User Manual
Contents
1. ETH Eidgenossische Technische Hochschule Zurich Rectorate Swiss Federal Institute of Technology Zurich Process Planning and Projects Rudolf Stadler Version 1 1 8 December 2014 EMA Evaluate Master Applications User Manual Contents 1e MOGUCU ON Senn E E E 1 tls Purpose sali Usages a dc dons decease inna aatevus kien ateedeeeden 1 1 2 Integration of EMA within the admission procesSS ccccceceeceseeeeeeeeceeeceeeeseeseeeesaeeeaes 1 2 Operating range of EMA svooo ene a a aa 3 2 1 Preparing the decision session of the Admissions Committee ssensseenessenserrreeenee 3 2 2 Executing the decision session of the Admissions Committee cceeeeeeeeeeeeeeeees 3 2 3 JANSWEMMG TCOUCSIS ca ft batanuetoni a Malu Pordeattslend ealuterduaiieuntontswusdanisnustentawiendavele 3 24 ODSEMING ADDIICATIONS snien E E E 3 Sy BASICS iara A ME Re OP ea eae 4 Ses OG I na a pages meri Gin ent ana ea eae 4 3 2 Roles ANG ACIWINIES istoriniai a e a Madea acast 4 So OPOS ana UDD aeaa E a A 4 34 Vew application GOCUIMEMIS cisini e N A E Meoicinss 5 A Master LIS lossia E E E T A AS 6 Ale ROW to TINCT ADDIIG AON eerie aa Giabulabieabacueginincdeletncgies 6 4 2 Sorting the table by COUMNS essence dese Geeta cancel a a a a 7 Jo EVAN ALC AIG ALONG wieni e a a live tues tenner aun uketcaaes 7 AA COMPAIle ADDIICATIONS voces cccvscencectanta cians acess uevanweds han weandectncendaund odedectacszcaotseawaiela ands ea2. 04 2012 Country e Clicking on the country name or on the navigation element Country shows previous applications and admission decisions for this country see chapter 7 2 University e Clicking on the university name or on the navigation element University shows previous applications and admission decisions for this university see chapter 7 1 e More gt Offers additional informations about this university from ETH s International Knowledge Base Degree Is the relevant university degree with the degree date assigned by the Admissions Office 6 1 2 Details Major Major in Molecular Health Sciences GPA 2 3 44 4 Ranking Rang 15 von 27 GRE Analytical Writing 5 0 91 0 below Quantitative Score 153 82 0 below Verbal Score 167 89 0 below Test Info Hatte mehr tun konnen shows e the selected specialisations tutors fields of interest if available e GPA Grade point average if available marked by an exclamation mark if not verified with minimum pass and maximum grade e Ranking information e GRE test results if available e Test info for additional tests entered by the Master Coordinator 6 1 3 PDF Downloads PDF Downloads B Application Transcripts H Tests BW Recom E Study Admin GB Allin one See chapter 3 4 The letters of Recommendation are included in the All in one PDF as well as in the ESOP PDF Seite 11 15 User Manual EMA Version 1 0 6 1 4 Further Details Further Details Sex
3. Egypt American University BSc in Biology 3 96 4 0 QJ Major in 1 o o admit add req a ABHINAW Cairo l Microbiology PATRICK and Immunology MAZZI A 1989 Switzerland Uni Fribourg BSc in Biologie Major in 2 o 0 a sali spezielle Biologie Neurosciences und Neurowissenschaften saei i 1992 Turkey Bogazici University o la i bepaal 3 454 ij seia z Cell 7 o 10 w admit add req E Maria SAPKOTA e 1992 United Moravian College BSc in Biology 3 98 4 00 tclogy and 3 0 0 admit add req Evolution Admitted x y shows the number of admitted x vs the total applications y in this application period The letters of Recommendation are included in the All in one PDF as well as in the ESOP PDF 4 1 How to filter applications Clicking the Clear button resets the filter and the column sort order in the columns Choose Your Filter close Programme Country My Applications ToDo Evaluate Only Proposal Decision Biology MSc ALL a m als x a Vv Clicking close hides the filter area Programme Exactly one programme is selected Changing the programme is only enabled if the user has been granted access for more than one Master s degree Programme Changing the programme changes automatically the role coordinator committee or observer and associated grants as well as the programme specific parameters such as specialization field of interest tutor birth year and gender Country In order to access applic
4. Female English C2 Native language Principal language BSc Birth date 1990 07 09 German Ci shows additional information sex birth date language test results 6 2 Reasoning 6 2 1 Proposals Click on close to hide all other proposals and to assess an application independently close From Remark Proposal ESOP rg Programme ok with less Chemistry Discuss rl and Biology but more health related topics Performance not stellar We require good marks from applicants with a different BSc than Biology or Biochemistry 1804 characters left akk s6a 2SA60 Comment Auflage Cellular Biochemistry Fakultat On the first line the logged in person identified by the initials in the first column From can enter a Remark and select a Proposal Admit Discuss Reject If an ESOP application exists and the selected proposal is not Reject the checkbox can be marked to consent The following lines show the proposals and remarks of the other Admission Committee members if available Also listed are persons who have been assigned to this application by the Master Coordinator Under Comment the comments of the Master Coordinator entered in ZULETH or EMA is published e g Also applied for the Computer Science Master 6 3 Departement Decision Master Coordinator Department Decision Application adinat add req 2014 12 08 14 19 Additional requirements 15 ECTS 4 subjects 2014 12 08 14 18 Admitted 5 6 Seit
5. S 2013 MEST Laurea in Ingegneria Energetica admit no req SAWANT Rhishikesh HS 2013 MTEC MSc Laurea in Ingegneria Gestionale rejected The name of the university is the page title The result list can be multi level sorted and the application dossier can be opened 7 2 Country The name of the country is the page title The list is sorted by University name then by Programme and start semester The sorting order of the applications on this page can not be changed Evaluation of Master Applications EMA Country Italy Choose Your Filter close Department Programme All Robotics Systems and Control MSc Admitted 3 3 open Additional Requirements ETH Studies Name Start Term Programme Degree Decision GPA ECTS Subj Dossier 1L e a7 ee OE EEL Universit di Bologna DEMIR Nora Bente HS 2014 RSC MSc Laurea in Ingegneria dell Automazione admit no req SHARMA Mark James HS 2014 RSC MSc Laurea in Ingegneria dell Automazione admit no req Universita di Bologna amp Tongji University Shanghai DECRAMER Patrick HS 2014 RSC MSc Laurea in Automation Engineering admit no req Alexander Seite 15 15
6. View Admission Committee proposals View previous decisions of a spcific university or country X View reasoning of earler applications a ee a a re es ee a Table 1 lists the roles used in ZULETH and EMA e The Master Coordinators guide the process e The Admission Committee Members use EMA for the evaluation and for making proposals e The role Rectorate is used for the application support e Observers may screen the applictions of the assigned together with the dossier but without access to the department evaluation data 3 3 Settings and Support EMA has several data areas that can be opened or closed individually This allows a flexible usage across all programmes info above the tables commets the tables columns Specific areas can be hidden shown by clicking close and shown by clicking open The Help page offers this application manual for download Seite 4 15 User Manual EMA Version 1 0 For specific questions or needs use Contact on the top right to make a request to the support team 3 4 View application documents PDF Downloads Application H Transcripts Fa Tests Study Admin B All in one As soon as they have been scanned the applications documents are visible in EMA Documents of these classes will be shown if they exist in this order Bezeichnung Englisch Dokumentenart Kommentar o Admission Dec Exists for previous applications only Dossier Enrolment dossier Exists for pr
7. ations country by country select a country to display applications of a single country only My Applications Clicking this checkbox shows only those applications that have been assigned by the master coordinator individually to the Admissions Committee Member for evaluation Seite 6 15 Name User Manual EMA Version 1 0 To Do Checking this box shows those applications that are missing a proposal by you Evaluate only Marked by default Only applications to be evaluated are displayed If the mark is removed all applications of the current application period will be displayed including those who have been decided Proposal Filter the list by proposals made All no limitations Proposal All None Show applications with no proposal Admit Show applications solely assessed with Admit None cence Discuss Show applications with different proposals and those with proposal ir Re Discuss Reject Show applications solely assess with Reject Decision Filter by the decision made by the Admission Committee All no limitations All None The Admission Committee has not yet made a decision admit no req Admit without additional requirements admit no req admit add req rejected admit add req Admit with additional requirements rejected Rejected by the department 4 2 Sorting the table by columns All Born Country University College Degree GPA Ma
8. cations 4 The master coordinator finalizes each applications with an admission decree in ZULETH All Master s programme applications are then visible until the start of the next application period ESOP applications can be treated likewise Seite 1 15 User Manual EMA Version 1 0 Figure 1 Usage of EMA Seite 2 15 User Manual EMA Version 1 0 2 Operating range of EMA 2 1 Preparing the decision session of the Admissions Committee Each member oft he Admission Committee assesses the applications online independently If offline treatment is desired the application dossiers can be downloaded and saved locally After the assessment the proposal can be entered in EMA The multiple filter functions allow to restrict the display of applications specifically to those which have been assigned individually by the master coordinator or to those with missing user proposal With those filters a specific list of applications can be processed until it is empty If an ESOP application has been submitted together with the Master s programme application it can also be approved 2 2 Executing the decision session of the Admissions Committee By using an overhead projector the list of applications can be interactively discussed treated compared and decided In addition each member can view the applications using a laptop computer The master coordinator then enters the result directly in EMA and if appropriate
9. checks the subjects from the checklist and generates the additional requirements 2 3 Answering requests After the department decision application treatment is frozen and cannot be changed but the applications information can be reviewed in EMA until the beginning of the next application period Display duration of applications in EMA Study start Internationa ESOP 1 Nov 15 Dec 1 Mar 31 Mar 14 Sep 2 4 Observing applications Master coordinators can grant access to applications to persons that do not belong to the Admissions Committee by registering them as Observers Beobachter have access to the list of current applications including the electronic dossier However they do not have access to details and to internal reasoning and decision infos Seite 3 15 User Manual EMA Version 1 0 3 Basics 3 1 Login ETH members log in with their persononal Nethz Login via Shibboleth Other Persons which need access will get a ETH guest account on request 3 2 Roles and activities Master Admission Rectorate kcordinator Committee Member ZULETH X ol a i Table 1 Roles and Activities Observer Activity Members and Observers Assign specific applications individually to Define additional requirements packages for additional requirements check assign automatically or individually by application Prepare additional requirements check for each application X View applications
10. d req ae 2014 12 04 10 18 but more health related topics Performance not d stellar We require good marks from applicants with a different BSc than Biology or Biochemistry Additional requirements i ESOP Decision 1604 characters left Admit 4 6 akk ao06ea400 Tn Departementsentscheid Auflage Cellular Biochemistry Beurteilungen 1960 characters left Check Additional Requirements 401 0291 00 5 Mathematik I 529 1001 01 5 All eine Chemie fir Bicl Pharm Wiss HST 529 1011 00 5 a Chemie I far Biol Pharm Wiss HST 529 1023 00 5 Physikalische Chemie I fir Biol Pharm Wiss J21 0103 00 5 GL der Biologie IIA Zellbiologie 551 1003 00 5 Methoden der Biologischen Analytik I 401 0643 1343 5 Statistik II e TOTAL selected courses ETCS CREDITS Recommendations l Zus tzlich wird noch empfohlen Auflagencheck Auswahl der Auflagen 1966 characters left Generate The upper area of the screen shows the decision base the lower area is used for reasoning the decisions and the selection and generation of additional requirements Arrows on the top right and on the bottom right browse through the present application list in the chosen sorting order Seite 10 15 User Manual EMA Version 1 0 6 1 The decision base 6 1 1 Admission base Country Canada University McGill University Montreal More CF Degree BSc in Anatomy and Cell Biology on Jun
11. deawies 8 Be EO NS hepa wetness ca eta c addon A a A 8 cS et PINOT aaa Re Seo ce ere A cee 8 Ge PADDING ANN ares crieia hace rasoeeedcersobewescen seetetaa teeta cect wsce sean estat E 10 Gls IME GSCISION DAS Cs decison dace cece ste O ONE 11 Gik AGINMIS SION DaS Cr aces rs oc os isin eat hema nanan tease ia 11 Oi r2 MCAS aeni e O r e a Oriel 11 0S PDFRDOwWIOAdS orana a a a eter 11 Cka FuUnher Detall ineno a a 12 6 2 RCASOMING rarase a 12 Gi2ehs PTODOS dO ai da steteediat al uae tone medusa enema ee urea 12 6 3 Departement DECISION yspeit ee E EE EENES 12 6 4 Check additional requireMent cccccccseccceeeceeeceececeeecceeeceueesseeceuecsueesueeseeesaaeenaess 14 7 Previous applications and admission CECISIONS 2 cccceeeeeeeeeeeeeeeeeeeeeeeseeeeeeeseeneeeeeeees 14 Tels AIIM OUSLY cnteticdies athe T a ota cated hea tae aaein aun Muan rola Gus eaman tuna 15 Vi ams GOUR g Meena et tate Oe MN Re Nee ieee ee oe nly ere ee Te UN aPC en ene eee ener eae Oe 15 User Manual EMA Version 1 0 1 Introduction 1 1 Purpose and usage The web application EMA is an instrument which helps admission committees to make decisions for applications to ETH s Master Programmes Simultaneously applications for ESOP Excellent Scholarship and Opportunity Package can be treated The target of EMA is to deliver all available information to the admission commitee online to simplify and accelerate their activities Reasoning and decisi
12. e ohne FH Falschung Unregelmassigkeiten def Ausschluss u Admitted shows the number of admitted applications vs all applications Seite 13 15 6 4 Check additional requirements Check Additional Requirements Block 3602 751 1942 00 S 751 1740 00 S 751 6101 00 S Block 3603 102 0214 02 S 102 0324 AA S 102 0113 00 S Choice 1 1 of 2 102 0828 00 S 103 0427 00 S 701 0757 00 S 701 0243 01 S Tierbiotechnologie Tiergesundheit und Hygiene Physiologie und Anatomie von Mensch und Tier I Siedlungswasserwirtschaft GZ Ecological Systems Analysis Bodenphysik kologie nat rlicher Gew sser Regional konomie konomie Biologie III kologie TOTAL selected courses Empfehlungen User Manual EMA Version 1 0 close ECTS credits Add Req Conditional 14 dk amp amp N K N lt ETCS CREDITS 24 TEST Das ist ein Auflagenpaket f r Agrarwiss Vertiefungsebene Vert Animal mit Informationen 1901 characters left If previously defined this part displays a list of subjects From this list the Master Coordinator can select subjects single or from a predefined examination block and choice groups predefined subjects in a group and enter recommendations By clicking the Generate button the selected elements will then be generated as Additional Requirements for the current application The other Admission Committee members can see the conten
13. e 12 15 User Manual EMA Version 1 0 The Admission Committee can see all decisions but only the master coordinator is able to create or change them Application Decision of the Admission Committee also referred to as Department decision Admit no req Admit without Additional Requirements Admit add req Admit with Additional Requirements In this case the number of ECTS credits and the number of subjects are displayed if the master coordinator has previously assigned the additional requirements lf an ESOP application exists the ESOP proposition ESOP MSP Choice 1 bis Choice 3 can be set if the Admission Committee decision is Admit Rejected If the application is rejected a Rejection reason must be selected from the dropdown mandatory An Explanation Commenting the details for the rejection can but must not be entered It can be used for the Rejection Letter Master Coordinator Department Decision Application rejected Rejection reason Explanation A Fachliche Voraussetzungen nicht erf llt B Ungen gende Leistungen spez Master o nicht konsekutive Bewerbung Ci Platzbeschrankung nach Studienreglement C2 Platzbeschrankung konsekutiw spezielle Vereinbarung D Unterlagen unvollstandig keine Beurteilung m glich 25 Fabs 25 ZS fo 25 ZS Z5 Admitted Fachhochschule Nein Fachhochschule Notenschnitt Formalistisch D ARCH Not Eligible mit FH Zweifachbewerbung Not Eligibl
14. evious applications only Application Application dossier form re Transcripts Transcripts Eligability sheet of the Admissions Office plus Transcripts Tests GRE und language test results Recom Recommendation letters If required ESOP ESOP Application for the Excellence Scholarship and Opportunity Package Study Admin Study administration Admission Additional documents uploaded by the study administration Tabelle 2 Kapitel 1 Tabellenname Clicking the All in one icon all documents will be dumped in one file in the same order This file can the be stored locally and be viewed and commented offline Seite 5 15 User Manual EMA Version 1 0 4 Master List Evaluation of Master Applications EMA Master List Current Master Applications Choose Your Filter close Programme Country me bat To Do i Proposal Decision Biology MSc ALL E E All Ix al clear Admitted 5 6 open All Name Bom Country UWniversity College Degree GPA Major Proposal Coord Decision Appl in ESOP one KARIMI i990 Canada McGill University BSc in Anatomy and 3 44 4 j Major in vin admitadd req g Sophie Cell Biology E Molecular Marie Health Paula Sciences TARE 1989 China Xi an Jiaotong Double Degree BSc Major in 1 00 O admit no reg a ai Sheng Liverpool Uniw in Biological Biochemistry Suzhou amp Univ of Sciences amp BSc with Liverpool Honours in Biochemistry OYEKOLA 1992
15. jor Proposal Coord Decision Appl in ESOP one Simple sorting Clicking a column title sorts the table by the first click in ascending order like in Country by the second click in descending order the color of the column header changing to dark grey Clicking the column title a third time resets the column sorting Multi level sorting If more than one column headers are clicked for sorting the previously made sortings marked dark grey remain If for example the University column is sorted in ascending order and then the GPA in descending order the applications with the highest GPAs are listed on top of each university 4 3 Evaluate applications Clicking a name in the list shows the details of an applications the decision base and a proposal window that shows all proposals made You can enter your proposal and comment here Seite 7 15 User Manual EMA Version 1 0 4 4 Compare applications To compare details of different present applications in a list open a specific application using the right click menue and select Open link in New Tab or Open Linke in New Window Repeat the operation with another application and you can toggle between different applications Name Country a Un ZHA Michel Bulgaria An Open Link in New Tab Open Link in New Window Open Link in New Private Window Bookmark This Link Save Link As Copy Link Location Inspect Element Q 5 ESOP List Evaluatio
16. missions Committee plus internal ESOP applications The idea is that the Admissions Committee must not evaluate ESOP applications if the according master s programme application has been rejected ESOP Proposal shows only applications which have at least one consent of an Admissions Committee member ESOP Decision Filters ESOP applications as follows no limitations No Applications without consent ESOP Show applications with the department application for ESOP Excellence Scholarship and Opportunity Package MSP Show applications with the department application for MSP Master Scholarship Package Preselection 1 to Preselection 3 Show applications to pursue with priority 1 to 3 Seite 9 15 User Manual EMA Version 1 0 6 Applicant Evaluation of Master Applications EMA KARIMI Sophie Marie Paula No 7421 Country Cana j Major in Molecular Health Sciences University McGill University Montreal More f 3 44 Q Degree BSc in Anatomy and Cell Biology on Jun 04 7012 i ga0eea400 Zulassungsgrundlage aw Writing 5 0 91 0 below Quantitative Score 153 82 0 below Verbal Score 167 85 0 below S6ceea40U PDF Downloads lAcplication iiTranscripts iTests Recom Study Admin Allin one Further Details chee Sex Female English C2 Native language Principal language BSc Birth date 1990 07 09 German C1 Master Coordinator Department Decision Programme ok with less Chemistry and Biology Application admit ad
17. n of Master Applications EMA ESOP List Current ESOP Applications Choose Your Filter close Programme Country Admitted Only ESOP Proposal ESOP Decision Biology MSc ALL iv O C Iv open All Name Born Country University College Degree GPA Major ESOP ESOP Appl in ESOP Proposal Decision m BOOS Alain 1958 Switzerland ETHZ BSc ETH 1 No All Biologie IMHOF Isabelle 1970 Switzerland ETHZ BSc ETH 1 MSP B Biologie RIBI Thomas Peter 1980 Switzerland ETHZ BSc ETH 1 No B Biologie SINGH Johannes 1991 Turkey Istanbul Technical Lisans in 3 81 4 00 ww Major in B B University Molecular Microbiology Biology and and Genetics Immunology This list shows all ESOP applications from internal and external applicants It is visible until the start of the next application period March 1 ESOP applications can be evaluated up to this deadline The filtering and sorting mechanisms and closing hiding areas work alike in the Master List The letters of Recommendation are included in the All in one PDF as well as in the ESOP PDF 5 1 Filter Seite 8 15 User Manual EMA Version 1 0 Choose Your Filter close Programme Country Admitted Only ESOP Proposal ESOP Decision Biology MSc ALL iv Oo y Country Only applications of the selected country are displayed Admitted only Shows only master s programme applications with an ESOP application that have previously been admitted by the Ad
18. on making can be made without paperwork because EMA has acces to electronic dossiers of the project Records Management In addition the consistency and efficiency of the department decisions will be improved EMA is based on the backoffice application ZULETH Within ZULETH applications are prepared for the admissions commitees After the decisions have been made in EMA the applications for admissions will be made in ZULETH Thereafter the applications are still visible in EMA until the beginning of the next application period 1 2 Integration of EMA within the admission process See figure 1 1 The Admissions Office prepares each incoming Master s programmes application using the application ZULETH Stating the eligibility checking the formal requirements and the payment of the application fee commenting the results in a checklist and forwarding the paper dossier to the scan center After that the application is visible in EMA 2 The master coordinator defines within ZULETH for each Master s programme the members of the admissions committee and if necessary assigns applications to committee members for review The master coordinator scans each application verifies the details and writes a comment If appropriate additional requirements check are pre defined and added to each application 3 After that the members of the admission committees can use EMA for the reasoning and the decision making of the Master s programme appli
19. partment Department All Previous applications from the user s own programme area are marked blue and can be used to view all details and reasoning of this specific application Clicking on open explains the meaning of the columns 7 1 University Evaluation of Master Applications EMA University 45 Politecnico di Milano Choose Your Filter close Department Programme a g open 2 2 Additional x Biosystems Science and Engineering S EtH Studies hemistry and Applied Biosciences ap p F k HEA p ECIS ivil Environmental and Geomatic Engineering is A espns os i ECTS Subj Dossier f ti deme oT Computer Science 5 E 3 ba in ingegneria dei materiali e delle admit no req Earth Sciences sai i Environmental Systems Science Health Sciences and Technology pa in Ingegneria Aerospaziale admit no req Humanities Social and Political Sciences dInformation Technology and Electrical Engineering a in ingegneria dei materiali e delle admit add req 15 6 20 6 0 1 Management Technology and Economics tecnologie Materials Mathematics ba in Ingegneria Matematica admit add req 25 0 3 Mechanical and Process Engineering ba in Ingegneria civile e ambientale admit add req 3 0 1 MSc Abschluss vorgesehen im Juli 2013 ZHAO Martin HS 2013 Env Engin Laurea in Ingegneria per l ambiente e il admit add req 3 0 1 MSc territorio Abschluss vorgesehen im Juni 2013 KESIDIS Mrittunjoy H
20. t but not change it When checking the boxes the number of credits points ECTS European Credit Transfer System are totalled and shown under Total selected courses Within an examination block the column ECTS credits shows the maximum number of ECTS if all subjects are marked A choice group shows in this column the minimum number of ECTS which must be gained to pass Click on Generate generates Additional Requirements for the current application with the selected courses The resulting ECTS and number of subjects are then displayed with the time stamp in the Department Decision part under Additional requirements see part 6 3 If the selected subjects or the recommendation change the additional requirements must again be generated 7 Previous applications and admission decisions Starting from the current application the pages University and Country give the decision makers insight into earlier applications and admission decisions of the same university and of the same country of the application to be evaluated If the applicant has become an ETH student the study status the current number of ECTS credits ist shown If the studies have been successful the GPA is also displayed Seite 14 15 User Manual EMA Version 1 0 The filters allows to enhance the range of applications from a specific programme to all applications of the department or to all applications to any ETH programme Programme All or de
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