RHYTHMYX USER MANUAL - StudentZone
Contents
1. Insert Close Display Title eo Oe Reminder Date Link ttle LL X 3m m KI OFM mme T Manditory fields System Title Start Date 2007 0219 Expiration Date Keywords for search engines Keywords Description Local Link Title S1 Edi view Insert Format Tools Table D vj BI UES Main body of page Body S1 Edi View Insert Format Tools Table RA ss Xxv ec vS SSa me 1 na EE Callout v Design 23 Edit View Insert Format Tools Table X GB ml A SS E m A ag BIU E Feature text v Design Page type Banner Page Page layout 2 Column Comments for team editors Contributor comments Administrator comments eee en LL include html Default Variant ID P RH Generic Insert Close System Title The system title is used internally by Rhythmyx You will see this title in your community folder and therefore a suitable name should be used in order to identify the item Display Title The actual title name of the page as it will appear on the live site Start Date Date that content will be made public on the web site This is used in Workflow ageing transitions and automatically defaults to today s date Expiration Date Date that content should be automatically removed from the web site If the content item is not expected to be removed then the field can be left blank Reminder Date2. Notes When the author submits a content item into the Review Workflow state they must wait for an editor to review this submitted content item and to select either Approve or Rework If the editor selects Approve the content item moves into the Pending Workflow state And if the editor selects Rework the content item returns to the Draft Workflow state see diagram below I Direct to Public Submit Rework Dratt Review Pending Public f o e 30 Y Notes For all content items moved into the Public Workflow state the next time the Rhythmyx Publisher runs it will publish these items to the live Roehampton web site Publishing occurs automatically at a quarter past the hour and at a quarter to the hour Failure to place a content item for example a File or Image into the Public Workflow state will mean that your home landing page will publish successfully without the inline links to the file or image amp Further Help Web Services Erasmus House webservices roehampton ac uk Documentation Information Centre Staff MyZone https my roehampton ac uk information pages default aspx Software Advisor Daniel Rukstelis d rukstelis roehampton ac uk 31
3. Enter a date in which you can be notified by email that item is nearing expiry Keywords Enter comma delimited keywords which will be used as part of the metadata and will enable end users to search on this field Description This is used as part of the metadata and will enable end users to search on this field Link Title This field can be left blank and the Display Title field will be used as the default Local Link Title This is currently not used leave this blank Body Enter the main contents of the web page There is an editor toolbar which allows you to format the text with bullets number lists heading styles insert tables and create hyperlinks Callout This is used when creating special feature banners at the top of a page Feature Text This is used when creating special feature banners at the top of a page Page type Two options are available banner page or feature page Banner page which is the default will show a full banner image at the top of the page Feature page is used when working on homepages which include a special feature banner at the top of the page Page layout Two options are available 2 or 3 column pages Contributor comments Enter any comments or notes in this field It might be in some instances there is a team of editors working in a community Administrator comments This field is reserved for the Web Services administrators File Name do not include html Enter the URL filename The UR
4. to get a Parent guardian agreement signed You will need to bring this with when you register For further information see mi Estate eiut i ons 2 Click the Web Link button in the editor toolbar 3 The Insert Hyperlink dialogue box will appear The text you selected will appear in the Text to display box Insert Hyperlink Text to display Business Link For Landan Existing File ar Web Page Target Frame Current Mone Pz Document Email Address g Places in Web Links Document Address http www BbusinessFarlandan co uk 4 Type in the correct URL in the Address box for the web page you want to link to Insert Hyperlink Text to display Business Link Far London 5 Use the Screen Tip button to create the yellow boxed screen tips that appear when you scroll the mouse across a hyperlink J gt Money planner P Business For London 6 Change the Target frame box to New Window as this link goes to an external web page Existing File or Web Page Target Frame Mone Same Frame 6 Email Document Whole Page Web Links M E m i rl d Ou j Parent Frame Address 7 Click the OK button on the Insert Hyperlink dialogue box 8 To save the changes to your web page select the Update button at the bottom of the web form and then the Close button if you want to close the web form 9 To check the web link works successfully ope
5. Inline Link button in the editor toolbar 21 4 A search dialogue box appears In the Content id box enter the id number of the File item or Generic item that you want to link to Search Query Inline Link Microsoft Internet E PEE Result Settings Pacey Format Related Content By Wariant Fesults Advanced Contentid 8108 4 Admissions Filter with Community E Made 9 Concept Pattern Boolean AL Expansion Exact matches w Sess Sese tem Sine 5 Scroll to the bottom of the search box and click the Search button 6 When the search result comes back select the content item by clicking the radio button and then click the Add button to complete the link A Search Results Microsoft Internet Explorer Content Title Checkout status State Content Type B File Parent Guardian Agreement CE Draft File 6 LnkTilei 0000000000000 o2 search Again 7 Be sure to click the Update button at the bottom of the web form to save the changes 22 Deleting Links 1 Select the link that needs to be removed It could be a link to an email address or a link to an external web page or a link to a file As B r u i i e library regulations http wrarw roehampton ac ulk customer palicy asp If you have any queries relating to the terms and conditions please contact Andrew Skinner on 020 8392 3103 Student fees refund policy If vou wish to make a ref
6. L filename must not contain any spaces or special characters and must be defined in lowercase and be reasonably short As the title of this field implies it does not require html as this will be added automatically Default Variant ID This appears automatically and holds the template which will be applied to the content item for formatting to the standard Roehampton style 4 After completing the mandatory fields click the Insert button and then click the Close button when the window refreshes File Name do not F include html Default Variant ID Inancialtermsandconditians QD 5 On selecting Close you will return to the content explorer window and the content item is now stored in your Rhythmyx community folder l Content Path Sites StudentZone training trainer Content Title Content id Checkout status State Content Type Student Zone Financial Terms and Conditions 8102 Generic ne trainings trainer Content id Checkout status State Content Type 8102 Generic Conditions 6 There is some important information displayed for the content item you have created e the Content id which is used for searching and creating hyperlinks e the Checkout status which means the item is locked to you and no one can open it e the State which refers to the Workflow progression of the item Previewing a Good Habit After adding or editing text into a content item it is a good hab
7. StudentZone Preview bO OmU m SIE m E Create Impact Analysis Copy URL to Clipboard copy Mav Reset 2 After the generic content item is moved to the Quick Edit state simply double click on it This will open it in Edit mode L linkpage_courseschedule 29706 Draft Generic L linkpage_eventscalendar 30242 N Draft Generic LD z softwaresupport landingpage 29248 Quick Edit Generic 3 In Edit mode a form will appear listing all the properties and text fields Insert Clase System Title UI Display Title I Reminder Date Es Keywords 4 Scroll down the web form to the Body box and click inside it This will open the box and allow editing Edit View Insert Format Tools Table YR 39 Kv 1 VM ASe Aa eo 4 a cb div inline image B rz UI Li Coaching e Budget planner schedule e visit the Business Link for London e Wloney planner Tutorials e One to one e download file e course schedule 5 Type the changes you want and use the editor toolbar to format the text add heading styles and create hyperlinks Edit View Insert Format Tools Table oA aa KV 9 2 3 fA b List Item 4 B z u Hl 6 To save the changes move outside the Body box and scroll down to the bottom of the web form and click the Update button pie 7 The web form will refresh and the Body box will be closed to editing If you want to make more changes simply click again inside the Body box to open it
8. University of Roehampton London RHYTHMYX USER MANUAL EDITING WEB PAGES Rhythmyx Content Management Servel ccccccceceececeeceeseeeceeeeseeeesaeeeeseeeeees 1 Content Explorer WiInNdOW ccccceeccceeececeeceseececeececeneeceeeesseeesseeeteueessneetaneees 2 Display ee TE 3 Editing an Existing Web Page ssesustesuucuntespatdtiei squscun t eue bot ve ced eb vancubndvecedebcknctisne 4 Creating a Generic Content Item a Web Page ccccccsseecseeecseeteeeeeeeetenees 7 Previewing a Good Habit eeseeessesssssessssesssseee enne nnns 11 Wiejelz ege Edi NR T 13 Type of LINKS 16 Link to an External Web Page ccccccssceseecceeeceeeseeeseeeseeeeeeeeeeeeeeeeseeeseesaeeeas 16 Link to an Email ACCreSS ccccccccsecesececeeeceeeseeeceeeseeeseeesaueeeueeseeseesseeeeaeeees 19 Link to a Rhythmyx Content ltem cccccccceccccececeeeceeeeeeeeeeeeeseeeeseeseeeeaeeeeas 21 VEILING E Nol CN REDE MT 23 Creating Inline Variants eaecuepusaie quete nue lenr cmi d ivt torre da nsa tert Fumar e ds 24 Deleg INING WAVING sescsas ee costruire tani pec ipn iara meque reU Une ome PENET ENa 26 ionis 28 Transitioning Content Items through Workflow seeeseeeesss 28 University of Roehampton May 201 1 IT User Services Rhythmyx Content Management Server 1 To access the Rhythmyx web server start up Internet Ex
9. aduating Keep aspect ratio 2 The Content id number of the image should appear in the Image URL box Image Properties Image URL context 08sys_contentid 19388sys_variantid 421 3 Click the OK button at the bottom of the Image Properties dialogue box O 26 4 An Inline Template Actions dialogue box will appear Xam 55s v oo vn emxsseoeo n div inline image Bf U Z Fi 3 y e Woney p Inline Template Actions E3 Select an action Add Line Break Before Add Line Break After 3 Remove Line Break Before gt Remove Line Break After Alumni events Design 5 Select the Delete Inline Template radio button and then click the OK button Inline Template Achons gt Select an action Add Line Break Before O Add Line Break After Remove Line Break Before 2 Remove Line Break After a Tere 2 Workflow Workflow is an integral component of the Rhythmyx Content Management system All content items must be transitioned through an appropriate Workflow stage before that content can be published onto the live Roehampton web site Transitioning Content Items through Workflow The following is a diagram of the general Workflow states used for Generic File and Image content items Submit Approve Rework Return To Public Revive Republish Draft Review Pending Public Quick Edit Archive t o 28 1 Right click on a conte
10. and allow editing 8 If you are finished with all editing then close the web form red X in the top right corner 9 To effect the changes onto the live Roehampton web site right click on the content item and select Workflow and then Return to Public from the sub menus file horseracingform File L file schedule File D image redjersewv inline Image L linkpage_courseschedule Generic L linkpage_eventscalendar Generic B 2 softwaresupport_landingpage Quick Edit Workflow Check in StudentZone Preview J Return To Public StudentZone Active Assembly create Active Assembly Table Editor Impact Analysis Copy URL to Clipboard Purge Copy Mav Reset Notes All content items for example Generic File or Image must be in the Public Workflow state to be visible on the Roehampton web site Creating a Generic Content Item a Web Page 1 First right click on your community folder in the left navigation column studentenquiriescentre studentunion study skills bermdates training _ traindi trainllz tainta train traindsS train0le train taints trains Mew Item Mew Folder E Change Display Format P Create d Search in Folder Copy Help Refresh Properties Weekone 2 Select New Item and then Generic from the sub menus 3 The Generic web form will appear Insert Close System Title Display Title EM Reminder Date Keywords
11. ations Q Traings trainae student fees refund policy e Train 7 If you wish to make a refund please read the attached PDF of the Student Fees Refund policy 2006 m Traint B Traino Parent guardian agreement O Traini If you will be registering before your 18th birthday you will need to get a Parent guardian agreement signed You will need ta bring this with when you register Q Traini1 Q Trainiz e Train13 g Traini4 e Traini5 Q Traini amp a Trainer Copyright Disclaimer a Copyright 2007 Roehampton University All rights reserved 12 Uploading a File 1 First right click on your community folder in the left navigation column swine fl intor mation Rep L file booking training L fle events rangi Taino tranga rang tangs ir air tangy Tain Tangs ranig tanii New Item e File Mew Folder Generic Change Display Format Image Create lr Search in Folder Copy 2 Select New Item and then File from the sub menus Insert Close System Title Title I Link title o Start Date Expiration Date D O Reminder Date BEEN Description 3 his opens the File web form which enables Adobe Acrobat PDF Word documents and Excel spreadsheets to be uploaded to your community folder 13 Insert Close System Title Title I Link title TOO Start Date Reminder Date File Browse File Type File Category Filename Insert Cl
12. ing File or rS elle E mail Address Paste d rukstelistroehampton ac uk pa Subject Select All Address 6 Click the OK button on the Insert Hyperlink dialogue box 7 Tosave the changes to your web page select the Update button at the bottom of the web form and then the Close button if you want to close the web form 20 Link to a Rhythmyx Content Item Use an inline link when you want to link to other content items located in your Rhythmyx community folder for example a file to be available for downloading or a link to a colleague s web page 1 Before creating the inline link take note the content id of the item you want to link to Content Path Sites StudentZone training trainer Content Title Content id Checkout status State Content Type Student Zone Financial Terms and Conditions 8102 Generic oe ee ee Content id Checkout status State Content Type Conditions 8102 are i Generic 2 Next select the text to use as the hotspot for the link Edi View Insert Format Tools Table a aas Xv oc v5 SESS o 1 D prteifev B 7 UE e regulations relating to the use of computers e student identity card regulations Parent guardian agreement If you will be registering before your 18th birthday you will need to get a Sein rie Tergeste esie d Tou wil need to bring this with when vou register For further information see Business Link for London Design 3 Click the
13. is a Logout button when you want to end your session 3 he Refresh button to update the content explorer window after you make changes 4 There are column headings which allow you to sort and re size the columns Display Options If there are issues with the text size or screen colours in the content explorer window you can change these Bhythmyx m lt lt ooA Content ew Site Explorer Help Content Path Sites Roehe e Refresh Ctr R A Content Title Options Ctra 10performances about academicoffice admissions cairo careers campus map development capsicum firid us chaplaincy 1 Goto the View menu and select Options Display Options Background color J Main Display Options Text color mE m Font T Bold Italic Heading text color m 2 The Display Options dialogue retest os verses box will appear le Style Highlight text color Focus calor iad Menu Options Main Menu Text color m Context Menu Text Color nm m Bold Italic Style Use OS Settings Editing an Existing Web Page 1 Right click on the generic content item and select Workflow and then Move to Quick Edit from the sub menus L fle horseracingform File 1 fle schedule ua File L image redjersey inline Image L linkpage_courseschedule Generic L linkpage_eventscalendar Generic B softwaresupport_landingpage Workflow Expire
14. it to preview the changes before you published the item 1 Select the content item which may be in a Draft or a Quick Edit state Content Title Content id Bi cc Student Zone Financial Terms and Conditions 3102 2 Right click on the content item and select StudentZone Preview and then P RH Generic from the sub menus Edit Workflow b Studentzone Preview REND ae Studentzone Active Assembly 5 Button Link Create S Callout Active Assembly Table Editor S Feature Remove from Folder 5 Image Link Copy URL to Clipboard 5 Preview Link Purge 5 Short title link Copy S Title Callout Link Nav Reset 5 Title Link 5 Title Link rh S Title Callout and More Link 3 Rhythmyx assembles this content item into an HTML web page using the P RH Generic template You will see the item exactly as it would appear on the Roehampton web site Koe 82 88 poton Home Ehythmys Training Trainer University m Site Map Accessibility Feedback London Find a member of staff Term Dates I Need Help Financial Terms and Conditions s part of the registration process you will be requested to read and agree that you have understood and will abide with the Student Terms and Conditions In this Section g Rhythmys Training Home Q Train 1 rrainaz Links listed in the terms and conditions g Train 3 regulations relating to the use of computers e Trang student identity card regul
15. ll in the required fields System Title Title Start Date and File Browse 5 Forthe File field click the Browse button to navigate and select the file Administrator comments 6 Once the file has been selected click the Insert button to upload the file into your community folder File i Browse File Type application pdf File Category O Filename ParentGuardian4greement pdf Contributor comments 7 The File Type field and Filename field will be automatically completed by Rhythmyx after you click the Insert button Administrator comments 8 If there are no errors click the Close button to close the web form and return to the content explorer window Type of Links The text editor provides three ways to embed hyperlinks within the body of a page To add a link to an external website outside the Roehampton site and to add an email link Web Link holen To add a link to a content item that exists within the Roehampton site ED for example a file to download or another Roehampton page To insert an image onto your page The image must be stored in your HAN aani community folder or in any community within the Roehampton site Link to an External Web Page 1 To create a link to an external website select the word s you want to link on ATELESI DRIA EEEL ILEK O Slpristev B z uE Parent guardian agreement If you will be registering before your 15th birthday you will need
16. n the preview window as described earlier You can test hyperlinks only in the preview window and this is the recommended good practice for web editors before making the page live on the Roehampton web site Edit 9 Workflow 4 StudentZone Active Assembly Button Link X Title Link rh Title Callout and More Link S Create Ho 5 Callout Active Assembly Table Editor 5 Feature Remove from Folder 5 Image Link Copy URL to Clipboard 5 Preview Link Purge 5 Short title link Copy S Title Callout Link Nay Reset 5 Title Link S S Link to an Email Address 1 To create an email link click next to or underneath the name for whose email address you want to display RA E Xo oo Fis Se x t Papa BZ ULES Tutorials e One to one e download file e course schedule Contacts Daniel Rukstelis G 2 Click the Web Link button in the editor toolbar 3 The Insert Hyperlink dialogue box will appear You must select the Email Address button in the left navigation column Insert Hyperlink Eg Text to display E Existing File ar ee Page E mail Address Subject Fredefined e mail addresses 4 Inthe E mail Address box type in the address Text to display i reme Existing File or heh Pays E mail 4ddress 4 d rukstelist roehampton ac uk Subject Address 5 Copy and paste the address into the Text to display box Text En display E Exist
17. nt item and select the Workflow menu Workflow StudentZone Preview StudentZone Active Assembly Create b Active Assembly Table Editor Copy LRL to Clipboard Purge Copy Maw Reset 2 Rhythmyx displays a list of applicable transitions based on what W orkflow state the content item is currently in A Content Title content id li cc Student Zone Financial Terms and Conditions alu Workflow Check in Studentzone Preview u StudentZone Active Assembly Create b 4ctive Assembly Table Editor Copy URL to Clipboard Purge Copy Mav Reset Notes Check in and Check out are not Workflow transitions Anytime a content item is edited Rhythmyx automatically checks out the content item so that no one else can modify it until it is checked in again When transitioning content through a Workflow state Rhythmyx automatically checks in the content item Use the Check in action to allow someone else access to the content item before transitioning it to the next Workflow state 29 Content Title Content id checkout status State cc Student Zone Financial Terms and Conditions 810z Parent Guardian Agreement 8108 Content Type Review Generic ex Draft File Content id ICheckaut status ICantent Type AN Review Generic Draft File The above example show a Generic content item submitted through Workflow It now shows up as Checked In and in the Review Workflow state
18. ose System Title The system title is used internally by Rhythmyx You will see this title in your community folder and therefore a suitable name should be used in order to identify the item Title Enter the title of the PDF Word document or Excel spreadsheet Link Title This field can be left blank and the Title field will be used as the default Start Date Date that content will be made public on the web site This is used in Workflow ageing transitions and automatically defaults to today s date Expiration Date Date that content should be automatically removed from the web site Reminder Date Enter a date in which you can be notified by email that item is nearing expiry Description This is used as part of the metadata and will enable end users to search on this field File Click on the Browse button to select the file to be uploaded Documents that are commonly uploaded are Adobe Acrobat PDF Word documents and Excel spreadsheets File Type This is automatically updated by Rhythmyx and is used to define the file type File Category This is currently not being used this field can be left blank Filename This is automatically updated by Rhythmyx and is used to denote a unique file name Contributor comments Enter any comments or notes in this field It might be in some instances there is a team of editors working in a community Administrator comments This field is reserved for the Web Services administrators 4 Fi
19. plorer and enter the following URL http homer 9992 Rhythmyx Roehampton University Microsoft Internet Explorer Fie Edit View Favorites Tools Help sack o E f pa Search x Favorites Ge Address http homer g9g2 Rhythmyx Oe 2 The logon dialogue box will appear Enter your user name and password Rhythmyx CONTENT MANAGEMENT Login 3 Click the Login button or press the Enter key on the keyboard Content Explorer Window The Rhythmyx Content Management system will now display a content explorer window This interface is designed to give a familiar layout and feel to the My Computer window on your PC CONTENT MANAGEMENT Rhythmyx 3 Content View Site Explorer Help f Content Path Jf Sites Roehampton microsites E sites 4 Content Tite Content id Community O SE Roehampton I 10performances Oo 27748 E E3 about academicoffice 15015 admissions zy cairo 21191 careers I campus map 29482 development I capsicum 27926 firid us I chaplaincy 6507 formerstudents childandadolescentpsychopathology 15272 i communicatingexperiences 13471 conferences 17410 corporateintormation 15953 research and business develorf I creativerutures 26120 researchcentres crucible 14778 site Cwi 1 350 tudentzone drama technical 20420 E Ba Folders I environment 11451 2M views finance 14316 I graduation 14700 1 Theleft column allows quick navigation to your community folders 2 here
20. search box and click the Search button 24 4 When the search result comes back select the S Inline Image option by clicking the radio button and then click the Add button to complete the link Search Results Microsoft Internet Explorer Content Title Checkout status State Content Type S Inline Image Alumni events a Public Image 5 Inline Imag Link Alumni events Public Image 5 Thumbnail Image Alumni events a Public Image S Thumbnail Image Link Alumni events ra Ga Seem Sw Public Image Si Edi view Insert Format Tools Table X amp a8 sm L3 e p rxbodyfie vi B Z U As part of the registration process you will be req 5 he image now shows in the Body box on the left hand side of the page but after you update the change Rhythmyx will move it to the right hand side 6 Be sure to click the Update button at the bottom of the web form to save the changes O 25 Deleting Inline Variants 1 To delete an inline variant image double click on the image and an Image Properties dialogue box will appear XR Ba EW Fis esso di li E H F 3 ag ane Proportion visit the Business Link for London Money planner Image URL Layout Alignment Default Horizontal spacing Border thickness Vertical spacing Size Specify size Alternative Representation Alternative text Group of Students Gr
21. und please read the attached PDF of the student Fees Refund policy 2006 Parent guardian agreement If you will be registering before your 15th birthday you will need to get a Parent guardian agreement signed You will need to bring this with when you register For further information see Business Link for London Design 2 In the editor toolbar click the Delete Link button this will delete the link but leave the text rms rms or SE 23 Creating Inline Variants Use an Inline Variant link when an image is to be added onto your Generic content item Remember the image must be stored in the Rhythmyx community folder just the same as a file you want available to be downloaded must be stored in the Rhythmyx community folder 1 An image anchors inline with the top of a line of text Place your curser at the beginning of the line you want to anchor to and click the Inline Variant button in the editor toolbar 2 A search dialogue box appears In the Content id box enter the id number of the image that you want to link to Search Query Inline Link Microsoft Internet E Sele Simple Result Settings eae Format Related Content By Warant Results Advanced Contentid 8108 2 Admissions Filter with 7 Alumni Mode 9 Concept Pattern Boolean r Expansion Exact matches Ey ea Community Lll 3 Scroll to the bottom of the
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