WorkLog User Guide
Contents
1. Weekly reporting WorkLog comes with a set of standard periods you can choose from when creating reports When you set this option to ON the predefined one month periods will be replaced by two weeks periods Mail To Enter the default e mail destination address for your exported reports Creating and Exporting an Overview Report An overview report contains all work data for a specific period regardless of client project or category To create and export an overview report 1 Switch to the Report view 2 Choose a report period The report will be generated 3 Press Export in the top right corner Your overview report file is now available in the Files view 14 4 cyclus Chose the export format for your report Creating and Exporting a Client Specific Report A specific report contains only the data for one single client project or category a a KR WN ZS To create a client project or category specific report Switch to the report view Choose a report period An overview report will be generated Select the client project or category you wish to have a report for Chose the export format for your report Press Export in the top right corner Your client project category specific report is now available in the Files view Handling Report Files Transferring Reports to your Computer using iTunes One of the simplest ways to transfer an exported report to your computer is by using iTunes Connect your device to yo2. as it was Using the QuickStart Feature The information you want to assign to a new entry is often the same as for the previous entry If you come back to your office after the lunch break you re likely to continue where you left off The QuickStart feature allows you to create a new entry with the same information assigned to it as the previous entry How QuickStart is invoked depends on the Prompt Details setting in the WorkLog section of your Settings app 5 cyclus Don t prompt If you simply press Start WorkLog will create a new empty entry If you press and hold Start QuickStart will be invoked bringing up a screen where you can make changes to the information if needed When you press Save the new entry will be created and the timer will start running On Start QuickStart is automatically invoked when you press Start If you don t want to use QuickStart press and hold Start i e reversed behavior compared to Don t Prompt On Stop You ll be prompted to enter the details of your new entry at the end of the work period i e when you press Stop Handling Breaks The easiest and most obvious way to handle breaks in WorkLog is to simply stop the timer when you stop working and to restart it when you come back Using the QuickStart feature to restart the timer you won t have to reenter all your data for the new entry after the break If you log time manually see below you have several possibilities Si
3. for phone cameras To generate QR Codes which can be read by WorkLog download the free QR Tool from our web site For more information read the QR Scanner section Saving and Loading Favorites Whenever you enter data for a new entry you can add those settings as a favorite This allows you to quickly add similar entries in the future To store entry related settings as a favorite Tab the star button at the bottom of the screen where you set the data for a new entry 2 Type in a name for the favorite 3 Press Add To load a favorite 7 Start a new entry by pressing Start or New cyclus 2 Press the yellow star in the navigation bar 3 Chose the favorite you would like to load 4 Change any settings if required cyclus Categories Clients Projects and Custom Fields Most people need to categorize their work data in some way or another Lawyers and freelancers typically work for multiple clients which they bill separately at the end of some predefined period Managers often keep track of multiple projects and need a way to see how much time they have spent on each project WorkLog allows you to assign a category client or project to each time entry you create Later when you generate reports you can choose to include only one category client or project Categories Clients Projects Categories clients and projects really are the same thing except that you can pull client data directly from your add
4. of the selected rounding value Plain Mathematically correct rounding e g 3 25 will be rounded down to 3min whereas 3 30 will be rounded up to 4min for a rounding value of 1min v Round start time down The start time of the entry will be placed on the last multiple of the selected rounding value cyclus Examples Rounding Options Actual start and end times Rounded start and end times Round to No Rounding 09 12am 11 51am 09 12am 11 51am Round to 5 min 09 12am 11 51am 09 12am 11 52am duration 2h Mode Plain 40min Round start time down OFF Round to 5 min 09 12am 11 51am 09 12am 11 47am duration 2h Mode Down 35min Round start time down OFF Round to 5 min 09 12am 11 51am 09 10am 11 45am duration 2h Mode Down 35min Round start time down ON Round to 15 min 09 12am 09 18am a phone call 09 00am 09 15am duration 15min Mode Up Round start time down ON Logging Time Manually Using the timer to track your work time is the easiest and most convenient way to work with WorkLog However sometimes you might wish to enter times manually Most people forget to start or stop the timer on some occasions or need to make corrections to their entries later In fact some people even prefer to manually log their work time at the end of the day entirely WorkLog allows you to add delete and modify entries at anytime Adding Time Entries Manually Switch to the main view Press the
5. your expenses Or you want to log your activity e g Support or Meeting when you work for different clients Custom fields are also used to track your earnings by defining hourly rates You can create as many custom fields as you need for each Client Six different field types are available in WorkLog v List type fields The list type field can be assigned one out of a number of predefined options E g Meeting or Support for a field called Activity v Numerical fields Numerical fields take numerical values You could use them e g to track miles when driving to a client v Text fields Text fields allow you to input a single line of text v Currency fields Currency fields take an amount of money in your local currency Useful to track expenses v Rate fields These are used to define your hourly rates and to track earnings v Yes No fields Yes No fields are either set to Yes or to No As an example you might want to have a Yes No field named Billable which tells you whether a specific entry can be billed to the client or not The default value for a Yes No field can be set when you define the field Defining Custom Fields Custom fields are client project category specific To define a new custom field Switch to the Clients view Select the client for which you want to define a custom field Press Edit in the top right corner Select New Custom Field Enter the field name S
6. To create automatic backups set Automatic Backups to on and define a backup period Dropbox will create a backup and upload it after a few minutes and then again in the interval you have specified If WorkLog cannot access Dropbox when a backup is due it will give you an error message and retry a few hours later You can also manually create a backup by pressing the Backup Now button Note that backups have to be restored manually through WorkLogs web interface QR Scanner Module The QR Scanner module allows you to start and stop entries by scanning a QR code This is useful if work with at different locations e g if you re running a security service where you need to go to different check points or a facility service that works at different buildings Once the QR Module is active you will find an additional button on the main view of the app which you can press to initiate a scan Configuring the QR Scanner Module ID Enter the an ID for your company This ID will also be used when generating new QR codes so that WorkLog knows if the code it scans belongs to you You can enter anything you want e g your company name Deactivate Set to ON to deactivate the module temporarily Review content after scan If set to ON WorkLog will allow you to change the information after a start scan or provide additional details Otherwise a new entry will be started immediately Creating QR Codes If you have a Mac you can download
7. a mo oQ 13 Switch to the Clients view Select the client for which you want to define a rate field Press Edit in the top right corner Select New Custom Field Enter the field name e g Rate Press the button with the coin stack twice to create a rate field It should turn into an coin stack with a clock Press Save then Done Tap the field you have just created to define your rates Press Edit Press New Option Enter a name e g Developing and a rate 80 Press Save and repeat steps 10 to 12 for additional rates e g Support Press Done when you re done At this point you have defined your rates but you haven t assigned them to any time entries yet thus no earnings will show up in your reports To assign a specific rate to a specific entry hs 2 3 Select an existing time entry or start a new one using QuickStart Select your client Tap the rate field and select the rate that applies 12 cyclus Rearranging Sorting Custom Fields Just like with clients projects and categories the order in which custom fields appear can be changed To change the order of custom fields do the following a a OH ZS Switch to the Clients view Select the client where you want to change the order of custom fields Press Edit Press the gray bars next to the field you want to move and drag them up or down Press Done Assigning Information to Time Entries Once you ve defined your custom fields y
8. button in the top left corner Enter start and end time Enter additional information as required ak OH ZS Press Save Editing and Deleting Entries Editing an entry 1 Select the day that contains the entry you wish to adjust 2 Edit start and end times and any additional information you would like to change 3 Press Save then Done Deleting an entry 1 Select the day that contains the entry you wish to delete 2 Press Edit in the top right corner 3 4 5 cyclus Press the minus sign next to the entry you wish to delete Press Delete to confirm Press Done Deleting Entire Periods of Time Deleting all periods for a certain day 7 a aov ND Switch to the main view Press Edit in the top right corner Press the minus sign next to the day you wish to remove Press Delete to confirm Press Done Deleting entire periods ak wo ND D Switch to the main view Press Edit in the top right corner Press Delete in the top left corner Select the start and end date of the period you wish to delete Optionally select a Client Category or Project to only delete particular entries to the selection Select All to delete all entries Press Delete Period Press Delete to confirm Press Done Using the QR Reader If you purchased the QR Module you can add or stop entries by scanning a QR Code with your camera QR Codes are similar to bar codes but typically contain more information and are easier to read
9. cyclus WorkLog User Guide WorkLog 4 1 WorkLog is a professional time tracking tool for the iPhone and iPod touch WorkLog adheres to Apples Human Interface Guidelines to make it as intuitive and easy to use as possible The user interface is in many aspects similar to other iPhone programs you already know However as with every pro application a certain amount of complexity is unavoidable Thus even though most things in WorkLog are self explanatory we provide this guide here to introduce some of the basic concepts of the application and to help you getting started with WorkLog Please note that most settings cannot be changed within WorkLog itself To access WorkLog settings close the program by pressing the home button and open the Settings app Scroll down until you find the section WorkLog Content Information about using WorkLog with iCloud Logging Time Working with the Timer Basics Browsing Through your Data Switching Between Tasks Using the QuickStart Feature Handling Breaks Rounding Time Logging Time Manually Adding Time Entries Manually Editing and Deleting Entries Deleting Entire Periods of Time Using the QR Reader Saving and Loading Favorites Categories Clients Projects and Custom Fields Categories Clients Projects Defining Categories Clients or Projects Rearranging Sorting Categories Clients or Projects Custom Fields and Hourly Rates Defining Custom Fields Working with Ho
10. dress exactly as displayed in the Files view without an additional www in front of it 4 Click Select File in the Backup section choose your WorkLog cds backup file and click Restore Note the file must be named WorkLog cds 5 Restart WorkLog for the changes to take effect On devices with multitasking iOS 4 you ll have to quit WorkLog from the app switcher bar On the home screen press the home button twice scroll to the WorkLog icon press and hold it and then press the red sign in the top left corner of the icon 17 cyclus Additional Modules In App Purchases iCalendar Module The iCalendar module allows you to export your work time reports to your preferred calendar Exports to the iPhone or iPad calendar can be done directly For other calendars an ics file is created which most modern calendars are able to read Exporting Reports to the Built In Calendar Configure the iCalendar module as follows 1 Destination select the calendar where your entries should appear don t select File 2 The Name field is not relevant in this configuration Exporting Reports to an External Calendar If you prefer to use another calendar such as Google Calendar you ll have to export your report to an ics file first Google calendar can then import this file 1 Destination select File 2 Name enter a calendar name You can also use the lt C gt token here see further down Configuring Calendar Field C
11. elect the field type NO GO KR WOW YS ZS Press Save then Done Alternatively you can copy fields from another client over to your new client This can safe you a lot of work during the initial setup To copy fields from another client Switch to the Clients view Select the client to which you want to copy fields from another client Press Edit in the top right corner Select Copy Fields ak OW NH gt Select the client you want to copy the fields from 11 6 7 cyclus Select the fields that you would like to copy Press Copy When you create a list type field you ll also need to define the options which can be assigned to this field To define list type field options do the following NQ oO KR OW NH gt Switch to the Clients view Select the appropriate client Select the list type field for which you want to define options Press Edit in the top right corner Select New Option Enter the name of the new option Press Save then Done Working with Hourly Rates WorkLog allows you to define multiple hourly rates for each client When you assign a rate to an entry it will be automatically multiplied with the duration of the entry and summed up in the report Let s assume you re a developer and you charge 80 when you develop code an 50 when you re giving support In this case you would define a Rate field with two different options Developing 80 and Support 50 Oo AN DA KF WN a a
12. ent project category specific reports containing only the data for one specific client Once you have created a report you can export it to a file which you can then transfer to your computer WorkLog report files are compatible with Microsoft Excel and many other applications Creating and Exporting Reports Report Options and Formatting WorkLog provides several options to customize reports and report files exported reports You can find the options in the WorkLog section within the Settings application on your iPhone The following options are available Sort Order Ascending Dates and times are listed in ascending order Descending Dates and times are listed in descending order v CSV Format CSV is a universal file format which can be read by many applications such as Microsoft Excel There is a somewhat unofficial standard for how a csv file should be implemented but Microsoft uses a different approach Standard Create Standard csv files when exporting reports Microsoft Create Microsoft Excel compatible csv files when exporting reports v Export end date If you log time past midnight the end date of your entry will be different than the start date You can choose to include the end date in your report files in that case ON The end date will always be included in the report files e g 9 15 pm 4 18 09 2 05am OFF The end date will not be included in the report files e g 9 15pm 2 05am v Bi
13. http 192 168 0 4 8080 3 Open a web browser on your computer e g Safari Firefox or Internet Explorer and enter the address into the address bar Make sure you enter the entire address exactly as displayed in the Files view without an additional www in front of it Alternatively you can open the respective Bonjour Bookmark in Safari 4 You will now be presented with the list of available report files on your iPhone Right click on a report and choose Save as to download the report to your computer You can protect access over WiFi with a password To do this 1 Open the WorkLog section in your Settings app 2 Scroll down to WiFi Access 3 Switch Password Protection to ON and enter a user name and a password Deleting Reports in WorkLog Once you ve transferred your report files to your computer you might want to delete them on the iPhone To delete a report file on the iPhone Switch to the Files view 1 Press Edit in the top right corner Press the minus sign next to the file you want to delete Press Delete to confirm k Ww N Press Done Backup and Restore WorkLog Data iTunes creates an automatic backup of all your apps each time you sync your device The problem is that it keeps only one backup and it s easy to overwrite this by accidental syncing after a disaster Due to this limitation WorkLog has it s own backup and restore mechanism to supplement the one that is provided by iTunes You can use this to keep yo
14. ing changes on different devices simultaneously iCloud can usually handle data conflicts automatically However in some cases synchronization can be temporarily interrupted or the result of the conflict resolution can be unexpected If you manually restore a backup to your device see later your iCloud data will be overwritten cyclus Logging Time The idea behind logging time in WorkLog is easy you create one entry for each uninterrupted time interval where you work on something This can be as simple as pressing Start to clock in in the morning and Stop to clock out in the evening Or you can also log time in a much more fine grained manner if you need to Many lawyers for example work for a number of clients each day and thus create a new entry whenever they start something new Others frequently stop for a break and restart when the break is over No matter how many entries you create for each day WorkLog will handle them nicely for you Working with the Timer Basics The easiest way to log time in WorkLog is to use the timer Hit Start when you start working hit Stop when you stop Of course you don t need to keep WorkLog running in the meantime You can close it at any time to do other things on your iPhone and come back later The analog clock on the main view will show you your work history of the last 12 hours The gray bars indicate the hours you ve worked and the blue fill indicates the rounded minutes of the current w
15. mply deduct the break from your work time end set the end time accordingly In addition you might want to define a custom field where you can enter the break time for reference Create a custom field where you can enter breaks e g in minutes and use Excel to subtract the break time from your total work time after the export Rounding Time WorkLog displays hours and minutes in the main view and hours minutes and seconds in its reports Internally however WorkLog uses sub second precision to log and calculate time intervals Many people find it more convenient to only record multiples of 5 or 10 minutes instead of down to the second accurate times Others have their specific billing rules e g they bill per every 15 minutes or parts thereof WorkLog comes with a comprehensive set of time rounding options which are described below You can find the rounding and all other options for WorkLog in the Settings application on your iPhone Round to No Rounding Times are recorded and displayed with sub seconds accuracy Both start and end time remain unchanged 1 min 5min 1h The start time remains unchanged The end time will be rounded in such a way that the length of the recorded interval is a multiple of the selected rounding value Mode Down The recorded interval length will be rounded down to the next multiple of the selected rounding value Up The recorded interval length will be rounded up to the next multiple
16. ontents Calendars typically provide a number of standard fields to store event related information You can define which information should go into which field by specifying tokens in the Calendar Field Contents section These tokens will then be replaced with the actual information upon export The following tokens are valid lt C gt Will be replaced with the name of the client project or category This is the only token that is also accepted in the Name field lt D gt Will be replaced with the duration of the entry lt R gt Will be replaced with the revenue value lt F gt Will be replaced with all fields for this entry lt F fieldname gt Will be replaced with the info for a single field named fieldname n Will be replaced with a line break Dropbox Module The Dropbox module allows you to create automatic backups in specific intervals and to upload and share copies of your reports Before you can use the Dropbox module you ll have to link WorkLog with your Dropbox account This will create a separate Folder in your Dropbox account where WorkLog has access to To link your Dropbox account 18 cyclus 1 Press the Link Dropbox button 2 Enter your Dropbox login name email and Password 3 Press Sign In Configure the Dropbox Module To upload reports automatically set Place a copy in Dropbox to on Each time you export a report a copy will be placed in your Dropbox folder
17. ork hour You can switch of the minutes in the WorkLog section of your Settings app by setting Show Minutes to O If you tap the analog clock it will toggle through different filters showing all work periods or just the ones specific to a certain client project or category Browsing Through your Data Whenever you press Start a new entry appears on the top of the list for the current day In addition to the time itself you can add as much information to each entry as you want Read Categories Clients Projects and Custom Fields to find out how In fact work time data is organized hierarchically in WorkLog You can drill down into lower levels by tapping on the respective entry on the screen Tap the back button in the top right corner on any screen to get back to the upper level Switching Between Tasks Once the timer has started the start button will change from Start to New Let s say you have a client called Acme Inc The company requires you to provide a detailed time sheet stating all activities whenever you want to send a bill In order to do this you have defined a number of custom fields for your client in WorkLog One of them to track your current activity Now whenever you Work for Acme Inc and need to switch tasks quickly you can simply hit the New button WorkLog will create a new entry and bring up a screen allowing you to only change the Activity field or any other field while leaving the rest of the information
18. ou will be able to assign values to them when you log time The standard way to assign information to your custom fields is described below You can also assign information when using the QuickStart feature or the New button see Working with the Timer for additional information Assigning values to custom fields is done as follows Aa OW NH gt Select the day that contains the entry for which you want to assign information Select the entry for which you want to assign information The Client section or Project Category shows No Client if no client has been assigned yet Select the client you want to assign to this interval As soon as you have selected a client WorkLog will automatically switch back to the entry detail view which will now show all the custom fields that are defined for this client Select the field you want to assign a value to Enter or select the value you want to assign Defining Default Values Each custom field can have a default value that will be applied as soon as you set the associated client for an entry To change the default value simply tap the field while not in editing mode and select or enter the default value 13 cyclus Reports Reports are one of the most essential features in WorkLog Whenever you want to bill your clients or send your work hours to HR you create a report A report contains all the work time data for a specific period You can create overview reports containing all data or cli
19. ove the stop time back a couple of minutes from the time when you exit a location If the resulting time is negative the entry will be discarded This is helpful for cases where you just drive by your work place Note that iOS currently allows a maximum of 20 locations to be monitored for each app 21
20. pecify a break time that is automatically applied to each of your entries Auto Subtract Breaks If set to ON breaks will be automatically subtracted from your total time If set to OFF break times are listed separately in your report exports If the time balance in WorkLog deviates from your actual time balance e g due to a local holiday you can set a new balance manually using the Set Time Balance button WorkLog will then update your balance at the end of the next period based on the value you entered Location Based Tracking Module Location Base Tracking allows you to define locations for each of your clients projects or categories When you enter the region defined for a client WorkLog will start a new entry automatically Accordingly WorkLog will stop the entry or switch to another client when you leave the region Since WorkLog uses the internal location tracking functions of iOS the effect on battery life can be kept low The GPS sensors are only activated when you get close to one of your defined locations An additional advantage is that WorkLog does not have to be running when you enter or exit a location iOS will wake up the app automatically if required The modules also includes the breaks functionality from the Time Management Module Using the Location Based Tracking Module Once the module is enabled each client will show a new section Location Based Tracking with the two items Acti
21. ress book Apart from that difference though it is just a matter of which expression you prefer to use for your kind of work You can change the name WorkLog displays in the WorkLog section of the Settings application on your iPhone Of course you can still Keep track of e g projects even when you choose your primary category to be called Clients You can simply create a custom field for each client and enter your project data there see below For simplicity we will use the term Client for the rest of this section Defining Categories Clients or Projects To define a new client Switch to the Clients or Categories or Projects view Press Edit Select New Client Enter the name of the client ak OW YH gt Press Save then Done Rearranging Sorting Categories Clients or Projects WorkLog allows you to sort your clients in one of three ways by using the buttons in the top left corner of the clients list The sorting modes are By date newest first Alphabetically gt Manually To change the order of your clients manually To change the order of your clients Switch to the Clients or Categories or Projects view Press Edit Tap on the gray bars next to a client entry and drag it up or down a KR NH Ss Press Done 10 cyclus Custom Fields and Hourly Rates Custom fields can be used to track additional information together with your work time For example you might want to keep track of
22. sychronisation if you are working with multiple devices e g an iPhone and an iPad all your data will be synced automatically You can start an entry on one device and stop it on another If you export a report it will automatically become available on all your other iOS devices Please note the following points when using iCloud together with WorkLog iCloud needs to be enabled in your device settings as well as in WorkLog s settings The latter is typically done during the first launch of WorkLog Syncing can take from a few seconds up to several minutes gt Your data is available even if you don t currently have a connection to the internet e g in flight mode Note however that your data will not be synced until an internet connection becomes available If you log out of iCloud in the device settings your data won t be available anymore until you log back in If you deactivate iCloud in WorkLog s own settings your data will still be available for local use If you re activate iCloud in WorkLog s own settings you can either Continue with your local data Any preexisting iCloud data will be replaced with your local data As a consequence all your other devices will also work with this data set from here on Continue with the data in iCloud Your local data will be discarded and WorkLog will continue with the data that was in iCloud before the re activation if any Itis possible to make conflict
23. the QR Tool from our web page to create QR codes for WorkLog If you don t have a Mac you can use one of the various free online tools to create QR codes for WorkLog WorkLog QR Codes have the folloging format WL ID x ET y CN z whereby x y and z are replaced with x The ID that you entered in the QR module configuration y either the number 1 if the code is used to start a new entry or the number 2 if the code is used to stop an entry z The name of the client project or category that is associated with the entry Example to start a new entry for Acme Inc WL ID My Company ET 1 CN Acme Inc 19 cyclus Time Management Module The Time Management module provides additional information on your work time You can set a target time e g 40 hours per week and WorkLog will tell you whether you re ahead or behind your target time balance In addition to that the module adds a new field to your work time entries where you can define a break time that will be automatically subtracted from your total work time Configuring the Time Management Module Target Hours Enter your target hours as decimal E g 40 0 if your target is 40 hours per week or 8 5 if your target is 8h 30m per day Period The relevant period to which your target applies i e Week if the target is per week or Day if the target is per Day Your time balance will be updated at the end of each period Enabled Enables or disables the modules Default Break Time S
24. ur computer Open iTunes and select your device in the side bar Switch to the Apps tab and scroll down to the file sharing section where you will find your reports in the WorkLog section Sending Report Files by E Mail Starting with iPhone os 3 0 or later you now have the option to send your report files by e mail To send a report file by e mail Switch to the Files view Tap on the mail icon next to the report you want to send WorkLog will bring up the e mail screen prefilled with the default address from settings a subject line a short informational text in the body and the report file as an attachment Make any changes to the e mail you need then press Send Attention if your not connected to the internet when you press send your e mail will be stored for sending and will be sent as soon as an internet connection is available Transferring Reports to your Computer Using WiFi WorkLog has a small built in webserver which allows you to download report files directly from your iPhone over Wifi No data will ever be sent out to the internet In order to download reports you must connect your computer to the same WiFi network as your iPhone The report files are only available while WorkLog is running To download files from WorkLog over WiFi 15 cyclus Connect your Mac or PC to the same WiFi network as your iPhone 2 Switch to the Files view in WorkLog and write down the address which is displayed in the header e g
25. ur data safe or to transfer your work data from one device to another In addition you can also use this mechanism when you upgrade from WorkLog Lite to the full version Simply download a backup from your Lite version and restore it to the full version The Dropbox module allows you to create backups automatically See section Dropbox Modul To download a backup of your work data to your computer 7 Connect your Mac or PC to the same WiFi network as your iPhone 2 Switch to the Files view in WorkLog and write down the address which is displayed in the header e g http 192 168 0 4 8080 3 Open a web browser on your computer e g Safari Firefox or Internet Explorer and enter the address into the adaress bar Make sure you enter the entire address exactly as displayed in the Files view without an additional www in front of it 16 cyclus 4 Click Download Backup in the Backup section On some Browsers you might have to right click and choose Save As This will download your WorkLog cds file which contains all the clients fields and work data To restore a backup Connect your Mac or PC to the same WiFi network as your iPhone 2 Switch to the Files view in WorkLog and write down the address which is displayed in the header e g http 192 168 0 4 8080 3 Open a web browser on your computer e g Safari Firefox or Internet Explorer and enter the address into the adaress bar Make sure you enter the entire ad
26. urly Rates Rearranging Sorting Custom Fields Assigning Information to Time Entries Defining Default Values Reports Creating and Exporting Reports Report Options and Formatting Creating and Exporting an Overview Report Creating and Exporting a Client Specific Report Handling Report Files Transferring Reports to your Computer using iTunes Sending Report Files by E Mail Transferring Reports to your Computer Using WiFi Deleting Reports in WorkLog Backup and Restore WorkLog Data Additional Modules In App Purchases iCalendar Module 18 Exporting Reports to the Built In Calendar Exporting Reports to an External Calendar Configuring Calendar Field Contents cyclus 10 10 11 13 14 14 15 16 18 Dropbox Module 18 Configure the Dropbox Module QR Scanner Module Configuring the QR Scanner Module Creating QR Codes Time Management Module Configuring the Time Management Module Location Based Tracking Module Using the Location Based Tracking Module cyclus 19 20 20 cyclus Information about using WorkLog with iCloud WorkLog can optionally use iCloud to save your work data There are two major advantages to enabling iCloud for WorkLog 1 Automatic backups with iCloud all your data will be backed up to the cloud automatically Should you have an issue with your device or with WorkLog you can simply reinstall the app and it will redownload all your data from the cloud 2 Automatic
27. ve and u Configure Active is used to enable or disable tracking for a specific client Note that you can only set tracking for a client to active after you have completed the location configuration To configure the location for a client Press the Configure 2 Seta location in the Location section You can enter an address or long press a spot on the map to set the location pin You can fine tune the location by draging the pin around The Radius button defines the radius around the location where the timer will be active 20 cyclus 3 Specify an action that will occur when you enter the radius in the On Enter section You will typically want to start the timer when this happens 4 Specify an action that will occur when you exit the radius in the On Exit section You can either stop the timer for the associated client stop any running timer do nothing or switch to another client If you choose the latter the Switch to field allows you to specify the client to switch to 5 The Time Offset configuration allows you to specify an idle time on enter and on exit This is useful if you don t want the timer to start immediately when you enter the location Maybe you need to walk to your office first and get a cup of coffee The On Enter time specifies the delay between when you enter the location and when the timer starts Accordingly setting an On Exit time will m
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