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USER'S MANUAL - Smart Access Ltd

1. The CONFIGURE CONNECTION button and the UPDATE DOOR button won t be enabled until you save the changes for this window Now we are going to initialize this door as it is a On line one e Press the CONFIGURE CONNECTION BUTTON e You will get a window like the following Mame Main entrance Signal Description cu Pien N Address IF address fi 92 168 000 242 Peripheral type Ethernet online control unit aa T Run update reader Enable beeper Save gt Close e It is necessary to write the IP address we are going to assign to this device in our local area network Then save the changes 27 D o M nti passback m ame CU50enSVN Ma SALTO Software HAMS Page 28 Office v escription pen time sec 4 J Enable anti pas From outside t inicio BS S Z A Bandeja BPsattos Hams c Gic ipocu Mans LSOHD RSS 10 10 Consult your LAN administrator if you are not sure about which is the IP address we should give to this control unit Then someone has to press the CLR button in the control unit circuit during several seconds until the LED starts blinking in the CU In that moment you have to press the ADDRESS button in the software If you do not get an error message it is assumed that the IP address has been assigned properly Also the devic
2. Anti passback Enable anti passback ee aera oitede tance Zones this door belongs to From inside to outside Audit on keys H X Figure 23 e The OPEN TIME field determines the time passed from the moment a user opens a door until the electronic system locks it again By default this time value is 10 seconds e The INCREASED OPEN TIME field determines an extended open time especially designed for handicapped or hands full people This time the value is 20 seconds by default e The OPEN MODE field determines the electronic locks working mode It can be chosen from the several available 1 Standard mode the lock will only open if you use an authorised card within its allowed time zones 2 Office mode the lock will be opened for any user who wishes to gain access It is not essential to have an authorised card key In order to enable this operation mode it is necessary to insert an authorised key card on the slot while we keep the inner handle pressed down If you want to disable the office mode repeat this procedure 24 SALTO Software HAMS Page 25 Timed office mode It is the same as the operation mode in the previous example except for a difference that lies in the fact that the office mode can only be enabled within a given time framework called a PERIOD Note that the lock will automatically revert to the Standard mode at the end time period If you cho
3. ioj xi Sort Search o i Name Al Name Iern eee New ef Print gt Close Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Figure 42 e Since we have not created any user groups yet the list will be empty e To create the first users group click on the NEW button A window like the one below will be displayed User group Group accesse Gil Zones a Doors Outputs Name amp Timezones Description Users that belong to this group e Users a A eC Ba Save Print gt Close Figure 43 47 SALTO Software HAMS Page 48 Firstly type this user groups name and below a description detailing the main characteristic that best defines the group Given that we have not defined users yet we cannot specify the users that belong to the group though we can establish group accesses In the tag called ZONES BEING ACCESSED click on the button to assign door zones to the group Selection dialog Selected items first floor rooms second floor rooms all the rooms zwimming poal casing restaurant Main entrance elevator x Cancel Figure 44 We have to move from left hand side to the right hand side column the zones that are going to be accessed by this group of users lf we have included a zone by mistake highlight it in blue colour and click on the yellow
4. 31 10 2003 12 00 Lucas Lopez Calendar2 E E 31 10 2003 12 00 Andrea Martinez managers Calendar2 jv jv 31 10 2003 12 00 Pedro Rubio cleanning personne Calendar1 jv 31 10 20031200 Enrique Zabaleta Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted i F E New View details E E Delete Print alae gt Close ii x Cancel key l E R e rA ll An er i me Afa PAFA Figure 56 e If a user loses a key you must immediately cancel it in the user list To do so highlight the user that has lost their card and click on CANCEL KEY button e Afterwards a new card for this user has to be edited following the same procedure as previously detailed From now on the user will have a new card However should for any reason whatsoever the lost key turn up this will no longer open any of the doors where the new key has been used e f we modify any users access rights we will have also to update the users key To accomplish this task you should ask the user for their key so as to allow you to update it on the ENCODER e The colour of the icon of the key denotes its status Thus a red key means that it has changes to be updated a blue key means that its expiration date is approaching and a yellow key with an hourglass means that it has already expired 60 A Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or
5. 89 SALTO Software HAMS Page 90 MONITORING ON LINE CONTROL UNITS This window will allow us to control in real time the on line control units status and make some special operations as setting emergency open mode or emergency close mode One of the best advantages of the on line control unit is that the black list is transmitted automatically to this door by pressing the UPDATE CU button without needing to visit the door with a card just updated carrying the black list for the cancelled user This black list will be transmitted in real time if we are working with the communication master computer If we are working with another workstation the black list can take several minutes to be transmitted to the On line control unit Battery IP address 192 168 000 241 e Tick off the check box near the CU we are commanding to activate the software buttons e The OPEN DOOR button can be used to make a remote door opening if the computer we are working with is the communication manager for peripherals e With the OPEN DOOR button we can open remotely several On line control units at the same time the ones selected 90 SALTO Software HAMS Page 91 Online control units l E i x Total 1 Com Name Battery IP address a main entrance al 192 168 000 241 j Emergency open J Emergency close End emergency fe Update CU Show firmware E Close a Clear events gt 30 09 2003 15 13 44 main
6. Com Fort Direct to COM Baud rate 19200 Data bits m ka Stop bits 2 kal Parity 113 SALTO Software HAMS Page 114 SERIAL COMM PARAMETERS If the communication between the computer where HAMS is working and the computer where the PMS software is working is made through a serial link it is important that the parameters are set the same in both softwares So if you have selected 19200 as baud rate you have to make sure that the PMS administrator selects the same speed for the PMS serial link configuration The same applies to the number of data bits stop bits and parity ETHERNET PARAMETERS If the communication will be through an ethernet link we need to set up this window In order to configure this window though you have to check whether the PMS software and SALTO HAMS software are both running on the same hard disk or whether they are on different computers iew communications E x IF address Fort number je090 y Ok x Cancel PMS AND HAMS ON THE SAME HARD DISK in this case you can use the following IP address which means communication with the same Ethernet device 127 0 0 1 and the port can be 5010 for example PMS AND HAMS IN DIFFERENT COMPUTERS in this case you have to enter the IP address that belongs to the computer where the PMS software is working It is also normally necessary to check that the PMS administrator is using the IP address that belongs to the
7. Figure 59 With the ENCODER connected and powered a window like this will be displayed Programming and spare keys fake e os New programming key Oe Edit spare keys Figure 60 64 SALTO Software HAMS Page 65 Choose a new Smart card and click on the NEW PROGRAMMING KEY option you will be prompted to insert a card on the ENCODER Encoding operation is very swift You will be asked to withdraw the card from the ENCODER almost straightaway Pew Hotelbemo a 18 x File Data Hoteldata Keys PPD Tools Help af p5 E m E fa O g Doors Zones Users User groups Timed periods Timezones Calendar DST PPD Audit trail Edit spare keys gt Close lOperator admin 01 04 2002 8 45 28 inicio esil I AR JMANUALES GESTION Microsoft Jl EA HS a5 Figure 61 You can make copies of the programming key Which may be advisable for hotels with many rooms Next we will edit the spare cards that will be used for the guests You have to edit as many cards as hotel rooms Click on the EDIT SPARE CARDS button and the system will prompt you to insert and withdraw cards on the ENCODER PR HotelDemo z x Fie Data Hoteldata Keys PPD Tools Help RS p i He f EKA id Doors Zones Users User groups Timed periods Timezones et DST PPD Audit trail x Writing spare keys COM 1 x ppy programming key T 0 01 04 2002 D 1 01 04 2002 ew program
8. C 10 OC 108 C 109 C 110 D p C 201 Time ofex agp ise Read key 12 00 00 C m dit trail C 204 Start date 205 017044206 C 206 C 207 iti C 208 a Additional lt j i Legend Room lisi pgout tte Occupied Out of order X cmon Operator hotel a ee inicio S E y A Rw EIMANUALES GESTI N B SoftwareRW Microsoft SERE 9 149 Figure 70 In the previous example there is full room availability 101 excluded that is marked by an icon of a guest with his luggage You may type any room number except for room 101 As default value 100 SALTO Software HAMS Page 101 the system assigns a 24 hour validity period to the guest card If the operator wants to grant the guest a higher period he must click on the day month or year from the EXPIRATION DATE and increase these values using the small scroll arrows You can edit more than one card for each room The room may have two occupants and therefore each of them needs a card To accomplish this task increase the KEY NUMBER field value The START DATE field is usually filled with actual date If you put this date value up you can edit a card in advance for those guests whose arrival is due tomorrow or some days after The ADDITIONAL ROOMS field is used to type those additional rooms the guest will be granted access to Let us suppose that a married couple stays in a room and their children in a different one It is natural that parents want to h
9. Direct to COM g Print L gt Close Figure 66 76 A SALTO Software HAMS Page 77 e The first field refers to the length of time the downloaded data will reside in the PPDs memory As a default value the system sets a day though you are allowed to increase this duration Below you view two optional fields that can be selected if you want to customise the PPD default set up e f you tick the ENABLE EMERGENCY OPENING option it will also be present on PPD main menu even after data expiration NOTE be careful with this option since if you enable permanently the emergency opening option the PPD turns into a master key that opens all your facilities doors and could be misused if in the possession of an unauthorised person e f you tick COLLECT AUDIT TRAIL AUTOMATICALLY WHEN UPDATING LOCKS the PPD will also collect the audit trails of every door each time you update that door e The box COMMUNICATION PORT allows you to set which serial port you are using in the computer to communicate with the PPD e SALTO HAMS software allows you to use different com Ports for the PPD and the encoder You can select between using the same com Port for both or a different com Port for each one The encoder com Port is set in the EDITOR tag Encoder status From the TOOLS OPTIONS pop up menu choose EDITOR tag A window like the following will display 11 A SALTO Software HAMS Page 78 x EJ Automatic backu
10. E 24 09 2003 15 52 0 admin Logout fadmin loon ARSAN auditor E _ Date time Operator Event Obiect Additional data z 24 0972003 24 10 2004 24709 2003 24 10 2004 24709 2003 24 10 2004 24 0972003 24 10 2004 24709 2003 24 10 2004 24 0972003 24 10 2004 24 0972003 24 10 2004 24709 2003 24 10 2004 24 0972003 24 10 2004 15 x Date filtering C Last 2 days C Last days Recessescososecesoesoesoesosooe Last 3 months C Last 6 months C Last 12 months From To 02 09 200 30 09 200 Reload Order by Insertion order g Print al Purge gt Close If you select the BACK UP option in the pop up menu TOOLS the program will make a back up copy of the data base you are working with and will save it by default in the same f lder where the original data base was saved It is advisable to make a backup of your system before any major access changes are made so that you can return to your initial set up if at any time you have a computer crash or a virus It is important to keep the back up in a support 88 ALTO SALTO Software HAMS Page 89 COMPACT REPAIR This tool allows you to compact and repair the data base if it has been damaged for any reason For example a power supply failure while the HAMS software was operative PERIPHERAL MENU This menu has got 2 important options MONITORIZATION OF ON LINE CONTROL UNITS and PERIPHERAL LIST
11. Main entrance Pedro Rubio Opening not allowed invalid key oue by 27 10 2003 12 39 16 Main entrance Cristina Fuentes Opening not allowed invalid key Date time Zl 27 10 2003 12 39 20 Main entrance Andr s G mez Key updated Online pra E 27 10 2003 12 39 20 Main entrance Andr s Gomez Opening not allowed invalid key i 27 10 2003 12 44 12 Main entrance Andr s Gomez Opening not allowed invalid key oa 27 10 2003 12 44 18 Main entrance Cristina Fuentes Opening not allowed invalid key O E 27 10 2003 12 44 22 Main entrance Enrique Zabaleta Opening not allowed invalid key 27 10 2003 12 44 28 Main entrance Lucas Lopez Opening not allowed invalid key Filter E 27 10 2003 12 45 48 Main entrance Control unit updated E 27 10 2003 12 46 06 Main entrance Lucas Lopez Door opened key D Pcornect PO 27 10 2003 12 46 14 Main entrance Enrique Zabaleta Door opened key Export E 27 10 2003 12 46 22 Main entrance Cristina Fuentes Door opened key 27 10 2003 12 46 30 Main entrance Andr s Gomez Door opened key amp Print E 27 10 2003 12 46 36 Main entrance Andr s G mez Opening not allowed antipassbacl D 27 10 2003 12 46 46 Main entrance Pedro Rubio Door opened key Puce z Close gt Figure 79 The FILTER box allows you to view the audit trail regarding only to a particular user door operator You will have to select the user door operator particular item in the field SAME AS In the image below
12. OPERATORS COMPETENCIES The administrator must specify program operators and their competencies In other words which options of the main menu operators will be allowed to use The administrator could also define his own and front desk operators program access passwords Go to pop up menu TOOLS OPERATORS AND PERMISSIONS OPERATORS as is shown in the Figure BjHams Connected Hotel domus 15 x Fie Data Hoteldata Keys Peripherals Tools Help Connec tPPD Audit trail mii Auditor r ia E m M Doors s Users Operators and permissions rou DST gt Operator groups Operators Operator admin 23 09 2003 10 13 08 PPD com1 Editor COMI le inicio BS Si Z Bandeja dee Esato syste H HaMs eng m 2 CHBO A 1013 Figure 5 By default the system offers two operators admin and hotel In the following Figure you can view the Operator list and see that each one belongs to a different group with different competencies 10 SALTO Software HAMS Page 11 Wj operator list g z iol x Name ANa Operator group D admin English Administrator E English Hotel front desk New E View details H Delete Lana ose Figure 6 The 2 groups are ADMINISTRATOR and HOTEL FRONT DESK You will probably be required to create further front desk operators according to the number of employees the hotel devotes to this function
13. User group Group accesse Gil Zones E Doors 2 Outputs Name Outputs managers 001 first floor relay Description 002 second floor relay hotel managers 003 ground floor relay Users that belong to this goup e Users TEE X BI Save ep Print Close This way the complete access profile for this user group is designed The OUTPUTS option is only available in the Hams software since version 3 0 0 3 Standard software User group Group accesses Gi Zones Hi Doors Z Outputs managers all the rooms lt gt Always Description swimming pool lt gt Always casino lt gt Always restaurant lt gt Always Main entrance lt gt Always elevator lt gt Always Users that belong to this gioaup _ e Users E E Figure 45 e When you have specified every single characteristic of this user group save the changes and go on to define next group by clicking on button 50 SALTO Software HAMS Page 51 In the example here a time zone for cleaning personnel has been set up Assigning accesses to the cleaners group we can also assign them time zones using the hourglass symbol If no time zone is assigned to a door or zone of doors by default the system sets a 24 hour access to the group BHams connected Hotel domus 2 xj E m ar X BY Save f Print Close Operator admii re H
14. key 15 21 02 main entrance admin Start of forced closing online 15 23 06 main entrance Pedro Rubio Opening not allowed door in emergency state a The UPDATE CU button can be used to transmit information to the control unit when we have made a change in the data base which implies this control unit to be updated The SHOW FIRMWARE button can be used to see the firmware version for this control unit Online control units firmware updates x Name Ethernet Version Cu Version IP address main entrance 0001 01 00 0003 01 00 192 168 000 241 Firmware file Total 1 Send firmware A on line control unit is made from 2 elements the ethernet board and the CU board Ethernet board is shown as device 0001 and CU board is shown as device 0003 The firmware version for these elements has not got to be the same for both mandatory 93 SALTO Software HAMS Page 94 e Sometimes it may be necessary to update the firmware version to provide the on line control unit with new features Salto Systems will inform the customers when this operation is required In order to download a new firmware in a on line control unit follow these steps e Select the file where the new firmware file is kept in your hard disk You can do it by clicking the little button with 3 points at the right of the FIRMWARE FILE field Online control units firmware updates Name Ethernet Version Cu Version IP address m
15. 112 Introduction 112 Configuration 112 Configuration of ethernet encoders 117 SALTO Software HAMS Page 4 0 Introduction SALTO HOTEL software has been developed to manage access control of hotel or residential facilities where read write D elements are used smart cards RW buttons Proximity cards Using this system two main tasks can be accomplished Design of the locking schedule and initialisation of the locks Hotel front desk clerks can edit and program guests keys The ability of managing On line wall readers and up daters it is a feature only available in the Hams Connected software These functions are not supplied with the standard Hams software Pa Hams connected 180903 E l l x Fie Data Hoteldata Keys Peripherals Tools Help H m e E g AS User groups Timed periods Timezones Calendar DST Connec tPPD Audit trail Operator admin 23 09 2003 9 54 15 PPD com1 Editor COM1 PMS tepfip La PAinicio BESS A Bandeja dee pato SYSTE B HAMS eng m A rogna 9 54 Figure 1 Once the locking schedule has been designed we can transfer it to every door within our facilities by PPD a small portable programming device which will be essential to implement the installation and to audit doors whenever you want To sum up you will need the following elements in order to manage hotel access control SALTO Software HAMS Page 5 Salto Hams Soft
16. 12 00 Andrea Martinez managers Calendar jv jv 31 10 2003 12 00 Pedro Rubio cleanning personne Calendar jv 31 10 2003 12 00 E Enrique Zabaleta maintenance Calendar1 Mi E Hi a Ej Key assignmen Q Update key i El Delete EB Print gt Close 3K Cancel key rT i il awe a x wesw M m Aa PATA nira r t If there is any doubt about the need of re edit the user cards this can be wall reader cleared by the light signals given by the Salto Virtual net 6l A SALTO Software HAMS Page 62 The light signals are different depending on the technology e Smart card orange flashing light key is being updated followed by a fix light red or green door close door open This is the standard sequence If after that there is a fixed orange light then this means that the key needs re edition button and proximity cards blue flashing light key is being updated followed by a fixed light red or green door close door open This is the standard sequence IF after that there is a fixed blue light this means that the key needs re edition Guest groups Although guest groups is the element we defined at the beginning of this process we need to re visit it to set up optional accesses swimming pool restaurant etc Select the HOTEL DATA pop up menu and the GUEST GROUP option Optional accesses can be useful for hotels offering various boarding levels with or without swimming pool access
17. Audit trail d periods Timezones Calendar DST Connect PPD AGF Checkin F4 Fa Checkout F6 amp Guest Copy FS X Cancelation of guest lost keys Automatic key update Operator admin 24 09 2003 15 14 14 PPD COM1 Editor COM1 EH inicio FI SS Z Bandeja Fsartos s Hams en Hams c G2 CHO AS 15 14 You will have to fill out the required information The expiration date for this card will be 1 hour as from the moment of encoding It is possible to give access to this person for up to 4 different rooms Once he has accessed the room or rooms the card will no longer be valid One shot key i i xj aA Doors 1 Mo 2 o2 3 foa 0 4 PO Start date 02 04 2003 08 30 Expiration date 02 04 2003 09 30 Automatic key up date There is an option in the KEYS menu called AUTOMATIC KEY UP DATE which allows you to up date the user cards without needing to go to the user list and select the required user 68 SALTO Software HAMS Page 69 This function leaves the encoder in the requesting key status and it will automatically update user access profiles new and eliminated user cards on every user card inserted It does not matter in which order the user cards are inserted The expiration date given to these cards will be the same for all users and it is the value stated at TOOLS OPTIONS USER in days This function allows the system administrator to
18. EE BE GUOEE ECCE ZZEE Zecca ESSEE EOGGU CEECEE CCEED Zecae EEEE EQGGH COCER CCEE ZcETE 2E EQEHU GOCE ZECE EEEE CECEN ERACE GOO CECE CZZEE Zacr ERSEN GCOCE KCEE CEECEE ZEZE El H E Hi EL LT fe COGUO ZCECEG CEEE cecce EE 2 3 5 GECEE CECEEE EZEC EcERE EE ERCEG GUGUE ECCE ZEER Gcceu EREE EQGGH ZECEL GCEED ZcEGE HE BEBREERBEEEEECEERCEESEES ECEE Bee Day type m a a a Normal Holidays Speciall Special2 January February March April May June September October November December Name Calendar2 Description amp Print Close Figure 40 44 A SALTO Software HAMS Page 45 e Remember to assign the different calendars 1 and 2 to the different users and user groups as is later detailed in the user and users groups definition section Time change DST stands for the English Daylight Saving Time that is to say the time change that takes place with a view to saving power by means of daylight optimisation This time change is generally made shortly after vernal equinox and autumnal equinox putting time forward in the former and putting time backward in the latter Salto electronic locks perform time change automatically if it is set up in the software Click on the DST icon on the Toolbar and you will get a window similar to this A Daylight Saying Time y a l O x 20
19. This requirement is met by the latest operating systems such as Windows 2000 or Millennium where MDAC 2 5 is a default installed option However if you have Windows 98 or NT installed it may not be contained To find out perform the following steps SALTO Software HAMS Page 7 Open RW application as administrator and select the pop up menu HELP ABOUT Then a window with the system general information will be displayed where you could learn the MDAC version installed on your hard disk If you do not have this program installed or its version is lower than 2 1 then you will need to install MDAC on your system MDAC INSTALLATION ON YOUR SYSTEM SALTO installation program contains also the executable file mdac_typ exe that runs MDAC 2 5 version Before proceeding to install this perform the following steps Check that your system has no MDAC or a lower version than 2 1 already installed see previous paragraph Close all currently active applications above all those that could use MDAC such as Word Excel Access Power Point Internet Explorer Outlook etc When Windows 2000 or NT installed as a precautionary measure log in as a user with administrator privileges Double click the executable file mdac_typ exe contained in the CD ROM provided by SALTO in order to install in your hard disk 2 5 version To localise this file select the path D Mdac Mdac2 5SP2 Language mdac_typ It is advisable
20. To create a new operator click the NEW button on the bottom part of the window A blank window will be displayed as shown in the following Figure Mame Operator grou hotel2 Hotel front desk 7 Username Hotel front desk hotel Maintenance Securit Password soo 7 7 H X B4 Save gt Close Figure 7 11 SALTO Software HAMS Page 12 e You will have to write the operator s name your user name that is stored at the login and a password as well as to define which of the 4 groups the operator belongs to in this example it is a front desk operator e You will have to write the password twice and write it exactly the same both times in order to be able to save the changes e The system has by default 4 operator groups Administrator Hotel front desk Maintenance and security e Specify also the language this operator will use when running the application e Next save changes and close the window e You must immediately inform the password you have just registered to the operator since he will need it to access the application Follow this procedure as many times as is required for the new operators you want to create and you will see how the operator list grows Figure 8 Once you have created the necessary new operators on your system you may close this window and return to the TOOLS OPERATORS AND PERMISSIONS OPERATORS GROUPS pull up menu Within this option oper
21. arrow pointing left to put it back to the left column Yellow double arrow performs the same function as single arrow but instead of moving an individual zone they move all zones from source to target column In this window we can specify to which zones the group is allowed access clicking on the button and we can also determine group time zones clicking on the hourglass symbol 48 SALTO Software HAMS Page 49 e Authorising a group access into a zone implies that all the users who belong to that group may enter every door of the zone Selection dialog Eo o x Non selected tems first floor rooms second floor rooms Selected items all the rooms swimming pool casing restaurant Main entrance elevator le Le amp x Cancel In the group details window there is a tag titled DOORS BEING ACCESSED The procedure for completing this box is similar to that of the ZONES BEING ACCESSED box the only difference is that instead of assigning accesses by zones they are assigned by individual doors This option may be used for a single door but access by door zones management is generally recommended as this saves time and chip key memory It is also necessary to assign outputs to this user group if necessary The tag OUTPUTS works in the same way as zones or doors and here we can select the relays that are going to be commanded by this user group 49 SALTO Software HAMS Page 50
22. be cancelled excluding hotel personnel Users cards Check out Guest departures When a guest checks out in advance of his due check out date leaves early we have to inform the system that the room is available You just have to click on the CHECK OUT button from the front desk main menu A window like this will be displayed Hotel checkout E x Rooms to checkout Wf OK gt Close Figure 72 102 SALTO Software HAMS Page 103 Type the number of the room that becomes empty and then validate it with OK key uA A Checkin Checkout Hotel checkout D information G Read key V a The Following rooms have been checked out Audit trail Logout LANGUAGE Room list Operator hotel 01 04 2002 10 26 52 PMinicio a A rw MANUALES GESTION E softwarerw Microsoft SERE 10 26 Figure 73 The system confirms the rooms that have been checked out and we accept it by clicking on the OK key Copying hotel guest keys It may be the case that during a guests stay they request additional keys ie for a room occupied by two or more guests You create additional keys you have just to click on the COPY KEY button in the front desk main menu and type the room number we want to make a key copy of The copy key will include all of the other access features of the original key 103 SALTO Software HAMS Page 104 Copy hotel key x
23. defined e We have to specify which user group this person belongs to As we have already created users groups then we must select one for this user e We get a check box titled USE EXTENDED OPENING TIME Tick this check box if our user is a handicapped person e The OVERRIDE PRIVACY check box must only be ticked when we want a user to have the privilege of accessing a guests room even when the door has been locked from the inside 53 SALTO Software HAMS Page 54 The SET IN OFFICE check box may be ticked to allow users who are responsible for setting doors into office mode to do so The USE ANTIPASS BACK check box may be ticked off to allow this special access mode for users who must have it in the doors where this access mode has been selected The antipass back time can be selected in TOOLS OPTION LOCK in hours and minutes lf a user has not got the ANTIPASS BACK check box ticked off this user will have a standard access so he wont have any restriction to enter twice by the same door The check box AUDIT OPENINGS IN THE KEY can be marked if we want this user to have his personal audit trail on his key recorded by doors In the lower left hand side you find a box titled KEY STATUS In this box will appear the characteristics of the card assigned to this user when user keys have been assigned The box titled KEY UPDATING displays information about the key updating procedure The check box WITH EXPIRATION shou
24. list or only the details that relate to one particular timezone 41 A SALTO Software HAMS Page 42 Timezones tt al aj a I Mame Color Timezone 1 Same a Description E CA Timezone 2 r ae 7 Timezone 7 imezone for cleanning group CS Timezone 4 12 34 From To a NO rears m e c a _ E a T E a lt a erer f lt a an a Q Teemme GO Fm fom AA Teo re e A a Timezone 19 TEE 20 Clear Gove Sh Print gt Close Timezone 21 Timezone 1 Figure 37 e Remember to assign the time zones to users or users group as is detailed later in the user and users groups definition section Calendars e tis essential to define calendars within our locking schedule for two main reasons Calendar O is used by the electronic locks when they operate in timed mode timed office mode automatic Opening mode so as to define on which days their periods are to be applied This is also the calendar assigned to users without expiration date in their keys The remaining calendars are for users to define on which days their access time zones are applicable To define our calendars you just have to click on the calendar icon on the Toolbar 42 SALTO Software HAMS Page 43 Bj calendars E 2003 gt 10 x January BEE i 0 CalendarO JEE Febuary 17 3 E 2 Calendar2 March LI DE E 3 Calendar3 April fale E a oe T ii 6 Calendar6 June Aaa EG al 7 Calendar July
25. means that data transfer is in progress e lf by mistake this communication is interrupted for longer than three seconds you will have to repeat the communication e Repeat these steps with every door within your facilities Take into account that door names will not disappear from 73 SALTO Software HAMS Page 74 the door list contained in the INITIALIZE option by having simply initialized a door This will allow you to reinitialize a door if you have given it a wrong name When you have completed the initialization process reconnect the PPD to your computer through the serial cable and click on CONNECT PPD icon This will update software data comparing it with actual battery status values as well as pending updates At this point INITIALIZE LOCKS menu option will not appear on your PPD main menu 74 SALTO Software HAMS Page 75 4 Advanced options In this section some features will be described which on some occasions are not essential but they prove to be very important to designing the locking schedule General info Go to the TOOLS pop up menu and click on OPTIONS option The first tag we obtain displays in the PROPERTY NAME This is the name we gave to the data base at the start We will also have more boxes CITY and STATE COUNTRY Please fill in these fields according to your facilities address It is also important to fill in the FIRST DAY OF THE WEEK field since this piece of information ha
26. pog E 8 Calendar8 August 819 a 9 Calendar3 ANRI pgg B October EB E November BEE E December pgg 1819 20 B Day type Name Calendard B B L B B Normal Holidays Speciall Special2 b ay Save eae Print gt Close Figure 38 e A window like the one above will be displayed We can name our first calendar and provide it with a relevant description e It is advisable to define the calendar for the current year and for the following year if possible To go to the next year you have just to click on the red scroll arrow on the upper part of the window e There are four categories for each day Normal Holidays Special 1 and Special 2 and 9 calendars for users e Using the mouse you can tick off a group of days in the calendar Drag the mouse whilst you keep the right mouse button pressed down e Next you must click on the box in the lower part of the screen which corresponds to the day category you want to assign to this group of days and you will see how the days selected change colour according to their type selection e It is important to bear in mind that if a user has access to a door on public holidays it does not depend only on the calendar but also on that users time zone being enabled for holidays or special days e When you have completed calendar definition you will obtain something similar to the figure below 43 Pj calendars a E 2 Calendar2 Marc
27. the most convenient criteria by name by surname by calendar by group by expiration date The PRINT button can be used to obtain a hardcopy report for the user list You can select between printing all of the user lists or only the details that relate to one particular user a user profile USER KEY ASSIGNMENT Once you have completed user list definition we can then proceed to assign each user their key Smart Card Ibuttton proximity In order to do so you must connect the ENCODER to the serial port of your computer You must also supply power to the ENCODER plugging the feeder provided to a 220 240 V AC 50 Hz socket and inserting the respective jack into the ENCODER To assign user keys follow the steps detailed below A TS list Not use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted i Q View details E Delete EB Print gt Close UE E nea eA A et 0 See es ee ME 4 ees Do to on Figure 52 57 SALTO Software HAMS Page 58 e From the user list highlight a user with the mouse Then click on the ASSIGN KEY button that can be found on the lower right hand side corner of the window Mame Andrea Martinez Start date Time 24 09 2003 1440 Expiration date Time 2410 el P Jo L Figure 53 e The system assigns a natural month period by default to provide user access When you want to modify this period click on the day mo
28. time it has been opened the list is empty 18 SALTO Software HAMS Page 19 1O x 0 Update A ame Battery Battery status date Group Open time Ea ofl Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Figure 16 Move the mouse over the bottom left hand side button called NEW to define the first hotel room CO x Room data Guest data F Name Guest group NONE nd Description I Use increased open time Open time sec Increased open time 6 20 Connected door J7 Is online il Update doo J Audit on keys Update door mm ER Save gt Finse m lt Be x s Anam El B E S g A Bandeja de e Esato syste B HAMS eng M A HAMS Conre a gt QE Zi Figure 17 e Inthe first space write the room number or room name e Inthe box that says OPEN TIME you will notice that it has a time value by default of 6 seconds You may modify this value to increase or decrease it INCREASED OPEN TIME is the open time value for handicapped or hands 19 SALTO Software HAMS Page 20 full people By default the time value is 20 seconds although again it may be increased or decreased e The box titled CONNECTED DOOR will only be used if the room has a On line wall reader instead of an escutcheon In this case we have to tick the check box IS ON LINE and use the button CONFIGU
29. to go directly to he first or to the last elements of the list The box called SORT BY is used to sort the zones list alphabetically by Zone name or by zone description The PRINT button can be used to obtain a hardcopy report from the zone list You can select between printing all of the zone list or only the details that relate to one particular zone It is posible that one control unit is connected to a relay extension board so one allowed user will be able to activate only one or several relays for example in an elevator In our example guests 35 SALTO Software HAMS Page 36 in second floor will be able to go to second floor using the elevator and also ground level but they won t be able to go to first floor using the elevator In our example we have also 2 elevators but they give access to the same areas so the outputs relating every elevator are the same Output 1 first floor Output 2 second floor Output 3 ground level We have to create so many outputs as relays the extension board is going to control and then these outputs can be assigned to users and guest groups in the same way zones are assigned It is very important to have into account the fact that in order a user is able to activate one relay he needs to activate first the wall reader which is linked to this relay extension board In our example we are going to create 3 outputs for the relay extension board The first output will be t
30. to read the mdac_readme file to obtain more information A SALTO Software HAMS Page 8 2 Software operators and competencies RW program has two aspects depending on the user name that begins the login session By default the program has two user names ADMIN for the administrator HOTEL for front desk clerks The first time you login the program must be opened using the administrator login To open the program double click the shortcut icon on the desktop A window like Figure 1 with 2 fields will be displayed User name type admin in upper case Password in your first login session is not necessary to choose one Validate both fields by clicking the OK box User name admin Pazzword x Cancel Figure 2 Since it is the first time that we have opened the program Toolbar icons are disabled as greyed out In order to activate the Toolbar you need to name the data base that we will be using And assign a path and a directory in your computer e Click on the popup menu FILE e Select NEW BD option Figure 3 e A window like that of Figure 3 will display SALTO Software HAMS Page 9 aj Hams connected 180903 E l18 x Fie Data Hoteldata Keys Peripherals Tools Help o Users User groups Timed periods Timezones Calendar DST p5 Connect PPD Audit trail gt Open DB Logout Change language gt Exit Operator admin 23 09 2003
31. user group list You can select between printing all of the user group lists or only the details that relate to one particular user group In this section we will define the users characteristics Users are the hotel personnel staff members Guests should never be classified as users since they are constantly changing Click with the mouse on the USERS icon on the Toolbar A window like this one will be displayed Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Q View details i mm aR wea eA AR a a aS anos a eS ow MPAA Ne Figure 47 52 SALTO Software HAMS Page 53 e Given that it is the first time we have opened the users list the list is empty e Click on the NEW button to create the first user e A window like this one will be displayed User accesses Gl Zones I Doors Z Outputs i ones passport number Calendar Group Calendari NONE v Use extended opening time Override privacy Office Use anti passback Key update Ba Audit openings in the key V Wih an Update period Key status 30 Days No key assigned Last update date Valid until 7 tart an 2410 2003 j gt H X Save e Type our first user name and surname e We have the ability to assign a calendar to our first user according to the calendar settings we have previously
32. with the EMERGENCY OPEN before this EMERGENCY CLOSE MODE finishes by clicking the END EMERGENCY button Online control units x Total 1 9 Open door j Emergency open Com Name oO main entrance Batter IP address 192 168 000 241 End emergency Fe Update CU Show firmware gt Close Clear events gt 30 09 2003 15 13 44 main entrance gt 30 09 2003 15 16 06 main entrance gt 30 09 2003 15 17 28 main entrance gt 30 09 2003 15 20 42 main entrance gt 30 09 2003 15 21 02 main entrance admin admin admin Pedro Rubio admin Door opened online Start office mode online End office mode fonline Door opened key Start of forced closing online In the image on top we can see how 1 allowed user may enter the door But then after setting the EMERGENCY CLOSED MODE 3 minutes later Pedro Rubio is no longer able to enter because of the emergency closed mode Image below 92 SALTO Software HAMS Page 93 Online control units l x Com Name Battery IP address Total 1 oO main entrance g 192 168 000 241 9 Open door j Emergency open End emergency be Update CU Show firmware Close a Clear events 15 13 44 main entrance admin Door opened online 15 16 06 main entrance admin Start office mode fonline 15 17 28 main entrance admin End office mode online 15 20 42 main entrance Pedro Rubio Door opened
33. 0 2003 9 14 34 PPD COMI Editor comi ka Ptnicio HS S Bandeja Enpost ven Esato s Hams en namsc LSLE 914 It is necessary to press the CLR button in the updater circuit for some seconds until the green LED starts blinking and then we must press the ADDRESS button in the software and wait for some seconds as in the image on top If we do not receive an error message it is assumed that the updater has caught the IP address properly The updater will be working continuosly and it will update any staff card which is inserted giving it a new expiration time which is 97 SALTO Software HAMS Page 98 the one shown in TOOLS OPTIONS USER The updater will also transmit the black list regarding the cancelled user keys The updater does not update guest cards it updates staff cards A Peripheral list s Ethernet encoder New Q View details El Delete amp Print gt Close All the updaters UD2kit UDSkit and UD8kit are actually ethernet encoders for wall mounting 98 A SALTO Software HAMS Page 99 5 Front desk operator This last chapter of this manual accounts for main menu options that handle front desk operators The main functions that they will be using are CHECK IN and CHECK OUT That is to say new guest card editing and hotel room status monitoring occupied or free As has already been explained if you begin login of the software with the
34. 000 0016 Groceesnag 108 Fact date 26 04 2002 Please wait A Be Back Office Batter hich AEE BZ Casino Language English x elevator 1 f x Memory kb 128 amp elevator 2 t X main entrance 4 Update required x Restaurant p Update required RARS 1 x Swimming pool F Update required x Actions to do Select doors Allow emergency opening Select all Download IV Initialize locks Select pending doors gt Close Deselect all Operator ad SLE Total 27 J inicio B E S Z A Bandeja satos s Hams en Hams c LSCH9 AS 1517 e Now you can disconnect serial cable and go to every door to initialize them e Connect to the PPD the cable connected to a special card with 3 conductors on the opposite end you will have a RJ11 phone connector e Approach to the first door of your system plug in the special cable and turn the PPD on e From the main menu window select INITIALIZE option You will get the door list Now choose the door that you want to initialize Be especially careful when performing this step since the door name is limited e When you view on screen the name of the door to be initialized click on the OK button of the PPD and the device will request that you connect it to the lock e You will get on the PPD screen a CONNECT TO LOCK message Insert in the lock reader the card cable and watch the PPD screen You will get a progress bar and a sharp beep sound emitted that
35. 02 gt O 2 5 6 fos tess set 2 e easlen ze2foo eu February e sel sso elt sl of20 2r ales es ee eri2o Maoh LL f f2L8 5 6 2 2 9s 1219 sea gt 202 2 eafad 2s e7 20 aa1 Apii poggu GOCE EEERE GEGE GRENE HE O ESBE BROUE El Ecce CECE ME EREEE BEGOU OLEE gecEG HE Jul BERS goeg EGE CETAN ii August DECE cecER EEG GEcEG DE leafes eslalBlee 2o aos November EJE alee 20 20fee December BRGRS Se CBDgCd ECE cecru DE V Enable DST Month Day Time DST Forward March a l2 Ag DST Backward October gt 27 Jh 6 September October E U E E EE E E E E E g E E E E ES ae 2 ricio 9 a t SBandeja S software Gycsipocu A p w SU CHARS 1 Figure 41 e You can either enable or not time change by ticking off the ENABLE DTS check box that is located on the bottom left hand side of the window e You may also change the time at which the time change DAY and HOUR takes place using the bottom right hand side arrows of the window 45 A SALTO Software HAMS Page 46 e f you modify time change day the symbol that embodies it will be moved in the calendar accordingly A PESTA Saving Time E 10l x 2002 gt O EBBBE BEBEG CECEC ZECE CECJE EE O EBEEG BGGUU ECEC CEEE GEGEE Maren BEEG GGG EECECE ZEEE GEGEE nME ama pBBEU DBCEE ECEEE CERET CREEE HE May ERBE GROU
36. 10 04 58 PPD COM1 Editor COM1 PMS tcpfip l inicio HS S Z A Bandeja dee Esato syste MYHaMs eng m HAMS conne QED BS 10 04 Figure 3 Assign a name to the data base you will be dealing with Property name and a directory in your hard disk if working on multiworkstation mode you will provide the path to the server You can write the softtware serial number in the matching field this is a just informative purpose field lf the application is used in multiworkstation mode It is important not forget the directory name where the data base will be saved as well as doing backup copies of the data base since the whole locking schedule is intrinsically linked to it Validate data base name and location click OK button lolx Property name Hotel domus Serial No hamscon 118361 Select folder 4 AC_SALTO on Server Administraci n on Server y ARCHIVO on Serveri Y BackUp Carlos on Serverl Y BackUp_Gonzalo on Server BackUp_Igor on Serveri y BackUp_lfaki on Serverl BackUp_Javier on Server BackUp_Juan on Server BackUp_Marc on Server BackUp_Marketing on Server BackUp_Marta on Server BackUp_Miguel on Server BackUp_Mikel on Server Y BackUp_Oscar on Server 4 BackUp_Rita on Server 4 BackUp_Ruben on Server1 Ad ee Figure 4 SALTO Software HAMS Page 10
37. 72 On the lower left hand side corner we find a box called ACTIONS TO DO In this box we will tick off those actions to be done with PPD 1 If we tick off ALLOW EMERGENCY OPENING this option will later be shown on the PPD menu 2 If we tick off INITIALIZE LOCKS this option will later be shown on the PPD menu We will now perform this action To tick off these two possible options bear in mind that it is not enuogh to tick off the action to do but also to mark with a cross the door or doors on which you want to do the action e f we do not tick off any of these two options the only option available in the PPD will be Update locks e We can change the language of PPD display messages In order to do that click on the CHANGE LANGUAGE option e When we get all doors arranged in order click on the DOWNLOAD TO PPD option e Data transfer from computer to PPD will last a few seconds Watch the computer screen and when you see the progress bar of the active window reaches 100 you will Know the transfer is over iy SALTO Software HAMS Page 73 x Status Valid until y opone treqanrca S R 5 h F Update required ga F Update required 44 p Update required 5 p Update required 4 t p Update required Update required Save as PPD order F Update required Update required as d xj MPPD status Processing 5 Version 01 00 Serial number 171
38. E ECEE cgccg o cecRa sume EBENE GOGOU COCER ECEEG ZERE ME O 5 2 2 5 BBCEE ECCEEE cEgcg ERoEE O ESEB GOROV ECEZEE CEEE CECEK September EAREN COGUO HETEC EECEE EEEEU E October 2 amp e fref tel sso se efaa NT movember FEE afi els filial lesen TT vecem EREE Etiek al V Enable DST Month Day DST Forward March jja z2 a DST Backward October gt 27 gt 3 8 Esae ara TAWA m fin icio 6 4 t EiBandeja Software Gyc pocu A R W S20 CHARS 1 e You can also set the time change for next year if you wish Click on the red arrow right of the window upper part to move on to the next year e Save changes when you have finished establishing appropriate parameters for time change e It is recommended to enable automatic time change since if it is not software enabled you will have to update every door in your hotel using the PPD on the scheduled date of the change si Users groups It is advisable to take heed of the fact that users are hotel personnel staff members but never guests Users groups are definable groups of users that share a common feature For instance we can group together users by job type or department like cleaners etc tend to share time zones and accesses Click on the USERS GROUP icon on the Toolbar 46 SALTO Software HAMS Page 47 A window like this will be displayed A TS group list
39. K with the standard timeout delay 2000 miliseconds If the network is very slow a good value would be 4000 or 6000 milliseconds 84 A SALTO Software HAMS Page 85 AUTOMATIC BACK UP It is very important to make a back up of the data base initially after setting up the system for the first time and then from time to time as the system is used This will protect you against a computer crash situation or a situation where the original data base has been corrupted It is a good idea to make the back up on a regular basis so that the changes we make when modifying the system are all included in the back up General Lock User Hotel PPD Editor Z Automatic backup PMS Accesones 4 Online Advanced W Enable automatic backup Automatic backup parameters Frequency Dail Time Fath es erer BackUp_FitasHotel domus Backups a Save e Print L gt Close e The check box ENABLE AUTOMATIC BACK UP allows us to activate this function e The FREQUENCY can be DAILY WEEKLY or MONTHLY e You can also select the day of the week when the back up will be done and the hour from 0 to 24 e It is advisable not to make the back up on the hard disk but rather on the server in a Local Area Network for example Click the button to the right of the field PATH and you will be able to select a destination for your back up file 85 A SALTO Software HAMS Page 86 On line Thi
40. Multiple item insertion a X Frefix From finz To fiio Suffix Sample 102 110 y OF M Cancel Figure 19 You must complete the FROM first room number to be inserted and TO last room number to be inserted boxes It is not essential to fill in SUFIX and PREFIX fields SAME AS field allows you to assign the same characteristics of the first room created to the room numbers inserted here 21 SALTO Software HAMS Page 22 first floor quests first floor quests first floor quests first floor quests first floor quests first floor quests first floor quests first floor quests first floor guests first floor quests Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New E Delete gt Close Figure 20 If we follow the same procedure explained above we can create the second floor hotel rooms assigning the second guests group to them The list we will finally obtain should look similar to the one below A Broom list first floor guests first floor guests first floor quests first floor guests first floor quests first floor quests first floor guests first floor quests first floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests second floor quests Note use Ctrl Mouse left bu
41. RE CONNECTION to give it an IP address and initialize it at the same time e On the right hand side column you may view the groups list You should select one of the guest groups from those previously defined e If the room has facilities for handicapped people we will tick off USE INCREASED OPEN TIME With this option selected there will be an increase in the time in which the lock opening is delayed after inserting any card key e The AUDIT ON KEY check box can be marked if we want the escutcheon to record the opening events on staff keys You need to enable this feature on both escutcheons and keys users e Finally we can save the changes and we may go on to define other rooms following the same procedure Open time sec Increase d open time H gt Save 4 amp 4 Ranm oi gt Clase BE A Bandia Bsatos l Hamse Ciciipocu S Hamsen GID By Figure 18 If several rooms share some given characteristics you can create several rooms at a time To do this press CTRL button of your 20 SALTO Software HAMS Page 21 PC keyboard whilst clicking on the NEW button of the application once you are on the ROOMS LIST window Multiple item insertion x Frefix From fioz te fios Suffix Sample 102 103 Came az 101 y OF M Cancel In this instance we are about to create the remaining rooms of the hotel first floor
42. SALTO HAMS Connected USER S MANUAL A SALTO Software HAMS 0 INTRODUCTION 1 PROGRAM INSTALLATION MDAC MDAC INSTALLATION ON YOUR SYSTEM 2 SOFTWARE OPERATORS AND COMPETENCIES OPERATORS COMPETENCIES 3 ADMINISTRATOR OPERATOR Guests Groups Rooms Doors Zones Outputs Time periods Time zones Calendars Time change Users groups Users USER KEY ASSIGNMENT Guest groups Programming and spare cards Cancelation of a lost guest card One shot key Automatic key up date Using PPD Initialization Initializing doors Page 1 15 16 18 23 30 35 38 40 42 45 46 52 57 62 63 66 67 68 70 70 A SALTO Software HAMS 4 ADVANCED OPTIONS General info PPD status Encoder status Lock status Hotel Accessories Advanced parameters AUTOMATIC BACK UP On line User More useful tools AUDITOR BACK UP COMPACT REPAIR PERIPHERAL MENU MONITORING ON LINE CONTROL UNITS PERIPHERAL LIST 5 FRONT DESK OPERATOR Check in New guest arrives Check out Guest departures Copying hotel guest keys Reading keys PPD connection Portable programmer Audit Trail Collecting door opening data Hotel rooms status Language Language change Log out Change operator Page 2 75 75 76 77 78 80 81 83 85 86 86 87 87 89 89 95 99 99 102 103 104 106 107 110 111 111 A SALTO Software HAMS Page 3 6 SALTO PMS INTERFACE CONFIGURATION
43. TO Software HAMS Page 14 In order to modify competencies of an existing group you must highlight this group in the list the line turns blue and click the VIEW DETAILS button A window like that of the Figure 11 will be displayed Operator group x Operations allowed to this group S DATA Z M E Edit doors Edit staff user M Edit staff group Hotel front desk group r z ai it timezone Description af Edit timed period M E Edit calendar Operators Edit DST hotell M Output list PMS E HOTEL DATA hotel h Edit rooms M A Edit quest group B KEY x Ge Read key x Delete key 0 Programming spare key igh Checkin xX amp Copy guest key x fa Checkout X Guest cancel key a X Cancelation of guest lost keys i PA One shot key 3 E amp Automatic key update x mOperators that belong to this group m a H X zi gt Close 7 Jaye E 6 aA G Bandeja de e sarto syste f Hams eng m A HAMS conne HA QAE Figure 11 e From this window the operator may add or delete program functionality by clicking with the mouse on the check boxes located on the left hand side of every option If the option is selected this option will appear as an enabled option for the operator handling the program Were the option is left blank it will not appear as an enabled option for the operator within this group e The a
44. UDIT TRAIL window because the audit trail data will increasingly occupy more computer memory In order to do this just press the PURGE button Hotel rooms status As it has been previously detailed you can view the room list by pressing F2 key on your keyboard This list can also be viewed by clicking on the ROOM STATUS key from the front desk menu This list shows room status as either available or occupied a 101 02 04 2002 12 00 00 F 102 02 04 2002 12 00 00 o e 103 b A 104 Checkin 105 110 2s 4 202 Read key 703 204 205 206 207 al 208 anA Legend Room list Operator hotel E Minicio E Ha g A Rw SIMANUALES GESTION B softwareRW Microsoft EAS 11 37 Figure 80 Click on the OK key when finished 110 A SALTO Software HAMS Page 111 Language Language change As default language Salto RW software for access control has English although you may modify it clicking on the LANGUAGES key from the front desk main menu and choosing another amongst those in the list Log out Change operator When the administrator wants to make use of the access control application he has only to click on the LOG OUT key from the front desk menu to get the login window again User name admin Pazzword x Cancel Figure 81 The administrator can then type in their password if it was set on the TOOLS OPERATORS AND PERMISSIONS option and cl
45. ain entrance 0001 01 00 0003 01 00 192 168 000 241 Firmware file Total 1 C Archivos de programa SALTO HAMS FIRMWARE saltofirmw_0001_0100 txt Send firmware gt Close In the example the selected file has 2 numbers the first means the device it is used for ethernet board and the second is the version for this firmware Now you can click the SEND FIRMWARE button to transmit the firmware file FY HAMS Connected Hotel domus E x File Data Hnteldata Kewe Derinherale Tnne Heln online control units e xj Con SL xi Name Ethernet Version cu Version IP address main entrance 0001 01 00 0003 01 00 192 168 000 241 Updating Control units firmware gt Firmware file C Archivos de programa SALTOSHAMS FIRMWARE saltofirmw_0001_0100 txt i E Close inicio B E G A Bandeja PPsartos Hams c Gic ipocu Hams LS QED Sika 15 36 94 SALTO Software HAMS Page 95 This operation will take several seconds At the end of the transmission you will get a confirmation message from the software to assure the operation has been finished successfully It is possible to send the firmware file to several control units at the same time Then you can repeat the procedure with the firware for device 0003 which is the CU control board This firmware files will be supplied by Salto when necessary PERIPHERAL LIST This list has 2 functions creating On line devices such as On l
46. anti pass back function working it is also necessary to select this option for the user in the user access profile user list We can define the anti pass back delay time in TOOLS OPTIONS LOCK The AUDIT ON KEYS check box can be marked if we want the escutcheon to record the opening events on the Staff keys You need to enable this feature on both escutcheons and keys users On line features are only available in the Hams software connected Not in the standard Hams software If the door is a wall reader with On line control unit CU50EN CUS50ENSVN then you have to mark the check box IS ON LINE The CONFIGURE CONNECTION BUTTON is used to assign an IP address to this device and initialize it at the same time The UPDATE DOOR button can be used to transmit new information to this On line door when changes are made 26 SALTO Software HAMS Page 27 Open mode and periods Groups and users that access this door Open mode Po ome zx Timezones Name Description M Connected door CU50enSV N IV Is online Open time sec Increased open time Configure connection 4 20 m nti passback Update door V Enable anti passback f From outside to inside f Zones this door belongs to Be Zones From inside to outside Timezones Audit on keys Lock state Fo Update required Valid until Firmware Fa o a o m aH EH Print E Close i rmm
47. ard Sometimes it may happen that a hotel guest leaves before the stablished check out date taking his guest card with him In this situation the administrator can cancell this guest card so if it is found by an unknown person he would not be able to use the hotel services pool casino room etc Select the KEYS menu and go to CANCELATION OF GUEST LOST CARD a window like the follwing will be shown 66 A SALTO Software HAMS Page 67 Cancelation of guest lost keys a x Room 101 Press F2 to see room list X Cancel key gt Close Here the administrator should write the room number to be cancelled in order to inform the system about this guest is no longer valid Then to make an effective operation it is necessary to up date any card of a member of staff and visit the room and doors in question Swimming pool casino and insert the card This will also update the doors cancelling the lost guest key black list One shot key It is possible to edit a one shot key for a person who is only allowed to open a door once for example a maintenance person In order to do this just select the option ONE SHOT KEY in the KEYS menu 67 A SALTO Software HAMS Page 68 A ESS Connected Hotel domus E 12 x File Data Hoteldata Keys Peripherals Tools Help E He Ge Read key Ez Doors Zones X Delete key FB Edit programming spare keys Edit guest cancel key lt D p5
48. assign it to a On line device Mame Signal Description Address IF address 000 000 000 000 Peripheral type Ethernet encoder kd a Run update reader Enable beeper We are going to create an updater in our example This operation can only be made if we are working with the peripheral master computer TOOLS OPTIONS ON LINE Let s click the new button in the PERIPHERAL LIST and we can give a name to the device Also it is necessary to write an IP address for it and select between ETHERNET ENCODER and ON LINE CONTROL UNIT 96 SALTO Software HAMS Page 97 Mame updater Signal Description JUD5kit Address IF address fi 927 168 000 243 Peripheral type Ethernet encoder r a W Run update reader Enable beeper e a Gave gt Close It is necessary to tick off the check box RUN UPDATE READER if we are creating an on line updater lf we want the updater to beep while in operation let s tick off the ENABLE BEEPER check box also Then changes must be saved and we can assign the IP address to this device Fos e mA 8 A A mie Scan on Signal Address x al Name LALN updater Signal Description UDSkit IP address fi 92 168 000 243 Peripheral type Ethernet encoder 7 A V Run update reader I Enable beeper n a eN x E New El Delete Ee Print Close Operator admin 01 1
49. ator competencies can be set 12 SALTO Software HAMS Page 13 A FES Connected Hotel domus E le x F ile Data Hotel data Keys Per ipt 1er als Tools Help if E u Cal Operators and permissions Q roups Connect PPD Audi trail Doors Zones Users DST Make backup Operators Restore Backup Compact Repair g Options Operator admin 23 09 2003 10 19 36 PPD COMI Editor com1 Pinicio B E SI A A Bandeja de e Esato syste B Hams eng m HAMS Conne a Zg 10 19 Figure 9 Operators belonging to ADMINISTRATOR group will always have access to full program menu functionality Operators belonging to HOTEL FRONT DESK group have a number of options enabled by default The administrator is entitled to add more options leave the options as they are or delete any option he does not want them to use Front desk operators competencies are the set the same for all group members all of them enjoying the same privileges Administrators have the ability to create further operator groups if required To create a new group click the NEW button on the bottom part of this window Re group list E ioj x Sort Search i l Name Al Name Desorption ooo E Administrator Administrator group D Hotel front desk Hotel front desk group Maintenance Maintenance group Security Security group E New Figure 10 13 SAL
50. ave access to their childrens room besides their own The OPTIONAL FACILITIES field is used to decide whether a guest is going to have access to guest common door zones in this instance SWIMMING POOL AND CASINO If any of these zones are marked with a cross the guest will be granted access to them x Room 02 amp Edit key Date of expi 04 2002 X Cancel Number of keys vv Time of expi FFR Al 12 00 00 a Optional facilities Start date 01704 2002 2 Additional rooms Casino swimming pool doors Figure 71 101 A SALTO Software HAMS Page 102 Review the information you just typed on this window before clicking on the EDIT KEY button To do that the ENCODER must be connected to serial port l x Fie Data Hoteldata Keys PPD Tools Help Room 102 amp Edit key es kA Date of expi Checkin 0270442002 X Cancel opy Number of keys xl Key 1 1 P Time of ex Read key 12 00 00 Insert card Start date 01704420 a Additional rooms Room list I Operator hotel 01 04 2002 10 15 38 inicio a A Rw GUMANUALES GESTION fi SoftwareRW Microsoft SEE 10 15 The system will prompt an Insert card window requesting you to insert a card into the ENCODER You will take it out and hand it to the respective guest From the first usage of this card in the lock of room 102 any previous 102 room cards will
51. belongs to a group since the user will have group accesses as previously defined Only when the user is not included in any group would you assign accesses at this point It is not compulsory to assign the same time zone to different zones 55 SALTO Software HAMS A passport number Calendar Last name Japaricia Calendari managers si I Use extended opening time JV Override privacy IV Office V Use anti passback 7 Key update JV Audit openings in the key iv With enpration Update period Key status Days No update required Fee upeiate dete Valid until 31 10 2003 09 40 Start a EEI User accesses Gd Zones E Doos Z Outputs Be Zones Timezones all the rooms casino restaurant Main entrance elevator a lt gt Always lt gt Always lt gt Always lt gt Always lt gt Always Figure 49 ES Print gt Close Page 56 Assigning a door zone to a user will grant the user access to every door that is included in that Zone When we have a user that does not belong to any group we can assign his accesses from this window by following the procedure explained in the USERS GROUPS section of this manual Once we have finished defining user characteristics save the changes and click on the button to go on to the next user in the list When we have all the users staf
52. ck box if you want the Audit Trail to show failed door access attempts ALLOW LOCK ERASING if you enable this option it is possible to reset any of the locks in the system We do not recommend this option is enabled for security reasons unless you are certain that the electronic locks may be used in more than just one locking schedule This option can always be changed at a later date Note if at a given point you want to enable erasing of a particular lock you will have to initialize the lock you want to reset Updating would not be enough You can tick the ENABLE BEEP check box if you want the electronic locks to beep on operation The check box KEYS WITH FULL AUDIT TRAIL CAN OPEN LOCKS comes enabled by default We can disable it if we want to make the user notice that his personal audit trail on key is full e The ANTI PASS BACK DURATION field shows the time in hours and minutes since the moment a user inserts his card in the entrance reader until he is allowed again to enter by the same door Supposing he has not gone out yet by the exit 79 Hotel If SALTO Software HAMS Page 80 this field shows the value 00 00 then the antipass back time is unlimited therefore the user has to go out by the exit in order to be able to enter again by the entrance In this window we can specify general access rights for hotel guests EJ Automatic backup FMS ey Online Advanced General T Lock User hm Ho
53. computer where HAMS is working The port can be 5010 or any other higher number The important thing is that the number is the same in the HAMS configuration as in the PMS configuration Name of local editor RS 232 The PMS software can request keys to be issued in any ethernet connected encoder In addition the PMS can also issue keys in the serial encoder that is connected to the same workstation as the PMS This setting contains the number that will be 114 SALTO Software HAMS Page 115 assigned to the serial encoder and that must be used by the PMS to address it Log communications when this checkbox is enabled then all communication data from or to the PMS software is stored as a text file named PMS TXT This is useful for debug purposes The PMS tixt file will be located at C program files Salto Hams in the same folder where the HAMS exe file resides View comm this is another tool for debugging communications between the PMS software and the SALTO software When clicked this button will create a window that shows in real time all the input output data to and from the PMS software Authorization list This tool is used to assign an authorization number to every optional zone in the hotel accessed by the guests The PMS software will need these authorization numbers to give additional access to a guest when making a check in on the Ethernet encoder not only zones but also the possibility of them using sa
54. ct between printing all of the list or only the details that relate to one particular period 39 A SALTO Software HAMS Page 40 e Do not forget to assign the time period to its corresponding door if you have not assigned it previously In order to do so go to DOORS and choose the door that requires a time period Click on the VIEW DETAILS button and you will see the list of periods that you previously defined Select the time period applicable to this door and save changes M Open mode and periods Groups and users that access this door Open mode P Automatic open v s Groups Timezones Name Open periods Restaurant Time period 1 hd fel Description ne pergi Time period 4 Time period 5 Time period 6 Time period 7 J fat ste Gog Open time sec Increased open time 6 20 Enable anti passback f From outside to inside From inside to outs m Zones this door belongs to itsi Anti passback d e Timezones J Audit on keys EA restaurant Lock state TH Battery high No update required Valid until Bni 29709 2004 Firmware Fa 1 if 0 m gt H xX Bg Save e Print gt Close Figure 35 r D Time zones Time zones are time intervals to which people belong unlike time periods that belong to doors A Time zone is the interval of time in which a user has access to a particular door or zone e To def
55. deleted E New i i mm oR a ra l An a i Page 61 SALTO Software HAMS There are 2 reasons for a key appearing in blue colour 1 The key is going to expire in the next 15 days but it was edited more than 15 days ago 2 The key is going to expire in the next 7 days but it was edited more than 7 days ago Once the key has been assigned to the user any change made in the user access profile will imply the key turns red colour This changes can be updated in the SVN wall readers but there are 2 specific changes that imply key re edition or key re encoding These are ANTIPASSBACK and AUDIT ON KEY option for the users When one of these changes is made the key will appear in red colour with a cog symbol to remember you need to update the key in the serial encoder re edition See image below The fact of changing the antipass back time TOOLS OPTIONS LOCK also implies re edition for the user cards although the cog symbol will not appear next to the key symbol in the user list io x Sort Search a 5 e i Last name bd A 31 10 2003 12 00 Eugenio aparicio managers Calendarl 31 10 2003 09 50 Rafael Botija reception desk Calendar2 jv 31 10 2003 12 00 Maria de la torre cleanning personne Calendar1 31 10 2003 12 00 Cristina Fuentes reception desk Calendari v 31 10 2003 12 00 Andr s Gomez cleanning personne Calendar2 E 31 10 2003 12 00 Lucas Lopez Calendar2 31 10 2003
56. dministrator should save changes when all modifications have been completed 14 A SALTO Software HAMS Page 15 3 Administrator operator The administrator or administrators is responsible to design the initial locking schedule of the building and facilities and editing cards that will allow employees access to the various zones and doors In this manual with a view to explaining how this SALTO RW software is used we have used a hypothetical locking schedule as a sample to illustrate the general procedure To begin with it is important to note that almost every function of the software can be performed by clicking the icons on the Toolbar except those related to the hotel exclusive data Parameters can be defined along the way in any order though it is advisable to follow the order given below guest groups Hotel rooms Hotel doors zones outputs time zones time periods calendars time change user groups users and key assignment PPD usage ee a es a a O In this example we will begin by defining hotel guests rooms access Next we will define the remaining hotel rooms either for hotel personnel exclusive usage or areas where guests also gain access ie Swimming pool and Restaurant Then we will group doors by zones and define the hotel staff system users These users will then be put into groups to save time when defining their access privileges It is important to bear in mind that users canno
57. e has been initialized at the same time The SIGNAL button can be used with Ethernet encoders but not with wall readers It makes the encoder to beep and blink for a while On line devices can be created from the door list or from the PERIPHERAL LIST the result is the same for wall readers Ethernet encoders can only be created from PERIPHERAL LIST We can go creating more doors for the DOOR LIST no matters if they are On line doors or off line devices In the bottom left hand side of the window there are some scroll arrows that will pass us from the previous door to the door immediately after lt gt or rather move to the first or last door of the list On the right hand side of the window there is a box called THIS DOOR IS BEING ACCESSED BY USERS Here there will appear those users with access rights to this door after we have set the users 28 SALTO Software HAMS Page 29 e The box called THIS DOOR IS BEING ACCESSED BY GROUPS will also present the user groups with access rights to this door once the user groups have been defined Later in this manual Once we have completed the door definition we can save the changes and define the rest of the doors the button Open mode and periods Groups and users that access this door Open mode P ofice x Timezones a iid Connected door cu 50enS N Abata Open time sec Increased open time r z Configure connection 4 20 E U
58. e required Memory kb 128 207 Update required 0 128 M 209 p Update required mM 210 Update required Change language oe a E se re ee A zi Actions to do _ Select doors J V Elion emergency opening Select all 9 Download J Initialize locks Select pending doors Close Deselect all Total 1 i r On the lower left hand side corner we find a box called ACTIONS TO DO In this box tick off ALLOW EMERGENCY OPENING option Put a croos on the door from the door list you want to open in this mode and then click on the DOWNLOAD button to transfer data on to the PPD e Data transfer will last a few seconds Whn the progress bar reaches al 100 disconnect the PPD from the serial cable and go to the door that requires an emergency opening 106 SALTO Software HAMS Page 107 e Turn the PPD on clicking once on the red key and choose EMERGENCY OPENING menu option Use the scroll arrows provided to browse through the menu options e Click on the green key to validate you choice PPD display will prompt you this message window CONNECT TO LOCK e Connect PPD to the lock using a communication cable equipped with a special card on its end Insert this card on the slot so that the conductors point towards chip side e You will hear the lock engine sound and in a few seconds the door will be ready to be opened and the PPD display will prompt you this message window DOOR OPEN ROOM NUMBER We reco
59. eck boxes SAFE ENABLED and ENERGY SAVING DEVICES ENABLED to allow the use of these devices e In order to initialize the safes and energy saving devices you need to create as many programmer cards as there are rooms in the hotel Or alternatively you may prefer to create batches of cards for initializing the accessories as the cards are re usable after the safe initialization Each programmer card is valid only for the safe and energy saving device of the same room e For example if the hotel has 40 rooms you may edit 20 programmer cards the first card for room 1 the second card for room 2 etc Then you can edit these cards later as the programmer cards for the rooms 20 to 40 e Inserting the programmer card once initializes the safe or the energy saving device Make sure the device has power e The button EDIT SAFE MASTER KEY is used to edit an emergency card which can be used when a guest has lost their key and has left things in the safe The safe master key opens all the safes initialized in the hotel This master key must be kept in a secure place to be used by authorised personnel only e The button MODIFY MASTER CODE is only used for energy saving devices When we edit a staff card it is carrying a common code which allows it to use the energy saving devices if enabled If a lot of staff cards have been lost it is advisable to change this master code so that any previously lost cards that may have been found cannot u
60. ed etc 83 Advanced parameters Ayalable parameters General T Lock User Eh keps i Hetel amp PPD e Edtor Z Automatic backup PMS 2 Onine Advarced PATCH FIRMWARE 0 91 0 PATCH FIRMWARE_O91 CHECKIN START TIME 1 AE E SON IDEOITA CHECKIN_STARIT_TIME SALTO Software HAMS Page 84 To be used by advanced operators only SVN TIME QUT g Print gt Close It is necessary to double click the text SHOW ACCESSORIES when designing the data base for the first time if you want the ACCESSORIES tag to appear among the OPTIONS tags If safes and energy saving devices are not going to be used in the hotel then this step is not necessary If you have acquired the locks after May 2002 we recommend to set PATCH FIRMWARE 0 in order to improve the system performance CHECK IN START TIME by double clicking this sentence it will be possible to state the start time for a guest a time different from the edition time This can be interesting when we do not want the guest card working until 20 00 h for example SVN TIMEOUT by double clicking this sentence it is possible to define the time since a key is presented to the SVN control unit until the control unit receives the information from the master computer to update that key This time is expressed in miliseconds This is useful for environments having long delays slow stations narrow bandwidth network anyway the majority of systems will work O
61. entrance Door opened online the EMERGENCY OPEN MODE can be activated if we want the door opened for some time no matters who is entering at this time This has nothing to do with the standard office mode or automatic opening To finish this special working mode just click the END EMERGENCY button Online control units f xj Com Name Battery IP address Total 1 main entrance gi 192 168 000 241 Open door call Emengency open J Emergency close End emergency fe Update CU Show firmware Close a Clear events gt 30 09 2003 15 13 44 main entrance Door opened online gt 30 09 2003 15 16 06 main entrance Start office mode online After clicking the END EMERGENCY button the door will go back to its normal operation 9 SALTO Software HAMS Online control units Com Name Oo main entrance Battery IP address Total 1 Open door j Emergency open J Emergency close 192 168 000 241 fe Update CU Show firmware E Close a Clear events gt 30 09 2003 15 13 44 main entrance gt 30 09 2003 15 16 06 main entrance gt 30 09 2003 15 17 28 main entrance Door opened online Start office mode online End office mode fonline Page 92 The EMERGENCY CLOSED MODE can be used if we want to maintain the door closed to any user or guest no matters they are allowed users for some time As we have done
62. f defined we will obtain a list that should look like the following m o a lt 9 E R on rA ll A ny Ls Lucas Lopez View details Sort First name Eugenio aparicio Andrea Martinez Cristina Fuentes Rafael Botija Maria de la torre Andr s Gomez Pedro Rubio Enrique Zabaleta a Sell ah rianas Figure 51 _ sse O Search H managers Calendar1 managers Calendar2 reception desk Calendar1 Calendar2 cleanning personne Calendar1 reception desk cleanning personne Calendar2 cleanning personne Calendar1 Calendarl maintenance Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted E Delete EB Print gt Close ay ioj xi T1414 TTT i i i Key assignmen Q Assign key ae Cancel key 56 SALTO Software HAMS Page 57 If we have inserted a user by mistake we can delete it selecting it first and then clicking on the DELETE button To view the details window of a given user select the user and click on the VIEW DETAILS button We can also use the scroll arrows on the left hand corner to select a user from the list instead of using the mouse to do so With these scroll arrows lt gt we pass to the user immediately after or before and with these arrows lt gt to the first or last users of the list The box called SORT BY is used to sort users list according to
63. fes and energy saving devices These authorization numbers have to be agreed with the PMS administrator so that if we are giving number 1 to the FITNESS zone for example the PMS administrator should be also giving number 1 to FITNESS zone in the PMS software This makes sure access to these zones is included in the PMS A authorization list k x Fitness 2 Zona Lazer Gi Zone Lazer 3 Zona principal GH Zone Principal 17 x Q View details E Clear gt Close 115 SALTO Software HAMS Page 116 Once the PMS connection has been appropriately configured the status bar in the main window will show the status of the PMS connection If the cell is empty it means that the PMS connection is not enabled if the cell contains a question mark then it means that the PMS communication port could not be opened If the cell contains the message tcp ip the communication is OK if we are working with Fidelio protocol lf we are working with Industry Standard protocol it will be also necessary to check the LOG file to assure the proper communication between both programs In summary to configure the SALTO software for TCP IP connection the following steps must be taken PMS enabled in this machine ON Select type of protocol Select TCP IP as communication transport Specify the IP address of the PMS and a port number Make sure the PMS is configured with the same port number For serial
64. formed about this through the on key audit trail The check box REJECTED OPENINGS ARE ALSO INCLUDED IN THE KEY S AUDITOR Can be used to obtain an on key audit trail but not only for the door openings but also the denied access attempts The check box INCLUDE LAST REJECT INFORMATION ON KEYS can be enabled if we want to know why a given key cannot open a door You can read the last reject information by reading the key and clicking the CONTENT button E Automatic backup FMS Accesones 44 Online z Advanced General Lock user m Hotel PPD Editor General purpose fields for user Jw Enable field 1 passport number I Autoincremental Enable field 2 fo Suteineremental Enable field 3 Suteineremental Default expiration period i Digable low battery warning on locks for staff keys Jf Discarded openings are also included in the key s auditor I Include last reject information on keps g Print L Close More useful tools AUDITOR If you select the AUDITOR option in the pop up menu TOOLS a window like the following will be shown Here all the operations made by every operator will appear in chronological order You can choose to view the list in order of operators operations etc 87 BACK UP different from the hard disk for example a floppy disk or a CD rom SALTO Software HAMS Page 88 e f you want to have a print out of all of this infor
65. h 3 Calendar3 April 4 Calendar4 5 Calendar5 6 Calendar6 7 Calendar July 8 Calendar8 August 9 Calendar SALTO Software HAMS Page 44 1D x 2003 gt ERCEG GUGUT EZECE ZZcEZ ECET ERGEN GOGGE COEEE CCEEJ EccgE EREE EGGGE CEECEE CETEJ ZEcEE 2E EREHE KOUCE ZCCEE ZEERE EEEE LL fate GORO EEZCE CEEE cucc ERSEN GEUGG BCECE CECEE EREEE EE E0GEO GOBEC CECEE ZEEZE ZECE BEUN aE 2 3 4 5 GECUE ECECE EEEE ECEE ERCEG GUGUT ETECE ZZEE GcEKT November a467 efate December 2 2 6 7 5 sefssjta ags sefs7 tqscfaelat 2jea edsjocfarieqesfaq sy Day type m a a a Normal Holidays Speciall Special2 January February May June September October Name Calendari Description 4 Calendar4 5 Calendar5 6 Calendar 7 Calendar July 8 Calendar8 August 9 Calendar amp Print E Close Figure 39 Save changes when calendar definition is finished and continue to define the next calendar if your installation requires it The PRINT button can be used to obtain a hardcopy report for the calendar list You can select between printing all of the calendars or only the details that relate to one particular calendar The types of day will be recognised by a letter H for Holiday S for special day N for normal day 5 aS amp amp 3 5 ar
66. has been assigned 15 x Sort Search Last name bi al 31 10 2003 12 00 Eugenio aparicio R 31 10 2003 09 50 Rafael Botija Calendar reception desk Calendar2 jv managers TX Maria de la torre cleanning personne Calendar1 T Cristina Fuentes reception desk Calendari jv Andr s Gomez cleanning personne Calendar2 E Lucas Lopez Calendar2 E E Andrea Martinez managers Calendar2 jv M Pedro Rubio cleanning personne Calendar1 vw Enrique Zabaleta maintenance Calendar v E Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted E New Q View details E Delete Print gt Close X Cancel key wie m aR eo rA ll An a E Feee N Saas IPG TEE me fa PATArm E lk Figure 55 e You are encouraged to hand the keys over to respective users without any delay 59 SALTO Software HAMS Page 60 e To further assign the keys to other users follow the same procedure e Finally you will obtain a user list with their key assigned as shown in the following figure A TSS Ioj x Sort Search Last name id 64 31 10 2003 12 00 Eugenio aparicio managers Calendarl 31 10 2003 09 50 Rafael Botija reception desk Calendar2 jv jv 31 10 2003 12 00 Maria de la torre cleanning personne Calendar1 31 10 2003 12 00 Cristina Fuentes reception desk Calendari v E 31 10 2003 12 00 Andr s Gomez cleanning personne Calendar2
67. he battery level shown is only real when this date is recient e A box on the upper part of the list called SORT can be used to re sort the list order If you click here you can change the order in which the doors will appear so that they appear in order by name or by battery status or by open mode e The PRINT button can be used to obtain a hardcopy report from the door list You can select between printing all of the door list or just the details that relate to one particular door In this section we will explain how to use the zone list Zones being defined as a group of doors that have been grouped for reasons of practicality for instance the doors located on the first floor on the second floor etc Do not forget to take into account that in order for a guest to have access to any non guest room doors apart from the guests room you must include that door into a zone one door can be a zone On the Toolbar click on the ZONES icon and you will be shown a window like the one below 30 SALTO SALTO Software HAMS Page 31 A BRIE list E i Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Q View details Delete f Print gt Close Figure 26 e Click on the NEW button in order to create the first zone of the list e A blank window like this will be displayed x Groups accessing this zon Timezones Name Descri
68. he first floor for elevators 1 and 2 and the second output will be the second floor for elevators 1 and 2 There is a wall reader mounted into every elevator cabin So let s go to DATA OUTPUT LIST inii A pt Name Description gt Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Here we can define the different relays in the relay extension board and explain the use of that relay 36 SALTO Software HAMS Page 37 x Groups using this output lt i Groups Output number 001 Name first floor relay Description first floor for elevators 1 and 2 0 Users using this output f Users 0 a 7 eM X a Save Print Close it is very important to remember the numbers assigned to every relay as the number output number 1 matches fisically the first relay in the relay extension board We can write the name and description and then save changes We can go creating outputs until the output list is complete 001 first floor relay first floor for elevators 1 and 2 002 second floor relay second floor for elevators 1 and 2 gl Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted View details El Delete s Print gt Close Then these outputs will be assigned to users and guest groups in the same way we can assign zo
69. his working mode can be only selected for 11 wall readers never for an escutcheon The door demands 2 conditions in order to open a valid key and a valid PIN typed in the keypad This PIN is defined in the user detail window later Key timed PIN same as the previous mode except that the keypad is only active during a specific time interval period Out of the period it is enough with using the key to open the door 25 SALTO Software HAMS Page 26 The box called ZONES shows the door group that the door we are currently defining belongs to This box will remain blank until the zones are defined ANTI PASS BACK Anti pass back is the fact that a user is not able to enter again through the same door twice until he has gone out by the exit or until a specific delay time has gone by This is a protection against different people try to enter with the same user key In the salto access control it is also possible to get the anti passback feature with off line doors The anti pass back feature is something that is written in the user card The ANTI PASS BACK check box has to be marked if we want anti pass back control on this door If the door is a On line one it is supposed that there are an entrance wall reader and an exit wall reader But if the door is not on line then it is necessary to select the direction of the anti pass back control from outside to inside or from inside to outside In order to get the
70. ick on the OK button to enter the program with administrator privileges 111 A SALTO Software HAMS Page 112 6 Salto PMS interface Configuration Introduction PMS means Property Management System and it is the name commonly given to software used by hotels to make reservations invoices etc Some PMS software can also issue guest cards Therefore if you want to set up the SALTO software to work with your PMS software it is necessary to make a link between them The PMS software will then be able to request guest cards for programming at check in following the conditions stated in the Hams data base Configuration In order to configure PMS parameters a tab has been included in the Options window Tools Options as shown in the following picture x General fi Lock PPD Me Editor E Automatic backup k Hotel SEIE PMS Accesories Advanced PMS connection is enabled only in this machine RITA W Enable PMS connection in this machine Protocol Mame of local editor A5 232 INDUSTRY STANDARD Com Parameters TCRAP 3010 1 27 0 0 1 Modify I Log communications View communications Fg Authorization list g Print L gt Close The following provides a description for each of the controls in the window 112 SALTO Software HAMS Page 113 Enable PMS connection in this machine this indicates whether communication with the PMS is enabled or not in the c
71. ine time zones click on the TIME ZONE icon on the Toolbar e A blank window like the one below will be displayed 40 Timezone 14 Timezone 15 Timezone 17 Timezone 18 Timezone 19 SALTO Software HAMS Name Color Timezone 1 Description 0 12 24 From To Page Same as SEES Ses BS Se ess el SSIS Sees ess ees ee eee SS ee ee S J A J oes Ses eis ef Fa Yt J N is 41 Timezone 20 O amp A Timezone 16 Clear Save ex Print gt Close zi Figure 36 Timezone 21 e Type the first time zone name and assign it a colour e Within the description field it is very useful to type the name or names of people that this time zone belongs to e In order to define this time zone we must follow the same procedure as in time periods as explained in the preceding section e Remember to specify on which week days the time zone will be effective as well as whether that time zone will be effective on public holidays or special holidays You just have to highlight off the corresponding check boxes with the mouse if you do not want the time zone to be operative on that day e Once time zone definition is completed save changes and go on to define further time zones for other users or user groups e You can use the PRINT button to obtain a hardcopy report from the timezone list You can select between printing all of the timezone
72. ine wall readers and updaters and assigning the IP address to these devices In our example the main entrance wall reader is already created becausee we have created it as a door main entrance A Peripheral list a Ioj x 4 a el j Address com Name l IP address Descriptio on line contre n ntrol ut nit 192 168 000 241 F Ethernet online control unit New Q View details El Delete amp Print gt Close The top buttons have the following functions SCAN Can be used for on line wall readers and updaters It will inform the operator about the communication status for the On line device A green icon means good communication a red icon means that there is some problem SIGNAL this button can only be used for updaters not for on line wall readers It makes the updater to beep and 95 SALTO Software HAMS Page 96 blink for a while to locate it if we are not sure about its phisical location e ADDRESS this button can be used for on line wall readers and up daters After pressing the CLR button for some seconds while the green led is blinking it is necessary to press the ADDRESS button so the selected IP adress will be caught by the on line device If we do not receive an error message it is assumed that the IP address has been properly caught by the On line device e Always make sure that an IP address is free and available when you are going to
73. j Room Q Edit key Date of expi 0270442002 X Cancel Number of keys E Time of expi AA E 12 00 00 j a Optional facilities Start date 01704 2002 Additional rooms Room 101 Date of expi 02 04 2002 X Cancel Number of keys Oe Time of expi An E 12 00 00 a Optional facilities Start date E 0170442002 Additional rooms C Casino C swimming pool doors Figure 75 Click on the EDIT KEY button and the system will ask you to insert the card into the ENCODER As soon as the card editing process is completed hand it to the guest Reading keys Sometimes we may find a card whose owner is unknown To find out who it belongs to click on the READ KEY button from the front desk main menu The system will then ask you to insert the unknown key into the ENCODER 104 SALTO Software HAMS Page 105 File Data Hoteldata Keys PPD Tools Help kA A Checkin xl Pare x 68 D Read key Audit trail Room list Operator hotel 01 04 2002 10 44 46 Minicio Sy II R W SJMANUALES GESTION oftware SS 10 44 Figure 76 As soon as you insert the key a key data window will be displayed providing key owner data Andrea Martinez Status Assigned ald trom 277 0372002 14 50 00 Expiration 26 09 2002 12 00 00 gt Close Figure 17 In the example above we
74. ld be marked if we want this key to be updated with a particular frecuency In the SVN wall readers If we do not mark this check box it is assumed that we do not have SVN and there is no key update except by the serial encoder Users without expiration date are only allowed to use calendar 0 The UPDATE PERIOD box means how many extra days are added to the expiration of the key when updating in a CUSOENSVN The check box LAST UPDATE DATE means the end of updating procedure for this key After this date the key wont be updated any longer It is not mandatory to stablish a last update date for a key KEY WITH A QUESTION MARK BUTTON this is a tool to show the key structure data such as header size number of auditor records consumed memory percentage etc 54 SALTO Software HAMS Page 55 Key structure data a x Chip type YELLOW SMART CARD MCFOZE Header 72 bytes Access planning 230 bytes o4 Auditor 168 records e KEY CALCULATOR BUTTON this tool can be used as a preview for the key structure information and memory consumption before any actual encoding is done This tool works as a simulator for different technologies smart Ibutton proximity Key structure calculator A E x Chip type iButtor Header 75 bytes Access planning 230 bytes 18 Auditor 22 records Key expiration a1 102005 gt Close It is not essential to define user accesses when this user
75. link connection PMS enabled in this machine ON Select type of protocol Select RS 232 as communication transport Select the appropriate com parameters A TEINS Excellence hotel D Juan le x File Data Hoteldata Keys PPD Tools Help d a Doors Zones Users Timed periods Timezones Calendar DST Connec tPPD Audit trail User groups Operator admin 21 03 2003 12 23 51 PPD COM1 Editor ComM1 PMS tcp ip GS HILS 1223 ntrada M HAMS eng Microsof HAMS Excellence 116 A SALTO Software HAMS Page 117 Configuration of ethernet encoders VERY IMPORTANT ETHERNET ENCODERS CAN ONLY BE USED IN A PMS ENVIRONMENT THE SALTO SOFTWARE ALONE WITHOUT PMS WILL NOT FUNCTION WITH ETHERNET ENCODERS IN THIS CASE YOU NEED TO USE STANDARD RS232 ENCODERS ETHERNET ENCODERS ARE ONLY USED FOR ENCODING GUEST CARDS A BACK OFFICE RS 232 ENCODER WILL ALWAYS BE NEEDED TO ENCODE STAFF CARDS To configure ethernet encoders the peripheral list window must be opened tools peripheral list This window contains a list of all the peripherals set up for the installation Two fundamental parameters are required for each encoder an indentity number and an IP address For the ID number it is advisable to start from 2 since number one 1 is normally assigned to the local serial encoder As for the IP address you need to obtain them from the administrator of the network You
76. ll be displayed fms Pep gs oo d aai l0l x Date filtering Last 2 days C Last days C Last 4 weeks Last 3 months Last 6 months Last 12 months From To 27710720 27 10 2004 Reload Order by Date time F Filter Filter by None X Same as as Filter Connect PPD Export g Print gt Close P Now click on the CONNECT PPD button in the application active window The data collected with PPD will be shown in the window SORT BY button may help you to view data according to the most convenient criterion by date by user by door etc 108 SALTO Software HAMS Page 109 A ET mfa xf gt Date filtering I Di m C Last 2 days C Last days 23 10 2003 10 10 44 Main entrance Control unit updated Last 3 months 27 10 2003 12 21 56 Main entrance Control unit updated Last 6 months 27 10 2003 12 24 32 Main entrance admin Door opened online Last 12 months 27 10 2003 12 24 38 Main entrance admin Start office mode online pan Te 27 10 2003 12 24 44 Main entrance admin End office mode online EADAE EADAE 27 10 2003 12 39 00 Main entrance Enrique Zabaleta Key updated Online il 0 200 le 0 200 E 27 10 2003 12 39 00 Main entrance Enrique Zabaleta Opening not allowed invalid key Reload E 27 10 2003 12 39 10 Main entrance Pedro Rubio Key updated Online E 27 10 2003 12 39 10
77. lso assign the OUTPUTS to this guest group depending on their access needs In the example guest group at second floor has got outputs 2 and 3 But they do not need output 1 because they do not need access to first floor Programming and spare cards In a hotel a power failure might happen and therefore the front desk computer controlling the system may be inoperable To enable check in and be capable of assigning keys to guests when the ENCODER does not work we have to pre program a PROGRAMMING KEY and some SPARE KEYS when we set up the 63 SALTO Software HAMS Page 64 system These keys can then be stored in a safe place for use in such an emergency situation It is advisable to edit at least 1 programming key and as many spare keys as there are hotel rooms Go to the KEYS pull down menu and choose the EDIT PROGRAMMING SPARE KEY option ESS Connected Hotel domus E E a x Fie Data Hoteldata Keys Peripherals Tools Help E PE C Read key F7 P p5 G Delete ke Doors Zones eee dperiods Timezones DST Connect PPD Audit trail Edit programming spare keys Edit quest cancel key Ah Checkin F4 ff Checkout F6 amp Guest Copy FS X Cancelation of guest lost keys y One shot key R Automatic key update Operator admin 24 09 2003 15 09 25 PPD COM1 Editor COM1 ka Ainicio p sa Bandeja psartos Ba HAMS en G2 OCHOA 15 09 A HAMS C
78. mG troup accesses Gl Zones Doors Z Outputs HE Zones Timezones cleanning personnel first floor rooms Timezone 1 m Description second floor rooms B Timezone 1 E swimming pool eC Timezone 1 casino Timezone 1 Users that belong to this grou A arai eo Tigre lt gt Always Always Ainicio ge a a Bandeja de e Bi satto syste fi HAMS eng Mm A HAMS Conne SORAR Aie 14 30 Finally the user groups list will look like this below A ES group list hotel managers hotel front desk a Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted i Q View details El Delete amp B Print gt Close Figure 46 51 F Users SALTO Software HAMS Page 52 If we have created a group by mistake just select it in blue colour and click on the DELETE button If at a given point we want to view the details of a group of the list simply select that group and click on the VIEW DETAILS button Another way of selecting a group from the list is with the lt lt gt gt scroll arrows that are located on the upper left hand side of the window instead of using the mouse The box on the upper part titted SORT BY is used to sort users groups list in alphabetical order by name or by description The PRINT button can be used to obtain a hardcopy report from the
79. make the changes in the user profiles without needing to manually up date the cards one by one A ESS Excellence HotelDemo F i 15 x File Data Hoteldata Keys PPD Tools Help ld i GP Read key F7 Connect PPD Audit trail Doors Zones X Delete key FS dperiods Timezones Calendar DST Edit programming spare keys Edit guest cancel key AG Checkin F4 a Checkout F6 amp Guest Copy Fa X Cancelation of guest lost keys gy One shot key Operator admin 02 04 2003 8 40 54 PPD COM1 Editor Com1 PMS tcpfip inicio E wA I Bandeja de entrada fi HAMS eng Microsoft ate A HAMS Excellence LZHbeas 8 40 Pj Hams excellence HotelDemo 18 x File Data Hoteldata Keys PPD Tools Help Ge P E Ee E al Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail Update key User Ramon Gomez Key successfuly updated New expiration 27 03 2004 24 00 Remove key Operator admin 02 04 2003 8 54 46 PPD COM1 Editor COM1 PMS tepfip Hinicio E w eJBandeja de entrada M HAMS eng Microsoft an A HAMS Excellence EEA Kim E 8 54 69 A SALTO Software HAMS Page 70 Using PPD Initialization The PPD is a Portable Programming Device used to communicate with the locks and transfer data from the PC on the locking schedule we have designed Should you have any doubts on
80. mation just press the button PRINT Make sure a printer is on line with your computer e lf you want to clear this window to get more available memory space just press the PURGE button mj Ha lt 24 09 2003 13 21 27 admin 24 09 2003 14 14 45 admin 24 09 2003 14 39 28 admin 24 09 2003 14 40 42 admin 24 09 2003 14 41 07 admin 24 09 2003 14 41 30 admin 24 09 2003 14 42 0 admin 24 09 2003 14 42 3 admin 24 09 2003 14 43 0 admin 24 09 2003 14 43 37 admin 24 09 2003 14 44 22 admin 24 09 2003 14 48 26 admin 24 09 2003 14 49 4 admin E 09 2003 14 08 3 gt ol Logout Login New user New user New user New user New user New user New user New user New user Key assigned Key assigned Eugenio aparicio Andrea Martinez Cristina Fuentes Rafael Botija Maria de la torre Andr s G mez Pedro Rubio Enrique Zabaleta Lucas Lopez Andrea Martinez Andr s G mez 24 09 2003 14 50 01 admin Key assigned Cristina Fuentes 24 09 2003 14 50 12 admin Key assigned Enrique Zabaleta E 24 09 2003 14 50 22 admin Key assigned Eugenio aparicio E 24 09 2003 14 50 32 admin Key assigned Lucas Lopez E 24 09 2003 14 50 4 admin Key assigned Maria de la torre E 24 09 2003 14 50 5 admin Key assigned Pedro Rubio 24 09 2003 14 51 0 admin Key assigned Rafael Botija 24 09 2003 15 16 45 admin PPD initialized PPD 24 09 2003 15 17 24 admin Data download to PPD PPD
81. ming key Insert card Edit spare keys gt Close Operator admin 01 04 2002 8 48 54 Ainicio E G Gy Ar EJMANUALES GESTION rm Microsoft SERE 8 48 65 A SALTO Software HAMS Page 66 Keep inserting and withdrawing keys as system requires it When you have edited as many cards as you need click on the CANCEL button to stop the process Once programming and spare cards editing process is over they need to be stored in a safe place to use as necessary Key usage procedure is explained below e Letus suppose a computer failure occurs and a new hotel guest arrives You should pick one programming key and one spare key and accompany the guest to the room you are about to assigned them At the door insert the programming key into the electronic lock reader and a characteristic beep will be emitted 2 deep tones and a third sharp tone immediately after we insert a spare key that will emit a single sharp tone the same one of an authorised key e We give the spare key to the guest and they will use this to open their door until front desk computer system is restored e Any previous card which opened that room is instantly cancelled except those of the hotel personnel Users For the room to be returned to normal operation mode the computer failure needs to be repaired and a new guest card has to be edited on the ENCODER Then the spare key will be cancelled on insertion of this key Cancelation of a lost guest c
82. mmend you to replace lock batteries of the newly opened door immediately Salto locks are equipped with 3 alkaline batteries LRO3 AAA 1 5 V model After battery replacement you must update the electronic lock with PPD since when running out of batteries the internal clock stops and time zones and calendars settings are lost In order to learn how to perform a PPD update refer to the PPD Smart User s Manual that you will find included in the RW software CD ROM Audit Trail Collecting door opening data It is possible to know who has opened a hotel door and at what time by performing an audit trail on our facilities doors To audit a door follow the following procedure only if it is an off line door e Take PPD and go to the door to be audited Turn PPD on clicking once on the red key and browse the COLLECT OPENINGS menu option e Press the green key to validate the choice and PPD will prompt you a CONNECT TO LOCK message 107 SALTO Software HAMS Page 108 e Connect PPD to lock using a communicattion cable which ends on a special card and you will see data transfer in progress e Go back to the computer and connect the PPD to the serial port e f you get the CONNECT TO LOCK message on PPD display press the red key to upgrade one menu level If you fail to do so you will not be able to communicate with your computer e Click on the AUDIT TRAIL option from the front desk menu A window like the one below wi
83. need to make sure that the IP address is a valid one that is not already in use by any other device IP address conflicts may lead to communication problems Ethernet encoder configuration can be carried out by opening the Peripheral List window Tools Peripheral list as shown in the following picture x m lt H Scan off Signal Address com Name Description Paces 192 168 000 240 New Q View details El Delete gt Close 117 SALTO Software HAMS Page 118 As usual the buttons at the bottom of the window can be used for adding removing and editing peripheral parameters On the top of the window the following buttons can be found SCAN ON OFF when clicking this button the application will check whether all peripherals in the list are connected to the machine a green icon indicates that the corresponding peripheral is communicating whereas a red icon represents no communication SIGNAL this function is provided for making the LED of a particular peripheral blink and beep for a while In this way we can identify the location of the peripheral as well as whether the communication is OK ADDRESS this function is used for giving a new IP address to a peripheral Firstly we must press the button on the back of the encoder so that the green led starts blinking Then we must select a peripheral from the list and click the ADDRESS button If no error message is shown then it is a
84. nes It is very important not to forget to assign to these users the elevator wall readers as a door So they will be able to command the outputs linked to these wall readers 37 A SALTO Software HAMS Page 38 Time periods Time periods are time intervals associated to the electronic locks unlike time zones that are associated to people A time period determines the time intervals at which a lock will operate in a special mode timed office mode automatic opening mode If at the time you performed the door definitions you selected a timed operating mode for any of these doors you will have to use time periods to define the period assigned to that door Timed periods Color Time period 1 be Same as Description C w A A Co w ff oe C w sf TT ft Tnepeiog for foo fff O E a ec CE wac T Tie al oOo 02 00 foooo Sse A es BET S a panon 20 Clear Save ts Print gt Close Time period 21 gt Figure 33 e Click on the time period icon on the Toolbar A window like the one shown in the previous figure will be displayed e Name the Time period and assign it a distinctive colour e Within the description field it is rather useful to describe the doors that belong to the time period we are about to define 38 SALTO Software HAMS Page 39 Timed periods i a H Name z Time period 1 Same as Abreni Description Time period 2 restau
85. nth or year with the mouse and make use of the small scroll arrows to increase or decrease them This operation should be performed in the field called EXPIRATION DATE e Likewise the field named START DATE shows present date You can modify this date if a user will start accessing the hotel at a future date e When the card expiration date has been defined click on the OK button e The system will prompt a message window requesting you to insert a card into the ENCODER 58 SALTO Software HAMS Page 59 8 x 1O x Sort Search Last name 31 10 2003 09 40 Eugenio aparicio managers Calendar1 Rafael Botija reception desk Calendar2 Maria de la torre cleanning personne Calendari E E Cristina Fuentes reception desk Calendari v Andr s Gomez cleanning personne Calendar2 B E Staff key Rafael Botija X Calendar2 a T Calendar2 v v e Calendar v Calendarl jv Remove key Nf b Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Key assignmen k New G View details El Delete amp Print gt Close C Cancel key Minicio B E S A Bandeja satos microsoft Hams en Hamsc LSOB MDS 9 51 Figure 54 e Encoding process is very swift The system will tell you to withdraw the card almost straightaway e Now you will check that a yellow key icon appears next to the user name to which key
86. ol 17 10 x Cancel Figure 29 Repeat this operation as many times as doors you want to incorporate to this zone When you fill up the right hand side column with the doors required in this zone click on the OK button At this point the doors belonging to this zone will be shown in the bottom left hand side box within the zone detail window The tag called ACESSED BY USERS is left blank since we have not yet defined users Once we have defined them we would use this box to specify which users will have access to this zone and on what time zone basis The tag called ACCESSED BY GROUPS works similarly to users except for the fact that instead of assigning accesses to the zone individually accesses are assigned collectively as a group This saves time With this feature we can grant access to some of the guests groups we have previously created But be careful since the program does not allow a guest group to access a zone which contains a room a guest is allowed to enter its own room but never anybody else s room When you have filled in all the fields of this zone detail window save the changes 33 SALTO Software HAMS Page 34 Groups accessing this zone Timezones Name first floor rooms Description Rally Low zone Doors that belong to this zone Timezones w Ae i m a H xX ay Save f Print Close Fig
87. ose this mode you will need to assign one of the opening periods available Next you will have to define a period using the PERIOD tool from the Toolbar As detailed later Automatic opening mode Quite similar to the previous mode but the door can switch to and from office mode automatically without any manual user operation In this mode it is also necessary to set a time period defined with the PERIOD tool Toggle In this mode presenting a valid user key will set the door in office mode without needing to hold down the inner handle The next valid key presented will cancel office mode This will continue toggling the office setting on presentation of each valid user key Timed toggle This mode works in the same way as Toggle above with the difference that you can only toggle the door within a set TIME PERIOD Automatic opening office The same as automatic opening mode except for the fact that out of the opening periods the escutcheon can be left in office mode by a user with this attribute enabled Keypad only this working mode can be only selected for wall readers never for an escutcheon The door can be opened by just typing a valid code on its keypad at any time This code is defined in the door detail window Timed keypad same as the previous mode except that the code is only used into a specific time interval period Out of the period we can open the door with the key 10 Key PIN t
88. p PMS J4 Online Advanced General fi Lock amp User k Hotel PPO Me Editor Editor informatio Version J Enable beep 01 01 Com For J Use same com port as PPD Eam Fort Saye g Print L gt Close Figure 67 e In this window you will view the version number of the card editor when it is connected to your computer serial port e This also shows the Smart card types that are compatible with the editor if you Click on the CARDS SUPPORTED button e The ENABLE BEEP check box can be ticked if you want the editor to make a noise e The check box SAME COM PORT AS PPD is used to say whether we are going to use the same com Port for the PPD and encoder or whether we are going to use different com Ports To work with multiple com Ports it is necessary to have at least 2 serial com Ports available in the computer Lock status In this window we will specify some operating features of the electronic locks 78 SALTO Software HAMS Page 79 ere E Automatic backup PMS Accesones J4 Online Advanced General 2 Wisk User m Hotel PPD Editor Chopmdenonmenneciodonosa ono cocecenonbedseonccs I Audit also shows denied access attempts Iv Allow lock erasing Jw Enable beep I Keys with full audit file can open lacks Antipassback duration hh mm 23 59 g Print L gt Close You can activate the AUDIT ALSO SHOWS DENIED ACCESS ATTEMPTS che
89. pdate door IV Enable anti passback From outside to inside From inside to outside Zones this door belongs to Be Zones Timezones Audit on keys Lock state No update required Valid until id 22 0 2004 Firmware Fao o o EB Print Close SE E a ee Pe Figure 24 When you complete the door definition you can obtain a door list like the following 10x Back Office Casino Office elevator 1 Standard elevator 2 Standard Restaurant 30 09 2003 Automatic open Time period 1 Swimming pool Standard vr b Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Q View details El Delete EH Print Close Figure 25 29 A SALTO Software HAMS Page 30 e When we have this window active and want to view the characteristics of a particular door we just have to select this door in the list and click on the VIEW DETAILS button e lf by mistake we have written a door in the list that should not appear we must simply select it and click on the DELETE button e The field BATTERY shows the battery level once the PPD has been connected back to the PC after the first initializing procedure Now this information is not available yet e The field BATTERY STATUS DATE shows the date of the last PPD connection which supplied this information to the PC So t
90. ption FIIV Low zone M Doors that belong to this zon Users accessing this zone L 7 e Pl xX ay Save f Print Close Figure 27 31 SALTO Software HAMS Page 32 Firstly type a zone name In the field DESCRIPTION you may type an explanation on what basis you have gathered together these doors The check box LOW ZONE should not be modified unless our locking plan needs more than 96 different zones Zones are classified as low or high according to the way zone information is stored on escutcheons You are allowed to create up to 96 low zones and 1024 high zones Once this check box has been modified and changes saved it is not possible to modify it again From the escutcheon point of view you can make a given door belong to a maximum number of 96 low zones but only 20 of high zones The box called DOORS BELONGING TO THIS ZONE is used to list all doors within the zone Move the mouse over the button to view the doors list and pick up those that you want to belong to this zone Selection Dialog Mon selected tems Figure 28 Move the mouse over the door you want to select to include in this zone group and then click on the yellow arrow that points at the right column The door selected will appear on the right hand side column as an integral part of the zone 32 SALTO Software HAMS Page 33 Selection Dialog x Main entrance Main entrance 2 Fool Po
91. rant automatic opening Time period 3 Time period 4 12 24 From To ay a CO at See ee Tine ied 7 S EE fs fod sal cal lf I fs fs wes U Erpe ss meeen sme fff wf ef cfs s man a ie on nc ee De PFO fw fie s fis Hf sil ol mea C e wf ef sf 5 uf sf ol Time period 19 Time period 20 E Cl Ea Jaye Print gt Ch Time period 21 saa 44 gt Close hot la gt ia fa El fal E E El E E la m id pl E f Bl EI Figure 34 e The time period is defined using the mouse Click with the mouse on the upper triangular slider and drag it to the desired interval beginning time e Click with the mouse over the lower slider to set the time interval end Maximum time accuracy is 10 minutes e Afterwards you will have to specify on which week days this period is going to be applicable You can also adjust if it is to operate on public holidays or special holidays these buttons relate to calendar O as this is where public holidays and special holidays for time periods are defined e The system applies the period to every weekday by default e lf the time period we are defining contains several time subintervals we will use the number of lines necessary to define it e When you have finished defining a time period save changes and you can then go on to define more periods for the system e The PRINT button can be used to obtain a hardcopy report for the time period list You can sele
92. roup access fi Zones Z Outputs P o Zones 1 Timezones Optional Name p Description MGuests that belong to this group 7 oP ae 23 BR Save S Print E Close B Eesi I Gi Bandeja de e parto SYSTE fi HAMS eng M A HAMS Conne Figure 14 So far now it is enough to write the guests group name The other fields of this window will be used later in this manual Save changes and close the window Follow this procedure to create more guests groups 17 A SALTO Software HAMS Page 18 Blcuest oroup rist lolx Sort Search Nene a I lt 4 gt Pi gi Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted Q View details E Delete EH Print gt Close Figure 15 The PRINT button can be used to obtain a hardcopy report from the guest group list You can select between printing all of the guest group list or only the details relating to one particular guest group This option is more useful when the database is completely designed so you can see all related information in the report al Rooms At this point we should have already defined hotel guests groups and closed the guests groups list window Now go to the HOTEL DATA pull down menu and click the ROOMS option A window like the one shown next will be displayed which corresponds to the room list Since it is the first
93. s an effect on calendar structure p x E Automatic backup PMS ccesorles 44 Online Advanced C Benea j Lock User Hotel PPD Edo Property name Hotel domus City State First day of week Monday Seral number Jhamscon t 18361 Disable collection of personal registries on audit trail Saye g Print L gt Close Figure 65 75 PPD status SALTO Software HAMS Page 76 The serial number field shows the serial number of the software which was written when creating the data base for the first time The check box DISABLE COLLECTION OF PERSONAL REGISTERS ON AUDIT TRAIL can be marked if we want to filter the information kept in the audit trail so software operators can only view the events regarding lock updates or key updates not openings or rejections The print option can be used to obtain a hardcopy report from all the tags in OPTIONS It is better to use this option when the data base is completely desiged so we can see all of the fields filled out in these tags Save changes before proceeding to the following tags Go to the TOOLS pull up menu and click on the OPTIONS option On this occasion we will choose the PPD tag _ x EJ Automatic backup PMS oy Online Advanced General T Lock amp User k Hotel PPD Me Editor Data duration in PPD days 1 Enable emergency opening f Collect audit trail automatically when updating lacks Com Fort
94. s tag shows the information about which computer is the communication master for On line devices On line wall readers and up daters If we are working in a Local Area Network with several work stations against the same data base only one of these workstations can be the peripheral manager The ONLINE PERIPHERAL MANAGER field shows the name for this computer in the LAN The check box THIS MACHINE IS THE ON LINE PERIPHERAL MANAGER only can be ticked off for 1 workstation should be disabled for the others workstations in the LAN General Lock User m Hotel PPD Editcr E Automatic backup PMS Accesories Fy Online Advanced Online peripheral manager RITA W This machine is the online peripheral manager g Print L gt Close User The GENERAL PURPOSE FIELD FOR USERS can be enabled if we want an additional field to appear in the user detail window This field can be used to insert some special information or number for example the passport number The check box AUTOINCREMENTAL should be marked if we want the number to increase automatically when creating a new user e The DEFAULT EXPIRATION PERIOD is the expiration time given to the users by default in the user detail window This time is shown in days 86 SALTO Software HAMS Page 87 The check box DISABLE LOW BATTERY WARNING TO THE USER can be marked if we want the locks not to give this acoustic warning because we can be in
95. s to guest zones 82 A SALTO Software HAMS Page 83 Guest group k l x Group access fi Zones Z Outputs EH Zones Timezones Optional No Name E swimming pool lt gt Always first floor quests W casino lt gt Always No Description restaurant lt gt Always No ViP area E Main entrance lt gt Always No 5 elevator lt gt Always No Guests that belong to this group Accesories vu i Energy saving devices se safe v i i l Optional IV Device 1 IV Device 2 10 Optional Optional E E M 3 Print gt Close l Saye BG Atanda saros A nams c Gicsipocu Mamsen A GEG 30 In the box called Accessories in the Guest group window we can also activate the use of the safe for the guests tick the USE SAFE box If we click the OPTIONAL check box then the option for the guest to use the safe will appear in the check in window as an optional facility Then the receptionist will decide whether to give this option to the guest or not If we do not click the OPTIONAL check box then the guest will be able to use the safe by default and the option will not be available at check in The same system applies to the energy saving devices Advanced parameters This window is for future development It will allow program features to be modified by the administrator For instance maximum number of doors which can be defin
96. se the energy saving devices 8 1 SALTO Software HAMS Page 82 After modifying this master code it is necessary to up date all the staff cards General Lock User Hoea PPD Editor E Automatic backup PRS Accesones why Online Advanced Edit safe programming key Sale enabled Edit safe master key I Energy saving devices enabled Modity master code Energy saving devices Activation time 30 Hotel quests Staff key If Device 1 enabled I Include device 1 If Device 2 enabled Include device 2 g Print L gt Close e The second part of this window relates only to energy saver devices First it is necessary to define the delay time This is the time in seconds that the power remains supplied to the room after the guest has removed their card from the energy saving device e Some of the Salto energy saving devices can control 2 relays and therefore it can drive 2 power supply circuits for example lighting and air conditioning We can enable the activation of one circuit or both for the hotel guests DEVICE 1 ENABLED DEVICE 2 ENABLED e The same options are available for the hotel staff with the check boxes INCLUDE DEVICE 1 and INCLUDE DEVICE 2 It is very important to go to HOTEL GUEST GROUPS after saving the changes here because it Is necessary to assign the use of energy saving devices to the guests as optional or not optional The same as you do when giving acces
97. see that the key belongs to a hotel manager and we can also view its validity and expiration dates Should you want to read any further keys click on the READ button 105 A SALTO Software HAMS Page 106 On this window you will notice that there is a useful readout of the memory usage of the key This should be used to see if the system information is growing to the point where larger memory keys 2K smart cards should be used PPD connection Portable programmer You may need to connect PPD to your computer in order to carry out an emergency opening for example This may be necessary if a door electronic lock runs out of battery To perform an emergency opening follow the steps explained below Then click on the PPD menu option from the front desk main menu Ensure that the PPD is connected to your computer serial port PPn connection x Door Status Valid until x 101 Update required a Search m 102 Update required g m 103 Update required m 104 Update required O 105 Update required t M i 106 p Update required Save as PPD order 107 p Update required 108 p Update required M 109 Update required PPD status m 110 Update required Version 01 00 E 201 f Update required Serial number 1 000 0015 202 f Update required Fact date 11 03 2002 M 203 p Update required 204 Update required Battery high DSH 205 Update required Language English 206 Updat
98. sively devoted to your installation A window like the one below will be displayed In this window we see all doors pending initialization are selected It is not compulsory to initialize all of them simultaneously though it is highly recommended not to leave any pending door PPD connection x Door Status 3 Valid until FE Te TOT y S voc reggae 7 ks i 1 x 108 p Update required E Search 1 x 109 p Update required 44 1 110 p Update required 1 z 201 Update required t 1 202 Update required 1 x 203 Update required Save as PPD order 1 x 204 Update required 1 x 205 p Update required 1 x 206 F Update required ae Gs 1 R20 Update required Version 01 00 1 sm 208 Update required Serial number 1 000 0016 1 z 209 Update required Fact date 26 04 2002 1 210 Update required Battery high 1 Back Office Update required L 4 i 1 Casino p Update required eee 1 elevator 1 F Update required aie kb 128 128 1 M elevator 2 Update required 1 main entrance p Update required 1 x Restaurant p Update required a ene 1 Swimming pool Update required vl ___Change language Actions to do Select doors Allow emergency opening Select all Q Download V Initialize locks Select pending doors gt Close Deselect all Total 27 a l i i i SE ccccssssssssnecsesssseeseecesessseeeeed r zoe 71 SALTO Software HAMS Page
99. ssumed that the peripheral contains the new IP address Use SIGNAL or SCAN ON OFF to check communication 118
100. t be mixed with guests Users are members of hotel personnel staff while guests are people temporarily staying at the hotel constantly changing 15 A SALTO Software HAMS Page 16 It is also compulsory to define time periods time zones and calendars before proceeding to PPD initiation of the doors except for On line doors which can be initialized from the control PC straight M Ta Guests Groups Before defining guests rooms access it is essential that you define one or several guests groups This will enable us to discriminate hotel guests according to their privileges of access Go to HOTEL DATA pop down menu and select GUESTS GROUPS option next a window like that in the Figure will be displayed ES Connected Hotel domus E 5 7 12 x Fie Data Hoteldata Keys Peripherals Tools Help KF User groups Timed periods Timezones we mf DST Connect PPD Audit trail Operator admin 23 09 2003 10 26 05 PPD com1 Editor comi AAinicio BG g Bandeja dee Esato syste a F HAMS eng M AA HAMS Conne e 2g 10 26 Figure 12 16 SALTO Software HAMS Page 17 A cuest group list iol x PN D erin eee xi Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New f Print gt Close Figure 13 Click the NEW button in order to define the first guests group Guest group x G
101. tel PPO m e Editor M E Hotel guests override privacy Hotel guests use antipassback Hour of expiry 12 r Save e Print L gt Close The first option HOTEL GUESTS OVERRIDE PRIVACY will be ticked according to each countries own customs Basically if a room is used by two or more guests and one of them privacy locks the door it would deny access to the other guest outside the room If we were to enable this option then both guests could enter even with the door in Privacy lock The option HOTEL GUESTS USE ANTI PASSBACK will be ticked if we want the guests to have this access restriction in the doors where this special working mode has been selected The antipassback option is usable for all the guests in the hotel cannot be applied to one guest group and not to other guest group The second option HOUR OF EXPIRY refers to the hour by which guests must leave the rooms when checking out This hour is usually 12 at midday though it can be modified here Note If a guest tries to re enter 80 SALTO Software HAMS Page 81 his room after this time then his key will not work the door Accessories If you are going to use room accessories such as safes or energy saving devices in your system go to the ADVANCED tag and double click the text SHOW ACCESSORIES The Accessories window is used to configure the parameters relating to safes and energy saving devices First of all you must tick the ch
102. this device usage please refer to the PPD Smart User s Manual that you will find included in the RW software CD ROM MAIN MENU Below you can review a diagram of PPD menu options It is important to note that all these options will not always be present depending on their being enabled or not from the management computer As default value DIAGNOSTIC and COLLECT OPENINGS options will be present although we have not enabled them on the computer MAIN MENU UPDATE LOCKS COLLECT OPENINGS EMERGENCY OPENING INITIALIZE LOCKS DIAGNOSTIC Initializing doors When we have our locking schedule finished on our computer we must transfer all the data from our computer to the protable programming device We will initialize every door granting it a name that will be definitive from now onwards 70 SALTO Software HAMS Page 71 Ensure that your computer clock time on the PC that you are running the SALTO Software is correctly adjusted to show the correct time as it will determine the time on which the electronic locks operation will be based To download all our locking schedule data on the portable programming device connect the device to our computer by means of a serial cable and go to program main menu Click on the PPD icon If it is the first time you use the PPD to download a locking schedule you may be prompted with an error message window Click on the YES button to confirm that from now on your PPD will be exclu
103. tton or Shift arrow keys to select items to be printed or deleted View details El Delete Close Figure 21 The button ROOMS can be used to obtain a hardcopy report from the room list 22 A SALTO Software HAMS Page 23 You can select between printing the room features that relate to the user staff access as if it was a standard door or printing the room features relating to the customers rights as a guest To select between these two options click on the little symbol in the lower right corner of the button Doors Using this menu option we will create the access control for the users doors electronic locks and wall readers alike excluding the guests rooms Firstly move the mouse over the Toolbar icon representing doors If it is the first time we open this option the door list will be empty Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New Figure 22 e Click on the NEW button to add the first door to the list e In the pop up window that will be displayed we will view the fields we will fill in Except that of users which cannot be specified as they have not been defined yet e Write the name of the first door 23 SALTO Software HAMS Page 24 e You can write a description for the door if the name is no representative enough Next we set the characteristics for this door Open mode and periods
104. ure 30 e f you click on the button you go on to the next detail window and thus you can define the whole set of zones for our installation In the following example a zone comprises of 1 door that gives access to the swimming pool It is necessary to create zones including the door which is going to be acceessed by guests Groups accessing this zone Timezones Name x swimming pool Description BII Low zone Doors that belong to this zone E Doors D Swimming pool Timezones eee m a Poe xX oy Save f Print gt Close Figure 31 Finally we would have a zone list like the one shown below 34 SALTO Software HAMS Page 35 A Outputs Zi Note use Ctrl Mouse left button or Shift arrow keys to select items to be printed or deleted New l iew details El Delete amp Print gt Close Figure 32 Should we have created a zone by mistake you will only have to select it with the mouse and click on the DELETE button lf after we have saved changes we want to view a zones details from the list you only have to select it with the mouse and click on the VIEW DETAILS button Should we want to select a zone from the list without the mouse we can also use the scroll arrows located on the upper right hand side of this window lt gt to move forward to the next element of the list to move back or also
105. urrent machine If no tick exists in this control then the current machine is not used for PMS connection If however this checkbox is checked then the current machine becomes a key server and processes any incoming request from the PMS software IMPORTANT note that in a multi user environment where more than one copy of the HAMS software can be running in different workstations all of them from the same DB only one of the workstations must be configured as the key server for the PMS software Otherwise connection problems could arise Protocol this option box shows a list of all the protocols the HAMS software is able to work with So far two protocols are available Micros Fidelio and industry standard The operator must select one from the list to enable the appropriate protocol If you have doubts about the protocol followed by your PMS software consult your PMS administrator Com parameters here the operator can select the communication port to which the PMS will be connected There are two available ports serial link and tcp ip Modify this button enables communication parameters for the selected port to be modified as desired If serial link is selected then the operator can modify the serial parameters such as comm port number COM1 COM2 baud rate etc If tcp ip is selected then the operator must provide the IP address and port number or service of the PMS Serial com parameters Eo x
106. user name hotel the main menu screen will be displayed as shown below if the administrator has set a password then it will be required to log in A R HotelDemos E B B x Fie Data Hoteldata Keys PPD Tools Help W ke TR Checkin Checkout Guest Copy D 6 Read key Connect PPD Audit trail Change language Room status Logout 09705 2002 11 39 43 A Rw SDS 11 39 eJBandeja de entrada Ou fi SoftwareRW Microsoft Figure 68 Check in New guest arrives CHECK IN menu option allows the operator to edit cards for new guests who want a room Click on the CHECK IN button from front desk menu and a window like the following will display 99 SALTO Software HAMS Page 100 Hotel checkin q x Room amp Edit key Date of expi 02 04 2002 X Cancel Number of keys Zz vv Time of expi AN a 12 00 00 i a Optional facilities Start date 01704 2002 gt Additional rooms Figure 69 In the ROOM field you will have to type the room number assigned to the guest Should the operator fail to remember which rooms are empty press the F2 key of your keyboard to view available room list or click on the Room Status button PRW HotelDemo A x File Data Hoteldata Keys PPD Tools Help F Broom list Oj x 03 04 2002 12 00 00 C 102 ih C 103 TE 104 5 Checkin O 10 opy C 10
107. ware installed in 1 PC RW iD elements both for hotel personnel and guests keys RW escutcheons for those doors with access control procedures 1 card editor ECXO000 1 portable programmer PPDX00 A SALTO Software HAMS Page 6 1 Program installation To install the software provided by SALTO your minimum system requirement should comply with the following e RAM 64MB minimum 128MB advisable e Hard disk available space 50 MB Aprox depends on the DB e Operating system windows 98 Millenium 2000 NT 4 0 XP e MDAC version 2 1 or higher e Pentium Il processor The CD ROM provided by SALTO contains a wizard for easy installation that runs automatically when you double click the SETUP EXE icon Follow the wizard instructions for installation WARNING make sure that your PC clock has the right time and that it set correctly since the SALTO system time will be based on your PC clock Salto software allows you to work with a multiworkstation configuration that is to say the program can be used on different PCs simultaneously with the same data base The main condition being that every user is provided access with read write privileges to the folder containing the data base It would be preferable for the data base to be located in a server if there is one MDAC Salto RW application requires MDAC Microsoft Data Access Components 2 1 version or higher installed on the system
108. we only want to view the movements of user ENRIQUE ZABALETA A A Audit trail IB id _ Datestime Doors Users Operations D 27 10 2003 12 39 00 27 10 2003 12 39 00 Main entrance Enrique Zabaleta Opening not allowed invalid key Last 6 months 27 10 2003 12 44 22 Main entrance Enrique Zabaleta Opening not allowed invalid key Last 12 months E 27 10 2003 12 46 14 Main entrance Enrique Zabaleta Door opened key Ean TE Main entrance Enrique Zabaleta Key updated Online fa Fa gt Close gt _ lol x Date filtering m77 C Last 2 days C Last days Last 4 weeks Last 3 months 237097200 27 10 2004 Reload Order by Date time ar m Filter Filter by Users M Same as Enrique Zabaleta X a Connect PPD Export amp amp Print tl Purge e Failed opening attempts on the part of those guests who mistake their room or hotel personnel who do not have access to that room will be shown in red 109 SALTO Software HAMS Page 110 If you want to turn the text in this window into a text file just press the EXPORT button and you will be able to choose the folder to where you want to save this file If you want to have all this information printed on paper just press the PRINT button and you will have the AUDIT TRAIL printed out Make sure a printer is connected to your computer It is recommended from time to time to purge the A
109. with or without casino etc so that if a guest will be granted any of these rights it is decided when his card is programmed for the guest From the guest list select the first group and click on VIEW DETAILS button The corresponding window will pop up Guest group a x M Group access T Zones 2 Outputs 10 m a H t xX Bg Save E Print gt Close Bl E Si Bandeja de e Esato syste S Hams eng m A HAMS Conne Figure 57 62 A SALTO Software HAMS Page 63 e The box called ZONES lists the hotel zones where the user iS granted access Each zone has its time zone and a characteristic called OPTIONAL e OPTIONAL field can only have two values YES and NO We can modify this field with the zone highlighted by clicking on the question mark button e Ifa zone access is NOT optional it implies that all users from that group will have access to that zone by default e Ifa zone IS optional it implies that whether a user can or cannot access that zone is subject to the guest being granted that access when programming their card on the ENCODER AT CHECK IN Guest group B xj Group access D Zones Z Outputs A Outputs 002 second floor relay 003 ground floor relay a D m aa H X BY Save amp Print gt Close 1 B E Sia l Bandeja dee Esato syste 2 HaMS eng m A HAMS Conne 4L2 Ho7 We will a

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