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USER AND INSTALLATION MANUAL

1. co q N Lu O O ur O O I q c o T gt Q oO x Z T gt Z O lt x Y QO Z lt or LL ep User and installation manual O link The manufacturer OWANDY reserves the right to make modifications to its products or to their specifications in order to improve the performance quality or ease of production Specifications of products or accessories may be moditied without prior notice No part of this publication can be reproduced transmitted transcribed or translated without the approval of OWANDY This manual is the English translation of the French manual OWANDY Le Coruscant 2 rue des Vieilles Vignes F 77183 Croissy Beaubourg FRANCE Tel 33 1 64 11 18 18 Fax 33 1 64 11 18 10 USER AND INSTALLATION MANUAL Owa ndy Summary 1 INTRODUCTION lines E nd civ suep ne ncna nie enccCe nee con eines Gerde Donne one ste cet in 3 1 1 Description ofthe Syste 2 8 8 EE donnes wis hate sains eemerteh een 3 1 2 ICONS appeanngii TNE MANOIR one e eee aes 3 2 APTITUDE FORU E ee E E E 3 3 NS UT TION SR a ae ne den RO ee eee nd ne 4 3 1 CAO EE EEE E E AEE 4 3 2 Minimum CONIQUPATIOM en cena a Eaa EEA eee ee et 4 3 3 Installation of the O link software iii 4 sA OVNI OO TR E ee as one ei 5 OR SD ne ee ee ee eee 5 3 5 1 Setup of an automated link with a patient management software 6 3 5 2 DOUDOU A TRS scas cas aeeesena es
2. fields of the O link toolbar This function is only possible in case of synchronization link with patient data if the synchronization link is set up with the patient file number the fields are grayed and locked and input is forbidden this to make sure that all the required data for the creation of a new file is available when launching QuickVision O link Rev 1 Page 12 16 USER AND INSTALLATION MANUAL Owa ndy 1 Input the name and first name of the patient in the Name and First name fields in the O link toolbar the Tab key of the keyboard allows changing between fields visually make sure that the fields of the O link toolbar do display the same data as the patient file open in the patient management software As soon you start manually inputting data in the Name and First name fields of the O link toolbar the refreshing of the toolbar is suspended for about 20 seconds allowing for a complete input of both fields After having launched QuickVision the refresh will revert once again to every 5 seconds t 2 OV Click on the QV button or use the enter key of the keyboard to launch the QuickVision imaging software in the foreground If the patient file already exists in QuickVision it will be opened and displayed if the file does not exist it will be created using all the available linked data then displayed 3 Make sure that the file opened in QuickVision displays the same data as t
3. displayed in red this indicates that these fields are mandatory and must be filled in the File ID field is used to create or select a patient file in QuickVision and the fields Name and First name are used to fill in the corresponding fields of the patient file in QuickVision O link Rev 1 Page 7 16 USER AND INSTALLATION MANUAL Owa ndy 8 10 11 12 13 O link With the left mouse button click on the link creation field displayed to the right and keep the button pressed down then move the mouse towards the field of the patient management software with which you wish to link the field selected in O link If the field is recognized by O link as a field with which a link can be created the field is displayed with a red frame Release the mouse button to create the link between the field of O link and the corresponding field of the patient management software If no red frame is displayed around a field this indicates that the field is not a field e g simply displayed text or that it is protected and that O link cannot link with it In that case the patient data needs to be inserted manually in the O link toolbar before launching QuickVision from O link please refer to the chapter explaining the manual link In the example below select first the Name field in O link click in the link creation field and keep the left button depressed while moving the cursor to the Name field in
4. 5 Click on Save to save the setup file in INI format and return to the preferences window 6 Click on OK to exit the preferences window 8 5 6 Import of a link setup with third party patient management software It is possible to import a setup created on another workstation so as not to have to recreate the same setup on all workstations on the same network or on workstations of referring practitioners 1 Launch O link and open the Programs tab in the preferences window 2 Click on the Import button O link Rev 1 Page 10 16 USER AND INSTALLATION MANUAL Owandy 3 Inthe file opening window that is displayed select the file to import INI format a Open OU Desktop gt v Search Desktop Organize New folder Favorites ME Desktop CJ Libraries 2 Homegroup B Pc jJ Computer amp Local Disk C ca Data D 3 DVD RW Drive E 3 DVD Drive F Removable Disk H Filename O link data Software ini Od O link data Software ini Configuration settings 560 bytes Fichiers ini ini 4 Click on Open to import the setup saved in the INI file in O link 5 Click on OK to exit the preferences window 3 6 Use of O link The O link toolbar can be positioned anywhere on screen so that the toolbar can be pinned and always be visible in the foreground on top of
5. correct version of QuickVision is selected in the Imaging software drop down menu If version 3 and 4 is installed on the same computer both versions will be listed in the drop down menu with the mouse select from the drop down the version that you wish to use Open the Programs tab in the preferences window Click on the Add button this will unlock the input fields Input the name of the link setup in the first field Name of the tab the path will be filled in automatically during the creation of the links of the fields In the Link to QuickVision with drop down menu select the type of link to use a Link to the patient management software with the patient data fields Name and First name this is the recommended method to link with the patient management software as each patient is identified by two fields O link Rev 1 Page 6 16 USER AND INSTALLATION MANUAL Owa ndy b Link to the patient management software with the patient file number of the patient management software File ID field this link method with the patient management software should only be used when specific file ID numbers are used in the practice and that you wish to continue using this unique identifier for each patient with this method there are risks of de synchronization CAUTION in case of a link with the patient file ID of the patient management software the QuickVision 3 or 4 database must absolutely b
6. fields are not displayed as fields or that they are protected In that case it is possible to use O link in manual mode by inserting manually with the keyboard the Name and First name data in O link 1 3 5 3 3 5 4 O link Launch O link and open the General tab in the preferences window Select No link in the Patient management software drop down menu Launch O link and make sure that in the General tab the correct version of QuickVision is selected in the Imaging software drop down menu If version 3 and 4 is installed on the same computer both versions will be listed in the drop down menu with the mouse select from the drop down the version that you wish to use Click on OK to exit the preferences window Modification of a link setup with third party patient management software The creation of a link setup can be interrupted at any moment with the Cancel button Start the third party patient management software and open a patient file any file Launch O link and open the Programs tab in the preferences window In the list of programs select the setup to modify In the Link to QuickVision with drop down menu select the type of link to be used and or modify one or more field links by following the link creation procedure explained higher up Click on the Save button to save the modification of the setting Click on OK to exit the preferences wi
7. sure that the O link software is not started when launching an installation update AUS A shortcut is added to the Windows desktop that allows starting the program manually If the shortcut does not appear it can be created manually by right clicking file C Program Files OWANDY O link O link exe and selecting the Create shortcut option The shortcut can then be moved to the Windows desktop O link Rev 1 Page 4 16 USER AND INSTALLATION MANUAL Owa ndy 3 4 Overview of O link Pinning O link toolbar O link options menu Link fields with management software be t 3 A a ID Name First name ov re Please make sure to check the comespondence of the patient file in Quick Vicion Open Windows virtual keyboard Launch QuickVision with linked data 3 5 O link setup The O link menu opens by clicking on the Menu button and proposes the following choices e Open the O link setup window Fin A First name e Display the O link About window E f erences About l e Exit the O link software yr 7 dence of the patient file in Quickvision it The setup window of the O link preferences contains two tabs that allow the user to select and create links between QuickVision and third party patient management software Cn Preferences General Programs T Execute at Windows startup Window always on the foreground Language English lt Patient management software No link
8. the patient file of the management software or data manually inserted in O link to open and or create a corresponding patient file in the QuickVision imaging software CAUTION The O link software uses a combination of data fields of a patient recuperated from third party patient management software or entered manually with the keyboard in O link the input of the fields in the third party management software or in O link can be made by different persons and the data can therefore contain variations typing errors abbreviations etc It is important to always make sure that the data from the file that was created or opened in QuickVision corresponds well with the data input in O link or with the data of the patient file in the patient management software 1 2 Icons appearing in the manual This icon indicates a REMARK please read in full the elements marked with this image This icon indicates CAUTION the elements marked with this icon refer to security aspects 2 APTITUDE FOR USE The O link software is intended to be used in dental practices The users are healthcare professionals dentists or assistants The operator must know how to use a computer and related software in order to easily use the functions of the computer O link Rev 1 Page 3 16 USER AND INSTALLATION MANUAL Owa ndy 3 INSTALLATION 3 1 Precautions CAUTION Install your patient management software and the QuickVision 3 or 4 imaging so
9. the patient management software If the field is displayed with a red frame release the mouse button to link the fields Name First name M SAMPLE THOMAS ln Preferences D Practitioner Name Software Path C PDBMSSoftwatgexe SAMPLE THOMAS NS l Select each field to link in O link and link it in the same manner with the corresponding field in the patient management software It is recommended to link the 5 available fields in O link this allows all corresponding fields in QuickVision to be filled in and allows for a unique identification of the selected patient in case of homonyms 1 Born 12 12 1999 Social security number The proper functioning of the recuperation of data in O link from the patient management software can be tested using the Test button This will display the data recuperated from the patient file that is open in the patient management software Click on the Save button to save the setting In the General tab the new setting is automatically selected in the Patient management software drop down menu If this in not the case select it with the mouse in the drop down menu Click on OK to exit the preferences window Rev 1 Page 8 16 USER AND INSTALLATION MANUAL Owa ndy 3 9 2 Setup of a manual link Occasionally it will not be possible to link O link with third party patient management software when the data
10. 4 imaging software Quick Vision 3 16 3 21 4 The General tab allows for the set up of e Automatic launch of O link at computer startup e Display of O link on top of any other Windows program e Selection of the display language of O link this drop down menu displays all the available languages for the O link interface other languages can be added later on e Selection of a link setup with a third party program this drop down menu displays all the setups created in the Programs tab e Selection of the QuickVision imaging software this drop down menu displays all the versions of QuickVision that are detected on the computer O link Rev 1 Page 5 16 USER AND INSTALLATION MANUAL Owa ndy En Preferences The Programs tab allows for the following functions 3 9 1 Creation of a link setup with a third party patient management software see further down Modification of a link setup with a patient management software Import and export of a link setup with a patient management software Deletion of link setup with a patient management software Setup of an automated link with a patient management software The creation of a link setup can be interrupted at any moment with the Cancel button Start the third party patient management software and open a patient file any file Launch O link and make sure that in the General tab the
11. Page 13 16 USER AND INSTALLATION MANUAL Owa ndy L un 4 Q _ Click on the QV button or use the enter key of the keyboard to launch the QuickVision imaging software in the foreground If the patient file already exists in QuickVision it will be opened and displayed if the file does not exist it will be created using all the available linked data then displayed 5 Make sure that the file opened in QuickVision displays the same data as the patient file that is open in the patient management software 6 You can now acquire new images in QuickVision or manipulate old images opened from the library in QuickVision Please refer to the user manual of QuickVision for more information regarding the available functions If multiple Combinations of Name and First name are found in the QuickVision database the first file of the list of homonyms will be selected and displayed on screen simply select the correct file using the Previous patient and Next patient buttons of QuickVision 3 6 3 O link tools 3 6 3 1 Pinning of O link To be able to always visualize the O link toolbar and access its functions the toolbar can be pinned down locked in the foreground with the Dock button aP 3 6 3 2 Open the virtual keyboard The computer keyboard is not always available e g when for use at the chair To allow for data input with the mouse it is possible to open the virtual keyboard of Windows with t
12. e empty new installation of QuickVision If QuickVision already contains patients you risk opening the wrong patient file in QuickVision as the Name and First name fields are not used for the unique identification unique of a patient It is important to verify that the correct file has been opened in QuickVision before making any acquisitions Preferences General Programs Programs Name LINK Path Fields Link to QuickVision with Patient data x Name X7 M N Fit name ns File ID Date of birth Social security number In case of a link with patient data it is imperative that these 2 fields are linked to the patient management software 7 In case of a link with patientfile ID it is imperative that these 3 fields are linked to the patient management software These fields must be linked and contain data to quarantee the proper functioning of O4ink impot Epot Add Cancel OK Cancel 7 Using the radio button select the field to be linked by default the first field Name is selected When the link with patient data is selected the fields Name and First name are displayed in red this indicates that these fields are mandatory and must be filled in they are used to create or select a patient file in QuickVision When the link with patient file ID is selected the fields Name First name and File ID are
13. ftware before installing the O link software as it requires these software programs for the setup of the link It will not be possible to set up O link if a version of QuickVision is not installed the menu options will be grayed and locked 3 2 Minimum configuration The computer installations that do not correspond to the minimum configuration can prevent the proper functioning of O link Verify the specifications of the computer s before the installation Operating system Windows XP SP2 Vista 7 or 8 32 and 64 bits Computer 2GHz processor or higher Memory RAM 1 GB Required hard disk space 30 MB QuickVision version 3 16 3 21 or higher 4 1 or higher Please also take into account the minimum configuration for the installation of your patient management software and the QuickVision imaging software different specifications for QuickVision 3 and 4 3 3 Installation of the O link software Double click the SetupOlink exe file to start the installation of O link In case a warning message is displayed mentioning that the software vendor could not be verified click on Execute Click on Next and either select an installation folder for O link or accept the default installation folder C Program Files OWANDY O link Click on Next to display the installation parameters and on Install to launch the installation At the end of the installation click on Finish to quit the installation software Make
14. he Keyboard button HEHEHE of the O link toolbar 3 6 3 3 Reposition O link If the O link toolbar is not longer displayed on screen it has for instance been moved off screen or is located on a second monitor that is no longer available it is possible to reposition the O link toolbar at the top right of the main monitor by clicking with the right mouse button on the icon displayed in the Windows taskbar and selecting the Reset position option Reset position Exit 3 6 4 Exit O link The O link software can be exited by selecting the Exit option of the Menu button Reset position O in the O link toolbar or by clicking with the right mouse button on the icon Exit displayed in the Windows taskbar and selecting the Exit option O link Rev 1 Page 14 16 USER AND INSTALLATION MANUAL Owa ndy 3 7 Important notes concerning certain patient management software 3 7 1 Patient management software using a Btrieve database and QuickVision 3 Some patient management software uses the same database as the QuickVision 3 imaging software the Btrieve database In this case it is recommended to start QuickVision 3 before the practice management and to not exit the imaging software until the computer is switched off or the patient management software is closed this to reduce the interference problems between the Btrieve databases of the patient management software and the QuickVision imaging software This is fo
15. he patient file that is open in the patient management software 4 You can now acquire new images in QuickVision or manipulate old images opened from the library in QuickVision Please refer to the user manual of QuickVision for more information regarding the available functions If multiple combinations of Name and First name are found in the QuickVision database the first file of the list of homonyms will be selected and displayed on screen simply select the correct file using the Previous patient and Next patient buttons of QuickVision 3 6 2 Use of O link with a manual link No link When an automatic synchronization with the fields of the patient file in the patient management software is not possible and that O link is set up in No link mode with synchronization link with the patient management software it is necessary to input manually the name and first name with the keyboard in the fields of the O link toolbar 1 Start the patient management and O link software 2 Make sure O link is properly set up in No link mode see the setup chapters higher up 3 Input the name and first name of the patient in the Name and First name fields in the O link toolbar the Tab key of the keyboard allows changing between fields visually make sure that the fields of the O link toolbar do display the same data as the patient file open in the patient management software O link Rev 1
16. ndow Deletion of a link setup with third party patient management software Launch O link and open the Programs tab in the preferences window In the list of programs select the setup to delete Click on the Delete button to delete the setup in O link Click on OK to exit the preferences window Rev 1 Page 9 16 USER AND INSTALLATION MANUAL Owandy 3 5 5 Export of a link setup with third party patient management software It is possible to export a setup to be able to share it and not have to recreate the same setup on other workstations on the same network or on workstations of referring practitioners 1 Launch O link and open the Programs tab in the preferences window 2 Inthe list of programs select the setup to export 3 Click on the Export button 4 Inthe saving window that is displayed select the location and name of the file r Cn Save As OU gt Computer gt v Search Computer p Organize mR i w Favorites a Hard Disk Drives 3 3 Local Disk C BE Desktop D E T es 52 5 GB free of 123 GB 2 Homegroup Data D B rc C 316 GB free of 108 GB 1 Computer Local Disk C 4 Devices with Removable Storage 3 ca Data D e DVD RW Drive E ve DVD RW Drive E 3 DVD Drive F Removable Disk H sa a Filename O link data Software ini Wi Save as type Fichiers ini ini Hide Folders Save Cancel
17. oolbar will refresh every 5 seconds and will synchronize themselves with the patient file open in the patient management software 4 Before launching QuickVision make sure that the fields in the O link toolbar do display the same data as the patient file open in the patient management software 5 Click on the QV button or use the enter key of the keyboard to launch the QuickVision imaging software in the foreground If the patient file already exists in QuickVision it will be opened and displayed if the file does not exist it will be created using all the available linked data then displayed 6 Make sure that the file opened in QuickVision displays the same data as the patient file that is open in the patient management software 7 You can now acquire new images in QuickVision or manipulate old images opened from the library in QuickVision Please refer to the user manual of QuickVision for more information regarding the available functions If multiple Combinations of Name and First name are found in the QuickVision database the first file of the list of homonyms will be selected and displayed on screen simply select the correct file using the Previous patient and Next patient buttons of QuickVision 3 6 1 1 Manual input of data in automatic link mode It is also possible to open a patient file in QuickVision by inputting the patient data with the keyboard directly in the Name and First name
18. r instance the case in France with the Visiodent patient management software In case of interference between the two databases it is possible that QuickVision 3 displays a Btrieve error when one tries to delete or modify a patient file in the QuickVision software When you click on the OK button in the error window it is likely that the patient file can nevertheless be modified of deleted in QuickVision 3 It is preferable to exit the practice management and restart QuickVision before modifying or deleting a patient file in QuickVision O link Rev 1 Page 15 16
19. sen seut ere aces nance a seek 9 3 5 0 Modification of a link setup with third party patient management software 9 3 5 4 Deletion of a link setup with third party patient management software 9 3 050 Export of a link setup with third party patient management software 10 3 5 6 Import of a link setup with third party patient management Software 10 36 SCO e E ee 11 3 6 1 Use of O link with an automatic link 11 3 6 1 1 Manual input of data in automatic link mode 12 3 6 2 Use of O link with a manual link No link ss 13 3 6 3 RO E ecient even evant E EEE 14 O PE Or OMR E aa a aie 14 3 6 3 2 Open th virt al R VDOAEO ne dead a a a 14 30 Roo OWN ern T ET AE 14 3 6 4 LO MNase as E E E ET E E EE E A E E E E AEE E 14 3 7 Important notes concerning certain patient management software 15 3 7 1 Patient management software using a Btrieve database and QUICKVISION 3 15 O link Rev 1 Page 2 16 USER AND INSTALLATION MANUAL Owa ndy 1 INTRODUCTION The objective of this publication is to provide the user with all the instructions for the secure and efficient installation and use of the O link interface software 1 1 Description of the system The O link software allows for the linking of third party patient management software with the QuickVision 3 or 4 imaging software of Owandy O link uses data from the fields in
20. the third party patient management software without interfering with its use In this manner the user can with a single click of the mouse launch the QuickVision imaging software with the file of the patient that is open in the patient management software 3 6 1 Use of O link with an automatic link The recommend method to use O link is with an automatic link set up for the synchronization with the data of the patient Name and First name fields this is the simplest most secure and precise method 1 Start the patient management and O link software 2 Make sure O link is properly set up with synchronization link with the patient management software that is used see the setup chapters higher up O link Rev 1 Page 11 16 USER AND INSTALLATION MANUAL Owa ndy If O link is set up for synchronization with the patient data the ID field is grayed and locked and the Name and First name fields are unlocked io Name First name ov Eee A Please make sure to check the corespondence of the patient file in Quick Vision If O link is set up for synchronization with the patient file number of the patient management software the ID Name and First name fields are grayed and locked 0 D Name First name ov A Please make sure to check the correspondence of the patient file in Quick Vision 3 Select a patient file in the patient management software the fields of the O link t

USER AND INSTALLATION MANUAL

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