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1. Attendees 7 F A Th He tn S bastien DUCQUIN lt ducquin affiliane com gt Sa 10 g0 R servation Date 04 08 2010 o0 Heure de 09 00 19 30 11 H Salle Salle Belgique _ EE Nombre de personnes 12 00 r 12 on Chaise Vid oprojecteur Oui 13 Fax E Imprimante Plateaux repas g0 i Paperboard R troprojecteur Invit de marque 13 ___ r l ph B traductrice F Anglai PRE LL elepnone raductrice Franco nglais 5 Caf Participants BONAVENTURE F lix lt felix bonaventure test fr gt DRI Name a O0 HENARE ASSOCIATION lt contact dri fr gt DUBAC Claire lt cdubac mai 15 Sanam test fr gt DUCRIN St phane lt sducrin devdur fr gt Phone number 00 E mail frenard developit fr Informations 16 i lt Mo RENAR Subject Ask for a reservation Nom RENARD nn 3 i Pr nom Fr d ric Specify your request Thanks to provide some extra tables T l phone 09 51 72 26 00 117 eliepaone V3 d AR VU E mail frenard developit fr Objet Test de demande r servation 18 00 nformation Pr cisions Merci de pr parer les tables comme convenu i Cancel fi Send x Nota If you don t want to activate the room selection on the web site you have to create an empty room and put this room in the first position it will be consider
2. Maj Num INSER 1 l ment Left click on the object you would like to drag and stay pressed with the When the symbol appears near the mouse cursor mouse button then drag the mouse to the Outlook agenda for exemple release the button the object is dropped Y 46 rue Saint Antoine 75004 PARIS France roomingit developit fr Page 48 aa a p TM Roomi ale It Export the list of attendees for a day Room management software Export the list of attendees of all reservations for a day You can export the list of all attendees from all reservations from a particular day to a CSV file From the Exports menu click on List of attendees csv name the file and choose a directory then click on Save button You will be able to open and read the file with MS Excel or other spreadsheet software with csv capabilities z Z uoneuodxz roomingit developit fr Page 49 Room ng it Upload a set of reservations Room management software Upload reservations A text file can be uploaded to create new reservations in Rooming it That file must have the following format Tabulation separated file Contact Obj ect Text Booking date dd mm yyyy Mandatory Te aan a E Tle UpIGad MUST DE a TEX Ee uaan separa vates and MUST DE a Starting hour hh mm Mandatory Formatted as follow O Ending hour hh nn e Chair Text Ta P cn re ooking da mm y yy a Number of attendees Numer
3. m j File View Room Booking Reports Exports Select a site to show only A ema anj e e 8 a few rooms at once Day Week Month Filter Reports Publish Document You can change the width for all Daily planning of rooms Ed ith groups of rooms 8 booking s for a total of 25h30 M pe rooms by clicking with your mouse on the separator between the first 4 octobre 2011 b Room Gabon Room Belgium Room France Room Brasil Reem Italy Room India Room Spain Room polynesia Room Arge d the second room un mar mer jeu ven sam dim an i 40 Py Ch 30 1 i 2 04 a nudes oc ee D 43 17 1 8 A 19 20 2 22 B 00 n 44 24 25 26 28 29 30 06 D l m oa ji TEN EM i G7 This left side details a P comments and notes for Salam gt y the selected reservation Object 03 er Council 10 A click on the lower right corner of Chair F i MC DUCAN Paul 11 the selected reservation shows its or 5 status If you have enough rights a 5 A double click on a EE ah hr reservation open the A i 14 detailed reservation form aco 15 Cancelled See section Setup N aaa ery importan z if you have Administrator 16 Confirmed ns or Author rights options a 170 ee Chair 20 Opti i oe 15 Option request lg Fruit juice 19 00 Reserved oi Normal rent Notepad 20 00 Delete j Paperboard E Phone 21 Hold positions isa 22 Options copy deletion etc are OF nn MI 23
4. T l chargement D T E ora mmaaan saaan You can view all updates and enhancements done in the differents versions zj Termin roomingit developit fr Page 3 aa a p TM Roomi aie It Install the software on a desktop standalone Room management software 5 Setup Rooming it Before installing the licensed version of the software you should uninstall ea the demonstration version Add Remove a program on the Control panel Then delete the following directory arr pee ag ag Full installation x On XP C Program Files Devel opit RoomingDemo EF V Data file 1 7 MB 4 Icons library 0 2 MB On Vista or 7 C Programs Devel opit Room ngDemo The uninstall process does not delete this automatically this is your data attached to the demonstration version Current selection requires at least 14 2 MB of disk space ED Install the software with both options Program file Data file and D Icons library checked To do that launch the installation kit provided on the CD Rom And choose the language of your choice If the demonstration software requires a password enter the letter d then press Enter to validate In the licensed version no password Is required the first time you start the software Langue de l assistant d installation Fa Z Z uoejjeasu Veuillez s lectionner la langue qui sera utilis e Room
5. Chair DUCQUIN S bastien Room Option group Type State ConfirmationEN send Ce Invoice PlanningEN 7 EN 46 rue Saint Antoine 75004 PARIS France Navigation buttons for pages of the preview Opens the page setup Personal page setup parameters are saved for each report and each desktop station fs Rooming it 1 1 i Room Room Brasil 25 10 2011 26 10 2011 09 30 27 10 2011 09 30 28 10 2011 09 30 29 10 2011 09 30 30 10 2011 09 30 31 10 2011 09 30 01 11 2011 09 30 02 11 2011 09 30 03 11 2011 09 30 04 11 2011 09 30 05 11 2011 09 30 06 11 2011 09 30 07 11 2011 09 30 08 11 2011 09 30 09 11 2011 09 30 10 11 2011 09 30 11 11 2011 09 30 12 11 2011 09 30 13 11 2011 09 30 14 11 2011 09 30 15 11 2011 09 30 16 11 2011 09 30 17 11 2011 09 30 18 11 2011 09 30 19 11 2011 09 30 20 11 2011 09 30 21 11 2011 09 30 22 11 2011 09 30 23 11 2011 09 30 24 11 2011 09 30 25 11 2011 09 30 File View Room Btoking Reports Exports Booking Start End time date time 09 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 14 30 ok Zoom Pagesetup Print Close LIST OF BOOKINGS FROM 01 09 2011 TO 30 11 2011 MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul M
6. Annexe Asia Annexe Europe Annexe Oceania a Sa 1 pee Settings 9 Settings Site L Document z Notice template ame Annexe America Annexe Asia nnexe Europe nnexe Oceania Explanation of information fields This setting is useful when you have many rooms It gives you the possibility to e reduce the number of columns of the main screen at the same time e order your rooms per site category or homogeneous group This site management is an important part of the software and it can be used In numerous cases Create a site Archives lets you store old rooms away from the others and keep the historical reservations Create a site Repairing lets you manage the room during the repairing period where some rooms are unavailable You just have to set the room back to the original site to set it as available again The way you are using these groups depends on your particular needs You are totally free to create as many groups as you want e browse per site or categories by choosing de desired site on the dedicated Site button on the top of the window roomingit developit fr ZT dnjes Page 16 ie Q SS en Rooming it Room management software Option tab Add options services or equipment You can declare in this window the list of options that will be available during the creation of new rooms or new reservations Settings OX Settings Opt
7. Close The email address has to be between lt gt x The file reservation roo file attached will have this list of contacts all attendees will be added in Rooming it depending of their email address Choose the publication language The web site will have the same language as the user interface or the server that will publish it roomingit developit fr S S Burysijqnd qo Page 59 ie Q Ss D en E p TM Room ale IT Change the user interface language Room management software Changing the language of the user interface You can change the user interface language on each client desktop station on the following menu E Rooming it File View Room Booking Reports Exports Setup Ee Be Be Language French Customize English For a total of 20h21 File upload Publish Document Compact Backup 14 i 1 OF 21 22 B re 2 29 30 O Pr d n To validate and apply your change quit then restart the application You can also change the file rooming ini General section CodeLangue 0 for a user interface in French CodeLangue 1000 for a user interface in English The two available languages are French and English You can have desktops stations in English and others in French at the same time roomingit developit fr suolisonb snosuel 2sIN Page 60 Roomi ng it Save your data Room management software Backup procedure F
8. Settings Invoice Period 5 Xman l Document Invoice VAT 1 0 175 Set the default VAT situation for new contacts subject or not to VAT War 0 055 Three VAT rates can be set up This is necessary to set the management rules for rounded values during the VAT calculation VATS 0 roomingit developit fr ZT 6 dnjes Page 22 Rooming it Room management software Define periods and associated colors Period tab This setup screen lets you define the periods and the associated colors These colors will be shown as a background color in the main screen The Day off is dedicated to the automatic generation of main days off for France only This is a process you have to do once a year to calculate new days off on year Y 1 When you are creating a periodic reservation the software will check if a reservation will be set to a day off or a specific period You can answer Yes All to the alert to create all reservations as expected within the defined period A new alert will ask you again when the periodic reservation will bet set on a new period gre EN 46 rue Saint Antoine seen 75004 PARIS France E Invoice ti H Notice template EE Period ia Status LJ25 12 2012 On 11 11 2012 _Jo1f11 2012 15 08 2012 14 07 2012 28 05 2012 LJ 17 05 2012 _ Jos o5 2012 01 05 2012 09 04 2012 Elo1 01 2012 25 12 2011 J 11 11 2011
9. ZL Z uonenssoy Copy Cut Paste functions Handle to move the reservation blue vertical bar Handles black Squares that let you pull to the top or the bottom the beginning or the With a right click with your mouse on a reservation you can access to special functions Copy Paste and Cut Paste These functions allow you to easily move or copy a reservation to another room or another day Particular case for periodic reservations when you are doing a end of the PE Copy Paste the link with the periodic details is lost For a Cut Paste reservation In Hold positions operation the link with the periodic details is preserved order to change its duration OAE p Show the picture it 46 rue Saint Antoine ee EMAC M A ERMC US roomingit developit fr Page 30 Rooming it Room management software double click on a reservation will let you access to the organisation layout if a map has been declared for that room Views are different Access to the layout details of a reservation whether your rights reader author or administrator Reservation details Available view for authors and administrators Attendees details Options details Booking Booking Booking D R servation zl R servation 5 R servation V z Detail 3 Attendee A Option E Map 51 Detail
10. Publish this will start the publication of the full list of reservations scheduled Link to the site open your default browser i Remember to check the Include programs checkbox If you have changed the general settings of Rooming it in order to update the site during the next publication S T Burysijqnd qo Page 55 Roomi ng it The published site Room management software The published site will be conform to the settings of each room and of each reservation as defined in the software M Firefox oS es To deactivate the button that provide the form to B Rooming it Agenda des r servations nee k F5 ask for a reservation you just have to publish ES hindecohy 28 Googie 7 LR LE R agir without any email address in the dedicated Develop it Rooming it 3 0 4 7 e 5 9 4 1 setting field 46 rue Saint Antoine 75004 PARIS T l 09 51 72 26 00 Logiciel de gestion de salles V Booking s author is allowed to change the dtatus V Other authors are allowed to modify the bdoking ay Site al A Only the rooms defined as ready for the s nee 7 a SE Slow cu Gr publication 5 q oOctober2010 J q Friday 01 October 2010 p gt 39 aS EN ae CE M 2 Auditoire Gabon Salle Congo Salle Luxembourg Salle Belgique Salle Kenya Salle France Salle Chine Room rx O ma 4 5 6 7 5 9 10 41 11 12 13 14 15 16 17 08 Room Ke 42 18
11. amp Add an attendee on the top side of the window you have to fill in manually and without any link to the contacts file this is the case for a punctual person that not need to be memorised for other reservations amp Remove an attendee from the top side of the window Prepare an email that will be sent to the attendees This zone lets you select a contact on the name or part of the name within the current list name and surname To undo the selection click on the button with a rocket 7 Names that are starting with the filled in text string sa Names that are containing the filled text string 4 Names that are ending with the filled in text string Explanation of information fields Free area to fill in the name and the surname of the attendee Specific comment for that attendee Company name trainee teacher etc M ale or F emale lets you personalise the graphical representation of the attendee ZT 8 uoneniesoy Page 36 Room ng it Manage the contacts file Room management software This form lets you manage the name and address and the general information from your contacts These contacts could be selected as Chair or within the address book for the attendees Identity tab Contact information tab M ale or F emale lets Contact EE you define which icon will sense The Notes tab lets you Contact represent the contact Contact freely enter some per
12. total amount will multiply New h b h Hotess 5e Close or that price by t e quantity amp seretay O and the indexation amp Translator Rent method per attendees or Gh Normal rent T i Enerinl sers 4 mW j per hour on Remove the selected option WD Cakes ai 2d a3 Cl Close the room form and get back to the main screen y Ed 5p ou Te Admine To declare default options in this room obtain a You have 3 bookingis in this room 7 You must move or delete them are the only ones who can do a Drag and Drop delete a room Rooming t security or System security activated You can also change the quantities by clicking on the Click on Yes will value the same way as in Windows to rename a file definitely delete the room with the mouse between the left and the right side gre SU 46 rue Saint Antoine Gi ESRI roomingit developit fr Page 27 taal p TM Roomi ale IT Insert a picture and a map to a room D Room management software Rooming it lets you associate a picture and a the map for each room The map is very useful to set the positions for objects and attendees Room haw Room Room Belgium Room Room Belgium Detail A option E Map Bi Picture S Detail Al option Map To insert a map and a picture to the room To remove a map and a picture LUuOO e JO
13. Indude options Click on Cancel if you want 7 Indude options Elements to include for all Indude comments to cancel to process Indude comments duplicates Click on the Delete button to es reservations In this example the reservation will be duplicated In this example a reservation will be created all firsts thirds and fifths for all Mondays and Thursdays until the end of J uly Mondays and Thursdays of the month until the end of J uly Explanation of buttons Button that lets you delete all periodic reservations in the future starting To change the ending date of a periodicity and therefore to delete all reservations nes to the current reservation outside of that period you just have to change the ending date and validate by The current reservation will also be unlinked from the periodicity group licking on the Close button You can also change all periodicity settings they will be automatically applied when you will click on the Close button Older reservations will not be modified for historical purpose aT Sas Note you can delete or move one by one a reservation linked with a periodicity without changing the whole set of reservations roomingit developit fr Page 35 ie Q D ee Rooming it Room management software Supply the attendees list The Attendee tab lets you list all attendees awaited for the reservation You have in the bottom a list of all known contacts T
14. par avec des champs de fusion R pertoire Documents fichier reservations rtf When you are author or administrator you have a detailed view of a reservation and possibility to modify Readers does net have access to that details They have the view in the left side of the main screen if the reservation is not confidential PN 46 rue Saint Antoine a Q e 75004 PARIS France roomingit developit fr Page 31 ie Q D mn Rooming it Room management software This window and the 5 tabs let you write comments for that reservation list all attendees and options and graphically place attendees and appliances Fields to declare the start or the end dates and times of the reservation Time required to prepare or clean the room herited from the room settings Status of the reservation You can see it in the main screen too The chair can be selected from the dedicated list or created using the buttons that will open the contact form that let you fill in all informations You can also enter the name of the chair directly in this zone it will not appear in the contacts list Fill in the details of a reservation Booking R servation eal Detail 8 attendee A Option Room Annexe America Room Brasil H Object Council Date 27 10 2011 From 09 30 to 14 30 Preparation 9 minutes Releasing o minutes Status MConfirmed Periodicity Weekly oo i ti Chair MC DUC
15. 14 30 16 17 18 19 20 21 22 witha grey background Preparation minutes E je F the current day IS Releasing minutes Aujourd hui 03 08 2010 circled Status confirmed Periodicity Weekly a Chair MC DUCAN Paul Lo Be T of attendees F 13 seais remaining at ur h eu z Choose the time in the list or just Synopsis Management meeting new management projec obtain Te type it in the zone the list is eu at prepared according to the interval 10 00 defined in the main settings Comment Very important 10 30 11 00 Created the 25 10 2011 18 47 31 Explanation of information fields According to the capacity of the room the software calculates the number of Seats remaining e Room Name of the room e Object Subject of the reservation From To Reservation period e Author User that creates the reservation e Periodicity Periodicity of the reservation see next page e Synopsis Detail of the reservation purpose e Chair Name of the chair of the reservation free text e Comment Free area for comments e of attendees Number of attendees for that reservation roomingit developit fr ZT S uoneniosoy Page 33 taal a p TM Room ng It Send a mail to the actors of a reservation Room management software Buttons close to the manager close to the room close to the author and below the list of attendees let you send an email from a template that you already prepared in the software
16. 91npPid pue dew A click on the Insert button in the Picture or Map tab opens a window that lets you browse your computer directories and select the picture or the map you already created orter une image EX Develo comin rganiser ouveau dossier A Y ou avoris bt RS Bureau i Obtain 5 acements r T l chargement This action will only remove the link to You the map or the picture and not your obtain original file i Rooming it recognises the i You can create the map of TE following image formats your room by using Microsoft Browse your computer up to the a PowerPoint Draw your room directory that contains the me BMP GIF JPEG WMF EMF 1CO select the Screen view and picture or the map select it iness E save your Work at the then click on the Open amp SYSTEM C Be careful with image size a large Windows Meta file file button to validate your choice S onsen ine ES picture could slow the form opening format Click on the Cancel button to cancel the process 46 rue Saint Antoine Me 75004 PARIS France roomingit developit fr Page 28 ie Q Ss moe Rooming it Room management software Create modify and delete a reservation The details of reservations are shown on the left side of the window You just have to click on a reservation to see them
17. F the inap available in contextual menus right F m a Show the picture click with your mouse ona reservation Create a new reservation If you have Administrator or Author privilege a double click on an empty square will create a new reservation labelled New you can also right click with your mouse and select the Add option The default duration for a new reservation is the same as the default interval from 5mn to 1 hour that has been set up in the general settings of the software it 46 rue Saint Antoine set 75004 PARIS France roomingit developit fr Page 29 taal a p TM Roomi aie it Move or change the duration of a reservation Room management software You can move a reservation from a room to another or change its duration directly from the main screen and your mouse Note that the details of that reservation attendees services attendees and options positions in the room will be preserved even when you are changing the room Move a reservation from a room to another Click on the left blue handle of the selected reservation with the left Drag the mouse up to the desired target room here the 03 Room Italy room mouse button and stay pressed When the square for the reservation is where you want it to be release the mouse button the reservation is dropped Note that the status for that reservation has changed to the default for this room
18. If you want to protect the reservations information scheduled in this room and deny other authors to delete a reservation just uncheck the second checkbox suoljdo pue swooy lets you set if this room and reservations scheduled will be published on the web site lets you set if new reservations in this room are defined as confidential confidential room will hide for users the content of reservations except for administrators room manager and the author of the reservation lets you deactivate this room but it will be stored for historical purpose Page 26 tall a p TM Roomi aie It Define the defaults options of a room Room management software You can access to the default settings for a room by double clicking on the room header in the main screen Boon header Room Ea Default prices applied to reservations on this room can be Room changed double click on the option to invoice Room Belgium 7 s E A Option LE Option You Detail Option Map m Picture obtain 5 i F Equipment 2 Quantity Option bitana A Option y I Ponge 1 Normal rent 120 00 e ae El 1 Notepad Label Normal rent Oo Laptop G1 Printer Seats Ta tres B1 Secretary Quantit disponible i Papeefoard V 8 pfione Price exc VAT 120 a A Print a i ra Price inc VAT 141 Q These are unit prices the I lowe E Per hour El amp Persons V Per attendee Ke
19. Imag d Sauvegard Nom du fichier v ET graphics files si Add an options group or add options within a group Click on the symbol to unfold the group on to fold it 5 8 TES You amp Hotess is ee on the option s label td Rue obtain r secretary Persons T aara Graphical elements are organised by homogeneous groups equipment staff services etc like our example You can create other groups that satisfy your needs and associate your own ICONS i Icons must have the required format as follow ICO e 16x16 pixels e 256 colors To change the label of an option or of a group select that object first and click again ZT v dnjzes To add an option or a group select the appropriate parent object and click on Add button TR el Persons ou obtain amp Secretary amp Translator roomingit developit fr You obtain You just have to change that label and validate by pressing ENTER or clicking outside of the zone Page 17 Rooming it Prices and quantity of the options Room management software Option Tab Prices of the options Each option can have a price an invoice can be produced when the option appears on a reservation Settings Each option can have a price for the U Setti YC ings rental Option Notice template S period A site status
20. administrator authorisation System mean that Roomingit will check if the user account used as the Windows login exists in the Rooming t s users list In this case the software will start without asking for a password If the user account is not declared a password is asked see below Rooming it gt mean that a password will be systematically asked during the software opening Minimum intervals in minutes for the bookings 5mn 10mn 15mn 20mn 30mn or 60mn Let you enter the serial number delivered in the license Attention while your serial number is not entered the starting window will stay opened during 10 to 15 seconds Begin of day minimal hour to start the reservations Settings AL I ei You can change colours for Saturdays Sundays and bank holidays by simply clicking Notice temp ys on the corresponding coloured square Ad Optio Couleurs exa Name Developiit Couleurs de base IDETE ine i i5 Business 5 5 11 tons foe un Address 46 rue Saint Antoine 75004 PARIS T l 33 8 2472 26 00 Security na e e am m me ae E Saturday T Working day En Begin of day 08 0 E Sunday C Working day Couleurs personnalis es Fa Period See eee End of day 19 09 Ei BEEBE Eee eS Fi Interval minutes Releasing D finir les couleurs personnalis es gt gt N Display mode Object Chair X ial Associate ROO Define if you want to
21. developit fr Page 12 aa a p TM Roomi ng It Understand the ergonomics of Rooming it Room management software The View menu The View menu lets you personalise the main window of the application showing or not the menu bar with or without labels with or without Status bar i A RRA i ie Te 2 gt F ne 00 View with or without labels Rooming it i Room Booking Reports Exports n f Today fa m a a View with or without status bar al D day Day Week Month o RE Le ER Status bar visible Q a Week ing of rooms 9 Ete Month lotal of 25h30 E ni Em v s D Maj Num INSER ex Tools bar t v Visible F 40 Status b Labels 7 41 An AS 1 Status bar not visible nn ae NJ lt N w Showing the labels Rooming it File View Room Booking Reports Exports am X F Ea L af Y S All Room Booking Today Day Week Month Filter Reports Publish Document Not showing the labels Rooming it File View Room Booking Reports Exports A k F ma 9 S gore 47 x 46 rue Saint Antoine 7 emma 75004 PARIS France roomingit developit fr do ie Q D ee Rooming it Room management software Define the main and security settings Main tab You can enter the main address of your company and set up your preferences in the software None mean that the software gives a full access with a default
22. director pay attention to have the same names of functions civility and country as the ones declared in F Rooming it to avoid any problem Type of contacts Attendee Valeurl Valeur2 Valeur3 Valeur4 phone numbers Fax fax number Zonel Zone2 Zone3 Zone4 Zone5 Zone6 free informations in the contact form Notes comments Publication 1 for yes 0 for no default value will be 1 Organisateur 1 for yes 0 for no default value will be 0 The columns sort does not matter You can declare in you csv file only the information you need roomingit developit fr Page 51 taal a Room ng it Synchronize contacts with a LDAP Room management software Import contacts You can synchronize the contacts in your LDAP directory with your own Rooming it contacts list The program is reading recursively your Organisation Unit _ eni Click on the Test button if the bottom left button activate then the program is able to connect and read your LDAP and you can start vie the process by clicking the Upload button z Upload attendees C ProgramData Develop RoomingDemo Rooming ini Synchronize contacts from the Active Directory Host NUAGE peojdn 4 Root directory OU SBSUser OU Users QU MyBusiness User Chair Type of contacts User Attendee Automation from a server You can schedule an automated task from the command line from a server w
23. equipment ile upload CLCSEECCEEEEECEEEEEEEEPEEEEEEEEEEEEEEEEEETS EEE Prices and quantity of the options Upload a set of reservations D Define the different status of the reservations Upload a set attendees from a text file Define the mails that will be sent to the chair and attendees Synchronize contacts with a LDAP i Define the documents REDONO siconr nnn EE ANAE aE 53 Define the invoicing parameters Print listings and labels Define periods and associated colors Setup the reports Personalise the information of the contacts forms Wep PUDISIING anses a aTa 55 Adjust open questions on the web reservation request form Publish the room agenda to your site The published site Automate the web publishing Creating booking from email requests Manage attendees on the web site ROOMS and OPTIONS sissicc indecisive caeicndtosnstiecetcseeiscaieatatensedaiisweirnieedeenesne 26 Add a room Define the defaults options of a room Insert a picture and a map to a room Miscellaneous questions 22222 s s 60 Reservation s ssssssnsnnnnuennnnnnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mennan nnmnnn nnn 29 Change the user interface language Create modify and delete a reservation Save your data Move or change the duration of a reservation Software deployment Access to the layout details of a reservation Software and data update Fill in the details of a reservation Software
24. i Setup Rooming it boj es Select Components Which components should be installed LS Select the components you want to install dear the components you do not want to install Click Next when you are ready to continue Custom installation x F Program file 11 7 MB V Data file 1 7 MB W Icons library 0 2 MB Current selection requires at least 2 5 MB of disk space Select Destination Location tae This directory on the server must be shared in read and write Where should Rooming it Demo be installed A Setup will install Rooming it Demo into the following folder To continue dick Next If you would like to select a different folder dick Browse Browse Select here your shared folder Install the clients stations without the options Data file and Icons library To do that launch the installation kit provided on the CD Rom Rooming 3 1 4 4 Note You can choose your preferred language to each client station gore een 46 rue Saint Antoine ote 75004 PARIS France roomingit developit fr options that will authorise all client stations to access it using a path like ServerName ShareName or by using a network drive that you can connect when opening the session 13 Setup Rooming it boja lees Select Components T v Which components should be installed Ss Select the components you want to install dear the components you do n
25. nk a 1 fir 141 00 d Drag the mouse to the other place in the O Close the current window and get back to the main current window Q window of the application here on the top ni v Main screen calendar To select a date you just have to click on the desired day The coe When the symbol appears near the Cm left and right arrow buttons will let you change the month Bree Sinaje mouse cursor release the button the ar screen ng object is dropped The current day is circled ane gt click L n i aeni Bou cose This manipulation let you add or remove ae a options or attendees from a reservation by Fa P set i f he The screen will be dragging and dropping them respectively NJ ml 3 4 s 6 2 9 obtain automatically from the bottom to the top and the top to 42 10 11 12 14 15 16 refreshed to show the the bottom 43 17 18 197 20 a 2 BB reservations at this 44 24 209 26 27 28 29 30 new date 451 34 1 2 3 4 5 6 Aujourd hui 27 10 2011 e The software can be set in standby mode with the button Reduce in the top right corner of the software window This button will expand the window to the size of your screen This is the Reduce button It will hide the software from the screen but remains active you can see it in the task bar on the bottom of the screen This button will close the application NS A 46 rue Saint Antoine e eme 75004 PARIS France roomingit
26. prepared and open it in your email client software The maximum lenght of the email subject and body depends of your email software limitation using the mailto system function gre EN 46 rue Saint Antoine ote 75004 PARIS France roomingit developit fr Page 34 taal E p TM Room ale IT Define the periodicity of a reservation Room management software You can define the periodicity to repeat that reservation by clicking on the Periodicity button in the reservation s form This button will repeat the reservation by copying it according to the following rules Weekly periodicity Monthly periodicity Periodicity Es Ending date of the Periodicity ss Ss Bee replication p eer ae Ending date of th i 2 Periodicity i 2 Periodicity naing date or the i replication Frequency End 31 12 2011 ne Ra Frequency End 31 12 2011 P Rules definition for days Weekly Pee ASON Weekly Monthly of the month that will be F Monday F Monday E First impacted by the Tuesday Tuesday Second reservation Wednesday Elements to include for all Wednesday Third E o duplicates Aine Hes Day of the month which Friday Friday Fifth Saturday Saturday Last will be impacted y the V Sunday Sunday The reservation Click on the Apply button to 0 not applicable validate your choice and create W Indude attendees all reservations attached M Indude attendees ZT ZL uoneniesoy W
27. roomingit developit fr Page 39 mex m TM Roomi ng It Place graphical elements on the room map Room management software You can graphically change the positions of the elements in the room by a simple Drag amp Drop this is available for attendees equipment or services E Booking R servation To move he graphical element on the map a person or an option start to drag the icon up to the place you want Drop the icon the position is saved ZT ZT uonenssoy Freeze the current positions for all graphical elements only for the options to be displayed by default in the room GM Delete Eq Edit Pr voyez d ins rer des images ou des plans dans une proportion conforme aux proportions qui seront affich es en plein cran soit en 800x600 ou en 1024x768 environ 1 1 3 L H en 1280x1024 ou en 1600x1280 environ 1 1 4 L H FA CG Buttons that let you swap the view between the full Reduce Enlarge Screen where positioning for options and attendees is Vous garderez ainsi en plein cran une proportion de l image more comfortable and the detailed view with the 3 tabs ou du plan coh rente information on the right side of the window ms 75004 PARIS France roomingit developit fr Page 40 ie Q ES moe Rooming it Room management software Filter rooms and reservations Filtrer button in the main menu bar opens the filter form with multiple criteria The
28. see an alert when a periodic reservation is booked on a non working day Compact the database Enter the serial number Delete from the database all unnecessary temporary elements This will reduce the size of the database file Data mde We recommend to do a backup of the file Data mde before starting this process Not for SQL Version Explanation of information fields e Interval shows the interval in minutes for the reservations e End of day maximal hour for the end of the reservations e Display mode choice for the reservation s label contents You will be able to organise some reservations outside of these limits e Default status this list depends on what you declared on the Status tab The only effect of this setting is to show a grey background for the hours outside this will be the default status applied to a reservation during of the normal working hours the creation roomingit developit fr Page 14 ie Q D ee Rooming it Room management software Create and modify users accounts User tab In the File menu Setup sub menu you will be able to manage general settings of the software The application identify 3 Settings users categories x es e Auteur Ina System strategy enter here the system user accounts of the users Name Developiit Password are used to access to the software aii when a Rooming t strategy has been set The code associ
29. settings notice templates Send a mail to the manager the chair the author the logistics or the attendees of the reservation Button that sends an email to Button that sends an email to the room manager the chair of the reservation pe If you type in an D es aa se SE email address in the ry R servation R servation R servation i 3 n es Note zone the LE Detail 88 ne Option Bi Picture E Map H Detail 8 Attendee l Option Map rob on Et CO nta ct W il be pa rt paba Option Quantity Amountexc Amountinc V Room Annexe America Room Brasil 3 PDLOLOULOI Q Z obiect coun BUDE te orororor of the distribution rF a pe sa 120 00 141 00 SL st e 1 Notepad 1 From 09 30 v to 14 30 F 1 Paperboard 1 Preparation minutes m Releasing minutes Status Confirmed le Periodicity Weekly 2 Chair MC DUCAN Paul 3y LA R of attendees 7 13 seat s remaining j Synopsis Management meeting new management project in on Si r i i B u tt O n S th at S e n d S comment NVA an email to the nwe attendees BA Created the 25 10 2011 18 47 31 Fon Button that sends an Button that sends an email to the logistics 1 email to the author of email per option group the reservation Clicking on a button will prepare the email content from a template previously
30. version and license Inform the agenda of a reservation Assistance web client portal update Send a mail to the actors of a reservation Error message 3261 when the software starts Define the periodicity of a reservation Error message 3075 when the software starts Supply the attendees list Error message Minimum version x x xxx required Repairing a database with J etComp roomingit developit fr Page 2 E p TM Room ale It Access to your web client portal Room management software Before accessing to your client web area http www roomingit com bring your license number 3 Develop it Espace client Mozilla Firefox 18 xi Eicher Edition Affichage Historique Marque pages Outils 2 re COX o O EEE elop it Espace client Mozilla Firefox I Develop Extier dition Affihage Historique Marque pages Outils 2 X a C Rtv devetopit frichent accuell php E Develop it Espace client l WNpevelopit OM m a a F Accueil CL N de s rie F cr z 9 rF x Termin k come An alert about maintenance is w en oe e anne Develop it Espace client Here you can download the last version a of the installation kit that you can ag pretend a s ad 2 2 You can also download the latest versions available of the user guide 3 0 512 T l charger maintenant
31. 19 20 21 22 23 24 Room Belgium 43 25 26 27 28 29 30 31 30 en ES Today 06 Nove 2011 F Detail Al Option E Map m Picture O 09 00 Name Room Belgi gium DEEE o Site Annexe Europe Floor un 00 10 Number of seats 0 Phone number gt 5 Preparation minutes V Publication 117 i Confidential Releasing minutes Sleeping 30 me Manager Andy FOX x 12 ti Default status Reserved v NJ ss Checkboxes that define if the room can be published define the default confidentiality for reservations created in this room Specifications to publish the site to an I ntranet or to a local desktop Apache WEB server all versions with PHP 4 x engine Note to send an email with the ask for a new reservation form setup a SMTP server with no authentication and change accordingly the php ini file on the PHP server n client machines of visitors Internet Explorer 7 Mozilla Firefox 3 Opera 1 Google Chrome 10 Apple Safari 5 roomingit developit fr Page 56 Room ng it Automate the web publishing Room management software Automate web publishing from a server You can schedule an automatic command line task from a server that have a licensed version installed The command line to declare the task to the scheduler or to a batch process is the following C Program Files Develop Rooming Room ng exe PublicationSilencieuse PublicationSilencieuse is the parameter to start the publica
32. 7 Grosvenor Street W1X 8DF LONDON London 31 05 2007 INVOICE INO0001 31 05 2007 If a merger field is not merging correctly 9 G SODIOAU pue SJUDWINDOG this is due to invisible formatting instructions ijti that MS Word has put inside that field To correct that problem 1 Select the entire paragraph or the sentence that You D das oe Room Beana Te rom e aro sso Amt i i o tne Initial template contains the merger field p EE 02 Room Brasil Management masing sonso 09 30 1430 eero eooo 2 Do a Copy then without any other That document is saved in the o oo al Mnai oeme om _ 140_ estan ero 3 02 Room Erasil Management meeting 11 06 2007 09 30 14 30 o operation dedicated documents directory 02 Room Brasil Management meeting 13 06 2007 09 30 14 30 PO roo D 02 Room Brasil Management meeting 120 00 02 Room Brasil Management meeting 20 06 2007 09 30 14 30 roo 1 02 Room Brasil Management meeting ae ro 3 2 Do Edition menu Paste special You Can modify that document 02 Room Brasil Management meeting 21 00 120 00 and select Unformatted Text to remove all and work on his layout format instructions remember to save your Work 4 Retry to merge a new document roomingit developit fr Page 46 ie Q D en Rooming it Room management software The template Reservations rtf This templ
33. 83 Attendee Al Option E Map Sa Detail e3 Attendee option E Map Room l Annexe America Room Brasil 3 Attendee s name Boen o y y Number Option Quantity Amountexc Amountinc V P RENAUD Fr d ric P 0101010101 M E Object Council ZUBULDE J r me PO101010101 M E E F Q ofee Date 27 10 2011 igi Fruit juice 1 a or 1 Normal rent 1 120 00 141 00 From 09 30 to 14 30 1 Notepad 1 oe Preparation minutes F 1 Paperboard l i 1 Phone 1 Releasing minutes LS Amount exc VAT VAT 17 50 VAT 5 50 VAT 0 00 Amount inc VAT AEEA Status Confirmed 120 00 21 00 141 00 Periodicity Weekly o amp amp 8 BS UJ Chair MC DUCAN Paul bydh Contacts name Phone 5E 2 amp Equipment z DUCQUIN S bastien P0101010101 7 gt Chair j of attendees 7 13 seat s remaining FOX John P M mi Computer ae MC DUCAN Paul P 44 0 4587 321 211 M 0 Fax NJ RENAUD Fr d ric P0101010101 M Bi Laptop gt Synopsis Management meeting new management project RIBART Richard P M i Notepad M ZUBULDE J r me P0101010101 M i Paperboard Er E Phone pes Printer Comment Very important TSE Projector Screen TV set Video recorder Created the 25 10 2011 18 47 31 Confidential amp amp 8 fo 3 A P th E D Delete Edite un document Word contenant le d tail de la r servation que vous aurez pr alablement pr
34. 88 User Double click on the option to open the SE Main fr Document on E invoicew Option price form for that particular option BP eaunrent Nv Persons fi un i ii M Hotess Option amp Secretary el Translator a Option Rent ji ol Normal rent Ke Special rent Services TE Label Projector P Cakes Ul Cofee Quantit disponible lip Fruit juice Soda 5 Sweets N Price exc VAT 12 00 Sp Tea Water VAT rate 17 50 Price inc VAT 14 10 Per hour Per attendee Publication This price will be the default value for the option but it can be modified to each room if needed The VAT rates can be defined in the Invoice tab of the Settings window You can work on options quantities in reservations by the duration or the number of attendees The quantity available for an option let you manage your stock if you have more reservations of an option than its quantity you will have an alert to confirm You can also define particular resources Video projector Serial 12324656 Video projector Serial 458741 etc with the quantity set to 1 You will be alerted if it has been already booked on an other reservation when you will drag and drop tt roomingit developit fr Page 18 re R a p t oomi aie Define the different status of the reservations Room management software Status tab All different status and the associated colours are totally c
35. AN Paul iya of attendees 7 13 seats remaining Synopsis Management meeting new management project Comment Very important z E Confidential Created the 25 10 2011 18 47 31 You obtain roomingit developit fr If this reservation has periodic scheduling monthly or weekly it is underlined here See next pages define the periodicity for a reservation Periodicity can be changed An update on a periodicity will affect all future reservations involved starting to the currently selected one You can declare the reservation as confidential In this case its content will only be visible to the author the room managers and the administrators Its content will not be published on the web site A click on the Yes button will permanently delete the reservation Click on No to cancel the operation and keep your information ZT t uoneniesoy Page 32 Room ng it Inform the agenda of a reservation Room management software The Detail tab let you fill in all textual elements that precise the content of the reservation Booking R servation The attached room of the reservation can be changed here F ve PE 4 aout 2010 d lun mar mer jeu ven sam dim To select a new date Object Council a 26 27 28 29 30 31 1 i You 2 just click on the desired Date 27 10 2011 obtain 9 io 11 42 13 14 15 date the chosen date is From 09 30 to
36. Appliquer Aide a contacter PN 46 rue Saint Antoine om Qe 75004 PARIS France roomingit developit fr 4 G uolze e3sSU Page 7 Par F Room ng It Install a desktop client MS SQL version 2 Room management software for up Rooming i lo es Install the clients stations without the options Data file and ee M lt cons libra Which components should be installed ES a pra Frais you want re F al the components you do not want to To do that launch the installation kit provided on the CD Rom a rs ue Icons library 0 2 MB Note You can choose your preferred language to each client station Rooming 3 1 574 Current selection requires at least 12 4 MB of disk space a Cr ez un fichier d nomm Rooming ini dans le r pertoire d installation par d faut puis l aide d un bloc notes inscrivez sur deux lignes dans ce fichier Chemin MSSQL Rooming Z 9 uoejjeasu Ej Rooming Bloc notes Fichier Edition Format Affichage chemin MSSOL Roomi na Rooming is the name of the data source defined at step 2 You have to create this file in the default directory C Program Files Develop Roomi ng or the directory you selected during the desktop installation process at step 3 ARA EN 46 rue Saint Antoine seen 75004 PARIS France roomingit developit fr Page 8 aa a p TM Roomi aie
37. C DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul MC DUCAN Paul Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council Council ses The criteria to fill in are in black and not in grey roomingit developit fr Close the preview and get back to the main screen of Rooming t z L buiyiodey Page 53 Roomi ng it Setup the reports Room management software A page setup button during the preview of a report will let you change your settings that satisfy your needs Click on the Page setup button to ar Es ai change the orientation the page size Pate te and the margins Papier Tale 4 z These settings are memorised for each ps su ns report and each desktop station D Orientation Marges millim tres g Portrait Gauche 10 Droite 10 Paysage Haut 14 99 Bas 14 99 rt Co p
38. HeureDebut HeureFin Organisateur NbParticipant Auteur Synopsis RCommentaire RMontantHT RBaseHT0 RBaseHT 1 RBaseHT 2 RTauxTVA1 RTauxTVA2 RTVA1 RTVA2 RMontantTTC Confidentielle Statut NomSalle NomSite Etage NbPlace NoPoste NomGestionnaire DebutSalle NomSalle FinSalle DebutOption Option TypeOption Quantite PnxHT TauxTVA OMontantHT PrixTTC FinOption FinReservation roomingit developit fr Page 44 Rooming it Example steps to create a document 1 Room management software Fe rooming Ces File View Room Booking Reports Exports a _ Sa w a Gf e iS All Room Booking Today Day Week Month Filter Reports Publish Document Document manager Without gt Select the conta ct W ho RIBART Richard _ note CNO0001 _ _ ss gr you want to send a g eur amp Check the box Without Q and change the deadline to 2 show the corresponding To see all reservations attached reservations in the list D to a generated document check a the left rega rding box Date Status Start End Room Object Amount exc VAT Amount inc VAT or V 09 11 2011 Option request 09 30 12 00 Room India Expertise 0 00 0 00 n V 08 11 2011 Option request 09 30 12 00 Room India Expertise 0 00 0 00
39. Page 20 i gt Room ale it Define the documents Room management software Document tab This window lets you define and manage the documents templates that will be used in the software and validation circuit for the documents List of available documents templates Settings Document Each document has 3 states that monitor These RTF format documents must be stored in ee the document itself and the reservations the templates directory following the rule below yma EE attached eee is ee Eee ee You can describe the validation or __1 PlanningEN 100 00 PL00001 sende monitoring circuits of the documents sent ConfirmationEN 100 00 CO00001 Send to your correspondents Invoice 1 oo a 4 Creditnote Send 3 Ille ConfirmationENS Invoices ZT 8 dnjes Observe that a credit note is expressed with a rate of 1 100 PlanningENs Credit notes Observe that documents names must be ended with symbol to be opened by Rooming t e2 3 At 5 E 38 EE 20 Le a i e Le as a Eo a SE La a La 46 rue Saint Antoine Frame 75004 PARIS France roomingit developit fr Page 21 rr Q Ss ee Rooming it Define the invoicing parameters Room management software Invoice tab This setup screen lets you define the rules to calculate the VAT and applicable VAT rates Settings a tA
40. Publication F Name Question 1 reservation form Information list Label Video projector eS QuestionO1 Simple text A Question02 Simple text 5 QuestionQ3 Simple text Question04 Simple text QuestionOS Simple text a Question06 Simple text ate 05 11 2011 QuestionO Simple text r j m ime from to Ed Question0 amp Simple text rosas bee el Ed Question0S Simple text ae oe de A umber ol people E Question10 Simple text estimation ll E Close SSS SS Re 3 ss Rooming tt Asking for a booking Mozilla Firefox Sa Asking for a booking o You would like to book a room please fill in the form below ZT ZT dns A 46 rue Saint Antoine vse 75004 PARIS France roomingit developit fr Page 25 ie Q D en Rooming it Room management software Rooming it File View Room Bor Ok F All Room Booking ou ancui View obtain ea Add es A click on the Add will add a new room with the default name New Change that name and fill in the others Information fields If you want to activate the room protection you must have to select a manager for that room this manager can be the software administrator for example Without any manager the room will be considered with no protection e Number of seats lets you manage the maximal number of seats available in reservations Room Room Roo
41. Rooming exe SILENT Rooming exe VERYSILENT The following parameters are also available LOG C Temp Roomingit log to trace the content and the result from the silent installation process the file will be saved in the C Temp directory in this example COMPONENTS program to install the program only for a desktop client station network version NORESTART to avoid a restart in the rare case where the installation ask to restart the computer SuO sSoNb snosue sosIW roomingit developit fr Page 62 Room ng it Software and data update Room management software Updating the software and the data file Updating the software consists of a doing a full backup of your data templates photos icons and documents b downloading the last installation kit from our protected client download server and start that installation kit on each licensed desktop station with the option Data file unchecked Some updates requires some internal changes in the data structure of the software MS J et version the most common version To do those changes you have to start Rooming it from an already updates desktop station When Rooming it is starting you will see the following dialog box Make sure that no other user is connected to and is using the software and answer Yes to that question MS SQL version contact us to obtain the updating scripts for your database suolisonb snosuel 2sIN x If a user is still co
42. Rooming it Room management software TTOZ Jequis das Jo uoIsIAS1 9pin6 195N USER GUIDE roomingit developit fr Page 1 Roomi ng it Table of contents Room management software its re LE Le a PRE een Rene RER 3 RESCEV ATION gum samedis 37 Access to your web client portal Manage the contacts file Install the software on a desktop standalone Personalise services or equipment options Install the software on a local network Manage the invoices for reservations Install a desktop client MS SQL version Place graphical elements on the room map Be E E E 41 Main SCION iernii ra EAE N 10 Understand the interface of the software PREON aE AVON Day week and month views Documents and INVOICES s sssss2222u252u2222222u2u2u22u2u222u2uuununnnnnnnnnnnnnnnnnnnn 42 Documents and invoices management Standards buttons ssscscssscsssesecsssssesscsesseesacssseesatsesesacessestsaceseesnsaeeass 12 Manage the merging fields in the documents a Understand the ergonomics of Roomingit Example steps to create a document oy The template Reservation rtf D SQUID nana casa manne assdesanmaenesasanmanamacc ane essence on 14 Exportation PPEP ER DA EIEI VEEST EATE E EEA ATENIESI EEEE EEE NEE eaben 48 re Define the main and security settings Export a reservation at an iCalendar format f Create and modify users accounts Export the list of attendees for a day a Define homogeneous groups for rooms sites Fil load 50 Add options services or
43. You can also set your criteria for RU ne amp 2S lt C different dates rooms or status Moines cso 19 Mens Sanh oo oa to see more or less bookings Mules da ne a aoe er ee 01 11 2011 Option request 09 30 12 00 Room India Expertise 0 00 0 00 f A t Busts mnn 2 os SER Select the template to create fe your document from then ee o bac click on the Create S Roomingit Sees The document has been File View Room Booking Reports Exports 1 1 button 4 ajamaan e e a created double click on it to All Room Booking Today Day Week Month Filter Reports Publish Document see Its deta ils Document manager Document es RIBART Richard X Without Al x Chair Date Type State Amount exc VAT Amount inc VAT L a IMIRIBART Richard 31 10 2011 Credit note CN00001 end 0 00 0 00 Type Credit note z Date 31 10 2011 CNO0001 State Send v Comment roomingit developit fr Page 45 Roomi ng it Example steps to create a document 2 Room management software Document L Document Type Credit note ka Date 31 10 2011 That Recreate button will delete the current document if any and then recreate a brand new one The Delete button will delete the document and free the bookings attached CNOO001 Fill in all relevant 5 omment information then click on the Edit button Booking Service AFFILIANE Mister Paul MC DUCAN 8
44. Zone i Simple text 5 Zone Simple text Remove an element from the list NJ m E oe 5 Fone3 Simple text gt Zone4 Simple text ais Fields form the information list described before are E Zones Simple text available in the contacts form E foneo Simple text inci Contact x Contact Ea Contact Contact RENAUD Fr d ric RENAUD Fr d ric amp Identity 4 contact information Notes 2 Invoice amp identity lt I contact information Notes Invoice Name RENAUD Address 46 rue Saint Antoine r Surname Fr d ric Sex M Tite Mister i Function Zipcode 75004 The Simple text type of information are fields that o ay GEE can contain all kind of characters how in the list Principal gt 0101010101 The Simple list type of information lets you change the content of drop down lists Home hd Fax E mail enaud affiliane com 3 V Publication Sleeping PN 46 rue Saint Antoine a Q e 75004 PARIS France roomingit developit fr Page 24 Yar LEURS Room ng It Adjust open questions on the web reservation request form Room management software Customise menu From the Customise menu you can define the content of all drop down lists in the contacts forms Personalization A 4 Personalization Information group nirman dkk The label for that question will be visible in the Web site
45. a NJ NJ w In the Labels for attendees reporting preview you have a S dedicated button that lets you define the layout format you are as commonly using es 4x2 This dropdown list lets you define the acs H number of labels per sheet ee 1x2 6x3 1x2 8x2 7x3 l 8x3 Quo lix3 12 x 4 13x5 roomingit developit fr Page 54 ie Q D ew Rooming it Room management software The publication lets you diffuse the reservations on the web in an Intranet or in the Internet This possibility is only accessible for user with administrator privilege for Rooming it Before starting this process you must have a host with a web server and PHP engine activated version 4 x or you can subscribe to our hosting services please contact us Address of the site and subdirectory by default httpdocs where files images php scripts and html files will be transferred Email address where reservation requests will be send to Attention a SMTP server must be defined on the web server and in PHP settings php ini file on your server PHP is not able to send a mail from a server with authentication your SMTP server must be without that setting By default 1 month before the current month will be published You can define here the number of months to publish prior to the current one Reservation information to include during the publication Internet address of the site If you have s
46. ail address has been keyed in in the dedicated form Settings 9 Settings Notice template x Main Document H Notice template ree a Object Your booking for Objet has been validated 5 notices types are available author manager logistic chair and attendee A right click gives you access to the merger fields information available Body I confirm that your booking has been agreed Comment Booking cate Object Objet The DateLongue from Debut to Fin Room MomSalle NomSite Dcoking cate long Start time End tire You can enter some merger fields information by typing them between Square brackets Synopsis Flow eae i The maximum length Author authorised for an email Rcom for the subject and body Site of the message is limited Phone number by your email software Object and the mailto system Chair function Status Synopsis Periodicity Information detail about this booking is available at http fdemo roomingit fr ZL L dnjzes Option In order to display the options list in the notice template you can use If this is a periodic reservation you have the following merger fields the dedicated keywords blocs Debut Fin as follow DebutPeriodicite DebutOption Frequence weekly bi weekly or monthly Quantite Libelle DateFin Ending date FinOption FinPeriodicite roomingit developit fr
47. ate is linked to the Edit button available on bottom left of the reservation form It is built the same way as for other templates using the following tags Informations relative to the chair or to the attendees of a reservation DebutOrganisateur FinOrganisateur Or DebutParticipant FinParticipant NomParticipant name of the attendee use it when attendees are not coming from the contacts list Civilite Nom Prenom contact name and surname Fonction function as define in the list Societe Adresse CodePostal Ville Pays full address Liaison main contact defined in the form Sexe M ale ou F emale Typel Valeur1 type and value for the communication element 1 Type2 Valeur2 type and value for the communication element 2 Fax EMail reserved fields for fax and email of the contact Type3 Valeur3 type and value for the communication element 3 Type4 Valeur4 type and value for the communication element 4 Zone1 Zone2 Zone3 Zone4 Zone5 Zone6 free information fields Notes comments NomComplet full name of the contact as defined in the reservation In the case where the chair is not in the contacts list Facturable invoicable yes no TVA VAT applicable yes no NoTVAIntra EU VAT intracom number EnSommeil sleeping contact yes no Informations systeme DateDuJour date of the day standard format regional settings Dat
48. ated to TE up This is this password that identifies the user the user name and Ae Be careful that all password must be unique and password must be cannot be left as blank Set up a password unique Department IT Department even in a System strategy it can be different to Email contact developit fr the one from the domain Add or remove a user from the list By using this drop down list you can define the user s group Available users categories e Administrateur means Administrator This user group gives all rights within the software in particular the rights to access to the settings The administrator is the only one who is allowed to create new users and manage the settings of the application means Author This user have the possibility to create modify delete reservations It can t change the default settings It could be declared as a Room Manager see rooms settings e Lecteur means Reader This user can only view the reservations scheduled and their details The Administrator is the only one who can delete rooms that have reservations scheduled roomingit developit fr ZT Z dn S Page 15 Rooming it Room management software Define homogeneous groups for rooms sites Site tab In this list you can add all sites that hold your rooms Rooming it File View Room Booki Ako FF All Room Booking lal Annexe Africa fol Annexe America F 011 j
49. ator oom License number or D monstration This license number can be filled in from the File menu Parameters sub menu and the Main tab suolisonb sno uejjaSINW Number of licensed users exceeded If you have more users than the number of licenses you will have an alert for that excess Messa ge utilisateur The demonstration Vous ne pouvez pas utiliser Rooming it car le nombre de licences est version Is not intended to be d pass used in production this is for evaluation only Veuillez prendre contact avec votre administrateur ou Develop it mem ae EN 46 rue Saint Antoine ote 75004 PARIS France roomingit developit fr Page 64 Room ng it Assistance web client portal update Room management software In the Menu you have the direct access to your client portal and download the remote assistance software Rooming it File View Room Booking Reports Exports 1 a 4 Al Room Booking Today Day Week Daily planning of roo 9 booking s for a total of 28h FE Online support Check for updates About Rooming it The remote assistance software give us the possibility to share your screen and help you directly on your system Client portal Your web client portal lets you have all details on your license the dates of your maintenance contract You can also change your personal informations on the client form and h
50. ave the detail of all changes on Rooming it versions suors nb sno uejjaSINW T Develop it Espace client Windows Internet Explorer e OO lie http wwe evene Ce Acc on s x IIE sing p Develop it Espace client Windows Internet Explorer Lee st her des Client Produit oh ir TE Bing 3 Favors sig 6 Sites sugg r s Galerie de composants Gv http www developit fr ds x E Bing ad Develop it Espace client gt Q C1 om Pagev S curit Outils v e ge Favors W Sites sugg r s v E Galerie de composants Develop iit Espace client En 7 GB E mm Pager S curit Outilsy ep ai 2 D lop it eve Op N licence a acha LS Rooming it J gt n Nb produits Accueil Rooming it D connexion b ciona Accueil Niveau d assistance Mes informations personnelles velop UOA PARIE T l chargement velop eS E mail sdacquin developit fr TO Kit d installation 3 Telechar ger maintenant n M I de l util Telechar ger maintenant Adobe Mes logiciels Produit N licence Date achat DR pb na Nb Produit Nb Client Eten Modifications de Rooming it Ls Roorr 12 20 j Affichage De la version 3 0 507 Toutes les modificatio Version 3 0 507 28 Juillet 2010 Ci d b d g d d fi Version 3 0 506 12 Juillet 2010 fe Version 3 0 505 30 Juin 2010 De cn G Intranet local Mode p
51. dre Outils Actions tedaj File View Room Booking Reports Exports 8 0 B amp amp EF Ee Sy ng Today Day Week Month Filter Reports Publish Document All Room Booking Daily planning of rooms 4 Nouveau Aujourd hui 5 Semaine de travail 7 Semaine 31 Le Calendrier Calendrier 3 ao t 2010 fi 44 8 booking s for a total of 25h30 m HE o s mardi 25 octobre 2011 xX 4 octobre 2011 gt Room Gabon Room Belgium Room France Room Brasil Room Italy Room India Room Spain Room polynesia Room Arge Ke lun mar mer jeu ven sam dim 00 40 26 27 28 29 30 1 2 04 e HE wS F SB mo 10 u 22 A3 AE 15 16 05 Say 15 D 2 2 2 B 00 44 24 EZE 26 2 2 3 06 451 31 1 2 3 4 6 00 Q C Aujourd hui 27 10 2011 07 08 CL E Detail re Object 09 Council 00 Chair 10 zt MC DUCAN Paul PM D 301211 1 9 10 11 12 13 14 15 P Number of attendees 127 16 17 18 19 20 21 22 j 5 23 24 25 26 27 28 29 i 13 e oa meeting new 14 DR 2 2 53 4S management project subis RENAUD Fr d ric Groupe de pilotage Station NJ Comment 15 a lers 3 Salle Chine Annexe Afrique w Very important l 1 16 a calendner J Al Options 17 Chair 20 18 Ouvrir un calendrier parta Cofee lg Fruit juice 19 c Normal rent _ Notepad 20 Le j Paperboard E Phone Pr Water 22 00 00 La GF attendees 2 23 X LA 4 m
52. e Data mde on your network patent ER PE Rename that corrupted database as DataOLD mde for example Program Files Develap Raoming D ata0LD mde Database to Compact Into Destinations 2 Program Files Develop AoomingsD ata mde Exit E Start the utility JetComp exe and select your database DataOLD mde E E e ae Ber None Use current language D Encrypt Destination Database a Use database locale when copying data for test columns 3 Database Compact Utility 4 0 Tools Help f Destination is 4 6 database format Database to Compact From Source Z Program Files Develop RoomingD ataO L mde Database to Compact Into Destinations D S Exit Es Select the Additional Compact Options Destination is 3 x database format then click on Compact suolisonb snosuel 2sIN Database Locale Additional Compact Options None Use current language D Enerypt Destination Database Use database locale when copying data for test columns Destination is 4 6 database format i Destination it 3 4 database format Restart Rooming it to check if the repairing process has worked fine 46 rue Saint Antoine 2 75004 PARIS France roomingit developit fr Page 69
53. eDuJourLongue date of the day long format ex friday 12 of january 2011 Detail des r servations Objet object DateReservation date format coming from the regional settings HeureDebut HeureFin start and end time format coming from the regional settings Organisateur full name of the chair NbParticipant number of attendees Auteur full name of the author Synopsis et RCommentaire synopsis and comment RMontantHT RBaseHT0 RBaseHT 1 RBaseHT2 RTauxTVA1 RTauxTVA2 RTVA1 RTVA2 RMontantTTC amounts total for the reservation Confidentielle confidential yes no Statut current status NomSalle NomSite Etage NbPlace NoPoste NomGestionnaire informations coming from the selected room D tail des options DebutOption FinOption Option label of the option TypeOption label of the option group Quantite quantity Multiplicateur multiplicator OMontantHT amount exc VAT PrixTTC price with VAT TauxTVA VAT rate applied roomingit developit fr 9 9 SODIOAUI pue S UBLUNDOG Page 47 Export a reservation at an iCalendar format EN Rooming it Room management software Export a reservation A simple drag and drop lets you export a reservation at an iCalendar format to insert it as a attachment in an email or to add it in your MS Outlook agenda Calendrier Microsoft Outlook ran 3 Fichier Edition Affichage Attein
54. ed as a waiting room and all reservation requests will be automatically placed in that room awaiting other affectation At the end you can move the booking to an existing room and send a confirmation notice to the chair sit gra amp s 46 rue Saint Antoine Qe 75004 PARIS France roomingit developit fr Page 58 Roomi ng it Manage attendees on the web site Room management software Publish an address book of contacts and select them on the web site When Activate the attendees and Include the address book are set in the publication settings you can synchronize the web site with the list of the contacts with the Publication option ticked These contacts publish able must have an email address that will be the link in the reservation request and the file attached E E mail renaud afiliane com W Chair Publication C Sleeping Once published the web site will have an address book and all contacts can be added to the reservation by simply clicking on the select icon E Rooming it Mozilla Firefox SE EEE Saa S bastien DUCOUIN lt ducguin affiliane com gt ML SEE Lis oe FOX Robert lt robert fox com gt Select the attendees MC DUCAN Paul lt pmcducan company com gt ame QS ne a re You can add attendees that are not in the address book use the following FOX Robert robert fox com 8 pro cess MC DUCAN Paul pmcducan company com 8 Name Surname lt e mail domain com gt
55. ed reservation A 19 Updated every minutes detailed on the left side are 50 j j Paperboard window Et 21 Water 220 R ti f oom s reservations for You can select an other re 530 ea reservation by simply clicking i oi TL L y on it iq LE o Maj Num INSER The network version of the software shares the reservations scheduled and let the users in charge of the reception or logistic manage them Colour codes lets you quickly identify the status of each reservation These colours may be associated with labels to qualify reservations They are totally customisable see next pages settings roomingit developit fr Page 10 Roomi ng it Day week and month views Room management software Three view modes are available detailed day view synthetics week and month view Detailed day view Synthetic week view Synthetic month view Rooming t Lie es Rooming t Te es RSI RIC La Do ADI AB mardi 25 octobre 2011 oo mers 24 to 30 octobre 2011 o SORENE octobre 2011 Le a v E O E Number of attendees 12 a og un es les 14 A gt Q mm e co 18 D cn NJ NJ This view let you manage the reservations This view lets you visualise the availability or the This view lets you visualise the availability or eit creation or modification of a reservation drag occupation of rooms starting the first day of the the occupation of the ro
56. enerated document can handle a list of reservations and options within that reservations To generate that kind of document you have some special tags for the lists DebutReservation FinReservation that will declare a block for that list As for the lists of reservations you also have the special tags DebutOption FinOption to declare a block of options Detail of a reservation Objet subject of the reservation DateReservation date of the reservation formatted as declared in your Regional Settings HeureDebut HeureFin starting and ending hour of a reservation formatted as declared in your Regional Settings Organisateur full name of the chair of the reservation NbParticipant number of attendees Auteur full name of the author user of the reservation Synopsis and RCommentaire Synopsis and comments RMontantHT RBaseHT0 RBaseHT 1 RBaseHT2 RTauxTVA1 RTauxTVA2 RTVA1 RTVA2 RMontantTTC financial amounts Totals for the reservation Confidentielle confidential yes no Statut current status of the reservation NomSalle NomSite Etage NbPlace NoPoste NomGestionnaire information from the assigned room Bloc structure DebutReservation FinReservation List of rooms 9 SSDIOAUI pue S UBLUNDOG You can use this following section to handle a list of rooms for a DebutReservation set of reservations Objet DateReservation DateReservationLongue
57. ention official written confirmation proposal or invoice For each contact form you will find a tab with all settings Double click on a document to open the o detailed window containing information e and comments A Criteria t lect th riteria to select the documents F View Room Booking Reports Exports 7 amp 5 119 amp B Document D a g Today Week Month Filt ie tle eae t mnt Without Makes visible the L Fi reservations without any document attached 7 Date imme i Amount exc VAT Amount inc VAT b credtnote Y E RIBART Richard 31 10 2011 Credit note pr Send 0 00 0 00 Date 317 10 2011 T All all r servations up to cCND0001 the 1Q00 first es If no ott er State Bes Of available docu nt Cri SPS i Comment lt m 09 11 2011 fan all X Date Status Start End Room Object Amount exc VAT Amount inc VAT ies un WI 09 11 2011 Option request 09 30 12 00 Room India Expertise 0 00 0 00 gt a ou SS on f List of reservations that have a cas du o fe as Z p ms document attached to or that oo 2 Se mr if satisfy the criteria A s mo HU Remi so co Check or uncheck to select or unselect the reservations shown For chargeable options the list in the list Dunes RSR cone ptite oc will show the amounts to prepare a proposal or for invoicing Lets you select
58. extra directories iia 78 V Icons library 0 2 MB that are necessary to the software When required select the path to your shared folder on the server Rooming 3 1 574 Current selection requires at least 2 5 MB of disk space jE Setup Rooming it Demo Select Destination Location Where should Roomingit Demo be installed This directory on the server must be shared in read and write options that will authorise all client stations to access it using a path like ServerName ShareName or by using a network drive that you can connect when opening the session b Setup will install Rooming it Dema into the following folder To continue dick Next If you would like to select a different folder cick Browse Select here your shared folder B Define the system data source on each desktop client with the ODBC driver SQL Server 4 ministrateur de sources de cr Sc em Remarque pour les param tres de connexion la SS ere source de donn es pr sente sur le serveur SQL contactez a een votre administrateur r seau qui vous pr cisera les EE param tres sp cifiques pour atteindre et configurer cette REA SQL Server connexion Nom du serveur SQL Nom de la base methode d autorisation d acc s notamment UE es eine Pour installer la base vierge sur le serveur SQL ee hatter ee eran demandez a votre administrateur de base de donnees de OK Annuler
59. floo filter applied to the Floor setting in the room form This filter is available for reservations or rooms or both of them You can set the filter for one or several options rooms that will still be visible have the selected equipment in their default options list Floor All Booking Status All Chair All Author All Search options in rooms in bookings E E F Equipment i Chair EE Computer ES Fax CE Laptop RE Notepad WHE Paperboard TE Phone m2 Printer i Efe Projector This cursor lets you choose the minimum number of seats required in the rooms When 0 is selected all rooms are visible i Rooming it Ble View Room Booking Reports Experts 2 A k F a jog 2 gt se 3 ap Room F a Booking Today Day week Month Siter Reports pubish Qoament Daily planning of rooms a 8 bookng s for a total of 25h30 mardi 25 octobre 2011 The cursor set to 10 will reduce the number of rooms visible to that ones with at least 10 seats Room Capacity 10 jeudi 27 octobre 2011 roomingit developit fr 491113 Page 41 taal a p TM Roomi aie it Documents and invoices management Room management software You can create in Rooming it all RTF formatted documents as templates These templates will provide you a set of documents to print available for a reservation or for a chair like room rental conv
60. his contacts list is a common address book for all reservations It lets save chairs or other contacts that will be frequently used Attendees can be dragged an dropped from the bottom to the top from the address book in the bottom area They can also be manually filled in Booking R servation F 3 Attendee E Map Att adee s name i RENADS Frederi PoL01010101 M Every attendee could be graphically placed on the room te re map See next pages Place the elements on the room map Le nombre de participants sera automatiquement d compt du nombre de places disponibles dans la salle amp amp 2 List of available contacts address book i i i DUCQUIN S bastien PO101010101 M A double click on a contact will open the form with QX John P M details for that contact see next page ee SA l daid CS RENAUD Fr d ric M gt RIBART Richard P M Contact ma ZUBULDE J r me Po101010101 M Contact RENAUD Fr d ric amp Identity 4 Contactinformation Notes gt Invoice Name RENAUD Surname Fr d ric Sex M gt Title Mister x S 8 o Function x Company AFFILIANE Show in the list 0101010101 l Buttons that lets add modify e e S duplicate or remove a contact Moble from the address book Name oS AT en Shows or hides the contacts Note in sleeping mode i Cancel amp Close J e Sex roomingit developit fr
61. ic Starting hour Tuss O Synopsis Text Ending hour hh mm AJ Comment Text mi A Ja O LMOET OT artendees umere Author Text 5 characters maxi mum Sa DE pm Status Text Comment Text Author Text 5 characters maximum Status Text W ed C ProgramData Develop RoomingDemo Rooming ini Fe Browse If problems are encountered during the upload a message ask you if you want to continue the upload or stop it in this case reservations will not be uploaded Messa ge uti lisateur La salle Test n existe pas ARA pe 46 rue Saint Antoine a eRe ls roomingit developit fr Page 50 taal a p TM Roomi Ng it Upload a set of attendees from a text file Room management software Import a list of attendees You have in the bottom of the contacts list a button that lets you upload or update your contacts The criteria for the update is based on the email address of a contact that must be unique To upload a file it must be a csv formated document with headers declaring the name of the columns as follow Nom name Mandatory EMail unique email address Mandatory Prenom surname Civilite Mister Madam Upload attendees Fonction function of the contact C ProgramData Develop RoomingDemo Rooming ini rowse Societe Adresse CodePostal Ville company address postal code and city H Synchronize contacts from the Active Directory Pays country Host Z peojdn 4 ae oot
62. ing 3 1574 par l assistant d installation Anon licensed or a demonstration version will show the following window during 10 seconds when you start and when you quit the application During the installation an initialisation file Roming ini is created This file memorise the path to the database the extra directories and the windows settings of the application This file is created in the Rooming it s installation directory To obtain a user licence visit www developit fr z Start Rooming it and work on settings End of this message in 7 seconds First go to the File menu and Setup sub menu to enter the license number we sent you written in the license document To avoid this message enter your license number for the software Menu File sub menu parameters roomingit developit fr Page 4 Rooming it Room management software Start the first installation from the server with the options Data file and Icons library without the other option Program file To do that launch the installation kit provided on the CD Rom This operation will install all the data and will create all extra directories that are necessary to the software Rooming 3 1 574 When required select the path to your shared folder on the server Step Select Destination Location jE Setup Rooming tt Demo Install the software on a local network 1
63. ion Select the desired option then click on the Notice template EE Period Site a Status 3 User Insert button Go to the directory that JE Main o PP ne coton contains the icons library Extras and select ST cpa m the icon you want to insert 5 Persons Hotess amp Secretary s d Translator OE Ji Develop RoomingDemo Extras mes Rent Organiser Nouveau dossier tt i d Normal rent db Adobe a a Alarme Cloche g Equipement Gla ons vif Special rent J ALM S Anniversaire Cocktail ci Facturation Hamburger E G Services d Alwil Software Appareil photo Colis Fax Homme 2 Cakes d Apple Bloc no tes1 p Crayon _ Femme 2 Horloge Cofee di Apple Computer Lai Bloc no tes 2 2 Croissant J Fromage Hot dog KT de Application Data Bouteille de vin Donuts _ Fruit ananas imprimante i Fruit juice Ji Canneverbe Limited Cadenas Drapeau bleu Fruit banane gt Journa l iN d DAEMON Tools Lite Caf E Drapeaujaune Fruitf Jus d orang di Desktop Calculatrice Drapeau orange Fruit orange g Lampe d Develop 2 Cam Drapeau Fruit past q Lecteur CD Ji Roomin gDemo amp Camion Drapeau roug Fruit p ig L Documen t cD Drapeau vert Fruit pomme Monit Ji Et Chaise Drapeau violet 4 Fruit raisin Monnaie Ji Icones Clavier a DVD P G teau Jd Musique Ji
64. it Install a desktop client MS SQL version 3 Room management software On each and every client station start Rooming it for the first time and select the path to the file Data mde over the network and all paths to extra directories Extras Icons mages and Documents This process will create an initialisation file Rooming ini that will store the path to the database file Data mde and to the resources directories of the application Remark after the installation of the first client station and its first launch you can get the file Rooming ini created in that station You can then copy it at the same place onto other clients stations That file is located and should be located to the default directory C Program Files Devel op Rooming or the one defined during the installation Sous Vista ou 7 le chemin peut se pr senter de la fa on suivante C Progr ammes Devel op Roomi ng At the end you should have the following configuration On the client station On the database server g bs sq 4 U SiteWeb Rooming Rooming e Rooming Docurnents Extras Icones Images Data xe manifest Q Define the personalisation setting of the software Then login as an Administrator in Rooming it from a client station and create the users accounts and passwords see section create and modify users accounts All settings must be prepared for your company and your personal organisation do no
65. ith a licensed version installed on it The command line to run in the scheduler is c Program files Develop Rooming Rooming exe SynchronisationActiveDirectory ms 75004 PARIS France roomingit developit fr Page 52 ie Q D mn Rooming it Room management software Reports available are displayed in the Reports button in the tools bar These reports will display a preview on the screen They are depending on the current criteria Site and Date in the main screen confidentiality for rooms and reservations and more criteria to select if any All Print listings and labels printing settings are memorised for each desktop station in the rooming ini file saved in the installation directory of the software The reports Occupation of the rooms and Occupation of the rooms by direction are available for administrators only E Li Reports Publish Document Labels of attendees Booking form detailed 1 Booking form simple List of documents List of bookings Bookings of the day Occupation of the rooms Occupation of the rooms by direction Daily planning Daily planning of rooms Wedgkly planning of option groups Weekly planning of options Weekly planning of rooms Neekly planning of sites Monthly planning of rooms Printing criteria Lo Crit re d dition You Starting 01 09 2011 obtain Ending 30 09 2011 Direction
66. lient station On the database server sub menu Parameters 4 Rechercher dans RoomingDemo pP 4 Rechercher dans RoomingDemo pe w Til a Lil es Sipi k N ps i r E H r E ka Pi h lt 2 i J l 7 AGT ae 1 SiteWeb Roaming Rooming e Reoming Documents Extras Icones Images Data xe manifest a Define the personalisation setting of the software First go to the File menu and Setup sub menu to enter the license number we sent you written in the license document Then login as an Administrator in Rooming it from a client station and create the users accounts and passwords see section create and modify users accounts All settings must be prepared for your company and your personal organisation do not hesitate to take some time and think about it roomingit developit fr 4 y uolze e3sSU Page 6 Gar p TM Room Ng It Install a desktop client MS SQL version 1 Room management software Start the first installation from the server with the options Data file and Icons sees ss library without the other option Program file ee il Which components should be installed To do that launch the installation kit provided on the CD Rom Select the components you want to natal dear the components you do not want to Custom installation v This operation will install all the data and will create all
67. m Belgium Name Room Belgium Add a room Add a new room Number of seats o Preparation minutes Releasing minutes Phone number Publication E Confidential Sleeping Manager Andy FOX Default status Reserved Y Booking s author is alowed to change the status Other authors are alowed to modify the booking Explanation of information fields e Phone number phone number if available in the room e Publication e Confidential e Manager name of the manager of the room it has extended rights modification of reservations status add or delete a reservation even if it s not the author change of the defaults elements of this room e Default status default defined status for new reservations for example you can e Sleeping prepare a status requested then validated to manage the validation circuit between authors of reservations and the room manager roomingit developit fr You can attached options a picture and a map to this new room see below You can define in minutes a duration for preparation and releasing of the room to prevent meetings too close to eachothers That can also get time to the cleaning service to prepare that room All reservations created in that room will have this default setting If you do not want to manage the validation circuit uncheck the first checkbox otherwise think about setting the default status and the name of the manager
68. management software During the creation of a reservation default options will be automatically prepared To define the default options in a room double click on the room header this will open the room form and you will have the default options available for that room third tab from that reservation form Room header Room Room You Room Belgium obtain ae ib c Equipment Quantity Option Price exc VAT Add or remove an option Be Chair click with the left mouse button on the pi Computer ai 1 Normal rent 120 00 object you want to add and stay pressed i En 1 Notepad ff Eh Fax On Laptop ipl Printer To add that option Drag your mouse from notepad amp 1 Secretary the list in the bottom to the one in the top i Paperboard E Phone When the mouse cursor have a little l Printer X symbol near it release the mouse button coul TP the object is Dropped ff Ml Screen 4 CM TV set 4 Video recorder el Fy Persons PE Hotess Secretary From the list on the bottom of the window Translator El Rent This button remove the selected Gi Normal rent option from the list z aa Special rent 2 a Bp services P Cakes This button opens the add remove options window See hereafter 9 Close roomingit developit fr ZT OL uoneniesoy Page 38 taal a p TM Roomi aie It Manage the invoices for reservations Room manage
69. ment software The Option tab from a reservation lets you define all billable elements and services in that reservation Option tab The settings of invoicing rules can be done for each chair from the Inovice tab in the contact form Booking R servation Detail 88 Attendee Ae Option E3 Map Number Option Quantity Amountexc AmountincV 20 Chair 20 wil Cofee 1 ig 1 Fruit juice 1 1 Normal rent 1 Notepad 1 1 1 Invoice tab in the contact form Conte Double click Contact on the option RENAUD Fr d ric to change its z Lets you define if this price Invoice contact is subject to the Invoicable VAT VAT 120 00 141 00 1 i 1 Paperboard gl 1 Phone Amount exc VAT VAT 17 50 VAT 5 50 VAT 0 00 Amount inc VAT 120 00 21 00 141 00 i a amp Equipment 1i amp Chair EU VAT intracom FR7212456 78900039 i M r Show prices i Laptop Notepad f i Paperboard El Phone amp Printer T Projector f M Screen l CM TV set Naraann m ZT TT ee You can set up the VAT rule either from the Excluding VAT amount or from the Including VAT amount this rule will avoid any rounding problems You can define an options group that can hold your renting prices ARA 4 w 46 rue Saint Antoine rem 79004 PARIS France
70. nnected to the Roomingit database you will have that specific message and the update is not done Your structure needs to be updated x tf ig P We recommend to backup your data before doing the update In case of problem you could get back to this backup X Some users are still connected the process is not possible J Would you like to start the update 0 Attention a non licensed version demonstration version can not be updated You have to uninstall and do a complete install again with the deletion of the default installation directory after the uninstall step When the update is done all other users can start it again roomingit developit fr Page 63 Room ng It Software version and license Room management software Am I in the latest version You have in the menu bar of the application a menu and a About Rooming it submenu that let you identify the current version About Rooming it Version 4 Roomingit 31 57 Software designed by Develop it Copyright 2001 2011 Structure 3 1 550 Serial Software version number Version number of the database structure This number must be in relation with the software version number see update notices if required for the structure Web site www developit fr E mail roomingit developit fr Fax 33 142 725249 This product inclades software developed by vbh ccelerator http e bacceler
71. oiii E 15 08 2011 14 07 2011 13 06 2011 _Jo2jo6 2014 25 12 2012 11 11 2012 01 11 2012 15 08 2012 14 07 2012 28 05 2012 17 05 2012 08 05 2012 01 05 2012 09 04 2012 01 01 2012 25 12 2011 11 11 2011 01 11 2011 15 08 2011 14 07 2011 13 06 2011 02 06 2011 08 05 2011 01 05 2011 25 04 2011 ONY 2011 Armistice 14 18 All saints Assomption F te Nationale Pentecost Jeudi Ascension Victoire 1945 F tes du travail Easter New year Christmas Armistice 14 18 All saints Assomption F te Nationale Pentecost Jeudi Ascension Victoire 1945 F tes du travail Easter New year User message The reservation of the 01 07 2011 is inside the Summer holidays p Do you want to set it anyway roomingit developit fr ZT OT dns Page 23 D Room aie It Personalise the information of the contacts forms Room management software Customise menu From the Customise menu you can define the content of all drop down lists in the contacts forms Personalization age 4 Personalization Information group Information details Information list Label E civilite Simple list 5 Fonction Simple list es Add an element button that will be pd 7 SA A available starting from the 3rd A Pays Simple list TypeValeur Simple list characters entered in the a PE enumeration field aa A
72. oming it in this example date are setup with 04 05 2007 format and not 04 05 2007 You have to check your regional settings for all your clients stations suolisonb snosuel 22sIN i Personnaliser le format Nombres Symbole mon taire il Heure Date Exemples Date courte 03 08 2010 Date longue mardi 3 ao t 2010 aa i This error message may not be Date courte jj MM aaaa x relevant since the version 1 2 126 that Date longue ji j MMMM aaaa takes care of dates and numbers formats from the Windows Regional Settings Signification des lettres j jj jour jjj jijj jour de la semaine M mois a ann e The separator for the dates If this message pops up check that your Cendrier must be the symbol software version is greater than 1 2 126 Si une m avec chiffres elle est comprise entre menu and About Rooming t If it iS not the case do a software update ler jour de la semaine lundi z Cliquez sur R initialiser pour restaurer les param tres par d faut pour les nombres les symboles mon taires les R initialiser heures et les dates PN 46 rue Saint Antoine om Qe 75004 PARIS France roomingit developit fr Page 67 aa a p TM Roomi aie It Error message Minimum version x x xxx required Room management software Using the MS J et version you may have an alert when the program starts amp Rooomingit i
73. oms starting the first with the mouse of a reservation change of a week and week by week day of the month month by month room or of a duration e Only the day view lets you create or modify a reservation e You can quickly change the current view to another with the dedicated buttons Today Week and Month on the top of the window e in the week or month view you can get back to the day view by double clicking on the desired day e In the week view a little red line shows the current time e The cell content day room in the week or month view will only show the reservations scheduled in the working hours defined in the main settings of the application e The button Today lets you get back automatically to the current day in red 46 rue Saint Antoine Frame 75004 PARIS France roomingit developit fr Page 11 aa a p TM Roomi ng It Understand the ergonomics of Rooming it Room management software Standards buttons Principals of Drag and Drop En Add an element to a file or a list FF qj Del R the selected element a Seven elete emove the selected element _ EE Es Ever 8 atiendee AP Option map Left click on the object you would like to bird Quantity Amountexc AmountincV 7 drag and stay pressed with the mouse YW Let you access to the modification form for the e fz button H selected element d
74. ot want to install Click Next when you are ready to continue Custom installation V Program file 11 7 MB E Data file 1 7 MB E Icons library 0 2 MB Current selection requires at least 12 4 MB of disk space PER AE TS CUS Page 5 ie Q Ss D en p TM Room ale IT Install the software on a local network 2 Room management software On each and every client station launch Rooming it for the first time and select the Anon licensed or a demonstration path to the file Data mde over the network and all paths to extra directories Extras version will show the following window cons I mages and Documents during 10 seconds when you start and when you quit the application This process will create an initialisation file Rooming ini that will store the path to the z database file Data mde and to the resources directories of the application Remark after the installation of the first client station and its first launch you can get the file Rooming ini created in that station You can then copy it at the same place onto other clients stations That file is located and should be located to the default directory C Program Files Devel op Room ng or the one defined during the installation End of this message in 7 seconds At the end you should have the following configuration To avoid this message enter your license number for the software Menu File On the c
75. rom the menu bar of the software you can start a backup of your data This backup will include the Data mde file the directories that contain graphical objects Icons and Images directories and the directory that contain templates and generated documents D P BO gt E Documents Icones Images Data mde ROOFOS31 2ip Backup directory You can select the directory where the backup file C TEMP i will be saved suolisonb snosue eosip Start the backup process The name of the resulting ZIP file is automatically generated with the following rule RO date formatted like yymmdd zip G To restart from a backup file you just have to un archive that backup file with your preferred software WinZip WinRAR 7 Zip PowerArchiver and replace all files in the installation directory or in the network directory if you are using a network version If several backups are done and stored at the same place the same day the previous backup file will be deleted and replaced by the last one roomingit developit fr Page 61 Roomi ng it Software deployment Room management software If you are in the situation where you have to install an important number of clients you can proceed to a silent and automatic installation by using the command scripts available with the licensed version of the installation kit A silent installation from the installation kit can be done with the following command script
76. rot g d sactiv fg R10 a a reas Termin Intranet local Mode prot g d sactiv fg 7 K100 LE SSS SS TT a roomingit developit fr Page 65 ie a p TM Roomi ng It Error message 3261 when the software starts Room management software You may have an alert when the program starts Rooming it i Erreur d ex cution 3261 La table Configuration est verrouill e exclusivement par l utilisateur Admin sur l ordinateur DUNE may aa This message is mainly due to a problem with the rights accorded to the current user It does not have the permission to write on the file Data mde on another computer or a maintenance operation is running With a server or with data share from another computer ask your administrator to check your user account and login session on the shared folder to make sure you have full access to the file Data mde and Rooming it directories suolisonb snosuel 22sIN roomingit developit fr Page 66 a p TM Roomi ng It Error message 3075 when the software starts Room management software You may have an alert when the program starts f Erreur d ex cution 3075 Erreur de syntaxe dans la date dans l expression Site 1244904177 And DateReservation 04 05 2005 1 The more often this message means that the date formats in the regional settings from the control panel has been personalised and are not well adapted for a use with Ro
77. s not up to date on this computer a version 1 4 165 minimum is required Please contact your administrator This message means that your database structure has not been done yet and the Rooming it program in your desktop station is too recent to start correctly An update of the database must be done To do that database update first ask to all your users to quit Rooming it application then restart the software only one person from your station the update process will automatically start with Rooming it refer to Various questions software and data update suolisonb snosue eosip Attention a non licensed software demonstration version could not be updated You have to uninstall and fully reinstall the application with the deletion of the default installation directory of the software roomingit developit fr Page 68 Roomi ng it Repairing a database with J etComp Room management software If your MS J et database has been corrupted after a network failure for example you can use the Microsoft utility J etComp exe to repair it Fill in the field Database to Compact Into Destination with the name Data mde enter it with your keyboard do not use the select button Database Compact Utility 4 0 Tools Help Ask all users ti quit Rooming t If you are running Rooming t as a basckground task on a server make sure all process are stopped on that server Do a backup of your database fil
78. sonal RENAUD Fr d ric RENAUD Fr d ric comments z You can choose and set amp Identity ws up the content of these A Surname Fr d ric a a several lines The Enter S ick on one of these i Tie A 5 radio button to select the ee Zp code Company AFFILIANE information that will be City All countries are previously visible in the contact list nr Show in the list Country registered You can also oma change this content from Co 0101010101 Fai Button that lets you start Age the Customize menu a P f your Windows default mail field Pays Gj software and send an email to that address E mail renaud affiliane com ce f Button that let lets you include that contact to the contacts list in the web site The labels for these Information zone can be personalised from the Customize menu fields Info libres Chair Publication C Sleeping Let you declare this contact available in the Chair dropdown list in the reservation form Each label could not have more than 12 characters Select the contact information type Rooming it remembers the selection for each contact You can set up the content of that list from the Customize menu You can define the default information for new contacts by dicking in the Hold button roomingit developit fr Page 37 rr Q D mn p TM Roomi ale It Personalise services or equipment options Room
79. t hesitate to take some time and think about it roomingit developit fr Z L uorze e3sSU Page 9 tall p TM Room ale IT Understand the interface of the software Room management software The default screen when the application starts shows all reservations of the current day Parameters oe n CA a S os ae oe ee Quick access buttons for main a R i ar Today Day Week Month Filter E Publish Document functions of the application Sn Daily planning of rooms Selection of the group of H 8 booking s for a total of 25h30 ee rooms to limit the number 4 ctobre 2011 E R Gab Ri Belgium Room IE Room Brasil Room Ital Room India Room 5 Reem palynesia Room Arge f E of columns eae D z d m Room header double click on this SDS 0 fi header to access to room form lt 05 Months selection s n M 2 x 2 details Q 44 244357 26 2 2 3 06 m 451 Al 1 2 3 4 5 6 C2 Aujourd hui 27 10 2011 077 Single click day pe 08 View selection daily weekly or D selection Object 09 monthly 2 Council 107 D Chair A D MC DUCAN Paul 11 P 44 0 4587 321 211 Number of attendee 12 You can change the rooms order by a 5 Detail of the selected Synopsis 13 simple drag and drop reservation ati esa iad 14 only available for admins De Comment 15 N Very important w g 16 00 AM options I 17 Marker that shows the Chair 20 18 Current hour select
80. the type of document to create Change the status for the selected The newly created document will appear in the set of reservations list in the bottom side of the window at 46 rue Saint Antoine Em 75004 PARIS France roomingit developit fr Page 42 ie Q D en Rooming it Room management software Manage the merging fields in the documents 1 A complete set of merging fields is available to prepare templates for documents General information concerning the document itself TypeDocument label of the document type DateDocument date of reference of the document NoDocument unique number of the document receipt pad Financial amounts for the document s foot MontantHT amount exc VAT BaseHT0 amount not subject to the VAT BaSeHT1 amount Exc VAT basic fee for VAT 1 calculation BaseHT 2 amount Exc VAT basic fee for VAT 2 calculation TauxTVA1 rate for VAT 1 TauxTVA2 rate for VAT 2 TVA1 calculated amount of the VAT 1 TVA2 calculated amount of the VAT 2 MontantTTC amount with VAT MontantEnFrancaisUnite euros DebutCentime et MontantEnFrancaisCentime cents FinCentime amount written in letters only for the French version Commentaire comments written on that document Etat validation state of the document Information about the current user CodeUtilisateur user code of the current user NomUtilisateur full name of the current
81. tion as a process running in the background Automate web publishing from a desktop You can schedule an automatic command line task from a desktop station that have a licensed version installed The command line to declare the task to the scheduler or to a batch process is the following S Burysijqnd qo C Program Files Develop Rooming Room ng exe PublicationAutomat que PublicationAutomatique is the parameter to open the window and start the publication that window will be closed at the end of the process The task scheduler should be running even if the session is closed In this i The path in these examples are case the execution context has no network drives Make sure your paths in defaults during Rooming it installation Rooming ini are correctly set up and available for the account to have the It may change depending your process running properly operating system version or your own installation process and settings You should prefer setup Rooming ini in with paths like Server Share Rooming rather then using network drives Then check that the user defined to run the task has enough authorisations to that folders roomingit developit fr Page 57 tall p TM Room ale IT Creating booking from email requests Room management software To create bookings in Rooming it using the file file attached to the email file reservation roo The room manager can create the booking directly in Rooming it
82. ubscribed to our hosting service for your web site we will provide you the subdomain address the account and the password required Publication 2 Publication FTP server Host demo roomingit fr Directory httpdocs Account myaccount Password SEES Settings E mail demo roomingit fr Publish Theme Green 7 V Indude chairs V Incdude the of attendees Indude synopsis Indude comments V Enable rooms selection V Enable options selection V Enable attendees input Web server Host http demo roomingit fr Publish the room agenda to your site 6 mons of booking Indude programs Indude rooms W Include the address book roomingit developit fr Test the connection to the FTP server with the current settings memorise the response and disconnect This test does not put or remove any file It just validate FTP settings before publication The theme will be changed if the option Include programs is checked Include programs this will send the scripts that are necessary to run the site as expected this option must be checked to generate the site after the first installation when the site has been moved to another location when the site is not running properly or after an update of the software Include rooms this will send or send again the rooms settings maps pictures names in case of you changed something Note rooms in a Sleeping position will not be published
83. user only when the security has been set up Information from the chairs of the reservations Civilite Nom Prenom chair identity Fonction function as defined in the list Societe Adresse CodePostal Ville Pays full address Liaison default contact information defined in the form Sexe M ale or F emale Typel Valeur1 type and value of the contact information number 1 Type2 Valeur2 type and value of the contact information number 2 Fax EMail fax and email dedicated zones of the contact Type3 Valeur3 type and value of the contact information number 3 Type4 Valeur4 type and value of the contact information number 4 Zonel Zone2 Zone3 Zone4 Zone5 Zone6 free information fields Notes comments NomComplet full name of the chair as declared in the reservation when the chair has not been saved in the address book Facturable billable yes no TVA VATable yes no NoTVAIntra EU VAT registration number EnSommeil contact sleeping yes no system information DateDuJour date of the current day at standard format settings from Regional Settings 9 Z Sa2ioaui pue sjuswun20G DateDuJourLongue date of the current day at long format ex Friday January 12 2008 NomFichier File name roomingit developit fr Page 43 tae a p TM Roomi ng It Manage the merging fields in the documents 2 Room management software A g
84. using the file attached to the email generated in the reservation request in the web site To do that simply drag the file reservation roo attached to the email the manager received and drop it to the Rooming it main screen You can also double click on the attached file to dreate it automatically The manager declared will receive an email with The visitor is sending its reservation B aldetik anda on oo attached will create the reservation on Rooming tt The chair all request from the the web form bo tee options requested and attendees will be created too Ts z z E E A E N Rooming it Asking for a booking Mozilla Firefox _ Demande de reservation de salle Message Texte brut 5 Asking for a booking i Fichier Edition Affichage Insertion Format Outils Actions Auditoire Ga Salle Belgique Salle C You would like to book a room please fill in the form below a m 7 R pondre R pondre tous Transf rer 4 Les sauts de ligne en surnombre de ce message ont t supprim s Date 09 11 2011 o0 Time from Sel to 11 30 De RENARD Date mer 04 08 2010 10 54 08 Room Salle Belgique A Frederic RENARD Number of people S oo estimation Objet Demande de reservation de salle Video projector Yes Pi ces jointes a reservation roo 1 Ko S t Burysijqnd qo
85. ustomisable Y Settings o Status This is a RGB decimal colour value 24 Main Document Invoice l Option That memorise the colour you chose Notice template FE Period A ste staus 88 User M Cancelled Click on the drop down zone will open a colour panel Confirmed i important Option reque i MReserved Status x Status Sa Here you can change the label of Label Reserved reservation s status or add more Color I status according to your needs ZT 9 dn3ss Change the colours for the status of the reservations To change a status colour select the colour in the dedicated colour panel In the View menu it is possible to display the chosen colours h Single click ia Rooming it Today Day Week Month h You obtain Filter Couleurs personnalis es EEEEEEE amp EEE D finir les couleurs personnalis es gt gt J Tools bar k Status bar Option request Reserved Legend ae een 46 rue Saint Antoine creer 75004 PARIS France roomingit developit fr Page 19 LRQ FF Room ale IT Define the mails that will be sent to the chair and attendees Room management software Notice template tab You can define the subject and the body of the mail that could be sent to the chair or attendees of a reservation at the author or at the room manager when the em

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