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masc-oas: User's Guide

1. The masc oas Transactions 13 CL CC Doc no Doc type Doc date Posted Curr Reference Lin T Account Text Posting key Amount CLR ALLOC 01 01 04343296 BT BANK TRANSFER 01 06 93 01 06 93 SFR Total Amount 529 62 SFR Exch Rate 1 00000 Total VAT 0 00 SFR S 00063210 SUPPLIER ACCOUNT 50 N Credit Entry 10 59 000 K 00018988 OBELIX amp CO 25 N Debit Paymen 529 62 133 S 00101321 SKA SFR DISPENSE ACCOUNT 50 N Credit Entry 519 03 000 PF 3 Back 11 Search String 12 Print List Illustration 3 Short Info Display 5 2 3 Requesting an Original Document If the Short Infos offered by masc oas do not provide sufficient information then the original document from the document archive can be read simply by pressing the PF2 function key The physical method of storage is thereby completely irrelevant The only criteria for successful processing is that the archive dataset is catalogued To select a document the cursor has to be placed on the heading line first line of the appropriate Short Info and the PF2 function key pressed Should the user request access to the archived document by pressing the function key then masc oas establishes the physical dataset name of the corresponding archive dataset and then creates and initiates a batch job using additional parameters The located document is written to a transfer database which is available to both the online environment as well as to batch runs In a SAP installation with CICS
2. then the user can request the document from the archive by initiating the masc oas YBO3 transaction The values of account group and document number are passed directly and therefore do not have to be reinput Request Short Info of Archived Document 04343296 1 38136 Illustration 2 Document request transaction YB03 In addition to direct searching using the document number the user can also inspect all archived documents belonging to a particular account It is easily obtained by entering the appropriate fields in the masc oas YB03 transaction This transaction functionally corresponds with the normal enquiry option relating to a particular account in the original TB10 TB12 and TB14 SAP transactions In this context please note that it is possible to mask the value for the month in the accounting period parameter E g with the indication of 1993 all accounting periods for the year 1993 are searched thru 5 2 2 Short Info Display In the following some archived documents will be shown with their Short Infos in accordance with the request The display contains the data of the document heading with the some additional information like total amount of the document or the sum of the VAT as well as the document positions as far as they are stored in the Short Info The description of how to use table 9Y YK to control up to which age document positions are stored in the Short Info is contained in the Installation Guide
3. Company Code Document Nbs Cost center Project Document type Cost element Posting key Max Nbr of documents to select 0200 lt Performance Illustration 24 Request archived document transaktion YK20 In addition to direct searching using the document number the user can also inspect all archived documents belonging to a particular receiving object cost center order project It is easily obtained by entering the appropriate fields in the masc oas YK20 transaction Filling in additional values in the selection screen further narrows the search of the documents also the Maximum Number of documents to select sets a limit for the search In this context please note that it is possible to mask the value for the month in the accounting period parameter E g with the indication of 1993 in SAP 5 0 or 93 in SAP 4 3 respectively all accounting periods for the year 1993 are searched thru Other than reports of the KOEP YK20 always reads with key in order to minimize the search time 5 4 2 Display of the archived documents If according to the entries made on the selection dynpro several archived documents are found these are shown as follows Display RK archived document KEK masc oas Date 09 02 1995 Doc Nbr Tpe DT Acc Per Doc amount Nbr sel line items 02002457 A Selection 00804261 1991 023 25 00349367 1991 775 00 49243005 1991 195 59 09804323 1991 545 00 00493290 1991 49 455 95 0089
4. INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 TERMS OF PAYMENT DELIVERY CONDITION FREIGHT VAT ID1 VAT ID2 VAT ID3 BASE BASE BASE TOTAL VAT PF 2 Select 3 Back 5 Regul Daten 6 RK Infos 12 Print Illustration 16 Document header VAV second page Please note that only the filled fields of the conditions of delivery are shown 22 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Document header second page INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 DIS 2 00 DIS 3 00 DIS 4 00 DIS 5 00 DIS 6 00 DIS 7 00 DIS 8 00 oooooo0o o TOT POS GROSS Skontofaehig TOT POS NETT Verrech Wert TOT POS NETT2 DISC BASE NET1 VAL ORDER CALC VALUE NET2 VAL ORDER WEIGHT PF 2 Select 3 Back 5 Regul Daten 6 RK Info 12 Print Illustration 17 Document header VAV third page value errors Regulierer data INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 WLDAT 00 00 00 ABDAT 06 06 94 VSDAT 00 00 00 Regulierer Address 312510 SIEMENS ALBIS AG POSTFACH ALBISRIEDERSTRASSE 245 501 8047 ZUERICH GROSS VALUE NET VALUE1 NET VALUE2 PRICE NET CALC VALUE 140 00 OK _ PF 2 Select 3 Back 5 Regul Data 6 RK Info 12 Print Illustration 18 Regulier data The data of the Regulierer can be displayed pressing function key PF15 The masc oas Transactions 23 RK Inos Header INVOICE Archiv DOC TYPE
5. QUANT ORD 1 00000 A DEL DAT 11 02 94 PRICE 2 885 00 1 A J NET PRICE 2 885 00 SFR NET VALUE 2 885 00 SFR DIS 1 UN UE TOL J 10 0 J 10 0 QUAL ID ADMONITION1 10 15 3 28 BANF NR INFO NR ACCOUNT i GR N IR J FI PLAN COST CENT AVO PART LI CU ORDER UPOS FACILITY FACILITY NR ANL UNT NR OK _ PF 3 Back 14 Anzeigen Kopf Pos 15 Positionsuebersicht 2 01 02 Illustration 37 Position details 1st page Pressing function key PF14 display the data of the following position if available Pressing function key PF15 display the position overview The Enter key leads to the 2nd page of the position details The masc oas Transactions 35 Position details 2nd page A POS 10078234 PLNT STOCK XX 01 NET PRICE NET VALUE MAT NR LV 0 cc PLNT QUANT 0 000 DL QUANT 0 000 VAL DL PF 3 Back 14 Display Head Pos 15 Position overview Illustration 38 Position details 2nd page 36 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 6 INDEX REORGANISATION The options for the reorganisation of the masc oas index datasets and their execution in your system environment are descibed in detail in the Installation Guide Index Reorganisation 37 7 MESSAGES AND ERROR SEARCH The following chapter gives an overview of message statements used by masc oas and describes the error procedure 7 1 masc oas Messages 7 1 1 Messages on the Screen After a request for an origina
6. 3 Back 11 Search String 12 Print List Illustration 27 Requested documents selection list transaction YOAS By making a simple selection the user can now inspect the desired document Selection occurs either by input of A or B C etc or by positioning the cursor onto the desired line and pressing the PF2 Pickup key The subsequent display corresponds almost entirely with the original TBO3 transaction for document display This layout also can easily be modified using the supplied ABAP source e g to display company specific fields in the document database The masc oas Transactions 29 The following illustrations show the document heading and the individual account entry lines of the requested original document Display RK archived document Short Infos masc oas Date 09 02 1995 Doc 02002457 Tpe K DT CU Nbr Pos Sel 2 AccPer 10 1991 LIt Rc Receiver object Cost el Sd Sender object PK SFR Amount 001 KO 00001316 00057158 KO 00001110 BB 8 855 00 002 KO 00001110 00057158 KO 00001316 BE 8 855 00 PF 3 Back 11 Search String 12 Print List Illustration 28 Display of the short infos for the line items of the selected document Picking up another line item using PF2 leads to the following display Display RK archived document KEK masc oas Date 09 02 1995 Posting date 26 10 1991 Doc Nbr 00001316 Document date 26 10 1991 Doc line 00001110 Accnt period 10 1991 CPU date 26 10 1991 Segment text Projekt Tal
7. Back 5 Regul Datan 6 RK Info 12 Print Illustration 21 Position details first page Position details second page INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 COUNTRY OF OR COUNTRYY OF MAN PREFERENCE ID TYPE OF BUSIN PROCEDURE CONTAINER ID STAT MATERNR EXPORT LIC PF VALID UNTIL 000000 IMPORT LIC PF VALID UNTIL 000000 0 0 0 0 0 0 0 0 PF 2 Select 3 Back 5 Regul Daten 6 RK Daten 12 Drucken Illustration 22 Position details value fields The masc oas Transactions 25 RK Infos INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 RK INFOS POSITION RK INFOS POSITION RKPO7 RK PPS ORDER COST CENTER PROJECT NETT VALUE2 PRICE NETT 85 00 CALC VALUE 140 00 OK _ PF 2 Select 3 Back 5 Regul Daten 6 RK Info 12 Print Illustration 23 RK Info Using function key PF6 the RK Info of the positions can be displayed 26 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 4 Requests to the KEK Document Archive 5 4 1 Input of Search Parameter For the user the request for an archive document is fully transparent as it is executed within his familiar SAP environment If for instance a document cannot be further detailed because the line items are reorganized then the user can request the document from the archive by initiating the masc oas YK20 transaction Display RK archived document KEK masc oas Date 09 02 1995
8. F2 F2 F Delivery note RK Daten Kopf SALES CHANNEL CODE 20 TABLE ENTRIES NOT MORE AVAILABLE ORDER NR 832 30114743 DATE OF ORDER 030594 MANAGER AUER CUSTOMER MANAGER CURRENCY SFR Exchange Rate 1 00000 VAT IND 01 SALES DEPARTMENT 467 TABLE ENTRIES NOT MORE AVAILABLE DELIVERY MODE 00 FREI OK _ PF 2 Select 3 Back 5 Regul Daten 6 RK Info 12 Print Illustration 19 RK data header Positions INVOICE Archiv DOC TYPE G3 G3 GRATISINVOICEEN DOC NUMBER 03026701 POS MATERIAL MATERIAL TEXT 0010 452246040 25 000 000 ST WID 2 2MOHM 10 0 25W SMC PF 2 Select 3 Back 5 Regul Daten 6 RK Info 12 Print Illustration 20 Position overview All position lines are shown as an overview the number of pages depends on the number of positions Pressing function key PF2 Pickup on the corresponding line the details of a position will be displayed 24 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Position details first page INVOICE Archiv DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 PPS TYPE X WLDAT 00 00 00 ABDAT 06 06 94 VSDAT 00 00 00 MATERIAL 452246040 WID 2 2MOHM 10 0 25W SMC QUANTITY 25 000 000 ST PER DH CCZ01863 BDART 00410191 REF MATERIAL DOC 00000000 REF DELIVERY NOTE 20395043 0 34 SFR PER PR LIST PRICE 7 VALUE NETT DIS 1 GROSS NETT VAL 1 NETT VAL 2 PRICE NETT CALC VALUE 140 00 OK _ PF 2 Select 3
9. a normal SAP document reorganisation SAPB80U ff is executed The archive tape which was created as a consequence of the document reorganisation is subsequently indexed for each document archive using the masc oas ABAPs The thus created index datasets facilitate both direct requests for archive documents using the masc oas the Online Archive for SAP 5 document number and the search of archived documents belonging to a particular account A particular feature of masc oas the so called Short Info has to be highlighted These are document data which are stored in the index datasets The data stored within the index data contains sufficient information to satisfy approximately 90 of all enquiries This ensures that the actual document from the document archive need only be retrieved in a few instances The following schematic shows the relationships 6 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Structural model Online Archive for i oo SAP Document reorganisation SAP DOCUMENT ARCHIVE DOCUMENT RESIDENC OAS Indexing Illustration 1 Online Archive for SAP Structural Model masc oas the Online Archive for SAP 7 4 THE INDEXING OF DOCUMENT ARCHIVES The indexing of the document archives for use with masc oas and the integration into your SAP environment with all options is described in detail in the manual Installation Guide Please note there also the table 9YYK tha
10. as a last step the user is directly informed on his display screen in the SAP system of the successful access to the desired document Now the document can be displayed as already described under the YOAS transaction Please note that the user is not locked out after the initiation of the archive document request but can proceed normally A message regarding termination of the document request is displayed asynchronous on the screen of the user in question thus avoiding the need to repeatedly press the ENTER key 5 2 4 Displaying the requested Archive Documents The masc oas YOAS transaction shows the user all of his requested archive documents for selection for that day The display shows the requests in sequence Thus the last requested document is displayed in the first position A 14 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 You have retrieved from the archive the documents Doc num Doc date 04343296 01 06 93 00490032 28 02 92 00491294 15 03 92 3 Back 11 Search String 12 Print List Illustration 4 Requested documents selection list transaction YOAS By making a simple selection the user can now inspect the desired document Selection occurs either by input of A or B C etc or by positioning the cursor onto the desired line and pressing the ENTER key The subsequent display corresponds almost entirely with the original TBO3 transaction for document display This layout also can
11. easily be modified using the supplied ABAP source e g to display company specific fields in the document database The masc oas Transactions 15 The following illustrations show the document heading and the individual account entry lines of the requested original document Currency SFR Doc 06 y Ref doc Acc period Input date 06 User Id F111 LNO PK BV ACCT A 001 50N 00 00063210 SUPPLIER ACCOUNT B 002 25N 00 00018988 OBELIX CO C 003 50N 00 00010321 SKA SFR DISPENSE ACCOUNT PF 3 Back 11 Search String 12 Print List Illustration 5 Displaying Archive Document Document Header Of course the user also has available all of the accounts entry lines which belong to the document Display document 04343296 Account Entry Line 001 BT BANK TRANSFER S 00063210 01 93 SUPPLIER ACCOUNTS 50N Credit Entry 00 not allocated PF 3 Back 11 Search String 12 Print List Illustration 6 Displaying Archive Document Entry Line 001 16 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Display Document 04343296 Account Entry Line 002 BT BANK TRANSFER K 18988 01 93 OBELIX amp CO HINKELSTEIN VERTRIEB H 00021111 GALLISCHES DORF VAT Ind Discount Basis Discount Red BDPP Date 00 00 00 Paym cond 0 0 0 0 0 0 0 Faedt Control acc Fin bd 000 Settlement 01 06 93 133 OK _ PF 3 Back 11 Search String 12 Print List Illustration 7 Displaying Archive Document Entry Line 002 Display Do
12. message occurs when the terminal address of a user xxxxxxxx that started a document request could not establish the user id within the TP monitor not the SAP Userid The terminal address is required for the sending of the OAS3xx messages The requested original document is however still available for display in the SAP system As arule this problem occurs when a user who started a document request signs off from the online system during processing of batch run However it is also possible that no userid is kept in the relevant TP monitor This case can be determined if no value entered for the userid xxxxxxxx in the message Action In the first case none In the second case It should be checked whether it is possible to drive the TP monitor using userids for SAP users OAS 998E UNEXPECTED HANDLE CONDITION RECEIVED An unexpected problem has arisen in the OASM transaction This message always appears in conjunction with the OS999E MESSAGE 40 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Action see under Message OAS999E OAS 999E EIBFN EIBRC PROGRAM xxxxxxxx FN RC This message gives information about an error arised in program XXXXXXXX The bracketed values give information in hex about the function FN and its return code RC which caused the error Action Based on the system literature for the corresponding TP monitor check the cause of the problem and correct your environment accord
13. online environment as well as to batch runs In a SAP installation with CICS as a last step the user is directly informed on his display screen in the SAP system of the successful access to the desired document Now the document including all line items and data fields as in KOEP can be displayed using the YOAS transaction If the document selected was already retrieved at an earlier time during the day by a request of the same or another user it is already in the transfer database In this case no batch job is started but the details of the selected line item are shown immediately The authorization to display the relevant objects is checked in any case Please note that the user is not locked out after the initiation of the archive document request but can proceed normally A message regarding termination of the document request is displayed asynchronously on the screen of the user in question thus avoiding the need to repeatedly press the ENTER key 5 4 5 Displaying the requested Archive Documents The masc oas YOAS transaction shows the user all of his requested archive documents for selection for that day The display shows the requests in sequence Thus the last requested document is displayed in the first position A 28 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 You have retrieved from the archive the documents Doc num Doc date 02002457 26 10 1991 00893769 28 02 1991 49243005 15 03 1991
14. the documents Doc num Doc date 14435244 09 02 1993 38982828 12 12 1993 38255555 01 12 1993 PF 3 Back 11 Search String 12 Print List Illustration 14 Requested documents selection list transaction YOAS By making a simple selection the user can now inspect the desired document Selection occurs either by input of A or B C etc or by positioning the cursor onto the desired line and pressing the ENTER key The masc oas Transactions 21 Document header first page INVOICE ARCHIV DOC TYPE F2 F2 F Delivery note DOC NUMBER 03026701 CUST ADDRESS NUMBER 00312510 SIEMENS ALBIS AG ALBISRIEDERSTRASSE 245 CH 8047 ZUERICH DELIVERY ADDRESS 312510 INVOICE ADDRESS 312510 SIEMENS ALBIS AG SIEMENS ALBIS AG ALBISRIEDERSTRASSE 245 ALBISRIEDERSTRASSE 245 CH 8047 ZUERICH CH 8047 ZUERICH Doc language SALES CHANNEL CODE 20 TABLE ENTRIES NOT MORE AVAILABLE ORDER NR 832 30114743 DATE OF ORDER 030594 MANAGER AUER CUSTOMER MANAGER CURRENCY SFR Exchange Rate 1 00000 VAT IND 01 SALES DEPARTMENT 467 TABLE ENTRIES NOT MORE AVAILABLE DELIVERY MODE 00 FREI OK _ PF 2 Select 3 Back 5 Regul Data 6 RK Infos 12 Print Illustration 15 Document header VAV first page If in the residence certain table entries that usually serve to give additional information cannot be found anymore a message like Table entries not more available is displayed Document header second page
15. 0 03026799 F2 20 111 21000 00 3 SFR 1 892 01 199405 0010 HI00200 B HS gross 5 000 1300 00 0020 HIO0500 A HS spezial 2 000 500 00 0030 HI90020 B HS normal 13 000 1100 00 Cust 00312510 DEMONSTRATIONS FIRMA ZUERICH 03026701 F2 20 467 125 38 1 SFR 111 A 1 199401 0010 s1000 Demomat 1 000 125 38 03026876 F2 20 467 120 00 2 SFR 111 A 2 199402 0010 S1000 Demomat 1 000 75 80 0020 s2000 Demomat 2 1 000 64 00 Cust 00312510 WEITERE FIRMA AG ZUERICH 199403 PF 2 Pickup 3 Back 6 Options 21 24 Paging Illustration 11 List of the documents per customer Pressing PF2 Pickup on any of the detail lines leads to the display of the short info The masc oas Transactions 19 5 3 3 YA06 Display of documents per material Display archive via material number Material number Company code Doc type incl positions 1 38136 Illustration 12 Transaction Y A06 The article number can be entered generically The company code has to be entered explicitly Document type means document type of the document e g TA for a Terminauftrag also here a generic entry is allowed If some documents match the selection criteria these are shown as a list for an additional selection This list contains the positions if the field Incl positions was selected The list is grouped by article Please note the SAP limit of the list area 5 3 4 Short Info Display After the list as a result of transactions YAO3 YAOS or YA06 the user can now
16. 3769 1992 1 447 00 OK 3 Back 11 Suchen String 12 Drucken Liste Illustration 25 Display of the archived documents found The masc oas Transactions 27 Now it is possible to select a specific document pressing PF2 Pickup 5 4 3 Short Info Display After choosing a document the short infos for the line items are shown Display RK archived document Short Infos masc oas Date 09 02 1995 Doc 02002457 Tpe K Nbr Pos Sel AccPer 10 1991 LIt Rc Receiver object Cost el Sd Sender object 001 Ko 00001316 00057158 KO 00001110 8 855 00 002 KO 00001110 00057158 KO 00001316 8 855 00 PF 3 Back 11 Search String 12 Print List Illustration 26 Display of the short infos for the line items of the selected document 5 4 4 Requesting an Original Document If the Short Infos offered by masc oas do not provide sufficient information then the original document from the SAPK20U document archive can be read simply by pressing the PF2 function key The physical method of storage is thereby completely irrelevant The only criteria for successful processing is that the archive dataset is catalogued Should the user request access to the archived document by pressing the function key then masc oas establishes the physical dataset name of the corresponding archive dataset and then creates and initiates a batch job using additional parameters The located document is written to a transfer database which is available to both the
17. HWEIZ CONTRACT 00000000 ORD DAT 24 01 94 00020018 8048 ZUERICH Pos PA T S MATERIAL NUMBER SHORT TEXT PLNT STOCK DE IN DT ORDER QUANT UQ PRICE SUM 001 VA F 0 1 Stk 20 MB Fixed Disk Drive 1056 01 XX 11 02 94 1 000 A 2 885 00 PF 2 Pickup 14 DISPLA HEAD POS 15 POSITION OVERVIEW Illustration 35 Document overview Pressing function key PF2 with cursor selection on a position line it is now possible to display the position data of the respective position Pressing function key PF14 leads to the display of the document header data 34 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 Document header data HEADER OF ORD 040 10078234 NB COMP CDE 01 L G Techn Innovation AG SUPPLIER IBM SCHWEIZ 00020018 ZUERICH ORD DATE 24 01 94 LIKON CURRENCY SFR ZBED 1 30 0 0 ZBED 2 0 0 0 e TERM OF PAY K12 LANGUAGE D WE AKT CNT OBL DEPARTMNT EINKAUF YOUR OFF 000000 YOUR SI MANAGER MEIER DEL DATE 0 SALES Fr Bregante STATUS BS OL DR J L POSNR 1 EDI ORDER B FAX NUMBER 014367636 PF 3 Back 14 Display Head Pos 15 Position overview Illustration 36 Document header data This is the display of all important data of the document header Pressing function key PF14 display all positions in sequential order function key PF15 shows the position overview Position details Ist page A POS 10078234 PLNT STOCK XX 01 MATERIAL 1 Stk 20 MB Fixed Disk Drive 1056 WGP MKL A DELIVERED CALCULAT DEL FLAG
18. ODE GIVEN FROM DOCUMENT RETRIEVAL This message informs the user that no return code was reported by the document search The requested original document could possibly be made available User Please inform your SAP system support SAP system support Please check in the job log of the batch document search why no return code was returned from calling the OASM transaction Job steps ARCMDOO ARCMD12 ARCMD16 The batch JCL of the document search may have to be regenerated see masc oas Installation Guide 7 1 2 Messages in the Job Log Apart from the messages displayed directly to the user other masc oas messages can appear in the job log of the corresponding TP monitors If problems arise during use of masc oas then the job log of the corresponding TP monitor jobs should be inspected for the following error messages Inspection of the job log is usually carried out by the SAP system support i e the person responsible for the TP monitor OAS 900E INCORRECT INVOC PARMS RECEIVED This message occurs when the OASM transaction was called sending of OAS3xx messages with invalid call parameters Action Please check in the job log of the batch document search as to why the OASM transaction was called with no or incorrect call parameters Job steps ARCMDOO ARCMD12 ARCMD16 The batch JCL of the document search may have to be regenerated see masc oas Installation Guide OAS 920E NO TERMINAL FOUND FOR USERID xxxxxxxx This
19. ation are explained in detail Introduction 3 3 masc 0as THE ONLINE ARCHIVE FOR SAP The following chapter gives you a comprehensive overview of the masc oas components and their integration into your SAP environment 3 1 The Components of masc oas masc oas the Online Archive for SAP has a modular structure and consists of the following components Base Component The Base Component contains all of the definitions and programs which form the basis for the implementation of masc oas Apart from implementation of the online batch interface it also encompasses all definitions and administrative programs for the necessary SAP databases Archive The archive components are supplied in accordance with the Components desired SAP document archive They contain all programs that are directly dependant on the type of archive such as indexing programs and the display of the requested documents masc oas archive components will be provided for the following SAP document archives e Accounts documents logical database BSF e Commission archive logical database AAM e Purchasing archive logical database EAM e Contracts logical database KAM e Distribution logical database VAV e Cost Accounting Line Items logical database KEK e in addition to any other archives 3 2 Embedding in the SAP Environment masc oas builds on the familiar SAP aids for the reorganisation of the SAP ABEZ document database As a first step
20. avesssenesoedsessoesssea 37 7 Messages and Error Search ccssscossoonssonssonssonssnnsennnssnussnussnnssnnnsnnssnnnssonnsnnssnnnssonssonssannne 39 1 1 MasC 035 Messages 2 amp 12 00knsiseaitiienkiiieekliienitieniiltenbinillesehlehee ll 39 4 1 1 Mess gesionthe Screen a us entre ot ee RL 39 7 1 2 Messages inthe Job Log in ereire eed e iee id its 40 442 Error Searcheinoa NS 41 Table of Content ILLUSTRATION DIRECTORY Illustration 1 Online Archive for SAP Structural Model ssccssssssscsssssscccssssccccessnses 7 Illustration 2 Document request transaction YBO3 sccsssccsssscssssscssssscssssssssescssssees 13 Illustration 3 Short Info Display 000 0000sse000000000000000000n0200000000000000nnnensnnennsnnnnnssessnnee 14 Illustration 4 Requested documents selection list transaction YOAG sssssssssesee 15 Illustration 5 Displaying Archive Document Document Heade sscsssssssessseees 16 Illustration 6 Displaying Archive Document Entry Line 001 crrscosssosssoossnsssosennnennenee 16 Illustration 7 Displaying Archive Document Entry Line 002 moooooonsonnnconocconiononocoss 17 Illustration 8 Displaying Archive Document Entry Line 003 scccssssssssscsssseseeees 17 Illustration 9 Transaction YA03 ecssesssosssosesssesnussnussnnssnnsennsennnssnnnsnnnsnnnssonssonssonsssnssnnessannne 18 Illustration 10 Transaction YAOS ces
21. cument 04343296 Account Entry Line 003 BT BANK TRANSFER S 00010321 01 93 SKA SFR DISPO ACCOUNT 50N Credit Entry 00 not allocated Effective date 01 06 93 Settlement 07 06 93 251 Allocation 930601 PF 3 Back 11 Search String 12 Print List Illustration 8 Displaying Archive Document Entry Line 003 The option also exists to display the requested archive documents directly from the masc oas YBO3 transaction For this a request for the original document is initiated by pressing the PF2 key as described above If the requested document has already been requested once during the current online session regardless of the user the original document is displayed immediately without the initiation of a batch job The masc oas Transactions 17 5 3 Requests to the VAV Document Archive For the user the request for an archive document is fully transparent as it is executed within his familiar SAP environment If for instance a document is not displayed by using the standard SAP transactions e g E107 Document is not available for display then the user can request the document from the archive by initiating the Masc oas transaction YA03 YAOS or YA06 5 3 1 YA03 Display of a document Display Short Info for RV archive Document number Company code Acc period YYYYMM Doc type A N L R G 1 38136 Illustration 9 Transaction Y A03 Using transaction YA03 it is possible to search directly for a document D
22. d Archive Documents ccocoooconocccnnncccnnnncononacnnncconnno cono nc cnnnccnnnnnos 21 5 4 Requests to the KEK Document Archive oooconnccnnnccnoccnocnnocnconnnnnncnnncnn nono n ccoo anno anno nccnnccnnenns 27 3 41 Input ot Search Parameter He een 27 5 4 2 Display of the archived docUMENES ooooconoconoconocnnonnnonnconnconnncnn nono ncnn conocio nono conc con anno nccnne ns 27 NA A NS 28 5 4 4 Requesting an Original DocUMENE oooococcnococoncconnnonnnonnnonononononnnnnnn nono nono ccoo ccoo anno anno nccnnanos 28 5 4 5 Displaying the requested Archive Document oooccccoccnocccocnnonaconnconncnonncnnncon nooo nccnnccnnanos 28 5 5 Requests to the EAM Document Archive oooooncccnocunoconoconocnnonnnonnnonn nono nono nono ncnn nooo nc conc connnos 31 D513 YE23 Display ot a d c mMment e eiee nseries e scene a EE RE E E 31 5 5 2 YE24 Display of documents per SUPpli8T oooonconnncnnocnnoccnonononcconnconncnn nono nocnoconccanccanncnns 31 5 5 3 YE25 Display of documents per materlal oonocnnnnncnnnnccnnnccconnncononacononononnncnnnccnnnnconnnn nn 32 5 5 4 Display Short Infos cocina anadir 33 5 5 5 Requesting an Original DocUMENE oooococccoccnonnnonnnonnnonnnononononannnnnnn nono nonn nono n con nono anno accua anos 33 5 5 6 Displaying the requested Archive Document c ooooocccoccnocnnocnnonnconnconncnonncon ccoo corn nccnnccnnanos 34 6 Index Reorganisation sie csivetiesdessesnsdsssstesssvosonsssobecsasessvensgonsceesdoesvoenssoo
23. for order archive EAM supplier SUPPLIER COMPANY CODE ACC PERIOD YYYYMM INCL POSITIONS 2 38136 Illustration 31 Transaction YE24 The supplier number and the company code have to entered explicitly The masc oas Transactions 31 DISPLAY ORDERS FROM ARCHIVE EAM SUPPLIER SUPPLIER NAME ORD NR CC TO ORD DAT ORD NET VAL CURR EK TOP VAT POS COUNT POS MATERIALNR QUANT UQ PRICE UQ VALUE DEL DAT W R ACCOUNT CAL QUANT Q GOOD R 10078234 01 BX 09 12 94 2 885 00 SFR 10 1 000 ST 2 885 00 2 885 00 20 MB Disk 11 02 94 JJ 0 PF 3 Back 11 Suchen String 12 Drucken Liste Illustration 33 List of documents per supplier Pressing function key PF2 on any of the detail lines leads to the display of the short info 5 5 3 YE25 Display of documents per material Request Short Info for order archive EAM material Material number Comapany code Accounting period YYYYMM INCL POSITIONS 2 38136 Illustration 32 Transaction YE25 Analogous to transaction YE24 documents can also be shown per material Material number and accounting period may be entered generically 32 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 5 4 Display Short Infos Archived order 01 040 10078234 Normalbestellung Date of order 24 01 1994 NETT VAL 2 885 00 SFR Position Supplier 20018 IBM SCHWEIZ 8048 ZUERICH ZBD ZBED 1 0 0 0 ZBED 2 MWSKZ LIKON 0000 POS P PL ST Materialnr Short Te
24. he day by a request of the same or another user it is already in the transfer database In this case no batch job is started but the details of the selected line item are shown immediately The authorization to display the relevant objects is checked in any case Please note that the user is not locked out after the initiation of the archive document request but can proceed normally A message regarding termination of the document request is displayed asynchronously on the screen of the user in question thus avoiding the need to repeatedly press the ENTER key The masc oas Transactions 33 5 5 6 Displaying the requested Archive Documents The masc oas YOAS transaction shows the user all of his requested archive documents for selection for that day The display shows the requests in sequence Thus the last requested document is displayed in the first position A You have retrieved from the archive the documents Doc num Doc date 10078234 09 02 1993 38982828 12 12 1993 38255555 01 12 1993 3 Back 11 Search String 12 Print List Illustration 34 Requested documents selection list transaction YOAS By making a simple selection the user can now inspect the desired document Selection occurs either by input of A or B C etc or by positioning the cursor onto the desired line and pressing the PF2 Pickup key Document overview ORDER ARCHIVE 040 10078234 NB COMP CODE 01 L amp G Techn Innovation AG SUPPLIER IBM SC
25. ingly Should you not succeed report the error message to the supplier of masc oas 7 2 Error Search masc oas informs the user of any problems which have arisen As a rule this communication occurs on the job log of the relevant TP monitor i e the batch document request Therefor should problems arising in the operation of masc oas please check the appropriate job log for any of the error messages listed above Should you have problems in determining and correcting the cause of the error then please refer to the masc oas supplier Messages and Error Search 41
26. l document from the document archive masc oas reports the termination of the document search to the user with one of the following messages in the SAP system OAS300I DOCUMENT NBR nnnnnnnn RETRIEVED DISPLAY WITH YOAS This message informs the user that the batch document search was successful and that the requested original document with document number nnnnnnnn is now available for display in the SAP system User The document with the number nnnnnnnn can be displayed with the masc oas YOAS transaction OAS301I ERROR IN DOC RETRIEVAL nnnnnnnn NOT DISPLAYABLE This message informs the user that an error occured in the batch document search and that the requested original document with the number nnnnnnnn cannot be made available for display User Please inform your SAP system support SAP system support Please check the job log of the batch document search and correct the cause of the error Delete the entry in the TYOYYB table OAS302I DOC RETRIEVAL ABENDED nnnnnnnn NOT DISPLAYABLE This message informs the user that the batch document search has been abandoned and that the requested original document with the number nnnnnnnn cannot be made available for display User Please inform your SAP system support SAP system support Please check the job log of the batch document search and correct the cause of the error Delete the entry for the document in the TOY YB table Messages and Error Search 39 OAS303I NO RETURNC
27. masc 0as Online Archive for SAP User s Guide se ek MVS Version 2 1 0 MOAS UG210 1 E Distributor masc ag swd department birkenstr 49 ch 6343 rotkreuz switzerland Telephone 041 790 53 44 International 41 41 790 53 44 Telefax 041 790 53 40 International 41 41 790 53 40 Office hours 8 12h 14 17h MEZ Mon Fr Middle European Zone July 1995 edition Documentation Material Copyright O 1994 95 masc ag Program Material Copyright O 1994 95 masc ag This documentation may not be copied or duplicated in any other way without the express written consent of masc ag Additional sets of this documentation can be ordered by using the enclosed form The following trademarks are used in this document ABAP 4 SAP AG D Walldorf CICS International Business Machines Corporation IBM International Business Machines Corporation IMS International Business Machines Corporation masc masc ag masc 0as masc ag MVS International Business Machines Corporation R 2 SAP AG D Walldorf SAP SAP AG D Walldorf VSE International Business Machines Corporation masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 TABLE OF CONTENT 1 masc oas Documentation Overview ssrsccsscsssscescecssscsssssssssssscsscsssssssesssssessssessess 1 2 Introduction nennen 3 3 masc oas the Online Archive for SAP 22000see22000000020000000020000000200000002000000220 0000020000 5 3 1 The C mponent
28. ocument number and Company code are required fields and cannot be entered generically The accounting period however allows a generic entry with a default of i e no exact entry of the month or the year A further selection is possible via Document Type where also a generic entry is allowed The meaning of the document types is as follows A Order L Delivery note N Offer R Invoice G Credit note 18 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 3 2 YA05 Display of documents per customer Display archive via customer number Customer number Company code Doc type Doc type or incl positions 1 38136 Illustration 10 Transaction YAOS The customer number can be entered generically The company code has to be entered explicitly Document type means document type of the document e g TA for a Terminauftrag also here a generic entry is allowed If some documents match the selection criteria these are shown as a list for an additional selection This list contains the positions if the field Incl positions was selected The list is grouped by customer Please note the SAP limit of the list area 27 02 95 Display Archive via Customer number DT GB VKG Nett Value Pos Curr Order Cust Material Nr Cust 00302110 HINKELSTEIN EXPORT GALLIERDORF 03026724 F2 20 496 1800 00 2 SFR 1 892 01 199405 0010 HIO0100 A HS gross 1 000 1500 00 0020 HI00200 B HS spitz 1 000 1300 0
29. position the cursor on any of the documents and press function key PF2 Pickup in order to see its short infos Archived RV document 03026701 20 20 467 F2 F Delivery note GROSS VALUE 90 00 NET VALUE 85 00 SFR Positions VAT AMOUNT 0 00 Order Nbr Cust ZBD Cust 00312510 SIEMENS ALBIS AG ZUERICH DELIVERY MODE 1 1 1 1 DELIVERY MODE 01 Express Pos P WK LG Material Nbr Date Quant ME Br PRICE PER DL DATE Net PRICE VAT IND VAT EAL UVP01 UVPO2 UVPO4 Tour X 20 XX 452246040 WID 2 2MOHM 03 06 94 25 000 000 0 34 0 34 PF 2 Detail 3 Back 12 Print Illustration 13 Short Infos for VAV document The display contains the main positions that are stored in the Short Info The description of how to use table 9Y YK to control up to which age document positions are stored in the Short Info is contained in the Installation Guide 20 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 3 5 Requesting an Original Document If the Short Infos offered by masc oas do not provide sufficient information then the original document from the document archive can be read simply by pressing the PF2 function key The physical method of storage is thereby completely irrelevant The only criteria for successful processing is that the archive dataset is catalogued To select a document place the cursor on the postion line and press the PF2 Pickup function key Should the user request access to the a
30. rchived document by pressing the function key then masc oas establishes the physical dataset name of the corresponding archive dataset and then creates and initiates a batch job using additional parameters The located document is written to a transfer database which is available to both the online environment as well as to batch runs In a SAP installation with CICS as a last step the user is directly informed on his display screen in the SAP system of the successful access to the desired document If the document selected was already retrieved at an earlier time during the day by a request of the same or another user it is already in the transfer database In this case no batch job is started but the details of the selected line item are shown immediately The authorization to display the relevant objects is checked in any case Please note that the user is not locked out after the initiation of the archive document request but can proceed normally A message regarding termination of the document request is displayed asynchronously on the screen of the user in question thus avoiding the need to repeatedly press the ENTER key 5 3 6 Displaying the requested Archive Documents The masc oas YOAS transaction shows the user all of his requested archive documents for selection for that day The display shows the requests in sequence Thus the last requested document is displayed in the first position A You have retrieved from the archive
31. s o MaS OAS merci larisa ici 5 3 2 Embedding in the SAP Environment ursserssesnnesnnesnnessnnesnnesnnennnennnennnennnn ernennen ern 5 4 The Indexing of Document Archives csusconssonseonssnnsssosssonssonssonssnnsssnnesnussnussnassnnssnnssnnnsnnne 9 5 The masc oas Transactions 65s sissies ssicssesesdenuctevacsvesuseesuvdesscaveseiucenccsdecesosiducaedessuacuseiuocsucts 11 5 1 INtTOdUCHO ita A AEE AT 11 5 2 Requests to the BSF Document Archive coocccnocnnocanoconocononnnnononononnncnn conan ccoo ccoo nooo nccnnccnnc ns 13 3 2 1 Input of Search Parameter cia A en nl 13 52 2 DA TN 13 5 2 3 Requesting an Original Document 222022202220enseensensnensnennnnnnnnnnnennensnnnnnenne nn 14 5 2 4 Displaying the requested Archive Document ooooocococccocncocncoonconnconnononnnon ccoo ccoo nccnnccnnaco 14 5 3 Requests to the VAV Document Archive usuessesseessenssnnnsnensnensnnnsnnennennnonnnnennennennn 18 5 3 1 YAO3 Display of a document 202222u2202snesnnesnnesnnnsnnnnnnnnnnnnnnnennnennnennonnnnnnnennesnn 18 5 3 2 YAOS Display of documents per CUStOMET 0 0 0 eee eseeseeeseeeseecaecesecnsecesaecsaecnaeenaeens 19 5 3 3 YA06 Display of documents per material oooonnccnnncnoccconnconnnonononanonancnnn nono nono ncnnncnnnoos 20 E E AA NN 20 5 3 5 Requesting an Original DoOcUMENE oooococccoccconnconnconnnonnnonononononnnnnnn nono conan conc con nc rn nccn accua noo 21 5 3 6 Displaying the requeste
32. sacosessecncctsessvoseseosaseaseesdosestesosess 26 Illustration 24 Request archived document transaktion YK20 ccscssssssssssssseeees 27 Illustration 25 Display of the archived documents found csssoossoosssosenonssonsssosensnnennunne 27 Illustration 26 Display of the short infos for the line items of the selected document 28 Illustration 27 Requested documents selection list transaction YOAS ssscesssesee 29 Illustration 28 Display of the short infos for the line items of the selected document 30 Illustration 29 Display details for the selected line item cssccssscssscssssessscssccesseees 30 Illustration 30 Transaction YE23 cuoocnonooscnconnconnconaconnnconoconaccnnnconnconncon coo rocononcconccnonocos 31 Illustration 31 Transaction YE24 esesssesssosssosesnussnussnnssnnsennssnnnssnnnsnnnsnnnssonssonssonsssnssnnesssnnne 31 Illustration 32 List of documents per supplier cccssccssccsscscccsccssscscscssssssssssssssssecees 32 Illustration 34 Transaction YE25 cesssosssosssosesnnesnussnnssnnsennsesnnssnnnsnnnsnnnsnonssonssansssnssnnessannn 32 Illustration 35 Short Infos Archive EAM zusssssssosesosesnussnussnnssnnsennssnnnsnonssnnssnnnssonssonssunnn 33 Illustration 36 Requested documents selection list transaction YOAS ssscesssese 34 Illustration 37 Document Overview uecsssssnsssnussnnsennussnnssnnsennnsnnnsnnnssonnsnnnssonssonssonsssnssnse
33. scosssosssssssnuesnussnnssnnsennnsnnnssnnnsnnnsnnnssonssonssonsssnsssnessannne 19 Illustration 11 List of the documents per customer occcoooocconoconanaccnonocconoconanaccnonoccono nociones 19 Illustration 12 Transaction Y A06 cocnoonoocononnconconnconacononconoconaconnnconoconncono coco rocoroccronccrnocons 20 Illustration 13 Short Infos for VAV document ooncooncoonnncononononnnnnnnonoconncconaconacconoconeocononocoss 20 Illustration 14 Requested documents selection list transaction YOAS ssscesssese 21 Illustration 15 Document header VAY first page ooommomssmoiis 22 Illustration 16 Document header VAV second page ccccsccsssscssssscsssccsssccssssssssescsssses 22 Illustration 17 Document header VAV third page value errors sscsssscsssscsssssceseees 23 Illustration 18 Regulier data 200 000000000022000020000000000200000100000000000000H200000000000000s0 0000020000000 23 Illustration 19 RK data header cu sc0s00000s0uesnesesosennnesnussnussnnssnnnsnnnsnnnssnnssnnnsnnnssonssonssannne 24 Illustration 20 Position overview uecsnsssnnssnnssnnssonsesnnssnnssnnssnnnssonssonssonsssnnsssnsssnsssnsssnnesnnssnanene 24 Illustration 21 Position details first page ooooooomss 25 Illustration 22 Position details value fields 20000 e2200000002200000002000000000000000000 0000002000 25 l stration 23 RK Unt 0 iscsccsscnseccssecccosssccecsstsacsonssvecesonsesssosesso
34. sssnnn 34 Illustration 38 Document header data suessussnssesssesnuesnussnnssnnnennnssnnsennssnnssnnnssonssonssnnnne 35 Illustration 39 Position details 1st page cnrccorsconsconssonssnonssonssonnsnnnssonssonssonsssnsssonnsonsssnnne 35 Illustration 40 Position details 2nd page ccsssccscsccsssscsssscccssssssssscsssscsssssssssessssessssssecs 36 Illustration Directory III 1 masc oas DOCUMENTATION OVERVIEW The following documentations and manuals are available for the masc oas product e MOAS HO210 1 masc oas Online Archive for SAP Handout e MOAS GI210 1 masc oas Online Archive for SAP General Information e MOAS UG210 1 masc oas Online Archive for SAP User s Guide 000 0 0 e MOAS IN210 1 masc oas Online Archive for SAP Installation Guide A complete set of the masc oas documentation is included with the software package Additional sets can be obtained by using the enclosed order request form masc oas Documentation Overview 1 2 INTRODUCTION This manual describes the use of masc oas the Online Archive for SAP This User s Guide describes the basic process as well as the transactions and programs required to use masc oas from the end user s point of view For more detailed technical informations please refer to the appropriate chapters in the other masc oas manuals especially to the Installation Guide where the indexing of the archives and the customiz
35. strasse div Cost element Activity Personal Nbr Posting key Bus area DEB CRE Ind Price fix fixed price var Price var var price varnc Quantity Alt Oty Purch order Reservation OK _ PF 3 Back 11 Search String 12 Pring list Illustration 29 Display details for the selected line item At this point all data fields of the line item are shown identical the structure in the KOEP If required further views could be added with little effort 30 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 5 Requests to the EAM Document Archive For the user the request for an archive document is fully transparent as it is executed within his familiar SAP environment If for instance a document cannot be further detailed because the line items are reorganized then the user can request the document from the archive by initiating the masc oas YE23 YE24 or YE25 transaction 5 5 1 YE23 Display of a document Request Short Info for order archive EAM ORDER NUMBER COMPANY CODE ACCOUNTING PERIOD YYYYMM INCL POSITIONS 2 38136 Illustration 30 Transaction YE23 Using transaction YE23 it is possible to search for a document directly Order number and company code are required fields and can not be entered generically The accounting period however allows a generic entry e g 1994 to mask the month 5 5 2 YE24 Display of documents per supplier Request Short Info
36. t allows to define up to which age document positions are stored in the short info The Indexing of Document Archives 9 5 THE masc oas TRANSACTIONS The following chapter describes all of the user transactions made available by masc oas and their application in your SAP environment 5 1 Introduction For the user the masc oas request and display transactions are possibly the most important part They enable him in a totally transparent and user friendly way the access of archived documents in the same way as the already familiar transactions from the SAP system Great importance was attached to the conformity of all masc oas transactions to those of the original SAP document display transaction It goes without saying that the same security restrictions apply as existed for access to the original transactions for the resident documents The following illustrates the request and display of archive documents using an archived accounts document as an example The masc oas Transactions 11 12 masc oas Online Archive for SAP User s Guide MVS Version 2 1 0 5 2 Requests to the BSF Document Archive 5 2 1 Input of Search Parameter For the user the request for an archive document is fully transparent as it is executed within his familiar SAP environment If for instance a document cannot be displayed by using the SAP TB03 transaction e g E107 Document is not available for display
37. xt Del Date Order quant OU Price Curr per OU MATKL WR Ord Q WEMNG M1 M2 M3 UEBTO T UNTTO T CRE CHAN Date CONVA GB Real acc 1 F 01 XX 835001 20 MB Fixed Disk Drive 1 11 02 1994 1 000 ST 2 885 00 SER 1 ST 2 885 00 Kl1 JJ 10 01 1994 1 00000 02 5 10 15 J PF 3 Back 11 Search String 12 Print List Illustration 33 Short Infos Archive EAM 5 5 5 Requesting an Original Document If the Short Infos offered by masc oas do not provide sufficient information then the original document from the document archive can be read simply by pressing the PF2 function key The physical method of storage is thereby completely irrelevant The only criteria for successful processing is that the archive dataset is catalogued Should the user request access to the archived document by pressing the function key then masc oas establishes the physical dataset name of the corresponding archive dataset and then creates and initiates a batch job using additional parameters The located document is written to a transfer database which is available to both the online environment as well as to batch runs In a SAP installation with CICS as a last step the user is directly informed on his display screen in the SAP system of the successful access to the desired document Now the document including all line items and data fields as in KOEP can be displayed using the YOAS transaction If the document selected was already retrieved at an earlier time during t

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