Home

User Manual

1. E a Termine oordonn es la plus au nord coordonn e la plus au sud 1 AA A A A A A OCA AL E A AA SA We provide here two examples of using the cartographic interface for entering the geographic extent of a data set Desertification unit IRD 04 12 2006 29 MDweb version 1 3 User Manual Management Example using an existing geographic object In this first example the user has an existing data set with the Gironde d partement as geographic extent His geographic reference base contains an entity that is the outline of the Gironde d partement in the D partements layer Use the information tool O It displays the label of the geometry on which the cursor is hovering It also allows the transfer of the coordinates of the geometry to be sent to the form http mdweb demo roselt 055 o0rg Cartographie svg Microsoft Internet Explorer Th mes E Limites adrninistratives El D partements E Villes principales tension g ographique du jeu de donn es 1 n e la plus l ouest 1235 000 a tt n e la plus l est o 2821 T n es la plus au nord 45 6028 i n e la plus au sud 44 1668 di Click the mouse button with the cursor hovering over the geometry and the East West North and South coordinates will be inserted into the fields in decimal degrees and the toponym of the geometry will be copied to the corresponding field 30 04 12 2006 Desertification unit IRD Use
2. Promoting the creation of data catalogs for improved Sharing of environmental information Cataloging amp locating environmental data User Manual Version 1 3 Management User Manual Management MDweb version 1 3 2 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management What is MDweb MDweb is a generic multi lingual multi standard application for creating Managing and accessing catalogs of environmental information via the Web MDweb is built on open source technologies Apache Postgres PostGIS PHP It uses relational databases that can be accessed via a Web client to manage catalogs of geographical data references to search for references and to download the listed resources as well as to manage the catalogs created and the tool itself MDweb can run independently on the Windows or Linux operating systems MDweb uses the ISO 19115 standard geographic metadata to structure store and export references metadata Its different modules In its current version the application consists of three modules a search module for references metadata which offers two search modes one based on data types and another that is multi criteria a password protected management module for entering and updating references and attaching resource files an administration module that permits configuration of the tool management of all the references in existing catalo
3. Mots cl s 1 Mot cl Ryporogranhie ia Mots cl s 2 These fields include date fields whose icon opens a calendar keyword fields with the url icon that opens a thesaurus or the fields for specifying geographic extents using the icon that opens a cartographic interface The next section explains these fields in greater detail Properties Independent of its type each field in the form has two properties that are set when the data entry mask is defined e The number of times it occurs in the form i e the possibility of entering several values for the field The multi occurrence of a field is shown by the presence of a Click the to obtain another field of the same time Use the minus icon to reduce the number of fields e Whether the field is mandatory or not If it is a red asterisk i appears beside the field and you have to compulsorily fill it in before submitting the form Desertification unit IRD 04 12 2006 25 MDweb version 1 3 User Manual Management f Assisted entry fields Entering a date Date entry fields should be in either YYYY or YYYY MM DD formats To simplify the entering of dates and avoid formatting errors the date fields are linked to a calendar that opens in pop up window when you click the icon http mdweb demo roselt 055 01 F vrier 006 Lun Mar Mer Jeu Ven Sam Dim Couche des fleuves de France oe m tropolitaine i 2 3 rest nt s E NER A Da
4. a Envoyer You may want to change your password to one of your choosing In addition you can if you like also change the language as well as the default catalog The default catalog is assigned to you by the administrator and is your working catalog It will be displayed by default when you will add metadata records Note The MDweb colour is no longer customizable Irrespective of the colour you choose the colour of MDweb pages will not change This option will be removed from this screen in the next MDweb version Desertification unit IRD 04 12 2006 11 User Manual Management Concept of template or metadata profile MDweb includes 8 templates as standard They correspond to 8 data types e Types of data collections e Types of data sets 12 Some essential concepts template or adaptation is a document or schema in the sense of a data structure that specifies the implementation options of a standard for a particular purpose In essence a template does not contradict the standard to which it refers and does not introduce in principle new concepts Rather it describes the standard or a sub set of it so that it can be implemented and used in a particular context However items that do not exist in the standard extended items can be included in it These description items will complement the standard and will be useful in the specific context for which the template is going t
5. you can change the contacts you want to use thereafter as the default for any of the sections Desertification unit IRD 04 12 2006 51 MDweb version 1 3 User Manual Management Note In the current MDweb version if a contact is modified or updated the changed information is not reflected to those records with which this contact had been synchronized To update the concerned records you will have to re synchronize them all with the updated contact 2 Adding modifying deleting a set of predefined values Manage your sets of predefined values using the Preferences gt Manage Values command Description of the procedure to add or modify predefined values 1 Go to Preferences gt Manage values gt Add The form that appears wil allow you to add a set of predefined values You have to first enter a name for the set of predefined values and then choose the data type to which it will apply Valeurs par d faut Non du jeu de valeurs pr d finies Type de donn es BD relationnelle gt Cr er partir d un jeu de valeurs pr d finies existant 5 Non Qui Jeu de valeurs pr d finies par d faut ie en En Qui 2 Creating a new set from an existing one The form allows you to create a new set of values from an existing one If you choose to do so you will be asked to choose a set from a list of existing sets of values of the same data type Valeurs par d faut Nom du jeu de valeurs pr d finies ftd rela
6. Edition Affichage Aller Marque pages Outils 2 i a y v E Y E http f mdweb demo roselt OK ex carte des fleuves El La Banque Postale Ce jeu de donn es contient les polylignes des principaux len Se Metropolitain issu de la x u digitalisati on de rt aro i __ restantis Auteur s a restant s Statut du jeu de donn es Termin 5 ir Th mes g n raux couverts par le jeu de donn es Agriculture il Mots cl s 1 Mot cl lhydrographie uy sy gt Mots cl s 2 Mot cl ud rt 24 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 e Different field types and their properties Different field types To make it easier for you to enter information and to improve consistency of the information entered the forms consist of three types of fields e text fields for free text entry The format and the length of the entered character string will be verjfied when the form is submitted e drop down li whose items are taken from the standard Th me vecteul carte des fle Observatoire Exemple EXE Hiveau de saisie Etend Ce jeu de donn es contient les polvlignes des principaux fleuves du territoire m tropolitain issu de la digitalisation de restant s Auteur s mm restantis Statut du jeu de donn es F Th mes g n raux couverts par le jeu de donn es Agriculture F
7. Importer l apercu Drigine de la fiche Catalogue Type de ressource EZ E A AS Tous Toys E Tous ad 2 Selecting the metadata record From the information displayed in the records list you can easily see whether a record already has a thumbnail attached and the date it was attached To attach a thumbnail image click on the button in the Attach column Caution Attaching an image file to a metadata record automatically erases any thumbnail image already attached to that record Importer l aper u Origine de la fiche Catalogue Type de ressource er Tous Tous s Tous z 2 raster MDweb local 08 02 2006 Observatoire Exemple Image Theme raster 3 Selecting the file to attach A new page displays a form that allows you to select an image file jpeg gif or png for storage on the web server Fill in the path and name Desertification unit IRD 04 12 2006 47 MDweb version 1 3 User Manual Management of the file or Browse to it and the description field optional and Submit The thumbnail will be attached to the record Importer l aper u carte num rique Attacher un aper u la fiche Fichier Cwampiwwwicoord Parcourir Description frue g n rale de la cartel Enwoyer 48 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 Managing your contacts predefined values and keywords Managing contacts some concepts To minimize the work of entering inform
8. Of course the administrator can himself change this status Non valid e Non confidentielle carte g ologique du bassin aquitain Observatoire Exemple EXE A Date de modification 13 02 2006 GE Mise jourpar admin Saisie termin e men El mentaire Changer Click on the flag icon to toggle the publication status With the record in the unvalidated state the flag will appear red in the validated state it will be green 34 e Confidentiality status The confidentiality status determines who can access a validated reference Two statuses are possible e The confidential status a signifies that the record will only be accessible to authenticated MDweb users e The non confidential status S signifies that the record will be accessible to anyone using the public search module 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 hi m a a 14 f Click on the lock icon to toggle the confidentiality status When set to confidential the lock will be locked when set to non confidential the lock will be displayed as open f Synchronizing default values To simplify and automatize the entry of information on the data being referenced two synchronization mechanisms are provided in MDweb The first concerns the synchronization of default values depending on data type The purpose of this synchronization is to allow during the creation of a record or before its vali
9. sous modules propos s sont accessibles parle menu Cr er Cr er une r f rence dans le catalogue Deux possibilit s sont offertes une r f rence de type collection de donn es BD relationnelle BD g ographique ou Carte num rique ou une r f rence jeu de donn es Theme vecteur image grille raster etc 1 Modifier Modifier une r f rence existante Ce sous module vous permet d acc der une r f rence pour pouvoir en modifier son contenu et ses propri t s Importer Assure exportation en SML des r f rences de vos catalogue Mbweb et permet d importer des r f rences I O 19115 provenant d autres sources ArcGIS Assure aussi le rattachement des aper us et des fichiers aux r f rences Consulter Consulter les r f rences du catalogue l aide du module d interrogation multi crit res Ou 7 Quand Sur Quoi Quelle type de donn es quelque soit son statut priv public Pr f rences Modifier les propri t s de votre compte MOweb G rez vos contacts et vos valeurs par d faut qui seront synchronis s avec vos references Design and Implementation US 166 IRD 10 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management Managing your user account Go to Preferences gt My account You will be able to modify all the properties of your account except the role assigned to you by the administrator Modification des pr f rences personnelles vo bles x Observatoire Exemple EXE
10. the icon to save your catalog selection Non valid e Non confidentielle carte g ologique du bassin aquitain Observatoire Observatoire Exemple EXE EXE Carte papier as 13 02 2006 a c Data entry level By default the data entry level of your metadata record is that specified when the record was created If you want to change the data entry level to a higher level select the level you want Basic Extended Complete from the Data entry level drop down list and validate your choice by clicking the button on the right side of the list For additional details on data entry levels see the Some essential concepts at the beginning of this part of the user manual Note If you modify the data entry level certain sections of the standard may disappear or appear in the frame on the left to reflect the new level Desertification unit IRD 04 12 2006 33 MDweb version 1 3 User Manual Management Non valid e Non confidentielle carte g ologique du bassin aquitain st d Publication status The publication status of a record corresponds to its accessibility during searches for references by the final user Two statuses are possible e Unvalidated i e not published shown by the th icon e Validated i e published shown by the hy icon The modification of a record s publication status is allowed if you have the rights to do so i e if the administrator assigned you a validator s role
11. the record and compresses them into a zip archive The loaded files are compressed on the fly in zip format and stored in the folder of MDweb on the web server with the identifier of the record to which the data is attached Desertification unit IRD 04 12 2006 37 MDweb version 1 3 User Manual Management Description of procedure 1 Loading the files to be attached In the jes peso des illes Ge GS s9 box a form allows you to load the data files from your local drive to the web server You can load a maximum of 4 files To be able to specify multiple file names use the button to increase the number of filename fields Use the minus MX button to reduce the number of files Attacher des fichiers ressources la fiche Taille max du fichier 30Mo Nombre de fichiers max 4 Fichier 1 Parcourir 2 Attaching and zip compression Fill in the path and name of the files or Browse to them and click AE Attacher des fichiers ressources la fiche Taille max du fichier 30Mo Nombre de fichiers max 4 Fichier 1 temphamazim_1 B08 shp Parcourir Fichier 2 G Stempsamazm_1 BUG she Parcourir Fichier 3 G tempsamazim_1 EDS dbt Parcourir 3 Verifying the operation Depending on the size of the attached files it may take some minutes for all the files to be compressed and stored Once that is done a box will appear on the page and display the names and sizes of the compressed files as well as the size of
12. the zip archive and its creation date Liste des fichiers attach s ER Mom du fichier Taille d compress e 1 amazIm 1608 shp 191 27 Ko 2 amazIm 1608 shx 108 Octets 3 amazlm_1608 dbf 318 Octets Archive zip attach e 67 38 Ko Derni re mise jour 22 02 2006 17 39 Note The total size of the files to be attached should not be bigger than your server s storage capacity and should be suitable for the available bandwidth so that the operation does not exceed the timeout of your PHP module If it does the attachment operation will fail 38 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 4 Modifying an existing metadata record The same page and operations described in the previous section 3 Modifying a metadata record s properties are used to modify an existing reference Here we will show you how to search for a record and arrive at its general information page io ii of the procedure to modify an existing record 1 Go to criteria UE Modify You can search for a record to modify using three filtering the catalog containing the record the data type the record s owner if you are validator or administrator Mise jour d une fiche de m tadonn es Catalogue Type de donn es Enwioyer Tous Tous Tous 2 List of records When you submit your criteria the list of records that meet said criteria appears You can see the main p
13. you want to create use the Create gt Data collection or Create gt Data set command For Data collection there are three types of resources that can be referenced in the standard MDweb version e Relational database e Geographic database e Digital map For Data set the following resource types can be referenced in the standard MDweb version e Paper map e Vector theme e Raster theme or satellite image e Spreadsheet Excel Database table e Technical report presentation Note Procedures for creating a reference of either of the two types are identical We will describe here the procedure to create a metadata record for a Data set resource type Desertification unit IRD 04 12 2006 17 User Manual Management MDweb version 1 3 Description of the procedure for creating a record 1 Goto Create gt Data set A form will be displayed for you to fill in Cr ation d une fiche de m tadonn es Th me vecteur Ll Oui 2 Choosing the title of the record Enter a title in the corresponding field This title need not necessarily be the title of the resource you are referencing it is the title of reference within MDweb The length of the title ts limited to 80 characters Cr ation d une fiche de m tadonn es Titre de la fiche Parar une NONE existante on ATT 3 Choosing the catalog If more than one catalog exists in your application you will have to select the catalog in which your
14. 0s The next lower level entity type will correspond to all the thematic layers that make up the land use map of the 1990s In our example we have selected the polygon layer of land use classes Other layers such as the village layer can be part of the map Finally the most basic level or attribute type is Desertification unit IRD 04 12 2006 13 User Manual Management MDweb version 1 3 the set of properties of the polygon layer An example of this attribute type is given by the attribute age of ligneous cover The levels handled by MDweb are limited to data collections data sets Definitions Data collection collection of distinct data sets connected to each other by common characteristics such as their mode of acquisition or processing satellite images their spatial extent the type of their contents for example a data series is synonymous with a data collection This denomination is used in MDweb for the data types digital map geodatabase and relational database Data set Set of related data unmistakeably identifiable as connected to each other by common characteristics such as their mode of acquisition or processing their Spatial extent etc A data set can be considered as a small set of data or a sub set of it This denomination is used in MDweb for the data types paper map vector theme raster theme image technical report presentation an
15. E DB gt 2006 02 06 xmi fide ess tite EXE DB 1 2006 02 06 xml 7 Once the import operation is over the screen above will be displayed If you want you can import more files by clicking the iio io paco button Desertification unit IRD 04 12 2006 43 MDweb version 1 3 User Manual Management If a record already exists If while importing a file MDweb finds that a record in a catalog is identical to the one being imported same name and update date you will have three options Import XML Les fiches suivantes existent d j Que voulez vous faire ess 2006 02 06 Image Theme raster ess 2006 02 06 Image Th me raster ne rien faire mettre jour la fiche cr er une nouvelle fiche Importer a Skip The file will not be imported b Update the record The existing record will be updated by items from the record being imported c Create another record The conflict will be ignored and a new record will be created in the catalog 44 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 2 Attaching data files to a metadata record Attaching one or more data files to a metadata record Is done using the Import gt Attach data command You can access all your records from all the catalogs and attach data files to any of them Once you select the files MDweb will compress them on the fly into the zip format and store the zip archive in the folder of MDweb on your web serv
16. al context of the organization that produced the data In general digital data can be broken up into a hierarchy as shown in figure 4 1 going from data attribute to entity type to data set to finally data collection This perspective of data can be more simply described with the general term resource It covers all the concepts associated with the data hierarchy shown Collection de donn es _ Cartes d occupation des terres de Oued Mird Collection de donn es iy Jeu de de donn es carte d occupation des terres de 1990 Oued Mird Jeu de donn es 0 Type Entit couche classes d occupation Type d Entit Need 0 Type Attribut recouvrement ligneux Type Attribut To illustrate this concept we have chosen as example the land use maps of a territory in this case that of Oued Mird Morocco This resource of type digital map can be broken up into the hierarchy of resources mentioned above in a perspective of UML formalism If we consider the highest level we can speak of a data collection This is represented here by the collection of maps on the same theme but produced during different observation periods those for land use in the 1990s those for land use in the 2000 decade etc At the data set level we will consider just one item from this collection for example the land use map of the 199
17. and concepts specific to the tool for its use Desertification unit IRD 04 12 2006 5 User Manual Management MDweb version 1 3 6 04 12 2006 Desertification unit IRD Cataloging amp locating environmental data Guide to managing references MDweb version 1 3 User Manual Management Contents for the Guide to managing references BEFORE WE BEGIN nnnnnnnnnunnnunnnnnnnnnnnnnnnnnunnnunnnnnnunnnnnnnnnnunnnvnnnnenunnnvennvennuenne 9 MNA 9 ACCESSING THE MANAGEMENT MODULE ececcecececcecececeeceeenvaseeeetateneuvasentarenennanes 9 THE MANAGEMENT MODULE AND ITS STRUCTURE ccceceecececceeeceeeaveceevasunentavenennanes 10 MANAGING YOUR USER ACCOUNT cccccececcececeeceseeeevasueeeveeeneevatunvatunentatenentannnnas 11 SOME ESSENTIAL CONCEPTS sisi 12 ADDING A NEW REFERENCE TO A CATALOG MENU gt CREATE 17 1 CREATING A METADATA RECORD cccccccecececececucutuceceneneneatatatevetenenenenenentananas 17 2 ENTERING INFORMATION INTO THE METADATA RECORD cccececeeeececevesucecucunenenes 22 3 MODIFYING A METADATA RECORD S PROPERTIES ccceeceeveeuseuveuveuueeueeueeuveureaunes 33 A MODIFYING AN EXISTING METADATA RECORD cccececcececceceteceevesueenvesenentenunears 39 5 VALIDATING A METADATA RECORD FOR PUBLICATION cccececeecececeevacueenvarenenvanes 40 IMPORTING A REFERENCE I MAGE OR FILE MENU gt IMPORT 42 1 IMPORTING METADATA RECORDS cececcecececcecececeeseeeneae
18. aphic extent is essential for indexing your data set It will be used during searches by location Where criteria for your data set gt A d partement is a French administrative region analogous to a state or county in other countries 28 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 Click on the icon and a pop up window will open cartographic interface will display the active layers of the spatial reference base installed with your copy of MDweb The reference base is specific to each MDweb application Two features can be used to help enter the geographic extent e The selection of an object polygon polyline or point on the active layer and sending it to the form s field e The definition of a bounding box using the mouse and sending it to the form s field Outils 7 155 0rg users cadres phpr5ID eer Modifier Importer Consult ii Th mes http mdweb demo roselt 055 org Cartographie svg Microsoft Internet Explorer Limites adrministratives E D partements E villes principales Titre Date de r f rence 1 Date de cr ation du jeu de donn es Informations sur la collection 1 Yor de la collection sbn san R solution spatiale du jeu de donn es chelle du jeu de donn es Extension g ographique du jeu de donn es 1 Ba s pi gt coordonn e la plus l ouest 21 HE cordonn e la plus l est
19. ation into metadata records in particular information of a repetitive nature MDweb allows you to specify information that you can load into different records easily Information of this type includes contact information representing the ISO 19115 standard s contact information CI Contact class In fact contact information is used in several sections of the standard the main ones being Metadata identification Data set identification and Data set distribution Thus MDweb allows you to create contact sets independent of metadata records and to manage these sets When a new metadata record is created you can use one of your contacts that already exists to fill in the appropriate fields in the record You can choose a different contact set for each section Managing predefined values some concepts For the same reasons as above i e to minimize the work of entering information into metadata records MDweb allows you to predefine values of some technical items Moreover users who are not specialists in the standard will not get stumped when confronted by these fields These values are also those that are unlikely to change from record to record such as the metadata language mdLang item and the metadata character set mdChar item The user also has the possibility of creating entry masks to impose a certain format on fields in the form A set of predefined values is created for each user when the user account is created The user can modi
20. ation required to describe a resource depends on the purpose of the metadata usage For example for purposes of searching and locating resources information that is less detailed and less complete will suffice as compared to for documentation purposes which will need greater detail and completeness because resources will need to be distributed and transferred Thus for cataloging of resources which is the basis of searches for them simplified metadata could be sufficient These different contexts or of levels of metadata usage can lead to the definition of several metadata detail levels The international standard defines two levels of details or conformity The first conformity level or basic level corresponds to the purposes of resource cataloging For this it proposes a set of mandatory items or metadata core profile that consists of items necessary to identify the resource and to provide a summary of its contents It can only be used for cataloging services and for metadata services designed for locating resources second conformity level or complete level includes metadata items necessary to fully document a resource This conformity level defines metadata items necessary to identify evaluate extract use and manage geographic resources On the basis of the international standard s definitions we have identified three levels of detail in the templates for the ROSELT metadata v a basic level v an extended level
21. aurus Sciences de la Terre GCHD Choisissez un domaine dans la liste ci dessous Agriculture Interactions terre soleil Aspects humains Oceans Atmosphere or pep Pal oclimat Physique du globe Radiance ou imagerie 3 Indicateurs clirnatiques Surface terrestre x a Keywords free 1 GCMD Thesaurus I Termine You can browse the thesaurus using the Domain and Theme drop down lists For choosing a word click on it 3 It will be sent to the keyword field in the form 4 i Mots cl s 2 Mot cl Hrarospk re a t Entering the geographic extent Concept of the geographic extents of data sets For a spatially localized data set vector theme satellite image map the geographic extent is the spatial extent of the data For example if we are referencing the map of French d partements the spatial extent to specify will be the national boundaries of France For a data sets that is not localized report relational database spreadsheet etc the geographic extent is the spatial extent to which the data relates For example if we want to reference a report on the integrated management of the Thau lake s watershed the spatial extent to be entered would be the Thau lake s watershed The geographic extent that you want to specify for your data set or the bounding box requires the entry of either the four East West North South corners in decimal geographical coordinates or of the toponym The geogr
22. contact aj Box for attaching data files to the record 1 I I ar p Box displaying the metadata record s properties Access to entry forms broadly divided according to the ISO standard About MOweb Desertification unit IRD 04 12 2006 21 MDweb version 1 3 User Manual Management 2 Entering information into the metadata record The resource in the metadata record is described by filling in forms that are made up of fields from the ISO 19115 standard There is a different form for each data type i e one that consists of description fields chosen for the particular data type a Choosing the data entry level By default your metadata record s data entry level is the one you specified when it was created If you want to change to a different entry level Basic Extended Complete select it in the Data entry level drop down list and validate by clicking on the button on the right of the list in your record s properties box on the General information page For more information on data entry levels see Some essential concepts section at the beginning of this part of the user manual b Structure of the data entry forms Each form corresponds to a section of the standard For example for the vector theme data type and the basic data entry level three sections are offered e The section for the identification of the data set e The section for the spatial representation of the data set e The section for t
23. d Excel spreadsheet database table 14 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management Hierarchy between data collections and data sets MDweb establishes a hierarchy between data types using the concept of parent and child templates see Concept of template or metadata profile In the standard version this is the hierarchy BD relationnelle Geodatabase Carte num rique Classeur Table Carte papier Rapport technique Concept of metadata records or references In this document the concept of the metadata record and of the reference are used in the same way They both apply to the same object metadata record or reference is defined as a set of metadata items filled in by a user to describe a data collection or data set or more generally a resource The concept of a metadata record relates to the structure and nature of the metadata items that it consists of with these items originating from the ISO 19115 standard The concept of a reference additionally relates to a perspective of metadata as an item of a data catalog managed by MDweb Desertification unit IRD 04 12 2006 15 User Manual Management MDweb version 1 3 Concept of data entry levels of a metadata record The data entry level relates to the number of items and their characteristics used for describing a resource It corresponds to different levels of metadata usage In fact the inform
24. dation the automatic filling in of some technical fields i e fields corresponding to the items of the standard for which specific technical knowledge is required For this when a user account is added a set of predefined values is made available to him He can modify them by going to Preferences gt Manage Values These operations will be covered in section 5 of this part of the user manual To synchronize the default values into your record the predefined set of default values is available in the drop down list Click on the icon to insert the values into your record On the left of the drop down list will be shown the date of synchronization of the values and the name of the values set inserted into the record Note The actual values inserted into the record will not be visible or accessible now they are only accessible when consulting the record They are not shown in the information entry forms for reasons of simplicity Desertification unit IRD 04 12 2006 35 MDweb version 1 3 User Manual Management g Synchronizing the contact fields For the same reasons as for the synchronization of default values the feature for the synchronization of the contact information of the standard allows the user to create a contact set in MDweb and to use it when creating or modifying a record The synchronization of the contact information can be done independently for the three sections of the standard used in our forms
25. de r f rence spatial Taille max du fichier 30Mo E y az EN Nombre de fichiers max 4 admin Fichier 1 Parcourir e Retour liste fiches 13 02 2006 vecteur 1 13 02 2006 contact 2 contact 2 13 02 2006 contact 2 contact 2 13 02 2006 mon contact 5 Validating a metadata record for publication Validation is necessary for the publication of your metadata record and of its accessibility from the search module It is something that should be done according to a procedure that has been discussed and consensually arrived at within the organization or team that is managing the catalog Even though easy enough to execute all one has to do is to toggle the red flag th to green hy a conscientious validation procedure should be put in place by the one or more persons having validators roles and who have been assigned this responsibility by the organization s management The validation process should consider both the thematic and spatial descriptors that are used for indexation in particular the keyword fields and the spatial extent as well as the fields describing the contents of the data referenced title summary for example Accuracy of the information on the structural characteristics type of representation format etc should also be checked For these reasons the validation should be entrusted to one or more persons who have thematic expertise on the referenced data and a good kno
26. e The section Identification of metadata e The section Identification of the data set e The section Distribution of the data set IS Preferences gt Manage contacts command allows the user to created and modify his contact set To synchronize the contact information in your record with the contact set defined earlier for each section you can select a set from the drop down list and synchronize into your record by clicking the corresponding 12 icon 36 admin on Saisie termin e vier a Conidae n Value par d faut n on af 13 02 2006 carte papier 1 E carte papier 1 13 02 2006 contat 2 contact 2 sl 13 02 2006 EXT O contact 2 LA Sees Pinon contact EN een mon contact br AA On the left of the drop down list will be displayed the date of the synchronization of the contact information and the name of the contact set inserted into the record Note The actual values inserted into the record will not be visible or accessible now they are only accessible when consulting the record They are not shown in the information entry forms for reasons of simplicity h Attaching a thumbnail image As contemplated in the ISO 19115 standard it is possible to attach a thumbnail tmage of the referenced data to the record The last item in the properties box allows the user to do so This operation also fills in the corresponding item in the standard and st
27. e zip attach e fe Attacher 2 Collection test Importation XML 08 02 2006 Observatoire Exemple BD relationnelle ag 02 2006 21 36 OK Note The total size of the files to be attached should not be bigger than your server s storage capacity consult your system administrator if necessary and should be suitable for the available bandwidth so that the operation does not exceed the timeout of your PHP module If it does the attachment operation will fail 46 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 3 Attaching a thumbnail to a metadata record One or more thumbnails can be attached to a metadata record by the use of the Import gt Attach thumbnails command You can access all your records from all the catalogs and attach a jpeg gif or png file to each of them The image file s size should not exceed 50 KB MDweb will store the thumbnail files in the images folder of MDweb on your web server with the identifier of the record to which it is attached Description of the procedure 1 Go to Mi Import gt Attach thumbnails Three criteria allow you to filter the metadata records so that you can easily find the ones you want to use These criteria are Origin of the record Imported XML or from a local catalog Catalog which contains the record Resource type that the record describes vector raster digital map etc Click Submit to view the list of matching records
28. ed Mird Data collection Land use maps for 1990 for Oued Mird Data set Land use class Entity type Percentage of ligneous cover Attribute type Data set Spreadsheet Table Vector Theme Image Raster grid Spreadsheet Table Vector Theme Image Raster grid Spreadsheet Table Paper map Technical report 04 12 2006 62
29. ences gt Manage values gt Modify command The list of your sets of values le een Valeurs par d faut Nom du jeu de valeurs Date de mise jour du jeu de Tune de serende Endrer Jeu de valeurs pr d finies valeurs pr d finies P PTPR pr d finies par d faut 2 bd relationnelle fr 15 02 2006 BD relationnelle 4 _ carte num rique 15 02 2006 Carte num rique Image Th me theme raster 15 02 2006 Oui raster pr sentation 15 02 2006 Pr sentation om You can Modify a set by clicking on its icon You can also delete a set by using the p icon but only if it is not set as a default And finally from this list you can change the default setting for each set Desertification unit IRD 04 12 2006 53 MDweb version 1 3 User Manual Management Note The sets of predefined values are unlikely to change very often However in case you want to reference data with different sets of predefined values different language or character set for example you can create several sets of values for the same data type 3 Adding modifying deleting a keyword Keywords can be managed using the Preferences gt Manage keywords command 54 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management The keywords manager Gestionnalre des mots cl s Alphabetic filter utilisateur All users zj Ajouter un terme Mot cl Cat gorie Spatial a P Liste des mots cl s Type de k
30. er with the identifier of the record to which it is attached Description of the procedure 1 Go to Import gt Attach data Three criteria allow you to filter the metadata records so that you can easily find the ones you want to use These criteria are Origin of the record Imported XML or from a local catalog Catalog which contains the record Resource type that the record describes vector raster digital map etc Click Submit to view the list of matching records Importer des fichiers de donn es Drigine de la fiche Catalogue Type de ressource Mue Ej Enwoyer Tous Tous El 2 Selecting the metadata record From the information displayed in the records list you can easily see which records already have zip archives attached and the dates they were attached Zip archive column To attach one or more files click on the button in the Attach column Caution Attaching a data file to a metadata record automatically erases any archive already attached to that record Importer des fichiers de donn es Drigine de la fiche Catalogue Type de ressource q o a Tous Observatoire Exemple EXE 7 BD relationnelle a Origine de la fiche Catalogue Type de ressource Archive zip attach e Ea ML ab OCA MA Fe mple lat onmellet Observatoire Exemple BO relationnelle 08 02 2006 21 36 2 Collection test Importation XML 08 02 2006 3 Selecting the files to attach new page displays a form t
31. ering the contact information for a contact After entering a name for the contact and optionally setting it as the default contact click Submit to arrive at this entry form Contacts nouveau contact Informations sur l organisme de gestion des m tadonn es 1 IRE Nom de l organisme restantis R le de l organisme Gestionnaire al i 500 avenue JF Breton Adresse postale restant s Ville Montpellier Code postal 340993 cedex 05 Pays France 5 FH adresse lectronique fjed teledetetionfr Site web donnant des informations sur l organisme 1 bas Adresse web url restantis Envoyer Fill in the fields of this form Some fields are mandatory and are so marked When you submit the form its contents will be saved 5 Modifying an existing contact You can modify the information of an existing contact by using the command A list of your existing contacts will be displayed Contacts FEE VE Contact par Contact par Nom du Date de mise jour des pe d faut d faut Supprimer section 3 E contact contacts SE section section Ressource Distribution contact de ur a 2 le 1 7 I hl E lo nm ar Fula Mon nOouweau gt Ne 15 02 2006 e A Oui Qui Oui You can Modify a contact by clicking on its icon You can also delete a contact by using the A icon but only if it is not set as the default for any of the three sections of the standard And finally from this list
32. etenvatuneavenentatunentanuneas 42 2 ATTACHING DATA FILES TO A METADATA RECORD cecececececececeneneneetavetununenenenes 45 3 ATTACHING A THUMBNAIL TO A METADATA RECORD ccecececececceeeeneevavususutunenenes 47 MANAGING YOUR CONTACTS PREDEFINED VALUES AND KEYWORDS MENOS PREFERENCES sn 49 1 ADDING MODIFYING DELETING A CONTACT e nee rr 50 2 ADDING MODIFYING DELETING A SET OF PREDEFINED VALUES 52 3 ADDING MODIFYING DELETING A KEYWORD sise nsc ee eee rr 54 8 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management Before we begin This part of the user manual is meant for a user having a cataloger s or validator s role see Concept of roles and associated functionalities in this document s introduction These two types of users can access the references management module of MDweb Since this access IS available only to authenticated users you will have to request the organization running MDweb via its administrator to provide you with a user account and to assign a role to you Obtaining a user account You can obtain a user account with password by filing in the online registration form whose link is in the menu on the left on the home page Register G rez le catalogue Authentification Login Mot de passe Aide la gestion Ltiltaires A propos de MDyeb When you submit the registration form a confirmation e ma
33. eyword Ajouter Frame for adding a keyword Frame for modifying keywords Desertification unit IRD 04 12 2006 55 MDweb version 1 3 User Manual Management Description of the procedure to add and modify a keyword 1 Go to Preferences gt Manage keywords The keywords manager screen will appear 2 Adding a term In the frame on the left you can enter a new term You have to assign the new term to a category using the drop down list Click Submit to add the term to your keywords list Gestionnaire des mots cl s utilisateur All users Ajouter un terme Tous les mots cis A B C D E F G H I J K L M N 0 P Q R S T U V W X Y Z gt A MOROA AG Mot cl Cat gorie Spatial aj SS Pr e Liste des mots cl s Type de keyword Modifier LT eN 2 Modifying or deleting a term Your list of keywords is displayed on the right If you have many keywords you can filter them using the alphabetic index To Modify a keyword click on the icon To delete one click on the icon Gestionnaire des mots cl s utilisateur All users Ajouter un terme Tous les mots cis A B C D E F G H I1 J K L M N 0 P Q R S T U V W X Y Z i 5 142 p pp Mot cl Cat gorie Spatial n pa 2 _ u Liste des mots cl s Type de keyword vs x DE r 56 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management 3 Modifying a term A term is modified in the same way as a new
34. fy or delete it and can be checked and corrected by the administrator who has access to the predefined values of all users In the standard version of MDweb the predefined value sets cover very few items less than 10 Certain template properties can however be modified to increase this number Managing keywords some concepts When a word is entered into a keyword field in the entry forms and if it is not already part of thesaurus MDweb provides the option of adding it to its keywords database This feature Is an alternative to the use of the GCMD thesaurus to control keyword entry in the current version These free keywords are stored and linked to the user who entered them The Managing your keywords section shows how you can manage them i e to correct a spelling for example or to delete one or more of them The MDweb administrator has of course access to all keywords of all users and can modify them to ensure consistency amongst them Desertification unit IRD 04 12 2006 49 MDweb version 1 3 User Manual Management 1 Adding modifying deleting a contact Manage your contact sets using the Preferences gt Managing contacts command Description of the procedure to add or modify a contact 1 Go to Preferences gt Managing contacts gt Add The form that appears will allow you to add a contact You will be required to enter a name for the contact Contacts Nom du contact Cr er partir d un co
35. gs import and export of references in XML format and the customization of interfaces Architecture of the application Acc s libre Recherche Navigateur web scripts Service web PHP Apache Acc s authentifi gestion des r f rences Administration SGBD R Syst me de gestion de bases de Import Export Xmi donn es relationnel PostgreSQL MySQL Import Export Xml Gestion catalogue Param trage outil Navigateur web Desertification unit IRD 04 12 2006 3 User Manual Management MDweb version 1 3 Concept of roles and associated functionalities By design MDweb is a multi user application which necessitates the definition of clearly distinct roles for the use of its different functionalities Each user is assigned an account to which a role is given by the administrator This limits the user s access to only those modules that correspond to the application tasks that have been assigned to him Five roles are distinguishable gt R le de validation R le de cans Latin The administrator is the super user He can access all modules for managing the catalogs users and the tool s configuration The validator is an expert responsible for validating the references contents He thus becomes the guarantor of the quality of the references and data attached to the catalogs To fulfil this role this type of user will have access to all the references of a catalog irrespective of w
36. hat allows you to select files on your local drive for compression and storage on the web server If you want to Desertification unit IRD 04 12 2006 45 MDweb version 1 3 User Manual Management attach more than one file maximum 4 use the and buttons to increase decrease the number of files Importer des fichiers de donn es ERD Attacher des fichiers ressources la fiche Nombre de fichiers max 4 Fichier 1 Parcour Enwoyer 4 Compression of the data and attachment Once you specify the file paths and names click STA Importer des fichiers de donn es ERG Attacher des fichiers ressources la fiche Nombre de fichiers max 4 E Fichier 1 c ternp title_Table Parcourir Fichier 2 Ctempititle_SIEL r Parcourir Fichier 3 fcisternpstitle SIEL F Parcourir 5 Verifying the operation Depending on the size of the attached files it may take some minutes for all the files to be compressed and stored Once that is done you will return to the records list you started out from message will inform you that the files have been saved in the zip archive If you wish you can now re run the operation for other records Importer des fichiers de donn es Fichier s sauvegard s dans une archive zip Drigine de la fiche Catalogue Type de ressource Enwoyer Tous Observatoire Exemple EXE eo relationnelle Fiche Origine de la fiche Catalogue Type de ressource Archiv
37. he system of spatial reference At the Extended data entry level two additional forms will be accessible corresponding to two more sections of the standard e The section for the quality of the data set e The section for the distribution of the data set The sections Identification of the data set Quality of the data set and Distribution of the data set are common to all data types available in the standard version of MDweb For additional information on the ISO 19115 sections refer to the ISO 19115 document Geographic information metadata ISO TC 211 You can download it from 22 04 12 2006 Desertification unit IRD User Manual Management c Accessing the forms MDweb version 1 3 To start entering information in a record access the forms by clicking on the links in the frame on the left Cataloging amp locating environmental data Desertification unit IRD Cr er Modifier Importer Consulter Pr f rences Administration Aide Quitter Informations g n rales de votre fiche de m tadonn es n nfidentielle Attacher une ou plusieurs fiche s parent s valid e Co Observatoire Exemple EXE e El mentaire Ch ia z mon contact About MDweb 04 12 2006 Attacher des fichiers ressources la fiche 23 MDweb version 1 3 User Manual Management d Data entry environment The screen shot below shows the data entry environment The f
38. hether they were created by him or not The cataloger describes the data This role is most logically assigned to the producer of the data to be referenced He is the most suitable person for describing the contents and characteristics of the data that he himself has produced This type of user will have access to modules that allow the entry updating and management of his own references The final user has access to the catalog search and access module Two cases can arise if the user authenticates himself as a privileged user he will obtain the rights to use the private access module If not i e if he is an unauthenticated user he will have rights only to a public search and access module 4 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management The standardizer is the organization or individual from the coordinating organization who defines the structure of the metadata used to reference data He ensures the consistency in catalogs when several copies of MDweb are being used in an overall distributed sharing system within one organization or programme This document s purpose This document is a manual for the user in his MDweb role as cataloger validator or administrator It lists in detail the essential concepts and procedures necessary to use MDweb Who is it meant for This document is meant for users who are not computer experts Explanations are provided whenever it is necessary to underst
39. il will be sent to your e mail address Subsequently the administrator will validate your registration by assigning you a role AS soon as he does so you will receive an e mail with your log in name and password Accessing the management module Use your log in name and password to access the management module from the Catalog Management Sign in section on the home page G rez le catalogue Authentification Login Mot de passe eens o Inscrivez VOUS Mot de passe oubli Aide la gestion Utilitaires A propos de MDweb Desertification unit IRD 04 12 2006 9 User Manual Management MDweb version 1 3 The management module and its structure The management module provides access to a number of sub modules and commands that allow you to add modify and import references metadata records It also allows you to view references that are private i e those not accessible from the public search module Finally you can manage your user account contacts personal contacts directory used for synchronizing the contacts section of the standard and predefined values by resource type default values for data entry forms All these features are accessible from the menu on the home page of the management module MD WAN Cataloging amp locating environmental data Module de gestion Le module de gestion de MDweb vous permet d assurer la gestion de vos r f rences de vos contacts et de vos valeurs pr d finies Les
40. ir le champ obligatoire R sum You can then correct the field in question and re submit the form When you go from one form to the other without explicitly submitting the information you have filled in MDweb will do it automatically and inform you with a dialogue box i Microsoft Internet Explorer ES AN Les valeurs ont t modifi es dans la base de donn es 32 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 3 Modifying a metadata record s properties The properties box on the General information on your metadata record page display the properties of the record and allows you to modify some of them Except the data type the modification date the name of the user who created the record last update and the data entry status all other properties can be modified in an interactive manner In this section we briefly cover all the properties that can be modified a Title If you like you can modify the title of the record The title can be a maximum of 80 characters long To do so modify the text in the Title of the record field and click the w icon to save the new title Non valid e Non confidentielle Titre dela fiche fear g ologique du bassin aquitain Observatoire Exemple EXE Carte papier na 13 02 2006 ag admin b Catalog If you want to transfer the record to another local catalog select it from the drop down list of the Catalog field Then click
41. letters of the keyword that you have chosen for your data set Below the field a list of corresponding key words will appear 4 J Mots cl s 1 Mot cl hydrog clogie Th matique QI If you click on any of them it will be inserted into the keyword field Example of text entry using the pop up thesaurus Gr Click on the ur icon and a pop up window will open You will be able to choose a word from the list of keywords in the thesaurus http mdweb demo roselt oss org Mozilla Firefox j F O x Choix d un mot cl en HAECDEFGHIIELMNOFPQRSTUY WXYZ polylignes des pl R sum territoire m tropi digitalization de Cat gorie hydrog ologie Th matique ME hydrologie Th matique le Statut du jeu de donn es 4 gt A Th mes aCe Keywords free GoMD Thesaurus i Mots cles 1 Mole byrarograpte IM i Mots cl s 2 vote OOO O O UE Click on one of the words in the list and it will be sent to the corresponding keyword field Desertification unit IRD 04 12 2006 27 MDweb version 1 3 User Manual Management You can also use the existing thesaurus 1 To do so load it in the pop up by selecting the Earth Sciences GCMD thesaurus in the drop down list 2 http mdweb demo roselt oss org Mozilla Firefox z x Th saurus Domaine Th me S lectionner Inactif 3 Sciences de la Terre GCMD iB Sciences de la Terre GOMD pi Th s
42. ll allow you to load a jpeg gif or png file with the thumbnail image of the metadata record that you are importing Fill in the path and name of the file or Browse to it and the description field optional and Submit The thumbnail will be attached to the new record Import XML Attacher un aper u la fiche Fichier C wanpywwwindweb Parcourir Description description de l apercul 4 Attaching a zip archive Click on the icon and a form will appear that will allow you to load a compressed zip file containing the files of the resource described by the metadata record that you are importing Fill in the path and name of the file or Browse to it and Submit The zip archive will be attached to the new record Import XML Attacher les fichiers de donnees 3 la fiche Fichier E ttempibarre_menu ph 5 Validating the XML files to be imported Once you have optionally attached the thumbnails and data files to the records to be imported click Submit The format of the XML files will be verified Import XML Toutes les fiches XML ont t v rifi es et sont valides Cliquez sur le bouton pour lancer l importation 6 Launching the XML import Click on the button and the records will be inserted into the chosen catalog and the thumbnails and or data files attached Import XML Les fiches XML suivantes ont t import es dans le catalogue tte Collection test _tide_EXE DB 4 2006 02 06 xmi tide Donn es test tide EX
43. ntact existant Non Dui Contact par d faut o section m tadonn es Non Qui Contact par d faut section Ressource Non E Oui Contact par d faut i section Distribution Non C qui 2 Creating a new contact from an existing one The form allows you to create a new contact from an existing one If you choose to do so you will be asked to choose the existing contact from a list of existing contacts Contacts Nom du contact nouveau contact Cr er partir d un contact existant Contact par d faut section m tadonn es Contact par d faut section Ressource Contact par d faut section Distribution Hon L Oui Hon s Oui Hon s Oui 3 Choosing the default contact The form allows you to define the new contact as the default contact for one or more sections of the standard Contacts Mom du contact nouveau contact Cr er partir d un contact existant fe Dui Contact par d faut section Ressource Contact par d faut EXA 50 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 When a contact is made the default contact for a section it will be offered by default in the properties box of your metadata record You could thus synchronize your record without having to choose the contact from a list In the example above we have set our new contact as the default contact for the three sections used for records information entry 4 Ent
44. o be used In addition a template of a standard allows an international standard to be adapted culturally or linguistically for a particular national or regional context C ur du standard standard A community can thus define templates for particular types of data sets For example a template for matrix or raster data sets will retain only those items specific to this data type A template can also manage certain specifics or rules that an organization may want to apply on metadata items A template for example could specify which items are mandatory and which are optional in a metadata record o Geodatabase o Relational database o Digital map Paper map Vector theme Raster theme image Technical report presentation Excel spreadsheet Database table 04 12 2006 Desertification unit IRD MDweb version 1 3 MDweb version 1 3 User Manual Management Concept of resource In principle metadata standards the international standard in particular apply to digital data but they can also be applied to analogue documents such as maps plans aerial photographs etc In such a case the documentation of the data and its cataloging always reference the actual document Moreover data sets of this type usually include a clearly identifiable collection of documents On the other hand for digital data the definition of what is data or a data set is more difficult and often depends on the institutional or technologic
45. one is added Click on the lee gt button for the modified keyword to be saved Modifier le mot cl Mot cl hydrog clogie Cat gorie Spatial a Note In the current MDweb version the modification of a term is not automatically transmitted to the records already using the term as a keyword Desertification unit IRD 04 12 2006 57 User Manual Management 6 Advanced operations Concept of hierarchy between different resource types Linking metadata records one to another Desertification unit IRD 04 12 2006 MDweb version 1 3 58 MDweb version 1 3 User Manual Management Desertification unit IRD 04 12 2006 59 MDweb version 1 3 User Manual Management 60 04 12 2006 Desertification unit IRD Contacts RD Institut de recherche pour le d veloppement IRD Desertification unit US 166 www desertification fr 500 rue Jean Francois Breton 34093 Montpellier Cedex 05 France TEL 33 0 4 67 54 87 02 J C Desconnets cd teledetection fr B Granouillac bgranou teledetection fr MDweb project site www mdweb project org Online demo www mdweb project org demo MDweb version 1 3 Figures P 12 Core of the standard Standard P 13 Data collection Data set Entity type Attribute type P 15 Data Collection Relational database Geodatabase Digital map Desertification unit IRD Manuel de l utilisateur Aide administration Template Land use maps for Ou
46. ores the image on the hard drive of the MDweb server A thumbnail can also be 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 command This command allows attachment of more than one file Description of the procedure to attach a thumbnail 13 02 2006 contatz Wi contact 2 contact 2 13 02 7006 contatz Wi contact 2 contact 2 Pr l mon contact 2 Selecting the file to attach The form allows you to select an image file jpeg gif or png containing the thumbnail of the metadata record that you want to import Fill in the path and name of the file or Browse to it and the description field optional and Submit The thumbnail will be attached to the new record Informations g n rales de votre fiche de m tadonn es Fichier CAROSELT SIEL_v1 4 Parcourir Description quick look esri des d partements 3 Validation The name of the file will be shown in the properties box Valid e Non confidentielle D E vi v i O Th me vecteur 17 02 2006 admin O od iD 2 i y LI x a Q lt I 2 iD w w q 7 ja iD 3 infin S A 4 pr bes oe Ks mon contact Apersu departements shpjpg i Attaching data One or more data files can be attached to the metadata record from the Nac es resource files to the recordier e Currently this box allows the user to load the files max 4 that he wants to attach to
47. r Manual Management MDweb version 1 3 Example using a bounding box In this second example we assume that the user has a data set with a geographic extent that encompasses several d partements His geographic reference base does not have an entity corresponding exactly to the geographic extent of his data set In such a case the bounding box tool allows the user to draw a rectangle corresponding approximately to his data set s extent When he lets go of the mouse button the coordinates of the rectangle that he has drawn are sent to the form E http mdweb demo roselt o05s org Cartographie svg Microsoft Internet Explorer Th mes El Limites administratives El D partements E villes principales The toponym is generated automatically by the concatenation of the four coordinates Desertification unit IRD 04 12 2006 31 MDweb version 1 3 User Manual Management g Submitting a form Before the information entered into a form can be saved during creation or modification of a record you have to ensure that all mandatory fields those marked with a red asterisk are filled in Remember that each form corresponds to one section of the standard When you click the button the contents of the obligatory fields are checked and all the fields are checked for conformity with the respective field types If any check fails a dialogue box informs you of the problem icrosoft Internet Explorer x AN Veuillez sais
48. rame on the left allows you to return to the General information page by clicking on the title of the record You can go to entry forms of the other sections or if you have arrived here for modifying a reference return to the list of filtered records from which you chose this record to be modified se Theme vecteul carte des fleuves Observatoire Exemple EXE Miveau de saisie Etend Ce jeu de donn es contient les polylignes des principaux fleuves du Resume territoire m tropolitain issu de la digitalisation de restant s uteur s Jal restant s Statut du jeu de donn es Termin Th mes g n raux couverts par le jeu de donn es Agriculture zj X Mots clas 1 Retour liste fiches ar E 1 Mot cl fparograph a oO m E Mots cl s 2 motde ay Informations g n rales sur le jeu de donn es 1 Couche des fleuves de France m tropolitaine sk restant s 7 Date de r f rence 1 Date de cr ation du jeu de donn es 1355 Fer t The central ne in grey displays the form The form is organised in different sections with thejr titles in bold The form s fields are of several types They are identified by an orange label corresponding to items of the ISO 19115 standard By clicking on the field label you can access a glossary of the standard s items Glossaire des l ments de formulaire Mozilla Firefox Fichier
49. record will be stored The drop down list will allow you to choose the catalog Cr ation d une fiche de m tadonn es Titre de la fiche Limites adrninistratives de la France Qui 4 Selecting the data type You have to select the data type of the resource you are referencing This is an important field on the data type depends which form is displayed for you to fill in In the standard version of MDweb 8 data types are available In this example we will create a record to describe a vector theme data type 18 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management Cr ation d une fiche de m tadonn es Type de do Mil ees ype de donnees Envoyer 5 Selecting a data entry level A drop down list will allow you to choose the level of detail you want to enter for your record By default the level is set to Basic This level includes only those items essential for publishing a reference for more details on the level of detail see Some essential concepts at the beginning of this part of the user manual Cr ation d une fiche de m tadonn es ae de donn ees Den a a A aa PSS ha ae et boa eats ee GS LPeer a parar d une Che exitante Cu Hor 1 L Ou i Envoyer 6 Using an existing record to pre fill the new record Finally you can if you like create your record with information already copied from another record of the same data type Click on the Yes radio button and a list
50. roperties and modify some of them notably the confidentiality and publication statuses The 7 icon allows you to delete a record Mise jour d une fiche de m tadonn es Catalogue Type de donn es Tous Tous r Tous j R ponses 1 3 sur3 h Titre de la fiche Catalogue Type de trie Feu chee Confidentialit pate oe Modifier Supprimer donn es jour par saisie modification 1 carte des fleuves Observatoire Th me vecteur admin non termin e 2006 02 13 Exemple EXE 7006 02 13 3 Limites des Observatoire Th me vecteur admin non termin e a F 2006 02 13 la j if x d partements Exemple EXE i OE A Te R ponses 1 3 sur3 Note If you do not specify any filtering criteria all of your records will be displayed Desertification unit IRD 04 12 2006 39 MDweb version 1 3 User Manual Management Click the icon to go to the metadata record s general information page See sections 2 Entering information into the metadata record and 3 Modifying a metadata record s properties for details on modifying the record Informations g n rales de votre fiche de m tadonn es S carte des fleuves N lid e Confidentiell A A Identification du jeu de Attacher une ou plusieurs fiche s parent s onn es Tous E Repr sentation spatiale du jeu de donn es Observatoire Exemple EXE su LL Attacher des fichiers ressources 4 la fiche Th me vecteur 0 Syst me
51. t on the next page gives you an overview of the information available on this page and how it is organized We can distinguish 5 components of this page which are from left to right and top to bottom e The frame on the left which provides access to the record s information entry forms e The frame on the top which holds the management module s menu bar e The central frame consists of three boxes o One box for the record s properties o One box for attaching data files o One box for attaching one record to another 20 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management MAN Cr er Modifier Importer Consulter Preferences Administration Aide Quitter Cataloging amp locating environmental data Management module s menu bar Box for attaching one record to another Informations g n rales de votre fiche de m tadon gt carte des fleuves Non valid e Confidentielle carte des fleuves Observatoire Exemple EXE a Th me vecteur Attacher une ou plusieurs fiche s parent s Identification du jeu de donn es Repr sentation spatiale du jeu de donn es Attacher des fichiers ressources la fiche 13 02 2006 Taille max du fichier 30Mo Nombre de fichiers max 4 Fichier 1 Parcourir Syst me de r f rence spatial admin Han El mentaire Changer seo verter 1 al SPR SSK contact 2 al ee contact 2 al eu men
52. te de r f rence 1 lz ace aye 17 18 Date de cr ation du jeu de donn es Fly GRE Ho TE Type de repr sentation spatiale Vedcdeur Close R solution spatiale du jeu de donn es 1 Echelle du jeu de donn es Extension g ographique du jeu de donn es 1 Coordonn e la plus l ouest 4 7133 t ga Coordonn e la plus l est fe 4295 a NE mare http Mmdweb derno roselt 0ss orgl configlcalendrier ph You can select the month and year using the calendar s corresponding drop down lists The form closes when you click on the day and the selected date is sent to the date field In our example the date sent is 2006 02 14 vate de cr ation du jeu de donn es 2006 02 14 Ely s Note If you only want to enter a year you have to type it manually in the YYYY format Entering a keyword Entering text in the keyword fields can be done in one of two ways e By using the auto complete feature of MDweb if the keyword is already in the list of keywords stored in MDweb If not it will be added to the list e By calling up the pop up thesaurus iy which will open a keyword dictionary not hierarchized or a thesaurus By default the thesaurus that will open in MDweb is the Global Master Change Directory CGMD of NASA Example of text entry using the auto complete feature 26 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 In the keyword field type the first few
53. tionnelle fr ne de donn e a alstjiarnnelle Jeu de valeurs pr d finies par d faut 3 Choosing the default contact The form allows you to define the new set of values as the default set 52 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 Valeurs par d faut Nom du jeu de valeurs pr d finies bd relationnelle fr Type de donn es BD relationnelle r Cr er partir d un jeu de valeurs pr d finies existant Qui When a set is made the default set it will be offered by default in the properties box of your metadata record You could thus synchronize your record without having to choose a set of values from a list 4 Entering the predefined values After entering the name and optionally making the set the default set click on the Submit button to get to the entry screen The entry screen consists of three tabs corresponding to sections of the standard you have to enter your values here Valeurs par d faut bd relationnelle fr M tadonn es Jeu de donn es l Distribution l Langue des m tadonn es Frangais dd Jeu de caract res des m tadonn es 5559 1 z i The entry or modification of values and their validation is done tab by tab Before going from one tab to another after entering modifying values you have to click the button to save the changes 5 Modifying an existing set of values You can modify values of an existing set by using the 11510 Prefer
54. to increase decrease the number of files Import XML Nombre de fiches importer max 20 Fiche XML n 1 Parcourir Either type in the full path and name of the each file or use the Browse button to navigate to the files on your local drive Import XML Nombre de fiches importer max 20 Fiche XML n 1 JE Stemp title test title EXE OB 6 2006 02 06 rl Parcourir Fiche 8ML n 2 E ftemp title Test 2 title EXE OB 5 2006 02 06 nl Parcourir Fiche XML n 3 JE stemp title Jeu Test title EXE OB 3 2006 02 06 mil Pareourir Envoyer 2 Submit and the XML files will be loaded A summary table will show the details of the XML files and will also allow you to select the MDweb catalog into which each record will be imported Import XML Nom du fichier xml Source de l importation mm de destination fichiers de donn es bte Test tilde EXE DB 5 2006 02 06 xmi MOweb m Observatoire Exemple EXE gt J Ermnoyer In addition you also have the opportunity to import a thumbnail and or a zip archive to be attached to each record The MEME Import gt Attach thumbnails and Import gt Attach data commands allow these operations to be executed for records that already exist in the catalogs If you want do so now you can 42 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 3 Attaching a thumbnail Click on the IC icon and a form will appear that wi
55. v a complete level The basic level is based on the minimum metadata items specified in the standard The extended level is based on the basic level and additionally includes those metadata items that would allow the exchange and transfer of the resource and the accurate description of the resource s origins Source data and processes used This latter requirement is essential for the reuse of a resource for scientific purposes For data types offered in the standard MDweb version the extended and the complete levels are one and the same 16 04 12 2006 Desertification unit IRD MDweb version 1 3 User Manual Management Adding a new reference to a catalog Create This section shows you how to add or modify a metadata record for different resource types to be referenced It also provides details on how to synchronize metadata records contact information with the personal MDweb directory synchronize predefined values and attach data files and thumbnails Adding a new reference to an MDweb catalog is a two stage process e Creating a metadata record in a catalog e Filling in information describing the referenced resource Auxiliary operations such as modifying a record s properties the synchronization of contact information and predefined values need not necessarily be executed when a new reference is added to the catalog they can be run independently later 1 Creating a metadata record Depending on the type of metadata record
56. will appear see next screen shot Cr ation d une fiche de m tadonn es Limites administratives de la France Enwonyer Greation d une fiche de m tadonn es Type de donn es Theme vecteur Catalogue Observatoire Exemple EXE u Titre de la fiche Statut de la fiche Date de modification Mise jour par Ubliser comme mod le You can select one of the records from the list to copy information from When the record is created all the contents of this source record will be copied to the new record Desertification unit IRD 04 12 2006 19 MDweb version 1 3 User Manual Management 7 Validate by clicking Submit The new metadata record will be created in the specified catalog The first stage in the addition of a reference is now complete Now the record will have to be filled in and then validated so that it can be published and become accessible a General information on your metadata record page Once you click Submit on the form for creating a metadata record a page will appear with the title General information on your metadata record In this section we will explore this page in detail which e lists the record s properties e allows synchronization of contacts and predefined values e provides access to information entry forms e allows the attachment of data files e allows the attachment of thumbnails Also covered will be the operations you can initiate from this page The screen sho
57. wledge of geographic information specifications in general Only with this background can a validator correctly validate the contents of the data and its technical specifications The validation operation itself can be executed from the record s general information page red flag th gt green flag The publication status of a record can only be changed if you have the rights to do so i e if the administrator has assigned a validator s role to you Of course the administrator himself can change this status too 40 04 12 2006 Desertification unit IRD User Manual Management MDweb version 1 3 Non valid e Non confidentielle carte g ologique du bassin aquitain q Observatoire Exemple EXE Date de modification 19 02 2006 EN Be i El mentaire Changer Click on the flag icon to toggle the publication status With the record in the unvalidated state the flag will appear red in the validated state it will be green Desertification unit IRD 04 12 2006 41 MDweb version 1 3 User Manual Management Importing a reference image or file Import 1 Importing metadata records One or more records can be imported using the Import gt Import XML command Description of the procedure 1 Go to Import gt Import XML A form will appear where you can type in the path and the name of the XML file you want to import If you want to import more than one file maximum 20 use the and buttons

User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents