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Pronto! Lite User Manual

1. e Time slice Select in which intervals a day will be divided into e Working hours Select your typical working hours from and to The calendar view will by default show this part of the day While you are here you can also choose your preferred channel for being alerted about upcoming events e By E Mail e By Instant Message e By Phone Call Simply set the switch to ON or OFF Settings Calendar Save All Settings K General Main Calendar default Calendar Y A Password Calendar View Weekly y j Mail Starts at default Mon Time Slice 30 min 25 Rules Working Hours 7 00 AM BB Trash Management 6 00 PM x Vacation message Remind about event ivr identities Send Alarms as E mail Cr i Send Alarms as IM on Secure Mail Send Alarms as Phone Call OFF r oe Dialer s Simple Rules Remember to confirm your selections by clicking Save All Settings Creating an appointment You can create an appointment in two ways e Click in the calendar window Or e Click directly into the calendar at the desired date and start time hold the mouse button and drag to the end time Then release the mouse button The window New Event will be opened New Event Subject Meeting Attendees 11 11 14 All Day Event 11 11 14 Recurrence Description Alarm Disabled Y Private To create the event 1 Enter a Subject This will be the title shown in the calendar for your eve
2. AOsprius 2 E Pan Tex a7 Hello Sally e To unselect one of these options click it again The checkmark will be removed The notification will be sent to you as an automatic e mail from the recipient s Signing e mails When sending e mails you can sign them electronically by applying your digital signature This provides verification of the authenticity of you as the sender thereby helping prevent message tampering To digitally sign the e mail e click the check mark icon at the top of the Mail Composer window Mail Composer S From Harry private lt harry webrtc communigate eu gt v To Sally Q Subject Project presentations hb Q Presentation1 pptx 862Kb AQB IUS FFP F228 za z 2 m B Paintext 20 Hello Sally Upon sending the e mail you will be asked for the password that protects your digital certificate used for signing e Enter your password e Click Send signed In case you do not want to apply the digital signature after all just click Send unsigned Secure Mail Password Note To be able to digitally sign e mails a certificate has to be added to your account by either generating it or importing an existing one Please refer to the Secure E Mail section of this chapter for a description of the involved process Encrypting e mails Pronto Lite enables you to send your e mails securely be encrypting them Only recipients owning your public key will be able to decr
3. Y Show details Change when these notifications appear 4 If your firewall is enabled the install program will ask you to add a firewall rule allowing network traffic for the CommuniGate plugin to pass your firewall Accept by clicking Allow access P Windows Security Alert e Windows Firewall has blocked some features of this program Windows Firewall has blocked some features of Internet Explorer on all public and private networks Publisher Microsoft Corporation Path C program files x86 internet explorer jexplore exe Allow Internet Explorer to communicate on these networks 7 Private networks such as my home or work network Public networks such as those in airports and coffee shops not recommended because these networks often have little or no security What are the risks of allowing a program through a firewall 5 Installation is finished You can now start using the telephone functions in Pronto Lite First encounter start application and log in Your CommuniGate Pro service provider has already supplied you with an internet address URL for accessing CommuniGate Pro using Pronto Lite e Enter the URL in the address bar of your browser CommuniGate Pro will present the login screen Co Pronto o C ff webrtc communigate eu Skin hPronto 30 5 Account Name Password Remember me on this computer Forgotten Password Recovery e Enter your email ad
4. be Meine Kontakte Cis Lim 9 Lim home harry webrtc communigate eu i x a Neue Email mS jm 9 Mobiltelefon 4711 Chat Videoanruf To call someone 1 find the contact and click the Call button 2 Wait until the other person answers your call ZE Activechats Harry Outgoing 2 IN 5 bs To end a call e click End Call To mute your microphone during an ongoing call e click Mute To hold the call e click Hold Phone calls with multiple contacts There are two options to initiate a phone call with multiple parties e Add user s to an ongoing call e Call all members of a contact group at once To add a call partner to an ongoing call 1 click in the Call window 2 select the person s Aktive Chats man Harry 29 Hierdie Grafik um die du mi sally webrtc commu 2 The conference conference Pevi To call all members of a contact group Harry Provisioned 1 find the contact group in the Contacts App and 2 click Call Q gruppe Projektruppe To call using a phone number 1 Click Call in the Navigation bar Contacts 1 2 Buddies Meine Kontakte Me harry webrtc communi Offline Ke Daniel Brown Be demot mobileoffice biz Emma Jones t jemo3 mobileoffice biz Ly Michael Johnson 6 den 02 mobileoffice biz aj x fe 2 Enter the phone number either by typing it or cli
5. Contacts coat Distributors Sharing Groups You are already familiar with sharing e mail folders with other CommuniGate Pro users Much in the same fashion you can also share Contact folders Sharing enables you and the people you share with to have common lists of contacts that are kept and edited in one central place when an address is added to a shared contacts folder it automatically becomes visible in the Contacts App of the users who share this folder To share a Group folder 6 click on the folder you want to share 7 Click Edit 8 In the section Access Control List add all users that you want to give access to the folder Either type their name or mail address or select them from the address book 9 Select the access right each you want to grant read write administration custom 10 Confirm by clicking Save To subscribe to a folder that has been shared with you e click the Subscribe button in the e mail you have received informing you about the sharing of a folder Or e click in the left Group pane click Folder Subscription enter the account name or e mail address of the user who is sharing their folder with you set the checkbox for the shared folder and confirm with Save Account Name 2 Distributors sally webrtc communigat 3 Special Groups Your account contains several special groups that have been created automatically for you and which you cannot delete B
6. File Password The certificate will be added to your account You can verify the certificate details in Preferences Mail Secure Mail in the section S MIME Certificate Generating a certificate Use this option if you do not yet have a certificate 1 Goto Preferences Mail Secure Mail 2 Expand the Create section 3 Enter the password with which the certificate should be protected in your account Reenter the password 4 Click Apply 4 Create Secure Mail New Password Reenter Password y Import Key and Certificate The certificate will be generated and added to your account You can now begin encrypting and signing e mails Managing certificate for Secure Mail Go to Preferences Mail Secure Mail to manage certificate details Change secure mail password This password is needed for encrypting or signing new e mails It protects your secure mail certificate 1 Expand the section Modify Secure Mail Password 2 Enter the new password Reenter it 3 Save All Settings Certificate details Information about your current certificate can be found in the section S MIME Certificate Secure Mail Save All Settings a S MIME Certificate Issued to Common Name Sally Contact sally webrtc communigate eu Issued by Common Name webrtc communigate eu Organization Unit Contact support communigate com City State Province Country From 15 Oct 14 7 33 01 AM Till 14 Oc
7. Managing files Once you uploaded some files to eDisc you can manage them using Pronto Lite ina similar manner to the local file manager on your computer You can display copy rename move and delete files Uploading files To store files in the eDisc system you have to upload them first 1 Go into the target folder 2 Click the Upload button in the toolbar of the right pane 3 Select the files to be uploaded from your computer and confirm with OK Tip Alternatively you can drag amp drop the files directly into the right pane oe ml Files wl Myfiles gt ml public V Name eai om E logs pubcal manual gt W settings P harry webrtc com aC aa wa public Size profile vcf Upload S amp Ili The files will be uploaded During upload a progress bar is displayed below the files window indicating the remaining time Here you can cancel the upload by clicking All Cancel or the X behind a file name E mal Files gt E harry wedric communigate eu public Name 5 M logs settings P harry webrtc com gt private 2 7Mb 3 of 106 0Mb used prontotite manual_de entwurf3 pat Gl private Projekt Size Date n When the upload is completed a notification will be shown in the message box Upload Completed Uploaded 1 files 7 55 PM Note Please make sure that the size o
8. Pronto Lite User Manual Communigate Pro Version 6 CommuniGate Systems www communigate com Contents Getting started with Pronto Lite sessssssssssesesesesesssesecesesecesesesececesecesesecececeseceseseceseceseoe 7 BOYS FO OK i E E AEEA EN EE S E A sient 7 lastall Browse ges at 0024p crins ea ner ee ee ee ee ee eee re eee 8 FirStencounter Start application and log 1i ssitecenieiieecceuteinwierindetietionrannwasneaneeudanedath 9 FOU OG TASS WO i Csr cee EE A cette aden eee cee eee ete 11 Getting around Elements of the user interface oe eecesesssssseeseseseseseeseneneseseenensseseeeenensatseeneneaeseeteneaeaeaeeneneaeaees 12 OLE ofc a AE een eee EAA ene eee ee eee eee een I eee nee een 13 Setting your personal PElETONCe wvcssscscsesincssscaccessocesessreseceevcnsnisenncedesescoccsscovoniastneenestsnsuaudvosevensesnsdeienesessonetoeonenneness 14 Editing your personal AI OF OUD tec sconce dee ioe senses E A EAT 14 Change language and Ume ZON Cosi aceasta tiers cce tics ee reteset pete eee eee eee 16 ING S caer cess A E escuela esc a A A EA N et ae ees eet 17 OF pe N a 2d a 0 ae E E T E A E E rere ree ere renee ee ae 18 OS UR tresses cee EA E ca epee eee eee eee neat 19 E mails Reading composing sending and Managing messages ceescceseccssccssccesscescees 21 BS INO S ccc teases e5 E E eae cae peepee 21 Naviga nne e Maap 0 ener terre neers cee arte T E 22 Composing and sending E M alls ssccnorsscacasaa n a 24 Compos
9. Tip When you open the Mail App the first mail in the inbox folder will be automatically shown If you do not want this to happen you can change this behavior in Preferences Mail by setting Automatically select message to OFF You can sort the list of mails in the middle pane whenever needed e Click the arrow icon and choose how you want to sort your list of messages You can choose to have an ascending or descending order by selecting the appropriate entry from the sorting list 4 INBOX t Date Drafts Date Status 4 Sent Items Status alin Trash T Subject wa Friends Subject Size wa Private Size From 4 From T To 4 To Incoming e mails Whenever you receive an e mail an alert box comes up From this box you can perform these actions e Close the box by clicking the x in the left upper corner e Jump to the new message by clicking the subject line e Mark the message as read by clicking the Mark Read button e Delete the message by clicking the Delete button After reading the e mail the alert box will be closed automatically G Box t GH INBOX Q a k Harry private 4 05 PM Project presentations 4Kb From Pronto To New Test t Welcome 01 Oct 14 8 52 47 AM Drafts Emma Jones 1 10 14 trip to Barcelona 2Kb oia Communi Harry 1 10 14 cycling in the park 2Kb ea Trash 1 10 14 a
10. day s Description s o sem l rn e To remove the priority property click the icon again Editing an Event There are two options for editing an existing event e Use Drag Drop to move the event to a different date or time 1 Click the event object A 3 Drag it to its new position in the calendar view Release the mouse button The event has been moved to the new date time Click on the event object and select Edit Event Project meeting When 11 Nov 14 10 30 AM 1 50 PM Where Who Sally Organizer Tip Clicking on an event object once will open the event preview Here all import event facts are displayed including event priority and attached files Quickly changing the event duration With only one mouse click you can change the duration of an event by moving the end date time 1 Hover the mouse button over the lower end of the event object in the calendar view until an arrow appears Click and hold the mouse button and pull the lower edge of the event object to the end time desired up to shorten the duration down to extend the duration Release the mouse button at the desired position PRONTO LITE USER MANUAL 10 A All day 12 00am Changing a series of events When you open an event for editing that is part of a series of events recurring appointment you will be asked if you would like to edit only this specific event or all
11. 1 Select the file s you want to move to a different folder 2 Click Move into either in the toolbar or in the context menu of the file 3 Select the target folder The file s will be moved there Move into a public IM i logs settings harry webrtc communiga Copying files Files can only be copied one by one 1 Select the file you want to copy 2 Open the context menu and click Copy into 3 Select the target folder by clicking on its name The file will be copied there Sharing files and folders Files and folders can be shared in a number of ways with other users e Grant access to a folder e Grant access to a file or number of files e Sharing folders with other users with editing options Granting read access to files or folders You can share files or folders with persons outside of CommuniGate Pro This however works on a read only basis To grant read access to a file or folder 1 select the file s or folder s you want to share 2 Select Share in the toolbar or context menu 3 Set the check mark for Enabled 4 Copy the link and send it to the persons that should have access 5 Close L A fm A _ j 7 Share File prontolite manual_de entwurf3 pdf Enabled y http webrtc communigate eu sally pron The shared file or folder will have a globe icon in list view to indicate that it is currently in sharing state e To revoke
12. 1 select the calendar you are sharing 2 Set Public Access through Web to OFF 3 Confirm by clicking Save Other users will not be able to see the calendar anymore Exporting calendar data You can export events stored in your calendar The export will create iCal files you can use to import the data into other calendar programs 1 Select the calendar you want to export events from 2 Click More cog wheel icon in the toolbar of the right pane 3 Click Export Calendar Data PRONTO LITE USER MANUAL 11 Tue 11 11 All day Export Calendar Data Luua import Calendar Data 2 00am 3 00am 4 00am 5 00am 6 00am 7 00am 8 00am 8 00am 10 00am Your web browser will download the file containing the calendar data Importing event data You can import calendar data that you have exported from another calendar program in iCal format 1 Select the calendar you want to import event data to 2 Click More cog wheel icon in the toolbar of the right pane 3 Select the iCal file containing the calendar data and confirm The events will be imported into the selected calendar Mon 10 11 Tue 11 11 Wed 12 11 Thu 13 11 All day Export Calendar Data uvam Import Calendar Data 2 00am 3 00am 4 00am 5 00am 6 00am 7 00am 8 00am 9 00am 10 00am PRONTO LITE USER MANUAL CHAPTER 6 Phone Calls You can use Pronto Lite to make Phone Calls with other users
13. Event Cancelled Telefonkonferenz Organizer Sally lt sally webrtc communigate eu gt Starts 10 Nov 149 10 00PM Ends 10 Nov 14 10 30 00PM Priority Normal Attendees lt harry webrtc communigate eu gt An alternative way to reply to an invitation is to set your response in the event object in the calendar 1 Open the event in the calendar The preview will be shown 2 Click one of the buttons Accept Tentative or Decline Event Walk in the park When 11 Nov 14 4 00 PM 6 50 PM Where Who Sally Organizer harry webric communigate eu 3 Select a reply option no response send response edit response Do not send a response Send the response now Edit the response before sending Replying in this way can be useful if you have already deleted the invitation mail or if you want to change your attendee status at a later time Sharing Calendars You can share any calendar with other users This can be useful for groups of persons because it enables them to keep and manage all appointments in one single place Grant access to a Calendar To grant access to one of your calendars for other users 1 2 select the calendar Click Edit cog wheel icon Insert all persons you want to share your calendar with in the section Access Control List Choose the appropriate access rights per person from the select box Personen Calendar location wal Root Access Control List Sally Cus
14. if any From Har ry To Sally Show details DECLINED Lunch with Harry Reply to your scheduling request Lunch with Harry Organizer Sally lt sally webrtc communigate eu gt Starts 11 Nov 14 2 00 00PM recurrent Duration 30 min Time Zone Europe Central Priority Normal Comment Sorry will be travelling at that time Attendees Harry lt harry webrtc communigate eu gt Declined e To process this response click Update Attendee Status The e mail will be deleted automatically after this action Important you must click the button Update Attendee Status to complete the scheduling for this attendee Replying to an invitation When you are invited to an event you will receive an e mail informing you about the appointment details date time subject attendees You can reply directly from this e mail to send your scheduling response Compose TA7Aa gt SOW a gt lt From Sally To Harry _ Show details Lunch with Harry 6 53 PM Accept Tentative Decline Scheduling request Lunch with Harry Organizer Sally lt sally webrtc communigate eu gt Starts 11 Nov 14 2 00 00PM Ends 11 Nov 14 2 30 00PM Priority Normal Attendees lt harry webric communigate eu gt Unconfirmed To accept the invitation 1 click Accept or Tentative 2 In the list that opens choose an option Send the response now will send an e mail response to the organizer From Sally To Harry Show det
15. will start in 0 minute s 00pm 11 00pm Deleting an event To delete an event e open the event e Click Edit e Click Delete trash can icon e Confirm by clicking Delete Event Ti Som Es Delete Are you sure you want to delete event Subject Meeting project group Attendees Starts 11 11 14 izz 1 20 PM v Ends 11 11 14 3333 3 00 PM B Recurrence Where Description Status Busy v Alarm Disabled v Private When deleting a series of events you will be asked if you want to delete All events or This Instance only Event S om EF Subject cycling in the park Delete Q Do you want to remove all events in series or Attendees sally webrtc communigate eu this instance only Starts 03 10 14 lizzi 9 00 AM lv Ends 03 10 14 13333 12 00 PM v Recurrence Daily Pe End by 33 Every 2 day s Where Description Status Busy LV Alam Disabled v Private Multiple Calendars You can create as many different calendars in your Calendar App as you like This is useful for grouping events belonging to different topics or parts of your life You could e g have a calendar for private appointments and a calendar for business events Creating a new Calendar To create a new calendar 1 click in the toolbar of the left pane 2 Click Create Calendar 3 Insert a name for the new calendar 4 In Calendar Location select the placement of the new calendar either below an existing c
16. Business 247Kb 2 Private Projects Welcome to Pronto HTI video Thanks for trying our new wel What makes Pronto so speciz With WebRTC you can conduc browser such as Goggle Chro The powerful features of High Definition telephony w eDisc WebDAV file storage a Secure email with encryptior Multi party Chat rooms with Mobile push and synchronisz Contacts management and t L Project presentations View the Pronto flash demo z For support related questions To extend your trial or enquir Tip You can disable the alert box in Preferences Mail by setting Notify about new mail to OFF Unread e mails New e mails have the status Unread Unread e mails are printed in bold letters in the middle pane subject line The number of currently unread e mails is shown in the navigation bar on top of the Mail App button The folder pane shows the number of unread e mails behind the folder title When clicking on an e mail to read it its status changes automatically to Read Tip In Preferences Mail Mark as read after change the time after which the e mail changes the state to read after clicking it The default is 2 seconds You can change the read status of an e mail yourself by clicking Toggle Read Status letter icon in the toolbar This button acts as a toggle clicking it again changes the state to the opposite From Harry private To Sally Proj
17. Mozilla Firefox Safari and Microsoft Internet Explorer The following table gives an overview of the browsers and the recommended versions Browser Version Google Chrome 37 Microsoft Internet Explorer 10 Mozilla Firefox 32 Opera 24 Safari Mac OS Ti Android 4 2 iOS 8 Please note It is safest to use the most current version of your preferred browser Install Browser Plugin Depending on your browser you will need to install an additional plugin The plugin adds media capabilities to your browser needed for the voice functions of Pronto Lite The plugin installation process is simple yet it differs from browser to browser Just follow the messages and instructions on your screen The setup process for Microsoft Internet Explorer and Windows 7 is as follows 1 Ifthe plugin is needed you will see the following message after logging in to Pronto Lite o Media plugin is not installed 6 19 PM Browser will try to install it itself 2 The browser will then display the following prompt asking you to install the add on Click Install 3 The plugin installation will ask for your permission to install the program on your computer Confirm by clicking Yes H User Account Control Do you want to allow the following program to make changes to this computer l Program name 1 CommuniGateAVPluginGIPS 1 CAB Verified publisher CommuniGate Systems File origin Downloaded from the Internet
18. Recurrence choose the rhythm in which the Event will be repeated daily weekly monthly yearly Enter an End by date 4 In Every days enter the interval in which the Event will be repeated 5 Click Save to finish creating the recurring event Attachments You can attach one or more files to an event 4 In the window New Event click Attach file Choose the file s from your computer and confirm All attached files will be shown in the event window You can open a file by clicking on it You can delete a file by clicking X next to the file name Confirm with Save The attached files will be shown in the preview window of the event You can open the preview by simply clicking on the event object in the calendar PRONTO LITE USER MANUAL 99 Subject Meeting Attendees Starts 12 11 14 E esopm v All Day Event lt Ends 12 11 14 g _720em v Recurrence mom D e e Every 1 dayis Where Description D a H High Priority Event You can mark an event as a High Priority Event e Inthe window New Event click Priority exclamation mark icon The icon will change to red color After saving it will be shown in the calendar view next to the event title Subject Meeting A nd k p misspiggy gif 89Kb Starts 12 11 14 E esopm v All Day Event Ends 12 14 14 m z pm v Recurrence Recurrence Day End by 24 12 14 5 Every 1
19. available calendars are listed in the left window pane e The events and appointments from the selected calendar s are displayed in the right window pane Calendar i G November 2014 Calendar People in history Project Events amp appointments 19 20 You can choose between a daily weekly or monthly view for displaying the calendar e To switch views simply click the appropriate button in the toolbar of the right pane Daily Weekly Monthly e Click Today to switch the date selection to the current day e Use the arrows Previous and Next to browse through your calendar depending on the chosen view between day weeks or months e The red line indicates the current time of day lt gt Nov 10 16 2014 1 Tue 11 11 Wed 12 11 Thu 13 11 Fri 14 11 day 1 today2 view New week event view 4 00 Pr Sa mare aoe month 5 00am page a view 6 00am 7 00am 8 00am 9 00am 10 00am 11 00am 12 00pm 1 00pm 2 00pm 3 00pm current 4 00pm point in time _ ral 6 00 8 00pm Basic settings It is recommended to check and if applicable modify the basic settings in Preferences Calendar of your Calendar App so the configuration matches your preferences e Main Calendar Select the calendar that will be opened by default when you start the Calendar App e Calendar View Select which view day week or month will be shown by default e Starts at Choose the first day of the week
20. by typing their name or mail address in the Attendees field or by selecting them from your contact list Event T Oo Ea Subject Project meeting Attendees Harry Starts 11 11 14 fa 10 30 AM LY All Day Event Ends 11 11 14 E 1 50 PM j v Recurrence Where Daniel Brown demo1 mobileoffice biz Description lt Harry mae harry webrtc communigate eu t Michael Johnson Status Busy a Alam Disabled and Private demo2 mobileoffice biz 3 Click Send Requests envelope icon and select Send SOO creme Pronter KBB renayanee amp Handyveni n o T aope Prose Se I0 GUA E Prone se mn vertrag be ca wobric communigate eu7 Skin nPronto qQ cs po 4 Confirm with Save All attendees will now receive an invitation by e mail Manage response status for appointments When creating an appointment with attendees you become the Organizer of this appointment This role enables you to see the current response status of all attendees whether they responded and how accept decline tentative 1 Open the event preview 2 Inthe section Who you will see all attendees and how they responded green check mark for accept or red circle for decline Event eat Q Project meeting When 11 Nov 14 10 30 AM 1 50 PM Who Sally Organizer O Harry As organizer you will also receive an automatic e mail for every response containing the response status in the subject line and their comments
21. ests ceca a daca eee gece aug es a ceca N T O acne EOE eesti 88 Layla tonal ste greg Oo PTEE A tr erect rt ant erent ernest nen N O IE AEA 88 OE 10 IS eho coger ocr paces cece vac sow hac E ene meses ee 89 Deleng CnaT ESS lo ch oaan E EE terrae EE E AA eters rarer tne enter terre 89 Beer EO AOL BO a cages T E NE A E E EIEE E A E E E TA 89 Adding achat pariner toan ac UVE Cha nsise E E EER 89 Starting a Group Chat from a Contact Grou Descrsnissrsieenion iei a ii 91 K a E T eaananesmrenantenterne tate aan 93 Navicaung the Calendar APP esenrenpenpo iiaa E E EEEE AEE EAE AEO EEN 93 Ba eoe rect E EE E E 94 Cree anr aO e al a E E O N EES 95 DEE D CIN PE AO E AA IE O EN A O T O A A T 97 E EAE T A A T E A E I ee E A T A eee ee sie aattanae 97 PEGA EA OA AAA NAT VON EN AA AO E O 98 E E 0a E 2 OEA E A AA EN VON EAN A A E OE 99 Fane an Eei es E EE E E ete 99 Quickly changing TNE event duration seseesrinrerennnnii ii EEEE 100 Changing a Series Of evens marius nE E EEA ee eed ee 101 APPO MEN A S a E mrt trier R A E O 102 Deene Ar OVO a E E TE E ee Te 102 Multiple Calendars csccccsscseisssssessssescsseessssesssessesoeessnsnnsesssessecoecnssesaseunsneeseansessseavansiesnassiesnsensneorasonsnsnaseassnstsnenedonsvanees 103 Creanno a new Calen OP qenermmmmemeremmcrmennettemern carer tener E mean ent runt EEO A eE EARE tate EAA 103 OIG Calend dr Sellin GS soriire EEE E E E EEE EE E OE O E 104 Display Mul ple Calendas siscsirinioiii ir aR aii EES 10
22. events in the series 3 00am 10 00am 11 00am 12 00pm 1 00pm Ba Do you want to edit all 3 00pm events in series or this instance only soom e Click All Events to edit the complete series of events and change settings e Click This Instance only to edit only this one event you selected When moving an event that belongs to a series to a different date or time refer to the previous section on how to do that you will be asked if you want to create an exception to the current series for the current instance 8 00am 9 00am 10 00am 11 00am 12 00pm 1 00pm 2 00pm 3 00pm 4 00pm Click Yes to create an exception After that the current event will not belong to the original event series any more Click No to not having an exception created Your recent change will be reverted 10 30am Q Poet Do you want create new exception in current series 2 00pm wit o j d Appointment Alarms If you set an alarm time in an event you will be reminded before the appointment begins Depending on your calendar configuration you set in Preferences Calendar you will be reminded by Message box Instant Message in Chat e Phone Call 2 00pm 3 00pm Calendar Alarm 8 22PM 4 00pm Event Notification Telefonkonferenz will paopm start in 0 minute s 6 00pm f 7 00pm 8 00pm lt your event Telefonkonferenz Calendar Alarm 8 22 PM gt 00pm
23. folder 2 Enter the search string in the Search box 3 Hit Enter The search will look for matching content in subjects e mail content and addresses All found e mails will be listed below the Search box E Sentitems ty E 4 INBOX Q e Sally 4 10 PM Q Drafts Fwd Project presentations 10Kb Sally 4 10 PM A Sent Items Fwd Project presentations 1 2Mb Sally 4 05 PM ota E Trash Project presentations 4Kb a Business wa Friends wa Private FAQ Why is no Search box shown in the folder I selected One or more e mails have previously been selected check mark in the check box next to the subject Deselect the e mails by clicking the Toggle Selection button in the folder toolbar and perform the search as described above Managing several e mails at once The middle pane containing the mail folders supports mass editing functions so you can work on several e mails at once e g by changing their read status deleting or forwarding more than one e mail at a time To prepare for mass editing e select the e mails by setting the check mark for each e mail Or e click Select all to have all mails in the folder selected at once F a IE Sentitems 4 F GH INBOX Q presenta z SE 4 10 PM Q Drafts Fwd Pr igct presentations 10Kb Sally Selectiall 4 10 PM a Sent Items Fwd Project presentations 1 2Mb ne Sally 4 05 PM Trash Project presentations 4Kb gt Sally 4 05
24. in the toolbar of the left pane 1 Select the folder you want to edit by clicking on its name 2 Click Edit cog wheel icon in the left toolbar Context menu in the right window pane 1 Click on the arrow next to the folder and open the context menu 2 Select the Editing function by clicking on the appropriate button g Q D D wl Files Myfiles gt public O V Name Share Access granted to EMail link Tip The context menu offers more options than the Edit button described first In the following sections we will therefore only be looking at the former Renaming a folder 1 Open the context menu and click Rename 2 Insert the new folder name 3 Confirm with Save Deleting a folder 1 Open the context menu and click Delete 2 Confirm by clicking Delete Attention All files and subfolders contained in the folder will also be deleted permanently Moving a folder To move a folder into another folder 1 Open the context menu 2 Click Move into 3 Select the target folder by clicking on it The folder will be moved into it Move into public IM a logs settings gt harry webrtc communiga Copying a folder 1 Open the context menu 2 Select Copy into 3 Select the target folder by clicking on it The folder will be copied into it Copy into public IM T logs settings 2 harry webrtc communiga
25. languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators To achieve this it would be necessary to have uniform grammar pronunciation and more common words If several languages coalesce the grammar of the resulting language is more simple and regular than that of the individual languages The new common language will be more simple and regular than the existing European languages It will be as simple as Occidental in fact it will be Occidental To an English person it will seem like simplified English as a skeptical Cambridge friend of mine told me what Occidental is The European languages are members of Pronto 1 10 14 Welcome 247Kb gt Signed E Mail An e mail that was signed by the sender with a valid certificate will be marked with two visual elements e Blue check mark next to sender s address e The content is enclosed in a green box with the title Signed Data INBOX t E Harry private important information Harry private 4 10 PM Fwd Project presentations 10Kb Harry private 4 05 PM Project presentations 4Kb Emma Jones 1 10 14 trip to Barcelona 2Kb lt Harry 1 10 14 cycling in the park 2Kb Pronto 1 10 14 Welcome 247Kb i Compose ie gt SBUn mw Show details From Harry nvei Sally Important information 4 14 PM Signed Data Text
26. mE From Sally To Harry privat Show detalls Re Vertraulich 2 44 PM bh Encrypted RC2 40bit From Sally lt sally webrtc communigate eu gt Subject Re Vertraulich Date Wed 15 Oct 2014 17 31 10 0200 To Harry privat lt harry webrtc communigate eu gt On Wed 15 Oct 2014 17 26 11 0200 Harry privat lt harry webrtc communigate eu gt wrote Printing e mails e To print an e mail click on the Print button The e mail will be opened in a new browser window with the print dialog of the browser ready for printing e Click OK to print the page After printing you can close the browser window containing the print version of the e mail Replying an e mail e To reply an e mail click on the Reply button arrow left in the toolbar e To reply to all recipients click Reply to All double arrow left e Write your message and click Send to send your reply Forwarding e mails To forward a single e mail e click the Forward button arrow right e Select the recipient s change the subject if needed enter text if needed e Click Send to forward the e mail To forward several e mails at once follow these steps 1 Select all e mails you want to forward by setting the check mark for each mail in the middle pane 2 Click the Forward button in the toolbar of the middle pane 3 The next steps are identical to forwarding an individual e mail Tip The Mail App will by default send the forwarded e mails
27. music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators Pronto 1 10 14 Welcome 247Kb To clear the Trash folder 1 Select Trash 2 Click the Empty Trash button in the toolbar 4 INBOX Sally 2 44 PM signatur 3Kb Drafts Sally 2 44 PM Zugriffskontrolle Kontakte Freunde 1Kb Sent Items ate Sally 2 44 PM Trash Zugriffskontrolle Geschaftlich 1Kb Sally 2 44 PM 5j Friends Zuariffskontrolle Freizeit 1Kb Sally 2 44 PM EA Private Re Termin 4Kb gt Sally 2 44 PM DECLINED Projektmeeting 892 Sally 2 44 PM Re Vertraulich 3Kb Instead of moving the deleted mails to the Trash folder you can have the Mail App simply mark e mails as deleted To configure this behavior go to Preferences Mail Trash Management and change Message Delete Method to Mark Deleting messages will now work like this 1 To delete a message click the Delete button crossed out envelope icon 2 The message will be crossed out in the folder but still visible ae To Sally From Harry private Show detalls Project presentations 4 05 PM Presentation1 pptx 862K Hello Sally the European languages are members of the same family Their separate existence is a myth For science music sport etc Europe
28. select the group you want to add it to in the Contacts pane on the left 2 click in the toolbar of the right pane 3 select New Contact amp Buddies amp Contacts ga Kontakte Groups Contacts 5 Daniel Brown Emma Jones Michael Johnson ga Simple Address Books Pronto s7 Sally ste 4 Fill in the necessary information in the appropriate fields 5 Confirm by clicking Save To discard the contact click Cancel Things to know about the contact details you can store in the address book e There are no mandatory fields Enter only the information you need for the contact you are editing Please bear in mind however that at least an email address is needed to be able to connect to the person using Pronto Lite e File As is a field that will automatically be combined from First Name and Last Name It is used for displaying the contact in the Contact App and everywhere addresses are used e g when selecting recipients in the Mail Composer window Chapter 2 e Every time you enter a new e mail address or phone number a new field will be added below so you can add more addresses or numbers You can add as many e mail addresses and phone numbers as needed e Acontact can have several postal addresses Click Add New to add more postal addresses PRONTO LITE USER MANUAL 69 Daniel Brown Sally Title First Name Middle Name Noma Suf
29. status text by typing your own status message at the bottom of the window When you are done press Enter Change status Online Away Be Right Back Busy In a Meeting On the Phone 4 oe e 2 Out to Lunch Invisible AN a am at work ct rt 4 ad In some cases your presence status will be updated automatically e Away will be shown after you have not been active for some time in Pronto Lite After you start working again it will automatically change back to Online e Invisible will be shown to your contacts when you log off from Pronto Lite e On the Phone will be set when you are using the Phone App Exporting addresses You can export addresses from the Contacts App The export will create the widely used VCard file format You can use the resulting file to import the addresses in a different program saving you from having to type all addresses again To export addresses 1 select the group from which you want to export addresses 2 Click on More cog wheel icon in the toolbar of the right pane 3 Select the file format either VCard 2 1 or VCard 3 0 by clicking the appropriate button The file containing the addresses will be downloaded in the browser Groups Contacts 4 i Daniel Brown Buddies Export VCard 2 1 Data Pi wa Distributors Harry Michael Johnson J EN Please note Contact Groups will not be expor
30. week s 7 E Trash Management Using folders Folders help you to maintain your e mails in a structured and orderly fashion so you do not get lost even with many messages You can add delete and rename folders whenever you like Your Mail App contains several important folders by default INBOX All incoming e mails will be put here automatically Sent All e mails you sent will be saved as a copy in this folder Drafts E mails that are saved when being edited or that you explicitly save as drafts will be found in this folder You can continue editing these e mails at any time Trash All deleted messages will be moved into this folder if you selected the Trash folder management option please refer to the previous section for instructions Junk All e mails identified as spam by the CommuniGate Pro system will be moved into this folder You can rename all inbuilt folders and delete all but the INBOX folder It is recommended to not delete any default folders Creating a new folder To create a new folder e click in the toolbar of the folder pane 1 click Create Folder v4 Sent Items 2 enter the folder name 3 select the folder location from the select box either below an already existing folder or on top level choose root Create Folder 4 Click Save Moving e mails to folders You can move e mails individually or several at once to a different folder To move a single e ma
31. 0 14 YA Gesendet ACCEPTED Meeting 901 is Harry privat 3 10 14 Trash ACCEPTED Meeting 901 Harry privat 3 10 14 E Freizeit Fwd Termin 13Kb Harry 3 10 14 E Geschaftlich Zeitzone 1Kb Harry 3 10 14 Papierkorb Termin 4Kb Harry 3 10 14 Termin 4Kb Setting your personal preferences You can immediately start using CommuniGate Pro after your first login in order to write e mails or manage events It is however recommended to first edit some basic settings e Complete your CommuniGate Pro user profile e set language and time zone e change your password Editing your personal information Your profile communicates who you are to other users you communicate with It features your photo and basic information such as your professional title and contact details In order to update your profile data 1 click the picture in the left upper corner and 2 click Edit profile Change status Online Vv Away Be Right Back Busy In a Meeting On the Phone L OOF Out to Lunch Invisible The picture in your profile can be seen by other CommuniGate Pro users you are connected with To update the picture 1 click Upload 2 Choose a picture from your computer 3 Click Open The selected image will be uploaded and shown in your profile Edit profile O Save E mail Home sally webrtc communigate eu Home v Telephone Cell 112233 Cell v Addre
32. 5 ALLACHING an event toaspecifie Calendar ossyssiissa ai A E Reames 105 Dee E O OE E a A E E E A E E E E mre ree e etr sare 106 ochedu ling appointments and MCCUNGS srsssssnnsieia na A duane 106 Creating AN appointment with invitations uaesssscssssssssssesssnssssrssssssnsssnsssnsssssssssnsssssasssasssassssssssstsssssasseassssnsees 107 Manage response status for APPOINCMENUES rssssssssesssssssssssssnssssnssssssssnsasssnsscsnssssnsssssnsssassnsnssssnsssssncsnsesseasenens 108 Fep yng oan y OUO a EEEE TE EEA EARE E ANEA N AA 109 Seea Ae E i a E E A E E 112 Gran access dome m Calendan spegni ter ster EA E EO E OE A E cert rrr 112 Subscribing to a shared Calendar from invitation e Mail s ssssssssssssssenssnsnsrnnsnnrensnnnnnnnrnnnnnnnnennnnnnnnnnennnnne 113 CEPTS AOS CT AIOEING TOM O OCI CIC O setae ress ae tet can teeta tone nec nacho teers E 114 Subscribing to a shared Calendar without MQLL ueeeesssssssssscsssssscssssssssssssssssssssssecsnssnssssnssssnssssssnssnsnsssesaes 114 P blishing a Calendaf sissenlased ee ee er eee 115 chy o1 0 gl A U5 08 c2 l eu Ob2 es A E E E nent rn ar itee rr mee en eet eet erences E rete oe eae 116 aporna ee by N een ener tamer ee ne mnnnrmt tr nrearemnnre A eee Centr eee eer eee 117 PAIS rerne nE EE E E E E E E E E E 118 Phone TIUCI na ner er ee A E E ee re rere 118 Cater ook AD bor rono Call are a E E E eer rere 118 Making a PFhone Call eee een ene ee nn eee ee ee ee ee aaa eee ee 119 Phone Calls with multip
33. Discard to delete the e mail and close the composer window Working with drafts If you have previously saved an e mail without sending it you will find it in the Drafts folder from where you can continue editing it Simply e select the e mail in the middle pane and then e click the Edit Draft button The e mail will be opened in the Mail Composer window where you can edit and send it in the usual way To Sally From Harry private Show detalls Project presentations 3 56 PM Presentation pptx 862K y Sent Items Hello Sally oii Trash the European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators To achieve this it would be necessary to have uniform grammar pronunciation and more common words If several languages coalesce the grammar of the resulting language is more simple and W Friends W Private Hide Composer window In some cases it may be necessary to interrupt editing an e mail e g because you need to read another e mail or for accessing a mail folder To do this e click the Minimize button The Composer window will be closed From Harry private lt harry webrtc communigate eu gt To Sal
34. E E E eee 50 Managing several e mails at ONCE csssssssssssssrssserssrssssvenssssvsnssnsassnsssscerssvenssvensnsssenssnsaceassrsacenssvsnssvesesnsssesesrensensnniass 51 Managing and finding important CaN US sctesecenssecsssueczcxbecxnesSoeasunintdatsiesen a vadiideyasspintvonsaeeensbiaedesamseesaneavaniains 53 Advanced e mail operations sss sssssrssrananssnnnnssaeonannnsssssunnnansnroannaannnnnansaannnnnnnsnnnnananennnsaasannnadoadsannnansansaanaansnnnaasaannanaaas 55 VCO AE E GC asters sede T A N A A A E E E A A T E 55 PEE E 1 EIEE E TN E O A A E T E E OA A ret rere 56 POTT 0 ET T OLT e E EAE A E E E E A E ER 58 US CPOE O SIAC OM ON erases watt cach E EA E E E A N E EER 59 Unsubscribing from a shared a foldef ssussensianossiaisnein ea Saaai 61 Using Mail Encryption GG 51 8G ea scescscetscatiienversuceenasevercinnewsescbesstsecatae Gveesicodteeneaeamneverneradiinycnedaansienstianencene 62 a rok rd Ley e161 0h cae 0 T E enter A A eter ree ae tare ter ner E E rey meyer earn reer 62 TOW GOCS secure Mal WOT IC ieai niora EEE E AE EE AE A enone 62 Activating certificate for encrypting Messages ssiiississsdidorisnnni aiaia Ei 62 Managing certificate Jor Secure Malle sisispiiieiiisi niinn E E A EE EER 64 CONDI T eoa E E A E 66 Navigating the Contacts App eee at en ne ee en ae ern ee ne ere eee 66 MT COnTaACE caterer terete ep eee oer ere tenet eae salen De eaaa 67 Creanga new coniac Pom an CANON siesterescessercstzesestestixenrecnmenimecanianipnin cn n
35. PM wa Business Project presentations MES ga Friends a Private e To unselect all e mails click the Select all button again wlll f Hide mailboxes A r0 E Sent items HN E GH InBox x ec Rm A z 4 10 PM Drafts Fwd Profit presentations 10Kb fy Sally Unselect 4140p a Sent Items Fwd Project presentations 1 2Mb me vy Sally 4 05 PM eS Trash Project presentations 4Kb v Sally 4 05 PM Sj Business Project presentations 1 1Mb E Friends a Private To use the options for mass editing click the appropriate button in the toolbar of the middle folder pane Delete selected e mails 1 Select all e mails you want to delete 2 Click Delete Forward e mails 1 Select all e mails you want to forward 2 Click Forward Change read state of e mails 1 Select all e mails you want to change to a different Read state 2 Click Toggle Read Status Move e mails to other folder 1 Select all e mails you want to move 2 Click Move into Flag e mails 1 Select all e mails you want to flag 2 Click Toggle Flag Status n INBOX N DEG e m Fla aem priv Read nt igOrmatio K ER priveMove 1 91 14 Fwd Project presentations 10Kb Delete Har rivate 1 41 14 So Forward akp Project presentations y Emma Jones 1 10 14 trip to Barcelona 2Kb FAQ Why would I want to flag e mails Read on Managing and finding important e mails If you have hundreds or thousa
36. SHA1 Sally 7 the European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators To achieve this it would be necessary to have uniform grammar pronunciation and more common words If several languages coalesce the grammar of the resulting language is more simple and regular than that of the individual languages The new common language will be more simple and regular than the existing European languages It will be as simple as Occidental in fact it will be Occidental To an English person it will seem like simplified English as a skeptical Cambridge friend of mine told me what Occidental is The European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators Greetings Harry Pronto Lite Specialist and Internetguru Content Unaltered as verified By Harry privat lt harry webrtc communigate eu gt Reading Encrypted E Mails When receiving an encrypted e mai
37. ages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new Sally 15 10 14 test signatur 3Kb Forwarded E Mails E Mails that have been forwarded to you are included in individual collapsed boxes in the mail e To read the content of a forwarded e mail click on the arrow icon in the box The e mail content will be expanded so you can read it e To collapse the content box by clicking the arrow again From Harry private To Sally Fwd Project presentations Ha rivate ne P 4 10 PM Fwd Project presentations Harry private Project presentations 4Kb a Emma Jones inona Harry trip to Barcelona 2Kb amp Pronto Lite Specialist and Internetguru Harry 1 10 14 cycling in the park 2Kb Project presentations Pronto 1 10 14 Sat 01 Nov 2014 16 05 42 0100 Welcome 247Kb s Harry private To Sally Pronto Lite Ww Sun 12 Oct 2014 12 16 30 0200 Harry privat To Sally Prioritized E Mail An e mail that has been marked as important by the sender will contain a red exclamation mark shown next to the subject From Sally To Harry l Eko 4 12 PM The European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The
38. ails Lunch with Harry 6 53 PM Accept Tentative Decline Scheduling request Organizer Sally lt sally we Starts 11 Nov 14 2 00 Ends 11 Nov 14 2 3043 Send the response now Vv Priority Normal Attendees lt harry webric Do not send a response Edit the response before sending 3 You can add a personal message for the organizer of this event To do this choose Edit the response before sending Enter some text in the message box From Sally To Harry Show details Lunch with Harry i A 6 53 PM Accept Tentative Decline Scheduling request Organizer Sally lt sally we Starts 11 Nov 14 2 00 Ends 11 Nov 14 2 30 Send the response now Priority Normal Eih _ ai 4 Attendees lt harry webric t the response ore sending Let me first check if this will work out i dl Do not send a response 4 Click Accept to send your reply To decline an invitation 1 click Decline 2 In the list that opens choose an option Send the response now will send an e mail response to the organizer If the organizer changes date or time for an existing event you will receive a new invitation mail Proceed as described above If the organizer cancels the appointment you will receive a notification by e mail e Inthe e mail click Remove Event from Calendar to delete the event From Sally To Harry Show details CANCEL Telefonkonferenz i z 8 41 PM Remove Event from Calendar
39. alendar or below Root to place it at the top level 5 Complete with Save Projects Calendar location Editing Calendar settings To change settings for a calendar e g its name or location 1 click on the calendar in the left pane to select it 2 click Edit cog wheel icon 3 Perform the desired changes 4 Complete with Save You can Set a specific color for the calendar This will change the color in the Calendar list and the appointment objects in the calendar views 1 Click on the calendar in the left pane to select it 2 Click Change Calendar Color color icon 3 Select the desired color from the palette by clicking on it The calendar color will be changed directly Calendar 2 9 r lt SNe Colors MBOUL BUDO Boop Lj amp Pe Note Carefully choosing different colors for your calendars can be helpful because it helps you to discern appointments by their color especially when you choose to display all appointments from all calendars at once Display multiple Calendars You can choose to display events from one calendar only or from multiple calendars at the same time e To display appointments from a calendar set the check mark for that calendar in the Calendar list of the left pane When the check mark is set the appointments from this calendar will be displayed Calendar amp Kalender Personen L Projects e To stop displaying
40. ate key is held only by its owner the public key is shared with contacts You and the persons you want to exchange secure mails with each need their own S MIME digital certificate that contains their public and private key In this system each participant has two separate keys a public encryption key and a private decryption key When someone wants to send you an encrypted message he or she uses your public key to generate the encryption algorithm When you receive the message you use your private Key to decrypt it For the process of encrypting and decrypting to work you have to exchange public keys with your communication partners first To give someone your public Key it is only necessary to send him or her an email signed with your certificate Activating certificate for encrypting messages To be able to encrypt e mails you need an S MIME security certificate You can either import an existing one into your account or generate one in the Mail App Preferences Import existing certificate 1 Goto Preferences Mail Secure Mail 2 Expand the Import Key and Certificate section by clicking the arrow 3 Enter the password with which the certificate should be protected in your account Reenter the password 4 Enter the password of the certificate in File Password 5 Click Import and select the certificate file pfx Secure Mail a y Create 4 Import Key and Certificate New Password Reenter Password
41. cking the number buttons 3 Click Call 3 Gruppen 2 Contacts gt contact11 Switching from Phone Call to Chat You can chat with your communication partner during a call e Click Chat The view will switch to the Chat App The call will be kept open e Switch back to the call by clicking on the call button in the Active Chats pane PRONTO LITE USER MANUAL CHAPTER 7 File storage CommuniGate Pro contains a cloud based file storage called eDisc You can access and manage your files using the Files App of your Pronto Lite client eDisc enables collaborative work on shared documents and instant file sharing with selected individuals based on central network storage eDisc can be a valuable tool because you can access your files from anywhere with any of the CommuniGate Pro client options and with WebDAV clients Navigating the Files App Access the eDisc system by clicking the Files button in the Navigation bar The Files App window is divided into two panes e The left pane contains the folders you can use to organize your files e Inthe right pane you can see and manage all files contained in the selected folder e Atthe lower end of the left pane your current storage capacity is displayed public gt IM col logs public Wi Project gt W settings Newsletter Folder List settings misspiggy gif Files and folders _ Current Storage Capacity Navigating f
42. dress or CommuniGate Pro account name in Account Name e Enter the provided password in Password e Click Enter You can make Pronto Lite remember your credentials so you do not need to enter them again the next time Just set the check mark for Remember me on this computer Account Name sally Password eeeee Remember me on this computer Forgotten Password Recovery When you see the login screen the next time your credentials will already be filled in so you only need to click Enter in order to log in If you do not wish this to happen any more just remove the check mark before clicking Enter the next time Warning This function is a potential security risk Anyone able to access your computer can log in to your account without needing to know your credentials Please use this function with caution and in a private environment only I forgot my password What can I do Read on Forgot my password In case you forgot your password e click on Forgotten Password Recovery in the start up screen of Pronto Lite e Enter the account name of your CommuniGate Pro account in the form and click E mail me my Password Your password will be mailed to the recovery mail address specified in your account Instructions for specifying a recovery address can be found below Getting around Elements of the user interface Learn to navigate basic areas of Pronto Lite to find your way around the app quickly Afte
43. e The file or folder will instantly be removed from your Files App B HC wl Files gt a harry webric communigate eu private O Name network jpg lt To manage subscriptions for all subfolders of a subscribed folder e select the subscribed folder on top level e Click Edit e Subscribe or unsubscribe by setting the check marks for the folders
44. e Size Date a EMail link Move into Project Access Control List Delete Shared folders or files will be indicated by a head symbol in list view The persons you are granting access will receive an e mail message informing them about their new permission To complete the process each user has to simply click the Subscribe button in the e mail From Sally To sally webric communigate eu Sally has granted you access to their file s 8 43 PM Folder sally webrtc communigate eu private Project a sacs Sally has granted you access to file s contained in the user s eDisc To view the private Project click on the Subscribe button above and open it in your Files Sally Sally has granted you access to t Harry 7 12 14 cycling in the park 2Kb Calendar Alarm 14 11 14 Event Notification Lunch with Ha 458 Calendar Alarm 13 11 14 Event Notification Lunch with Ha 458 Calendar Alarm 12 11 14 Event Notification Lunch with Ha 458 The file or folder will be shown in their Files App m Files gt wa My files E PJ harry webrtc com V Name Size Date i Projekt public Project 2 settings private A chain icon indicates subscribed folders Managing subscriptions To manage your subscriptions either to subscribe or to unsubscribe individually by file or folder 1 select the file or folder and open the context menu 2 Click Unsubscrib
45. e middle pane z GH INBOX INBOX E Ea K ee gt c Aa Show details From Pronto To New Test User Welcome 01 Oct 14 8 52 47 AM 1 10 14 Drafts trip to Bar lona 2Kb4 1 10 14 A Sent cycling in the park 2Kb C om m u n iG at e RLE EAEE PEO EEA ea Pronto 1710 14 Trash Welcome 247Kb a Business wa Private Pronto HTML5 E Projects e To unhide the folder pane click the arrow again INBOX DEE i 47 8 0 e From Pronto To New Test User Show detalls Welcome 1 10 14 01 Oct 14 8 52 47 AM 2Kb amp trip to Bafelona Harry 1 10 14 cycling in the park 2Kb CommuniGate iii Pronto 1 10 14 E x ETN Welcome 247Kb Pronto HIMLS5 To have more room for displaying the middle pane containing the list of e mails e click the right arrow at the top of the middle pane The pane containing the mail view will be hidden it INBOX 1 1D 2 Compose GH INBOX la search A Emma Jones 1 10 14 From Pronto To New Test User Welcome Drafts trip to Barcelona 2Kb 01 Oct 14 8 52 47 AM a Harry 1 10 14 Sent cycling in the park 2Kb C iG ommuniGate 1 10 14 SYSTEMS Trash 247Kb Business Private E Projects D 6 gt ark a Show detalls www CommuniGate com Pronto HITML5S e You guessed it to unhide the right pane click the arrow again Composing and Send
46. e you can see the presence of your contact e To deny the request click Decline Buddies 3 My Contacts Buddies Harry da RB Contacts Ue Offline i Distributors 1 Daniel Brown UO Ae is gt fi Simple Address Books Michael Johnson Recent Addresses Contacts you were recently in touch with over e mail chat or voip and who have not yet been saved in your address book will automatically be listed in the Recent Addresses special folder You can find it below the Simple Address Books root folder You can create Contacts from these addresses or add them to an existing contact with just two clicks 1 Click on the address 2 Click and choose New Contact or Add to Existing Contact RecentAddresses 3 Buddies Contacts E Distributors Simple Address Books w RecentAddresses Presence status In your list of contacts the personal presence status of each contact like Online Offline or Busy will be indicated This helps you to determine at a glance if a person is reachable at the moment Q Buddies 4 My Contacts Offline a Daniel Brown UO X c 0 Emma Jones Michael Johnson la Z 4 Your own presence status is shown in the profile image in the top left corner of the Pronto Lite window To change your status 1 click on your profile image 2 Pick a status from the list by clicking it In addition you can change the
47. ect presentations 4 05 PM Emma Jones ona Hello Sally trip to Barcelona 2Kb 4 Harry 1 10 14 the European languages are members of the same family Their separate existence is a myth cycling in the park 2Kb Se Pe I RON ee ee ey TO me E To quickly see only all unread e mails e click Show Unread envelope icon in the toolbar of the middle pane All mails marked as read will be hidden e To make all mails visible again click again on the envelope icon xs aan hee N B OX t4 E cH INBOX Q From Emma Jones To Sally trip to Barcelona z Emma Jones Q Drafts fis ts DECANE 01 Oct 14 10 25 14 AM Harry 1 10 14 Hi Sally have an idea to visit Barcelona next we you Let s go with us 2Kb 4 Sent cycling in the park eam Trash Using e mail options and states Incoming e mails can have different characteristics they can contain attachments or signatures or have a high priority setting In this section you will learn how to deal with these options E Mail with attachments Attachments are included below the subject line and displayed as an icon per file e Click on an attachment to open it E Sentitems f4 E D Q me TAS 2 0 8 To Sally From Harry private Show details Project presentations 4 05 PM Sally 4 05 PM Project presentations 4Kb Presentation pptx 862K Hello Sally Sally 10 30 AM Meine Signatur 1Kb the European langu
48. edtnbeiehenernteeins 69 rL E O A AA E OA A A A A N N A E A tre tre 70 Da 2 0L T E ENE N ET A NE E N A E E EE E A E E A 70 Cheating anc Using Contact Gi OU S esini E tieetetee ne 70 MTOM tres cpt cee tees appt ANE EAE AE AEE cunreeesct ears E 72 LG aero al elem DEW Gs OT orem em iE E Sere Herne OAE E OAE men E OE 72 Editing FENGMING OF deleting GI OUDS vsesexscastnceceotsixsuesnsst yniee tects ieina EAE E RE E i 73 Moving a contact O G GOD esas tues caeet n E ETE EET 73 PUM ATEN G OUP ae E seneeece cache ectageteteeuey gauetec ots 74 Paca GTO D iaa a E ner ne Oren arr ere eee nee ere 75 UOC S ewan E E csc cates cnc cache occa E E cere Peace atest tee cease 76 FCCC FO CG SCS IOIA dessert AOA eens octet grate ease eee neces 78 Presence StatUS vicccccsccscccccccsssssssccccccsesssncseccccsesssneassececcssssenaaasececessenasasensusessecaaseseuseessncaasseeseceesenaaaeseesessssnnsaeseeesssssnaaaeeeenss 78 ER porun adre cl a A E ee Mere tat Renee ne rere ae ee eee ee ee eee 80 shag ale gelato mee sig A EEEO enter etter EE mt ie ere et tee aan eer A arr ete rr yee eer een 80 BE Soka paces ace vane ene coven N pce N E E E ENA TEAT A E E 82 E a a EA E E A 83 Oher ways t0 starl Q ChOL iyoran Eaei iE EKE EEE EEE aE ESE AEAEE Ei 84 E E es ecese es eee tec eee a lesen ence ces 85 CS NM AC Na 2 acess dea sea ceed caste eccee E E ee eee ce detec ee eee eee 87 MOTE GUC ONG eas ce esa cececdG cca E ce eros eas tesco ec epsesaec et tere eee ee 88 II FC IIO scence
49. es are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators ee Sally 15 10 14 test signatur 3Kb e To purge all deleted e mails from a folder click Purge Deleted Sort Messages GH INBOX Q Drafts portant information A Sent Items Fwd Project presentations 10Kb Sally 4 10 PM Fwd Project presentations 1 2Mb wim Trash en Friends Project presentations a Private More options for trash management You can have the Mail App remove all deleted messages directly after hitting the Delete button Set Preferences Mail Trash Management Message Delete Method to Immediately If you have chosen the Trash folder option you can change the interval in which the Trash folder will be emptied automatically when logging out from Pronto Lite Change the interval in the On Logout Remove from Trash if Older than setting You can have Junk e mails moved to a folder of your choice and removed automatically after a certain time see section Junk Mail Control for editing these settings 7 bS Mail Junk Mail Control Rules Junk Folder default Junk On Logout Remove from Junk if Older than default 1
50. events from a specific calendar uncheck it The appointments from this calendar will be hidden e To display appointments from multiple calendars set the check mark for all the Calendars you want to display All their events will be shown together in the calendar view Attaching an event to a specific Calendar When creating a new appointment you determine to which calendar it should belong by 1 first selecting the target calendar simply click on its name in the left pane 2 Then create the appointment as usual After saving it will be attached to the selected calendar Note You cannot move an existing appointment to a different calendar To achieve this you have to delete the original appointment and then recreate it after selecting the target calendar Deleting a Calendar To delete a calendar 1 select it by clicking on its name 2 Click Delete trash can icon 3 Confirm by clicking Delete Are you sure you want to delete the Projects calendar Important This action will also delete all events contained in the calendar you are deleting Scheduling appointments and meetings You can manage attendees of an appointment or meeting Using the Calendar App you can e send invitations to attendees e confirm or decline invitations you receive e manage the list of attendees for an appointment Creating an appointment with invitations 1 Create the event as usual 2 Add all attendees either
51. external access to the file or folder open up the Share dialog again and unset the check mark for Enabled Tip To have the sharing link directly sent by e mail to the persons you want to grant access e click E Mail Link instead of Share This will open up the Mail Composer window with the link already inserted in the body Recipients opening up the link in their browser will have a simplified view of the file or folder they have access to No editing functions will be available 000 Files Lt mail n iniia com fieb owse wegp subDit testl tes Enter CommuniGate Subfolder testt Aest Up Name Founders Bios docx Moves Factsheet docx Moves iPhone app icon png Moves logo png Moves on Android Nexus 4 screen png Moves on iPhone 5 screen png Q amp A docx Sharing files and folders with CommuniGate Pro users You can share files or folders with other CommuniGate Pro users and control their access rights Depending on their permissions they will be able to read write create or delete files or even manage access rights themselves To share a file or folder including access permissions 1 select the file or folder and open the context menu 2 Click Access Granted To 3 Choose all persons that should have access to the file or folder either by typing their name or e mail address or by selecting them from your address book 4 Confirm with Save ml Files wg My files Nam
52. f the files you want to upload does not exceed your remaining storage capacity Editing a single file To edit a single file e g to rename copy or delete it 1 Open the context menu of the file 2 Choose the desired function by clicking on the matching button and perform the action Ta V Name Size x pubcal manual Access granted to EMail link Rename Move into Copy into Editing multiple files Most operations like Downloading Sharing Moving and Deleting can be performed for several files at once saving you time 1 Select all files you want to edit by setting the check mark for each file To select all files in the current folder click Select All 2 Perform the desired action by clicking one of the editing buttons in the toolbar Selected 2 items 42938 wi Files gal Myfiles a public Edit 5 Name Size al pubcal manual chapter3 contacts docx profile vcf Viewing files You can view some of the most widely used file formats directly in the Files App e Images JPG PNG GIF e Videos MP4 MOV AVI e Music MP3 e Text TXT HTML To view a file e perform a double click on the file name The file will be opened in a new browser window In case of video or music files a player will be started to play the file C A O mail eer com Session 7264 4YCbvfVxezW 1suPlqvCl aodhgqb DOWNLOAD private myvideos video_h264 mov Ks g Kwibta ym Productions D
53. f the recipient in the To field A list of matching addresses from the address book will be displayed from which you can select the desired address by clicking it Minimize Mail Composer From Harry private lt harry webrtc communigate eu gt E Daniel Brown offline demo1 mobilecttice biz l3 Emma Jones 4 offline demo3 mobileottice biz Michael Johnson offline demo2 mobilecttice biz If the address is not listed in the address book you can just type it into the To field Such an address will be marked in red color To have a recipient receive your e mail as CC or BCC click the button and choose Cc or Bcc A new address field will open where you can enter the recipient address es aas Mail Composer From Harry private lt harry webrtc communigate eu gt To mobi iji iI ili Ill iii iti iil l Q If you want to remove a recipient from your e mail click on the x right next to the name Minimize Mail Composer From Harry private lt harry webrtc communic ta To m l Subject AQB IUS Z a Subject Enter a subject in the Subject field E Mail Text Enter the e mail text in the text field To apply rich formatting to your text or add images you can use the tools from the toolbar located below the Subject field Subject f D Choose from the formatting tools by selecting text and clicking the appropriate icon left to right e Formatting s
54. fix CommuniGate Unit Software Engineer Group Group M E mail wok saly webrtc communigate eu Cell 112233 Cel Telephone Creating a new contact from an e mail This is an easy way to create a new contact 1 Click on the recipient s e mail address in the Mail App 2 Click Create New Contact or Add to Existing Contact 3 Complete the address information in the contact window and click Save Adding an image You can add an image to a contact 1 Open the contact and click Edit 2 Click Upload This button is located on top of the image section 3 Select the image from your computer and click OK The image has to be of the type JPG PNG or GIF To remove an existing image click Clear e Save all changes by clicking Save Deleting a contact 1 Select the contact 2 Click Edit 3 Click Delete at the bottom of the Edit Contact window Creating and using Contact Groups Contact Groups are lists of contacts You can group certain contacts in lists which helps you to e send an e mail to all group members e have achat with all members of a group e hold a telephone conference with the members of a group To create a Contact Group 1 select the group in the left pane you want to add the Contact Group to 2 Click in the toolbar of the right pane Click New Contact Group 4 Enter a name for the Contact Group Add all contacts to the Group either by typin
55. for private contacts You can create as many folders groups as you like Your account contains several groups by default e Buddies Your chat contacts e Contacts Default group for contacts e Recent Addresses All addresses recently used but not contained in Contacts are automatically collected here Please refer to section Special Groups for information about Buddies and Recent Addresses Creating a new Group You can create as many Groups as you like Groups can also be created inside existing groups 1 Click in the Groups window pane 2 Typea Group folder name 3 Select the Folder location from the drop down Choose Root if you want to place the new folder on the top level 4 Confirm by clicking Save Distributors Folder location Editing renaming or deleting Groups To edit a Group 1 click on the Group name from the list 2 click Edit Cog wheel icon in the toolbar of the left pane 3 Edit the settings and confirm with Save To delete a group e click Delete trash can icon and confirm the action Warning All contacts contained in the Group will be deleted too Moving a contact to a Group You can move any contact to any Group except special groups 1 Open the contact 2 Click Edit 3 Click Move into 4 Select the Group you want to move the contact to from the list Edit Contact Teer Se Address B Home v Add New Others Web Si Move to
56. g the name of the contacts or by selecting them from your address book 6 Complete creating the Contact Group with Save Contacts 4 pt Daniel Brown O Offline X R New Contact Group Save Friends list 9 Daniel Brown l demo1 mobileoffice biz 2 Emma Jones demo3 mobileoffice biz 2 Michael Johnson demo2 mobileoffice biz 2 2 To use the Contact Group find it in the right pane and then click the corresponding icon for the desired communication channel e Click the E Mail icon to send an e mail to all members of the group e Click the Phone icon to call all members of the group e Click the Chat icon to invite all members of the group into a chat You can also contact a member individually by opening up the Contact Group and selecting one of the communication channels from the dropdown next to the name of the member a CS Pronto x CS Pronto x e C fi D webrtc communigate eu Skin hPronto Om A Groups fo ae Contacts 5 O i 3 Daniel Brown 2 Buddies ade Lo 2 Contacts Ea Contact Group 2 9 2 gt Simple Address Books Friends list ve Daniel Brown v 9 d Emma Jones v 9 J Michael Johnson Compose E mail 9 Chat Call Groups Groups are basically folders in your address book You can use them to group your contacts in separate folders You could e g have a folder for business contacts and one
57. gs To add an identity e Click e Enter a name and the e mail address to be associated with the identity e Complete with Save All Settings Please note that depending on the policies implemented by the service provider you will be able to specify only e mail addresses for domains that have been whitelisted by the provider Signature Pronto Lite can attach your signature automatically to every e mail you send You will be able to edit the signature when composing the e mail To specify your signature e goto Preferences Mail e Enter your signature text in Signature e Save by clicking Save All Settings Please note HTML tags are not allowed in the signature text Navigating the Mail app The Mail app is divided in to three sections e Left pane your mail folders e Middle pane list of e mails contained in the current mail folder e Right pane e mail content i ajo mo aE GH INBOX Q From Pronto To New Test User SETAE Emma Jones Welcome i a Drafts Sk rip to Barcelona Kae HE 07 Oct 14 8 52 47 AM Harry a Sent cycling in the park Comm u niG ate www CommuniGate com Ss TEM 8 a Pronto 1 10 14 Trash Welcome 247Kb Business Private Pronto HITIML5 E Projects Welcome to Pronto HTML5 with WebRTC enabled Real time communications for voice and video Thanks for trying our new web client that brings to life the power of WebRTC and HTMLS What makes Pronto so cial Mai
58. hat can do for you You can also type smileys following the usual conventions e for a smiling face e for asad face etc Whenever an instant message is sent to you it will be displayed in the chat window in the right pane If you are currently in a different app within Pronto Lite a message box will pop up to notify you about new incoming chat messages Sally G mtk o 3 Harry he Y Sally 5 45 50 PM Salty Hi Harry GO you have a minuta AtS talk about our itia project Sally Did you make up the todo ist as we said Startad at 5 55 44 PM Sally Did you e Click into the message box to jump directly to the associated chat e Ifyou do not want to reply you can just close the box by clicking x Closing a chat To close a chat and the chat window 1 click More cog wheel icon in the toolbar of the chat window 2 Select Close Activechats Qy Harry hey Sally jau 5 45 50 PM Sally Hi Harry do you have a minute Harry Sure Sally What can do for you i M Sally OK just kidding Harry Haha 3 Your chat partner will be shown a message that you have closed the chat If you want to continue chatting with this contact you have will to create a new chat More Chat functions While in an active chat you have additional useful functions at your fingertips sending files initiating Calls starting Grou
59. il 1 click Move into in the toolbar of the mail window 2 select the target folder from the select box To Sally From Harry private z y Move into Project presentations 4 05 PM KA INBOX Presentation1 pptx 862K r Q Drafts Hello Sally 4 Sent Items the European languages are members of the same fami a myth For science music sport etc Europe uses the s E Trash differ in their grammar their pronunciation and their mo why a new common language would be desirable one translators To achieve this it would be necessary to ha 2 Business and more common words If several languages coalesce language is more simple and regular than that of the indi language will be more simple and regular than the existi a Friends simple as Occidental in fact it will be Occidental To an simplified English as a skeptical Cambridge friend of mi European languages are members of the same family Their Separate existence is a myth To move several e mails at once into a different folder 1 select the e mails in the middle pane 2 click Move into from the toolbar of the middle pane 3 select the target folder from the select box To Sally From Harry private Project presentations Sally i 4 05 PM important information Sally Presentation1 pptx 862K Fwd Project presentations ello Sally Sally Fwd Project presentations 1 2utMove E 4 05PM the European languages are Project presentati
60. in an inline style You can change this behavior so forwarded e mails are handled as attachments Set Preferences Mail Forward messages inline to OFF Deleting e mails By default the Mail App will move deleted e mails into the Trash folder 1 To delete an e mail click the Delete button trash can icon 2 The e mail will be moved into the Trash folder GH INBOX e Bik tie gt BOW Show details From Sally To Harry Q Info 4 12 PM The European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive translators To achieve this it would be necessary to have uniform grammar pronunciation and more common words If several languages coalesce the grammar of the resulting language is more simple and regular than that of the individual languages The new common language will be more simple and regular than the existing European languages It will be as simple as Occidental in fact it will be Occidental To an English person it will seem like simplified English as a skeptical Cambridge friend of mine told me what Occidental is The European languages are members of the same family Their separate existence is a myth For science
61. ing E Mails To compose an e mail e click Compose at the top of the right pane The Mail Composer window will open Mail Composer From Harry private lt harry webrtc communigate eu gt To Subject 2 Cal ES Plain Text Harry Pronto Lite Specialist and Internetguru To compose the e mail specify the sender From specify one or more recipients To enter a subject write the e mail text oo ae tS a click Send to send the e mail Sender From In From your default identity will already be selected which will be okay for most instances If you want to use a different identity click on the arrow on the right to select it Recipient To Specify one or more addressees you want the mail to send to e You can select the recipient addresses from your address book by clicking the icon on the right Mail Composer From Harry private lt harry webrtc communigate eu gt To Subject AQs rus TEE Cee le Daniel Brown demo 1 mobileoffice biz Harry Pronto Lite Specialist and Internetguru K a Emma Jones 4 demo3 mobileoffice biz Michael Johnson demo2 mobileoffice biz Pronto pronto feedback communig Sally 5 Sally webritc communigate eu e Clicking on a contact in the list copies the address to the To field Clicking into the mail composer window closes the address list For a quicker approach you can e just start typing the address or the name o
62. ing e mails he smart WAY iisieniiinior inaianei iaai A AA Eaa a 29 Options for sending e mails Senne ener et ene ne en ene re ee ee eee eee eee eee 31 SOTAA PALO OT Jaane EEEE EE EAE EEEE EE ENE EAEE 31 Requesting a notification from recipients ciccececssceesesiesscetaxtixcictevestabatectivecesiaxsunctemteetscueisnisdinetietiatientcaieasteabeirasess 32 PSG TUG V6 Cas 01011 Seer tener AA ance ae nee ee tenn ee en ne ae eee eee ee ee eee caer ee 32 TETCTY EIU GCN 1 ENEE IO A A ects rane te caster ts teeta cee een N A eee nee E cmae 34 Readme E M F210 Css enn nent eer nn E E A E A ee re eee 35 Navigating he AVI OE 00 enrii airiai ecb detente E eta occa ceca A cee te ace cesses 35 n ET a aa re mn n enter ve neT nem EER EEE EIEE reve ern mer rr vee re ee ree 36 Using e mail options and SOMOS cae encs ree cecceseceset eae aana AE AEN E OERE 38 PTE a A E A AAN A AE N A E N E T 42 Repne anrea l eaaa A E N E O AE 42 FOr eae ea a N en ere eer eee ete 42 Delene e mail r a T A E E eres 43 Moreoplions Jor trash mandage MeN Cascio er ecnne ete iniaa a a ected 45 LB Wg Tod e ere er trenrre ceteree ere arate eres ne ee eee ee cr er ee ee eee ee ere ee eee 46 aO OTE W 6 0c e EE EAE nee nena nena nner rere errant E ere eee 46 Moving e malls TO dOS serrie aE EEEE E E ERNE I EA A EE 47 AAO E E ANA O E E A E A A E eoes 48 Moving a 6 0 2 F aaa a E E E E EE E E E E A E TE 49 DETO O 0 0 aaa e AEE AEE ETEN E AOE ON 50 E E a ETE T N AE ES OA A A E E A A N T E
63. ion in the contacts pane on the right side Here you can choose between single Chat single Call or opening the Contact details of the person Activechats Group Chat Harry Harry has joined the chat http webrtc communigate e VA Group Chat You can resize the panel showing the active group chat members so you have more space for the chat window e Click the arrow button to reduce the panel size e Click it again to restore it to the original size Group Chat Harry has joined the chat Anyone Hello It feels so lonely here 9 Starting a Group Chat from a Contact Group Contact Groups are lists of contacts you have combined in your Contacts App please refer to Chapter 3 Contacts for more information You can start a Group Chat with all Contact Group members with a single click 1 Open Contacts App 2 Find the Contact Group 3 Click the Chat icon 92 PRONTO LITE USER MANUAL A Ofiine a Contacts E Har fet Ro Michael Johnson Offline i A Group Chat with all group members will automatically be initiated PRONTO LITE USER MANUAL CHAPTER 5 Calendar Pronto Lite s Calendar App helps you to schedule your appointments and events ina single program You can schedule appointments with your contacts send event invitations and share calendars with other users Navigating the Calendar App The calendar app window is divided into two panes e Your
64. l folders i ou can conduct Voice or Video calls over the web without plugins or extra software Using a supported iseich as Goggle Chrome or FireFox users can make video and voice calls with a click he powerful features of Pronto include High Definition telephony with HD Voice eDisc WebDAV file storage and sharing by links with encryption support Secure email with encryption and shared calendars Mail content Multi party Chat rooms with business grade Instant Messaging amp presence A A P Mobile push and synchronisation with any AirSync capable mobile like Apple Android or Windows Contacts management and backup View the Pronto flash demo and download the data sheet www communigate com pronto For support related questions please visit the support portal of CommuniGate Systems support communigate com Each window pane has a toolbar at the top with different buttons In the following sections you will learn how to use them oe GH INBOX Show detalls From Pronto To New Test User Welcome 01 Oct 14 8 52 47 AM Emma Jones 1 10 14 Drafts trip to Barcelona 2Kb4 amp Harry 1 10 14 A Sent cycling in the park 2Kb C ommuniG at e seine aceite cai a 10 14 es YS T EMS Trash 247Kb wa Business Private Pronto HTML5 E Projects To allow for more space for reading and display e mails you can hide the folder pane e Click the left arrow at the top of th
65. l the content will be hidden e Enter your encryption password to unlock the e mail The e mail content will be decrypted G Nsox t Gi K E N SA BA INBOX 4 ad gt w Von Harry An Test Two Details anzeigen H E Verschl sselte E Mail 21 36 a Q Drafts amp YepHosuKkn Verschiissette E Mail 4Kb Harry 13 09 14 Sent Items Fwd Mails 6Kb ies Harry 13 09 14 Trash Fwd Re test signiert 6Kb Harry 13 09 14 gt 1 B Li Europan lingues signed 6Kb amp Harry 7 09 14 gt E 12 Zuariffskontrolle test 1Kb MAILER DAEMONG 7 09 14 wa 333 Login information 600 Harry 7 09 14 E Sent Meeting ox This message is encrypted Harry 7 09 14 gt 5 testi O Meeting 2Kb Test 1 moscow 7 09 14 gt Bi testi 1Kb Enter the password in the box and click Unlock button below and to see the original message anna test 14 07 14 Test 1 moscow 24 06 14 ACCEPTED Test task for 1 user 923 Tact 4 france Maino 4 An encrypted e mail is marked by a lock symbol in the mail window To have encrypted e mails decrypted automatically you have to include the certificate of the sender in your address book e Click on the mail address of the sender e Click Add Certificate E mail 15 0 twin communigate com Home igat Add Certificate ivat 2 lich A decrypted e mail is visualized by an opened lock icon and the title Encrypted D 7e gt BA
66. le contacts cseesseesessesssesseeesesesseseeeseseneeeasseeseseseseneseseaeanacacseeseseseseeeeeeananaeacaeeees 120 T cal usiue a phone NUME esip a E R E 121 Switching Irom Phone Call to Chal ceccresiianasoaia nn e tomnrrnr cre earner ener ere 122 LELE A E E NE E E EE AEE E 123 Navea e PES A Peena rn te eee trite erent sec ee rare eee ere 123 INGVIGO GING Jolders and finding leS sotecietesiveciat sedate cetes eesti iR AEE 124 Switching views and sorting ELC MISS oresonn iaiia 125 Sereng FOF JS Or POMOC paaie a cect ase AEAEE A A EE AAEE 126 Mando me 6 6 C23 Ges ence nee eee err earner ee eee er eee eer eee 126 E UE Gy 6 a el TEE E E saree arn ter rine EE AE erie O E N emer A ere een erent ee 127 S Em AAT E a E EA A T A vere errr tener erent A rere ere rete sr A eee A EA Paa EE D L 0 cd AEN A AE A A E E E A E A errr 128 Dee a a A E E N E E E error earner te eer 128 MOVO O T aaaea E EA EE EEE EEEE E EAE EE EEA EEE 128 EEE I ree tars TAE nsec A A A A A N AE N E E A A sees 129 Manann e renace EAA ERT IEEE E A EAEE 130 Bo ole Co OT OS aa A E EE E IENE E E EAEE EE O EE 130 Re E A LATTE A E A A N PEA A A A N A E O A E T 132 fore Cua lave egki veal e ou gi EX ae tr rt emt mente tre teen ne eer E mnt mon Dru rere Nore E E O tT ta rarer 132 WOVEN US a8 OEE E E O AA O TE A IA AA peace eee eee 133 DONTON OS E E aE EAEE EAE EA EAE AERE E E EEOAE 133 6 PRONTO LITE USER MANUAL pL EEE wa To mh ch parece NAAA A A AA E ete E E E mene eee a
67. ly Q Subject Project presentations hb Q Presentation1 pptx 862Kb A swpBrius F 2 E E Plin Text aT Hello Sally e Open it any time by clicking Restore To Sally From Harry private Project presentations 3 56 PM Presentation1 pptx 862K Hello Sally Options for sending e mails The Mail Composer window contains several advanced features you can use for e mail communications Signaling high priority You can let your recipient s know that your e mail is very important e Click the exclamation mark icon which is located next to the Subject field The icon will turn red To switch off priority signaling click the icon again Mail Composer oS a FES From Harry private lt harry webrtc communigate eu gt v To Sally N Subject Project presentations afo Presentation1 pptx 862Kb AOszwpruss 2 m Piaintext 490 iji ili Hello Sally Requesting a notification from recipients You can request a notification from the recipient s when they have received your e mail and or when they have read it e Click Notify bell icon and select the notification option s o Notify when Delivered e mail was received o Notify when read e mail was opened in the Mail App lana Mail Composer From Harry private lt harry webrtc communigate eu gt Notify To Sall To Sally Q when Delivered Subject Project presentations when Read Presentation1 pptx 862Kb
68. me 247Kb gt Sally has granted you access to Projects mailbox To view the Sally webrtc communigate eu Projects click on the Subscribe button above 2 Confirm sharing access by clicking Save in the Folder Subscription dialog Folder Subscription Account Name Sally T J Business sally Business i a i n y Private sally Private H i P i a e an Projects sally webric communigate eu Projects After that you will see the shared folder in your folder pane On the top folder level there will be a folder with the name of the person sharing the folder Beneath this folder you will find all folders shared by this person Instead of using the e mail to confirm the subscription you can 1 click in the toolbar of the folder pane 2 Choose Folder Subscription Folder Subscription ial 3 Type the e mail address or name in Account Name of the user who is sharing the folder 4 select the folder to include in your folder list and confirm with Save Folder Subscription ES cai Name 1 f salha Ch ie ETEN Business sally Business D calths Drinsata rivate en sall V irTivate Projects sally webrtc communigate eu Projects Shared folders are visualized by a chain icon G INBOX t E HH INBOX MEG FI gt lt E Sally 4 54 PM Q Drafts Access Control List Projects SELE Sally 1 11 14 y Sent Items inio 4Kb en Pronto 1 10 14 a Trash Welc
69. messages AZ Sally Hi Harry do you have a minute Harry Sure Sally What can do for you chat list chat messages Starting a Chat To invite a contact for a chat you will need his address listed in your Contacts App Create the contact first if necessary adding the user s e mail address If you and the user you want to chat with are Buddies see Chapter 3 you will be able to see the presence status of that user If his status is online you will very likely be able to chat with him spontaneously That is very easy 1 Start the Chat App by clicking Chats in the Navigation bar 2 Click in the Active Chats window pane Active chats Harry Show previous messages Back Buddies gt G mtk amp r Sally Mai QQ Hi Harry do you have a minute My Contacts Harry Harr y N Sure Sally What can do for you harry webrtc communigate eu Offline 2 Daniel Brown as 4 demoi mobileoffice biz 1 Michael Johnson E demo2 mobileoffice biz 3 Select the contact from your address book A new Active Chat will be added to your Chat App 4 You can now start typing messages in the message field on the right Messages from your chat partner will appear above the box Show Drevious messages Salty Hi Harry do you have a minute Harry Sure Sally What can do for you Other ways to start a Chat There are many spots in Pronto Lite from where you can
70. nds of e mails in your mailbox it can be difficult to access the really important messages quickly To help you with this the Mail App lets you flag individual e mails Flagged e mails can then be highlighted by a click of a button Flagging a single e mail e Click Toggle Flagged Status star icon in the toolbar of the mail window A flagged mail will show an orange star next to the subject line and the toggle button will change to orange color Harry private important information Harry private Fwd Project presentations Harry private Project presentations 1 10 14 2Kb Harry 1 10 14 cycling in the park 2Kb Pronto 1710714 Welcome 247KD From Emma Jones To Salty trip to Barcelona 01 Oct 14 10 25 14 AM Hi Sally have an idea to visit Barcelona next weekend Some of my friends will join me What about you Let s go with us Flagging many e mails at once 1 Select e mails by setting the check mark 2 Click Toggle Flagged Status star icon in the toolbar of the middle pane INBOX t D x Mey TT v Harry privat 1 11 14 important informat 6Kb ly Harry private Flag 1 11 14 Fwd Project presentations 10Kb 1 11 14 4Kb Emma Jones 1 10 14 trip to Barcelona 2Kb 6 All selected e mails will be flagged You will easily recognize them in the folder by their orange star mark To highlight all flagged mails so all the other mails are hidden in the cu
71. ng the original invitation e mail 1 Click in the toolbar of the left pane 2 Click Calendar subscription 3 Insert the name or mail address of the person sharing the calendar with you 4 Select the calendar s by setting the check box for each calendar to be subscribed 5 Confirm with Save Calendar Subscription Account Name Harry amp wal Persons harry Persons Publishing a Calendar You can share calendars to persons that are not users of CommuniGate Pro These persons will be able to see all appointments not marked as private but will not be able to change events or create appointments themselves 1 A Select the calendar you want to share over the Internet Set Public Access through Web to ON Copy the Calendar URL that will be displayed and send it to the persons that you want to have access to your calendar Confirm by clicking Save Project Calendar location wal Root Access Control List Tip To have a quick preview of the public calendar display simply e click Open Calendar chain icon the calendar will open up in your browser in the exact same way as the users you are sharing it with e 0o Calendar Projekte r co webrtc communigate eu e R oj maoe 4m gt October 20141 Projekte oe Ga Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 7 20pm Projekt Sitzung To stop sharing the calendar and prevent anyone accessing it publicly
72. nt 2 Select the start date and the end date of the event To help you with this task a small calendar will pop up when clicking into the field from which you can choose the date 3 Select the start time and end time 4 Optionally enter text in Where and Description In the select box Alarm choose if you want to be alerted and for how long in advance 6 Mark Private if this event should be hidden from other users 7 Confirm with Save The Event will be created and shown in your calendar PRONTO LITE USER MANUAL 97 Subject Meeting Attendees __ All Day Event Recurrence 2 3 4 5 6 16 17 18 19 20 21 22 23 24 25 26 27 Private All Day Event If your Event is an all day Event mark All Day Event Subject Meeting Q Attendees Starts 12 11 14 m E momen Ends 12 11 14 E Recurrence Where Description swe E om BBR Pe All Day Events will be shown in the first row of the calendar titled All day Recurring Events You can create Recurring Events e g for a Meeting that is held weekly at the same time each week Subject Attendees Starts Ends Recurrence Where aon New Event 7 Oo ES Meeting Q 12 11 14 Fl 6 50 PM v All Day Event 12 11 14 FA 7 20 PM y V Recurrence v Endby 24 12 14 Description Status Busy y Alarm Disabled Y Private 1 Mark Recurrence 2 In the select box
73. o set the time zone English default Europe Central v default Europe Central Fictitious Server Zone 0100 Algeria Congo 0200 Egypt South Afr 0300 Saudi Arabia 0400 Oman The time zone setting is important because then the correct time of day can be displayed e g when receiving or sending e mails or choosing events in the calendar Sounds Pronto Lite will play a sound every time you receive a new message or for alerting you accoustically about a current event To deactivate sounds 1 click Preferences 2 click General 3 set the Mute Sounds switch to ON by clicking it once Settings General Save All Settings Y General l Language English Password Time Zone default Europe Central Quota 0 of 300 0Mb Version 2 3 2008 z Rules ap Trash Management x Vacation message iF identities amp Secure Mail Lj Calendar RS Dialer 2E Simple Rules Change password It is recommended that you change the initial password after logging in for the first time e Click Preferences and select Password e Enter your password in Current Password e Enter your new password in the field below and repeat this in Reenter Password e Complete changing your password by clicking Save All Settings Password Password Modification New Password 2 Reenter Password Forgotten Password Recovery 23 General 7 Password amp Mail om z am
74. o share the folder with Type their name or mail address and select from the list Select the desired permission for each user by choosing from the select box Read Write Admin Custom With the Custom option you can combine different options in greater detail Lookup Select Seen Flags Insert Create Delete Admin 5 Confirm with Save Edit Projects Folder location 5 Root y Access Control List Harry Write v Back Custom Ww Select Seen Flags Insert Create Delete Admin After saving the sharing options each user will receive an e mail informing them about their access to the shared mail folder They have to actively accept by clicking the Subscribe button in the mail received refer to the next section Tip If you are sharing with many users and you want to grant different permissions to them do so by grouping the users by their permissions To do this enter all users with the same permission on one line then continue with the next group Subscribing to a shared folder When you receive access to a shared folder activate it with these steps 1 Click Subscribe in the activation e mail GB INBOX 44 6 EE i e 4 gt Owe Mm From Sally To Harry _ Show details Access Control List Projects Sally 4 54 PM Access Control List Projects 1Kb ASEEN Sally 1 11 14 Folder sally webrtc communigate eu Projects info 4Kb Subscribe Pronto 1 10 14 Welco
75. of CommuniGate Pro or depending oft he setup of the system with persons outside of CommuniGate Pro All you need is e an Internet Connection e the e mail address of your contact s you want to talk with preferably saved as a contact in your Contacts App e microphone and loudspeakers or a headset attached to your computer Phone Plugin Depending on your web browser you will need a special plugin If you do not see the Call App in the Navigation bar you will have to install it first Please refer to chapter 1 for installation instructions Receiving a Phone Call An incoming call will be signaled in a popup window showing the name e mail address and photo of the caller e To accept the call click Answer e Click Hang Up to decline the call Qo Incoming call wO Harry testi mail moscow stalker com CUPRU Answer Making a Phone Call A Call button is available in many places of Pronto Lite just like the e mail and chat buttons you are already familiar with Wherever you See the Call button phone icon you can initiate a call e Contacts App list of contacts e Contacts App in the details of a contact or a contact group e Mail App Click on the sender s address to open more contact options among them Phone Call e History App In this list you will find the history of all previous or missed phone calls You can establish phone calls directly from here Q y IM Kontakte 4
76. olders and finding files e To select a folder click on its name either in the left or the right pane e Ifa folder contains subfolders an arrow will indicate this To open the subfolder s click the arrow To collapse the subfolders click the arrow again e To hide the folder list pane click on the arrow in the toolbar of the right pane wl My files a Project customers Ta YV Name network jpg Fotolia_666026 prontolite Size Date in PRONTO LITE USER MANUAL 12 r e The breadcrumb navigation at the top of the right pane indicates your current position in the folder hierarchy Click on an entry in the breadcrumb navigation to switch to the selected folder D O D network jpg Fotolia_666026 prontolite Switching views and sorting file lists e Files are shown in tile view by default You can switch to grid view by clicking the Grid button placed above the file list e Click the Tile button to switch back ml My files Project gt customers S vie eee D D B network jpg Fotolia_666026 prontolite B60 search M 0G Oee ii wal My files gt mj Project gt gj customers gt vV Name Size Date Si network jpg Fotolia_66602697_XS_copyrig jpg prontolite manual chap7 img01 png List View e Files can be sorted by Name Size or Date of the files Click on the column title to sort the files by that criterion in an ascending order Switch
77. ome 247Kb a Business ea Friends ea Private y p sdi Y wa Projects Depending on the permission granted to you shared folders behave like normal local folders Therefore you can e select the folder to show its content e move e mails into the folder requires write permission e delete e mails from the folder requires write permission If you do not need the folder anymore you can simply delete it Unsubscribing from a shared a folder In order to cancel a folder subscription begin in the same way as with subscribing to a folder e Click 1 select Folder subscription 2 type the e mail address or name of the user who is sharing the folder 3 Remove the check marks from all the folders you want to unsubscribe from 4 Confirm by clicking Save The folder will be removed from you folder list Using Mail Encryption and Signing What is Secure Mail S MIME Secure Multi Purpose Internet Mail Extensions is a widely used secure method for communicating securely with e mail It is built into many modern mail programs web browsers and also into CommuniGate Pro and Pronto Lite S MIME provides cryptographic security services for electronic messaging applications authentication message integrity and non repudiation of origin using digital signatures and data confidentiality using encryption How does Secure Mail work S MIME works as a paired key system with a public and a private key The priv
78. ons 4kb myth For science music spc differ in their grammar their g 7 Sally why a new common language Project presentations translators To achieve this il and more common words If s Sally 10 30 AM language is more simple and Meine Signatur ikb language will be more simple cimnie ac Orridantal in fart All previously selected e mails will be moved into the selected folder Renaming folders You can rename any folder Click on the folder to be renamed Click Edit in the toolbar of the folder pane Change the folder name Click Save Po oS oS 4 INBOX Drafts 4 Sent Items ata Trash w Business wa Friends wa Private Business Folder location wal Root Access Control List Moving a folder You can move a folder into another folder 1 Click on the folder to be moved 2 Click Edit in the toolbar of the folder pane 3 Select the new location from the Folder location select box 4 Confirm by clicking Save Deleting a folder You can delete folders 1 Click on the folder to be deleted 2 Click Edit in the toolbar of the folder pane 3 Click Delete 4 Confirm by clicking Delete Are you sure you want to delete the Business folder ee Important The folder and all messages contained in it will be deleted unrecoverably by this operation Searching e mails You can perform full text searches in individual mail folders 1 Select a
79. ownloading files Sometimes you will need to download files to your local computer e g to execute a program file or view a file format not supported by Pronto Lite 1 Select the file s you want to download 2 Click the Download button in the toolbar of the right pane Selected 2 items 294 A T mw Files Myfiles gm public V Name Size Date iol pubcal manual chapter3 contacts docx profile vcf The download for all selected files will be started a progress bar will be displayed below the files window FA searc a nc 4 29S ti Files gal Myfiles amp public IM m pubcal S logs manual chapter3 contacts docx a settings profile vcf prontolite manual_de entwurf3 pdf 4 BA harry webrtc com private Projekt x Downloading 1 files fod 2 7Mb 3 of 100 0Mb used at prontolite manual_de entwurf3 pdf i M o e To hide the progress bar click Hide Info e To cancel the download click All Cancel or the X behind the file name The files will be saved on your local computer Deleting files 1 Select the file s you want to delete 2 Click Delete trash can icon in the toolbar of the right pane Alternatively choose Delete from the context menu of the file 3 Confirm by clicking Delete Important the file s will be deleted permanently wW manual chapter3 contacts docx Are you sure you want to delete items Moving files
80. p Rules ee Trash Management E mail Password to YE Vacation message gE Identities amp Secure Mail L Calendar v K Dialer ze Simple Rules Please note that your service provider may have set requirements for password length and complexity Should your newly chosen password not comply with these requirements it will be rejected and you will have to choose a different password Important Your password is relevant for the security of your account and the data contained in it Therefore please pick a secure password i e one that cannot be guessed easily While already in the Password Preferences window you can also set an e mail address for recovery of your password in case you forget it Please specify an address that is different from your address you use in Pronto Lite When you use the Recover Forgotten Password function your password will be sent to the e mail address you specify in the preferences Logging out To end your current CommuniGate Pro session log out from the system e click on your profile picture and then e click Log Out Change status Online vV Away Be Right Back Busy In a Meeting On the Phone aq 008 OPF Out to Lunch Invisible Important Always log out this way especially when using a publically accessible computer Otherwise someone else might have access to the data in your account 20 PRONTO LITE USER MANUAL Closing the browser or brow
81. p Chats Sending files You can upload files to your chat partner s 1 Click Upload in the toolbar of the chat window 2 Select the file from your computer and confirm with OK Your chat partner will receive a download link for your file in their chat window To open the file the link has to be clicked 5 45 50 PM Sally Hi Harry do you have a minute Harry Sure Sally What can do for you Sally OK just kidding Harry Haha Sally Let s talk about our little project Harry OK fire away Sally Did you make up the todo list as we said Started at 5 55 44 PM Sally Did you Harry Sure did Here it goes Initiating a Call To initiate a phone call from the chat e click the Call button in the toolbar of the chat window The Chat window will be replaced by the Call window you can now speak to your chat partner Sending e mails To send an e mail to your chat partner e click the Compose E Mail button in the toolbar of the chat window The Mail Composer window will open up with the e mail address of your chat contact already filled in Deleting chat messages To clear the chat message history from the current chat window 1 click More cog wheel icon in the toolbar 2 Select Clear You can perform this action whenever you like even in an active chat D Active chats Harry hey Sally jau 5 45 50 PM Sall
82. r A eer S ener eee 134 MO LCS Eae AEAEE AA E E EEEE E EAEE EE tes tc sae nese Sees 135 CO OS assert cts eect E een nce cease ate OOT A EAA E AN eee 136 Parn dU arse U TOG ks eee ne eee er a ean he ee err 136 Granting read access CO files OF folders saesizseictectnsctecesectectdectzeniuctatetesttzasettezcectiaxssavicatsiepueisaenieinvecedeeenseteserestet 136 Sharing files and folders with CommuniGate Pro USefS sss ssssssssssssessrssssenrnnnnnnnnsnnnennnnnnnnnnnnnnnnnnonnnnnnnnnnennnnne 138 Managing SUDSCTIPUON Sonoris inii EAA A AE E E EEN 140 PRONTO LITE USER MANUAL CHAPTER 1 Getting started with Pronto Lite CommuniGate Pro is a comprehensive suite of programs for communication among groups of people using the internet In one single Web client email calendar instant messaging telephony videoconferencing and a central file storage are all at your fingertips This manual gives an introduction to the functions of Pronto Lite the Web client for CommuniGate Pro System requirements With Pronto Lite you only need three things to use CommuniGate Pro 1 a webbrowser find a list of supported webbrowsers in the table below 2 aninternet connection 3 login data provided to you by your CommuniGate Pro service provider Should you wish to use the integrated programs for telephony and video conferencing your computer will need a microphone and preferably a web cam Which browser do I need Pronto Lite supports Google Chrome
83. r logging in your are presented with the Pronto Lite main window It is divided in three sections e Navigation bar left clicking the buttons in the navigation bar will open the corresponding app Mail Contacts Chats Phone Calendar Call history File manager or Preferences e Folders middle here depending on the app you are using data or information is organized in folders e Workspace right the content you are dealing with e g e mails or events is presented on the right hand side ae Calendar OQ a October 2014 4 Calendar People in History Projekte Workspace You Start the desired program by clicking the appropriate button in the navigation bar Toolbars In most of the Pronto Lite apps a toolbar is displayed at the top E g in the e mail window you will find buttons for answering forwarding and deleting e mails at the top of the workspace window The buttons are represented by familiar icons for quick reference Tipp Hovering the mouse pointer over a button displays a short explanatory text about the button G NBox ts DCG K EE S r a e a gt H INBOX E a JEK From Emma Jones To Saly Forward C Show detalla trip to Barcelona Harry privat 3 10 14 OAAS Harry privat hat Ihnen Zugriff auf 1Kb Sh ASIER A Entw rfe Hi Sally have an idea to visit Barcelona next weekend Some of my friends will join me What about you Let s go with us Harry privat 3 1
84. ranslators To achieve this it would be necessary to have uniform grammar pronunciation and mare commoan winreic if caveral lanniianec rnaleccre the nrammar nf the reciiltinn lanniiane ic mnre cimnie and Send e mail Once you are done composing your e mail send it by clicking the Send button The e mail will be sent and a copy of it will be placed in the Sent folder To change this folder in Preferences Mail edit the Save Sent Messages in setting Composing e mails the smart way Pronto Lite offers some helpful functions for composing and editing e mails Auto save An e mail that is being composed will be saved automatically every 5 minutes by default A message box will appear on your desktop every time the save action is performed You can save the e mail at any time yourself by clicking the Save button When you do this your e mail will be saved in the Drafts folder until you send it or delete it You can specify a different folder for saving drafts in Preferences Mail Store Drafts in Cancel e mail In order to cancel the e mail you are currently composing e click the x icon in the upper left corner of the Mail Composer window A message will appear asking whether you want to Save the message in the drafts folder or if it should be Discarded permanently deleted Mail Composer Do you want to save the draft See cad Subject arry private lt harry webrtc commt Bally r a e Click
85. re Mail Loj Calendar v R Dialer Simple Rules Using Mail Rules Rules are like a digital servant they perform automatic actions on incoming mails quietly in the background With rules you can filter e mails containing certain words or strings in the body or the subject you can move e mails automatically to certain folders reject e mails from specific recipients or have them deleted automatically You can specify as many rules as you like Creating Rules In Preferences Mail Rules you can create edit and delete rules and arrange the order in which they are executed e To create anew rule click e To edit an existing rule click Edit Rule cog wheel icon e To delete a rule click Delete trash can icon e To set the order in which the rules are executed click the arrow left of the rule name and select the appropriate number Always remember to click Save All Settings after you have finished changing settings Rules Save All Settings Rules 1 Newsletter move newsletter mail into a designated folder 2 W delete trash mails will delete different unwanted mails i a Please note that all rules will be executed for all incoming e mails The execution will take place in the order you specified Creating a Rule 1 To create anew rule click 2 Enter a name for the rule 3 Inthe section Applies To select one or more conditions each incoming mail will be checked for Only the e mails
86. rrent folder e click Show Flagged star icon The button will change to orange color e To unhide the e mails without flag click Show Flagged again INBOX NV E Harry private 1 11 14 Important information 6Kb Harry private 1 11 14 Fwd Project presentations 10Kb 1 11 14 4Kb Harry 1 10 14 cycling in the park 2Kb Advanced e mail operations In this chapter you will learn about more advanced e mail functions of Pronto Lite such as Vacation messages using mail rules and shared mail folders Vacation message Pronto Lite can send automatic replies to incoming e mails when you are away e g on vacation or traveling To activate a Vacation message 1 goto Preferences Mail Vacation message 2 set Vacation message enabled to ON 3 enter the text to be sent as automatic reply in the Text box Vacation message v General Vacation message enabled Password Text lt Mail Rules Ends 10 11 14 C Trash Management K Vacation message qr identities amp Secure Mail Calendar amp Dialer Simple Rules 4 Select the date when the Vacation message should be disabled in Ends 5 Click Save all settings Vacation message k General Vacation message enabled Password Text will be travelling until November 11th amp Mail o 4 Rules Ends C Trash Management yx EELE EEEF e ia Identities amp Secu
87. s also the place to check the current personal online status called presence of your contacts Navigating the Contacts App To open the Contacts App click on Contacts in the Navigation bar The app window is divided into two sections e Contact Groups left pane Groups help you to divide your contacts into lists e Addresses right pane List of all addresses stored in the current group ess 2 m My Contacts 2 Buddies s Sally 2 Contacts Offline wa Kontakte a Daniel Brown gt gal Simple Address Books Emma Jones Michael Johnson Folders Addresses To open up an address and display its details 1 select the appropriate Group in the left pane 2 click on the contact in the right window The selected contact will be displayed in the Contact popup window Groups Buddies 4 ae My Contacts i Buddies o v7 emn Contact lt ak 2 Contacts l i Sally amp Kontakte aS L Simple Address Bog Emaii D N 9 nome sally webric communigate eu Telephone gt O aii 112233 If you have many addresses stored in the Contacts App the search function will help you retrieve an address quickly 1 Click into the Search box 2 Enter a search string You can search for all details of a contact Name postal address mail addresses phone number etc 3 Hit Enter All matching addresses will be listed in the right pane Creating a new Contact To create a new contact 1
88. ser tab does not close your current session automatically You always have to choose Log Out to do this PRONTO LITE USER MANUAL CHAPTER 2 E mails Reading composing sending and managing messages In this chapter you will be introduced to the Pronto Lite Mail App In the first part you will learn about the basic functions for reading writing and answering e mails The second part will cover more advanced options like signing and encrypting e mails subscribing to mail folders and using advanced preferences Basic settings Depending on the basic settings by your CommuniGate Pro service provider you can start using the e mail app immediately after your first log in It is however recommended to first check your account configuration and adjust your app preferences if needed Time Zone In Preferences General check that the time zone is set correctly please refer to the instructions in chapter 1 Identities An identity is a combination of Name and E Mail address You can have a number of different identities from which you can choose when sending an e mail Depending on the initial settings by your service provider several different identities may have been provided for your account In Preferences Mail Identities you can add identities and change existing ones To edit an existing identity e click Edit cog wheel icon of the identity you want to change e Edit the identity e Complete with Save All Settin
89. ss Home v Please note Your profile image must be a JPG PNG or GIF file To edit your name and your contact details 1 click into the appropriate field of your profile 2 editand complete the data as desired When you are finished click Save To discard the changes click Cancel After saving your changes your new profile will be shown in the Contact window Click x to close it and return to the main window r Contact E mail home sally webrtc communigate eu v Telephone Cell 112233 v Change language and time zone To change the language that Pronto Lite uses 1 click Preferences and select General 2 Choose your preferred language from the Language list General Language ti General A Password Time Zone default English Mute Sounds v Mail v English Quota Rules Shqip Versi z ersion y ll Trash Management Bulgarian x Vacation message 1 identities amp Secure Mail _ Calendar v Rt Dialer e Simple Rules To change the time zone e select your time zone from the list in the Time Zone section Settings General Password amp Mail e Rules C Trash Management x Vacation message gay Identities amp Secure Mail j Calendar v R Dialer Simple Rules General Language Time Zone Mute Sounds Quota Version To confirm the changes click Save All Settings Why do I have t
90. start a chat Just click on the Chat icon bubble eee Proms Popta e ca webric communigate eu Skin sliPronto Beez gt Groups Buddies 3 Contacts 3 Buddies x e Contact at XY 2 Contacts S Distributors A s Simple Add E mail work harry webric communigate eu Compose E mail Call es ml You will find it in these places e Contacts App in the list of contacts right pane e Contacts App in the contact window of the selected contact e Contacts App in the window of Contact Groups e Mail App Clicking on the address in an e mail will give you the chance to start a chat Tip All your contacts with presence status Online will be shown at the top of the address lists when choosing a chart partner Active chats Back Buddies My Contacts Harry A harry webrtc communigate eu Offline fe Daniel Brown KA demo1 mobileoffice biz Michael Johnson 3 demo2 mobileoffice biz Chatting Chatting is easy To send an instant message to your chat partner 1 type your message in the message field at the lower end of the chat window and 2 Click Send or hit Enter You can use smileys in your messages 1 Click 2 Select the desired icon by clicking on it It will be added to your message at the position of the cursor 86 PRONTO LITE USER MANUAL Show provious messages Sally Hi Harry do you have a minute Harry gt a Sure Sally W
91. t 19 7 33 01 AM Wz Modify Secure Mail Password Wz Export Key and Certificate Wz Remove Key and Certificate Exporting Certificate You can export your certificate as pfx file e g to use it in another mail program 1 Expand the section Export Key and Certificate 2 Enter your certificate password Reenter the password 3 Click Export The certificate file will be downloaded Typically it will be saved in the Downloads folder depending on your browser and its configuration Removing certificate from your account Expand the section Remove Key and Certificate Enter the File Password Click Compare with File and Delete ee EY Select the file from your computer and click OK a Remove Key and Certificate File Password eeeee Select the PCKS12 certificate file pfx or p12 PRONTO LITE USER MANUAL CHAPTER 3 Contacts In this chapter you will be introduced to the Contacts App The Contacts App is your online address book It helps you to find a person and reach out to them by e mail phone or a chat The address book is an integral part of most other Pronto Lite apps it is needed when sending e mails connecting to a person using the Phone App or creating appointments in the Calendar App E g when you start typing a recipient address in the Mail App see Chapter 2 a list of matching recipients will be displayed from the address book stored in the Contacts App The Contacts App i
92. ted gal Simple Address Books Importing addresses You can import addresses You will need an address file in the VCard format To import addresses 1 select the group you want to import addresses into 2 Click on More cog wheel icon in the toolbar of the right pane 3 Click Import vCard Data 4 Select your address file and confirm with OK PRONTO LITE USER MANUAL 81 Gran ___ ws Distributors ma Simple Address Books Daniel Brown Offline Export VCard 2 1 Data Friends list Export VCard 3 0 Data Import vCard Data Harry harry webric communigate eu Michael Johnson Offline 7 O PRONTO LITE USER MANUAL CHAPTER 4 Chats The Chats App is for Instant Messaging with your contacts You can chat with one person at a time or with a group of people You can use the Chats App to share files with your chat partners The only thing you need for Instant Messaging is Pronto Lite and the e mail address of your chat partners They have to be connected to the same CommuniGate Pro server or the same chat room You can have parallel chat sessions The Chats App has a simple structure being divided into two windowpanes e Active chats are listed in the left plane e The messages in the current chat are displayed in the right window Here you type your messages and receive messages from your chat partner s Activechats Harry Gw amp 2 N s K7 Harry Show previous
93. that meet these conditions will be processed by the rule To add more conditions click a Acondition can apply to these elements of an e mail Subject From Sender To CC Reply To 4 5 6 Name b Enter the content that should be matched You can match using these operators is is not in is not in Define the Action that should be performed on e mails that match the conditions set up in the Applies To section You can combine different actions performed on an e mail choosing from Store in Stop processing Discard Reject with Mark Add Header For some actions you have to specify a target e g the action Store In needs a folder where to store the matching messages in Optionally enter a descriptive text in Description Confirm your settings by clicking Save Rule or discard the rule with Cancel Newsletter Applies To p Action E Subject v iS Y Newsletter Store in Business jij Ww Discard Y E Description move newsletter mail into a designated folder Sharing Mail Folders You can share folders with other CommuniGate Pro users All mails in the folder will be available to the persons you are sharing with Depending on the permissions other users can also save mails to this folder or delete messages To share a mail folder with other users 1 2 select the folder to be shared click Edit cog wheel icon In section Access Control List add all users you want t
94. to descending order by clicking it again Searching for files or folders e Use the search function to access files or folders quickly This is especially useful if a folder contains many files The search works as a filter reducing the list of displayed files to the files matching the search string 1 Go to the folder in which you want to look for a folder or file 2 Enter a search string in the Search Box 3 All file or folder names matching the search strings will be displayed all other objects will be hidden wi My files gm Project gt gm customers Size Date s O V Name networf jpg ii Fotolia_66602697_XS_copyridipa Managing folders You can create rename move and delete folders Creating a folder 1 Click in the toolbar of the folder pane 2 Select Create Folder Insert a folder name 4 In Folder location select the position of the new folder relative to existing folders 5 Complete by clicking Save Create Folder Folder location MM Project ooOO Folder iocation E gt public w IM logs gt wal Project settings Tip To save you one click with the mouse you can first select the folder under which you want to create the new folder by clicking it The new folder will automatically be placed beneath the selected folder Editing folders Folders can be renamed moved or deleted There are two ways to reach these editing functions Edit button
95. tom Read Y Public Access through Web oF 5 Confirm with Save Subscribing to a shared Calendar from invitation e mail When you are granted access to a shared calendar you will receive an invitation e mail To subscribe to the calendar 1 click Subscribe in the e mail The Calendar Subscription window will open up Z Compose i 4 5720 m From Harry To Sally _ Show details Access Control List Personen 8 46 PM Folder harry webrtc communigate eu Personen ois Harry has granted you access to Personen mailbox To view the harry webrtc communigate eu Personen click on the Subscribe button above 2 Confirm your subscription by clicking Save Calendar Subscription Account Name Harry gal Persons After subscribing the shared calendar will be displayed in your calendar list ina subfolder The top folder will carry the name of the person sharing the calendar Example If Harry shared a calendar with you all calendars you subscribed from Harry will be placed inside the folder Harry Calendar Calendar People in history Project Persons Unsubscribing from a calendar To remove a calendar you are subscribed to from your Calendar App simply delete it as usual please refer to section Deleting a Calendar Subscribing to a shared Calendar without e mail You can at any time subscribe to a calendar that has been shared with you without the need for accessi
96. tyle normal heading etc e Font color e Bold e Italics e Underline e Strikethrough deleted e Align left e Center text e Align right e Justify text e Unordered list bullet points e Ordered list numbered e Outdent paragraph e Indent paragraph e Insert link e Insert image e Insert format table To hide the toolbar click Plain Text To unhide it click Rich Formatting Tipp To hide the toolbar by default set Use HTML compose to OFF under Preferences Mail Attach files You can send files as attachments To attach a file to your e mail e drag the file into the Mail Composer window and drop it there e Alternatively click the Attach file button staples icon at the top of the compose window select the file from your computer and confirm by clicking Open All currently attached files will be shown below the Subject field To remove an attached file click the x icon next to the file name Minimize Mail Composer From Harry private lt harry webrtc communigate eu gt To Sally Subject t Q AQB 7 USS E EE E 2 B B Plaintext 49 Hello Sally the European languages are members of the same family Their separate existence is a myth For science music sport etc Europe uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new common language would be desirable one could refuse to pay expensive t
97. uddies Buddies are special contacts Contacts with Buddy status can share and see their personal presence status which facilitates real time communications by chat and telephone To establish Buddy status you have to request it from the other user Once this request has been confirmed you both will be able to see each other s presence status Adding a Buddy 1 Create a new contact in the Buddies folder Specify the e mail address of your future buddy and click Save 2 Your contact will receive a Contact request by e mail After they confirm your request you will be able to see their current presence status in your Buddy folder list As long as your contact has not confirmed your request their contact will be shown in strikethrough fashion to indicate you are not connected as buddies yet Creating a Buddy from an existing contact To establish Buddy status with an existing contact 1 select the contact 2 Click Edit 3 Click Request Presence Then wait for confirmation as described above Edit Contact Street 4 r WILY State Province Postal Coc Country Add New Others ostal Labe Confirming a Buddy request When one of your contacts requests Buddy status you will receive an e mail message with their request harry webrtc commu5 33 PM l hary webrtc communigate eu is asking to be your buddy e To confirm the request click Accept This will create a new contact in your Buddies folder wher
98. uses the same vocabulary The languages only differ in their grammar their pronunciation and their most common words Everyone realizes why a new carmmnan lanniiana wniilA ha dacirahla nna eniilA rafiica tn naw avnanciva tranclatnre Th Tip To undelete the message simply click the Delete button again Hea Ar ark mw To Sally From Harry private EER Project presentations important information 6Kb iach Sally sao pm Hello Sally Fwd Project presentations 10Kb Sally 4 10 PM the European languages are members of the same family Their separate existence is a Fwd Project presentations myth For science music sport etc Europe uses the same vocabulary The languages only ee differ in their grammar their pronunciation and their most common words Everyone realizes ee 5 why a new common language would be desirable one could refuse to pay expensive sated acetate translators To achieve this it would be necessary to have uniform grammar pronunciation Ni and more common words If several languages coalesce the grammar of the resulting S OS i language is more simple and regular than that of the individual languages The new common language will be more simple and regular than the existing European languages It will be as simple as Occidental in fact it will be Occidental To an English person it will seem like simplified English as a skeptical Cambridge friend of mine told me what Occidental is The European languag
99. y Hi Harry do you have a minute Harry Sure Sally What can do for you Sally OK just kidding Harry Haha Creating a Group Chat You can have a Chat with several chat partners at the same time You have two options to initiate a Group Chat e Add anew Chat partner to an active chat e Start a Group Chat from a contact group Adding a chat partner to an active chat 1 Click in the toolbar of the chat window 2 Select a contact 3 Your chat partner will receive a notification in the message box By clicking Accept they join the Group Chat Harry 6 01 PM Harry invites you to the Group Chat tsa thai 4 You as the initiator will receive a confirmation that the partner has joined the chat The chat window will show a panel with all active chat partners the window title will change to Group Chat Pryor eT e ca wedric_communigate ou 5k onto 2 9 A Z Activechats Group Chat GO meth oO m i Harry y han joined the chat Harry A titntwetticcommunionon P z v2 D Group Sally Send A Group Chat behaves exactly as a normal chat except that you are dealing with at least two persons at the same time Messages you type are shared with all members of the Group Chat simultaneously When using the E Mail or Call buttons in the Chat all group members will be contacted You can contact a single person in the chat by selecting a contact opt
100. ypt and read your e mails For this to work you need a digital S MIME certificate attached to your account and you have to share your public key in advance with the recipients that should read your secure mails Note To be able to encrypt e mails an S MIME certificate has to be added to your account by either generating it or importing an existing one This process is described in the Secure E Mail section of this chapter To encrypt an e mail e click the lock symbol next to the Subject field The lock will display a closed state symbolizing that the e mail will be encrypted upon sending Minimize Mail Composer Oo s EGS From Harry private lt harry webrtc communigate eu gt x To Saly Q a Subject Project presentations ale Presentation1 pptx 862Kb AOBIUS FF FFB FES B B Puinten AT Hello Sally After clicking the Send button you will be asked for the password securing the digital certificate Proceed in the same fashion as when signing an e mail described in the previous section Reading E Mails Navigating the Mail App The Mail App displays your e mails and mail folders similarly to many other mail programs e The left pane contains all your mail folders in which you can save your e mails Click a folder in order to e display all e mails saved in the selected folder to be shown in the middle pane e Click on an e mail in the middle pane to view its content in the right pane

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