 435 2 Suggested Sites E Vistair Single Sign On E Web Slice Gallery a A Y C Page Safety v Tools gt ASIMS Air Safety Information Management System Helpdesk 030 679 84188 79162 maa asims mod uk 8 Ej x P ive sere p ASIMS Air Safety Information Management System Welcome Sat A N Other My Details Log out Date 2 4 14 11 43 AM Message of the day Hide We are ke
3. Perceived Severity D Negligible Delete Report Edit Report gt gt Sign and Submit Report El C IV Trusted sites Protected Mode Of a gt 800 gt 5 Fig 14 A message box will appear you are required to click OK Message from webpage y You are about to submit this form without prejudice with the d following information Name Sgt A N Other Date 03 02 2014 1431 Fig 15 The report has now been submitted into ASIMS and is pending acceptance by the Occurrence Manager and not yet visible to the wider ASIMS community Once accepted all ASIMS users will be able to view the report including yourself if you have an ASIMS account and the external information addressees selected will receive a pdf copy ASIMS Sys Mgr 21 Last Updated 1 Jul 15 11 Maintenance Role Most reports will require action within the Technical section even if there is no maintenance activity involved Where no maintenance activity is required the form should be annotated No work required In this circumstance the local Occurrence Manager can complete the Technical section input as necessary As a member of a Maintenance role group a report notification will highlight the need to action a report The report can be accessed via the link or by logging into ASIMS The report can be found in the Reports Summary section of the ASIMS Main Menu under the Requiring Action column of the DASORs
4. ccccooccnnnccnncccnononnconnnncnnononancnnnnnnnononnnnnnos 17 PMOL CTAUS prosaren tact aaah shane art nce cake fee enan saa uae datum lun ash ten aaa arteries 17 BETS CT ASK A ea A 17 Descapllion OF Eventos iia 18 ASIMS Sys Mgr Last Updated 1 Jul 15 Perceived Severity Of OCCUITENCE oooccccnncccccncnonncnnnnnnonnnnanncnnnnnnonnnnnnnnnnnnnnnnnnannnnnnnnnnenanennnns 18 REVIEW RODOM uri 19 ART AMAS a de e o 20 11 MAINTENANCE OLE e muse 22 122 SUPERVISOR ROLE carere eiren ao noe aeaa aoaeiaa aeii 24 13 OCCURRENCE MANAGER ROLE tarta R ias 25 General RESOONSIONIMES sues cedar tacts isis ocio nario N tee 25 Occurrence Manager Process FIOW ooooocccnnccccccconnccnnnncnnonononcnnnnnnononanncnnnnnonononannnnnnnnnnnnnns 26 CHECK REDON aie sec tee shes igaasi iaa oia aci 27 Accept anid send FOr IM o cenit oi 27 Send FOR ACION dead 28 O eo iaer ira namin 29 Occurrence Managers Section oooccccnnccccccconnncnnnnconononcnnnnnnonnnnnnnnnnnnnononnnnnnennnnnnnnnnnnnnnnnnnnnnnnnos 29 Types lt Ol INVESTIGATION ura lic 31 Local Informal Occurrence INVESTIGATION cccccccccoccnnncnnnnccononnncnnnnnonononannnnnnnnonononanonnnnnnos 31 DEVICE MOUNES Slade rita tie 31 Occurrence Safety Investigation OSI ccccccnnncnnncnnncccccononccnnnononononanncnnnnnnnnnannnnnnnnnnnononans 31 Forensic Investigation Support ccccccccssseeecceeeececcceeuseceecceauseeeesseaaseeessaueeeeessaaseeeesssaaeeess 32 AUS SSESCUO Mic
5. Clear All Search Summary Results Report Trend Chart Option Download Options Select download format ASIMS Sys Mgr ss0r Lossiemouth RAFI asor Marham RAFIZ AC Saqn Tornado 13 7442 Reports matching criteria Hide Form type asor From 01 08 2013 To 31 01 2014 Aircraft Type is Tornado Maintenance 1 Open 13 Under Investigation 3 New Comments 124 Commented 42 Closed 213 DDH review 38 DISPLAYING RESULTS 1 4 OF 434 FOUND ASOR Digest Fig 111 93 Status Y Occ Type Incident Date of Occurrence Aircraft Type Aircraft Mark NR Sqn Tornado 14 415 Maintenance Ar Incident Tornado GR444 Open Ar Incident 09 08 13 Tornado GR4 4A asor O0A Kandahar TorDet LOS KAF Tornado 1317820 Open Mantenanoz Hazard Observation 19 08 13 Tornado GR444 asor O0A Minhad S06 EAW MIN Tornado 12 8576 Coen Ar Incident 15 09 13 Tornado GR4 44 Show Fewer More Last Updated Registration Perceived Severity 22412 C Low 0422 ZAEST cC 23 013 ZAZG4 cC 28 013 ZA547 Hig 18 12 2012 Trend Chart Download Data Last Updated 1 Jul 15 25 Dashboard Dashboard provides the facility to display a number of saved searches in a graphical format ASIMS Air Safety Information Management System Windows Internet Explorer start htm CA Y https www asims r mil uk G Z https cle Favorites 933 2 Suggested Sites E
6. 1843 KT or Mach Ho Turbulence RunwayLanding HLS Surmace Condition lo fio Krs Slate Umts fiso a NA Check Spelling Last Updated 1 Jul 15 Description of Event Brief Title Enter a brief title of the event try to describe the air safety issue using unambiguous language appropriate to the risk neutral not alarmist Please use Sentence case and expand any abbreviations Narrative Description of Event Describe clearly and as objectively as you can all the facts pertinent to the Air Safety occurrence your view on how the occurrence developed how the occurrence could have been worse any mitigations that worked those mitigations that failed any proposed solutions You should NOT attribute blame include personal information Names addresses etc be inflammatory or opinionated or include information that is above UNCLASSIFIED Perceived Severity of Occurrence Your assessment should attempt to reflect the risk you faced or another individual in your position may face Do not make provision for luck or comparison with other risks Where a common credible scenario exists e g different phase of flight in which the outcome could have been worse please score this higher risk and describe the context within the narrative Should the reported occurrence involve loss of life or RIDDOR reportable injury High is to be selected e High There are few or no remaining barri
7. 06 12 2013 12 18 Private N 1 Fig 84 Export Results to Excel Once you have performed your search and added all the fields you require you can download your search results into excel by clicking the Export to Excel button at the bottom of the Search Expression area When you export to excel only the fields displayed in the Safety Report Search Results section are exported if you require additional fields you need to drag and drop them from the fields list into the Search Results list Search Expressions te AM NANA Time of Occurrence Event Type equals Incident y a Time of Day E Place of Occurrence ee equals a Brize Norton J Country Aircraft Type equals gt C17 y x Embarked on shi l P Ed Unit OR Operation Name Event Type j vati E tocal kairita Number yp equals y Hazard Observation y Aircraft Involved Station equals y Brize Norton a Aircraft Mark Aircraft Type equals y Tristar Y 3 Aircraft Type i Aircraft Type Other ES Ed AIR A A A A E AS PA Seep ee FPP st ET EEE HARIAS AS Aircraft Registration ES Meteorological 4 Environmental Conditions Flight Details Description of Event Brief Title x Execute Clear Form Save Filter Export to Excel Fig 85 ASIMS Sys Mgr 78 Last Updated 1 Jul 15 The 1 000 report download limit has been removed when using the Advanced Search if you p
8. Description of Event Brief Title Narrative Description of Event Check Spelling Perceived Severity Submit Report gt gt Fig 50 o Brief Title must start with the word SESOR The rest of the Brief Title must be typed in sentence case not block capitals and should summarise the potential hazard in one sentence Narrative Description of Event This text field must be completed in three Sections as detailed below a Section 1 Must read Significant Equipment Safety Occurrence Report b Section 2 Must provide the original DASOR reference number if applicable C Section 3 Must provide in general the circumstances of the occurrence Perceived Severity Select from High Medium Low or Negligible Click the Review Report button Read the information you have entered again to check the accuracy and security status amend as necessary and then select the Sign and Submit Report button You will be asked to confirm the data entered is correct This completes the Reporter s input The form will then move to the relevant maintenance role group for SESORs the maintenance role group will always be in the initiating PT and is likely to contain the PT Engineering Authorities Technical Section The report has now moved to the Maintenance Role Group who will receive an email notifying them of a requirement for them to complete the Technical Section Local Project Team procedures should be in place identifying who
9. Engine high air temperature causing engine cut 02 10 2011 Task New Task RA Hermes 11 19314 filed resulting in crash Factors asor 32 Regt RA 57 Bty Closed and H450 2K515 Engine high air temperature causing engine cut 02 10 2011 Task Task Change RA Hermes 11 19314 filed resulting in crash Factors asor 32 Regt RA 57 Bty Closed and H450 ZK515 Engine high air temperature causing engine cut 02 10 2011 Task Different from Other k RA Hermes 11 19314 filed resulting in crash Factors Similar Tasks 5 6 next gt last gt gt Fig 81 You can add additional Search Expressions into your search this way you could combine multiple searches into one expression For example if you wanted to search for all Incidents involving C17 at Brize Norton and all Hazard Observations for Tristar at Brize Norton traditionally you would have to run 2 separate searches or accept additional data you didn t want but now you can add an extra Search expression Click the Ed button either inside or outside the existing expressions and a new expression area where you can add the additional search expression Search Expressions Date of Occurrence Time of Occurrence Event Type equas y Incident y El Time of Day E es E Place of Occurrence Country Aircraft Type equals c17 E Embarked on ship 3 f Station IR EE E AAA Le TOTE Lie DA Se TES TOTOY LEYTE LOTET Le DS RR Lae Le VOS TOO LOT TOTTE TET LOUT Le
10. Fig 55 n Click Send For Action you will be asked are you sure The report will then be moved to the PT commentator role groups for action see Procedure for Responding to a SESOR below This completes the Occurrence Manager s initial input Following distribution of the SESOR the Occurrence Manager will manage action addressee comments ensuring that all PTs have provided a final comment final comments are easily monitored in the Report Admin tab Once all final comments have been received the Occurrence Manager should follow the process at paragraph 15 below or in the event a PT requests further information the process at paragraph 16 and 17 below Once all final comments have been received the Occurrence Manager must a Click the Edit Report button top right corner of screen and scrole down to the Occurrence Manger s section of the report b Change the Further Action field in the Occurrence Manager Section to read Nil Further Action C Click Review Report to leave the Edit screen d Select the Comments tab and click the Close All Comments button e Click the Send to DDH Review top right of screen next to Edit button you will be asked are you sure A notification will be sent to the DDH Review Group which in the case of SESORs will be the DE amp S Airworthiness Team DAT This completes the Occurrence managers input unless it is returned by the DDH Role Group for further work Further
11. Mr Jason Camihan My Details Log out Helpdesk Civ 030 679 Mil 9679 ext 84188 or 79162 maa asims mod_uk Date 16 12 14 14 55 Message of the day jHide DAEMS Courses From Centre of Air Safety Training Defence Academy of the UK Shrivenham Remaining DAEMS courses in this financial year are already heavily oversubscribed all applications will be prioritised 6 weeks prior to the start date and successful candidates will receive Jls shortly after Please visit our web site in the New Year when new dates will be announced Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Weekly System Maintenance ASIMS will be unavailable every Monday morning at 01 00 for approximately Smins due to routine system maintenance Please ensure you submit any actions before this time as any unsubmitted actions will be lost Dismiss Please select an action Hids Create New DASOR gt Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending Air Safety Dashboard Common Audit Tool Administration Centre My Details Submit Legacy Report Fig 7 ASIMS Sys Mgr 14 Last Updated 1 Jul 15 On clic
12. Recommendations should propose remediation strategies They are not to include reference to individual discipline Disciplinary actions should be captured externally to the ASIMS process in order to maintain a Just Culture Recommendations can be raised following any kind of investigation and must be managed by the DDH Review Group The overall process for managing recommendations is shown below followed by how this process is achieved in ASIMS Recommendation process flow Recommendation raised DDH Review Group Transfer Implementor Action Date Implementor updates a r Implementation Complete DDH Review Group Fig 36 To access a DASOR which is at DDH Review siatus in ASIMS click on the Reference for the DASOR which will take you to the summary screen for that report and navigate to the Recommendations tab Note that if recommendations have not been raised this tab will not be visible Recommendation records can be accessed by clicking on the recommendation eniry The recommendation number is a unique reference which is made up of the last 2 elements of the DASOR reference the year and sequential number plus an alohanumeric descriptor of R for Recommendation and a sequential number the sequence number relates to the number of recommendations raised for that particular DASOR ASIMS Sys Mgr 42 Last Updated 1 Jul 15 Report Information Report Reference asor Brize Norton RAF 216 Sqn
13. Web Slice Gallery ASIMS Air Safety Information Management System Defence Air Safety Occurrence Report Welcome Sgt A N Other Log out Check the report for accuracy then click on the Sign and Submit Report button below to submit the report Helpdesk 030 679 84188 79162 maa asims mod uk Aye ces a Page Safety Tools gt Main Menu Search Reports Search Recommendations Date 2 3 14 2 31 PM View Full DASOR as PDF Follow Report Delete Report Edit Report gt gt Sign and Submit Report Report Information Report Reference asor Brize Norton RAF 216 Sqn Tristar 14 591 Report Status Pre sutmmittettepo Prime DASOR for Occurrence Yes Summary Report Details Report Admin Attachments Distribution Occurrence Type Air Service RAF Event Type Incident Date of Occurrence 02 02 2014 Time of Occurrence 1500 Local Time of Day Day Place of Occurrence Brize Norton Country United Kingdom Station Brize Norton RAF Unit 216 Sqn Narrative Description of Event Perceived Severity Hide Ten minutes after take off the crew were advised that the receiver ac from Marham had a serviceability problem that may stop the sortie Upon reaching XXYN 10 the receivers decided to land and remedy the problem and therefore the trail sortie could not continue Therefore the Tristar jettiso
14. You can also display these report by using the Search Reports Advanced facility see Chapter 22 e Following When you view a report you have the option to Follow it all the reports you are following will be displayed in this list If you click on any of the report totals the reports that make up that total will be listed Reports Summary Hide C Save As Default View Reset To Default View Click on the number totals to view details Requiring Action Managed Followed DASORs 55 57 0 Recommendations 1 0 0 Safety Reports requiring action by my role group s Submitted report awaiting acceptance 1 Awaiting Comments 2 New Comments 14 Open report 34 Comments received 4 Date of Aircraft Occurrence Serious Perceive 3 Reference Status Don Mark Registration Type Incident Fault Severity Updated sorBenson RARS3 New Comments 15 11 2013 Puma gt HC2 2987 Air Incident N B Medium 15 12 2014 SqniPuma 13110933 2 Bum RAGI o al 08 01 2014 Puma gt HC2 XW231 Air Incident N C Low 15 12 2014 Sqn Puma 14 125 asor Benson RAF 33 Sqn Puma 14 2440 asor Benson 9 RAF PDSH Puma 14 Awaiting Comments 17 04 2014 Puma gt HC2 XW214 Maintenance Hazard Observation N 3967 asor Benson RAF WARTS Wittering Puma 14 14826 asor Benson Q RAF PDSH Puma 14 New Comments 14 05 2014 Puma gt HC2 XW214 Maintenance Hazard Observation N 14892 New Comments 07 03 2014 Puma gt HC2 XW229 Ai
15. in the Maintenance Role Group should lead on completing the Technical Section The lead Maintenance Role Group responder can log in to ASIMS and complete the Technical Section For SESORs Maintenance Role Groups will be based on the Unit which will be a specific aircraft type or Commodity PT Section e g MAINTENANCE WATCHKEEPER gt It is likely the Reporter Section and the Technical Section will be completed by the same person ASIMS Sys Mgr 53 Last Updated 1 Jul 15 Technical Section Hide Technical Action Reporting Individual FOD Involved _ Serious Fault _ Rank Title Full Name Job Title Contact Details Aircraft Repair Category Aircraft Repair Category ay For Definitions see MAA 02 Master Glossary Engine Repair Category Engine Numbers 1 D 2 Technical Fault or Maintenance Action Required Add Technical Fault Remove Technical Fault Major System Involved gt W NSN Part No and Ser No Sub System Involved rv NSN Part No and Ser No Name of Component If applicable NSN Part No and Ser No Type of Failure Fault y Other Equipment Involved e g GSE or MT Include Topic 3 IPC References Check Spelling Fig 51 The Technical Section must be completed in the following order a Click the Edit Report button top right corner of screen b Aircraft Repair Category Mandatory Field If not applicable No maint req d
16. the Occurrence Manager is responsible for completing the Cause section and making suitable recommendations to address findings The Occurrence Manager s final input is to pass the report to the Delivery Duty Holder DDH role group for review Some occurrences may require an Occurrence Safety Investigation OSI these investigations can be allocated to named investigators within ASIMS who investigate according to local procedures and populate the DASOR Investigation section with their findings They can also raise recommendations to address findings The nvestigator will often complete the Cause section of the DASOR although local policy will define who does this on each unit In the event of a Defence Aviation Service Inquiry SI the MilAAIB will typically be allocated as nvestigator as determined by DG DSA On completion of an investigation all reports the report will pass to the DDH role group The DDH will review and sign off all DASOR s allocated to their Area of Responsibility AoR including reviewing and approving or rejecting any recommendations The DDH role group will typically consist of the DDH along with any other persons who have been given delegated authority to manage DASOR s on behalf of the DDH Once the DASOR has been reviewed to ensure the investigation and recommendations are appropriate to the issues raised in the report and that the recommendations will address these issues to the satisfaction of the DDH t
17. 17 11 13 Apache AHI ZJ191 C Low 16 12 2013 asor Northolt RAF 32 R San RWiA109113 11832 Op Ar Incident 09 12 13 A109 E ZR322 5 Medium 11 12 2013 asor Middle Wallop 672 Sqn Apache 13 11911 Op Air Hazard Observation 09 12 13 Apache AHI ZJ220 C Low 13 12 2013 aso OCA BastomAHDet 23N Agacne 13112055 Op Ar Incident 16 12 13 Agscne ant ZJ 5 Medium 20 12 2013 DISPLAYING RESULTS 1 4 OF 112 FOUND RESULTS 1 4 5 8 9 12 13 16 17 20 21 24 25 28 29 32 33 36 37 40 Next gt gt Trend Chart Option Trend Chart Download Options Select download format ASOR Digest v Download Data Fig 59 You can download the results of your search into an excel spreadsheet for further analysis at the bottom of the Reports matching criteria section there is a Download Options section Select the download format you require and click the Download Data button a popup will be displayed asking you to Open Save or Cancel your download always select Save Corruption of the data can occur if you Open the file without saving it first This is essential if you intend to use Excel Pivot tables N B The file name will contain the date the file was downloaded and the name of the download format select Fle Download xt Do you want to open or save this file 28 Mame 20141217 DASOR Data xls HHL Type Microsoft Excel Worksheet From wwww asims r miluk Open Save ham your computer F you do not trust t
18. ASIMS Sys Mgr 76 Last Updated 1 Jul 15 Safety Report Search Results Now showing the results of your custom filter No of reports found 56 Showing records per page Update 1 2 3 45 6 next gt last gt gt a Reference E Status E3 Brief Titte Eate of Occurrence EParent EBrandParent E Factor asor Archive Editing Archive Closed and ACCIDENT AC Crashes During Display VSTOL Sequence 02 08 2002 Editing Harrier 02 103872 filed asor Archive Editing Archive Closed and AIRCRAFT REPORTED BOMB BAY FIRE IN MAYDAY 02 09 2006 Organisational Editing Nimrod 06 120147 filed MESSAGE AND REQUESTED IMMEDIATE LANDING AT Influences KANDAHAR DURING RECOVERY TO KANDAHAR AT 3000FT AIRCRAFT WAS asor Archive Editing Archive Open report ACCIDENT Wheels up landing 23 04 2008 Editing Typhoon 08 126386 asor Archive Editing Archive Closed and Viking accident involving two gliders 05 08 1995 Editing Wiking 95 52 filed Under Forced Landing Following Mayday Call 01 12 2011 9582 Investigation asor 32 Regt RA 57 Bty Closed and H450 2K515 Engine high air temperature causing engine cut 02 10 2011 Team Planning RA Hermes 11 19314 filed resulting in crash Factors asor 32 Regt RA 57 Bty Closed and H450 ZK515 Engine high air temperature causing engine cut 02 10 2011 Team Communication RA Hermes 11 19314 filed resulting in crash Factors asor 32 Regt RA 57 Bty Closed and H450 ZK515
19. Lie Le Le LHe Le LOE TOT LOT TOE LUI TOY LOL TAS TU TOT Je TEO Awe Le TEL TEE O LOTTE TE LETTO TOC Lee DE TEL TE Le DETTE TO LOEIT Lee TECTO SOc TE TET LUTXO TE TT Tn E E ent Type v yati 7 E ra ira Mba vi yp equals Hazard Observation a Aircraft Involved _ Station Brize Norton E Semen Aircraft Type Tristar 0 Exercise Name Operation Name Aircraft Type Aircraft Type Other ES Ed ETE A E ES A E A DS PP SA SA Aircraft Registration ES Meteorological amp Environmental Conditions Flight Details Description of Event Brief Title y Execute Clear Form Save Filter Export to Excel Fig 82 ASIMS Sys Mgr 77 Last Updated 1 Jul 15 Saving Searches You are able to save your search expression by clicking the Save Filter button this will not only save your search expression but will also save the fields you have chosen to display in the search results section and by default the fields included when exporting to excel When you click the Save Filter button you are prompted to enter a name for your search then the search will then appear in the Saved Filters section Please enter name for filter Cancel Fig 83 Saved Filters No of Safety Report Filters found 1 Showing filters per page Update 1 ID Name Created Owner Last Modified Public Private Assigned to All Roles Roles Assigned Delete 2 Incident Equip Damage 06 12 2013 12 18 AN Other
20. Vistair Single Sign On E Web Slice Gallery ASIMS Air Safety Information Management System Welcome Sgt A N Other My Details Log out z it ix TO Live search a E E mm Page Safety Tools fr ASIMS Air Safety Information Management System Helpdesk 030 679 84188 79162 maa asims mod uk Message of the day Hide We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hise Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd The Dashboard screen is made up of 2 parts any saved searches filters are displayed in the top left hand corner of the screen ASIMS Sys Mgr All activity is record
21. amendments must not change the meaning of the SESOR unless agreed with the initiating PT off line and ensure Occurrence Manager details are correct C Check the Occurrence Manager Details name fields they are auto populated but check to make sure they are your details d Mark the Further Action field as on going e Uncheck the Prime DASOR for Occurrence box f Select ASIMS Admin from the ODH AOA menu g Click Review Report to leave the Edit screen at bottom right of screen h Select the Distribution tab and click Show next to Info Addressees The distribution list for the aircraft type defined in the Reporter s Section will automatically open 2 If No Aircraft was selected in the Reporter s Section the No Aircraft distribution list will be automatically opened ASIMS Sys Mgr 56 Last Updated 1 Jul 15 Summary Report Details Technical Occurrence Manager Causal Factors Recommendations SESORs Comments Report Admin Attachments Distribution Action Addressees Show Info Addressees Hide Aircraft Types A109 AW101 AW109 No Aircraft 01 Internal Info Dist No Aircraft 03 and here if Ground Occurrence 04 and here if Wildlife Strike 05 and here if Airprox 06 here if ATM Occurrence 07 and here for CAA MOR SARG 08 and here if Uncharted Obstruction 09 and here if SESOR 10 and here if PJHQ Watchkeeper Wildcat Accept and Send Fo
22. asimsi nod uk Ale Satety efarmation Management Rya tar Message of the day Raise an Alt Safety Occurrence Report We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significam Occurrence Motification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799777101 The pdf form has been temporarily removed to address access issues nical Coding v2 e A c on ej DASOR Claseficatan Defretong ASAS Rego Flow DAEJAS Project Update Dec 13 ASIMS S c ASIMS Feedbacks Fig 6 Alternatively ASIMS account holders may log into ASIMS and click the Create New DASOR button from the Action section of the Main Menu The advantage of logging into ASIMS and raising a report is that you will receive automatic feedback as your report is progressed through ASIMS You will receive an ASIMS notification when the report is Accepted onto the system and you will receive a notification when the report has been Closed The notification will include a link to the report and then you are the ability to click the Follow Report button which means the report will be included in you Followed Report total on the Main Menu of your ASIMS account ASIMS Air Safety Information Management System Welcome
23. assigning the causal factors e Commentator Any personnel who may wish to comment on specific types of reports o Investigator A trained investigator individually assigned to the investigation o Investigator SI MIlAAIB or associated personnel assigned to the investigation Site Admin Flight Safety Authorised personnel who can update role groups within their area or responsibility e Legacy Reporting Users who can input historical legacy reports e New DASOR Notification Air Safety Executive who will receive notification of every DASOR raised e DDH RG Personnel specifically selected by the DDH to exercise his authority in relation to occurrence reporting It should be noted that although his her authority for acting on safety information may be delegated to named individuals the decisions made on his her behalf remain the responsibility of the DDH ODH RG Personnel specifically selected by the ODH to exercise his authority in relation to occurrence reporting RA 1410 2 ASIMS Sys Mgr 10 Last Updated 1 Jul 15 Occurrence Review Group ORG Note that the ORG is not yet formally part of ASIMS ORG members should be allocated to the Occurrence Manager Role Group where they can act as OM for selected occurrences OSI Each Station and Unit requires a number of specific Role Groups to enable the management of reports assigned to them Station Occurrence manager Commentator Unit Ma
24. display the Info distribution options as shown in Fig 21 if the ATM additional report has been selected then the list will be opened at the No Aircraft entry Expand the list and select the aircraft type of the report raised if this is an ATM report expand the No Aircraft element ASIMS Sys Mgr 2 Last Updated 1 Jul 15 Info Addressees Hide Aircraft Types A109 1 Internal Info Dist A109 2 External Info Dist A109 i O3 and here if Ground Occurrence ee O4 and here if Wildlife Strike E O5 and here if Airprox et Usa and here for UK Airprox Board 76 here if ATM Occurrence _ 07 and here for CAA MOR AW101 Wildcat Fig 21 You MUST select the 1 Internal and 2 External entries for the aircraft type identified within the report and optionally select any other entries pertinent to the type of report raised N B if the event involves a civilian aircraft then also select entry 7 And here for CAA MOR SARG this will send a PDF version of the report to the CAA notifying them of the incident Once all the required entries have been selected click the Accept and Send For Info button located at the bottom of the screen This will accept the report send a notification to every user in the Internal Distribution list containing a link to the report and send a PDF version of the report to every user in the External distribution list Send For Action The send for action facility is used to request role
25. information may be required by a PT to establish if its aircraft are affected by a potential hazard ASIMS Sys Mgr 58 Last Updated 1 Jul 15 In the event a PT requests further information the initiating PT will where possible provide an update in the Technical Section Once this has been done the Occurrence Manager will communicate this update as follows a Select the Comments tab and click the Close All Comments button b Select the Distribution tab and the Show next to Action Addressees Select those addressees Commentator Role Groups that have requested further information or did not make a final comment on the initial SESOR distribution a Click Send For Action This information updating process can be repeated a number of times until all PTs have entered a final comment as indicated to the Occurrence Manager in the Report Admin tab The report can then be further progressed as detailed in paragraph 15 DDH Review The report has now moved to the DDH Role Group who will receive an email notifying them of a requirement to complete the DDH Section The DDH review is the final action before closing a SESOR and is conducted by the DAT this includes a review of the SESOR to identify any pan Military Air Environment issues and trends Where such issues are identified the DAT will initiate mitigating action The DAT will complete the SESOR process by completing the following actions a Click Edit button at top right hand corner o
26. new tab will be create with just the data for those reports within the total ASIMS Sys Mgr 70 Last Updated 1 Jul 15 Report ID asor Brize Norton RAFADWY Para PEF Parachuting 13 1 1587 3 asor Brize Norton RAF ADW Para PEF Parachuting 13 1 1489 4 asor Brize Norton RAF ADW Para PEF Parachuting 13 1 1823 5 asor Brize Norton RAF ADW Para PEF Parachuting 13 1 1058 6 Jasor Brize Norton RAF ADW Para PEF Parachuting 13 10810 asor Brize Norton RAF ADW Para PEF Parachuting 13 10371 8 Jasor Brize Norton RAF ADW Para PEF Parachuting 13 10135 9 lason Brize Norton RAF ADVWY Para PEF Parachuting 13 9840 10 asor Brize Norton RAF ADWY Para PEFNParachutingi1 319579 asor Brize Norton RAFIADWY Para PEF Parachuting 13 9471 12 w i o oo N oO zZz o 3 o pu gt Z 1 TD EN a TU m a TD EN a o y ZK 1 a da o 0 10 00 NINN NORM No NN SRS Be 2e BRN FRETS sas aaa s Type a question For help lt 0 00 Link http Awww asims r mil uk viewfsor html sessionid E54D33622187 BBBOOCA6884A E3512013 7 id 17 4846 http Awww asims r mil uk viewfsor html jsessionid E54033622187 BEBOOCABSB4AE3512013 7id 174748 http Awww asims r mil uk viewfsor html jsessionid E54D33622187 B6B00C468844E351201371d 175083 http Awww asims r mil uk viewfsor htral sessionid E54D33622187B6B00C468844E35120137id 174314 http Par asims r mil
27. row The report status will show Submitted Report awaiting maintenance section completion see Fig 16 In order to complete the Technical Section you need to click the Edit Report gt gt button the red fields are mandatory and must be completed before the report can be sent to the Occurrence manager Any known technical aspects should be submitted as quickly as possible to ensure the Occurrence Manager can distribute all pertinent information within 2 days of the occurrence 24 hours for an accident If the information is not available within this initial notification period the mandatory fields Aircraft Repair Category and Engine Repair Categories should be completed as deemed most appropriate to allow submission of the report to the Occurrence Manager In addition to a specific highlighted fault should a Damage Category 1 5 be selected there must have been an affected system and this should also be coded using Add Tech Fault Further information can be provided throughout the report process and will be necessary where a technical investigation is extensive or delayed by restricted access to the aircraft If additional information is added it is good practice to inform the Occurrence Manager Offline and add a comment to the report highlighting the action taken If the report is not submitted to the Occurrence Manager within 4 days the system will automatically accepted the report and submit it Defence Air Safety Occurrenc
28. save the form Indicates mandatory field Submit Report gt gt Reporter s Section Hide Occurrence Type One of OAir CATC ABM ALI OMaintenance Osynthetic OOther Event Type CaAccident Olncident OHazard Observation OHostile Action Loss ORN CArmy ORAF Cindustry Defence Service C Bird Strike O Airprox O Air Traffic CI MALDROP CI Parachuting Additional Reports Management Details of Individual Reporting Occurrence Rank Title Full Name AAA Job Title Contact Details Role During Occurrence iv Rank or Title and Initials Name If different from individual reporting Aircraft Commander Rank Title Full Name Authorising Officer Rank Title Full Name Injuries Military Personnel Civilian Personnel Deaths Number Major Injuries Number Over 3 day Injuries Number Fig 48 a One of Select Other and enter SESOR in the text box b Event Type Select Hazard Observation c Service Select Defence d Do not select any Additional Reports https www asims r mil uk Do not raise a SESOR by clicking the Create New DASOR button on the Main Menu i e you must log in ASIMS Sys Mgr 51 Last Updated 1 Jul 15 e Complete your details as the Individual Reporting if you logged into ASIMS these details will be auto populated Your Role During Occurrence should be the Engineering Authority or equivalent f The Aircraft Commander Aut
29. search and multiple search fields can be used within any search As was the case for Search Reports functionality multiple selections can be made by holding the Ctrl key whilst clicking the desired selections Clicking the View Results button will return the results of the search in the table at the bottom of the screen These recommendations can then be downloaded to Microsoft Excel by clicking the Download button ASIMS Sys Mgr 81 Last Updated 1 Jul 15 ASIMS rl ld Search Recommendations 3 Helpdesk Search Recommendations Welcome Sat gordon barnes Log out Search Recommendations Hide ERa Sports Board Sports Lo Main Menu Search Reports Search Recommendations far E mv Pag Safety Tools Date 15 10 13 15 53 Recommendation Reference Number Example 2011 8607 R2 Status Raised la Transferred _ Assigned E Under Review Implemented x Action Owner x Last Updated Before l calendar Recommendation Description Contains Action Taken Contains Originating Report Ship Station Organisation 1710 NAS PS 3 Cdo Bde El 700W NAS 702 NAS 727 NAS Aircraft Mark Investigation Type Registration Location Contributory Factor Major System Aircraft Repair Category Incident Date From eference 2011 7900 R1 2011 7900 R2 2011 9782 R1 2012 10307 R1 Occurrence Safety Investigation Service Inquiry
30. the left and the Search Expressions in the centre Recommendations Windows Internet Explorer 0 x Go Y 182 https s r mil uk filterrecommend 10838windowHeight null w Favorites 3 Suggested Sites E Vistair Single Sign On Web Slice Gallery Bol Recommendations x Application Express Login fo X TE Page Safety Tools ASIMS Main Menu Admin Search Reports Search Recommendations Search Recommendations a User Mr Jason Carnihan Log out Helpdesk Mil 9679 84188 9679 79162 maa asims mod uk Date 1 14 14 4 24 PM ag values from the Fields boxes in orderte construct a search expression to return specific reports Fields Expressions Reference Number o Status d Owner Role E e Title Description Reject Reason Planned Date Implemented Date Last Updated Accept Reason Transfer Reason Contrib Factor Contrib Factor Created By Safety Occurrence For Attgchments Save Filter Export to Excel Recommendation Search Results No of recommendations found Showing records per page Update Saved Filters No of Recommendation Filters found 0 Showing filters per page Update Restrict filters by role assigned 1 Internal Info Dist A109 Update 1 Internal Info Dist AVV101 1 Internal Info Dist AW139 1 Internal Info Dist AlphaJet 1 Internal Info Dist Andover z be O
31. to the role group If at a later stage additional comments need to be added the Occurrence Manager will need to be contacted to resend the report for action comment ASIMS Sys Mgr 38 Last Updated 1 Jul 15 Report Information Report Reference asor Brize Norton RAF 216 Sqn Tristar 14 591 Report Status Awaiting Comments Prime DASOR for Occurrence Yes Summary Report Details Technical Occurrence Manager Causal Factors Recommendations SESORs f Comments E Report Admin Attachments Distribution Comments Hide No comments viewable Acknowledge New Comment s Add a comment to this report Viewable by Everyone y Add Comment Add Final Comment onl Select File to Attach Browse Check Spelling Fig 32 When the role group s comments have been closed the date of closure will be entered in the Action Completed column next to the Commentators role group table entry The table can be found in the Actions section of the Actions tab 17 Delivery Duty Holder DDH The ASIMS DDH Role Group supports the Duty Holder concept across Defence aviation In addition to formal Delivery Duty Holders the DDH Role Group is intended for Duty Holder Facing Organizations and Industry at the appropriate level The DDH Review is a formal stage in the processing staffing of all occurrences which allows a suitably qualified and experienced person to consider the suitability and thoroughness of investigation recommendations genera
32. ukAviewfsor html jsessionid E54D33622187 BEBOOCABSB44E3512013 id 17 4066 http Awwaw asims r mil ukAviewfsor html sessionid E54D33622187B6B00C468844E35120137id 173625 http Awww asims r mil uk viewfsor html jsessionid E54D33622187 BEBOOCABSB4AE3512013 id 173386 http www asims r mil uk viewfsor html jsessionid E54 033622187 BEBOOCABBS44E351 2013 id 173088 http www asims r mil uk viewfsor html jsessionid E54 033622187 BEBOOCABBB4A4E351 2013 id 172627 http www asims r mil uk viewfsor html jsessionid E54 033622187 BEBOOCABBB44E3512013 id 172718 http Awww asims r mil uk viewfsor html jsessionid E54 033622187 BBBOOCABBS44E351 2013 id 172838 M4 gt Dl Sheet1 ChartData _ Data Ready ASIMS Sys Mgr Fig 73 71 lt sE ii wiv iy A Loss of parachute he CS PEP falling from Minor injury to face Parachute Landing In Operation of reserve Mid Air Collision Parachutist landing o Loss of personal wea PEL failed to lower F Parachutist landed ol CYPRESS units faile Last Updated 1 Jul 15 7a PK Advanced Search The Advanced Search facility is available by clicking the Search Reports Advanced button on the ASIMS main menu ASIMS Air Safety Information Management System Windows Internet Explorer B 0 xi j 9 3 9 119 Live Search Pl Ey Y E https www asims r mil uk start htm gle Favorites 933 Suggested Sites E Vistair Single Sig
33. were subsequently lost My operator informed me that he had observed the UA land approximately 200 metres SW of BASTION South gate Post Flight An FP mobile patrol was then tasked with the recovery of the UA On initial inspection of the recovered UA there was evidence of burning and scorching around the battery connection socket and nose cone There was also considerable damage to the UA however the elevator was still connected There is no FMV to accompany this occurrence as the DV cam was not functioning correctly All associated data has been saved as well as still images of the nose cone and battery The battery voltage on recovery was 12 23v zl e E 0 Ee ee ee Fig 80 Searching fields that contain multiple entries If you perform a search and there are multiple entries contained in the DASOR for example Contributory Factor where many factors could have been assigned to a report When you add the fields into the Safety Report Search Results area you will see a row for each contributory factor this means if a report has 5 contributory factors then there will be 5 rows for that report the Reference Status Brief Title amp Date of Occurrence will all be the same for each entry but each entry will have a different contributory factor This allows for greater analysis of the results because you can see every entry for each field within a report whereas in the standard search you would only see the top 3 contributory factors
34. 0140131 mod 3 684 2014013 fy W Trusted sites Protected Mode Off Ya gt Boe Fig 105 When Trending is first displayed the last 6 months is of data is displayed showing the breakdown of reports trending on Flight Phase ASIMS Sys Mgr 90 Last Updated 1 Jul 15 Trend Chart View Windows Internet Explorer provided by DIIF RESTRICTED BAX Go y le http www asims r mil uk trendview html windowWidth 1 26 18windowHeight nul lv Es 91 X E change frequence of auto save in word o zl Fie Edit View Favorites Tools Help Ve Favorites 33 C Application Express Login g Vistair Single Sign On a Apex App Free Hotmail E Web Slice Galley Trend Chart view a m Y Page Safety Tools ASIMS Administration Centre Welcome Wa Cdr Rob TestOM Log out Date 17 01 14 08 14 Main Menu Search Reports Search Recommendations Select filters for trend chart Hide Report Type Air Safety Occurrence Report m Saved Filter a Trend Eo To vanuay 2014 y Rows per page z From 171072012 featenday TO 17 01 2014 eatendary DOIIMMWYY YY Include reports where trend not specified Update Chart New Chart Flight Phase by Frequency For 6 Months to 1 2014 Produced on Fri 17 Jan 2014 08 14 Number of reports O 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180 190 200 210 220 230 240 250 260 270 280 Cruise Start Up Landing Take Off
35. 14 8 9 10 next gt last Fig 96 In order to view a Recommendation click on any field of the recommendation and it will be opened in a new window with the search results remaining in the existing window You can add additional Search Expressions into your search this way you could combine multiple searches into one expressions For example if you wanted to search for all recommendations with a status of Assigned and an Owner of BZN DHSC and all recommendations with a status of Rejected and an Owner of BZN SEMSCo traditionally you would have to run 2 separate searches but now you can add an extra Search expression Click the Ed button either inside or outside the existing expressions and a new expression area will be added where you can add the additional search expression ASIMS Sys Mgr 86 Last Updated 1 Jul 15 Search Expressions Reference Number Status Oir fiat Status equals y Assigned 8 Title Owner Role Commentators BZN DHSC 0 Description E Reject Reason Planned Date Implemented Date ceressseeeeeeseeeeseaesoesseeeeoesseaeseesseeeeeeeeeeceeeseeeeeeessceeeeesseeeeeesseeeeeeseeeeseeseeeeseesseeseeeeoeesseeoseesseoeoeesseeeeeeeeeeeseeeseesseseeeeeseeeseesseeeeeeeseecpeesseeeeeesseeeeeeseeeeeeeseeeceesseeeeeeeseeeeeesseeeeeeeseesseeoeeesseoeeeeeseeoseeseeeepeseseeseeeseeeeeeeeseesseaeseeeseeoseessesoeeesseeoeeesseeeeeesseeeceesseeeeeesseeeseesseeeseooeeesse Last Updated p
36. 31 PM Check the report for accuracy then click on the Sign and Submit Report button below to submit the report View Full DASOR as PDF Follow Report Delete Report Edit Report gt gt Sign and Submit Report Report Information Report Reference asor Brize Norton RAF 216 Sqn Tristar 14 591 Report Status Pre submitted report Prime DASOR for Occurrence Yes Summary Report Details Report Admin Attachments Distribution No Attachments Uploaded 0 Select File to Attach Browse Attach File y Delete Report Edit Report gt gt Sign and Submit Report v 2 iy Trusted sites Protected Mode Off Fa 100 Fig 13 Please ensure you have spell checked the report Once you are satisfied the report is complete and contains all available information click a Sign and Submit Report button located in the top and bottom right hand corners of the screen See Fig 14 ASIMS Sys Mgr 20 Last Updated 1 Jul 15 ASIMS Air Safety Information Management System Windows Internet Explorer GA Y https www asims r mil uk viewfsor html id 176 167 ES E https i z amp fell X P Live Search 3 Favorites 33 Suggested Sites Vistair Single Sign On Web Slice Gallery Sim e ASIMS Air Safety Information Management System fp X 5 Pager Safety Tools Y Defence A
37. 700VW NAS 700W Open Fuel Leak on Start 09 01 2014 HMA Mk 2 Wildcat 700W NAS 700W NAS NAS WVildcat 14 140 report asor 700VWV NAS 700W Open Incorrect locking of Tail Rotor Hub 10 01 2014 HMA Mk 2 Wildcat 700W NAS 700W NAS NAS Wildcat 14 179 report Damper Rods 1 2 3 4 5 6 7 8 39 10 next gt last gt gt Fig 78 By default 10 reports are displayed but you can increase the number of reports that are displayed by changing the number of reports Showing and clicking Update Safety Report Search Results Now showing the results of your custom filter No of reports found 56 Showing records per page Update 1123 45 6 next gt last gt gt Fig 79 In order to view a SESOR click on any field of the report and it will be opened in a new window with the search results remaining in the existing window ASIMS Sys Mgr 75 Last Updated 1 Jul 15 ASIMS Air Safety Information Management System Windows Internet Explorer w Favorites 3 Suggested Sites Vistair Single Sign On 2 Web Slice Gallery ASIMS Air Safety Information Management System asims r mil uk viewfsor html id Main Menu Search Reports Search Recommendations Previous asor 16 Air Assault Bde 16 Air Assault Bde No Aircraft 14 449 Next fasor 32 Regt RA157 Bty RA Hermes 14 447 Helpdesk 030 6 3 04188 79162 A tla Date 2 4 14 11 54 Ami Defence Air Safety Occurrence Report Welcome Sgt A N Other Log out
38. Aircrew H Aircrew Aircrew Aircraft MD SEMSCO D Aircrew HO Aircrew 0 Despatche 0 Parachutis D Despatche Other Operations Type a question for help 9 lt 40 00 ce Eji LiF n p ms p mms pa aa pA cs pl es mms pal ma oll ts p ts pa mena les pA ts al ma lms ss oll cs p te aa ss oll a pal n p mes poll ou Navigate to the Chart tab and you will be presented with a blank chart in the centre of the screen and a Pivotlable Field List on the right hand side of the screen 0 Count of Report ID M 4 gt gt Chart ChartData Data Ready FBF File Edit View Insert Format Tools Chart Window Help Total Drop S IN Drop Page Fields Here Do O AAA eries Fields Herefi Type a question For help y 0 00 535 A PivotTable Field List S _ Drag items to the PivotTable report E arm MALDROP i Para Ej Perceived Severity Ej Date of Occurrence Ej Time of Occurrence E Place of Occurrence Time of Day E Country E Ship Station E Unit Squadron Ej Embarked H Exercise Name AC Repair Category E Major System E Sub System Ej Type of Failure Major System2 Sub System2 Ej Type of Failure2 E Aircraft Type E Aircraft Mark i Registration Service Inquiry JA You can drag and drop fields from the Field list into any of the 3 boxes with a blue border Page Fields Category Fields and Series Fields ASIMS Sys Mgr Last Updated 1 Jul 15 Type a question For help
39. C Engine Repair Category Mandatory Field If not applicable No maint req d or No engine fitted d Technical Fault or Maintenance Action Required If Known include NSN Part Numbers and Serial Numbers of any Major Systems Sub Systems and components involved Also indicate type of failure or fault If more than one NSN is applicable then further details should be included in the Other Equipment Involved box Other Agencies Consulted Check Spelling Rectification Work Carried Out Originator s Reference Number ORN or Work Card Number Airframe Flying Hours at time of occurrence Investigation and Rectification Work Carried Out and Why Check Spelling F760 Fault Narrative Report Raised Serial No QOR Serial No MOD F765 Publication Amendment Raised Serial No Significant Equipment Safety Occurrence A fi i Report SESOR Other Actions Reports Raised Fig 52 ASIMS Sys Mgr 54 Last Updated 1 Jul 15 e Other Agencies Consulted Only if applicable f In the Investigation and Rectification Work Carried Out and Why field describe the occurrence in detail from a technical perspective indicating any preliminary investigation findings associated on going work mitigation strategies and an initial risk assessment Provide as much information as possible to enable TAAs from other PTs to decide if their platforms are affected The following headings must be used e
40. Climb Approach Transit Low Level lt FLO50 m August 2013 Mm September 2013 m October 2013 E November 2013 m December 2013 E January 2014 Hover Other Low Flying Taxi Flight Phase Recovery Circuit Manoeuvring Pre Start Shut D own Night Flying NVG Stationary Transit Medium Level FLO50 F L245 Descent Showing 20 of 49 rows Filter Summary Form type asor Export Report Remove Chart Clear All E Local intranet Fa 100 Fig 106 The Trending screen is made up of 2 parts the filters for trend chart and trend chart sections Filters for trend chart This section controls the information displayed in the trend chart the main elements of this section are the Trend dropdown list which controls the fields displayed on the chart and the date fields Once you have made a change to any of the fields in this section you need to click the Update Chart button to change the trend chart Select filters for trend chart Hide Report Type air Safety Occurrence Report v saved Filter Trend Fier a For emmi To ight Phase v From 17 07 2012 catenin TO 2014 ealendar DD MM YYYY ante cron Rows per page Include reports where trend not specified Fig 107 ASIMS Sys Mgr 91 Last Updated 1 Jul 15 Trend Chart The trend chart displays the information as defined in the filters section the chart will show th
41. Detailed Description of Occurrence Include a detailed technical description of the occurrence building on the general description in the Reporter s Section Narrative e Initial Investigation Results and On Going Work Provide any relevant details from early investigations and associated on going work e Mitigation Strategies short medium and long Describe any mitigation strategies that have already been considered or implemented e Initial Risk Assessment Provide an initial risk assessment Also include any operational risks here Significant Equipment Safety Occurrence Report SESOR This box MUST be selected h Afinal check to ensure information no higher than Official Sensitive has been included in the report must be conducted Then click Review Report to leave the Edit screen i Link any associated DASORs to the SESOR from the Report Admin tab Please refer to Section 13 sub section Link Reports about how to link reports within ASIMS Contrary to Section 13 each DASOR linked to a SESOR should be selected as a prime j Select Submit to Occurrence Manager Supporting attachments photos film footage documents etc can be added to the report at any stage file size limit of 10MB larger films must be split into shorter clips Navigate to the Attachments tab click the Browse button locate the file and click Attach File To remove an attachment contact the ASIMS Helpdesk Further information can be added
42. ESOR is a selection in the Type of Report filter in the standard search Significant Equipment Safety Occurrence Report SESOR DE amp S use only is a selection in the Technical Section field in the advanced search Selecting this option will only search reports that have the Significant Equipment Safety Occurrence Report SESOR tick box selected Commentator Role Groups are specific to SESORs and based on the Project Team e g COMMENTATOR SESOR UAS 1 Although there will be a single SESOR commentator role group in each PT responsible for commenting on a SESOR PT s should develop local instructions to define their internal process by which relevant LoAA holders are consulted to develop and authorise a single agreed formal response ASIMS Sys Mgr 60 Last Updated 1 Jul 15 22 Search Reports There are 2 methods of searching DASORs within ASIMS standard Search and Advanced Search Both are accessed from the ASIMS Main Menu and both provide the capability to search the whole ASIMS database for DASORs Standard Search The standard Search is available by clicking the Search Reports button on the ASIMS Main Menu or by clicking the Search Reports link in the top right hand corner of any other page within ASIMS ASIMS Air Safety Information Management System Windows Internet Explorer g iol xj Goren T ala gt 37 Favorites y3 Suggested Sites E Vistair Single Sign On W
43. FS mod uk Occurrence Manager Notes Further Action Service Inquiry a Occurrence Safety Investigation a Operational Duty Holders or Aircraft Operating Authorities ODH AOA gep Other ODH AOA operating this aircraft Y Fig 24 ASIMS Sys Mgr 30 Last Updated 1 Jul 15 Types of Investigation Local Informal Occurrence Investigation e The report is now open and viewable by all ASIMS users the report may be commented on by all ASIMS users including those you have sent for action e tis good practice to declare the level of investigation underway by adding a comment to the report this provides feedback to the reporter and can reduce unwarranted or knee jerk comments e Station Investigators and SMEs may be requested to assist in the investigation this can be done using the Action Addressees process or off line via email e You will need to manage the comments as an Occurrence Manager you can delete inappropriate or irrelevant comments The same rules apply to comments as when reviewing a DASOR i e should not attribute blame contain personal information be inflammatory or opinionated Comments should NOT be used to summarize or influence investigations e The Occurrence Manager will retain ownership of the DASOR and will be required to complete the Cause section e Select the Ongoing radio button only Further Action Service Inquiry Occurrence Safety Investigation Fig 25 Service Inquiries Sl e Instigated by D
44. For each Field dropped in the Search Expression area 2 dropdown boxes will be displayed to the right of the field name These boxes enable you to select the search criteria first box and the value second box to be searched The value box changes depending on the search criteria selected if the search criteria is one of then the values box would be a select list if the criteria is equals then the value box will be a dropdown list of values and if the criteria is contains then a free text field would appear When a date field is selected a large number of options are available Search Results Once you have built your Search Expression click the Execute button to perform the search each report matching your expression will be displayed in Safety Report Search Results Safety Report Search Results Now showing the results of your custom filter No of reports found 2750 Showing 10 records per page Update 1 2 3 4 5 6 7 8 9 10 next gt last gt gt a Reference a E Status E Brief Title EJ Date of Occurrence asor Archive Editing Archive Editing 13 2661 Open report XASKY Islander BD level bust MPA 12 02 2013 asor Archive Editing Archive Editing Hawk 06 18913 Open report Hawk T1 Bird Strike 15 12 2006 asor Archive Editing Archive Editing Hercules 13 7465 Open report Catterick Training Area CTA Battle Hill Ranges Danger Area Airspace Infringement Report 14 08 2013 asor Archive Editin
45. G DSA who will assign the MIlAAIB to assist or lead the Service Enquiry as appropriate In cases where Aviation Safety is a minor part if a Statuary Inquiry the MiIAAIB may not be assigned Select the Ongoing radio button check the Service Inquiry checkbox and select Investigator MAAIB as the Investigator Further Action Ongoing Nil Further Action Service Inquiry Occurrence Safety Investigation Investigators C Hutchinson JW Lindsay K Nugent v Fig 26 Occurrence Safety Investigation OSI e The initiation of an OSI is a Duty Holder DDH decision this will be based on the severity of the occurrence and whether lessons learned are expected to be of use to the wider Defence Aviation Community DAC ASIMS Sys Mgr 31 Last Updated 1 Jul 15 Select the Ongoing radio button check the Occurrence Safety Investigation checkbox and select the investigator s as appropriate To select multiple investigators hold down the Ctrl key when clicking each investigator These Investigators are assigned within ASIMS at the Station level if you require individuals to be added or removed from the Station Investigators list please contact the ASIMS Helpdesk Further Action Ongoing Nil Further Action Service Inquiry Occurrence Safety Investigation Investigators Andrew Baatz CG Starr Carl Thompson D Hewitt G Bounds v Fig 27 Once the SI or OSI button in the Occurrence Manager Section has been checked an
46. Jul 15 Safety Report Search Results Now showing the results of your custom filter 10 records per page Update No of reports found 353 Showing 1 2 3 4 5 6 8 9 10 next gt last gt gt E3 Reference EBtatus E Brief Title Edate of Occurrence EXXircraft Mark Edircraft Type E3 Station E3 Unit asor 16 Air Assault Bde 16 Air Open HLSs AT TERNHILL MOVED WITH 17 01 2014 N A No Aircraft 16 Air 16 Air Assault Bde No Aircraft1141449 report AUTHORISATION Assault Bde Assault Bde asor 32 Regt RA 57 Bty RA Desert Open UFIT after WP1 16 01 2014 DH3 Desert Hawk 32 Regt RA 57 Bty RA Hawk1141428 report asor 32 Regt RA157 Bty Open Airspace Deconfliction confusion 17 01 2014 H450 Hermes 32 Regt RA 57 Bty RA RA Hermes 14 447 report asor 32 Regt RA 57 Bty Open No Sticks Logic on Recovery 17 01 2014 H450 Hermes 32 Regt RA 57 Bty RA RA Hermes 14 490 report asori5 Regt AAC 651 Open BUSBAR caption associated with 08 01 2014 4S Mk2 Defender 5 Regt AAC 651 Sqn Sqn Defender 14 171 report selection of Engine Anti lce asor 5 Regt AAC 665 Open Rag in ECU 15 01 2014 AH1 Gazelle 5 Regt AAC 665 Sqn Sqn Gazelle 14 532 report asor 5 Regt AAC Stn Fit Open Nose Wheel steering failed during 14 01 2014 CC Mk2b Islander 5 Regt AAC Stn Fit NOR Islander 14 298 report taxi NOR asor 5 Regt AAC Stn Fit Open Runway Incursion 20 01 2014 CC Mk2b Islander 5 Regt AAC Stn Fit NOR Islander 14 556 report NOR asor
47. Military Aviation Authority MAA S Air Safety Information Management System User Manual Version 5 4 Jul 2015 httos www asims r mil uk ASIMS User Manual Version 5 4 1 Jul 15 CONTENTS CONTENTS succe nationale E esas ienatnld LIS TOFAMENDMENTS ia E V 1 ASIMS INTRODUCTION ina 1 2 WHY Do WE NEED TO REPORT OCCURRENCES sii ee a ec 1 3 DAEMSANDAS Mosa td 2 4 SYSTEM SECURITY CLASSIFICATION OFFICIAL cece cccceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaaaaaaaaeees 2 9 ASIMS HELPDESK DETAILS secreet isoin a 3 6 YOUR A SIMS ACCOUNT lt A A N N 3 Applying TO aMmASIMS ACCOUNT ritenia e 3 LOGON OCE EN oaa a i a a a aa ee 3 Automatic Password Hess 4 MaN MENU eunea O 5 ACUON BUON S anna as csc eta A Ad 5 Repons SUMIMANY ici A iii 6 ASO RS US tade ran versa cave esas aden aie es neve ee lt ekaaa N et oceans 7 Recommendaton Statis ari ia 9 7 ASIVMS ROLE GROUPS adi s 10 8 INFORMATION DISTRIBUTION ISS e o o 11 9 REPORT PROCESSING ssiiesian oa isd O 12 10 RAISING A DEFENCE AIR SAFETY OCCURRENCE REPORT DASOR occcccccccccccccccocccnnccccnonnnnos 14 OCCUNENCS TYDE io 15 Details of Individual Reporting OCCUFTeNCe ccccoconcnccccnoccnncccnnnncnnnnnnnnncnnnnnonancnnnnnnnnnnnnnnnnns 15 Rank or Title Initials NamMe ooccooonnnnccccccncnnnccnnoncnnnoonnnncnnnonancnnnononnnnnnnnnnnannnnnonnnnnnnnnnnnns 15 E T 16 Occuence D CLANS caceus radar E ddr des 16 Meteorological amp Environmental Conditions
48. My Saved Download Options This section enables you to save your own custom download file formats click the show link next to the My Saved Download Options heading to display the section My Saved Download Options Hide Report Administration Show Report Details Report name Report visibility private x Excel file to upload Save Cancel Reports Report Name Visibility Edit Delete ASOR Digest public P gy ATM Form only privata P gy Baines Simmons Download private P iy D ASOR Charts public P D ASOR Data public P gy D ASOR Data ATM public P igi D ASOR Data Airprox public P gy D ASOR Dats Birdstrike public P E D ASOR Data MALDROP public P er D ASOR Data OM Notes public P E DISPLAYING RESULTS 1 10 OF 12 FOUND RESULTS 1 10 11 12 Next gt gt Fig 62 To create your own download file perform the following steps e Download reports using one of the standard download formats that closely matches your requirement e Remove any columns not required e Add additional columns as required see instructions below ASIMS Sys Mgr 64 Last Updated 1 Jul 15 e Remove all the spreadsheet data from below the field headings e Save the amended spreadsheet locally e To upload the locally saved file Entera name for the new download file in the Report Name field Select your locally saved spreadsheet using the Browse button in the Excel file to upload field Click the Save but
49. OS PO NA Trusted sites protected Mode off Na Atom gt z Fig 93 In order to create a search expression drag the fields on which you wish to search from the Fields list to the Search Expression area ASIMS Sys Mgr 84 Last Updated 1 Jul 15 Reference Number erre Status E Owner Role Status one of y Unknown al E Raised Title Assigned ad ees Owner Role equals e 1 Internal Info Dist A109 BEL Reject Reason E Planned Date Description a Implemented Date Planned Date a pomwyyyy amp Last Updated Accept Reason a OA NON OR td cbc ch bch cab ahhh OOA AOOO OIO ON Sabbath a a IONS Transfer Reason Ed Contrib Factor Contrib Factor year to date Created By last year last quarter previous Safety Occurrence Form Attachments Execute Clear Form Save Filter Export to Excel Fig 94 For each Field dropped in the Search Expression area 2 dropdown boxes will be displayed to the right of the field name These boxes enable you to select the search criteria first box and the value second box to be searched The value box changes depending on the search criteria selected if the search criteria is one of then the values box would be a select list if the criteria is equals then the value box will be a dropdown list of values and if the criteria is contains then a free text field would appear When a date field is selected a large numbe
50. Officer if known ASIMS Sys Mgr 15 Last Updated 1 Jul 15 Occurrence Type One of Oar QATCIABMAL Maintenance Osynthetc Cote Event Type accident Cncident CHazard Observation Hostie Action Loss service ORN OAmy ORAF Omdusty ODetence Additional Reports Bird Strike O Airprox O Air Traffic C MALDROP O Parachuting Management Details of Individual Reporting Occurrence Rank titie a Name and Initials CARR Job Title ARTABIRETDBA Tn Contact Details maaapkedia moduk Role During Occurrence Aircraft Maintainer Engineer v Rank or Title and Initials Name If different from individual reporting Aircraft Commander Rank Title le Name and Li Initials Authorising Officer Rank Title v Name and j Initials Fig 8 Injuries Enter any injuries and or deaths of personnel Inclusion of these details should be considered as potentially sensitive particularly at the initial stage and can be communicated separately to the Occurrence Manager investigator s Occurrence Details Date of Occurrence Enter the date of occurrence manually or use the calendar Time of Occurrence Enter the time of the occurrence not the time you submitted the report select Local or Zulu as appropriate Time of Day Enter the light level at the time of the occurrence Place of Occurrence Enter the location of the occurrence station unit or building Country Select the country in which the occurrence occurred Embarked in ship Confirms if t
51. Status equals gt Rejected y y Accept Reason E Haasan Owner Role equals y Commentators BZN SEMSCo a Contrib Factor E ES Lera EEC Parent Ed Factor Description Contrib Factor Created By Created Safety Occurrence Form Attachments a L Execute Clear Form Save Filter Export to Excel Fig 97 Saving Searches You are able to save your search expression by clicking the Save Filter button this will not only save your search expression but will also save the fields you have chosen to display in the search results section and by default the fields included when exporting to excel When you click the Save Filter button you are prompted to enter a name for your search then the search will then appear in the Saved Filters section Please enter name for filter Fig 98 Saved Filters No of Recommendation Filters found 1 Showing filters per page Update 1 ID Name a Created Owner Last Modified Public Private Assigned to All Roles Roles Assigned Delete 3 Raised Recommendations 14 01 2014 16 40 AN Other 14 01 2014 16 40 Private N 1 Fig 99 ASIMS Sys Mgr 87 Last Updated 1 Jul 15 Export Results to Excel Once you have performed your search and added all the fields you require you can download your search results into excel by clicking the Export to Excel button at the bottom of the Search Expression area When you export to excel only the fields disp
52. Tristar 12 12749 Report Status DDH review Prime DASOR for Occurrence Yes Summary Report Details Technical Occurrence Manager Causal Factors Recommendations SESORs Comments ReportAdmin Attachments Distribution Recommendations No Summary Status Created By Created Last Updated 2011 8396 R2 Briefing Raised Jet Film 30 01 2012 2011 8396 R3 Operations Raised Jet Film 30 01 2012 2011 8396 R1 Sign Raised Jet Film 30 01 2012 2011 8396 R4 Briefing Raised Jet Film 30 01 2012 Fig 37 The following screenshot shows the summary for a recommendation The brief title of the originating DASOR is shown as a hyperlink which returns the user to that report when clicked Other basic data is repeated from the originating report in the first section ASIMS Main Menu Admin Search Reports Search Recommendations Edit Recommendations Welcome Sgt A N Other My Details Log out Helpdesk 030 679 84188 79162 maa asims mod uk Date 2 3 14 4 28 PM _ViewasPDF Follow Recommendation Originating Report Forgotten Parachute Aircraft Type Tutor Aircraft Mark T Contributory Factors Individual Factors gt Mental States gt Emotional state Date of Occurrence 19 10 2011 Status Raised Last Updated 30 01 2012 12 33 Recommendation Owner DDH RG Cranwell Title Briefing Recommendation Description That all engineers are briefed on the requirement utility of checking that cre
53. a X p Live Search p x w Favorites 3 Suggested Sites E Vistair Single Sign On Web Slice Gallery ASIMS Air Safety Information Management System fy gt fm Page y Safety Tools E ASIMS Air Safety Information Management System Welcome Sgt A N Other My Details Log out Helpdesk 030 679 84188 79162 maa asims 2mod uk Date 2 4 14 11 43 AM Message of the day Hide We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hice Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard DL _3Q Q P Cooooo i Dea A eee Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site Site version 33 684 2
54. also use this field to search for part of a reference number Each report reference is made up of 5 fields separated by a backslash to enter part of a reference enter all 5 backslashes and insert the part of the reference you know N B If you know the report was at station Brize Norton then enter Brize Norton similarly if you know the sequence number was 684 use 684 All reports matching these criteria will be displayed Incident Date Range Select predetermined ranges or enter specific dates Brief Title or Narrative Description of Event Contains Enter text you wish to search in these fields Comments Contains Enter text you wish to search in the comments field Filters Select the field you wish to search and click Update List you can select multiple fields by holding down the Ctrl key when you click a field The values for each field will be displayed below the Filters section Status Select the status of report you wish to search you can select multiple statuses by holding down the Ctrl key when you click a status If you enter multiple words each word will be searched for but if you enter multiple words within double quotes then that phrase will be searched for e g if you enter wing tip each report containing the words wing will be returned along with all the reports containing the word tip If you enter wing tip only reports containing the phrase wing tip will be returned To de select un
55. any role group within ASIMS If the required Implementor does not exist in ASIMS the ASIMS Helpdesk can assist with creating the required accounts alternatively the recommendation may be allocated to a proxy role group such as the Occurrence Manager who can update the recommendation record within ASIMS on behalf of the Implementor clearly this will need to be made clear within the Reason for Accept text A Planned Date can be allocated to the Recommendation this will often be the actual date required for implementation of the recommendation although the DDH Review role group may decide to use this for utilising ASIMS to review the progress of recommendations they own particularly for recommendations which may take a long period of time to implement Once the required data has been entered click the button labelled Accept Recommendation to send the recommendation to the chosen Implementor Status Assigned Last Updated 03 02 2014 16 41 Planned Date 04 04 2014 Recommendation Owner DDH RG Cranwell Implementor Commentators 10 Sqn OC Title Briefing Recommendation Description That all engineers are briefed on the requirement utility of checking that crews are wearing the correct kit as normal procedures are carried out Reason for acceptance fully endorsed this recommendation o A History Mr Jos Cantal 03 02 2014 16 41 Planned Date 04 04 2014 Accepted fully endorsed this recommendation Save Implementatio
56. are raised by the Occurrence Review Group ORG and must be approved by DDH prior to assignment The ORG is not currently part of ASIMS and is conducted off line e For local investigations recommendations can be raised by the Occurrence Manager but must still be approved by DDH prior to assignment e All recommendations should be SMART Specific Measurable Achievable Timely Realistic ASIMS Sys Mgr 34 Last Updated 1 Jul 15 Recommendations are added by clicking the Add Recommendation button Recommendations should be given a meaningful title make sure it is descriptive but not overly long and the recommendation s will go to the DDH Review Group for consideration before it is actioned Once the cause section has been completed click the Review Report button to save the changes you have made You can click the Recommendations tab to view the recommendation added to the report Link Reports More than one report may be submitted for the same event by different reporters providing their individual perspective of the occurrence not to be confused with duplicated reports which when identified should be reported to the ASIMS Helpdesk for deletion Only multiple reports relating to the same singular event should be linked so that all associated information for that one event can be connected The action of linking reports together is carried out in the Report Admin tab within a DASOR e Copy and paste the whole DASOR reference e g as
57. ars 4 Experience Months Endorsements Other Info Maintenance 1 Rank Title MACR Role Aircraft Maintainer Engineer Total on Type 365 Experience Years 3 Experience Months 18 Other Info Other Narrative Summary of Investigation am going to be conducting and investigation into this incident Sequence of Events 1 The day started well 2 Something happened 3 Something else happened 4 The incident occured Edit Repot gt gt Send for DDH review Fig 31 Once all sections are complete and the lead investigator has approved the action click Send for DDH Review 16 Commentator Role The Commentator in ASIMS is an individual who may be assigned a report to formally add constructive comments to a report but may otherwise play no role in the management or flow of the report On receipt of a DASOR notification requiring comment the Commentator may follow the link on the notification or login to ASIMS The report can be found in the Reports Summary section of the ASIMS Main Menu and will be flagged as Requiring Action Comments can be added by selecting the Comments tab followed by Add a comment to this report box To complete the process click the Add Comment or Add Final Comment button The Add Comment button will add the comment but leave the comment section open for other members of the Commentator s role group to add their comments The Add Final Comment button will insert the comment and close the section
58. asonBrize http imww Ops Suppe closed asonBrize http Aww Green Lastopen asornBrize http www Engines 4 closed asonBrize http fiwmww CYPRESS open 27 lasoniBrize http amww Restricted open asor Brize http www PEL failed open asonBrize http www Barbed VVilopen 30 asonBrize http famww Ops Suppc open 31 jaseA rize http www Unatttoss closed 14 gt mA Chart ChartData Data Ready _ 01 10 2013 Air 04 10 2013 Air 04 10 2013 Air 04 10 2013 Air 15 10 2013 Maintenance 03 10 2013 Other 04 10 2013 ATC ABM ALI 04 10 2013 Other 04 10 2013 Air 09 10 2013 Air 05 10 2013 Air 09 10 2013 Maintenance 09 10 2013 Other 06 10 2013 ATC ABM ALI 08 10 2013 Air 08 10 2013 Other 08 10 20131Air 08 10 2013 Air 28 10 2013 Maintenance 09 10 2013 Air 10 10 2013 Air 11 10 2013 Air 14 10 2013 Air 11 10 2013 Air 17 10 2013 ATC ABM ALI 17 10 2013 ATC ABM ALI 16 10 2013 Other Isl Hazard Observa RAF Accident RAF Accident RAF Accident RAF Hazard Observa RAF Hazard Observa RAF Hazard Observa RAF Art Loac Hazard Observa RAF Incident RAF Incident RAF Incident RAF Incident RAF Incident RAF Hazard Observa RAF Incident RAF Hazard Observa RAF Incident RAF Incident RAF Hazard Observa RAF Incident RAF Incident RAF Incident RAF Hazard Observa RAF Incident RAF Hazard Observa RAF Hazard Observa RAF er Mov Hazard Observa RAF aa Mici DZSO DZSO DZSO Other Aircrew ATC Tern Aircrew Aircrew H Aircrew H
59. cation The email will state they need to perform an action on the report and contain a link to the report the report will also appear in their Requiring Action list in the Reports Summary section of the ASIMS main menu Actions The Report Admin tab contains an Actions section which lists all the actions performed on a report including the send for info and send for action requests This can be used to check what actions have been performed and which actions are still outstanding those without an Action Completed date Summary Report Details Technical Causal Factors SESORs Comments Report Admin Attachments Distribution Actions Hide Who Action Role Action Action Initiated Action Pended Action Completed User Anonymous Submit report 18 06 2013 05 13 18 06 2013 05 13 Maintenance 99 San Occurrence Manager Brize Norton RAF 1 Internal Info Dist C17 2 External Info Dist C17 Commentators 30 Sqn OC Commentators 47 Sqn OC Audit Trail show Complete the msintensnce section 18 08 2013 05 13 11 09 2013 00 00 By User Anonymous Send to DDH Review 11 09 2013 00 00 Recipient notified 11 09 2013 00 00 11 09 2013 00 00 By User Anonymous Recipient notified 11 09 2013 00 00 11 09 2013 00 00 By User Anonymous Add comments 18 12 2013 12 07 Add comments 18 12 2013 12 07 Fig 23 Occurrence Managers Section The Occurrence Managers section contains the details of the Occurrence Manager th
60. ccurrence are captured iaw ASIMS User Guide Section 10 Raising a Defence Air Safety Occurrence Report DASOR e The Brief Title must clearly describe the air safety issue using unambiguous language appropriate to the risk neutral not alarmist The title should be written in Sentence case and expand any abbreviations e The Narrative Description of Event must clearly describe what aspect of Air Safety has been or could have been compromised it must not attribute blame contain personal information be inflammatory or opinionated and must not contain material above unclassified e The originator may be contacted for further information Changes should only be added to the report with their permission e The Technical Section may not contain any details at this point but can be updated throughout the investigation prior to DDH review In the event that this Section is irrelevant to the occurrence e g for a laser illumination event the phrase No work required may be entered into the Investigation and Rectification Work Required field Accept and Send For Info Once the contents of the report have been checked you need to accept the report and send it for information this process will formally accept the report into ASIMS make it viewable to all users and send an email notification to all interested parties Open the Distribution tab of the DASOR and click the show link next to the Info Addressees heading This will
61. ch fractures the canopy and he diverts immediately to the nearest airfield In the resultant confusion of this unfamiliar and unexpected event and with bird remains covering his helmet and instruments he forgets to lower the undercarriage for landing resulting in a wheels up landing In this case the outcome was a wheels up landing caused by the gear being up therefore the OCG is Human Factors Aircraft Operation gt Flight gt Incorrect Switch Control Selection Position the Event Descriptors would include Natural Operating Risk gt Wildlife gt Birdstrike since this captures an earlier but still pertinent event in this chain Contributory Factor A factor which may have made an occurrence more likely but was not itself the cause the Why Remember to go back as far as you can keep asking why don t just stop at the first factor e Make a selection from the drop down menus to choose a Parent Child amp Grandchild that describes the contributory factor do not select an option if none in the list are appropriate stop at the previous level e Enter a description to qualify the selection you have made in the drop down lists e Check the spelling by clicking the Check Spelling button e Add additional events by clicking Add Contributory Factor as required ASIMS Sys Mgr 33 Last Updated 1 Jul 15 Aggravating Factor A factor which may have been present before or during an occurrence that is considered likely to
62. come Sgt A N Other My Details Log out Helpdesk 030 679 84188 79162 maa asims mod uk Date 2 4 14 11 43 AM Message of the day Hide We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hids Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site Site version 33 684 20140131 mod TT TT RA Trusted sites Protected Mode Off Ya 100 y y Fig 90 The Search Recommendations function is very similar to the Search Reports function where the various data fields in each recommendation can be used to return the desired set of recommendations Any search fields which are left blank will not be used in that particular
63. d all applications will be prioritised 6 weeks prior to the start date and successful candidates will receive Jis shortly after Please visit our web site in the New Year when new dates will be announced ASIMS Log In U Significant Occurrence Notification sername Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 Dassia The pdf form has been temporarily removed to address access issues experienced by some users Reset Password Weekly System Maintenance ASIMS will be unavailable every Monday morning at 01 00 for approximately 5mins due to routine system maintenance Please ensure you submit any actions before this time as any unsubmitted actions will be lost Online Resources Noticeboard e ASIMS Blo Air Accident Summary accident involving Tornado 2D743 and Tornado e ASIMS Forum 2D812 over Moray Firth on 03 Jul 12 e How to apply for an ASIMS account MAA Regulatory Notice New ASIMS Blog and Forum ASIMS v2 3 New Features ASIMS User Manual Defence Learning Portal DLP MAA Org Charts D ASOR Technical Coding v2 D ASOR Classification System v2 4 D ASOR Classification Definitions ASIMS Report Flow e DAEMS Project Update Dec 13 e ASIMS Statistics e ASIMS Feedback e ASIMS Icon Fig 1 Automatic Password Reset Passwords can be reset from the logon page Both usernames and passwords are case sensitive and the username should normally be your DII PUID i e th
64. d investigators assigned as appropriate the Occurrence Manager Role Group will play no further role in the DASOR process but may be called upon to support the subsequent investigation Forensic Investigation Support A number of organizations are available to provide forensic and scientific support to investigators including 1710 Naval Air squadron QinetiQ Defence Geospatial Intelligence Fusion Centre DGIFC formerly JARIC and the RAF Centre for Aviation Medicine The Military Aircraft Accident Investigation Branch Mil AAIB will foster and maintain close links with support organizations and industry in order that they can advise on the most appropriate source of Support during an investigation Cause Section The Cause Section should always be completed it records a summary of the investigation findings and allows the Occurrence to be classified The individual completing this section may vary according to local procedures Generally it will be the Occurrence Manager or the Lead Investigator where there has been an investigation To complete the Cause section the individual needs to click Edit Report to access the relevant fields The Cause section uses the DASOR Classification System available from the ASIMS main menu to record e What happened e Why it happened e What the effects were e What made the outcome worse e And any other observations noted during the investigation ASIMS Sys Mgr 32 Last Updated 1 Jul 15 Occu
65. derson dt 92 NOW Chito 93 VOW Dalase id oi 93 20 DASHBOARD esinte a on eane a co a aa 94 ASIMS Sys Mgr iV Last Updated 1 Jul 15 LIST OF AMENDMENTS VERSION DATE COMMENTS NUMBER Oct 09 Initial Issue sep 10 Updated to reflect the formation of the MAA and typographical issues Added Supervisor section and general update to reflect software changes 3 0 Oct 10 to ASIMS 4 0 Jan 11 Typographical error changes 4 Sep 11 Introduction of ASIMS v2 ie Oct 11 Typographical error changes 4 ee a Updated to include improvements introduced with ASIMS v2 3 Admin ae Nee Updated to include improvements introduced with ASIMS v2 4 o Updated to account for organisational changes introduced with the stand up of the DSA 5 3 Apr 15 SESOR section content redacted this functionality is under development lee SESOR section added Search SESORs section redacted 5 4 Jul 15 Updated to include linking of reports in the Occurrence Manger section 2 so rebia Updatedtoretlect SIMS V2 3 New Look nd Fee 2 i i l ASIMS Sys Mgr V Last Updated 1 Jul 15 1 ASIMS Introduction The Air Safety Information Management System ASIMS is a web based tool to support the reporting management and analysis of air safety occurrences investigations and recommendations This User Manual is intended to be an easy to use reference for all ASIMS users and should be read in conjunction with MAA Regulatory Article RA 1410 It is recommended that this g
66. e number of reports raised per month for the trend selected In the example the Trend has been changed to Aircraft type for the 6 months prior to Jan 14 Altera Type rcraft Type Aircraft Type by Frequency For 6 Months to 1 2014 Produced on Fri 17 Jan 2014 08 23 Number of reports o 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 320 340 360 380 400 420 440 m November 2013 m December 2013 Aircraft Type E January 2014 Showing 20 of 53 rows Filter Summary Form type asor Export Report Clear All Fig 108 The chart has the name of the trend displayed in a tab at the top of the chart when you first access trending the tab shows as Initial but when you change the Trend the name of the tab changes to the trend name The chart has title that details the information being displayed and a legend defining the designation of colour blocks within a row At the bottom of the chart is an Export Report button this will copy the chart into a word document and a Remove Chart bution this will remove the chart but is only available if more than one chart is being displayed In the example above the Trend has been changed to Aircraft type for the 6 months prior to Jan 14 this displays a row for each aircraft type and each row contains a colour coded block for each month during the period If you hover the mouse cursor over a block the details date period trend and number of
67. e Hotmail Web Slice Gallery Dashboard 7 5 gm y Pager Safety w Tools y ASIMS Welcome Wa Cdr Rob TestOM Log out Date 17 01 14 09 49 Drag a filter name to Brize Norton 2013 C17 2013 Number of reports Number of reports Hercules 2013 Drop a filter here Fig 114 Main Menu Search Reports Search Recommendations Dashboard Local intranet fg 100 Each chart has 2 icons above it BE the exclamation button allows for basic configuration of the chart and the X removes the chart from the page Graph Configuration Chart Type Pick colours for Line O Group by year Bar B Group by month Show Trend Line O Background E Fig 115 ASIMS Sys Mgr 96 Last Updated 1 Jul 15 Intentionally Blank ASIMS Sys Mgr 97 Last Updated 1 Jul 15
68. e Name Local Reference Number Aircraft Involved Not for ATM use Aircraft Type Mark SSS y Aircraft Registration pein Other Please State Fig 9 Meteorological amp Environmental Conditions Complete as much information as possible the more information contained within the report the better discriminatory factors can be identified Flight Details This part of the DASOR form will only become active if you have selected the Air tab within the Occurrence details part of the form at the beginning of the DASOR If these are available to you complete as many of the boxes as possible Briefed Task Enter the details of the task you were briefed Meteorological amp Environmental Conditions Workplace Tamp C Workplace a g cockpit hangar DAT C Visibility Distance m teing Fight lithe Wind Direction Fa Cloud Cover Precipitation Type Flight Detalls Nature of Flight Number of Flight Grew Point of Departure Hight Vision System Used Flight conditions AICA Type of Mission Control Height Runway Landing HLS Surface Type Task Report information ASIMS Sys Mgr E z E E A A Briefed Task No Operationally Sensitive Information Brief Task Title Working Light Lavel In Sea State Wind Speed Cloud Height ft Intensity Flight Phase Number of Passengers Point of Next Intended Landing Light Level Type of Air Traffic Service
69. e Report View Full DASOR as PDF _ Follow Report Edit Report gt gt Submit to Occurrence Manager Report Information Report Reference __asonBizeHeten Pe Report Status Submitted report awaiting maintenance section Prime DASOR for Occurrence Yes completion ASIMS Sys Mgr 22 Last Updated 1 Jul 15 Technical Section Hide Technical Action Reporting Individual FOD Involved Serious Fault Rankmtie __ Name and initials C i Se SS Contact Details Y Aircraft Repair Category Aircraft Repair Category IT For Definitions see MAA 02 Master Glossary Engine Repair Category Engine Numbers 1 TS 2 MONA o MUA A Technical Fault or Maintenance Action Required Add Technical Fault Remove Technical Fault Major System Involved y NSN PartNoandSerNo Sub System Involved y NSN PartNoandSerNo Name of Component If applicable NSN Part No and Ser No type of Fallurereauit I Other Equipment Involved e g GSE or MT Include Topic 3 IPC References Check Spelling Other Agencies Consulted Check Spelling Rectification Work Carried Out Originator s Reference Number ORN or Work Card Number Airframe Flying Hours at time of occurrence Investigation and Rectification Work Carried Out and Why Check Spelling F760 Fault Narrative Report Raised Serial No QOR Serial No MoD F765 Publication Amendment Se Raised DES Airworthiness Anne
70. e aa tt cias 32 Occurrence Cause GLOUP cccccccccsseseeceeeeeceueeseeceeeeeceaeeeseeeeeeeessseeeseeeeeessaueaseeeeeeeeessaaageses 33 E vent DESCNPIOlS ein nn AE AA A AAA 33 CONDO FACIO nna a a a aia aad cabelas 33 Aggravating ACION alii 34 EE E AEREE ETENA EM EE TAA A EE TEA E A A EE E E EAE E E EE E 34 ODDSEN aO earannan a ar 34 Recommendations ii a ea A A IA A niente 34 MAK RODOS ira a ecb daystiniuldmacsutanueliteteimsitet 35 Send TO DDH REVIO Wa a esse eset ras A eee 36 14 SERIOUS OCCURRENCE NOTIFICATION SON 0cccccceceeeseeeeeceeeceeeeeeeeeeeeeessaeaeeeseeeeessaaasess 36 15 INVESTIGATOR ROLE a tes de e UL 36 187 COMMENTATOR ROLE Std lada aidaiddiiliddsa 38 1 DELIVERY DUTY FOLDER DDH iscussajussan aa 39 ASIMS Sys Mgr I Last Updated 1 Jul 15 Magna ARS ORS cesses Fas a eae aa a e 40 Return to Occurrence Manag Or coil 40 DDH Review Complete ci tia ieee Mi eee A 41 18 MANAGING RECOMMENDATIONG ccccceessseececesssseeeeeceseeeececessesaeeeeecesssseeeeesessaeeeeeeesetaeeeeeess 42 Recommendation process TOW amp 3i02 ocst42osoe i lis 42 RejectRecominendalO Nesta cdta aie 46 e ooo ne scuamsatecaruoaged 46 Add ATIC CNS sick ie de san tae ence fate agate dci 47 19 IMPLEMENTING AND UPDATING RECOMMENDATIONS ss ssscccessssseeeecessseeeeeeesssseeeeeesessaeeeeeess 47 20 OPERATING DUTY HOLDER ODA REVIEW ota cd 49 Members of ODH Review Role GIrOUP cccccoccccnnncccccccnonccnnnnnnnnnnnonnconnnnnnn
71. e compassion patience and the ability to remain impartial and objective when conducting investigations e Active promotion of Flight Safety reporting e Staff DASOR ensuring Technical and Supervisor Section are fully completed and all personal and operational information is removed e Link any DASOR that was raised for the same event e Completed Cause Section as far as possible paying particular attention to OCG Contributory Factors and Effects These assist with developing and analysing Trends e Manage onward flow of report to Investigator or DDH as required ASIMS Sys Mgr 25 Last Updated 1 Jul 15 Occurrence Manager Process Flow Send for Edit Report and Check Accept and Action complete Report send For Info Occurrence Manager Section Investigation p Inquiry Yes Yes Yes Check OSI Check SI box box Select MIlAAIB as Investigator Select Investigators Send to DDH Review Fig 20 ASIMS Sys Mgr 26 Last Updated 1 Jul 15 Check Report As an Occurrence Manager you have the authority to amend the report but not to alter its meaning without the consent of the report submitter Undue amendment or pre processing of reports is detrimental to Just Culture and Reporting Culture and must be discouraged in the strongest possible terms The following sections should be checked e The Reporters Section must be filled out as fully as possible ensuring all details pertinent to the o
72. e type of investigation and ODH AOA details When a report has been sent to the Occurrence Manager they should edit the report and update this section All red boxes indicate mandatory fields ASIMS Sys Mgr 29 Last Updated 1 Jul 15 e Occurrence Manager Details If you are the first person to edit the report after the completion of the Technical or Supervisors section your details will be automatically populated within this section Occasionally this section will contain the details of the Maintainer or Supervisor if they have edited their section since they submitted the report to you please replace the details with your own e Further Action This section indicates the type and status of the investigation being performed if a Service Inquiry SI or Occurrence Safety Investigation OSI are to be performed then the relevant tick box should be selected If neither box is selected then the default is a local investigation which you are conducting While an investigation is in progress the Ongoing radio button should be selected once the investigation is complete the Nil Further Action box must be selected before the report can be sent to DDH Review e Operating Duty Holders or Aircraft Operating Authorities Select the appropriate ODH AOA Occurrence Manager Section Hide Occurrence Manager Details Prime DASOR for Occurrence Rank Title MACR x Name and Initials Brown MK Job Title W OFS BZN Contact Details BZN WO
73. e username you use for accessing your DII workstation If you require a password reset click the Reset Password button Additional fields will be displayed in which you can enter your ASIMS username and click Request Password Your new password will be emailed to the email address recorded on your ASIMS profile with further instructions on how to complete the process Should your recorded e mail address be incorrect please call the ASIMS helpdesk for a password reset ASIMS Log In Username Password Password Reset Please enter your Username Request Password Fig 2 ASIMS Sys Mgr 4 Last Updated 1 Jul 15 Main Menu Once you have logged into ASIMS you will be presented with the main menu screen this screen is your main page for accessing the functionality of ASIMS and for viewing the all reports and recommendations that are in your workflow You can always return to this screen by clicking the Main Menu link which appears above the date in the top right hand corner of all other ASIMS ASIMS Air Safety Information Management System Welcome Sqn Ldr Rob Tester My Details Helpdesk Civ 030 679 Mil 9679 ext 84188 or 79162 maa asims mod uk Date 16 12 14 14 05 Log out Message of the day Hide DAEMS Courses From Centre of Air Safety Training Defence Academy of the UK Shrivenham Remaining DAEMS courses in this financial year are already heavily oversubscribed all applications will be pri
74. eb Slice Gallery we gt ASIMS Air Safety Information Management System fa E 11 am Page Safety Tools Y SIMS Air Safety Information Management System Welcome Sgt A N Other My Details Log out Helpdesk 030 679 84188 79162 maa asims 2mod uk Date 2 4 14 11 43 AM Message of the day Hide We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMSOMOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hids Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site Site version 33 684 20140131 mod Done TP TT Fit v Trusted sites Protected Mode O va v R 100 y Fig 57 The
75. ed within this site Site version 3 4 i 4013 z ay Fig 112 and 4 blank display areas are in the centre 94 Last Updated 1 Jul 15 Date 2 4 14 11 43 AM E Dashboard Windows Internet Explorer provided by DIIF RESTRICTED BAX Go o http www asims r mil uk dashboard html windowWidth 1003 e X 4 change frequence of auto save in word 2 File Edit View Favorites Tools Help w Favorites 3 gt Application Express Login istair Single Sign On a Apex App E Free Hotmail Web Slice Gallery Dashboard fy gp Pager Safety Tools E ASIMS Main Menu Search Reports Search Recommendations Dashboard Woaleame Wg Cdr Rob TestOM Log out Drag a filter name to the main screen to Brize Norton 2013 C17 2013 Drop a filter here Date 17 01 14 09 45 Drop a filter here Drop a filter here Drop a filter here 4 Local intranet far 100 gt Fig 113 You can drag and drop each filter name into the blank filter areas and a bar chart of that data will be displayed ASIMS Sys Mgr 95 Last Updated 1 Jul 15 Dashboard Windows Internet Explorer provided by DIIF RESTRICTED Jog Go v El http aw asims r mil ukfdashboard htri windowwidth 1003 1 X 4 change frequence of auto save in word File Edit View Favorites Tools Help w Favorites 3 7 Application Express Login S Yistair Single Sign On a Apex App Fre
76. en to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hise Create New DASOR a rn Search Reports Search Reports tauvanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site Site version 33 684 20140131 mod Done e V Trusted sites Protected Mode Off a Fig 92 The advanced search enables you to create searches on any field within the Recommendation and search for values they contain or does not contain it also enables you to fully select the fields you wish to download ASIMS Sys Mgr 83 Last Updated 1 Jul 15 Search Expressions A search expression is the criteria on which you are going search reports the Search screen is made up of 2 main parts the list of Fields on
77. eport is not submitted within 4 days the system will automatically accept the report and submit it to the Occurrence Manager Supervisor Section Hide Check Spelling Fig 19 ASIMS Sys Mgr 24 Last Updated 1 Jul 15 13 Occurrence Manager Role The Occurrence Manager is responsible for managing the report from submission through investigation and on to the DDH Review process The Occurrence Manager should receive a report with a complete Technical and or Supervisor section an Airprox report will be received without a Supervisor or Technical Section This is due to the process flow of reports as detailed in Section 9 of this guide Given the limited time available to these role groups the report may contain only scant information at this stage it will require further investigation and update prior to submission to the DDH The Technical section can be updated by the maintainers at any point until the report is sent to DDH Review You will receive an email notification for every report submitted to the Occurrence Manager role groups you are a member of and the notification will contain a link to the DASOR All the DASOR s you are Occurrence Managing will appear in your Managed Reports list in the Reports Summary section of the ASIMS Main Menu General Responsibilities The Occurrence Manager s general responsibilities include but are not restricted to e Conducting First Line Investigation e Guardian of Just Culture e Demonstrat
78. erform an Export to Excel on a search over 1 000 reports then the export will be automatically scheduled and run in the background Once the export is complete you will be sent an email notification and you can then access the excel file Perform your search as normal if the results are over about 1 000 reports when you click the Export to Excel button you will receive the following message Message from webpage x h This query returns too many results to be exported efficiently y Would you like to schedule the query and download the results later Cancel Fig 86 Click OK and you will be prompted to give your report a name x Script Prompt OK Please enter a name to identity your results Cancel Enter a name and click ok Message from webpage 7 x You request has been actioned You will receive an email alert ko when your results are ready Fig 88 The report will not be scheduled and run in the background you can continue using ASIMS and when the download is complete you will receive an email stating the download is complete Return to the Report Search advanced screen and your download will be listed in the Scheduled Exports section click the report to save the file locally ASIMS Sys Mgr 19 Last Updated 1 Jul 15 scheduled Exports No of Safety Report scheduled exports found 1 Showing scheduled exports per page Update 1 Name Owner Requested Date Generated Date Format C
79. erred to the next higher authority the ODH for consideration and implementation rejection or transfer to another ODH Transfer to the SDH is not an available function within ASIMS but a note should be recorded in the ODH comments on the DASOR in such cases Transferral is achieved by entering the Reason for Transfer in the mandatory field and then clicking the Transfer to ODH button The recommendation will be marked as Transferred and will be owned by the relevant ODH as shown in the following screenshot Status Transferred Last Updated 04 02 2014 08 53 Planned Date Recommendation Owner ODH Review Group 2 Gp Title More widgets required Recommendation Description Get more widgets brought more quickly Reason For Transfer The DDH is unable to authorise the purchase of the extra widgets required to prevent recurrence of the original event Therefore this recommendation is being transferred to ODH level for further consideration Planned Date calendar Implementor P T y Accept Recommendation Reject Recommendation History Sgt A N Other 04 02 2014 08 53 Transfered null Fig 42 ASIMS Sys Mgr 46 Last Updated 1 Jul 15 Add Attachments Electronic attachments can be added to the recommendation at any stage as supporting evidence The Attachments section is part of the recommendation page Originating Report TCAS RA Aircraft Type Voyager Aircraft Mark KC2 Contributory Factors Human Factors Ai
80. ers that could credibly have prevented a loss of life or significant injury leaving outcome to chance e Medium The remaining barriers are weak or can be missed leaving a clear path to loss of life or significant injury e Low The remaining barriers appear adequate in the protection they offer against loss of life or significant injury e Negligible There is no readily conceivable means through which this occurrence could have led to a loss of life or significant injury Description of Event Grief Title Cessna Undercamage toR W Narrative Description of Event Check Spelling Perceived Severity of Occurrence Review Report gt gt Fig 11 ASIMS Sys Mgr 18 Last Updated 1 Jul 15 Once you are satisfied with the report click the Review Report button located in the top or bottom right hand corner of the screen You will then have a chance to review the report prior to Submission Review Report At this point the report is at Pre Submit status you should review the report to ensure all the data entered is correct and you are satisfied with the content at this point the report can still be deleted if required It is good practice to make a note of the Report Reference so once the report has been accepted you can follow the report to track its progress Gore ASIMS Air Safety Information Management System Windows Internet Explorer Uy Favorites 33 Suggested Sites 2 Vistair Single Sign On
81. es specifying measures that will either prevent recurrence or reduce the risk to Tolerable and ALARP When all the information has been added you are ready to send the report to DDH Review perform the following actions e Click the Edit Report button and select the Nil Further Action radio button in the Occurrence Managers Section then click Review Report button e Navigate to the Report Admin tab and click Show next to Actions check to make sure all the Add Comment actions have been completed If there are any outstanding Add comment actions and you are do not wish to wait for them navigate to the Comments Tab and click the Close All Comments button e Click the Send to DDH button 14 Serious Occurrence Notification SON A SON is intended to urgently raise noteworthy occurrences to the attention of DG DSA such that a timely decision can be made on an appropriate level of Investigation Typically this will be required when the level of Air Safety risk exposure was high Details are contained in RA 1410 SONSs should be reported by the relevant DDH AM MF Cdrs and AM within DH Facing orgs or PTL TAA to the MAA Knowledge Exploitation Branch via telephone on 030 679 84188 during working hours or to the MAA Duty Officer on 07799 772101 out of working hours ADASOR should be raised as soon as possible but should not affect distribution of an SON 15 Investigator Role Investigator s are allocated a report when the OSI check box is se
82. f Event Technical Section Occurrence Manager Sectioy Investigation Cause Section Recommendations Safety Report Search Results No of reports found Showing records per page Update Saved Filters No of Safety Report Filters found 0 Showing filters per page Update ID a Created Owner Last Modified Public Private Assigned to All Roles Roles Assigned Delete No records found cheduled Exports E Dre Ry Trusted sites Protected Mode OF Va R10 y Fig 75 In order to create a search expression drag the fields you wish to search from the Fields list and drop them into the Search Expression area ASIMS Sys Mgr 13 Last Updated 1 Jul 15 Date of Occurrence Time of Occurrence Event Type lone of Y Time of Day Hazard Observation Place of Occurrence Hostile Action Loss E Synthetic Retired Country Embarked on ship Senice equals RN a ae Brief Title contains i a Unit Exercise Name Operation Name E Date of Occurrence DDO MWYYYY x Local Reference Number Aircraft Involved Meteorological amp Environmental Conditions year to date Flight Details last year Description of Event last quarter i previous Brief Title Narrative Description of Event Briefed Task Perceived Severity i Execute Clear Form Save Filter Export to Excel Fig 76
83. f screen read review report and click Review Report to leave Edit screen b Click the Comments tab and enter a suitable comment in the DDH Comments box any subsequent actions as a result of the DDH review must be noted here Then click the Save button C Click the DDH Review Complete button at the top right corner of the screen or if further action by the Occurrence manager is required click Return to Occurrence Manager Summary Report Details Technical Occurrence Manager Causal Factors Recommendations SESORs Comments Report Admin Attachments Distribution DDH Comments Check Spelling Save Fig 56 ASIMS Sys Mgr 59 Last Updated 1 Jul 15 Procedure for Responding to a SESOR Once the Occurrence Manager has clicked Send For Action all DE amp S Air and Air Commodity PTs will receive email notifications annotated as high importance The notification will be directed to those persons detailed within each PT SESOR Commentator Role Group and will read as follows A DASOR DASOR Reference has been sent to your ASIMS Role Group for Comment Brief Title Brief Title of SESOR The purpose of the SESOR commentator role group is to act as the PT s front door for receiving SESORs and as the single role group in a PT responsible for commenting on a SESOR PTs should respond to an email notification by entering the SESOR clicking on the Comments tab and entering an appropr
84. fe RtL Reporting and resolving observed or perceived hazards will make working in Defence Aviation safer preserve capability and can also improve work life quality So what should be reported The answer is fairly simple anything with an Air Safety implication If in doubt report it ASIMS Sys Mgr 1 Last Updated 1 Jul 15 3 DAEMS and ASIMS The DAEMS project is an overarching Safety Management philosophy of which ASIMS is an intrinsic part ASIMS offers the software tool needed to manage occurrences DAEMS provides the governance structure knowledge through training roles and regulation The DASOR is the prime air safety occurrence reporting format However if an individual does not have access to ASIMS they are able to submit a hard copy DAEMS form examples of which are the RN Error Near Miss Report form the RAF AEMS form and the JHC AEMS form If the occurrence is Air Safety related it will be uploaded onto ASIMS as a DASOR by the Occurrence Manager or alternatively will be directed to the appropriate department for action e g H amp S Quality etc Once an Occurrence Report has been submitted DASOR or hard copy DAEMS form it is managed by an Error Management System Coordinator EMSCo who will provide feedback to the Reporter and manage the report through the system Some occurrences will be investigated by trained nvestigators to determine the contributory factors and make recommendations to address them Once complete in
85. g Archive Editing Lynx 01 18926 Open report Lynx HAS Mk3 Hit by OMANI Naval Vessel 27 10 2001 asor Archive Editing Archive Editing Lynx 04 18669 Open report Lynx HAS 3 Weddell Sea Crash 08 02 2004 asor Archive Editing Archive Editing Lynx 04 16916 Open report Lynx HAS Mk3 Loss on SAR Mission 08 12 2004 asor Archive Editing Archive Editing Lynx 05 19506 Open report Ditching of Lynx Mk in Gulf of Oman 03 03 2005 asor Archive Editing Archive Editing Lynx 94 19537 Open report HMS ARGYLU s Lynx Ditched in Sea 25 03 1994 asor Archive Editing Archive Editing Lynx 96 19530 Open report Lynx S GM Mk3 Crashes and Sinks during Ex with republic of Singapore Navy 23 09 1998 asor Archive Editing Archive Editing Merlin 00 19527 Open report Merlin Uncontrolled Ditching 27 10 2000 1 2 3 4 5 6 7 8 9 10 next gt last gt gt Fig 77 By default only 4 fields are displayed for the search results Reference Status Brief Title and Date of Occurrence if you wish to display additional fields drag the field name from the Fields list into the results table You can sort the results by clicking on the Field heading and the results will be sorted by that field a second click on the heading will reverse the sort order An arrow is displayed in the field heading to indicate the current sort order below the results are sorted ascending alphabetically on Reference plus the cause fields have been added to the results ASIMS Sys Mgr 74 Last Updated 1
86. groups to add comments onto a report all role groups within ASIMS are available for selection As an Occurrence Manager it is your responsibility to complete the Cause Section as fully as possible identifying the cause any contributory factors effects etc In order to do this you will need all the available facts about the occurrence you may want a 3rd party to conduct an investigation or supply additional information about the occurrence This is where the send for action role groups come in you can identify the role group you want to gain information from and send them a for action notification It is best practice to add a Comment to the report stating what action you would like the role group members to perform Open the Distribution tab of the DASOR and click the show link next to the Action Addressees heading as shown in Fig 22 By default the list will open at the Station identified within the DASOR select the role groups required by ticking the box preceding the role group name ASIMS Sys Mgr 28 Last Updated 1 Jul 15 Action Addressees Hide Servite Army Defence Test Station Commentators Test Execs JDDH RG Test dl O Maintenance Test ATC Maintenance Test Sqn J Occurrence Manager Test Station Fit Test Div RAF RN Send for Action Fig 22 Once all the role groups have been selected click the Send for Action button and all members of the role group will receive an email notifi
87. have made the Effects worse e Entera description to explain the aggravating factors e Check the spelling by clicking the Check Spelling button Effect Consequences of the occurrence Cost Injury Operational impact Man hours expanded Environmental These are important to help DDH prioritize resources and justify expenditure e Make a selection from the drop down menus to choose a Parent Child that describes the effect many of the effects do not have children so just select the parent e Entera description to qualify the selection you have made in the drop down lists e Check the spelling by clicking the Check Spelling button e Add additional effects by clicking Add Effect as required Observation A Factor that was not considered to have played a part in the occurrence under investigation or assessed as likely to contribute to a similar occurrence in future but was perceived to be worthy of comment due to its potential to affect Air Safety Recommendations Recommendations should propose remediation strategies they are not to include reference to individual discipline Disciplinary actions should be captured externally to the ASIMS process in order to maintain a Just Culture Recommendations are barriers that should be implemented to prevent future occurrences of this type from happening again Recommendations are raised against the Cause and or Contributory Factors e Fora formal investigation OSI recommendations
88. he DDH completes the sign off statement to indicate that they are content for the DASOR to be closed Should there be wider implications beyond the DDHs AoR or the DDH believes it necessary the report may be submitted for further review by the ODH The ODH role group will perform a similar task to the DDH role group although with wider visibility corresponding to their broader area of responsibility They may also wish to add further recommendations to DDHs within their AoR or another ODH At any point in this process subject to Investigation type personnel may add additional pertinent information in the form of comments There are specified users who may be asked for comment as Subject Matter Experts SMEs These Commentators are ASIMS users who can be sent reports for action with the express intent of seeking their opinion or offering them the opportunity to comment There are commentator groups throughout the Defence Aviation Community allowing easy communication with groups such as local command HQs DE amp S PTs UK Low Flying etc It should be noted that any ASIMS account holder can send a DASOR to any Commentator role group for their action ASIMS Sys Mgr 13 Last Updated 1 Jul 15 10 Raising a Defence Air Safety Occurrence Report DASOR Reports can be raised anonymous by clicking the Create New DASORP button from the sign in page ASIMS Helpdesk Mi 9679 84180 79162 Cr 030 679 84188 79162 Email maa
89. he air platform is operating from stationed on board a ship at the time of the occurrence Ship Station Organization Select your ship station organization from the drop down list Unit Squadron Flight Select your Unit Squadron Flight from the drop down list Exercise Name Enter the exercise name if applicable Operation Name Enter the Operation name if applicable Local reference number Enter your local ref or job card number if applicable Aircraft Involved Not for ATM use If the Air Traffic Management ATM additional report has been selected these fields will be greyed out and should not be completed there is field for this information within the ATM section Aircraft Type Mark Select Aircraft for MALDROP reports select MALDROP for PARACHUTING reports select PARACHUTING if no aircraft was involved select NO AIRCRAFT ASIMS Sys Mgr 16 Last Updated 1 Jul 15 Other Please State Free text field to detail aircraft if it does not appear in the Aircraft Type Mark list Aircraft Registration Enter the Aircraft registration number or N A if not Known Injuries Military Personnel Civilian Personnel Deaths Number Major Injuries Number Over 3 day Injuries Number Occurrence Details Date of Occurrence MAMANI calendar Time of Day Time of Occurrence Place of Occurrence Country Embarked on ship Ship Station Organisation Unit Squadron Flight Site MAA Operation Name Exercis
90. he source do not open or save this file What s the risk Y 57 While files from the Intemet can be useful some files can potentially e Fig 60 ASIMS Sys Mgr 63 Last Updated 1 Jul 15 My Saved Searches Frequently used searches can be saved using the My Saved Searches facility this is especially useful when using the standard Incident Date Range Month to date Previous Month etc for the same criteria because each time you run the search the dates are automatically changed Once you have performed a search you wish to save click the show link next to the My Saved Searches heading enter a name in the Search Name field and click Save Search To run searches click the Search Name in the list of searches My Saved Searches Hide Search Administration Save current search Search name Search visibility private v Save Search Cancel Searches Click to execute search Search Name Search Summary Visibility Edit Delete ATC Form type asor Incident Date Period is Month to date Occurrence type is ATC ABM ALI private P gy ATC Quarter Form type asor Incident Date Period is Quarter to date Occurrence type is ATC ABM ALI private P el Maintenance Form type asor Incident Date Period is Month to date Occurrence type is Maintenance private P el Maintenance Quarter Form type asor Incident Date Period is Quarter to date Occurrence type is Maintenance privat P el Fig 61
91. her Info AAA Fig 29 The narrative section allows entry of free text concerning the occurrence investigated summary and the sequence of events as shown in Fig 30 When referring to individuals use a generic reference such as Pilot 1 Pilot 2 tradesman A Supervisor B etc Narrative Summary of Investigation I am going to be conducting and investigation into this occurrence Check Spelling Sequence of Events 1 The day started well 2 Something happened 3 Something else happened 4 The day ended badly Check Spelling Fig 30 Once the investigation results have been completed click Review Report to save lf local procedures dictate the Cause Section may be completed before clicking Review Report Supporting documentary evidence can still be submitted after clicking Review Report The Investigation section has its own tab but the tab is only visible to the assigned investigator s ASIMS Sys Mgr 37 Last Updated 1 Jul 15 Summary Report Details Technical Occurrence Manager Investigation Causal Factors Recommendations SESORs Comments Report Admin Attachments Distribution Lead Investigator Rank Title Sgt Name and Initials A N Other Job Title Investigator Contact Details BZN inv1 mod uk Experience Aircrew 1 Rank Title Bdr Role Aircrew Hours Last 30 Days 2 Hours last 3 Months 0 Hours on Type 319 Total Hours 319 ATC 1 Rank Title Sgt Role Flight Safety Officer Time on Console 365 Experience Ye
92. horising Officer and Injuries sections are not applicable Occurrence Details Date of Occurrence IY jestenasr Time of Occurrence POL ocalOZulu Time of Day Place of Occurrence Country Embarked on ship Ship Station Organisation SS sa Unit Squadron Flight Site ASA Exercise Name Operation Name Local Reference Number Aircraft Involved Not for ATM use Aircraft Type Mark Other Please State Aircraft Registration P Meteorological amp Environmental Conditions Workplace e g cockpit hangar OAT C Working Light Level Visibility Distance m In Icing Sea State Wind Direction Wind Speed _ State Units O Cloud Cover y Cloud Height ft Precipitation Type x Intensity Flight Details Workplace Temp C Fig 49 g Date and Time of Occurrence Mandatory fields h Place of Occurrence Mandatory field i Country Mandatory field j Ship Station Organisation DE amp S SESOR k Unit Squadron Flight Site Select the relevant platform or commodity PT section if a commodity managed item l Aircraft Type Mark Mandatory field If no aircraft involved select No Aircraft m Aircraft Registration If known if not insert N A n Meteorological Conditions Flight Details and Briefed Task are not required ASIMS Sys Mgr 52 Last Updated 1 Jul 15 Briefed Task No Operationally Sensitive Information Check Spelling
93. iate comment A PT response comment to a SESOR should be succinct and restricted to an acknowledgement of receipt a statement declaring if the PT is affected or not by the potential hazard indication of intent to raise a DASOR if affected and a request for additional information when affected status cannot be established from the initial SESOR information On completing the comment click on Add Final Comment button if PT input is complete or Add Comment if a further comment at a later time date is necessary The Occurrence Manager will not forward a SESOR to the DAT for review closure until all PTs have clicked the Add Final Comment button this provides assurance that all PTs have considered the issue and responded appropriately closed loop reporting Where a PT requests additional information the SESOR will remain open until the initiating PT updates the Technical Section with the required information and PTs have all click on the Add Final Comment button If a PT is affected by a potential hazard detailed in a SESOR they must consider raising a DASOR to inform their stakeholder community and DHs in accordance with RA 1410 The DASOR must be linked to the SESOR Refer to Section 13 sub section Link Reports about how to link reports in ASIMS Contrary to Section 13 each DASOR from an affected PT linked to a SESOR should be selected as a prime Searching for SESOR Please refer to Section 22 for the searching of reports S
94. intenance Supervisor 8 Information Distribution Lists ASIMS contains Information Distribution Lists Info Dist Lists for each Aircraft inc Parachuting and Mal Drop within ASIMS these lists enable all interested users to be notified when a DASOR is raised for a particular aircraft This notification is for information purposes only To add an Info Dist List to an ASIMS account please contact the ASIMS helpdesk Flight Safety Team approval is not required but please note that requests may be assessed and rejected by the ASIMS team ASIMS Sys Mgr 11 Last Updated 1 Jul 15 9 Report Processing The process of reporting via ASIMS is shown in the Fig 1 Re port Type Standard D ASOR Maldrop Parachuting Airprox ATM k 1 2 Supervisor Technical Section Section y Es Occurrence Safety 5 Investigation Review J Managed Report Flow Report Action Flow Investigation Flow Reopened Reports Fig 5 A user account is not required to raise a report on ASIMS available to DII users via www asims r mil uk which allows reports to be entered directly by anyone This is the preferred method by which reports are raised However constraints may necessitate using an interim reversionary method such as electronic DASOR pdf available from the MAA Internet site https www gov uk government publications defence air safety occurrence report dasor forms hard copy
95. ion Action Taken Sat A N Other 03 02 2014 16 47 All briefing have been completed Sgt A N Other 03 02 2014 16 47 All the engineers have attended briefings on the requirement of checking crews Mr Jos Cantal 03 02 2014 16 41 Planned Date 04 04 2014 Accepted fully endorsed this recommendation Fig 40 ASIMS Sys Mgr 45 Last Updated 1 Jul 15 Reject Recommendation To reject a recommendation an explanation of why the recommendation is being rejected must be entered into the mandatory Reason field Once this has been done click the button labelled Reject Recommendation The recommendation will then be marked with a status level of Closed Rejected and will remain in the ASIMS database for future reference and audit purposes As shown in the following screenshot it is possible to re open a Closed recommendation by clicking on the button marked Re open Status Rejected Last Updated 03 02 2014 16 55 Planned Date Recommendation Owner DDH RG Cranwell Title Operations Recommendation Description That the potential for a 1 way route from out brief to ac via a separate parachute bay be investigated within in extant infra provision Reason for reject This recommendation is unachiveable Re Open History Mr Jos Cantal 03 02 2014 16 55 Rejected This recommendation is unachiveable Fig 41 Transfer to ODH When it is not suitable for a recommendation to be implemented at DDH level the recommendation can be transf
96. ion Complete Close All Implementations Fig 45 The Action Taken box is intended to act as an audit trail to show that work is being carried out on implementation of the recommendation The recommendation can be updated as often as necessary by writing the update in the Action Taken box and clicking the Save button As shown below the resultant audit trail will be displayed with the most recent update at the top Status Planned Date Recommendation Owner Title Recommendation Description Reason for acceptance Action Taken History ASIMS Sys Mgr Assigned Last Updated 20 10 2013 18 18 17 04 2012 DDH RG Admin Implementor Commentators Admin Standing Orders Standing order to be issued to mandate that during any maintenance activities aircraft engineers must have the relevant maintenance procedure within arms reach or as close as reasonably practicable Accepted OC FEW requested to take ownership of this recommendation in higher publications as it is not necessarily specific to C17s Sgt A N Other 04 02 2014 10 43 We are conducting a review of all standing order Sgt A N Other 20 10 2013 18 18 This specific action has not been implemented Responsiblities for 1st and 2nd signatories on engineering paperwork are already very clear and the latter includes a responsiblity to ensure that relevant procedures or instructions are available Implementation Complete Close All Implementations Fig 46 48 Last Updated 1 Ju
97. ir Safety Occurrence Report Main Menu Search Reports Search Recommendations Welcome Sat A N Other Log out Helpdesk 030 679 84188 79162 maa asims mod_uk Date 2 3 14 2 31 PM Check the report for accuracy then click on the Sign and Submit Report button below to submit the report View Full DASOR as PD Delete Report Edit Report gt gt Sign and Submit Report Report Information Report Reference asor Brize Norton RAF 216 Sqn Tristar 14 591 Report Status Pre submitted report Prime DASOR for Occurrence Yes Summary Report Details Report Admin Attachments Distribution Occurrence Type Air Service RAF Event Type Incident Date of Occurrence 02 02 2014 Time of Occurrence 1500 Local Time of Day Day Place of Occurrence Brize Norton Country United Kingdom Station Brize Norton RAF Unit 216 San Additional Reports Aircraft Type Tristar Other Please State Aircraft Mark C1 Aircraft Registration XX123 Briefed Task Brief Title Fuel Dump due to receiver ac u s Narrative Description of Event Hiss Ten minutes after take off the crew were advised that the receiver ac from Marham had a serviceability problem that may stop the sortie Upon reaching XXYN 10 the receivers decided to land and remedy the problem and therefore the trail sortie could not continue Therefore the Tristar jettisoned 45 5 t of fuel in order to make landing weight for Brize Norton
98. irproxForm apCloudDistVert airproxForm apCloudDistVertType airproxForm apCloudLocation airproxForm apColour airproxForm apCommWith airproxForm apDayPhase airproxForm apDiagram airproxForm apFirstSighting airproxForm apFlightPlan airproxForm apHeading Fig 64 Excluded form Access Control Audit Level Mandatory true Open an existing download file and display rows 1 amp 2 they are compressed by default by moving your cursor to the top of row 3 where the row numbers are displayed in the first column You should see your cursor change to a pair of horizontal parallel lines click and hold the mouse button then drag the row downward Repeat for row 2 Alternatively double click the left mouse button when the cursor changes to a pair of horizontal parallel lines asonw addin Mil Further Action Mil Further Action The ROZ in which the Ladi ngoing Ongaing Ongoing Mil Further Action Mil Further Action Mil Further Action Mil Further Action Mil Further Action Mil Further Action 5 E T ason00A E A 3 The srew were on an airbest The second helicopter did er Other aircraft on frequeno 5 ason004 E These crews were from Oye 16 ason00A E 7 asonDDA B i ta Fig 65 ASIMS Sys Mgr 66 Last Updated 1 Jul 15 You should see the Field label names for each column displayed in row 1 Row 2 is blank 4 EC EO EE EF EG EH O Eo EJ EK 1 reference disirP F orm ett disirP2Fo
99. king Create New DASOR a blank DASOR will open The following is a guide to raising a DASOR NB A red boxes in the images indicate mandatory fields All free text narrative fields should be completed in sentence case e only use capitals at the start of sentences nouns names of people places the titles of organizations etc and abbreviations Occurrence Type One of Select the occurrence type for the report dependent on the environment of the event Air including Parachuting and Maldrop ATC ABM ALI Maintenance including Ground Handling and Airworthiness Synthetic including Simulator and Test DASORs Other including Support Logistics Admin HIRF Event Type Select the type of event See MAA 02 Glossary of Terms for definitions Accident Incident Hazard Observation Hostile Action Loss Service Select the service of the DDH who is likely to be most interested in the occurrence i e the service of the personnel or aircraft exposed to risk If in doubt select the Service of those that may reasonably be expected to do something about the risk or as a last resort your own Service Additional Reports Select any additional reports as appropriate each tick box will add additional sections to the standard DASOR Details of Individual Reporting Occurrence Enter your details all red boxes are mandatory and must be completed Rank or Title amp Initials Name Enter details of Aircraft Commander and Authorising
100. l 15 When the implementor reaches a position where they believe the recommendation has been implemented or when they feel they can no longer satisfactorily implement the recommendation or even that they are not the correct agency to implement the recommendation a final update should be added to the mandatory Action Taken box After this the Implementation Complete button should be clicked which will then send the recommendation back to the relevant DDH or ODH Review role group for further consideration Status Assigned Last Updated 20 10 2013 18 18 Planned Date 17 04 2012 Recommendation Owner DDH RG Admin Implementor Commentators Admin Title Standing Orders Recommendation Description Standing order to be issued to mandate that during any maintenance activities aircraft engineers must have the relevant maintenance procedure within arms reach or as close as reasonably practicable Reason for acceptance Accepted OC FEW requested to take ownership of this recommendation in higher publications as it is not necessarily specific to C17s o o e History Sgt A N Other 04 02 2014 10 43 We are conducting a review of all standing order Sgt A N Other 20 10 2013 18 18 This specific action has not been implemented Responsiblities for 1st and 2nd signatories on engineering paperwork are already very clear and the latter includes a responsiblity to ensure that relevant procedures or instructions are available Save Implementatio
101. layed in the Recommendation Search Results section are exported if you require additional fields you need to drag and drop them from the fields list into the Search Results list A ea er a at a ee CN A Ra a nc SR TR ee A a i TR CE A I RN Pe eT ae Role Status equals y Assigned y El Title Owner Role equals Commentators BZN DHSC 0 Description y Reject Reason A O ATE Planned Date OR Implemented Date pepe eee PE EE EP PT EPP isa dl ae equals z Rejected z y Transfer Reason Owner Role equals y Commentators BZN SEMSCo y E Contrib Factor g E rn A AA AS Parent Ed Factor Description Contrib Factor Created By Created Safety Occurrence Form Attachments L Execute Clear Form Save f iter Export to Excel Fig 100 For any large download the export will be automatically scheduled and run in the background Once the export is complete you will be sent an email notification and you can then access the excel file Perform your search as normal if the results are large when you click the Export to Excel button you will receive the following message Message from webpage x b This query returns too many results to be exported efficiently H Would you like to schedule the query and download the results later Cancel Fig 101 ASIMS Sys Mgr 88 Last Updated 1 Jul 15 Click OK and you will be prompted to gi
102. lected in the Occurrence Manager section Once allocated the investigators have sole access to the Investigator section It is important to note that ASIMS does not advocate an investigation methodology but provides a tool for recording the findings in an open and standardised form Investigators should be informed of their required support by the local Flight Safety Officer FSO or their Chain of Command prior to selection on ASIMS Findings may be entered on the report by logging into ASIMS and selecting the report from the Reports Summary section of the ASIMS Main Menu This report will be available in the Requiring Action column of the DASORs row The report will have a status of Under Investigation and only those individual s who have been assigned to investigate it will be able to access the investigation section of the report until the investigation is complete after which the report becomes public again Navigate to the Investigation tab and click Edit Report to complete the investigation section ASIMS Sys Mgr 36 Last Updated 1 Jul 15 Investigation Hide Lead Investigator RankiTitle Name and Initials Job Title Contact Details 03067984188 Experience Aircrew Add ATC Remove ATC Person Rank Title Role ATC Terminal 7 Time on Console Experience Years Experience Months Endorsements other info SS Maintenance Add Maintenance Rank Title Role Total on Type Experience Years Experience Months Ot
103. losed 2013 ANOther 0302 2014 14 04 0302 2014 14 13 Excel Fig 89 Search for Managed Reports The reports you are managing can be accessed from your ASIMS Main Menu by clicking on the total number of reports in the Managed column but you can also search for the reports in the Advanced search page which also enables you to download them into Excel In the list of fields there is an Administrator Role field drag this field into the search expression and then use the drop down list to select the role that is managing the reports you are after All reports are either managed by an Occurrence Manager role group in the first instance or the DDH RG when they have been passed to DDH Review ASIMS Sys Mgr 80 Last Updated 1 Jul 15 23 Search Recommendations Standard Search The standard Search is available by clicking the Search Recommendations button on the ASIMS main menu or by clicking the Search Recommendations link when you are viewing reports ASIMS Air Safety Information Management System Windows Internet Explorer iol xj cy Y E https www asims r mil uk start htm w Favorites 3 Suggested Sites E Vistair Single Sign On Web Slice Gallery dE gt ASIMS Air Safety Information Management System fy gt EJ gt Page Safety Tools ASIMS Air Safety Information Management System A Wel
104. lt gt PivotTable Field List vx Drag items to the PivotTable report E Link Ej Brief title i Status Date Reported Occurrence Type E Other E Incident Type E Service E Role Parachuting a Mil Fatal Mil Major Mil Over 3 day incident Type EJ Civ Fatal Noi Aicist Olncident i Ej civMajor m HazardiObservation E ian Brenana l m Accident A Birdstrike EA A Maldrop Airprox E ATM Ey MALDROP Para Ey Perceived Severity Chart Title Voyager Tristar Hercules Ej Date of Occurrence E Time of Occurrence Place of Occurrence Fig 71 Type a question for help q Count of Report ID Incident Type e TA PivotTable Field List vx Aircraft Type Accident Hazard Observation Incident Grand Total Drag items to the PivotTable report Ey Link Brief title E Status Ej Date Reported H Occurrence Type Ej Other E Incident Type Y Service Role Ey Mil Fatal Mil Major Mil Over 3 day E Civ Fatal CivMajor Civ Over 3 Day Birdstrike E Airprox E a E MALDROP H Para Perceived Severity E Date of Occurrence Time of Occurrence Ej Place of Occurrence Ej Time of Day Row rea M gt i Chart ChartData Data gt Ready Fig 72 The ChartData tab details the number of reports in each element of the chart if you wish to view a specific section s data double click the total and a
105. manuscript DASOR or DAEMS form or a telephone call or e mail back to the unit typically the local Flight Safety Officer or the ASIMS Helpdesk iaw RA1410 The reporter should consider the use of the additional reports to provide further information These reports e g Maldrop Airprox ATM etc will determine how the report is progressed allowing appropriate staff to comment further The report will then pass via Maintenance or an ATM Supervisor as appropriate to the local Occurrence Manager The Occurrence Manager role group is created at Ship Station level and contains the individual s responsible for air safety at the local level e g the Stn or Unit Flight Safety Officer or the ATC USMO The Occurrence Manager will accept and distribute the report for initial information to interested parties This must happen as soon as possible and take no longer than 2 working days from the occurrence or within 24 hours for an accident iaw RA 1410 ASIMS Sys Mgr 12 Last Updated 1 Jul 15 Unless the report requires only minimal investigation which can be conducted prior to initial release the Occurrence Manager will need to ensure further investigation is conducted The level of investigation will depend on the outcome and or perceived future RtL Subject to the nature of the occurrence the nature of the investigation will be determined by DG DSA ODH DDH or the Occurrence Manager as detailed in RA 1410 Should a local investigation be conducted
106. mplementation or non implementation for specified reasons The recommendation has been implemented and all action on it is complete Note Recommendations at this status are not shown on the Managed Recommendations section they need to be searched for using the Search Recommendations function 9 Last Updated 1 Jul 15 7 ASIMS Role Groups ASIMS is made up of role groups which control user permissions the notifications users receive and the actions users need to perform When a report is submitted it is sent to different role groups to complete specific sections of the report depending on the type of report raised Role group membership is managed by the local Flight Safety Office The local Flight Safety Offices are the only people authorised to move people into and out of role groups All reporting structures have to be approved at DDH level1 ASIMS Account Not Required o Reporter The person who raises the report does not need to belong to a Role Group nor require an account ASIMS role groups currently available o Browser Entitles user to read and search reports o Maintenance AC Maintainers ground radio survival equipment responsible for completing the Technical section o Supervisor ATC ABM Range Supervisor responsible for completing the supervisors section of ATM reports Occurrence Manager Air Safety Responsible Person USMO responsible for managing the investigation of the occurrence and
107. n Complete Fig 39 Multiple Implementors ASIMS does not yet have the functionality to allow multiple implementors to be an allocated to a recommendation at the same time Therefore the 2 options for dealing with such a scenario are allocate a lead who can update the ASIMS recommendation record on behalf of all Implementors or send the recommendation to the various Implementors sequentially Chain of Command Users are reminded that ASIMS is primarily a recording tool and does not replace the established chain of command for any organization This is an important point to note because a DDH Review role group is able to select any ASIMS role group to implement a recommendation on their behalf However carrying out this action within ASIMS does not reflect the real world chain of command As such it is important to be sure that it is appropriate for a particular role group to be allocated a recommendation to implement before actioning this in ASIMS ASIMS Sys Mgr 44 Last Updated 1 Jul 15 For example it may not be appropriate for a DDH to action a PT to initiate a modification for an aircraft fleet unless prior agreement has been sought it would be more appropriate to transfer the recommendation to this organization s ODH to allocate an Implemented Recommendations An can update progress as they carry out their task of actioning a recommendation and this progress can be viewed on the recommendation screen with the most recent
108. n Complete Close All Implementations Fig 47 The recommendation will no longer be shown in the Reports Summary section on the ASIMS Main Menu however the recommendation can be located using the Search Recommendations function of ASIMS 20 Operating Duty Holder ODH Review The ASIMS ODH Review role group is a formal stage in the processing staffing only of those occurrences which have been specifically referred to ODH level by the subordinate DDH organizations This does not mean that the ODH level has visibility only of DASOR s and recommendations which have been allocated to it on the contrary the ODH organization will be able to view all occurrences in their Area of Responsibility along with other AORs these DASOR s and recommendations can be located via the ASIMS Search function and managed with the Comments functionality described at section 22 Search Reports and 16 Commentator Role ASIMS Sys Mgr 49 Last Updated 1 Jul 15 For reports recommendations which have been transferred to the ODH level the ASIMS functionality allows occurrence sign off by a SQEP at ODH level and consideration of recommendations raised as a result of the occurrence In addition to formal Operating Duty Holders the ODH Role Group is intended for Duty Holder Facing Organizations and Industry at the appropriate level Any person within the ODH Review role group can technically act on behalf of the whole role group so it is important to have l
109. n On E Web Slice Gallery ASIMS Air Safety Information Management System fy gt C gm Page Safety Tools g SIMS Air Safety Information Management System Welcome Sgt A N Other My Details Log out Helpdesk 030 679 84188 79162 maa asims mod uk A Date 2 4 14 11 43 AM Message of the day Hide We are keen to hear what you think of ASIMS Please leave us feedback by clicking here If you have a query regarding your account or usage of the website please continue to e mail us at MAA ASIMS MOD UK Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Dismiss Please select an action Hise Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Click on the coloured number boxes to view details Requiring Action Managed Followed DASORs 18 0 0 SESORs 1 1 0 Recommendations 12 0 0 Total 31 1 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site Site version 33 684 20140131 mod Bone TT Bit I Tested sites Protected Mode Of Sa 100 7 Fig 74 The search enables you
110. ned 45 5 t of fuel in order to make landing weight for Brize Norton D Negligible Additional Reports Aircraft Type Tristar Other Please State Aircraft Mark C1 Aircraft Registration XX123 Briefed Task Brief Title Fuel Dump due to receiver ac u s Delete Report Edit Report gt gt Sign and Submit Report Ya ASIMS Sys Mgr 19 o W Trusted sites Protected Mode Off Ma 8 100 gt y Last Updated 1 Jul 15 Adding Attachments If you have any relevant attachments photos film footage documents etc they can be added to the report at this stage There is a file size limit of 10MB so if you have a large film please split it down into multiple short clips and or compress the file Navigate to the Attachments tab click the Browse button to locate the file then click Attach File To remove an attachment please contact the ASIMS Helpdesk ASIMS Air Safety Information Management System Windows Internet Explorer Oo gt 18 https asims r mil uk viewfsor html id 176167 DITA we Favorites ES Suggested Sites Vistair Single Sign On Web Slice Gallery ASIMS Air Safety Information Management System Pd gt C qm Page Safety Tools z Defence Air Safety Occurrence Report Main Menu Search Reports Search Recommendations Welcome Sgt A N Other Log out Helpdesk 030 679 84188 79162 maa asims mod uk Date 2 3 14 2
111. ocal procedures in place to ensure that the right person is signing off the reports recommendations The choice of members of ODH Review role group is at the discretion of the ODH and it should be noted that although the ODH s authority for acting on safety information may be delegated to named individuals accountability remains with the ODH Members of ODH Review Role Group lt is at the ODH s discretion which staff are given ODH Review Role Group membership rights The ODH may delegate the management of safety occurrences and recommendations on ASIMS to staff and not include themselves in the ODH Review Role Group In such cases it would be appropriate for the ODH to have an ASIMS Commentator role group which can then be used to forward specific DASORs for comment Reviewing DASORs and Recommendations ODH Subject to the following differences please refer to section 17 Delivery Duty Holder DDH There is no functionality within ASIMS to transfer DASOR s or Recommendations to SDH level within the system This does not mean that issues cannot be referred to SDH rather that this referral needs to be performed using normal staffing procedures outside of ASIMS in this case the report recommendation will stay open and owned in ASIMS by the ODH Review role group until closure has been approved by the SDH Where appropriate the staffing documentation may be attached to the DASOR or recommendation by the ODH Review role group staff Sh
112. onnnnnnnnnnnnnnonanennnns 50 Reviewing DASORs and Recommendations ODH ooooocccnncccncnnnnccnnnconononanccnnnncnonanncnnnos 50 21 SIGNIFICANT EQUIPMENT SAFETY OCCURRENCE REPORTS SESOR oocccccccccccocccnnncnccccnanonons 51 Procedure tor Rasmga SESOR ima pila elec N EAA E 51 Tecnica Seco tapas 53 Dectitrence Manager ese ened a a O 56 AO A A 59 Procedure for Responding to a SE SOR erikor a i e a e aiae aiea 60 SECO TOFS ESOR serin o e ce et ea N 60 22 OCARCHREPONT Giras yei E a e S 61 Standard SEMA N ees N een 61 My owed oed eh aci ad 64 My Saved Download Options a e aa 64 Download amp Analyse Data Pivot Tables oooocccccccccnnconccccoonconncnnnnncnnnononnnononononcnnncnnnnos 68 Advanced SE arc Mmercnarasnon rca laca toc 72 Seale MEDICS SIOM a a e ba 72 Search Re Sar odos 74 Searching fields that contain multiple entries ccccccccooconnncnnnnncnonononnnnnncnnononanonnnnnnnnos 76 SAVING OACI A A E 78 EXPO RESURS O EXEC tasa 78 Searcn for Managed REDONS seitatada ic es a daa 80 23 SEARCH RECOMMENDATIONS rosana 81 ASIMS Sys Mgr iii Last Updated 1 Jul 15 SANG ANG ANE A a aaadee erase ason dei adnetdaged 81 Advanced Se aa a e 83 Search EXPres si Si E A 84 A A O A 85 SVN OS ANC Ne E ed o sanvecet cas alelecansieel asath ia coseined esateineaesburivcadeetessnies 87 EX DOM RESUS TONE XCO adria acc he dao 88 24 TRENDING alias ill idan seeudcaseatousetesianns 90 Elters Tor tend Chal daa a ras 91 Hen
113. or Wyton RAF ATC WYT 14 7698 you want to link into the text box highlighted in Fig 28 e Select the Link button to link the reports e The linked reports can be accessed by selecting the View button of the relevant report e One of the linked reports should be identified and selected as the Prime DASOR for the event All other linked reports should be selected as non prime by unchecking the Prime DASOR for Occurrence tick box Report Information Report Reference asor WVyton RAF ULAS Tutor 14 7592 Report Status Closed and filed Prime DASOR for Occurrence Yes Summary Report Details Airprox Technical Occurrence Manager Causal Factors Recommendations Comments Report Admin Attachments Distribution Reported By Reporter Mr User Anonymous Position Commentator Date 16 07 2014 13 26 Linked Reports Hide Type Reference Status Prime DASOR for Occurrence Action ASOR asor Wyton RAF ATC WYTW1417698 open No View Delete Air Safety Occurrence Or Fig 28 ASIMS Sys Mgr 35 Last Updated 1 Jul 15 Send To DDH Review Before the report can be sent for DDH review it should meet the following criteria e All details and corroborating evidence photos diagram investigation reports etc have been fully and accurately recorded e Asaminimum the cause contributory factors and effects should have been completed e Action has been taken or detailed in recommendations to applicable agenci
114. or the reports you wish to analyse open the Download Options area and select the download format DASOR Charts Save the download locally and open the spreadsheet you will be presented with 3 tabs Chart ChartData amp Data with the Data tabs being displayed The Data Tab contains the details for each report downloaded with the addition of a link column This is a url that will display the report in ASIMS to use the url click in the cell go to the end of the text in the formula bar and press return the url will be underlined and will become an active link To activate multiple cells activate one and then use format painter to copy the active format to the inactive links ASIMS Sys Mgr 68 Last Updated 1 Jul 15 f SEE 15 53 82 EZ asonBrize http mww PIFR zT open 6 aso Brize http wiany Parachute open 7 jasorBrize http www Parachute open 8 Jasor Brize http amv Parachute open EJ asor Brize http www BT80 MMS open 10 jasor Brize http www Un notified closed asonBrize http www Aircraft tax open asor Brize http www Loading Lopen 13 asor Brize http Wing Pod tddh_review asonBrize http fwww Parachutis open asonBrize http fwew Avionics Eclosed 16 asonBrize http jaww Aircraft Del open aso Brize http Aww Aircraft Daiclosed 18 lasoniBrize http Interrupted closed 19 jasor Brize http www TCAS RA open asorBrize http www Fatigue Re open 21 jasor Brize http www Airframes closed asorBrize http www RH ECS Fopen
115. oritised 6 weeks prior to the start date and successful candidates will receive Jls shortly after Please visit our web site in the New Year when new dates will be announced Significant Occurrence Notification Significant Occurrences are to be phoned through to the ASIMS Help desk or MAA duty Officer out of hours 07799772101 The pdf form has been temporarily removed to address access issues experienced by some users Weekly System Maintenance ASIMS will be unavailable every Monday morning at 01 00 for approximately Smins due to routine system maintenance Please ensure you submit any actions before this time as any unsubmitted actions will be lost Dismiss Please select an action Hids Create New DASOR Search Reports Search Reports Advanced Search SESORs Search Recommendations Search Recommendations Advanced Dashboard Trending My Details Reports Summary Hide Save As Default View Reset To Default View Click on the number totals to view details Requiring Action Managed Followed DASORs 55 57 0 Recommendations 1 0 0 Copyright 2005 13 Vistair Systems Ltd All activity is recorded within this site 45 648 20141029 mod Fig 3 Action Buttons The action buttons give quick navigation to the various tools available to you and subject to your account settings may include Create New DASOR Create and file a new DASOR report Search Re
116. ould transfer to SDH be deemed a necessary function in ASIMS please let this be known to the ASIMS Help desk ASIMS Sys Mgr 50 Last Updated 1 Jul 15 21 Significant Equipment Safety Occurrence Reports SESOR A Significant Equipment Safety Occurrence Report SESOR is used to communicate awareness of a potential equipment air safety hazard between DE amp S PTs The form is raised and responded to on ASIMS in the DASOR format This guide separately details the procedure for raising a SESOR and the procedure for responding to a SESOR users should refer to the appropriate section Procedure for Raising a SESOR Warning n raising a SESOR both the Reporter s Section and the Technical Section are completed by the initiating PT The Technical Section must be completed and forwarded to the Occurrence Manager within 4 days of the date of occurrence or the the report will be automatically accepted and sent to the Occurrence Manager SESORs are raised in the same way as a normal DASOR but only by DE amp S PTs or the DAT Access the ASIMS website log in and select Create New DASOR from the ASIMS log in page Complete all highlighted fields and any other appropriate field Defence Air Safety Occurrence Report Welcome Mr User Anonymous Helpdesk Civ 030 679 Mil 9679 ext 84188 or 79162 maa asims mod uk Date 09 12 14 16 32 Enter report details Use TAB or ENTER to move to the next field Click on the button at the bottom to
117. ports Allows you to search and download for DASOR s Search Reports Advanced Provides advanced search and download capability Search SESORs Allows you to search and download Significant Equipment Safety Occurrence Reports SESORs Search Recommendations Allows you to search and download recommendations e Search Recommendations Advanced Provides advanced search and download capability e Dashboard Displays the dashboard screen where your frequently used trend graphs and searches are constantly kept up to date e Trending Enable users to create Trend Charts ASIMS Sys Mgr 5 Last Updated 1 Jul 15 e My Details Users can amend their personal details such as email address contact number etc Reports Summary The Reports Summary section displays reports you have been sent for action are managing or are following The reports in these lists will depend on your role groups these can be found by clicking the My Details button Your local Flight Safety Officer can arrange for you to be moved into or out of role groups e Requiring Action These are reports where a member of the role group needs to complete some kind of action either providing comment or completion of a report section Technical Supervisor Investigation Occurrence Manager DDH ODH e Managing Report These are reports for which you are an Occurrence Manager The same report can appear in both your Requiring Action and Managed lists
118. r Incident N C Low 15 12 2014 0 Medium 12 09 2014 New Comments 08 05 2014 Puma gt HC2 XW237 Other Incident N C Low 13 11 2014 0 Medium 15 12 2014 asor Benson O RAF OUAS Tutor 14 Open report 12 06 2014 Tutor gt T1 G BYVB Air Incident N A High 27 11 2014 15992 asor Benson RAF 33 r 9 Sqn Puma 14 6605 Open report 25 06 2014 Puma gt HC2 Z2J955 Air Incident N A High 16 12 2014 asor Benson RAF OUAS Tutor 14 Comments received 05 08 2014 Tutor gt T1 G BYVB Air Incident N A High 15 08 2014 18414 asor Benson 9 RAFIBEN Open report 06 08 2014 Puma gt HC2 XW231 Maintenance Hazard Observation N C Low 15 10 2014 Stn Puma 14 8514 Showing 1 to 10 of 55 entries Previous Next h Fig 4 The Reports Summary Section is made up of the following components e Save As Default View button This button enables you to save the current view and any ordering as the default view that will be displayed every time you log into ASIMS ASIMS Sys Mgr 6 Last Updated 1 Jul 15 e Reset To Default View button This button will restore your reports summary view to you Default View e Breakdown of the Status of all the reports displayed e Entries Displayed On the left hand side there is drop down box where you can select the number of reports displayed e Search box On the right hand side there is a Search box which can be used for filtering the reports displayed the search box will search an
119. r Info Fig 54 I Select 01 Internal Info Dist 02 External Info Dist for the Aircraft Type identified in the report also 09 and here if SESOR j Select the Accept and Send for Info button at bottom right of screen you will be asked are you sure On clicking OK the report will be formally accepted by the Occurrence Manager onto ASIMS enabling all users to view the report and a notification sent to info addressees only k Click the Comments tab and enter a suitable Occurrence Manager comment such as This is a SESOR Action Addressee PTs are requested to acknowledge receipt of this SESOR state if affected or not by the hazard and indicate intent to raise a DASOR if appropriate Then click the Add Comment button l Return to the Distribution tab and select Show next to the Action Addressees The distribution list for DE amp S SESOR will automatically open m Select all Commentator Role Groups do not select Maintenance OM or DDH role groups The 02 External Info Dist option is not available if No Aircraft selected in Reporter s section ASIMS Sys Mgr 57 Last Updated 1 Jul 15 Action Addressees 00 Amy Defence to Archive Editing ADEWS DT DEAS SESOR Commentators SESOR AADOM imentators SESOR Aw ISTAR Commentators SESOR FAST Commentators SESOR Lil Commentators SESOR UAS Commentaters SESOR UKMFTS DOH RG SESOR DAT
120. r Mitchell Hercules i 20112012 20112012 Fita Roles amp Responsibilities ASsagned SU Ghnstopheer Mitchell H rcules 130 3111004013 134140201 TRA Trawl Under Review Un aE H Rudge Tristar Kl 3108 2013 P2013 Cargo Compartment Trainer Agaegned AOS Rechard Craig cn A 2001 3014 1810 2013 MPSS Human Factors Training Assigned gaano M FP Muddiman a 011107013 2111043013 Aarheld Guard Traming Assigned OMT MP Muddenan OVA 21102073 increased engince eg manpower at Minkad Under Renew 110082013 G Chhari car A zane 1040152014 Braf 99 Son engineers about fatigue Under Revtew 11082013 G Chheiri cit A 2120013 04 02 2014 Showang 1 ta 10 of 36 antes Fimis Ned amp Fig 44 The status of the recommendation will be Assigned and the basic details will be shown including direction and guidance from DDH or ODH who assigned the recommendation shown in the Reason for accept box Status Assigned Last Updated 20 10 2013 18 18 Planned Date 17 04 2012 Recommendation Owner DDH RG Admin Implementor Commentators Admin Title Standing Orders Recommendation Description Reason for acceptance Action Taken Standing order to be issued to mandate that during any maintenance activities aircraft engineers must have the relevant maintenance procedure within arms reach or as close as reasonably practicable Accepted OC FEW requested to take ownership of this recommendation in higher publications as it is not necessarily specific to C17s Implementat
121. r a particular role group to be allocated a recommendation to implement before actioning this in ASIMS For example it may not be appropriate for a DDH to action a PT to initiate a modification for an aircraft fleet unless prior agreement has been sought it would be more appropriate to transfer the recommendation to the ODH for this organization to allocate an If an ASIMS role group has been allocated a recommendation to implement the personnel in that role group will receive an email notification and on logging in to ASIMS the recommendation will be included in the Reports Summary section of your ASIMS Main Menu in the total number of reports in the Requiring Action column of the Recommendations row Clicking on the reference number will take the user to the details of the recommendation ASIMS Sys Mgr 47 Last Updated 1 Jul 15 Reports Summary Hide Glick on the coloured number boxes to view details Requiring Action Managed Followed DASORSs 657 0 1 Recommendations EG 132 a Total LEE H1 Recommendations requiring action by my role groups Shaw 10 enbri s Seaech Summary Status Created Created By Aircralt Type Aircralt Mark Planned Dato Last Upelated Procure liking shackles Under Riewew SOE M Rudge car A EANFF 100012014 Investigation into Circuit Breaker Gaga Assigned 11007012 M Pudge Harculas CINE 31103013 3111042013 Amation Engineenng Standing Order Entry for Whisky Ramp Ground Movements Under Renew SAMO Christophe
122. r of options are available Search Results Once you have built up your search expression click the Execute button to perform the search Each report matching the search expression will be displayed in the Recommendation Search Results section Recommendation Search Results Now showing the results of your custom filter Mo of recommendations found 405 Showing records per page Update 112 a 4 5 6 713 9 10 next gt last gt gt EJ Reference Number EJ Status Eg Title EJ Planned Date EJ Implemented Date 2009 2540 R1 Raised Document additions 2009 2054 0 R2 Raised Communication Increased CRM awareness 2011 12526 R6 Raised Consider HAS Requirement for GPS Repeater 2011 7023 R6 Raised Tool control procedures 25 11 2011 10 46 2011 7 7260 R1 Raised Mapping 2011 0396 R1 Raised Sign 2011 0396 R2 Raised Briefing 2011 5396 R3 Raised Operations 2011 6396 R4 Raised Briefing 2011 85 73 R1 Raised Talon Modification mk Poo La Ea 4 oi j oo La next gt last gt gt Fig 95 ASIMS Sys Mgr 85 Last Updated 1 Jul 15 By default only 5 fields are displayed for the search results Reference Status Title Planned Date and Implemented Date if you wish to display additional fields drag the field name from the Fields list into the results table You can sort the results by clicking on the Field heading and the results will be sorted by that field a second click on the heading will re
123. rale to preven recurrence and have all been raised within AS045 aiocated lo implementers and are being aclioned am sa s ed for ihe DASOR to now be closed However fel that there may be lessons which can be leamed across other alrcrafi feets so am transfering this DASOR to ODH for consideraban of disseminating this lesson further Check Spelling Save a Fig 33 Other than adding DDH Comments the options available are as follows Edit Report gt gt DDH Review Complete Return to Occ Mgr Return to Main Menu Fig 34 Return to Occurrence Manager If further investigation or staffing of the DASOR is required the DASOR can be returned to the Occurrence Manager by clicking Return to Occ Mgr or returned to the investigator by clicking Send for Investigation In this situation there will usually be discussion outside ASIMS but it would still be useful for audit purposes to add a comment to the DASOR to record the requirement for returning the report ASIMS Sys Mgr 40 Last Updated 1 Jul 15 DDH Review Complete The DDH Review Complete button provides 2 staffing options both of which start with reading and accepting the DASOR sign off statement The DASOR sign off statement has been written to draw the attention of the DDH or nominated representatives of their duties when reviewing an air safety occurrence The statement appears in a pop up window as shown in Fig 35 below The user is required to enter
124. reports raised of that block will be displayed In order to drill into the data click a block within a trend row and a popup is displayed ASIMS Sys Mgr 92 Last Updated 1 Jul 15 Drill to Tomado O September 2013 Tornado And September 2013 Fig 109 The popup enables you to drill down into the data a number of ways e You can drill into the whole trend item Tornado Aircraft type in this example e You can view the month of data for all the trends Month of September in this example e You can view the data for that trend for that month Tornado And September in this example Once you have selected the data you wish to view you can either view the data as a New Chart on the trend screen or you can View Data within the search reports screen where you can then view each individual report or download the data New Chart 0 Aircraft Type by Frequency For 6 Months to 1 2014 Produced on Fri 17 Jan 2014 09 32 Number of reports 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 320 340 360 Aircraft Type Aircraft Type Type m August 2013 E September 2013 380 400 420 440 Aircraft Type Filter Summary Form type asor Aircraft Type is Tornado 4 A A A 4 4 4 n 4 4 n 4 n 4 4 4 4 n 4 Gij A A October 2013 m November 2013 m December 2013 Showing 1 of 1 rows January 2014 Remove Chart Export Report View Data Fig 110
125. rm efk dfsirP2Form observations dtsirP2F orm aggravating localActions furtherRecormme further Actions 3 4 asorWveonilt 5 asorWreonilt E aszornwaddin fo asornoo4 E Mil Further Action amp asonO04 EB Mil Further Action 3 asonODA E The ROZ in which the Ladi Ongoing 10 atortOdika Ongoing TW atorAkrotir Ongoing Tf asorioo4 E The srew were on an airkest 2 Mil Further Action 13 asong E Mil Further Action i4 ason g E The second helicopter did er Mil Further Action 1 asonD0 E Other aircraft on frequern Mil Further Action 16 atori004 B These crews were From Owye Mil Further Action 1 asonDDA E Mil Further Action 18 13 Fig 66 Insert a new column between 2 existing columns do not add a new column at the end of the columns A EC ED EE EF EG EH El EJ EK reference dfsirP2Form efre disi F orm eff disiiP2Form observations disiiP2Form sggrawatingf localActions furtherRecomme Further Actions 4 aszorntYeonilt asorn Yeowilt azorw addin ason0D0A E asonO0O4 E Mil Further Action Mil Further Action asonOdA E The ROZ in which the Ladi Ongoing asoriOdika Ongoing asoriAkrotir Ongoing 12 ason004 E The srew were on an airtest 2 Mil Further Action asond0 s E Mil Further Action asond04 E The second helicopter did er Mil Further Action asond05 E Other aircraf
126. rrence Cause Group The factor that lead directly to the occurrence outcome the final link in the chain before the event What Happened e Make a selection from the drop down menus to choose a Parent Child amp Grandchild that describes the cause do not select an option if none in the list are appropriate stop at the previous level e Enter a description to qualify the selection you have made in the drop down lists e Check the spelling by clicking the Check Spelling button A complete list of all available selections and definitions are available from the ASIMS Logon page and the ASIMS Blog in the Online Resources section called D ASOR Classification System v2 4 and D ASOR Classification Definitions respectively Event Descriptors There may be multiple events steps barriers breached in the occurrence They describe the event sequence the What and How The event sequence provides a view of how the occurrence unfolded e Make a selection from the drop down menus to choose a Parent Child amp Grandchild that describes the event do not select an option if none in the list are appropriate stop at the previous level e Enter a description to qualify the selection you have made in the drop down lists e Check the spelling by clicking the Check Spelling button e Add additional events by clicking Add Event Descriptor as required Example Difference between OCG and Event Descriptors A pilot suffers a bird strike whi
127. rworthiness gt Equipment Date of Occurrence 22 11 2013 Management and Lifing gt Scheduled Task Omitted Late Status Raised Last Updated 04 02 2014 09 56 Recommendation Owner DDH RG Brize Title Improve accomodation for engineers Recommendation Description Adequate accommodation for engineering personnel is to be provided preferably two man rooms with blackout blinds temperature control and noise insulated as far as possible The aim of this recommendation is to provide the engineers with accommodation which will allow them to have the required rest prior to going on shift Planned Date calendar Implementor Reason for Al AcceptReject Transfer Accept Recommendation Reject Recommendation Transfer To ODH Duplicate Snow Attachments No Alias taemments Uploaded Browse Add Attachment Y 19 Implementing and updating Recommendations Any role group within ASIMS can be allocated a recommendation to implement Users are reminded that ASIMS is primarily a recording tool and does not replace the established chain of command for any organization This is an important point to note because a DDH or ODH Review role group is able to select any ASIMS role group to implement a recommendation on their behalf However carrying out this action within ASIMS does not reflect the real world chain of command As such it is important to be sure that it is appropriate fo
128. s Search Recommendations Date 16 12 14 16 41 e Air Safety Occurrence Report Air Safety Occurrence Report fsor System Field Name Department of Responsibility Type of Air Traffic Service Aircraft Repair Category Aircraft Mark Aircraft Type Aircraft Type Other Airprox Altimeter setting Altimeter Units Type of ATC service Aircraft attitude Aircraft turning Form of avoiding action taken if none state reason Radio call sign CANP filed Military Classification Formation Other Classification Public Classification Horizontal Cloud Distance Horizontal Cloud Distance Units Vertical Cloud Distance Vertical Cloud Distance Units Cloud Location Colour scheme and external lighting strobes HISLs nav lights etc In communication with Day Phase Diagram First sighting distance radar TCAS TAS contact Flight Rules at time of Airprox Aircraft heading Field Label administratorRole airTrafficServiceType aircraftDamageCategory aircraftMark aircraftType aircraftTypeOther airprox airproxForm apAltimeter airproxF orm apAltimeterType airproxForm apAtcType airproxForm apAttitude airproxForm apAttitudeTurn airproxForm apAvoidingAction airproxForm apCallSign airproxForm apCanpFiled airproxForm apClassificationMilitary airproxForm apClassificationMilitaryFormation airproxForm apClassificationOther airproxForm apClassificationPublic airproxForm apCloudDistHoriz airproxForm apCloudDistHorizT ype a
129. s and Recommendations are managed within ASIMS Once again readers are reminded that this is simply the process within ASIMS and does not necessarily reflect the actual management review process at an establishment Managing DASORs On logging into ASIMS any DASORs which require the attention of the DDH Review role group will be included in the Reports Summary section of your ASIMS Main Menu in the total number of reports in the Requiring Action column of the DASORs row and the report status will be shown as DDH Review Similarly any recommendations which have been raised with the DDH area of responsibility will be shown in the Requiring Action column of the Recommendations row Although recommendations are linked to an originating DASOR they are not dependent on this parent report As such the DASOR may be closed even though the recommendations were generated by it have not yet been implemented or for that matter rejected Having reviewed the DASOR including the investigation if there was one and any associated recommendations the DDH Review role group member may add DDH Comments to the report in the box shown in Fig 33 below Additionally if there is a requirement to edit the report the reviewer will be able to do so by clicking the Edit Report button From Chie Air Engineer on behalf DOH DASOR Incl the investigation has been reviewed and am content that the investigation was cared out thoroughly The recommendations are approp
130. standard search enables you to look for reports by entering words or phrases within the Brief Title or Narrative Comments and by selecting values for certain specified fields Common search criteria can be saved and the search results downloaded with predefined download options into an excel spreadsheet ASIMS Sys Mgr 61 Last Updated 1 Jul 15 ASIMS Main Menu Admin Search Reports Search Recommendations Search Reports Welcome Mr Jason Carnihan Log Date 07 01 14 14 31 Search for data Hide Reference C Show only entries past deadline date Form Type Station Unit Aircraft TypelYeanSequence e g fsonBelizei25 Fif Apachel0911 O Search only reports marked as Prime DASOR Incident Date Range Month to date m O Allow selection of retired data es Status i Brief Title or Narrative i A Description of Event P e Contains Under Investigation New Comments v Comments Contains Filters Aircraft Mark a Aircraft Registration Aircraft Repair Category Aircraft Type Contributory Factors Country Effects Event Descriptors Event Type Flight Phase Further Action Investigation Type Major System Involved Occurrence Cause Group Occurrence Manager Notes Mi View Results Reset All Filters Fig 58 Note Users have a limit of 1 000 reports per download to preserve system resources Reference If you know the DASOR reference number it can be entered into this field you can
131. t on frequenc Mil Further Action asoni004 E These crews were From Owye Mil Further Action asond04 E Mil Further Action Fig 67 Add the Field Label name for the new column you wish to include into row 1 this is from the Show Report Details list add a display name into row 3 this can be anything you want as it is just for display in the spreadsheet Remove all the data from the spreadsheet and save the file locally ASIMS Sys Mgr 67 Last Updated 1 Jul 15 A Els ED EE EF ES EH El EJ Ek reference dfsirP2Form efFe dksirP2Form etfe dfsirP2Form observations disiP2Form aggravatingF localActions occurencellamelnitials f FurtherFRecomme FurtherActions al Fig 68 You can now upload the file as per the instructions above The new template will be included in future download options Download amp Analyse Data Pivot Tables To view your data in graphical format it needs to be downloaded and viewed in Microsoft Excel ASIMS provides 2 download formats to facilitate this DASOR Charts and DASOR Data DASOR Charts contains a predefined pivot table and chart DASOR Data provides the raw data and the user is responsible for creating any charts or pivot tables DASOR Charts The pivot table is an Excel function which allows for the easy manipulation of data to give powerful graphical outputs i e graphs and charts Simply clicking and dragging filter search terms allows the data to be manipulated Search f
132. ted and sign off the appropriate resolution and or acceptance of RtL for the occurrence Any person within the DDH Review role group is technically able to act on behalf of the whole role group therefore one person can sign off a DASOR or manage a recommendation on behalf of the whole group It is therefore important to have local procedures in place to ensure that the right person is signing off reports recommendations DDH role group membership is determined at the discretion of the DDH The DDH may delegate management of DASORs but not accountability to group members The DDH should be kept informed of all decisions made on their behalf DDH Review Role Group members The DDH may not be able to review every DASOR personally and in such cases the following approaches may be taken The DDH may opt to sign off only the most significant occurrences e g an aircraft accident or ground accident or an occurrence which has resulted in an OSI delegating responsibility for other occurrences to SQEP The DDH may not wish to receive notification of every report in the ASIMS DDH Review role group instead delegating the management of safety occurrences and recommendations on ASIMS to their staff In this case it is good practice for the DDH to have their own ASIMS Commentator role group which can be used to highlight specific DASORs for comment ASIMS Sys Mgr 39 Last Updated 1 Jul 15 The remainder of this chapter will explain how DASOR
133. their ASIMS password to indicate that the statement has been read and allow further action Please complete the DDH review section and complete the DDH review View DAS Edit Daonnri a t PMA Dando Complete Return to Enter your Password lam Satisfied that have j considered the full range of potential hazards exposed by this occurrence and r the associated risk to life DOH review j a incorporated those risks into the Risk Register taken all reasonable measures to mitigate such risks to a Tolerable and ALARP level notified my superior Aviation Duty Holder of those risks that cannot mitigate to a Tolerable and ALARP level a s Chose send to ODH Review Complete Cancel Fig 35 Close If the DASOR can be closed at DDH level the Close radio button should be selected followed by the Review Complete button Send to ODH lt may be necessary or appropriate to forward the DASOR to the ODH for action Note that this is generally only necessary when there is actually an action for which the ODH needs to take responsibility tt does not need to be done simply to make the ODH aware of safety issues The ODH is able to search all DASORs within their area of responsibility and as such will already have an overall awareness of recent occurrences To send the DASOR to the ODH select the Send to ODH radio button and click Review Complete ASIMS Sys Mgr 41 Last Updated 1 Jul 15 18 Managing Recommendations
134. ticular user and the report shows as Pending for that user s Role Group only In effect this is the user acknowledging that they have a comment to make but are not yet ready to add that comment The report has been allocated to an investigator s to undertake an Occurrence Safety Investigation The Investigation section can only be seen by the Investigator s The report has been sent to the DDH role group for review The report has been sent to the ODH role group for review The report has been closed Note reports at this status are not shown on the Managed Reports section they need to be searched for using the Search Reports function 8 Last Updated 1 Jul 15 Recommendation Status Each recommendation will have a Status and associated Actions that have been performed as described below STATUS Raised Rejected Transferred Assigned Under Review Implemented ASIMS Sys Mgr DESCRIPTION The recommendation has been raised in ASIMS and is awaiting DDH review The recommendation has been rejected by the DDH Note Recommendations at this status are not shown on the Managed Recommendations section they need to be searched for using the Search Recommendations function The recommendation has been transferred to the ODH for review The recommendation has been assigned to an ASIMS role group for implementation The recommendation has been returned to the DDH role group for review following i
135. tion These reports are only viewable by those in the appropriate maintenance and occurrence manager role groups These are reports are awaiting the Occurrence Manager to review and accept them These reports are only viewable by those in the appropriate maintenance and occurrence manager role groups These reports have been accepted by the Occurrence Manager and should have also been distributed this should be done within 2 working days These reports are now viewable by all ASIMS users and can now be sent for Comments to specific role group s or for Investigation or for DDH Review 7 Last Updated 1 Jul 15 Awaiting Comments New Comments Commented Received Pending further info Under Investigation DDH Review ODH Review Closed and Filed ASIMS Sys Mgr These reports have been sent to a role group s for comment but no comments have yet been added they are awaiting comments A Maintainer Supervisor Commentator has commented on the report and it is now awaiting the Occurrence Manager to read and Acknowledge Comment s Once the comment s is are acknowledged the status returns to Awaiting Comments until all action addressees have added a comment and the Add Final Comment button has been pressed All role groups who have been requested to comment have clicked the Add Final Comment button and the report is ready for the Occurrence Manager to review it The report has been placed in a pending state by a par
136. to create searches on any field within the DASOR and search for values they contain or does not contain it also enables you to fully select the fields you wish to download Search Expression The search expression is the criteria you are going to use to search reports on the Search screen is made up of 2 main parts the list of Fields on the left and the Search Expressions in the centre ASIMS Sys Mgr 72 Last Updated 1 Jul 15 Safety Reports and Investigations Windows Internet Explorer Go gt https v w Favorites 3 Suggested Sites Vistair Single Sign On Web Slice Gallery Safety Reports and Investigations fp ama Pagey Safety Tools as ASIMS Main Menu Search Reports Search Recommendations Search Reports ww asims r mil uk filterreports html windowWidth 1128 amp windowHeight null User Sat A N Other tog out Helpdesk Mil 9679 84188 9679 79162 maa asims mod uk Date 12 6 13 12 14 PM Drag yates tro Fields boxes in order to con eta search expression to return specific reports Fields Search Expressions Occurrence Type rrr vm Reference Status ve Administrator Role e Occurrence Type e me Occurrence Type Other e Event Type Service Details of Individual Reporting Occurrence Injuries Occurrence Details Aircraft Involved Meteorological 4 Environmental Conditions Flight Details Description o
137. to the Technical Section throughout the reporting process and will be necessary where other PTs request more information in order to decide if they are affected or not Before additional information is added to the SESOR the initiating PT must notify the Occurrence Manager OC S amp E Team offline Additional information should only be sent to those PTs who have requested it ASIMS Sys Mgr 55 Last Updated 1 Jul 15 Occurrence Manager The report has now moved to the OM Role Group who will receive an email notifying them of a requirement to complete the Occurrence Manager Section For SESORs the Occurrence Manager will be the relevant OC S amp E Team They will check the report for completeness where necessary make minor amendments without changing the report s meaning and accepi distribute the SESOR to both action and info addressees Occurrence Manager Section Hide Occurrence Manager Details Rank Title Contact Details Occurrence Manager Notes Further Action Ll Prime DASOR for Occurrence Full Name Job Title Service Inquiry Operating Duty Holders or Aircraft Operating Authorities ODH AOA NI Occurrence Safety Investigation Other ODH AOA operating this aircraft x Fig 53 The Occurrence Manager must conduct the following actions in the order detailed a Click the Edit Report button top right corner of screen b Review the report making any changes necessary
138. ton Your revised download file will be uploaded into ASIMS and will be available for you to select when downloading future searches using Download Options The revised file will be private and only available to you ASIMS Admin have the ability to make download files public if you require this action please contact the ASIMS helpdesk Adding Additional columns lf you wish to add columns not currently included in a download option click the link Show Report Details within the My Saved Download Options section to find the name of the field you wish to include My Saved Download Options Hide Report 5 aie p Administratid Show Report Details Report name Reportvisibility private Excel file to upload Sav Cancel Reports Report Nam Visibility Edit Delete ASOR Diges blic P gy ATM Form o private P gy Baines Simmons Dow a gy D ASOR Ch p P E D ASOR Dt pe P igi D ASOR Ds TM p 7 if D ASOR Dats Airprox P K D ASOR D P E D ASOR D D P gy D ASOR Dats OM Notes P E DISPLAYING RESULTS 1 10 OF 12 FOUND RESULTS 1 10 11 12 Next gt gt Fig 63 This file lists the name of the column as displayed in ASIMS System Field Name and the name of the field to include within the download Field Label ASIMS Sys Mgr 65 Last Updated 1 Jul 15 SafetyNet Filter Reports Welcome Sqn Ldr Rob Tester Log Helpdesk Civ 030 679 Mil 9679 ext 84188 or 79162 maa asims mod_ uk Main Menu Search Report
139. ttachments Please review all attachments to ensure no information at restricted or above is contained within them This includes imagery that may disclose location via geo tags or recognisable geographical features If information above official status is considered of material importance to the event it may be transmitted using a medium appropriate to the security classification given to the report iaw JSP 440 front line command and air safety staff with appropriate security vetting will then decide what elements of the report can be entered onto ASIMS The general principle is to keep the classification as low as possible ASIMS Sys Mgr 2 Last Updated 1 Jul 15 5 ASIMS Helpdesk Details Email DSA MAA ASIMS mod uk Telephone Military Network 9679 84188 79162 Civilian Network 030 679 84188 79162 ASIMS military website DII https www asims r mil uk Military Aviation Authority Website www httos www gov uk government organisations military aviation authority Military Aviation Authority Website Defence Intranet htto defenceintranet diif r mil uk Organizations Orgs HOCS Organizations Orgs MAA Pages maa aspx 6 Your ASIMS account Applying for an ASIMS Account In order to apply for a new ASIMS account you will need to send your Dii log in to the nominated ASIMS point of contact locally to you This is usually someone in the station Flight Safety Office often on telephone 6666 or is an allocated safety manager if
140. uide be made available beside terminals in common use by aviation staff e g line office ops room and crew rooms etc The manual is split into a number of sections each one aimed at the individual s carrying out a particular role within the system In addition the User Manual has a section of more general advice and guidance along with a section dedicated to retrieving and analysing data using the search tools within ASIMS Queries regarding ASIMS or suggested amendments to the system or this User Manual should be directed to the MAA ASIMS Helpdesk see para 5 Contractors without DII access who wish to raise a DASOR report will need to download the PDF DASOR report from the MAA website and select DASOR Reporting Form available from https www gov uk government collections reporting air safety concerns 2 Why Do We Need To Report Occurrences In the absence of bad outcomes the best way perhaps the only way to sustain a state of intelligence and respectful wariness is to gather the right kinds of data Reason 1997 195 Everyone in the Defence aviation community DAC is taught the importance of reporting Air Safety occurrences and the vast majority do so quickly and accurately Reporting Occurrences and Hazard Observations enables action to be taken to prevent recurrence or more importantly to anticipate and prevent other potentially more serious outcomes both locally and across Defence thereby reducing Risk to Li
141. update showing at the top of the Action Taken section as shown in the following screen shot and as described in the Implementing Recommendations section of this manual When the implementor believes they have implemented the recommendation or can progress the implementation no further they will click Implementation Complete and the recommendation will return to the DDH Review role group for consideration with a status of Under Review If the DDH Review role group is content that the recommendation has been satisfactorily implemented the button labelled Implemented can be clicked which will change the recommendation status to Implemented the recommendation will remain in the ASIMS database for audit purposes Alternatively if it is considered that more work is required on the recommendation it can be allocated to another or the same role group for implementation Finally if it has become apparent that the recommendation is beyond the scope of implementation at DDH level it can be transferred to ODH level see below for details of this procedure Status Under Review Last Updated 03 02 2014 16 47 Planned Date 04 04 2014 Recommendation Owner DDH RG Cranwell Implementor Commentators 10 Sqn OC Title Briefing Recommendation Description That all engineers are briefed on the requirement utility of checking that crews are wearing the correct kit as normal procedures are carried out Reason for acceptance fully endorsed this recommendat
142. ve your report a name Explorer User Prompt a x Script Frompt Cancel Please enter a name to identify your results aM Fig 102 Enter a name and click ok Message from webpage l x You request has been actioned You will receive an email alert when your results are ready Fig 103 The report will now be scheduled and run in the background you can continue using ASIMS and when the download is complete you will receive an email stating Your scheduled filter has been completed and can now be accessed from the ASIMS Filter Search screen Return to the Recommendation Search advanced screen and your download will be listed in the Scheduled Exports section click the report to save the file locally Scheduled Exports No of Recommendation scheduled exports found 1 Showing scheduled exparts per page Update Name a Owner Requested Date Generated Date Format All Recommendations 4 N Other 04 02 2014 14 15 04 02 2014 14 16 Excel Fig 104 ASIMS Sys Mgr 89 Last Updated 1 Jul 15 24 Trending Trending provides the ability to quickly identify trends within ASIMS and enables the user to quickly drill down into that data The Trending option is accessed from the Main Menu by clicking the Trending bution in the actions section ASIMS Air Safety Information Management System Windows Internet Explorer DL oi xj Go S 18 https fmww asims r mil uk start htm hu
143. verse the sort order An arrow is displayed in the field heading to indicate the current sort order below the results are sorted ascending alphabetically on Reference plus the cause fields have been added to the results Recommendation Search Results Now showing the results of your custom filter No of recommendations found 405 Showing 10 records per page Update 1 2 3 4 5 6 7 8 9 10 next gt last gt gt EJ Reference Number a Ed Status B Title EJ Planned Date E Implemented Date B Parent EJ GrandParent E3 Factor 2009 2840 R1 Raised Document Task Factors Different from additions Other Similar Tasks 2009 2840 R2 Raised Communication Communication Team Factors Between Increased CRM Colleagues awareness 2011 12528 R6 Raised Consider HAS Workspace Environment Confined Requirement for Equipment Factors Space GPS Repeater 2011 7023 R6 Raised Tool control 25 11 2011 10 46 Task Factors Repetitive procedures Monotonous 2011 7728 R1 Raised Mapping Organisational Organisational Information Resource Influences Technology Management 2011 8396 R1 Raised Sign Mental States Individual Factors Emotional state 2011 8396 R2 Raised Briefing Mental States Individual Factors Emotional state 2011 8396 R3 Raised Operations Mental States Individual Factors Emotional state 2011 8396 R4 Raised Briefing Mental States Individual Factors Emotional state 2011 8573 R1 Raised Talon Modification Natural Operating Factors 1 23
144. vestigation results may be reviewed by an Occurrence Review Group ORG to ensure all the facts have been captured and appropriate recommendations made prior to DDH review The DAEMS project provides EMSCo Investigator and ORG training More information on the DAEMS project can be found on the MAA website https www gov uk government publications defence aviation error management system daems documentation lf a reporter wishes to guarantee their anonymity they may use the Defence Confidential Occurrence Reporting System DCORS MAA RA 1410 describes the process https www gov uk government publications defence confidential occurrence reporting scheme dcors form 4 System Security Classification OFFICIAL ASIMS itself is considered to be an official system even though it is hosted on the Defence Intranet DIl computer network This is because ASIMS is able to automatically send data from the DII system to internet email addresses such as to Defence contractors and therefore sensitive information should not be entered This does not prevent event reporting on ASIMS In general the air safety relevant information i e that information which could be used to identify remedial actions to prevent recurrence will need no security restrictions Any additional information of a restricted or above classification can be signposted and appropriate contact details provided without disclosure of the content This guidance also applies to a
145. wanted search terms simply press Ctrl and click on the unwanted search term Clicking without holding Ctrl will result in selection or de selection of the search term selected and de selection of all other search terms previously selected ASIMS Sys Mgr 62 Last Updated 1 Jul 15 The results of your search are displayed in the Reports matching criteria section you can view each report by clicking any field in the row of the report details and if you hover your mouse cursor over the Report reference the brief title of the report is displayed When view the reports there will be links in the top right hand corner of the screen that show the Next and Previous report in your search results You can sort the reports by clicking the field headings the arrow next to the field heading denotes the order displayed and by clicking the field heading a second time the order is reversed In the example below the reports are displayed in ascending alphabetical order on the Status field Reports matching criteria Hide Search Summary Form type asor Incident Date Period is Previous Quarter Aircraft Type is one of A109 or Apache Results Open 6 New Comments 19 Comments 1 Commented 3 Closed 65 DDH review 18 Show Fewer More Report Status Y Occ Type Incident Date of Occurrence Aircraft Type Aircraft Mark Registration Perceived Severity Last Updated asor Wattisham AHF 664 SqniApache 13 11100 Op Ar Hszsrd Coservation
146. ws are wearing the correct kit as normal procedures are carried out Planned Date calendar Implementor Reason for Accept Reject Transfer Accept Recommendation Reject Recommendation Transfer To ODH Duplicate snow Attachments No Attachments Uploaded Browse Add Attachment Actions Show Fig 38 The main section of the recommendation screen is where the recommendation is managed Key data about the recommendation is displayed such as the status update date owner and title The DDH Review role group must decide from 3 actions for each recommendation accept reject or transfer These actions are shown as buttons under the mandatory Reason field ASIMS Sys Mgr 43 Last Updated 1 Jul 15 Accept Recommendation lf a recommendation is to be accepted it will need to be implemented To achieve this an Implementor will be allocated within ASIMS The DDH Review role group must enter into the Reason field their justification for accepting the recommendation any instructions to the Implementor and note of any minor alterations they require to the original recommendation However should significant changes to the substance of a recommendation be required it is preferable to reject the original recommendation and instruct the relevant Occurrence Manager or Investigator to raise a new amended recommendation This helps to ensure an accurate audit trail The Implementor can be selected from
147. x A Serial No Other Actions Reports Raised Fig 17 ASIMS Sys Mgr 23 Last Updated 1 Jul 15 12 Supervisor Role All Air Traffic Management ATM ATC ALI reports require action within the Supervisor Section If the Supervisor has no further information the report must be annotated no comment As a member of a Supervisor role group a report notification will highlight the need to action a report The report can be accessed via the link or by logging into ASIMS The report can be found in the Reports Summary section of the ASIMS Main Menu under the Requiring Action column of the DASORs row Once opened the report will show a Report Status of Supervisor The report should be completed including all supporting information and submitted as quickly as possible to ensure the Occurrence Manager can distribute all pertinent information within 2 days of the occurrence 24 hours for an accident Defence Air Safety Occurrence Report og out pd asi a i E Please complete the supervisor section of the report then submit it to the USMO View Full DASOR as PDF Follow Report Edit Report gt gt Submit to Occurrence Manager Report Information Report Reference Report Status Supervisor Prime DASOR for Occurrence Yes Fig 18 To complete the Supervisor Section click the Edit Report gt gt button enter the Occurrence Details and Narrative then send to the Occurrence Manager If the r
148. y field displayed on screen for the term entered in the box The search box is not case sensitive and a count of the number of search reports identified is highlighted in the bottom left corner e List Of Reports By moving the mouse pointer over the report Reference a pop up appears containing the Brief Title of the event The list of reports can be sorted by clicking on the heading at the top of each column of data Another click on the same header will sort the data in the opposite manner e g clicking on Date of Occurrence will sort the data chronologically and clicking it again will sort it in reverse chronological order DASOR Status Each report will have a Status and associated Actions that have been performed on the report as described below STATUS Pre submit Submitted report awaiting maintenance section Supervisor Submitted Report awaiting acceptance Open ASIMS Sys Mgr DESCRIPTION These are reports which have been drafted but have not yet been submitted or those for which there has been a submit attempt and ASIMS does not know the correct staffing chain for the report These reports are only viewable by the ASIMS Admin Team The report has been submitted and is awaiting completion of the Technical section These reports are only viewable by those in the appropriate maintenance and occurrence manager role groups The report has been submitted and is awaiting completion of the Supervisor sec
149. you are a member of a project team Please e mail or call them with your Dii user name log in They hold a copy of the ASIMS New User form which is then filled and submitted to the ASIMS Helpdesk on your behalf Once received a member of the ASIMS team will set up your account and e mail you the account details normally within around 5 10 working days Amendments to the role group settings on your existing account are also applied for in the same manner Logon Screen The logon screen contains 5 sections Message of the Day This displays useful information from the ASIMS Helpdesk this is configurable by the ASIMS Helpdesk at the MAA users may suggest request items to be added to the MotD through the ASIMS Helpdesk Raise and Air Safety Occurrence Report Enables the user to raise a report without the need to log into ASIMS ASIMS Log In Section to log into ASIMS and reset your password Online Resources Links to useful documents relating to the use of ASIMS Noticeboard RSS feed from the MAA website ASIMS Sys Mgr 3 Last Updated 1 Jul 15 ASIMS Helpdesk Mil 9679 84188 79162 Civ 030 679 84188 79162 Email maa asims mod uk Air Safety Information Management System Message of the day Raise an Air Safety Occurrence Report Create New DASOR DAEMS Courses From Centre of Air Safety Training Defence Academy of the UK Shrivenham Remaining DAEMS courses in this financial year are already heavily oversubscribe

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