Mikogo User Guide Linux Version
Contents
1. Scheduler 2012 09 17 11 00 UTC 1 hour Sales Meeting with ABC Co John Smith 414 319 478 Now you can delete the session black arrow edit the session grey arrow copy the invitation or send an email invitation y To start a scheduled session go to start session and double click on the session that you wish to start Mikogo Start Session Today s Scheduled Sessions 11 00 Sales Meeting wi 414 319 478 Mikogo User Guide Linux Page 16 of 24 4 mikogo Instantly your scheduled session with the pre defined session ID starts You can edit your scheduled session at any time and hence keep the reserved session ID If your participants log on to the scheduled session before it has started they will see a waiting room with the most important details of the session Mikogo p Topic Sales Meeting with ABC Co Please wait Organizer John Smith The session has not started yet Participant Peter Thomps j ee ss You will be conmected automatically when the Start 2012 09 17 11 00 organizer starts the session Duration 1 hour Session ID 414 319 478 Your participants will be forwarded automatically in to your session and will see your screen as soon as you start the session Mikogo User Guide Linux Page 17 of 24 J mikogo Profile Manager You can access the Profile Manager via the L J icon when2. Join Session If you password protected your session your participants will also be asked to provide a Session Password After they have entered the required details your participants will join your Mikogo session Alternatively you can invite your participants by email or you can copy and send the session link via instant message Mikogo User Guide Linux Page 6 of 24 J mikogo Features During a session the following window is displayed on your screen as long as you do not minimize it Etes qp 9 amp Participant List 289 102 6596 go mikogo com john Smith Peter Thompson By clicking the button J the participant list drawer will open below containing the session details Here you can see who the presenter is and who has remote control which can be changed via the drop down menus note the black arrows above You can also change your status and identifying color by clicking on the drop down list buttons next to the participants names Mikogo User Guide Linux Page 7 of 24 4 mikogo Switch Presenter By opening the drop down list at the two black arrows p you can change the presenter or hand over remote control To the right of the current presenter s name there is an arrow for a drop down menu By clicking on this arrow you will see a list of the current participants and can then choose who you want to hand over the presenting rights to The participant who you choose is n
3. and the Presenter Scale of your screen during the session you can also enter a Pause Text It will appear on the participants screens when you pause the session It is possible to enter no text at all this way your participants will not realize that the transmission of your screen has been paused Via Saved Recording Location you can set the folder where your recorded sessions will be stored By default the location of a saved recording is the same location as where you started the M ikogo Linux application from In many cases this would be home your username Desktop M ikogo 4 5 However this can be changed at any time If required you can manually enter your Proxy Information Clicking the button Check for updates will inform you when a new version of Mikogo is available for download HTML Viewer As an alternative to the downloading the software your participants can join your session using the Mikogo HTML Viewer With the HTML Viewer there is no need for the participants to download any software since they view your screen simply from within a web browser The HTML Viewer works for participants joining from Windows Mac and Linux computers Please note that the HTML Viewer was developed especially for online presentations As a result the feature set available with the HTML Viewer was optimized for this special use case and does not provide all the features available via the default login For example participants who joined your s
4. the Mikogo Session Player for Linux available free of charge from the M ikogo website http www mikogo com downloads beta sessionplayer Mikogo User Guide Linux Page 13 of 24 JA miko o Lock a Session You can lock a session to prevent others from joining your session As a result even an unauthorized user who came to know the session ID will not be able to join your session In order to lock a session click on the amp icon The icon will change to a closed lock e to indicate that the session is now locked In the same manner you can also unlock the session by just clicking on the icon again End a session To end a session please click on the red button in the top left corner black arrow i e KW y 9 Your participants will receive a notification that the session has ended You can also disconnect individual participants see participant list When you disconnect individual participants the session will remain active and only the connection to the selected participants is disconnected Please consider that those participants can always reconnect with your session as the session ID is still valid To prevent disconnected participants from reconnecting please lock your session grey arrow before disconnecting the participants Mikogo User Guide Linux Page 14 of 24 J mikogo Scheduler With the Scheduler you have the possibility to plan your Mikogo sessions in advance Please n
5. there are no active sessions running at the time Then you can create and save a variety of Profile Settings to always have your favorite and suitable Profiles available Please note that you need to register for a Mikogo account to access the Profile Manager further details on Page 21 under Account Information Mikogo Standard Profile Supporting Clients Remotely To create a new Profile just click the Plus in the bottom left corner By clicking the X you can delete a profile with the Arrow you can set it as the default profile and with the Tool button you can edit your saved Profiles Mikogo User Guide Linux Page 18 of 24 JA mikogo If you click on the Plus you will have the following options Mikogo Instant screen build up Automatically start recording By setting the Picture Quality you can influence the transmission speed If you select the maximum quality the image will be transmitted in true color and if you select the minimum quality the image Will be transmitted in grey scale however the speed of the desktop sharing increases The Instant Screen Build up shows image changes on the participants screens as soon as they are transmitted As a result the image within a participant s screen changes immediately after the first changes are transmitted Due to the effect of screen piecing together screen changes will appear moving from top to bottom we recommend that you only enable it for su
6. Mikogo User Guide Linux Version I mikogo Table of Contents Registration Downloading amp Running the Application Start a Session Join a Session Features Participant List Switch Presenter Remote Control Chat Back Monitor File Transfer Settings Pause Transmission Recording Lock a Session End a session Scheduler Profile M anager Account Information Settings HTML Viewer Automatic Reconnect M yAccount Mikogo User Guide Linux CO CO N N ODO Ui A UJ NM N N N NJ HL LH YP LH e e BB PP np mp UJ wU N e O A A A WV UL N FL O O Page 2 of 24 JA mikogo Registration Mikogo is an easy to use software application that provides a fast solution for sharing your computer screen with others live over the Web Participants do not have to register in order to join your Mikogo session You can organize Mikogo sessions without a registered account However note that with the non registered version the features Scheduler MyAccount and Profile Manager are not available Therefore organizers can choose to either start sessions with an account or without Participants never have to register an account in order to join a Mikogo session Without User Account 6 s Start Session as Join Session ET Account Information i Settings To register please go to www mikogo com click on Register at the top of the website and complete the registration form Entering user details is only required if yo
7. ck on the drop down list and select your own name or use the shortcut key Ctrl F12 Mikogo User Guide Linux Page 8 of 24 J mikogo In the Participant List the presenter has a drop down list associated with their name By opening this drop down list the presenter can select different identifying colors emoticons for a change of status they can rename themselves as well as the participants send a URL to the participants or disconnect them from a session El ey m Participant List 289 102 6596 go mikogo com Control John Smith z i John Smith o amp John Smith amp Peter Thompson ital 4 No emoticon ES Ido not agree 4 Faster please yy Slower please D lam satisfied 3 am unsatisfied Cg have a question would like to say something Absent Rename Change color E You can invite more participants via the a icon You can either copy the Session Information or only copy the Session ID and send an invitation via Email Mikogo User Guide Linux Page 9 of 24 John Smith Hi Peter thanks for joining the meeting Peter Thompson Looking forward to it How is everything in NYC You can send all or selected participants messages through the Mikogo Chat The name of the participant appears in the selected identifying color of this participant Via the Settings button black arrow it is possible to disable the group chat so the participants cannot cha
8. e joined your session There are also multiple features that you can access from the Participant List further details about these features on pages 7 9 below For security reasons the session ends automatically if no participants join within 15 minutes after you start a session Join a Session To join a session from a Linux computer participants are advised to download the Mikogo Linux application from http www mikogo com download linux download and follow the instructions under Downloading amp Running the Application on page 4 above When they have opened the M ikogo Panel they can click on the Join button Ey enter their name and the session ID from the session organizer and click on Join Session Mikogo 289 102 5596 Name Join Session If the participant wishes to join the session without downloading the Mikogo software they can join a session using the HTML Viewer an even easier way to join a presentation via a website http go mikogo com No download is required to join a session via the HTML Viewer ActiveX Java and Flash are not required Another benefit is that the new HTML viewer works seamlessly with PC Mac and Linux computers because it allows you to join a session from a web browser including a web browser ona mobile device or mobile phone More info on page 23 Ask your participants to go to http go mikogo com and enter the session ID as well as their name and click on
9. ession using the HTML Viewer can neither become presenter nor gain remote control Automatic Reconnect Some participants are connected wirelessly to the Internet for example via WLAN or UMTS Wireless connections are not always stable and can at times result in temporary disconnections from the Internet With the new automatic re connect function a participant will automatically be reconnected to the Mikogo session after a temporary interruption in the Internet connection If a participant briefly loses Internet connection Mikogo will attempt to reconnect to the session If the participant s Internet connection has recovered within 3 minutes Mikogo will automatically reconnect to the session Therefore re entering the session ID is not necessary for the participant to reconnect MyAccount To manage your account go to www mikogo com click on MyAccount and log in with your Username and Password Under Passwords in the menu you can change your Password Furthermore you can access detailed statistics of your sessions and change your Account Information Billing and Payment Information Mikogo User Guide Linux Page 23 of 24 JA mikogo Under Feature Settings you can upload a welcome screen image your logo or an individual image for your waiting room If you forget your password you can retrieve it by visiting www mikogo com and clicking on Reset Password which is located in the top right corner of the homepage Enter your user
10. help tips to the left of the user panel or if a connection log should be saved only for support purposes In the Feature tab grey arrow you can decide who is able to use which features also see Profile Manager on page 18 Mikogo User Guide Linux Page 12 of 24 File Transfer Whiteboard Recording v Notifications Chat Viewer w File Transfer Participant List Recording v Notifications v Pointer Pause Transmission Via the Pause Transmission feature black arrow you can pause the transmission of your screen in order to browse through confidential files or applications During this time your participants are unable to see any changes that take place on your screen To continue the transmission click on the w icon and the live screen sharing will resume Recording You can record and save your entire Mikogo session To start recording click on the icon and select a location for your saved recording From this point onwards the session will be recorded A red dot in the recording symbol s shows that the recording has started During the recording you can always end and save it The recordings are saved in the Mikogo audit compliant proprietary BS4 format By default the location of a saved recording is the same location as where you started the M ikogo Linux application from In many cases this would be home your username Desktop M ikogo 4 5 You can playback any recorded session using
11. name and click on the Reset Password Then check your Emails and follow the instructions Mikogo User Guide Linux Page 24 of 24
12. o for support or show your screen if you only do presentations or trainings If you use Mikogo for different use cases you can create more Profiles which are suitable for each case Mikogo User Guide Linux Page 20 of 24 J mikogo After you have selected your options please click on Save to complete your Profile Account Information Mikogo Here you can save your Username and Password so you don t have to login with every start of the program Registering a Mikogo account and saving your details under Account Information also enables you to use the Scheduler and Profile M anager features If you forget your Password you can retrieve it by clicking on the link Forgot your password Mikogo User Guide Linux Page 21 of 24 J mikogo Settings Mikogo offers a variety of additional settings which you can easily enable or disable Some settings will be effective for the entire session and can only be changed prior to starting a session while others can also be changed during a session sms Please clickonthe d icon before you start a session The following section will appear Mikogo English English Configuration v Show panel always on top Show balloon help tips Create connection log SESSION PAUSED Saved Recording Location e Information Port Mikogo version 4 5 120116 Mikogo User Guide Linux Page 22 of 24 Miko o Besides setting the Language of the software
13. ote that you need to register for a Mikogo account to access the Scheduler further details on Page 21 under Account Information The Scheduler can be accessed when there is no session active via the LI icon To schedule a pu new session click on the Plus in the bottom left corner w which will open the session scheduler window Through this window you can enter all details for the arranged meeting Topic Date Start and Duration of the session need to be entered as well as Your Name Mikogo Sales Meeting with ABC Co 2010917 1100 E Duration Recurrence 1 hour one time x Your Name Session Password John Smith Include Conference Call Information i Use default Conference Call Service Use custom Conference Call Service Remind Me emanare i As an option you can enter a Session Password for your session Conference Call Information can be typed in when you select the custom option and it is possible to send yourself and the participants a Reminder via Email The reminder is sent one day 24h before the start of the scheduled session As soon as your session has been saved it will appear in the overview of the Scheduler To access further features such as editing or deleting your saved session please click on the respective session just to highlight it do not double click and then click on the grey buttons at the bottom of the Scheduler Mikogo User Guide Linux Page 15 of 24
14. ow asked if they are willing to show their screen only when this has been accepted by the participant will you and the other participants be able to see their screen The organizer of the session can re claim the presenting rights at any given time or make someone else the presenter Mikogo will also show your current role by changing the color of the M icon in the taskbar on your screen red means that you are the presenter and green means that you are watching the screen of someone else Remote Control During a session you can hand over remote keyboard and mouse control of your own computer or you can request remote control of the computer of a participant To take remote control of a participant s computer that participant would need to be the presenter and would need to give explicit consent that they allow you to control their computer this is for security reasons As the organizer of a session you can then gain control by selecting your own name To give remote control over your own computer to a participant please click on the drop down arrow under the title of Control then select the participant who should take control of your computer This participant then has the rights to control your computer with their own mouse and keyboard Please don t use your own mouse and keyboard while a participant has remote control of your computer as you share the rights with them To deactivate someone from remote controlling your computer cli
15. pport sessions as you can move faster or when showing a presentation with many pictures You can define if a session password is always needed or if the recording should start automatically With this feature you can ensure that all your sessions are recorded automatically Mikogo User Guide Linux Page 19 of 24 Profile Name Supporting Clients Remotely w File Transfer Participant List Recording v Notifications Pointer Initial Viewing Direction C Show View View amp Control Set at Session Start On the Feature tab you can set which features the Presenter and the Viewer are able to use during a session Furthermore you can either enable or disable the Participant List If you disable Participant List the participants will be unable to see who else has joined the session The Viewer Pointer enables your participants to click within their viewer window and hence place an arrow with their name on the presenter s screen for several seconds As a result you can interact with your participants and any questions your participants may have can be answered more easily since they can point directly on your screen even without being granted remote control The standard Initial Viewing Direction is set to Show meaning that the participants see your screen The Profile Manager allows you to set the Initial Viewing Direction for each Profile e g View amp Control another s screen if you only use Mikog
16. t with each other but only with the organizer of the session Back Monitor Mikogo i qe Back Monitor The Back Monitor shows you a preview window of exactly what your participants can see from your screen This way you can be sure that the participants are seeing what you would like them to see Mikogo User Guide Linux Page 10 of 24 J mikogo File Transfer Mikogo File Transfer e You can transfer Files to your participants during a session Click on the 3 icon The File Transfer drawer will open underneath Upon clicking Add a new window will open where you can select the file s you want to transfer to your participants You can either send the file s to all or selected participants Just remove the tick from the box in front of the participant s name and he she won t receive the file s After you have sent the file all recipients obtain the notification that they shall receive a file Every participant can then decide where the file should be saved or if the file transfer should be refused Mikogo User Guide Linux Page 11 of 24 v Show balloon help tips Create connection log Mikogo version 4 5 120116 During a session you can set the following Settings such as Language Picture Quality and Presenter Scale You can decide if you want to activate the Instant screen build up shows changes first and is optimized for remote support not recommended for presentations show the balloon
17. u wish to start a session with extended features and to login to the M yAccount section With User Account o Start Session a Join Session Mikogo User Guide Linux Page 3 of 24 J mikogo Scheduler Profile M anager Account Information Settings Downloading amp Running the Application The Linux application can be downloaded from http www mikogo com download linux download Once you have saved the mikogo tar gz Linux file to your computer right click the downloaded file and extract it The Mikogo application will then appear Double click on the application icon to start Mikogo The application will launch a Mikogo M icon will appear in the Taskbar and the Mikogo Panel will appear ivi M E Mikogo Mikogo User Guide Linux Page 4 of 24 J mikogo Start a Session Follow the steps above to open the M ikogo application on your computer OS BEB gly Please click on the start button oO and select Start Session ERETI To Standard Profile Start Session Once the session has started the Participant List will open this is where you will get the Session ID the Login Link for participants as well as the Session Password if you set a Session Password 289 102 6596 go mikogo com Control John Smith i John Smith i Peter Thompson Mikogo User Guide Linux Page 5 of 24 4 mikogo In the Participant List you can see how many participants hav
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