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USER MANUAL

1. GB0669_00 2 Select the destination 10 10 GBO0095_00 Press the One Touch Keys where the destination is registered You can specify a one touch key by one touch number by pressing the Quick No Search key 3 6 Methods For Entering the Destination gt Using the Speed Dial key Using the Speed Dial key You can designate a three digit 001 to 100 One touch key number speed dial to select the destination NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 1 Display the screen amp mo Dest 0 On Hook Chain Direct Check Recall Add Dest A Address Book s Functions Ext Address Bool GB0669_00 Enter a speed dial number Ready to send 10 10 Enter Destination 10 10 001 123456 002 None 003 None Pii e 001 100 EE Quick No 004 None 005 None 006 None Search 1 9 007 None 008 None 009 None 010 None 011 None 012 None al g 3 GB0095_01 GB0718_00 l e l Li Enter the one touch key number speed dial number with the numeric keys The entered destination is selected Accept the destinations Ready to send 10 10 001 123456 002 None 003 None fi 004 None 005 None 006 None ooo 1 9 007 None 008 None 009 None 010 None 011 None 012 None X fa lt GB0095_02 Cancel Me
2. Keyl Key02 4 1 5 lt p gt 3 Key03 Key04 _ t K lt GB0318_00 Menu Select the encryption key you want to delete and press Delete the trash can icon 6 38 Using Convenient Fax Functions gt Encryption 3 Finish changing deleting 10 10 Key0l Key02 GE Key03 f i f Vv ae Press End Key04 GB0318_00 Using the Encrypted Transmission When sending originals by encrypted transmission use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address transmission 1 Register the encryption key ahead of time Register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 2 Press the FAX key Place the originals Specifying destination 4 Ready to send amp 10 10 Ready to send 10 10 Dest 0 e Chain Brad Check On Hook Sub Address Detail Settings c o5 s Add Dest 2 s o C TE LARARE Pause Space Backspace L__ Address Book Book L_Ext Address Book Address Book One Touch Lone Touch Key ra GB0669_00 GB0703_00 Press Add Dest and enter the fax number of the other party NOTE When encrypt
3. Enter the login password 2600 Input 4 Input 4 Limit 64 Limit 64 ABC a A KARKI q w e r t y u i 0 p a S d f g h j k Z x c v pb 4 m Press Password to enter the login password Se GBO0057_01 GB0057_00 9 25 Fax Settings gt Account Management 3 Log in 10 10 Login User Name 2600 Keyboard Login Password KKK Keyboard NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authentication destination GB0723_01 Simple Login 10 10 1 3 K GB0023_00 Menu If this screen is displayed during operations select a user and log in NOTE If a user password is required an input screen will be displayed Refer to Simple Login on the machine s Operation Guide NOTE When the operation is completed press the Logout key Logout 9 26 Fax Settings gt Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine Login 1 Enter the account ID 10 10 Enter the account ID Check Counter If this screen is displayed during operations enter the account ID i GB0725_00 NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning bee
4. First edition 2013 12 2PZGEENSO00
5. 1 On 1 Encrypted Transmission off 33600bps Em e o GB0168_01 GB0172_01 mm NOTE Normally the default setting should be used 3 Turn on ECM communication Ready to send 10 10 Ready to send 10 10 TX Start Speed 3234N0hns ECM On Encrypted ransmission Off e ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission GB0168_01 GB0173_01 4 Turn on encrypted transmission Ready to send 10 10 Ready to send 10 10 TX Start Speed Encryption 33600bps 2 ECM Encrypted Transmission GB0168_01 GB0174_00 a e To use encrypted communication for transmission turn on encrypted transmission r d For the procedure for turning on encrypted transmission refer to Encryption on page 6 36 N Registering Destinations gt Registering Destinations in the Address Book 5 Press OK Ready to send 10 10 TX Start Speed 33600bps ECM On Encrypted Transmission Off Cancel GB0168_01 8 Set a sub address 10 10 10 10 Sub Address Detail Settings Sub Address i l pi m Pause Space lt gt Backspace 3 5 an Can mae fs d To use sub address communication a sub address and password must be registered For the procedure for setting a sub address refer to Sub Address Transmission on
6. Rough Recycled Preprinted K GB0221_00 GB0137_00 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer to Default fax settings on page 9 2 N Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time Zone ws NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data Print the reception date time Do not print the reception date time For more information about configuring settings refer to Default fax settings on page 9 2 N Duplex Print Output When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data Print on both sides Do not print on both sides For more information about configuring settings refer to Default fax settings on page 9 2 X 2 in 1 Print When you receive a multi page Statement or A5 size original
7. Before turning off the main power switch press the Energy Saver key on the operation panel Make sure that the Processing indicator and the Memory indicator are off before turning off the main power switch va GD Gi Clear ee Enter Energy Saver amp ae E ce Processing Memory lAttention tOO O ODS Check that the indicators are off NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction 10 3 Troubleshooting gt Error Messages Error Messages When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to Error Code List on page 10 5 for a description To print the sent receipt result report refer to Send Result Reports on page 8 4 and FAX RX Result Reports on page 8 7 You may also check error codes using the activity report Refer to Activity Report on page 8 9 Message Checkpoint Corrective Action Reference Page Machine failure Turn the main power switch off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representat
8. 007 None 008 None 009 None 010 None 011 None 012 None a lt e N N e a 0 Select the One Touch Key you wish to delete and press Delete the trash can icon 2 14 3 Methods For Entering the Destination This chapter explains the following topics Entering the destination fax number with the numeric keys ccccceeeecceeeeeeeeeeeeseeeeecaeeeeeeeeeeeseeeeesaaeeessaeeeesaees 3 2 Choosing from the Address Book sicuesinnatinnceavnddansniivaseuanesbunaddawdeandtennstvaaaessnenivadeeedaibiedingastsieaaieunesbucnesteedacntonanaeiies 3 4 Choosing by One Touch KOy ivcsircaveeccorssinsaceqtaxasvareSnawsnstseianeinadencedarnedienscdannadiueslos dasedeeddenaasnusedbcudenrelssnoosteedesnadanceasnec 3 6 Using the Speed Dial Key ictus nseaiearaneeiezarectelv erally tem etapa ated idan ranedincliee anette 3 7 Broadcast IMAMSIMNG SION serere aisre Or NE EERO I ESEE OE EEA ESE ONE ON rE iTA 3 8 Jona TCGIAL ce E taseemosvamsbarmeenaneseentedwsta 3 10 Gng CA ae E E EAE E E E E E E E E E damier 3 11 JNA VOOS pera A O E E E A A A 3 13 3 1 Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below 1 2 3 Display the fax number entry screen oo Dest Q_ On Hook Chain Direct ESS
9. Narrow Down 001 pl Sales department 1 0123456 Search Name __ 001 Sales department 1 abc am 1 2 Wf 002 Support department 0234567 cm Search No __ 002 5 Support department BOX cm VY Sort Name E fed 0O oO eo w t GB0428_01 Use WV or AN to scroll up and down Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE To cancel a selection press the corresponding checkbox to clear the check mark 6 Accept the members Ready to send 10 10 Ready to send 10 10 Address Book Contact Iyo Di V 001 fia Sales department 1 0123456 iam Sales department 1 0123456 ce m 001 Sales department 1 abc a gt Support department 0234567 am a 4 1 2 1 1 7 002 4 Support department 0234567 cm gt __ 002 E Support department BOX 1 xm MA _ a 9 gt pa lt l Bi o 216 Ready to send 10 10 Ready to send 10 10 Name Support department 000 250 Member Member 2 1 Address Number Auto 3 gt e Sje Press to enter a particular Address Number 1 250 Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If
10. RX Result Report Job Finish Notice Setting Attach Image Canceled before Sending Report gt Result Report Setting GB0560_00 System Menu Counter E mail Folder Error Only FAX Error Only OFF Recipient Format Name or Destination GB0566_00 Checking Transmission Results and Registration Status gt Printing Administrative Reports 2 Configure the function System Menu Counter 10 10 Name or Destination Name and Destination GB1072_00 t Press Name or Destination Name and Destination NOTE This is not displayed if E mail Folder and Fax are both set to Off in Send Result Reports FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 8 12 4 Display the screen lt gt System Menu Counter Use V or A to scroll up and down n 10 10 Quick Setup Wizard Report Print A Language 3 Admin Report Settings 1 5 Report gt Result Report Setting X Counter Sending Log History lt GB0054_00 GB0560_00 System Menu Counter 10 10 S System Menu Counter Send Result Report RX Result Report gt Job Finish Notice Setting D 10 10 FAX off RX Result Report Type 5 Report Print Atta
11. Sub Address 1111 1 2 GB0830_00 GB0057_42 G For details on character entry refer to Character Entry Method on page 11 2 3 Change the box number Document Box 10 10 10 10 Box Name Box 00 20 Box No 01 Sub Address 1111 d Change the box number with the or numeric keys GB0830_00 1 GB0294_00 NOTE If you set 00 as the box number the box is registered under the lowest available number Using Convenient Fax Functions gt Sub Address Box Function 4 Change the sub address 10 10 10 10 01 2 1114 j gt pace DacKSpace Sub Address 1111 lt Owner User A Cancel lt Back Save Cancel 04 e l e For details on character entry refer to Character Entry Method on page 11 2 Box No GB0295_00 GB0830_00 Deleting Document Box 10 10 Box 1 1 GB0656 01 GB0662 01 e 1 Use V or A to scroll up and down 10 10 7 Box 3 1 1 L d Press the box that you want to delete GB0832 00 Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box use the following operation 4 Display the screen 4 10 10 Removable Memory Document rr Box e GB0051_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals A j A Box NOTE When the password is set
12. When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Place the originals 2 Dial the destination Lift the handset and dial the number of the receiving system Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press On Hook Ready to send amp 10 10 1 Dest Q 2 On Hook Chain Direct dek 5 Recall Add Dest S WO cee wT eS Address Book Ext Address Book One Touch Key oe eEO_ GB0669_00 5 Press the Start key Start Transmission begins 6 Replace the handset When sending starts return the handset to its original position 7 8 Using a Connected Telephone gt Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 1 The telephone rings When there is an incoming call the telephone connected to the machine makes a ringing tone 2 Lift the handset Lift the handset of the telephone 3 Check if the telephone line
13. 1 Display the screen Use V or AN to scroll up and down 1 System Menu Counter 10 10 E Send lt gt System Menu Counter a Document Box 2 Fe 2 Favorites Application V4 F O Menu Counter 10 10 TX RX Common Transmission Reception GB0316_00 2 Configure the function System Menu Counter 10 10 10 10 TX Restriction Q ff RX Restriction Off 1 2 Permit No List Permit ID List d To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List Oi Permit List Addr Book Reject List 4 GB0345_00 GB0347_00 9 20 Fax Settings gt Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter if E z WAI lt gt System Menu Counter Banas gt b E Favorites Application N _ Menu Counter GB0054_02 TX RX Common Transmission Reception GB0316
14. Address Book Ext Address Bool One Touch Key 3 Ul i ne J C el Si H s Functions Cancel ie 4 S J 0 C To use a one touch key select the destination in which 212 is registered NOTE To use the Address Book select the destination in which 212 is registered as explained in Choosing from the Address Book on page 3 4 lt G GB0095_04 To enter using the numeric keys press Add Dest enter 212 and press OK 2 Press Chain B 10 10 Dest 1 _ u i 212 a Add Dest Add Dest L__ Address Book Book Ext L_Ext Address Book Book One Touch One Touch Keyf GB0669_02 3 11 Methods For Entering the Destination gt Using chain dial 3 Enter the fax number to be added to the chain number Select fax number from the Address Book 10 10 Ready to send 10 10 Q 2 ee Ext Address Book 1 gt al 0029 j 123456789 123456789 ww i 1 1 1 2 One Touch gt i J oo3f 3 123456 123456 um Address Entry gt ball 0049 Abc 1234567890 aa VY Menu Cancel el Multiple destinations can be selected When OK is pressed 212 is automatically added to all destinations GB0676_00 GB0426_02 For the procedure for selecting a destination in the address book refer to Choosing from gt the Address Book on page 3 4 Select fax number from One touch key Ready to send 10 10 Ready to send 10 10 Address Book Ext Addre
15. On Cannot output from a Sub Is the box password been set Enter the correct box password 6 13 Address Box Cannot use polling reception Is polling transmission being Check with the recipient used correctly on the sending machine 10 7 Troubleshooting gt Troubleshooting Symptom Cannot use sub address bulletin board communication Checkpoint Does the other party s fax machine have the same sort of sub address bulletin board communication function Is the entered sub address or sub address password correct 10 8 Corrective Action If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient If your entry is correct check with the recipient Reference Page 11 Appendix This chapter explains the following topics Chalacten ENT Y MENO serans E E E E O E soars tegsads 11 2 ENUY o CTOOI S areena E E EEA ANAA E AA E EE EAEN EE AAEE OAA 11 2 ESA ACA CUCU S riera a E O A E is 11 4 PAME ONS ea E EE ee ee O E E EE EE AE 11 5 KENUNA reren E E E cranes E E E E EE E 11 6 Received FAX Sizes and Paper Priority Inch Model cccccseeeeceeeeeesee cesses eeesaeeeeeseeeeesaeseesseeeesaeeeeenseeeeeas 11 11 Received FAX Sizes and Paper Priority Metric Model cccccceeceeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeesaeeeesaaeeeseeeeeaeeeeess 1
16. Registering Destinations gt Registering Destinations in the Address Book 4 Enter the group name Support department 1 Input 18 a1 Limit 32 l S ABC Ala P O GB0057_16 Cancel lt Ba amp Next gt al Up to 32 characters can be entered For details on character entry refer to Character Entry Method on page 11 2 5 Select the members destinations 1 Display the screen Ready to send 10 10 Ready to send EI Name Support department Member Member 0 1 1 Address Number Auto GB0114_03 d e 2 Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box Ready to send Address Book Contact IYE fig Sales depart nent 1 0123456 10 10 Searches by destination name Advanced search by type of registered destination E 1 2 mail Folder SMB FTP or FAX Sales department 1 abc Support department 0234567 Use V or AN to scroll up and down z f 5 Support department BOX om Displays details for individual destinations t GB0428_01 You can specify a destination by address number by pressing the Quick No Search key Registering Destinations gt Registering Destinations in the Address Book You can also press Menu to perform a more detailed search 10 10 SSeS 10 10 Address Book Contact IYE
17. TX Start Speed ECM is acommunication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Fax Settings gt Default fax settings Reception Item Media Type Reception Date Time Description Specify the paper type to be used for print output of the received fax Value All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 Refer to Media Type for Print Output on page 5 8 X Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone Value On Off For details refer to Media Type for Print Output on page 5 8 N Duplex Printing When received multiple pages
18. 11 OZ OK 0014 50123456 amp Canceled 0 Job Type Sending Job FAX 1 1 3 gt 1 3 0013 Broadcast 2 Gaw Canceled Job Name doc00003120101112140233 0012 4Broadcast 2 Gm Canceled VY User Name User A VY GB0187_00 Close End e Use V or AN to scroll up and down GB0207_00 Press for the job in the list that you want to check A screen showing details will appear Press Close to exit 8 3 Checking Transmission Results and Registration Status gt Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 1 Display the screen gt System Menu Counter System Menu Counter 10 10 10 10 A Language Admin Report Settings gt Result Report e E Log History E Counter lt GB0054_00 GB0560_00 System Menu Counter 10 10 System Menu Counter 10 10 Send Result Report gt E mail Folder RX Result Report 4 gt aor Ey Job Finish Notice Setting Attach Image Canceled before Sending Recipient Format Name or Destination GB0565_00 GB0566_00 2 Configure the function 10 10 10 10 Error Only Specify Each Job a h N
19. E mail S DJect Add INTO Seting sasaidicisasiancdanpoiuneaniescunmecuidsaniterdaupiendincsiaemnaiendiarmneniainlandiadiasesaanrbianieapnasante 6 8 FTP EG I VCC TA SUNG gested pce recaaicpeeedsesanyeena secu vocont oe EEE ES SE En E O E EEE EEEN 6 9 EMME O SUN eaa e E E E satleumbecseusanacdsnes 6 10 File Name IROOIS MUON sasmssrisirisersadaa aena i an aiiai R aaa aaa a 6 10 Settings for Forwarding from Embedded Web Server RX Forward Settings c ccecceeseeeeeeeeeeeeees 6 12 SUD Address BOX FUNCION sisssilesndctencesenduceunseceatecuerduledudce aE EA A TOE E aeia D EA Taai eneas 6 13 SUD FRCS S DOK so E E A E E 6 13 SUD Address COMMUNICATION sssaaa n aea iaee EE Eaa EARE e AAEREN e 6 13 Registering a Sub Address BOX sicseccenrcsdccunesanaccausiedaicvecaninunanteiewieaeadeuedeaswonssavaewonetaretdendiendeordeecavecadeneiudoens 6 14 Changing Deleting Sub Address BOX cccccecccccseeeeeceeeceseeeeeceeeeeeeeeesseaeeessaeeesseeeeaaeeessaaseesaaseesaaneeessags 6 16 Printing Originals from a Sub Address BOX ccccccecccceeeceeceeeeeeaeeeeeseeeesaeeeseeeeeeseeeeeseeeeeeseeeeesaeeesaeeeeeeas 6 18 CP CRNO 1 3 1 eee e A EAE EE EAEE ee eee eee A 6 19 Deleting Originals after Printing from a Sub Address BOX ccccecccceeccceeceeeeeeeeeeeceeeeaceeeeeeseeeesaeeeseaees 6 21 Deleting Originals from a Sub Address BOX cccceccccceeeeeceeeeeeeeeeeeseeeeeeaeeeeeeeeeeseeeeesaeeeesaaeeeeaeeeeaeeseneas 6 21 Prin ng a SUD Address
20. If All Media Types is selected a paper type cannot be specified for fax printouts 11 11 Appendix gt Received FAX Sizes and Paper Priority Metric Model Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio size original is reduced to match A4 size paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 8 If All Media Types is selected a paper type cannot be specified for fax printouts 11 12 Index Numerics 2 in 1 Print 5 9 A Account Management 9 24 Address Book 2 2 3 4 Adding acontact 2 2 Adding a Group 2 6 Change Deletion 2 9 Printing Address List 2 11 Search 3 4 Select a Destination 3 4 B Batch Print 5 10 Batch Transmission Function 4 15 Broadcast Transmission 3 8 C Cancel Cancelling Delayed Transmission 4 17 Cancelling Direct Transmission 4 13 Cancelling Memory Transmission 4 5 Cancelling Polling Transmissions 6 29 Cancell
21. VY System Menu Counter 10 10 Address Book gt One Touch Key Address Book Defaults gt Print List gt C if 7 ii AN ul GB0054_03 2 Print System Menu Counter 10 10 FAX List Index 1 FAX List No GB0421_00 Select FAX List Index or FAX List No Registering Destinations gt Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination contact or group on One Touch Key Adding a Destination Add a new destination contact or group A maximum of 100 destinations can be registered To register a destination to a One Touch Key it must first be registered in the Address Book Register one or more destinations as needed before proceeding 1 Display the screen Use V or A to scroll up and down System Menu Counter ii Internet 2 lt gt System Menu Counter a O gt User Login Job Accounting lt 1 Printer System Menu Counter 10 10 Address Book One Touch Key 1 1 Address Book Defaults gt gt GB0054_03 Print List 2 Add a One Touch Key System Menu Counter UUI N uuz None vus None 004 None 005 None 006 None 007 None 008 None 009 None 010 None 011 None 012 None Cancel Press the One Touch key to be added and press lt GB0422_00 3 Select the destinations 10 10 Address Book All gy Q Searches by d
22. Vellum 64 g m or less Labels Recycled Preprinted Bond Cardstock Color Prepunched Letternead Envelope Thick 106 g m and more Coated High Quality Custom 1 8 Cannot be used to print received faxes Fax Settings gt Default fax settings Common Settings Configures overall machine operation Sound Buzzer Description Set options for buzzer sound during the machine operations Job Finish Emit a sound when a print job is normally completed Value Off On FAX Reception Only FAX Speaker Volume Adjust the volume of the speaker Speaker Volume Volume of the built in soeaker when the line is connected by pressing the On Hook key Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute FAX Monitor Volume Function Defaults FAX TX Resolution Adjust the volume of the monitor Monitor Volume Volume of the built in soeaker when the line is connected without pressing the On Hook key such as in memory transmission Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Description Select the default scanning resolution Value 400 x 400dpi Ultra Fine 200 x 400dpi Super Fine 200 x 200dpi Fine 200 x 100dpi Normal Continuous Scan FAX FAX Set the continuous scan defaults Value Off On Settings related to the fax function can be configured TX RX Common Encryption Key Registration FAX Remote Diagnosis
23. rause DSpace DdCKSpdce Cancel ie 4 e GB0357_80 Press for Reject FAX No you want to change and enter the new number pq NOTE For the procedure for entering a number refer to Registering Reject FAX No on page 9 14 9 15 Fax Settings gt Transmission Restriction Deleting System Menu Counter 10 10 System Menu Counter Reject No List AN HB 6543 UNKNOWN NuMmbDer KeEception GB0345_01 GB0356_80 Use V or A to scroll up and down Select Reject FAX No you want to delete and press Delete the trash can icon Registering Permit ID No pq NOTE Up to 10 Permit ID numbers can be registered 1 Display the screen Use V or A to scroll up and down 1 System Menu Counter ik E Send lt gt System Menu Counter E Document Box gt 3 5 i Favorites Application V4 pri Menu Counter 10 10 TX RX Common Transmission GB0054_02 Reception s Ee lt Back GB0316_00 9 16 Fax Settings gt Transmission Restriction 2 Add a Permit ID No System Menu Counter 10 10 System Menu Counter TX Restriction Off ff ee 1 41 RX Restriction O Permit No List Permit ID List 2 2 o N Al System Menu Counter 10 10 Cancel OK iB E 0 Use or the numeric keys to enter Permit ID No 0000 to 9999 and press OK 3 To register another Permit ID No repeat step 2 Changing a
24. this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Print 2 in 1 Do not print 2 in 1 For more information about configuring settings refer to Default fax settings on page 9 2 Receiving Faxes gt Fax reception settings Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received Print as a batch after all pages are received Print each page as it is received For more information about configuring settings refer to Default fax settings on page 9 2 N 6 Using Convenient Fax Functions This chapter explains the following topics Memory FORWAVOUNG iheacetewcte veces seeincce eee sieeereeseeesueees EEE EAE EEEa Ti 6 2 Type of Forwarding Destination cccccccccssscccssceceececeseeceseeseascesseeseuseececessesensasessueeseueessueessuseesesensaess 6 2 SCN G FONAN sricceaxnsuiutasadnecannecn A E ENE 6 2 Registering Forwarding Destination cccccceccssssccesecccsececseeceuecensececeuceseuseseesecsasecsueesegeeecseeseneessseetens 6 3 Changing and Deleting Registration Contents ccccccccecseeeeseeeceeeeeseeeeseeeseeeseeeeseeeesseeessaeeseneessneeesaes 6 4 Forwarding TIMMS SENG wcvssxcesinsessaceadgossdesesrswenssusanatinanebiswebestetsamsuegiadeaurnsissevwrneaihiasweuduataavendibbisveasseunauys 6 5 FIE FOMAC UNG ea a E N E E E E 6 6 PE SOD AO riran E EEE E O E AEA E A E 6 7
25. Address Book Ext Address Book One Touch Key es n Pressing the number with the numeric keys changes the screen to the fax number entry screen GB0669_00 Enter the fax number of the receiving system Ready to send 10 10 On Hook Sub Address Detail Settings zZ Zz 1234567890 A S g R T N rause Space BdCKspdce TUV pe O n GB0703_00 i Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Enters a space Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 64 digits can be entered as the fax number of the receiving system Select transmission settings Ready to send 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace GB0703_00 lt i Methods For Entering the Destination gt Entering the destination fax number with the numeric keys Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Transmission on
26. Description This is used to register an encryption key for encrypted communication Refer to Encryption on page 6 36 N If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Value On Off Remote Diagnostics ID If you have turned on Remote Diagnostics enter the predetermined ID Value 0000 9999 Fax Settings gt Default fax settings Transmission Item Local FAX Name Description Register the local FAX name printed on in the transmit terminal identification This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 7 Local FAX ID Register the local FAX ID This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 NOTE The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 9 10 Local FAX Number Register the local FAX number printed on in the transmit terminal identification TTI area This item is included in the Quick Setup Wizard Refer to Quick Setup Wiz
27. Direct Transmission Direct Transmission Scans all originals into memory then dials and sends Scanning of the originals starts after the connection is made with the receiving system allowing you to verify that each page of the fax has been properly sent Setting for Direct Description transmission Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission 1 Display the screen oo 10 10 Dest 0 L J Job Finish Notice c H Add Dest Add Dest amp FAX Delayed Transmission Born Direct Transmission gt 2 eee reer B RX oe Shortcut T aa eal Address Book L_Ext Address Book Address Book One Touch a One Touch Key TT aaa GB0669_00 Use V or A to scroll up and down 2 Configure the function 10 10 GB0093_00 a L _ NOTE In the basic screen for sending press ms TET Direct This selects the direct transmission Dest Q method and the keys on the touch panel are OnHook chain mesas highlighted Recall sf Add Dest wre L___ Address Book ress Book Ext Address Book One Touch Key GB0669_00 nn Cancelling Direct Transmission During direct transmission to cancel communicat
28. Display the screen Use V or A to scroll up and down 1 System Menu Counter ie E Send lt gt System Menu Counter ii GB0054_02 Favorites Application V4 System Menu Counter TX RX Common Transmission Reception gt a lt Back GB0316_00 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 TX Restriction Off RX Restriction 2 Permit List Addr Book 1 2 1 1 Off Permit No List Permit ID List GB0345_00 GB0346_00 a l To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book 9 19 Fax Settings gt Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 9 21 To change the reception restriction follow the steps below
29. EC and 2009 125 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling vii Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e DEO8ROO National AN for D e ANO1ROO AN forP e DEO9ROO National AN for D e ANO2RO0O1 AN for CH and N e DE12R00 National AN for D e ANO5R01 AN forD E GR PandN DE14R00 National AN for D e ANO06R0O AN for D GR and P e ES01R01 National AN for E e ANO 7RO1 AN for D E P and N e GRO01R0O National AN for GR
30. Embedded Web Server RX 6 12 Type of Forwarding Destination 6 2 Memory Reception 5 4 Memory Transmission 4 2 Cancel 4 5 Menu Map 11 6 Index 1 N Network FAX 6 43 Basic Transmission 6 47 Configuring the Driver Default Settings 6 50 Flow of Receiving 6 43 Flow of Sending 6 43 Installing the Network Fax Driver 6 45 Online Manual 6 44 Setup 6 44 No Print Output 10 7 O One touch Keys 2 12 Adding a Destination 2 12 Change Delete 2 14 Select Destination 3 6 Operation Panel 1 4 Original 2 sided 4 9 Continuous Scan 4 12 Original Orientation 4 9 Original Size Selection 4 8 Selection of Original Image 4 11 P Part Names and Functions 1 2 PBX Setting 1 12 Permit Fax No Change Deletion 9 12 Registration 9 11 Permit ID No Change Deletion 9 17 Registration 9 16 Polling Communication 6 26 Checking 6 34 Deleting Originals in a Polling Box 6 35 Polling Reception 6 30 Polling Transmission 6 26 Printing from a Polling Box 6 33 Sub Address Bulletin Board Reception 6 30 Precautions When Turning Power OFF 10 3 Priority Override Send 4 4 Q Quick Setup Wizard 1 7 R Received FAX Sizes and Paper Priority 11 11 11 12 Receiving Mode 5 2 9 8 Reception Date Time 5 9 Redial 3 10 Changing Retry Times 9 7 Reject Fax No Change Deletion 9 15 Registration 9 14 Remote Diagnostics 9 6 Remote Switch Function 7 10 9 8 How to Register 9 8 How to Use 7 10 Report Activity Report 8 9 FAX RX Result Reports 8 7 Recipient Format 8 6 Report
31. FAX NO cccccccccsseceseceeeeceeeceueceeeccueecueecaeeesueesaeesseesueeaeeesness 9 14 Changing and Deleting Reject FAX NO ccecceccccececeeeceeeeeeeeseeeseeeeeeeeseeeseeesseesaaes 9 15 Registering Permit ID NO cccccccceccecceeeceeeceeeeeeseeceeeecsecaeeceeseesageseeeseesageseeeseees 9 16 Changing and Deleting Permit ID NO ccc cecccceccceeeceeeeeeeeseeeeeeeeaeeeseeeseeeseesaees 9 17 Setting Send Restriction cccecccsscccsecceeecseecseeceueccaeeceeeceueeeeeecueesaeeseeeeeueesaeeseeesaees 9 19 Setting Reception Restriction ccccccecccecccseeceseecececeueceucecucecaeecsueceusecseeseueseeeenaes 9 20 Unknown Number Reception ccccccecccecceeeceeeeeeeeeeseeeseeeaeeseeeeeeeaeeseeegeeeaeeseeeaeeeas 9 21 US AO NO TINE sesen a E E E A R A 9 22 Account Management vecsicnsreciscuaiecuvidunsunoaectawsnursltadnenpalesnmrsieavmmaudisenvudnavmndielleiesdeudautuncesavuieas 9 24 Logging in when User Accounting has been Enabled ccccccceeeseeeseeeeeeeeeeneees 9 25 Logging in when Job Accounting has been Enabled c ccc ccecceccceeeeeeceeeseeeaeeees 9 27 10 Troubleshooting scccscssceesseeeneenneeeeeennnenneeseeeenenseeesseeesenmeeesses 1O 4 Indicators During Sending Receiving Operation cccc cece ceeccceececeeeeceeeeceeeeeeeeseeeesseeeeseees 10 2 Responding to an Attention Indicator Flashes 1 0 0 cccecc cece eeeceeeeeeeeeeeeeeseeeeeeseeaeeeaeenes 10 2
32. Faxes Explains the general methods for receiving faxes and reception functions Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception Using a Connected Telephone Explains convenient functions that use an external telephone Checking Transmission Results and Registration Status Explains how to check the status of recently performed transmission and reception operations in the touch panel Also explains how to print administrative reports showing communication results machine settings and registered information Fax Settings Explains various settings for controlling fax usage such as restricting transmission destinations blocking fax reception and setting prohibited use times Troubleshooting Explains what to do when errors are displayed or other problems occur Appendix Explains how to enter characters and lists the fax specifications Conventions in This Guide The following conventions are used depending on the nature of the description Convention Example Description Bold Indicates the operation panel keys or a computer screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates a message displayed on the tou
33. Memory indicator is lit when there is source data stored in the memory for delayed transmission 9 Gy C PQRS TUV WXYZ my E vay GD Gi Quick No Clear Search Enter Cc 333 J Processing Memory Attention Responding to an Attention Indicator Flashes If an attention indicator flashes press Status Job Cancel to check an error message If the message is not indicated on the touch panel when Status Job Cancel is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected Connect the modular cord correctly correctly Is Permitted FAX No or Check Permitted FAX No and Permitted 9 10 Permitted ID No registered ID No correctly Has a communication error Check error codes in the TX RX Result 10 5 occurred Report and Activity Report If the error code starts with U or E perform the corresponding procedure Is the destination FAX line busy Send again Does the destination FAX Send again machine respond Is there an error other than Contact your Service Representative above 10 2 Troubleshooting gt Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off press the Energy Saver key on the operation panel You cannot automatically receive a fax when the main power switch is turned off
34. Print Report 1 1 za 1 1 GB0573_00 GB0574_00 10 4 Menu Cancel lt Back OK l e L d System Menu Counter 10 10 System Menu Counter 10 10 ai Address Book AAA aaa abc com C Ext Address Book 3 gt 4 BBB bbb abc com ww 1 1 1 1 Address Entry gt ccc abc com o jo ddd abc com l Te a Cancel Next gt B Menu Cancel lt Back g a E A oO Enter the E mail address System Menu Counter 10 10 System Menu Counter z Print Report 1 1 a 1 1 e GB0573_00 GB0574_00 a l e System Menu Counter 10 10 i 4 abc def com put 11 Address Book a a mit 28 YU ADL A Del Ext Address Book gt i ss P t y i l 5 A GB0583_00 i For details on character entry refer to Character Entry Method on page 11 2 oO N lo Oo oO a Oo 8 13 Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Dest Check before Send in the machine s Operation Guide Follow the steps below to confirm the destinations 1 Check all destinations Check the destinations and press Check 10 10 fim 123 123 cm fan 3333 3333 am 1 2 44444 44444 cm gt 99999 9999
35. Reception Available for inch versions only cccceceeceeceeeeeeaeeeesaeeeeeeeeeeeseeeeesaeeeeeas 7 6 IVAN ES E N a eeepc ede epee bees site ee ero sg eee dese E E A ne ate tree ein pales A A N 7 8 MANUGIINCCCOUIOM sera ccosacaniencsatsaphsvnusconmweemseatne biased E yaad e E 7 9 Remote SWITCH FUNCTION scnsziceledonsniisaeieseeterdecteeseaealenueciewtale toeiciesdictereasunneresuatwaddodeisetaadesteasendsicds 7 10 Various Tools for Checking Transmission Results and Registration Status 00008 8 2 CMOCKING FAX JOD HISTON aieacassnetedeccaaeesandatvedcuascanantecdec one aar a EEO O E UEa 8 3 Displaying Job Log Screen cc cc ceccceecccssceceseeceececececseeeceueeceueeseusessuseseueeteseenseeeseaess 8 3 Printing Administrative Reports cccccccceccseeeceeeeeeeeceeeceeeeseeeseeseeeeeueeseeeseeeseeeseeeeseeeseeeenes 8 4 Send Result Reports se sicniccuoanccrucanowsnnbiancsmusdelodatansascmwanetannelauawesdsedeiausnasnebasisnnvuceeustieieie 8 4 Report for Job Canceled before Sending c ccccceccceecceeeceeecceeecueesaeeeceeeeenesseesaues 8 5 ROCIDIESNLFOIMAL sass iessmartsarlaccte nii E na Ee Ee EE EEEE EE EEEE AE EA NEEE 8 6 FAA RA RESUL RODOTIS sdvcsctvesiauucamabsnnemncusasaineinus ed a EE TEE OET oT n a 8 7 ACUO RODO arrere E E E E E EE E E E E EENE 8 9 PANUNG ACUVIIY REDONS iscrrsorieri dien ae n a aaan O EEE aE iE En 8 9 AVOMaUG TAO este hessre trace eye ee E Eae EE E RS E EEEE 8 10 USP E e E A
36. Select a favorite 10 10 p pE PAn oF EB oF B a ID Card Copy Paper Saving Copy Scan to PC Addre ss Entry a a u a Scan to PC Addre Scan to E mail A Scan to E mail A ss Book ddress Entry _ ddress Book Menu Application When using the wizard mode GB0056_00 1 The registered screens are displayed in order Make the desired settings Select the FAX transmission resolution 10 10 al Adjust the density 400x400dpi Ultra 200x400dpi Super Density fal i Lighter Normal Darker Inputs 7 a Limit 32 x 200x100dpi Normal m v ABC a A Cancel 3 1 1 i GB0086_99 GB0008_99 GB0057_99 Methods For Entering the Destination gt Using favorites 2 Confirm the settings and start the job Use V or A to scroll up and down gt Press Start to start copying Copies 1Copies Paper Selection Auto Zoom 100 Normal 0 GB0820_00 NOTE To edit the settings press lt Back and make changes as desired When using the program mode Select a favorite to call up registered settings 3 14 4 Sending Faxes This chapter explains the following topics Basie Walls ls SiO PROCS CNG sssini s sicccnscecareansoleaseenoeskcosesna mcesud geaatsecse te suteouseconercsasodackince inbareecodecwenecenee 4 2 Checking the Send Status rncstancasmacndinnstannsatinssotraudendsnensiiamskatsadni Sead sed Wieda
37. System Menu Settings wiacetie cncrecs canis sccinci tein dances uaatie ned viekia dancinddeuiudas udu tiukiedclatapbandndsdraeeeiteh stan ateaheelbitand sale eeandvadantancs 9 3 BS OU pesca tcc cre E oe ce ots ihe asa resent E E E E ine sniettaneceaems 9 4 Cassette MP Tray Settings sate ete sonst sanction deeds ancenctinctene toda emndustae Sica ue apet nee easodweniedaaenedeeteced 9 5 COMMON ENGS perspire senaniunoutsasuuseuasnabanee E EERS 9 6 PA ee gate NE E E A E E EA E E E EE E AEE 9 6 Adjustment Maintenance eae ee eee eee 9 9 Tronsmission EROSION eect eae cetoct ete creseeeatemerecey A T a a ES 9 10 Registering Permi FAX INO x Soasediseria toeis ncerssictiash paws avaiecsipnie sdncouis occa eidbnictiedceiasis EEND OEA AAE SNES EENE E OAE 9 11 Changing and Deleting Permit FAX NO ccccccccccceseeeeceeeeeeeeeseeeeseeeeeseeseeeeesaeeeseeeeseneeseeesseeesseeeseneeess 9 12 Registering Reject FAX NO cccccccssccsseeseecececeeeceueceueesaeecaeeceueceaeecueeseeseueesuessaeeseeseeessaeesaesesseesaeesaaes 9 14 Changing and Deleting Reject FAX NO ccccsccccesecceececeseeceeceseaecceeeseaeeseueeseaeeecsecensesensesessenenenesenes 9 15 Registenng Sit WED INOS sirrimi AA A aaia 9 16 Changing and Deleting Permit ID NO s nnaanannnennennnnnsnnsnnnernnnnsnrnnrnnrnnrnnrrsnrenrnnrnnrrenrnnrerrnnrnnrrerrerrnnrrenrnnrne 9 17 Seting Send ResMICUON cnaxzsscanacduededusarsunecunenonwnetinnss saleneaidlesaxesascuasnvessscuaizeuiedscisve
38. a transmission result report is printed when you perform a transmission job FAX TX Report gt page 8 5 Sending Faxes gt Original scan settings Original scan settings Original Size Selection Specify the original size to be scanned Metric Select from A4 A5 A6 B5 B6 Folio or 216 x 340 mm Inch Select from Letter Legal Statement Executive or Oficio II Others Select from 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufukuhagaki Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals 1 Display the screen Ready tosend O O OO OOOO O 10 10 bapes 0 gt Original Size On Hook Chain Direct ena 2 Lx A4 J UlYGINdl Urieta Recall s Add Dest Top Edge on Left Ga Ny Durie 1 sided gs FAX TX Resolution dress ees SITES BOOK L_Ext Address Book Book One B L___ One Touch Key dpi 200x100dpi Normal Press Functions and then Original Size GB0673_00 _ Shortcut j Use V or AN to scroll up and down GB0669_00 2 Select the original size 10 10 Ready to send 10 10 gt Others Cancel lt Back GB0025_01 GB0026_01 e ee Use V or AN to scroll up and down Select the original size Sending Fa
39. address is registered under the lowest available number 6 Enter the fax number Select the item that you want to change 10 10 Ready to send 10 10 Sales department 1 Sub Address Detail Settings Pause Space Backspace i m S 3 Cancel lt Back Save S Cancel OK 5 d E IE Description Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Enters a space AP Moves the cursor Backspace To correct the fax number press Backspace on the touch panel and delete the digits one by one before reentering the fax number To delete the number entirely press the Clear key on the operation panel Enter the fax number of the receiving system using the numeric keys Up to 32 digits can be entered as the fax number of the receiving system Registering Destinations gt Registering Destinations in the Address Book 7 Select transmission settings The transmission start soeed ECM communication and encrypted transmission can be set 1 Press Detail Settings Ready to send 10 10 Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace _ GB0075_03 amp 2 Configure the transmission start speed Ready to send 10 10 Ready to send 10 10 TX Start Speed 33600bps 9600bps 14400bps
40. and Deleting Address Book Entries cccccccccccceceeeeeeeeeeeeeeeeeeeaeeeseeeseeeaees 2 9 PPE NOG CSS LIST aepriaariieig nothig an seesactinsatectadead semeenancacadeanecsenaeduectssaenctebaasaeneemneenaeen 2 11 Adding a Destination on One TOUCH Key ou ccceccccccceecceeeceeeeeeeee ces eeeeeeeaeeeseeeseeeseeeseeesenees 2 12 Adding a Destination sac ecsscanasecacanasemtutesedanedidetensstnedacesasandsensdoteodses daxseadedeadtdedeactensans 2 12 Editing and Deleting One TOUCH Key ccc cecccceccceecceeecee cess eeseeeeeeeseeeseeeseneeaeeeaes 2 14 Methods For Entering the Destination cccssssseessennssneeeess O71 Entering the destination fax number with the numeric keyS ccccccceeeseeeeeeceeeeeeeeaeeeaes 3 2 Choosing from the Address Book ccccccccecccececeeeceeeeeeeeseeeeeeeeseeeseeeeseeeseeeseeseeeeaeeeseeesaees 3 4 Choosing by One Touch Key ccccceccssccceeeceeece ccc eeceecaeecueecauecaeecaeessueceueceaeesaeesaeessaeenens 3 6 Using the Speed Dial key cccccccscccsscceececeeecsceceueceueeceecseeceeecsueesucesaeeeeessueseueesaeesaeesgaes 3 7 Broadcast Transmissi set gect ass doves cece gna eiai EESE TAN EAA EEE EERE Eii 3 8 Gana TOO eaen an nE AE EEES EAEE E EEA E 3 10 BERE ac aE EEE I E EE N E EE E ENT T 3 11 CSI WAV OOS sapasi enti Tena e EEE i E aE a EREE AREE EREE 3 13 Sending FAXES wssssssssscceseeeeneeeeeeeeeeeeneeeeseeeneeeeeeseeeeneeeeeseeeenees OD Basic tra
41. details refer to the machine s Operation Guide Methods For Entering the Destination gt Choosing from the Address Book Choosing from the Address Book Select a destination registered in the Address Book NOTE For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 2 2 For details on the external address book refer to Embedded Web Server RX User Guide 1 Display the screen Ready to send 5 10 10 TETA On Hook Chain Direct chex Recall Add Dest Ney wee Address Book Ext Address Book One Touch Key ey vv Favorites GB0669_00 2 Select the destination 10 10 Address Book All IXE 1 123456 123456 _Jof2 789012 789012 i 1 1 _ 093 ABCDEF 567890 lj f 1of4 GHDKL 111111 el Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box GB0426_03 Destination Search 10 10 Address Book All ss XY Q Searches by destination name NACE 123456 123456 ce z Advanced search by type of registered destination All 002 3 789012 789012 ww FAX G IETA or Group 003 gt ABCDEF 567890 1004 GHIJKL 111111 aw GB0426_03 Displays details for individual destinations You can specify a destination by address number by pressing the Quick No Search key Met
42. e AN O9ROO_ AN for D e GRO3RO00_ National AN for GR e AN 10RO0_ AN for D e GRO4RO00_ National AN for GR e AN11R00 AN forP e NOO1RO0_ National AN for N e AN12R00 AN forE e NO02R00O National AN for N e AN 16ROO General Advisory Note e P O03RO00 National AN for P e DEO3RO0 National AN for D e P 04R00 National AN for P e DE04R00 National AN for D e P O8ROO National AN for P e DEO05R00O National AN for D Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries E Austria mFrance MLiechtenstein Slovakia mBelgium m Germany Lithuania Slovenia MBulgaria mGreece m Luxembourg Spain m Cyprus Hungary Malta Sweden mCzech M iceland Norway Switzerland Denmark Mlreland mPoland Ehe Netherlands mEstonia Bltaly Portugal E United Kingdom Finland Latvia mRomania viii Introduction About this Operation Guide This Operation Guide contains the following chapters Chapter Before Using the Fax Machine Contents Explains the part names and the quick setup wizard Registering Destinations Explains the procedures for registering destinations in the address book and one touch keys Methods For Entering the Destination Explains the procedures for entering destination fax numbers Sending Faxes Explains the general methods for sending faxes and transmission functions Receiving
43. for Job Canceled before Sending 8 5 Send Result Reports 8 4 Sub Address Box List 6 22 Resolution 4 10 Rings Answering Machine 9 8 FAX TEL 9 8 Normal 9 8 RX Start Speed 9 9 S Selection of Transmit Terminal Identification TTI 1 7 9 7 Send Status 4 3 Specifications 11 5 Speed Dial key Select Destination 3 7 Standby Transmission 4 18 Sub Address Box Function 6 13 Checking 6 19 Deleting Originals after Printing from a Sub Address Box 6 21 Deleting Originals from a Sub Address Box 6 21 How to Change 6 16 How to Delete 6 16 How to Register 6 14 Printing Originals from Sub Address Box 6 18 Sub Address Box List 6 22 Sub Address Bulletin Board Reception 6 30 Sub Address Communication 6 13 Sub Address 6 13 Sub Address Password 6 13 Sub Address Transmission 6 23 Index 2 T Telephone Line 1 7 9 7 Time 1 10 9 3 Touch Panel 1 5 Transmission Restriction 9 10 Communication Establishing Requirements 9 10 Permit FAX No 9 11 Permit ID No 9 16 Prerequisites 9 10 Reception Rejection Requirements 9 11 Reception Restriction Setting 9 20 Reject FAX No 9 14 send Restriction Setting 9 19 Unknown Number Reception 9 21 Troubleshooting 10 7 TX Start Speed 2 4 3 3 9 7 U Unusable Time 9 22 User Accounting 9 24 Contents 9 24 Login 9 25 V Volume Adjustment FAX Monitor Volume 1 7 9 6 FAX Speaker Volume 1 7 9 6 Job Finish 1 7 Index 3 QUALITY CERTIFICATE This machine has passed all quality controls and final inspection
44. forwarding destination x refer to the Operation Guide for the machine to enter the address NOTE For details on character entry refer to Character Entry Method on page 11 2 3 Press End 10 10 L f fia Sales department 1 123456789 1 1 GB0392_01 Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 1 Display the screen Use VV or A to scroll up and down j E Send lt gt System Menu Counter Q a nc System EE ees nter 10 10 3 Forward Settings A lt 02 2 Edit or delete the destination To edit the destination System Menu Counter 10 10 System Menu Counter 10 10 Forward Setting J 2 1 3 1 1 File Format File Separation m fe E el e N D lse e a Oo Press and change the destination Using Convenient Fax Functions gt Memory Forwarding To delete System Menu Counter 10 10 System Menu Counter Bes rlellle 2 fia Sales department 1 123456789 Forward Destination 1 3 File Format gt File Separation Ee Select the destination and press Delete the trash can icon GB0377_00 3 Press End System Menu Counter 10 10 a t i 1 1 GB0392_00 el Forwarding Time Setting Register the start time and end time between which forwarding is enabled 4 Display the screen Use VV or A to scroll up
45. function What do you want to do Specify the original size Specify the correct original orientation Reference Page Original Size Selection gt page 4 8 Original Orientation gt page 4 9 Automatically scan 2 sided originals Duplex page 4 9 Set the resolution at which to scan originals Selecting the FAX Resolution gt page 4 10 Adjust the density Selecting the Density gt page 4 11 Select original image type for best results Selection of Original Image gt page 4 11 Scan a large number of originals separately and then produce as one job Continuous Scan page 4 12 Add a file name to the job to easily check its status File Name gt page 4 21 Send notice by e mail when a job is complete Job Finish Notice page 4 20 Specify a time for transmission Delayed Transmission gt page 4 15 Connect to the destination first and then scan the original Direct Transmission gt page 4 13 Set up another transmission while communication is taking place Standby Transmission gt page 4 18 Interrupt transmission and send another original Interrupt Send gt page 4 19 Send an original using a sub address Sub Address Transmission gt page 6 23 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Specify whether
46. has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 Press On Hook FAX 5 Press Manual RX 10 10 Ready to send amp 10 10 Dest 0 Real Add Dest Add Dest Be L__ Address Book Book Ext _Ext Address Book Book One Touch _One Touch Key GB0669_00 0123456 GB0694_00 Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 7 10 6 Replace the handset When reception starts return the handset to its original position 1 9 Using a Connected Telephone gt Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine The rem
47. machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When the original size is larger than A4 or Letter at the sender the send image size will be reduced at the sender s machine to fit to your supported paper size In addition when the send image size is too long at the sender and your machine cannot print the received image into one page the image will be divided into several sheets of paper Reception Method The methods for receiving faxes on the machine are shown below Reception Method Description Reference Page FAX Automatic Auto Normal Faxes are automatically received Reception FAX TEL Auto Switch Auto FAX TEL This reception method is convenient when using both Reception telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond FAX Answering Auto Answering This method is convenient when using both the answering Machine Auto Switch machine machine and fax When fax originals have been sent the Reception machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a mes
48. of Network FAX Sending Network FAX sending is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data ih Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data Hi ws NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail or forwarding to another fax machine 6 43 Using Convenient Fax Functions gt Network FAX Setup Flow of Setup The following preparation is needed before using Network FAX Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format pg NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Memory Forwarding on page 6 2 Installing Software on the PC Install the ded
49. of data are the same width they can be printed out on both sides of paper having the same width as the data Value On Off For details refer to Duplex Print Output on page 5 9 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper Value On Off For details refer to 2 in 7 Print on page 5 9 N Batch Print When a multi page fax is received the pages are printed in a batch after all pages are received If Off is set each page is printed as it is received Value On Off For details refer to Batch Print on page 5 10 N Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings FAX TEL If the reception method is FAX TEL Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Value 0 15 For Rings FAX TEL this change is possible with some countries Reception Mode Select the reception mode Value Auto Normal Auto FAX TEL Auto Answering Machine Manual Auto DRD If Auto DRD is selected select the DRD Pattern Value Pat
50. of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 11 N Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report Admin Report Settings Outgoing FAX Report The latest 50 received fax data are printed as a report Description An activity report is printed out automatically after every 50 faxes sent Refer to Activity Report on page 8 9 Incoming FAX Report Result Report Setting Send Result Report An activity report is printed out automatically after every 50 faxes received Refer to Activity Report on page 8 9 Description Each time you send a fax you can print a report to confirm whether the fax was sent successfully Refer to Send Result Reports on page 8 4 N RX Result Report When a fax is received you can be notified by receipt result report or e mail Refer to FAX RX Result Reports on page 8 7 Q Fax Settings gt Default fax settings Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 4 and multi purpose tray Cassette to 3 Description Pap
51. page 6 23 9 Register the destination Ready to send 10 10 Select the item that you want to change Sub Address Detail Settings 0123456789 Pause Space lt gt Backspace gt O GB0075_03 Registering Destinations gt Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group Designations in the group can be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book Before adding a group in the Address Book the contacts to be included in the group must be added first NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu 4 Display the screen FAX fe gt 1 2 Adds a new destination Ready to send 5 10 10 Dest 0 On Hook Chain Direct CCK Recall Add Dest Nemes Neto GB0669_00 Address Book Ext Functions __ 002 789012 789012 __ 003 f ABCDEF 567890 1004 B GHIJKL 111111 3 Lal Cancel lt a e 10 10 Use V or AN to scroll up and down e Ke D oO fo a 0 3 Select the registration method Select the address type 10 10 J 1 1 e GB0419_01 Address Book All IYITQ y 001 sili 123456 123456 10 10 3 m S m S i GB0426_03
52. page 6 23 Detail Settings TX Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM ECM error correction mode is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission Encrypted To send faxes using encryption press this key For details Transmission refer to Encryption on page 6 36 NOTE Press On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 14 4 Press OK 10 10 On Hook Sub Address Detail Settings 1234567890 Pause Space lt Backspace Next Dest Cancel Entry of the destination finishes NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine GB0703_00 a Press Next Dest to enter the next fax number For details refer to Broadcast Transmission on page 3 8 In addition to a fax you can include e mail transmission and folder SMB F TP transmission to send as one job For
53. press the Start key Printing starts 6 33 Using Convenient Fax Functions gt Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box 4 Display the screen 4 10 10 Document gt B OX Job Box 2 Select the original Sub Address Box Polling Box oe 10 10 GB0051_00 f sai BQ doc00006520100908150414 fel File Name doc00006420100908144604 ca Number of Pages 1 page 1 1 s 1 1 oma Resolution 200x100dpi Normal G Date and Time 10 10 2010 10 10 e Press for the document whose details you want to check The details of the selected document are displayed ne 5 doc00006620100908151210 E l GB0663_02 GB0111_00 6 34 Using Convenient Fax Functions gt Polling Communication Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE lf Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 6 26 4 Display the screen 1 Document e B OX Job Box Sub Address ug Polling Box 2 To delete Document Box Vi doco0006520100908150414 e w m __ 0000652010008210 ii LJ LJ GB0663_02 e Select the document you want to delete and press Delete the trash can icon 6 35 GB0051_00 Using Convenient F
54. to a Sub Address Box you need to enter the password in the following situations GB0656_01 Q l d If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 3 Print Ready to print from Box 10 10 pDelete File Name Job Finish 1 En bi afterPrint abf Enty Notice doc Off _ Priority Override Off Set Delete after Print and enter a file name and press the Start key Printing starts Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box GB0659_00 1 Display the screen 4 Document Se B OX Job Boy Rax 10 10 Removable Memory 00 6 19 GB0657_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Selecting the Originals 10 10 TA a 1 4 1 1 i GB0656_01 4 E 10 10 Q M Vi doco0006420100908144604 Se File Name doc00006420100908144604 Number of Pages 1 page 1 1 Resolution 200x100dpi Normal 1 1 kal Date and Time 10 10 2010 10 10 a Press for the document whose details you want to check The details of the selected document are displayed GB0657_00 6 20 GBO0111_00 Using Convenient Fax Functions gt Sub Address Box Function Deleting Originals after Printing from a Sub Address Box To automaticall
55. transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 1 Display the screen Ready to send 2 10 10 Ready to send 10 10 Dest 0 Job Finish Notice On Hook Direct ded gt C Recai CH Add Dest Add Dest 2 ES FAX Delayed Transmission ae lt gt S FAX Direct Transmission s FAX Polling RX Address Book Ext _Ext Address Book Book One Touch __One Touch Key Off fay Fav Favorites Close Add Edi Shortcut Use V or AN to scroll up and down GB0669_00 GB0673_02 4 15 sending Faxes gt Delayed Transmission 2 Configure the function 10 10 10 10 2 00 23 00 59 e fo qA a oO el GB0092_00 B d Use or the numeric keys to enter the transmission start time Sending Faxes gt Delayed Transmission Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than
56. you set 000 as the address number the address is registered under the lowest available number 8 Register the group 10 10 Name Support department Member Member 2 Address Number Auto GB0420_03 Cancel Registering Destinations gt Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations contacts you added to the Address Book 1 Display the screen 10 10 FAX aS On Hook Chain Direct Pouce sss Reel Add Dest tt Ney fe 1 GB0669_00 10 10 Functions 7 oi 123456 __ 002 789012 789012 c 1 1 Goos ABCDEF 567890 c J004 5 GHDKL 111111 GB0426_03 3 E Cancel lt ECR e 2 Edit or delete the destination To edit the destination 10 10 Ready to send 10 10 Address Book All Ivua 2 019 d Sales department 1 002 ae Support department gt F 1 2 001 A SYSTEM DEP 003 fh Sales department 1 Member 2 V4 5 S 3 Menu Cancel Next gt 2 F 5 T a 9 oO Use V or A to scroll up and down Select the destination contacts or group to edit You can specify a destination by address number by pressing the Quick No Search key E R 10 10 Use V or A to scroll up and down Sales department 1 Cancel GB0786_00 Change the information as needed by pressing the item in question Registering Destinations g
57. 1 12 Appendix gt Character Entry Method Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen 1 me 1 C uy q w e r t y u i 0 p 2 a s d f g h j k l F 8 lae 9 GB0057_E01 10 11 12 No Display Key Description Display Displays entered characters Keyboard Press the character to enter ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol A a a A Press to switch between upper case and lower case Cursor Key Press to move the cursor on the display Input Limit Display Displays maximum number of characters and the number of characters entered Delete Key Press to delete a character to the left of the cursor Space Key Press to insert a space Enter Key Press to enter a line break Cancel Press to cancel entered characters and return to the screen before the entry was made 11 lt Back Press to return to the previous screen 12 OK Next gt Press to
58. 10 10 Date Time 10 10 2012 10 10 a 3 5 an Format z i a 3 5 an Displays available a ooo Zone fu nctions 0990 Osaka Sapporo a ooo Vv lt Ea GB0610_00 System Menu Counter 10 10 12 00 International Date Line West 11 00 Samoa gt Selecting a value it to be W so4 accepted f 11 00 Universal Coordinated Time 11 10 00 Hawaii t K GB0614_00 E Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen Return to the previous screen Returns to the original screen Accepts the settings and exits without making any changes 9 2 Fax Settings gt Default fax settings Refer to System Menu Settings on the following page and configure as needed System Menu Settings Settings for the fax function in the system menu are shown below NOTE For settings other than fax settings refer to the Operation Guide for the machine Description Reference Page Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Cassette MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray Common Settings Configures overall machine operation Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 6 13 and for details on Polling Box refer
59. 2 t rt b f re the ori inal is scanned maai ans pero g JE Press Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is pressed in the highlighted state the transmission method will change to memory transmission For details refer to Direct Transmission on page 4 13 N Sending Faxes gt Basic transmission procedure 5 Selecting the functions B j i i i stele a 0 Set functions such as the scanning density and fax resolution oF Check a z On Hook Chain Direct d Press Function Menu to display all the functions Recall s Add Dest san EEST Address Book Ext Address Book One Touch Key GB0669_00 For details refer to Fax transmission functions on page 4 7 N 6 Send Start Sta rt When scanning finishes transmission starts When originals are placed in the document processor stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed in the document processor are scanned and After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals ha
60. 56 Sales department 1 abc em gt 4 2 gt Support department 0234567 ew gt Support department BOX amp gt Vv l Up to 24 characters can be entered GB0429_00 GB0057_18 For details on character entry refer to Character Entry Method on page 11 2 Register the destination System Menu Counter 10 10 GB0754_00 Save d Registering Destinations gt Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key 4 Display the screen Use V or A to scroll up and down System Menu Counter i Internet lt gt System Menu Counter E O i User Login Job Accounting Pi 1 Printer System Menu Counter 10 10 Address Book gt lt 3 One Touch Key 1 1 Address Book Defaults gt Print List gt GB0411_00 2 Edit or delete the destination To edit the destination 10 10 tat be a 001 Sales 002 None 003 None i department 1 1 1 9 gt Delete 10 10 008 None 009 None 007 None 010 None 011 None 012 None i O Select the One Touch Key you wish to edit and press Menu followed by Edit K GB0422_01 GB0430_00 t To delete System Menu Counter 10 10 eu s m a i T 2 OUI Sales uuz None vus None Z department 1 department 1 1 004 None 005 None 006 None
61. 9 a VV GB0803_00 Press A or V to confirm every destination Press to display the detailed information on the selected destination NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination 2 Change a destination Delete a destination v i i 3333 om Ye m F 44444 44444 ca 99999 99999 am V4 GB0803_00 To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted Add a destination Check the destinations and press Check 10 10 fig 123 123 cm faq 3333 3333 om 1 2 44444 44444 am gt 99999 99999 Vv GB0803_00 To add the destination press Cancel and then return to the destination screen 8 14 Checking Transmission Results and Registration Status gt Confirmation Screen of Destinations 3 Press Check Check the destinations and press Check 10 10 es f 3333 3333 a 1 2 Nica 44444 44444 f 99999 99999 VY When you have finished checking all destinations press Check GB0803_00 Press the Start key Start Start sending 8 15 9 Fax Settings This chapter explains the following topics DEUT SENGS seeps ease se cece e OEE EE E EEE E E 9 2 Operation MENOU aisses nianon ei ioe E naoa i n eion i ataei iaa 9 2
62. 96 Communication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system U01500 Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01700 U01720 Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01821 Communication error occurred during reception of high speed transmission Designated transmission speed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box conta
63. A TEE E E ERE set eteeee ses 8 11 Reporting FAX Receipt Result by E mail n nnanannannnnnnnnnnnnnnnnnnnnnnnnnnnnnsrnnnrnrnnrnnrnrnnrnnrnnennne 8 12 Confirmation Screen Of Destinations cccccccecccssccceeeceeeceeeceeecuecaueceueecaeeceeeceeessueseuseges 8 14 STAIN aK Se IN o i E ae ties seuss EE sea ea ne a scie aes cee en oc wcesec sau necieeaes 9 2 Operation method sicyoerccesecc bret eeced ee eersissacerisstamsenetncnierncuevasinetaut owe voseeneuecnastenteunsueseneersseiouedt 9 2 System Men SENGS xsgscoraccxsecdurcdencansaccavcseansumaeeelseuvdenescnandenesdaneaensoemeusbeieseasuesdeceaunt 9 3 RODO copierea n en E E E E E T E E e ES 9 4 Cassette MP Tray Settings sedeccxitsccedostesncecesantaguecsnabiadasditereantateantanmduasoeceeeccaseouaredane 9 5 COMMON SSUINGS s scnsscsocazeciecadacessqtasnonss soeedseescnenesansoesanesooes now cacaesensveseaansadwaedensdoasanasecs 9 6 FP E ce esses E A sates sto ue T de vs gee cas pena den E E T 9 6 Adjustment Maintenance cecccceececeececeececeeceeeceeaeceeeucessceeaeeessucesseeeeseeeeseeesseeeeeaes 9 9 Transmission ROSMICUON ssa sitcc seca cmsccasuessnatiate smundnatien Uemevedsoatanatiays bind tases aohauantenarmbadnetamelhaasaly 9 10 Registering Permit FAX NO ccccccscccecceeeceeeceesaeceensaeeseceeesaeesaeeesecueeceeeeeesaeseeeees 9 11 Changing and Deleting Permit FAX NO ccccecccceccceeeceeeeee esse eeseeesaeeeseeeseeesaeesaees 9 12 Registering Reject
64. BOX LISD sissssrrnccasiisinadarineie innein aa a ESEA EAA Eaei RAAR EE Eai 6 22 S b Address Transmissi seecseosomsinn aiena Ena Ae A aE en teeta AE aea saan Ren a aee 6 23 FOMO COMMO COTON eo E E E E A E EEEE O EEE E A 6 26 PORO AnS MS IO sa T E S A 6 26 PONO RECCO OM oeae A E E A E E E S 6 30 Printing trom a P ling BOX ssiessiesnens ania aeea a EE AEAEE a ERA a ASE 6 33 TS CIN USA Serta ccc A E A A E E N saaee eae 6 34 Deleting Originals in a Polling BOX c cccccsssecceesecceessecceeececeaueccseusecseueeecsaueeeseuseeseaeessgeeesssseeesseeeenss 6 35 ENCAN aeea EE E E axeeungedichiemnteeas 6 36 Registering an Encryption Key cccccecccesccceseeceececeaeecsaeeseaececseeeeaesecsesesseeeseasensueessueesegeessuesenesessgeens 6 36 Changing and Deleting Registration Contents of Encryption Key ccccceeecseeeeeeeeeeeeeeeeeeeneeeeeeeens 6 38 Using the Encrypted Transmission cccccccsscccececeseceneecaceceueceuceceeecaeeceueceueesaeecauecsueesaeeceeesaeessagesgees 6 39 Setting the Encrypted Reception cccccccecccsseceeccceecceeeceeeceeeeceesaeeeceeesaeesaeeceueeaueeseueseneeaeeeseeeesaeesaeess 6 42 NE WOK FAA Sea a E S nndatdmosvamsbatmaieneenemonyearene 6 43 Flow of Network FAX Sending cccccceccceecceeeeeeeeceeceeeeseeeceeeseeeseeeeseeeseeeseeesseeeeeeeseesseeseeesseeeseeesaeeeaees 6 43 Flow of Network FAX Receiving cccccccescccececneceneceucecececseeceeeceuecsuecsueesauecaee
65. Job Status 1 4 1 1 fo Job Status lt gt srecu Job Pause All Printjobs R GB0052_00 GB0183_00 Select the transmission job that you want to cancel and press Cancel Select Yes to cancel the transmission 4 5 Sending Faxes gt Basic transmission procedure Cancelling Transmission during communication Follow this procedure to break the connection and stop transmission reception 1 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication 10 10 some Waiting SN F ter Running 3 5 FAX Waiting gt OK Toner Status Pause All Print Jobs GB0052_02 Use V or to scroll up and down 2 When communication is disconnected transmission stops NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function To cancel direct transmission refer to Cancelling Direct Transmission on page 4 13 X To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 4 17 To cancel polling transmission refer to Polling Communication on page 6 26 Sending Faxes gt Fax transmission functions Fax transmission functions Functions frequently used for transmission are shown at the bottom of the transmission screen To show other functions press Functions Use V or A to select the
66. Precautions When Turning Power OFF ccecccccccececeeeeeeeeeeeceeeeee esse eeseeesaeeeseeeseeeseeesaeess 10 3 Error WIC SSAC Sora tecrtsteniccteeatutsataetec tue sme cdamiaantatieneesunsiecdannnedt sue uanoueaneianantactdetensiwacetanusciueaed 10 4 ERO CoE EI T ae EE E ne ee eee 10 5 WARTS SIO CUI cet a de aac tse dade a deine cde oe N a a a aa 10 7 11 PDDOCNOUIM saneso a a a A E Character Entry Method cccccccccecccseeceseeceeecececaueceueecscecenecsueesueecauecseessusesaeeseeseueeaas 11 2 EUV O O NS aiaa e E e A E E e A E 11 2 Entering Characters crisp scistte cies saci dese decndacanninc seme cedcaamceddneeaenend Snide tamadadee anand eadedeneosseusees 11 4 OPE CNO 6 9 perecre E ee eee 11 5 SUSU IV UAE pee cia See crtecen E acted aos esate ation aaa ailetmeme A E E 11 6 Received FAX Sizes and Paper Priority Inch Model cccccesesceeseeeeeeeeeeeeeeeeeaeeeeenes 11 11 Received FAX Sizes and Paper Priority Metric Model cccceseeeeeeeeeeeeeeeeeeaeeeeeaees 11 12 PN SY pats EE AE ten A certain arses a cc EAE EE A EE E E E EA Index 1 Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use Loading P
67. Pressing the Enter key on the operation panel has the same effect as touching OK on the touch panel Using the Quick No Search key The Quick No Search key is used to specify a transmission destination by speed dial or by directly entering the fax number with the numeric keys Before Using the Fax Machine gt Part Names and Functions Ready to send 10 10 Enter Destination 10 10 001 123456 002 None 003 None If i 001 100 004 None 005 None 006 None Quick No Search 1 9 007 None 008 None 009 None L ea 010 None 011 None 012 None V e e D e a oO d el Touching the Quick No Search key in the one touch screen displays the number entry screen GB0718_00 Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Quick Setup Wizard Fax Setup In quick setup mode a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step 1 Dialing RX Mode Setting item Dialing Mode Description Select the dialing mode according to the line type Reference Page Reception Mode Select the reception mode Auto DRD Select the reception pattern 2 Local Fax Info Local FAX Name Register the local fax name printed on the fax on the receiving system Local FAX Number Enter the local fax number to be printed on the fax on the receiving sys
68. USER MANUAL P C26651 MFP Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile WARNING Indicates that serious injury or even death may result from insufficient A attention to or incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from A insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol A N General warning A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Q Alert of required action Z Remove the power plug from the outlet Always connect the machine to an outlet with a ground conn
69. Up to 16 digits can be entered for the box password Numbers from 0 to 9 alphabetical letters spaces and can be used The password is required when printing the files from the box NOTE lf user accounting is turned on but an Owner is not set or if user accounting is turned on and an Owner is set but Permission settings are not set the box password will not appear 5 Select the delete after printing setting 10 10 Permission Shared Box Password okoko 1 1 Delete after Print Off 3 GB0374_01 Use V or A to scroll up and down Cancel 014 el GB0306_01 To have an original be deleted after it is printed from the box select On To retain the original select Off 3 Register 10 10 Box No Auto Sub Address 1111 Cancel GB0374_00 Changing Deleting Sub Address Box NOTE Sub Address Boxes can also be changed deleted in the system menu 1 Display the screen 4 10 10 Document Ye Box e Removable Memory li GB0051_00 6 16 Using Convenient Fax Functions gt Sub Address Box Function 2 Changing Deleting Changing 1 Select the box il Q d Box e 1 1 GB0656 01 GB0662 01 e J Use V or A to scroll up and down Q 3 204 10 10 GB0829 00 J Press the box that you want to change and change the settings 2 Change the box name 10 10 Inputs Limit 32 5 01 i Box No
70. Use V or AN to scroll up and down q w e r t y u i fe p 1111 j Space lt backspace l GB0057 41 GB0373 00 pq NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address For details on character entry refer to Character Entry Method on page 11 2 N 6 14 GB0051_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Set the owner 10 10 Box Name Box Box No Auto Sub Address 1111 Cancel GB0374_00 Select the owner of the box NOTE 10 10 Local User gt Network User gt 3 el GB0296_00 Owner will appear when user administration is turned on 3 Select shared settings 10 10 Permission Shared AN Box Password Pa Delete after Print Off m e Use V or AN to scroll up and down GB0374_01 10 10 Shared GB0305_01 Cancel If the box will be used by an individual select Private If it will be shared with other users select Shared NOTE Permission settings will appear when user accounting is turned on and an Owner is set 4 Set the box password 10 10 Permission Shared Delete after Print GB0374_01 e Use V or A to scroll up and down Input 2 p Limit 16 ad Cancel GB0057_43 Input 2 Limit 16 GB0057_44 Using Convenient Fax Functions gt Sub Address Box Function
71. _00 2 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 Reject No List Unknown Number Reception Reject 2 Permit GB0345_01 E fad Q oO 2 A T GB0360_00 Use V or AN to scroll up and down To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject 9 21 Fax Settings gt Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusable Time is set in addition to fax printing all other printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password 4 Display the screen Use V or AN to scroll up and down 1 i a System Network lt gt System Menu Counter 2 Date Timer Energy Saver a gt 5 5 U Adjustment Maintenance System Menu Counter 10 10 GB0054_04 Error Clear Timer 120sec Unusable Time 3 off GB0610_03 9 22 Fax Settings gt Unusab
72. _01 GB0669_00 Use WV or A to scroll up and down 4 21 5 Receiving Faxes This chapter explains the following topics FA OCC OO ase cecce cece access E ENEE E loess au E tackles oe ssaaen EE 5 2 PRE CC HOIN MENO sarrerei airinn eiaeia a NAE EE E Aa a AE AAAs 5 2 Checking and Changing the Reception Method cccccccsseeeeeceeeeeeeeceeeeeeeeaeeeeeaeaeeeesaeeeeeesaeneeeesaneeess 5 3 Ps PUTOMANIC IRGCCDIONN sranna Eare ENTEN a dence tees zesecsnnaaucees EEE REES 5 4 POW OTRO CODIO ie cjecrcecctesee tasers E E A E A 5 4 Canceling reception Disconnection of COMMUNICATION ccceceeeeccceeeeeeeeeeeeeeeeaeeeeeeeaeeeeeesaeneeeeesaeeeeeeas 5 5 Manual ROC ODOM seriesas aae EREE get temete eat AEA EAE sence anosa 5 6 OW OM MSCS UOIN areren E E a nate 5 6 Fax reception FUNC NOMS sirerearnnicar rine a TE E EEE EE OEE EE 5 7 Fax SCS OU OAS SCN ssie a darned eE E Ra Stan EE reaS e enaa a A Or ENER RE RESENA 5 8 Media Type for Print OUMU fie pencceeices ncacsaicias ennecaainn snsitaueiane e e aa i aeiaai Eai 5 8 Reception Date TIME cence nnceaneintratoccasenseasceenansemotiedenddaceesaentadetiosiacuidaded a aoea ea Ea iath a EA ED 5 9 Dupe a edi 1 019 0 0 cane nee ene ante a a eee Rene eee a eee a a eee eee 5 9 ZAM We MNO seen ete acces recto be E ec ae sce ce case pees IAT E A T PE E E E ET 5 9 BAE E eaea seen ets E A E A E E 5 10 5 1 Receiving Faxes gt Fax reception Fax reception When using this
73. a Reject FAX No specified in Reject List in registered on the machine Reception Restrictions Refer to Setting Reception Restriction on page 9 20 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered Registering Permit FAX No NOTE Up to 25 Permit FAX numbers can be registered 1 Display the screen Use WV or AN to scroll up and down 1 i J E Send A lt gt System Menu Counter Ey E Favorites Application V4 _ Menu Counter 10 10 TX RX Common 3 5 GB0054_02 Transmission Reception gt 3 TX RX Restriction VY lt Back Vv GB0316_00 9 11 Fax Settings gt Transmission Restriction 2 Add a permit fax number 10 10 System Menu Counter 2 1 1 RX Restriction TX Restriction f a i 6764 caa 1 2 Permit No List Permit ID List GB0348_00 GB0345_00 ij 4 System Menu Counter 10 10 3 676483 pause Space lt backspace Ss Ly Cancel 0 4 l Use the numeric keys to enter Permit FAX No and press OK Up to 20 digits can be entered GB0351_00 NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt 1 or to move the cursor Pressing Backspace deletes the character to the left of t
74. aeeeeeneeeeeaes 4 17 PN CID Y TIRAMISU TON arera ynspet cerned eit ala sponser scien aeloeeiaiestee ston EE ern AE NORE an IERA AE ER 4 18 METUO ONA ee te oes aed E S PE E E E AE E R 4 19 OM TMS DINO CC see E EEE E EE EE A O 4 20 PONGE nee ree ce A E E E a E E E E E E 4 21 4 1 sending Faxes gt Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below 1 Press the FAX key AX The base screen for fax appears NOTE El If the touch panel is turned off press the Energy Saver key and wait for the machine to warm up 2 Piace the originals Refer to the machine s Operation Guide for placing originals N 3 Specifying destination Ready to send 5 10 10 Dest o Specify the transmission destination Check On Hook Chain Direct Recall s Add Dest Sees E EE BET Address Book Ext Address Book One Touch Key Functions For details refer to Methods For Entering the Destination on page 3 1 N 4 Select the transmission method Ready to send amp 10 10 eT There are two transmission methods memory transmission and direct Se cure Check transmission Recall Add Dest Memory transmission The original is scanned into memory before E En EE E communication starts Memory transmission is selected by default Direct transmission The destination is dialed and communication Address Book Ext Address Book One Touch Key
75. al image type for best results Description Text Photo Best for originals which contain a mixture of text and photos Text Sharply renders pencil text and fine lines Photo Best for photographs Text for OCR For documents to be read by OCR 1 Display the screen 10 10 10 10 Dest 0 il On Hook Chain Direct eens rm i ta Original Image Recall Add Dest 2 lt le i Text Photo tqt E 2 3 ye i EQ Continuous Scan 1 al File Name Entry Address Book Ext Address Book One Touch Key Close j Use V or AN to scroll up and down Densi R Normal 0 GB0669_00 A For details refer to the machine s Operation Guide 4 11 Sending Faxes gt Original scan settings Continuous Scan Scan a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you press Finish Scan 4 Display the screen Ready to send 5 10 10 Ready to send 10 10 FAX o R my Dest 0 Densi On Hook Chain Direct elses og z Normal 0 p i Original Image Recall Add Dest a7 2 i Tet EPhoto Se CAT 2 Conti S Continuous Scan E DEE ea off 1 sj Fle Name Entry Address Book Ext Address Book One Touch Key doc Add Edi Shortcut j GB0669_00 fT a For details refer to the machine s Operation Guide a Use V or AN to scroll up and down a sending Faxes gt
76. als up until a polling request arrives from the destination Refer to Overwrite Setting on page 6 27 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen Use VV or AN to scroll up and down 1 System Menu Counter 10 10 Es ae a O gt end FAX GB0054_02 Sub Address Box gt Job Box gt 1 1 E Favorites Application V4 o fm Menu Counter 10 10 Polling Box gt GB0290_00 6 26 Using Convenient Fax Functions gt Polling Communication 2 Configure the function 10 10 Delete Transmitted File On Overwrite Setting Permit GB0313_00 GB0314_00 e Overwrite Setting To allow overwriting set this option to Permit Use the procedure below to overwrite the existing document if the same name is added to the new file If this option is set to Prohibit the existing document will not be overwritten if the same file name is set 4 Display the screen Use VV or A to scroll up and down 1 System Menu Counter k E se l f gt 3 5 FAX GB0054_02 lt E Favorites Application psa Menu Counter 1 1 GB0290_00 2 Configure the function 10 10 10 10 Prohibit Delete Tran
77. and down System Menu Counter i Ese Oo A Document Box lt gt System Menu Counter i Favorites Application V4 System Menu Counter 6 5 gt R 3 5 GB0054_02 3 Forward Settings rK i 1 1 T GB0392_01 GB0316_01 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 10 10 10 10 E mail Subject Add Info FTP Encrypted TX di Preset Time gt Print Schedule All Day Use V or AN to scroll up and down e 3 Q ise e a 0 GB0377_01 E el System Menu Counter 10 10 System Menu Counter 10 10 3 00 23 00 59 00 23 00 59 C i9 C o 00 4 e Cancel lt Bac Next gt lt Bac e lt a e Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time NOTE Enter the time on the 24 hours system GB0387_00 GB0386_00 File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format 1 Display the screen Use V or A to scroll up and down trofio Psa o o Al lt gt System Menu Counter E gt 3 5 2 A Favorites Application V4 System Menu Counter 10 10 3 Forward Settings HA GB0054_02 GB0316_01 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the f
78. ant to add information to the document name select None and set None or FAX No for sender name information addition To add document information select Date and Time Job No Job No amp Date and Time or Date and Time amp Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition Use V or AN to scroll up and down File name sample Example doc00352720100826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf Using Convenient Fax Functions gt Memory Forwarding Settings for Forwarding from Embedded Web Server RX Forward Settings You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings NOTE To fully access the features of the Embedded Web Server RX pages enter the User Name and Password and click Login Entering the predefined administrator password allows the user to access all pages including Document Box Address Book and Settings on the navigation menu The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Accessing Embedded Web Server RX 1 Display Embedded Web Server RX si aA x Home English Aut
79. aper Toner Container Replacement Waste Toner Box Replacement Cleaning Solving Malfunctions Responding to Error Messages Clearing Paper Jams General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information e Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation in the U S and other countries e Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a
80. aper type is not available Select other paper source and press Continue Is the cassette securely loaded 10 4 Remove the cassette and reload it completely Troubleshooting gt Error Code List Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE U or E will appear in the error code depending on the communication speed setting Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times Send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during transmission Send again U01100 U011
81. ard Fax Setup N on page 1 7 Print Position The transmit terminal identification TTI is the information about the machine transmit terminal to be printed out on the fax on the receiving system The information includes transmission date and time the number of transmission pages and the fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed O This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 1 7 Retry Times The number of retry times can be changed automatically Value 0 14 This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup N on page 1 7 ECM TX Set whether ECM TX is performed
82. attern service available Flow of reception Telephone lf the other party has dialed If the other party has dialed your fax number your telephone number v Z Telephone company v Ww The fax machine will ring using The fax machine will ring using the predetermined ring pattern the predetermined ring pattern for a fax and fax reception will for a telephone call start automatically Conversation is possible with The fax will handle the call the other party if you answer using the Automatic FAX the telephone that is connected Reception mode to this fax machine Preparation Refer to Reception Mode on page 9 8 to select Auto DRD 1 The telephone rings When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 7 9 7 6 Using a Connected Telephone gt DRD Reception Available for inch versions only 2 Answer the call The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 1 1 Using a Connected Telephone gt Manual Send Manual Send
83. ax Functions gt Encryption Encryption This method allows you to communicate with originals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party Q IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance El Output originals sending system Receiving system Scan originals Encryption Description of settings at sending and receiving systems Settings Sending Receiving Reference system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16 digits Key No of Ad
84. axes gt FAX Automatic Reception Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 4 Press the Status Job Cancel key Status Job Cancel 2 Disconnection of communication Status Job Cancel 10 10 scanner i Waiting AN fre Running 3 5 FAX Waiting Toner Status OK Pause All Print Jobs Use V or AN to scroll up and down GB0052_02 When communication is disconnected reception stops 5 5 Receiving Faxes gt Manual Reception Manual Reception This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 9 8 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Flow of reception 4 The machine i receives a call AX ANN ANN When the machine receives a call it rings 2 Press On Hook Ready to send amp 10 10 Dest 0 On Hook Chain Direct eres Q Recall _ F Add Dest Add Dest L__ Address Book Book L_Ext Address Book Address Book One Touch a One Touch Key Ss FT GB0669_00 Pr
85. brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again 10 6 Troubleshooting gt Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Checkpoint Corrective Action Reference Page Cannot send document Is the modular cord connected Connect the modular cord correctly correctly Is Send error displayed Remedy the cause of error and send 10 5 again Is TX transmission restriction Cancel the TX restriction 9 10 activated Cannot perform broadcast Is free space available in the Send after the memory has free space or transmission memory create free space in the memory Cannot perform encrypted Are the registrations correct both Double check the registrations both at 6 36 communication at sender and recipient sender and recipient Cannot use the remote Is a pulse l
86. cal FAX Number page 9 7 Print Position page 9 7 Dialing Mode Inch version only page 9 7 Retry Times page 9 7 ECM TX page 9 7 TX Start Speed page 9 7 Reception page 9 8 Media Type page 9 8 Reception Date Time page 9 8 Duplex Printing page 9 8 2 in 1 Print page 9 8 Batch Print page 9 8 Rings Normal page 9 8 Rings Answering Machine page 9 8 Rings FAX TEL page 9 8 Reception Mode page 9 8 Remote SW Dial page 9 8 Encrypted Reception page 6 36 ECM RX page 9 8 RX Start Speed page 9 8 TX RX Restriction page 9 10 Forward Settings page 6 2 Favorites Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book One Address Book page 2 2 Touch One Touch Key page 2 12 Address Book Defaults Sort Print List page 2 11 User Login Job Accounting refer to the machine s Operation Guide Printer refer to the machine s Operation Guide System Network refer to the machine s Operation Guide Appendix gt Menu Map Date Timer Energy Saver Date Time page 7 70 Date Format refer to the machine s Operation Guide Time Zone page 1 10 Auto Panel Reset refer to the machine s Operation Guide Panel Reset Timer refer to the machine s Operation Guide Low P
87. ccounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Registration of User Description Register user access privileges User ID and Password Enable Disable User accounting NOTE Enable User accounting For details refer to the machine s Operation Guide Description of Job Accounting Registration of Account Description Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restricts the number of fax sheets that can be sent You can prohibit the use of this sending function or cancel the sending restriction Counting of the number of used sheets You can reset the counting referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account Print of Accounting Report NOTE You can print the printed and sent page numbers that have been counted by all the accounts For details refer to the machine s Operation Guide Communication modes subject to job accounting Normal transmission e Delayed transmission e Broadcast transmission e Sub address transmission e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling reception e Netwo
88. ceipt Result by E mail Fax receipt can also be notified by e mail instead of checking the receipt result report Job No 000019 Result OK End Time Sun 240ct2010 14 53 38 File Name doc23042006145300 Result Job Type Address OK FAX 123456 NOTE This setting is displayed when the FAX RX Result Report setting is On or Error Sub Address For details refer to FAX RX Result Reports on page 8 7 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Error Sub Address E mail notification is only provided when an error occurs or a fax is received to a Sub Address Box 1 Display the screen lt gt System Menu Counter System Menu Counter 10 10 10 10 Quick Setup Wizard Report Print A E Admin Report Settings 1 5 Report gt 3 Result Report Setting E Counter Sending Log History Vv Vv R GB0054_00 10 10 System Menu Counter 10 10 System Menu Counter Send Result Report FAX off RX Result Report gt RX Result Report Type Report Print Job Finish Notice Setting 1 1 Attach Image GB0571_00 8 12 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail 2 Select the destination Select from the address book System Menu Counter 10 10 System Menu Counter
89. ch Ready to copy is panel displayed For more information refer to Sleep and Auto Sleep on page 2 9 Used to emphasize a key word phrase or references to additional information Indicates supplemental information or operations for reference NOTE IMPORTANT Indicates items that are required or ie Q IMPORTANT prohibited so as to avoid problems Indicates what must be observed to prevent injury or machine breakdown and how to deal with it Caution A Caution In this guide steps where touch panel keys are used are outlined in red E g Select One Touch Key amp 10 10 Dest 0 On Hook Chain Direct peee Recall Add Dest Address Book Ext Address Bock One Touch Key ps Favorites GB0669_00 Procedures consisting of a series of operation panel and or touch panel operations are numbered as follows E g Select Functions and then Original Size Ready to send 5 10 10 Ready to send 10 10 Ba 0 _ Check 2 7 Original Size On Hook Chain Direct bx A4 Uriginal Urientation Address ees A LSS BOOK L_Ext Address Book Address Book One Touch L__ One Touch Key as FAX TX Resolution dpi 200x100dpi Normal Add Edit _ Shortcut j GB0669_00 GB0673_00 Close Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes Icons on the Touch Panel The following i
90. ch Image GB0565_00 Q e N LO oO a Oo Checking Transmission Results and Registration Status gt Printing Administrative Reports 2 Configure the function Error SubAddress GB0572_00 a l d Press Off not to print On to print or Error SubAddress FAX RX Result Report 8 8 Checking Transmission Results and Registration Status gt Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel Use vV or A to scroll up and down Status Job Cancel 10710 fere Waiting AN Pere 2 Running 3 5 FAX Waiting gt Toner Status OK VY GB0052_02 Pause All Print Jobs 2 Print GB0210_00 4 Use V or AN to scroll up and down 8 9 Checking Transmission Results and Registration Status gt Activity Report Press Outgoing FAX Report to print the sent fax report and press Incoming FAX Report to print the received fax report FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or rec
91. cons are used to indicate originals and paper placement directions on the touch panel Originals p Horizontal direction Vertical direction XI xii 1 Before Using the Fax Machine This chapter explains the following topics Parn Names and FUNCIONS Sissies Sic nicest iunea EEEE E EESE 1 2 NERACIO en a E A EE en E ee eee 1 2 OPa ame ooperi E E EE E E R E E E 1 4 pretio He VON EE E EAT ET E E P E T E A E E E E 1 5 Enter key and Quick No Search key cccccecccccescecceseeecseeeecseueeeceueescegeeseeaeeessageessaeeecsueeessaeeessseeeessees 1 5 QUICK Setup Wizard Fax SEUD sredni nE EE E E aaa EEEa A E a a e a 1 7 P SOU NSS ea A E A E E A E 1 7 Fax setup DVO COUN Ciacci acdsee nran EaR A E a Ea 1 8 Seting Date and TIME sipsissniirricias moroene eini a esanaia ir a Eai aaiae iaaa AA a Ra E a A kaaa 1 10 PBA ouno EU ORSON aa E EE A AE E O E AE EE E 1 12 1 1 Before Using the Fax Machine gt Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the machine s Operation Guide Operation panel Perform the fax operation with this panel Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation LINE connector L1 Connect the modular cord for the telepho
92. cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes 1 Ne pas utiliser l appareil pres de l eau p ex pres d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine 2 Eviter d utiliser le telephone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique cause par la foudre Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pres de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS vi C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC 1999 5
93. d ae Ee Dest 0 aar f gt Job Finish Notice On Hook Chain Direct eae cee eal ES FAX Delayed Transmission lie Recall s Add Dest Off T Shortcut j aS FAX Direct Transmission H EE SE 2 SS off com FAX Polling RX 1 2 nS Off Address Book Ext Address Book One Touch Key vv Favorites Close Add Edit GB0669_00 GB0673_02 4 Ready to send 10 10 a l d GB0094_00 3 Specifying destination For details refer to Methods For Entering the Destination on page 3 1 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 6 31 Using Convenient Fax Functions gt Polling Communication Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the FAX key Turn on polling reception To turn on polling reception refer to Polling Reception on page 6 30 N 3 Selec
94. d for manipulating a received fax stored in a Sub Address Box see the next section e Printing Originals from a Sub Address Box gt page 6 18 e Checking Details gt page 6 19 e Deleting Originals after Printing from a Sub Address Box page 6 21 e Deleting Originals from a Sub Address Box page 6 21 e Printing a Sub Address Box List gt page 6 22 For the method for transmitting to a Sub Address Box see the next section e Sub Address Transmission gt page 6 23 Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery Sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functi
95. d the machine is logged in with administrator privileges 1 Display the screen 1 lt gt System Menu Counter 2 Print 10 10 Add Edit Print List 1 1 GB0291_00 6 22 Use V or AN to scroll up and down 4 E Send 2 eo Bomm o 3 5 FAX E Favorites Application System Menu Counter Sub Address Box JOD BOX X Polling Box gt GB0054_02 lt 10 10 Vv GB0290_00 Using Convenient Fax Functions gt Sub Address Box Function FAX Reception Box MFP Firmware Version Sub Address Transmission To specify a Sub Address Box when sending a fax follow the steps below NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission For the setting method when the machine receives originals refer to Sub Address Box Function on page 6 13 N 1 Press the FAX key 2 Place the originals 3 Specifying destination 10 10 10 10 A 3 Sub Address Detail Settings On Hook Chain Direct Check On Hook B Recall Add Dest 2 1234567890 t eee H E Pause Space lt Backspace a Address Book Ext Address Book One Touch Key GBO0669_00 GB0703_00 Press Add Dest and enter the fax number of the other party NOTE When a sub address has been registered to the destination of the Address Book you can use the destina
96. dress Book Book Ext L_Ext Address Book Book One Touch a One Touch Keyf Det Q On Hook GB0669_00 2 Press the Start key Start The transmission will start NOTE Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 10 Methods For Entering the Destination gt Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE You can use the chain number at the head of the fax number of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering Destinations in the Address Book on page 2 2 For registration to One touch keys refer to Adding a Destination on One Touch Key on page 2 12 As an example when using 212 as the chain number 1 Select the chain dial number Ready to send amp 10 10 Ready to send 10 10 Dest 0 001 212 XE None ne 1 Recall Add Dest wee NUL m5 None i c 1 9 SS
97. dress Book or when the number A 2 digits is directly dialed Receiving system encryption box number D 4 digits Encryption Box No D 4 digits Key No in reception setting B 2 digits When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system 6 36 Using Convenient Fax Functions gt Encryption For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily pg NOTE Up to 20 encryption keys can be registered 4 Display the screen Use V or A to scroll up and down 4 f E Send lt gt System Menu Counter EER gt k E Favorites Application V4 Lows a 3 a O System Menu Counter 10 10 S System Menu Counter 10 10 TX RX Common gt 4 Encryption Key Registration lransmission gt FAX Remote Diagnostics Reception gt gt TX RX Restriction 2 S 5 mM 2 Configure the
98. e System Menu Counter 10 10 System Menu Counter 10 10 Date Time 10 10 2012 10 10 2 Date Format 1 DD MM YY Time Zone 09 00 Osaka Sapporo Tokyo Auto Panel Reset On el Press or to set each of Year Month and Day GB0610_00 GB0611_00 Before Using the Fax Machine gt Setting Date and Time Set the time 10 10 GB0612_00 a Press or to set each of Hour Minute and Second Before Using the Fax Machine gt PBX Setting Europe only PBX Setting Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting NOTE Before connecting this machine to PBX it is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Setting value Description Exchange Use when connecting this machine to a public switched Selection telephone network default Use when connecting this machine to PBX Outside call Set a number to access an outside line For the number number setting contact the PBX administrator For more information about configuring settings refer to Default fax settings on page 9 2 2 Registering Destinations This chapter explains the followi
99. e and automatic printout after every 50 sending receiving Status page Report printing Registration status of Local FAX Number Local FAX Name fax line setting etc Any time Reporting of FAX receipt result by Email Fax receipt Fax reception is reported by e mail Checking Transmission Results and Registration Status gt Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 4 Display the screen 10 10 1 ctatus 2 Ee Job Cancel Ise Job Log Store Job Log Press Send Job Log to check send result Print Job Log to check receipt result and Store Job Log to check the results of file storage in Sub Address Boxes and Polling box ie Job Log Pause All PrintJobs GB0052_01 Use V or AN to scroll up and down NOTE Transmission results and reception results can also be checked in the FAX Job Log Press FAX Job Log To check transmission results press Outgoing FAX Log To check reception results press Incoming FAX Log 2 Check Status Job Cancel 10 10 Status Job Cancel 10 10 Result Destination 0015
100. ection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE Due to performance updating information in this Operation Guide is subject to change without notice Contents 1 2 Before Using the Fax Machine 1 1 Part Names and FUNCIONS ce sobs cies poerntcsecuncem miss aia aa aED a AREE ETENEE 1 2 IAG IG cee eaten ee neem patie ONTE I O E E E IE IE E N 1 2 Operon Panel seare O E OI 1 4 TOUCA P NGI aeai re aA ENE AE EE EE EAEE EAE EE E 1 5 Enter key and Quick No Search key cccceccceccceececececeeeceeeeeeeeseeesseesaeeeseeeseeeeaeeeaes 1 5 Quick Setup Wizard Fax Setup ccccccccccccsseeecsseecsseeceeeeeceeaeeecsgeeeceueeeseuseessgeessasesssaas 1 7 CU GIS A ONE E EOE E A E E A A E E E A yar 1 7 Fax set p procedure soeienstcasenccasienccesutecmasdatsiadanddanagaddeawstxwnetes eaid AEAEE AEn 1 8 Seting Date and TIM ts andasted sones senccee oneness du a oi Re oea ae aAa REE AAE A 1 10 PBX Setting E rope Only srecen ieena aA aa E aaa aaaea ai 1 12 Registering Destinations s 2 x 21 Registering Destinations in the Address BOOK cccccccecccseccseeeeeeeeeeeeaeeeeeeeeeueeaeeeseeeeeeeeaees 2 2 ACRO TOONIL Forre E E EA OEE 2 2 Addina a GOUD sereisas E e E a aE ARAE ARRE 2 6 Editing
101. ed transmission has been set to a destination in the Address Book or One touch keys you can use the destination 6 39 Using Convenient Fax Functions gt Encryption 5 Turn on encrypted transmission 1 Display the screen Ready to send 10 10 Ready to send 10 10 On Hook Sub Address 1 Detail Settings TX Start Speed 33600bps f Sa ECM 1234567890 O Pause Space lt Backspace gt 2 Encrypted Transmission a el GB0703_00 GB0168_01 el 2 Select On for encryption Ready to send 10 10 Ready to send 10 10 Encryption off t N GB0175_00 GB0174_00 d 3 Select the encryption key number a amp Ready to send 10 10 Ready to send 10 10 Encryption Pu 2 kv F 1 1 E 1 i Encryption Box GB0174_01 GB0176_00 o o Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 6 40 Using Convenient Fax Functions gt Encryption 4 Select the encryption box Ready to send 10 10 Ready to send 10 10 Encryption On Encryption Key No Encryption Key 01 1 1 Encryption Box Off 1 t Cancel m X Cancel eo 8 e 10 10 S Ready to send 10 10 E 3 On 0000 9999 4 0000 On Ready to send Encryption Key No Enc
102. eived 4 Display the screen 10 10 Ee Quick Setup Wizard lt gt System Menu Counter Ea tanguace 1 5 Counter VY GB0054_00 System Menu Counter 10 10 System Menu Counter 10 10 Report Print Admin Report Settings 1 1 Result Report Setting Sending Log History Press Outgoing FAX Report or Incoming FAX Report GB0562_00 GB0560_00 2 Configure the function 10 10 10 10 GB0563_00 E fed m om e Aw amp B0564 k a Press Off not to print or On to print Checking Transmission Results and Registration Status gt Status Page Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter 10 10 mi p 3 Ba Setup Wizard lt gt System Menu Counter m uo E Counter VY System Menu Counter 10 10 3 GB0054_00 Report Print Admin Report Settings gt Result Report Setting gt Sending Log History gt 2 Print System Menu Counter 10 10 Status Page FTUIIL LISt Network Status Service Status A status page is printed 8 11 Checking Transmission Results and Registration Status gt Reporting FAX Receipt Result by E mail Reporting FAX Re
103. elephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 1 5 Using a Connected Telephone gt DRD Reception Available for inch versions only DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring P
104. enu Counter 10 10 GB0054_02 TX RX Common Transmission Reception 3 TX RX Restriction V lt Back Y Hv GB0316_00 2 Add a Reject FAX No System Menu Counter 10 10 System Menu Counter WANK 7 a Reject No List 2 UNKNOWN Number KeECeption 3 1 1 5 Ea S Menu End 8 i d Use V or AN to scroll up and down System Menu Counter 10 10 3 6543 pause Space backspace GB0359_00 e Use the numeric keys to enter Reject FAX No and press OK Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt 1 or to move the cursor Pressing Backspace deletes the character to the left of the cursor 3 To register another Reject FAX No repeat step 2 Fax Settings gt Transmission Restriction Changing and Deleting Reject FAX No 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter 10610 E Send lt gt System Menu Counter O gt e7 4 Favorites Application NY a Menu Counter GB0054_02 TX RX Common Transmission Vv Reception Vv GB0316_00 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 mM o A as gt fe ia 6543 em UNKNOWN Number KeECception 2 i 1 1 o als 8 aS Use V or A to scroll up and down J 10 10 3 1234
105. er Size Set the paper size to load in Cassette 1 and optional paper feeders Cassette 2 3 Value Metric Select from A4 A5 A6 B5 Folio or 216 x 340 mm inch Select from Letter Legal Statement Executive or Oficio Il Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric NOTE Paper Size is only displayed when the size dial on the cassette is set to Other Media Type Set the media type to load in Cassette 1 and optional paper feeders Cassette 2 3 Value Plain 105 g m or less Rough Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 g m and more Coated High Quality or Custom 1 8 Can only be used in the cassette1 Can only be used in the paper feeder multi purpose Cannot be used to print received faxes Multi Purpose Tray Description Paper Size Set the paper size for multi purpose tray Value Metric Select from A4 A5 A6 B5 B6 Folio or 216 x 340 mm inch Select from Letter Legal Statement Executive or Oficio II Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric Media Type Set the media type for multi purpose tray Value Plain 105 g m or less Transparency Rough
106. ere were no originals in any of the originals transfer boxes sub address boxes U04000 Specified sub address box is not registered in our brand recipient machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient U05200 Reception was canceled because communication requirements are not met due to the reception restriction set on this machine U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmission to the Sub Address Box or sub address box on our
107. ess On Hook to establish the connection Press Manual RX 10 10 0123456 GB0694_00 After the sending side has started transmission the machine starts receiving the originals 5 6 Receiving Faxes gt Fax reception functions Fax reception functions The reception method and fax printing method can be set What do you want to do Reference Page Print received faxes on both sides of the paper Duplex Print Output gt page 5 9 Receive a two page fax on one page 2 in 1 Print gt page 5 9 Print received faxes together as a batch Batch Print gt page 5 10 Print the date and time of reception and other information Reception Date Time page 5 9 Restrict the type of paper that can be used Media Type for Print Output gt page 5 8 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only gt page 1 12 Forward received faxes to another fax machine or a computer Memory Forwarding gt page 6 2 Store received faxes in the machine without printing them Sub Address Box Function gt page 6 13 Initiate reception of a fax by controlling the receiving machine Polling Communication gt page 6 26 Encrypt an original to send it safely Encryption gt page 6 36 Receiving Faxes gt Fax reception settings Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper t
108. estination name fig Sales department 1 0123456 Advanced search by type of registered destination E Sales department 1 abc oa i gt n mail Folder SMB FTP or FAX gt Support department 0234567 ew gt Support department BOX amp gt V GB0429_00 E el Displays details for individual destinations Select one destination contact or group from the Address Book You can specify a destination by address number by pressing the Quick No Search key 2 12 GB0411_00 Registering Destinations gt Adding a Destination on One Touch Key 5 You can also press Menu to perform a more detailed search System Menu Counter 10 10 CE 10 10 Address Book All IYE liga Sales department 1 0123456 Narrow Down Search Name 1 2 i Search No gt Support department 0234567 ew gt Sales department 1 abc ew gt Support department BOX gt V Sort Name IC z Narrow Down Advanced search by type of registered destination E mail Folder SMB FTP or FAX p GB0429_00 GB0396_00 Use V or AN to scroll up and down Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number Enter the One Touch Key name System Menu Counter 10 10 Address Book All IXY Ka Inpuet Limit24 gt ABC Aa K i Sales department 1 01234
109. eting Originals in a Polling BOX nannnnnannnnnnnnnnnnannnnnnnnnnennnnnnnsrennennennrrnrrseennernene 6 35 ENO OUO aeea AE E E EE E EE E E E ER 6 36 Registering an Enoryption KEY seisisrssisrrsrniasniin eeina aaie eiiiai 6 36 Changing and Deleting Registration Contents of Encryption Key ccseeeeee 6 38 Using the Encrypted Transmission cccccceccsecceeeceeeseeceeeeeeeeeeeeeeseeeeeeseeeseeseesaees 6 39 Setting the Encrypted Reception 2 0 0 0 ccceccccccceeccseeeceeeceeeeseeeseeeseeeeeueeaeeeseeesaeesseeeaes 6 42 INNGTWORK FAA crinii a a A E 6 43 Flow of Network FAX Sending ccccsscccscccececeeecseecceeeceeeseecseeeseeeseeeseneeaseeaueesaeens 6 43 Flow of Network FAX Receiving cccccceeccsseecececeueceececeeceeceeeesueesueesauesaueeseeesaeees 6 43 SOD ah adres ec E A E E E E E E E E E E EOE 6 44 Installing the Network Fax Driver ccccccceccceeeeeeeeeeeeeeeeseeeeeeeeseeeseneeeeeeeeeeeeseeees 6 45 Basie MAnNsSMISSION siwistrertirnin oiin ea sath E EEA EEES 6 47 Configuring the Driver Default Settings 2 0 0 0 cccecccseeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeaneesees 6 50 Using a Connected Telephone sccsssssssesseensseseeeessennsneceess 171 FAX TEL AUtO Switch Reception scosccsnciwsescens se cctedscanvouss lobseteeseanssusesePecnencesacduendecaseseevesnieeds 1 2 FAX Answering Machine Auto Switch Reception ccccccccceececeececeeceseeeeceeeeseeeeseeeeseeeeeaes 1 4 DRD
110. ext gt ncel Next gt Ca cere lt Ce Press Off not to print On to print Error Only or Specify Each Job If you selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size Full Image GB0568_00 GB0569_00 8 4 Checking Transmission Results and Registration Status gt Printing Administrative Reports With transmitted image Send Result Report FAX TX Report Without transmitted Send Result Report When Specify Each Job is selected in the transmission result report settings you can specify whether a transmission result report is printed when you perform a transmission job To print a transmission result report press Functions and then FAX TX Report when performing the transmission and select On or Error only Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Display the screen lt gt System Menu Counter 1 Use V or A to scroll up and down n 1 5 System Menu Counter Q 3 Quick Setup Wizard A Language Report E Counter lt GB0054_00 4 4 System Menu Counter 10 10 Send Result Report gt RX Resu
111. function 10 10 Lifit16 i A 1 l v ri J re Key02 1 1 5 Key03 s Key04 am so i 3 gt i d E Cancel 2 Press for the unregistered encryption key enter the 16 digit encryption key and press OK To register other encryption keys repeat step 2 ar NOTE Use numbers 0 to 9 and alphabetical letters A to F to register the encryption key 3 Finish registration System Menu Counter 10 10 Key01 e Key02 1 1 5 Key03 Key04 ms Vv GB0318_00 d Press End 6 37 Using Convenient Fax Functions gt Encryption Changing and Deleting Registration Contents of Encryption Key 4 Display the screen Use VV or A to scroll up and down System Menu Counter T 1 a gt Send A lt gt System Menu Counter Een Favorites Application M GB0054_02 System Menu Counter 10 10 S System Menu Counter 10 10 TX RX Common Encryption Key Registration ransmission gt FAX Remote Diagnostics Vv On Reception TX RX Restriction GB0316_00 GB0317_00 2 Change Delete Changing 10 10 TX R on Encryption Key Registration a 2 1234567890ABCDEF lout 6 Lfnit 16 f I SS A as Vv mh po a Key02 Key03 a Key04 t lt GB0318_00 GBO0057_50 Press for the encryption key you want to change enter the new encryption key and press OK Deleting System Menu Counter
112. he cursor 3 To register another permit fax number repeat step 2 Changing and Deleting Permit FAX No 1 Display the screen Use VV or A to scroll up and down 1 J E Send lt gt System Menu Counter ar 72 Xi Favorites Application V4 aa System Menu Counter TX RX Common Transmission GB0054_02 Reception Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 w TX Restriction r RX Restriction 2 1 2 Permit No List a Ti Permit ID List S i O a CO dk System Menu Counter 10 10 3 6764831 Pause Space BdaCkKspdce CJ Ly _ E GB0349_00 Press for Permit FAX No you want to change and enter the new number NOTE For the procedure for entering a number refer to Registering Permit FAX No on page 9 11 Deleting System Menu Counter 10 10 TX Restriction RX Restriction off Permit No List Permit ID List GB0345_00 m 3 fet GB0348_00 1 Select Permit FAX No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Registering Reject FAX No NOTE Up to 25 Reject FAX numbers can be registered 4 Display the screen Use V or A to scroll up and down 1 System Menu Counter ii E Send lt gt System Menu Counter EEE O gt 7 E Favorites Application V4 System M
113. he screen Use V or A to scroll up and down 1 E Send A lt gt System Menu Counter k 7 3 5 2 Ex E Favorites Application V4 a Menu Counter 10 10 TX RX Common gt Transmission GB0316_00 3 Turn on encrypted reception 10 10 10 10 Reception Mode Auto Normal Off Remote SW Dial y 2 on gt gt 91 1 m l e Encrypted Reception GB0327_02 GB0343_00 Use V or AN to scroll up and down System Menu Counter 10 10 a 1 1 GB0344_00 e G To turn on encrypted reception select On and select the encryption key number Select the encryption key number that you used to register the encryption key that you decided upon with the sender The machine receives the encrypted originals from the sender of the specified encryption key 6 42 Using Convenient Fax Functions gt Network FAX Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following PC prepared document can be sent and received by fax without being printed out An Address Book in the machine PC can be used to specify a desired destination Addition of a cover page Transmission and printing can be done simultaneously E mail reporting of the transmission result Sub address transmission is available Operation is as simple as printing Flow
114. hen On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine amp GB0703_00 Using Convenient Fax Functions gt Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception Q IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted However if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 6 26 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite origin
115. hich end of the original is the top To use the following functions select the orientation of the originals Duplex Original Image Select image quality Continuous Scan Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you press Finish Scan Job Finish Notice Sends a notice by an e mail when a transmission is complete For each of the functions refer to Sending Faxes on page 4 1 or the machine s Operation X Guide 5 Start storing Start Press the Start key The originals are scanned and stored in the Polling box Cancelling Polling Transmissions To cancel a polling transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 6 35 6 29 Using Convenient Fax Functions gt Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number NOTE Multiple contacts cannot be specified for polling reception If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ens
116. hods For Entering the Destination gt Choosing from the Address Book You can also press Menu to perform a more detailed search Ready to send 10 10 Address Book All IYE 001 123456 10 10 123456 m Narrow Down 002 789012 789012 am Search Name 1 1 003 ABCDEF 567890 a Search No 004 GHIJKL 111111 a Sort Name e Narrow Down Advanced search by type of registered destination All FAX or Group Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number NOTE You may choose multiple destinations GB0426_03 GB0396_00 To cancel a selection press the corresponding checkbox to clear the check mark 3 Accept the destinations Address Book All IX 001 123456 123456 ec _ 002 789012 789012 10 10 1 1 __ 003 ABCDEF 567890 cm 004 GHDKL 111111 cm GB0426_03 L Methods For Entering the Destination gt Choosing by One Touch Key Choosing by One Touch Key Select the destination using the One Touch Keys NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 1 Display the screen Ready to send 10 10 Dest 0 On Hook Chain Direct ies SESE al _ Recall _ Add Dest LARA __ Address Book Book __Ext Address Boo Address Boo One Touch mC
117. icated software included in the supplied DVD on your PC required to use Network FAX For details refer to Installing the Network Fax Driver on page 6 45 Network FAX Driver Operation Guide The Network FAX Driver Operation Guide Online Manual is contained in the included DVD in PDF Portable Document Format The main contents include the following e Installing Network FAX Driver e Performing Network FAX Sending e Specifying the Network FAX Transmission Settings e Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive An explanation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX Driver The online manual appears ws NOTE Adobe Reader 8 0 or later needs to be installed to view the online manual 6 44 Using Convenient Fax Functions gt Network FAX Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below The screens in Windows 7 are shown NOTE For the detailed installation procedure refer to Network FAX Driver Operation Guide 1 Insert the DVD NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog bo
118. in the Operation Guide for the machine 3 8 Methods For Entering the Destination gt Broadcast Transmission 1 1 Select the destination from the Address Book Select the destination amp oo Ready to send 10 10 Dest 0 Address Book All Iy On Hook Chain Direct sm 2 123456 123456 em Recall Add Dest Jof 789012 789012 cm Ne NY 1 1 gt Jof 3 ABCDEF 567890 c 2 3 s ofi A GHDKL 111111 cw S Address Book Ext Address Book One Touch Key Functions el Select the checkboxes of all destinations and press OK Select the destination from the One touch keys Select the destination amp mo 10 10 anpes 001 123456 003 None On Hook Chain Direct gied 2 E p 004 006 f Recall a Add Dest move aone 007 None 008 None 009 None 010 None 012 None Cancel fo oO 5 Q Functions a oO Select all destinations and press OK Methods For Entering the Destination gt Using redial Using redial Redial is a function allowing you to dial the last entered number once again Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall KES Bre Ready to send 5 10 10 Direct La Ad
119. ine used Some phones may transmit tone signals switching function using buttons Refer to the operation manual of your phone set Is the remote switching number Check the registration Default 55 7 10 correct No print output after reception ls memory forwarding activated Check the forwarding destination 6 2 Cannot receive document Is the modular cord connected Connect the modular cord correctly correctly ls Communication error Remedy the cause of error and ask the 10 5 displayed sender to retry Is RX reception restriction Cancel the RX restriction 9 10 activated Cannot perform memory Is free space available in the Receive after the memory has free space reception memory or create free space in the memory Cannot perform sub address Is the recipient fax machine Sub address transmission cannot be transmission equipped with a sub address performed unless the recipient fax transmission feature machine has a similar sub address transmission feature Is the entered sub address or If your entry is correct check with the 6 23 sub address password identical recipient This machine does not use a to the sub address or sub sub address password for reception address password registered in the recipient fax machine Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory forwarding setting 6 2 forwarding
120. ined no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect 2 The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect 10 5 Troubleshooting gt Error Code List Error Code Possible Cause Action U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not registered on the other party s machine Check with the recipient U03600 The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party U03700 Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or th
121. ing Transmission Disconnection of Communication 4 6 Cannot perform sub address transmission 10 7 Cannot receive document 10 7 Cannot send document 10 7 Chain Dial 3 11 Character Entry Method 11 2 Checking Transmission Results and Registration Status 8 2 Confirmation Screen of Destinations 8 14 D Date 1 10 9 3 Default fax settings 9 2 Delayed Transmission 4 15 Immediate Transmission 4 17 Density 4 11 Direct Transmission 4 13 Cancel 4 13 Document Processor 1 3 DRD Reception 7 6 Duplex Print Output 5 9 E ECM Communication 2 4 3 3 ECM RX 9 9 ECM TX 9 7 E mail Notice Job Finish Notice 4 20 Reporting FAX Receipt Result 8 12 Encrypted Communication 6 36 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 6 38 Encryption Box No 6 36 Encryption Key 6 36 Encryption Key No 6 36 Registering an Encryption Key 6 36 Setting the Encrypted Reception 6 42 Using the Encrypted Transmission 6 39 Energy Saver 9 3 Error Code List 10 5 Error Messages 10 4 F FAX Automatic Reception 5 2 9 8 FAX Job History 8 3 Job Log Screen 8 3 Indicators 10 2 Interrupt Send 4 19 J Job Accounting 9 24 Communication Form Subject to Job Accounting 9 24 Contents 9 24 Limit 9 24 Login 9 27 L Local FAX ID 1 7 9 7 Local FAX Name 1 7 9 7 Local FAX Number 1 7 9 7 Machine Names 1 2 Manual Reception 5 6 7 9 Manual Send 4 14 7 8 Media Type for Print Output 5 8 Memory Forwarding 6 2
122. ing faxes Flow of reception 1 Starts tei 0 Ye N Quick No Clear Search Enter Ai Memory Attention When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks NOTE You can change the number of times the ringing tone rings Refer to FAX on page 9 6 2 Reception Print ae Received faxes are output to the inner tray with the printed side facing down The inner tray can hold a maximum of 150 sheets of plain paper 80g m However the number of sheets varies with the condition of the paper to be used IMPORTANT When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the inner tray Even if the machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the machine s Operation Guide N 5 4 Receiving F
123. ion Guide lt gt System Menu Counter v Quick Setup Wizard FAX Setup page 1 7 Paper Setup refer to the machine s Operation Guide Energy Saver Setup refer to the machine s Operation Guide Network Setup refer to the machine s Operation Guide Language refer to the machine s Operation Guide Report page 9 4 Report Print page 9 4 Status Page page 8 11 Font List refer to the machine s Operation Guide Network Status refer to the machine s Operation Guide Service Status refer to the machine s Operation Guide Accounting Report refer to the machine s Operation Guide Sub Address Box List page 6 22 FAX List Index page 2 11 FAX List No page 2 11 Outgoing FAX Report page 9 4 Incoming FAX Report page 9 4 Admin Report Settings page 8 9 Outgoing FAX Report page 8 9 Incoming FAX Report page 8 9 Appendix gt Menu Map Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 8 4 Canceled before Sending page 8 5 Recipient Format page 8 6 RX Result Report FAX page 8 7 RX Result Report Type page 8 72 Job Finish Notice Setting refer to the machine s Operation Guide Send Log History refer to the machine s Operation Guide Counter refer to the machine s Operation Guide User P
124. ion during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out 4 13 Sending Faxes gt Manual Send Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals 1 Press the FAX key Place the originals 3 Press On Hook Ready to send 5 10 10 Dest 0 On Hook Chain Direct dica B Recall Add Dest oe BR Address Book Ext Address Book One Touch Key GB0669_00 4 Dial the destination Ready to send 10 10 0123456 Use the numeric keys to enter the number of the receiving system GB0694_00 ws NOTE To cancel the operation press Line Off 5 Press the Start key Start When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins 4 14 Sending Faxes gt Delayed Transmission Delayed Transmission Set a send time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after se
125. isplays the screen for main power is on screen sending You can send Application When using an the FAX on the basic to application displays the send screen application screen Document Displays the Document Displays the FAX screen Box Box screen System Menu Counter Logout Energy Saver gt Status Job Cancel Copy 7jAuto Reset Color a to send Favorites On Hook k Chain Direct ol aecenda rae e oe f Add Dest X Ky AAKS ite Bes ment F AX a Book Ext we Book One Touch LA a a maj Functions Favorites Clear Go Ne Enter C af o Processing Memory lAttention l S Touch panel Displays Processing Blinks during fax transmission and reception S buttons for configuring Memory Blinks while the memory is being accessed j machine settings Lights steadily when a document is in memory Attention Lights or blinks when an error occurs and a job is stopped Numeric keys Clear Clears entered numbers and Enter numbers and characters symbols Returns settings to their default states m oe Uv a n 4 2 gt z 3 s N O Quick No Press to specify a registered Stop Cancels or pauses the Search destination by a number such printing job in progress eB as a speed dial or address number Enter Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Starts fax transmission and proces
126. ive Box limit exceeded e Sub Address Box capacity is used up with document data Press End The job is canceled Try to perform the job again after printing or deleting the data in the Sub Address Box e The polling box is full Press End The job will be canceled Delete documents from the polling box and then repeat the operation 6 13 Job Accounting restriction exceeded The number of paper used has exceeded the limit preset by Job Accounting No further operation is possible Press End The job is canceled Try to perform the job again after resetting the limit for paper use Refer to the machine s Operation Guide The phone receiver is off the hook Is the phone commercially available connected to the machine off the hook Hang up the handset Scheduled sending jobs exceeded The number of jobs has exceeded the limit set for delayed transmission Press End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again 4 15 Add the following paper in cassette 1 4 Is the indicated cassette out of paper Add paper If the reception paper type is specified the necessary paper type is also displayed To use another paper source press Paper Selection To print using the selected paper press Continue Is the type of printing paper specified The cassette for the specified p
127. kly add a device and its drivers Move the items to the Products to Install list O Devices Custom Install e Add multiple devices and printing utilities ASAE Run utility programs al Read manuals and readme files 0 of O devices selected O Drivers zz we amp Uninstall Remove devices drivers and utilities Name Version Printing System Driver Printing System XPS Driver KPDL mini driver 4 Description Recommended Extended functionality print 5 Extended printing from XPS application to XP Standard printing support using KPDL r 7 drivers O Utilities Name NETWORK PRINT M Status Monitor File Management Utility m NITOR Version Description Utility for remote printer monitoring ka Iinstalled Service for monitoring curi Classify and distribute scanned files _ 5 utilities Language Products to Install 1 items Use host name as port name Install English gt e KYOCERA Document Solutions Inc If the Windows security window appears click Install this driver software anyway 6 46 Using Convenient Fax Functions gt Network FAX 4 Install using Custom Install m Installer ala Finished Your software is ready to use Details Click Finish to exit the wizard If a system restart message appears restart the computer by fo
128. le Time 2 Configure the function Set the unusable time System Menu Counter 10 10 System Menu Counter 10 10 00 00 00 00 Jin 0000 En e GB0624_00 GB0625_00 me d System Menu Counter 10 10 System Menu Counter 10 10 00 23 00 59 00 23 00 59 sC o oo co e o Use or the numeric keys to enter the start time and end time and press OK GB0626_00 GB0627_00 NOTE If the same time is set as the start time and end time you cannot use all day Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time System Menu Counter 10 10 System Menu Counter 10 10 Unusable Time NNA NANN NNA NNA 1 1 0000 1 1 a d GB0624_00 GB0625_00 io a 4 System Menu Counter 10 10 0000 9999 3 Cancel e 4 l e Use the numeric keys to enter Unlock Code 0000 to 9999 and press OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login GB0628_00 9 23 Fax Settings gt Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 100 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 100 a
129. llowing the screen prompts This completes the printer driver installation procedure Basic Transmission 1 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Select Print from the File menu The Print dialog box for the application that you are using will appear Select settings in the Print dialog box 1 Select the product name of the machine to be used in the printer name list 2 Set the print range and other settings NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will vary depending on the application that you are using Cm 3 a Document and Markups Me Print Range Preview Composite All K 210 02 _ __j Current view Current page Pages 1 Subset All pages in range 2 Page Handling Copies 1 Col ate 297 01 raye Qualys oummin wo Printable Area v v Auto Rotate and Center Choose paper source by PDF page size Use custom paper size when needed Units mm Zoom 96 Print to file 1 1 Printing Tips Advanced ox cance 6 47 Using Convenient Fax Functions gt Network FAX 3 Click Properties to open the Properties window 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK Original Size 210x 297 mm A4 X Por
130. lon adh ENa EAA REAR dumtaaiis 4 3 Priority Override Send eoscireeneiiennieniin ninski aani ai sree ania Eaa ianea EAE i AEEA E seo 4 4 Cancelling the Transmission ccccccccsecccesceceececeececeuceceucessaeesseeecsaeecsusensusensasessesensusessesensseeeuetsneessnaass 4 5 Fax Transmission TUNCUONS smararernaanneiai a aE a aeri aE eaaa AEA 4 7 IGUANA SAIN LLNS ahete cheese circ ee cece ne E E shone E RS 4 8 FIG INGA li 1Z 6 OCU OM rasain aE ee E E A A o iaae AiR 4 8 SEES E LES p EIE EAEE E A E E EE A coasts E A E A E AT A A AE 4 9 DUON aee E E A tp evel tg EEE E A vei tb catren debe ened olde eaten 4 9 Selecting the FAX Resolution saresdeccusancsa cenasavenadsarienncnadiad Uanenadsaee obdeuwsdle beta diadielnateadeatantend Diavuunisdenaneratseveces 4 10 Selecting the Donsily seian n n a E a a EE aR ERNE a 4 11 Selection of Original IMAGE ccccccssccccesecccessecceucecceueeecseucecsuseecsuueecsgeesseuseesueeesueceseueeessaeeesssueessgees 4 11 COMIRUOUS CAIN are E E TE EEE E E E EEE ES 4 12 Dire t an SION saa e N EN E E A E E E E 4 13 Cancelling Direct Transmission caseteccecasescevecavencerkade sme inkane ai aE EAA AAE NANETAS EERE TERENE 4 13 KAn O e a A E E E E E E S 4 14 Delayed TRANSMISSION sivcdciccscnivensravierausiacdsccviuadcwenadebuneybeiressacenideaaiawrniiesiasvihewteeaurcdvasisusnianizanimsenawausaiatsauzceaisiaa 4 15 Cancelling and Sending Delayed Transmissions QUEUE ccseecccseeeeeeeeeeeeeeeeeaeeeeeeeeeee
131. lt Report sue gt Job Finish Notice Setting Attach Image 8 5 System Menu Counter System Menu Counter 10 10 Report Print Admin Report Settings Result Report Setting Sending Log History GB0560_00 10 10 E mail Folder Error Only FAX Error Onlv Canceled before Sending Off KECIPIENl FOLTdt Name or Destination GB0566_00 Checking Transmission Results and Registration Status gt Printing Administrative Reports 2 Configure the function 10 10 GB0570_00 a l g Press Off On Recipient Format Select the Recipient Format for the send result report The name and destination that appear on the Send Result Report are taken from the information stored in the address book If Name or Destination is selected either the name destination name or the destination FAX No stored in the address book is shown If Name and Destination is selected both the name destination name and destination FAX No are shown When the destination e g FAX No was directly entered only the destination FAX No is shown 1 Display the screen lt gt System Menu Counter i Use V or A to scroll up and down System Menu Counter d System Menu Counter P Quick Setup Wizard Report Print A Language 3 Admin Report Settings 1 5 Sending Log History X Counter lt GB0054_00 System Menu Counter 10 10 Send Result Report
132. ltra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear For detailed information on the settings refer to Network FAX Driver Operation Guide 6 50 f Using a Connected Telephone This chapter explains the following topics FAX TEL Auto Switch Reception ais scpraysectectcercen sect etna tate aceeaees eee ee eee eee teens aceon eens dan cose seneneaceaneesve FAX Answering Machine Auto Switch Reception cccccccccceeceeeseeeeeseeeeeaeeeeeseeeeeseeseeeseeeeeseaeeesaaeeeeaaeeeesaseesaess DRD Reception Available for inch versions only cccccccseeeeceeeeeeceeeeeeeeeeeeeeeeeeeeeeeseseeeseeeeeseeeesaeeeeesaeeessaees PAM TES SUN e EA E AS A SE E EE I EE TETEA A EE TE EN E E E T Manual RECODO sasni sok tevpotectesneancsedecunssyaheswesseanesaeeassiendeeusetesnacueevaqesaunsenecedsubtouedeuvnusycesdeossesereusarseeececeseencsees ROMO WING I IMIG HOM sonnia E EERE TE a R 1 1 Using a Connected Telephone gt FAX TEL Auto Switch Reception FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond Q IMPORTANT In order to use FAX TEL Auto Switch Reception it is nece
133. nd Deleting Permit ID No 1 Display the screen Use VV or A to scroll up and down 1 System Menu Counter if E Send pu lt gt System Menu Counter a Document Box j 3 5 2 Er Favorites Application VY _ Menu Counter TX RX Common GB0054_02 Transmission Reception GB0316_00 Fax Settings gt Transmission Restriction 2 Change Delete Changing System Menu Counter 10 10 System Menu Counter 10 10 TX Restriction e an RX Restriction off 2 z f 1 1 Permit No List a Permit ID List GB0345_00 GB0352_00 System Menu Counter 10 10 GB0353_00 T Press for Permit ID No you want to change and enter the new number NOTE For the procedure for entering a number refer to Registering Permit ID No on page 9 16 Deleting System Menu Counter 10 10 System Menu Counter TX Restriction 2 Zz RX Restriction Off i gt 1 1 Permit No List Permit ID List GB0345_00 oO m fal amp GB0352_00 Select Permit ID No you want to delete and press Delete the trash can icon Fax Settings gt Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 2
134. nds or less 33600 bps JBIG ITU T A4 R 1 chart Transmission Speed 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Error Correction ECM Original Size Max width 8 1 2 216 mm Max length 14 356 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Ultra Fine 16 dot mm x 15 4 line mm Printing Resolution 600 x 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission Max 100 destinations Substitute Memory Reception 256 sheets or more when using ITU T A4 1 Image Memory Capacity 3 5 MB standard For fax transmission and reception Report Output Sent result report FAX RX result report Activity report Status page Appendix gt Menu Map Menu Map One Touch Key page 3 6 b Address Book page 3 4 Ext Address Book refer to Embedded Web Server RX User Guide Add Dest page 3 2 Functions Original Size page 4 8 Original Orientation page 4 9 Duplex page 4 9 FAX TX Resolution page 4 10 Density page 4 11 Original Image page 4 11 Continu
135. ne line to this connector TEL connector T1 When using a commercially available telephone set connect the modular cord to this connector Q IMPORTANT You cannot automatically receive a fax when the main power switch is turned off To receive faxes with the power turned off press the Energy Saver key on the operation panel 1 2 Before Using the Fax Machine gt Part Names and Functions Document Processor Document Processor cover Original width guides Open this cover when the original jammed in the Document Processor Adjust these guides according to the original width Original table Stack the sheet originals on this table Original eject table Read originals are ejected onto this table Document Processor Open Close handle Hold this handle when opening or closing the Document Processor Before Using the Fax Machine gt Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide amp System Menu Counter Displays the System Menu Counter Ends operation logs out screen on the Administration screen Status Displays the Status Job Job Cancel Cancel screen Copy screen Displays the Copy Puts the machine into Sleep nergy VS Mode Recovers from Sleep if in Sleep Mode Lit when the machine s Favorites Displays the Favorites D
136. ng topics Registering Destinations in the Address BOOK cccccccsecccneeeeeeeeeeeeeeaeeeeeeeeseeeeseeeeseeeeseeeeseeeeseneesaeesneeesaeeesaaes 2 2 ACAM COMAC seere same stivieen tase weedeat labeler A a inte 2 2 PRIN OUD eee E E E E E EEA 2 6 Editing and Deleting Address Book Entries cccccccsccccseeecseeeceeeeeeeeeceeeeseeeeeeeeeseeeeseeeeseueeseneeseueeseneeeaes 2 9 PVG Ea ee eca LIST a E E A E A E E E A EE E A 2 11 Adding a Destination on One Touch Key cccecccceeececeeeeeeeeeeeeeeeeeseeeeeeaeeeeeeeeeeeseeeesseeeeeseeeeesseeeesaeeeeseeeeesaeeeeas 2 12 Padno a DOS UMAUOIN seriaro S AEE EO 2 12 Editing and Deleting One Touch Key ccccceeccccssceeceeseecesececcesceceesecseseesseeessueeessaueessageessaesesssaeeeess 2 14 2 1 Registering Destinations gt Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book There are two registering methods contacts and groups When adding a group enter the group name and select group members from the Address Book Adding a contact A maximum of 200 contact addresses can be registered Destination name fax number sub address communication encryption transmission start speed and ECM communication can be registered for each destination pg NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privilege
137. nsansenauansaasentubusanbenduessancasdmeusainndueeunensiunadant 5 8 Reception Date TIMO sosriiisrssrnrnannsno eignin a a Ei 5 9 D plex Print OUMDUT seseante neia aen ae E EO EE N EEE Eai 5 9 PAE TWEE A E E A A E T A E A TA E 5 9 DO ET eer E E E E E E A N 5 10 Memoty Forwarding axicmosacnunicwunctsaind eiennenn an iaia a a aa Ea Naaa AE Uia SE Ea 6 2 Type of Forwarding Destination cccccccecccseccsseeceeceeeeceeeceeecsueceueesseeseesseesseeesaeess 6 2 Seting ForwardiNg cccccccceeccseecaeecccecececeecaeeeceeecueesgecauecaeesaeeeseeesseesaeesaeesageeseeess 6 2 Registering Forwarding Destination cece cece cece eceeeeceeeseeeaeeeseeseeeseeeeeeseeseeseeeeaes 6 3 Changing and Deleting Registration Contents ccccccceccceeeceeeeseeeeeeseeeeseeeseeesaeees 6 4 Forwarding MIME STING esere e a E e En Naan 6 5 File Format Seting ssusnrerenise unea SE T Taaa aan a 6 6 INS A AUO a a on EEE E E E ai 6 7 E mail Subject Add Info Setting cc cecccceccsscceseecseeceeeceueceueeceeecaeeceueeeueesaeeseeeenaes 6 8 FIP Encrypted TX SOMING isinisi an a e E E eaa aaa 6 9 IVE SUING A E EE E E E E ET E E E E O E 6 10 Fie Name Registrati seasunakednescaei ines iantuilindctien saendetnia eb acta a ena E i r T OnE 6 10 Settings for Forwarding from Embedded Web Server RX Forward Settings 6 12 SUD Address BOX FUNCION gsccsasdarcc ceeds cevweceacnnarcess se snnceces ten dssadsenadengsces tance ucasaenbonesse
138. nsmission procedure cccccccescccececseeceeeceueceueceueeceesaueesaeeseeesaueceueeseeesaeessuessueenas 4 2 Checking the Send Status ccc cccccccceeecseecce cece eeceecaeeeceeeaueeseeseeesseeseeeeseeeseeeseess 4 3 PROMLY Oyerride Send rsss ninnaa aaa EE aAa ea AEE AEEA RAREN REEE DA 4 4 Cancelling the Transmission xscccetcadadtcsencddevceseveaat acensyencentnarentewocueavenssdesceeeredanaucetecssee 4 5 Fax transmission functions 00 0 cece cece ceececeeeceeeceeeee ees eeseeeeaeeeeeeeseeeseeeseeeeaueeseeeseeeseeeeeeaeeenes 4 7 as gfe Borers gic gt ti 9 eee eee ene Ree ee ene ee en eee een eee nee eee ee eee 4 8 Original Size Selection acsctccseresattnneentonciadudexennidcden nebeted dameQnatinnsiadtd wanna achuurciiebaesnenaadnnaiedcinene 4 8 Se E ESE Ee E vnc E I E A E ET A 4 9 DODIG gaorr e E E EE AEE E Janes A E EE 4 9 Selecting the FAX Resolution ccccccecccsccceeeceeeeceeeceueceueceeecueeceueceaeecueeseeessensaaes 4 10 Selecting the Density cocccnccatacseeasncoteudineadasentabelccranastesdeartenaned pec vennedatededeeaneancsemseayendae 4 11 Selection of Original Image ccccccccseccseccceecseeecueeceeeceaeeeseesueeceeeeeseesueesaeeeeensnaes 4 11 COMMONS SCAN seise se ontetotensarecestenayacuseseie stated AERA EARR ETOSON 4 12 Direct Transmis SiON 5565s sence ate oe ion E EE ARE E E E R TAA 4 13 Cancelling Direct Transmission ccccceccceecea seca cece eeseeeceueceueeaeeeseee
139. o refresh l H 1 Open the web browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine NOTE If the screen There is a problem with this website s security certificate is displayed configure the certificate For details on Certificates refer to the Embedded Web Server RX User Guide You can also continue the operation without configuring the certificate 2 Select settings in Embedded Web Server RX Select a category from the navigation bar on the left to view and set values for that particular category lf administrator privileges have been enabled on Embedded Web Server RX remember to enter the correct user name and password when trying to access the relevant screens For details refer to the Embedded Web Server RX User Guide 6 12 Using Convenient Fax Functions gt Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed Using sub address reception function you can store received originals in a personal Sub Address Box For the method for using a Sub Address Box see the next section e Registering a Sub Address Box gt page 6 14 e Changing Deleting Sub Address Box page 6 16 For the metho
140. ok or One touch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 9 20 Register the Local FAX Numbers or Local FAX IDs of other parties The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected 9 10 Fax Settings gt Transmission Restriction Prerequisites Reception Rejection Requirements Reception Register Reject FAX numbers The sender s Local FAX Number Rejection Refer to Registering Reject FAX is not registered No on page 9 14 The sender s Local Fax Number Reception restriction settings are matches
141. on the clearer the image but the fax transmission time is longer For Multi Sending the scan resolution must to equal to or higher than the fax resolution If the fax resolution is higher than the scan resolution the scan resolution will automatically change to the same setting as the fax resolution 1 Display the screen 00 10 10 Dest 0 EEES On Hook Chain Direct Check Ge riginal Size p Recall Add Dest sy riginal Orientation er ODO V eee ie Duplex 1 cided 2 FAX TX Resolution Address Book Ext Address Book One Touch Key dpi 200x100dpi Normal a vv Favorites GB0673_00 Close Aaayedi Shortcu a GB0669_00 Use V or AN to scroll up and down 4 10 Sending Faxes gt Original scan settings 2 Select the resolution Ready to send 10 10 Lal Lal Lal 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal GB0086_00 Selecting the Density Adjust density using 9 levels 1 Display the screen o 10 10 Dest 0 1 J Densi On Hook Chain Direct eens 2 E y Normal 0 N Uriginal image Recall ob Add Dest Add Dest CH Text Photo TPAS E aj File Name Entry Address Book L_Ext Address Book Address Book One Touch L__ One Touch Key TT aa ae a For details refer to the machine s Operation Guide X Close Use V or AN to scroll up and down GB0669_00 Selection of Original Image Select origin
142. onal communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 Space and and characters to enter a sub address of up to 20 digits When the machine receives faxes a sub address is used to specify the Sub Address Box Sub Address Password Use the numbers from 0 to 9 alphabets space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 6 13 Using Convenient Fax Functions gt Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu 4 Display the screen 1 Document Box 2 Configure the function 10 10 1 1 4 Enter a box name and sub address 10 10 1 41 GB0656 00 GB0662 02 e
143. ot use 2 sided Sending Faxes gt Original scan settings 4 Display the screen 10 10 10 10 Dest 0 Original Si On Hook Chain Direct chek Wi gina gt Ke fa Original Orientation A Recall Add Dest Si Top Edge on Left m 2 te Duplex 1 sided A CAA LA KESUIUUOII Address Book Ext Address Book One Touch Key dpi 200x100dpi Normal L J Shortct t Use WV or AN to scroll up and down For details refer to the machine s Operation Guide GB0669_00 GB0673_00 Selecting the FAX Resolution Select fineness of images when sending FAX The larger the number the better the image resolution However better resolution also means larger file sizes and longer send times Description 200 x 100 dpi Normal when sending originals with Typical character size 10 5 point standard size characters example Resolution Resolution 200 x 200 dpi Fine when sending originals Typical character size 8 point with relatively small characters example Resolution Resolution and thin lines 200 x 400 dpi Super when sending originals with Typical character size 6 point Super Fine minute characters and lines example Resolution Resolution 400 x 400 dpi Ultra when sending originals with Typical character size 6 point Ultra Fine minute characters and lines example Resolution Resolution more finely NOTE The default setting is 200 x 100 dpi Normal The higher the resoluti
144. ote switch dial is set to 55 at the factory The remote switch dial number can be changed Refer to Reception on page 9 8 Using the Remote Switch Dial To start fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone Lift the handset of the telephone NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 8 2 Press the remote switch dial number 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts 7 10 Checking Transmission Results and Registration Status This chapter explains the following topics Various Tools for Checking Transmission Results and Registration Status cccccccceeeecsseeeeeeeeeeeaeeeeeseeeeeeees 8 2 CROCIATE sO RIS O erien ed wrsdneh sino am E E E en sausitedsanabawstnveus 8 3 Displaying JOD LOG SClCOM a recvescecmsaincedsuse deenen EE EN ERa ENEE en KA AREAK EE A AAKE AEREE ia 8 3 Printing Administrative Reports ccccsssccssserecssetecnseerenesercnsaerecsseescossenenaserecauerscauserenssecssauentenaueteneastensanecazanens 8 4 Send TR CSOT COIS scape ctor cece cemeteries susiccete esate E EEEE 8 4 Report for Job Canceled before Sending ccccssccccceseecceeeeecseeeeccaucecceeesceseecsusees
145. ous Scan page 4 12 File Name Entry page 4 21 Job Finish Notice page 4 20 FAX Delayed Transmission page 4 15 FAX Direct Transmission page 4 13 FAX Polling RX page 6 26 FAX TX Report page 8 5 Add Edit Shortcut refer to the machine s Operation Guide Document Job Box refer to the machine s Operation Guide Box gt Removable Memory refer to the machine s Operation Guide Sub Address Box page 6 13 Polling Box page 6 26 Status Print Job Status refer to the machine s Operation Guide Job Cancel gt Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Scheduled Job page 4 77 Print Job Log page 8 3 Send Job Log page 8 3 Store Job Log page 8 3 FAX Job Log page 8 3 Scanner refer to the machine s Operation Guide Printer refer to the machine s Operation Guide Appendix gt Menu Map Manual RX page 5 6 Outgoing FAX Log page 8 9 Incoming FAX Log page 8 9 Outgoing FAX Report page 8 9 Incoming FAX Report page 8 9 Toner Status refer to the machine s Operation Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide Connection Status refer to the machine s Operation Guide SSD refer to the machine s Operat
146. ower Timer refer to the machine s Operation Guide Sleep Rules models for Europe refer to the machine s Operation Guide Sleep Level models except for Europe refer to the machine s Operation Guide Sleep Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Unusable Time page 9 22 Adjustment Maintenance Service Settings FAX Call Settings Exchange Selection page 9 9 Europe only Dial No to PSTN page 9 9 11 10 Appendix gt Received FAX Sizes and Paper Priority Inch Model Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority N N Som Q Q A Paper orientation is different from the received document The image is printed after being rotated 90 automatically Received Legal size document is reduced to match Letter size paper indicates print output on two sheets NOTE The abbreviations denote the following paper sizes ST Statement LT Letter LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 5 8
147. p Fax setup procedure 4 Display the screen 10 10 lt gt System Menu Counter A Language 1 5 Report 4 E Counter lt GB0054_00 2 Select a function System Menu Counter 10 10 FAX Setup Paper Setup Energy Saver Setup Network Setup S a Oo 3 Configure the function 10 10 1 Dialing RX Mode i 2 Local FAX Info Starting Setup 3 Sound Volume 4 Rings This wizard will help you set 5 Redial the basic settings to use the fax S End Next gt oO Start the wizard Follow the instructions on the screen to configure settings Dialing RX Mode Local FAX Info Sound Volume Rings Redial 10 10 Set the dialing and reception mode Mm BWN GB0842_00 l End Exits the wizard lt lt Previous Returns to the previous item Advances to the next item without setting the current item Advances to the next screen Returns to the previous screen Before Using the Fax Machine gt Quick Setup Wizard Fax Setup Finish 10 10 1 Dialing RX Mode 2 Local ae Info Completing Setup 3 Sound Volume 4 Rings To close this wizard press Finish 5 Redial All items can be changed in the System menu lt lt Previous Finish d When setup is finished press Finish GB0866_00 Before Using the Fax Machine gt Setting Date and Time Setting Date and Time Set the local date and time a
148. p will sound and login will fail Enter the correct account ID By pressing Check Counter you can refer to the number of pages printed and the number of pages scanned 2 Log in 10 10 Enter the account ID KKKKKKKK GB0725_01 Check Login Counter l e NOTE When the operation is completed press the Logout key Logout 9 27 10 Troubleshooting This chapter explains the following topics Indicators During Sending RECeIVING Operation eeccececcceceeeeeeeeeeeeaeeeeeaeeeeeseeeeesseeeeeseeeeeeseeessegeeesaeeessaeeeeas Responding to an Attention Indicator Flashes 0 0 ccecccceeeeceeeeeeeeeeeeeeeseeeeseeeeseeeeseaeeseneeeeeeeseneeeseeeesaneeeseeeegas Precautions When Turning Power OFF cccccceccccsseeeeceeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeseeeseeeeesseeeseaeeesaeeeessaseeeaaeeeesess Enor MESSIOS rer ue asain tanumnsatnstemussancuin bn aisaciunsa sedate cds pnaghimcisaauunnnds EER BF Code gee tee E rete es sacle epee ewe E cbc decal E E sue ets Seeendr ata TOUPIES NOGUN setae ccs se cre es rset oi tro E cious feel nn eae drips ted E caladee 10 1 Troubleshooting gt Indicators During Sending Receiving Operation Indicators During Sending Receiving Operation The Processing and Memory indicators show the fax transmission status e The processing indicator blinks during fax transmission and reception e The Memory indicator blinks when source data is being stored in memory for memory transmission e The
149. r Operation Guide 7 Send Address Setting Cover Page Option Sender Infomation FAX Number Option Settings Add to Destination List Destination List Select from Address Book 1 Items Remaining 99 Items FAX Number Company Department Recipient 0123456789 Edit Delete Delete All Click Send Transmission will begin 6 49 Using Convenient Fax Functions gt Network FAX Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 1 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printing preferences from the drop down menu The Printing Preferences screen will open 2 Select settings Portrait C Landscape FAX TX Setting Apply The following settings can be specified Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine U
150. r to forward or not to forward the received documents GB0377_00 A B03 78_00 6 2 Using Convenient Fax Functions gt Memory Forwarding Registering Forwarding Destination Use the procedure below to register a forwarding destination 4 Display the screen Use V or A to scroll up and down 10 10 Ex So a lt gt System Menu Counter z Document Box eo i System EER 3 Forward Settings gt lt 02 10 10 GB0316_01 2 Configure the function 10 10 System Menu Counter OOOO B aa t Forwarding 2 L Forward Destination 1 3 1 1 File Format File Separation GB0377_00 GB0392_00 t System Menu Counter 10 10 t Ext Address Book Address Entry FAX Address Entry E mail GB0393_00 Display the add destination screen and follow the procedure below to register the forwarding destination Only one destination can be registered Selecting Forwarding Destination from Address Book 1 Press Address Book or Ext Address Book 2 Select the destination individual you want to register as a forwarding destination Entering Forwarding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination 6 3 Using Convenient Fax Functions gt Memory Forwarding If Address Entry E mail or Address Entry Folder is selected for the
151. ring Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to Reception on page 9 8 Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receive fax originals from the The answering machine plays the message informing the other other party automatically FAX party that the user is absent Automatic Reception v NV The answering machine records a message from the other party When the other party starts sending originals the machine receives the originals being sent Preparation Refer to Reception Mode on page 9 8 to select Auto TAD 7 4 Using a Connected Telephone gt FAX Answering Machine Auto Switch Reception 4 The telephone rings The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 7 9 2 The answering machine responds When the call is from a t
152. rk FAX transmission Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations e Normal transmission e Delayed transmission 9 24 Fax Settings gt Account Management e Broadcast transmission e Sub address transmission e Output from Sub address Box e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling transmission e Network FAX transmission When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine Normal login Enter the login user name 10 10 2 Input4 Limit64 Login User Name 1 Login Password Keyboard Menu Login e Cancel Password If this screen is displayed during operations press Keyboard to enter the login user name GB0723_00 GB0057_00 Refer to Character Entry Method on page 11 2 for details on entering characters
153. roperty refer to the machine s Operation Guide Cassette MP Tray Settings page 9 5 Cassette 1 to 3 page 9 5 Multi Purpose Tray page 9 5 Common Settings Default Screen refer to the machine s Operation Guide Sound page 9 6 Buzzer refer to the machine s Operation Guide FAX Speaker Volume page 9 6 FAX Monitor Volume page 9 6 Original Settings refer to the machine s Operation Guide Paper Settings refer to the machine s Operation Guide Function Defaults FAX TX Resolution page 9 6 Continuous Scan FAX page 9 6 Preset Limit refer to the machine s Operation Guide Error Handling refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Keyboard Layout refer to the machine s Operation Guide USB Keyboard Type refer to the machine s Operation Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Custom Box refer to the machine s Operation Guide Sub Address Box page 6 73 Job Box refer to the machine s Operation Guide Polling Box page 6 26 Appendix gt Menu Map FAX page 9 6 TX RX Common page Encryption Key Registration page 6 36 9 6 FAX Remote Diagnosis page 9 6 Transmission page 9 Local FAX Name page 9 7 7 Local FAX ID page 9 7 Lo
154. rt key Start A Oo N ax Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 14 When the communication is completed the scheduled transmission will begin 4 18 Sending Faxes gt Interrupt Send Interrupt Send During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send 1 Press the FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Direct oo Dest 0 m Recall s Add Dest Address Book Ext Address Book One Touch Key GB0669_00 For operation of direct transmission refer to Direct Transmission on page 4 13 4 Set the destination and press the Start key Start The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the S
155. ryption Key 01 Encryption Box Encryption Box No 1111 Cancel amp GB0178_00 GB0174_02 Cancel If you need to select an encryption box set the box To enter the encryption box number enter the box number 0000 to 9999 with the numeric keys and press OK 5 Finish the encrypted transmission settings Ready to send 10 10 Ready to send 10 10 Encryption TX Start Speed On 33600bps Encryption Key No ECM Encryption Key 01 On Encryption Box Encrypted Transmission Key No 01 Box No 0001 Encryption Box No Cancel GB0174_02 Press OK 6 Send Start 10 10 a a Sub Address Detail Settings 1234567890 Pause Space lt Backspace m Cs a q Cancel Menu Press the Start key The transmission will start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 8 14 amp GB703_03 6 41 GB0177_00 GB0168_02 Using Convenient Fax Functions gt Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system follow the steps below 4 Register the encryption key ahead of time Register the encryption key that you decided upon with the sender For the procedure for registering an encryption key refer to Registering an Encryption Key on page 6 36 2 Display t
156. s Contact addresses can also be registered in the system menu 1 Display the screen FAX fe 1 2 Adds a new destination Close Ready to send amp 10 10 Dest 0 On 5 Chain Direct Sleds gt Recall Add Dest Neca yy o fon a 0 10 10 Address Book Ext Address Book All s Functions 001 slim 123456 123456 002 789012 567890 789012 a __ 003 ABCDEF __ 004 GHIKL L ia 111111 cm y GB0426_03 10 10 Use V or A to scroll up and down GB0396_01 3 Select the registration method Select the address type Contact 1 Group e gt 2 2 0 10 1 1 GB0419_01 Registering Destinations gt Registering Destinations in the Address Book 4 Enter the destination name Sales department 1 1 Input 18 a Limit 32 GB0057_11 Up to 32 characters can be entered For details on character entry refer to Character Entry Method on page 11 2 5 Enter the address number Select the item that you want to change 10 10 10 10 Address Number Auto 2 2 000 250 GB0078_03 a GB0217_01 L i Press or numeric keys to enter a particular Address Number 1 250 Address Number is an ID for a destination You can select any available number out of 200 numbers for contacts and 50 numbers for groups If you set 000 as the address number the
157. s you to send or receive originals only when communication requirements are met For details refer to Transmission Restriction on page 9 10 N Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a number of copies For details refer to Memory Forwarding on page 6 2 Adjustment Maintenance Adjust printing quality and conduct machine maintenance Service Setting Item Description FAX Call Settings Europe only If the machine is connected to a PBX set PBX Exchange Selection Value PBX PSTN Dial No to PSTN Set a number to access an outside line For the number contact the PBX administrator Value 0 9 00 99 When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting Fax Settings gt Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance When the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually
158. sage on the answering machine DRD Reception Auto DRD Select this if you use a Distinctive Ring Pattern service Available for inch versions only Manual Reception Manual This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system Receiving Faxes gt Fax reception Checking and Changing the Reception Method 4 Display the screen 10 10 1 Es O00 A lt gt System Menu Counter PA vocument Box 2 f Favorites Application NZ Use WV or AN to scroll up and down 3 5 GB0054_02 System Menu Counter 10 10 System Menu Counter 10 10 TX RX Common Reception Mode AN Auto Normal Transmission Remote SW Dial i 55 Encrypted Reception off 3 3 TX RX Restriction GB0327_02 2 Select the reception method 10 10 Auto Normal Auto FAX TEL Auto Answering Machine Manual c q GB0337_00 For FAX Automatic Reception select Auto Normal 5 3 Receiving Faxes gt FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiv
159. save the entered characters and move to the next screen Appendix gt Character Entry Method Upper case Letter Entry Screen AB Input Limit 32 GB0057_E02 Number Symbol Entry Screen beepers aise Input3 1 23 Limit 32 S Symbol 13 GB0057_E03 Display Key Description A V To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Appendix gt Character Entry Method Entering Characters Follow the steps below to enter List A 1 for an example 4 Enter List Space t1 7 F rae l Li l st ag ma 7 site i Gr d l GB0057_E12 GB0057_E11 To shift from lower case to upper case letters press a A To shift from upper case to lower case letters press A a 2 Enter A 1 mm a Le lisp A t en lt a eres eae Del A a t BE Daonnnas gt GB0057_E13 GB0057_E14 To enter numbers or symbols press ABC to display Symbol 3 Register the characters you entered List A 1 i GB0057_E14 Press Next gt The entered characters are registered Appendix gt Specifications Specifications ry NOTE Specifications are subject to change without notice Compatibility Description Super G3 Communication Line Subscriber telephone line Transmission Time 3 seco
160. seaessueesaeesaeessensseeesaeesaans 6 43 I EEEE sete eae PEE A A E E A ane eee sei pines E E S E A 6 44 Installing the Network Fax Driver ccccccccceccceeeceeeceeeccseeseeccaeccaeesaeesuueeceeseeseeeseeesaeesaeesaeeecseeseueenens 6 45 Basic TranSmMiSSION Secetectescnaes te rennt ania A EAER AEE RNANA A Eea EEEN 6 47 Configuring the Driver Default Settings 0 0 eccccccceecceeeeeeeceeeeseeeseeeeeeeeseeeseeesseeeseeeseeeseeeeeeeseeeseeees 6 50 Using Convenient Fax Functions gt Memory Forwarding Memory Forwarding When you have received a fax you can forward the received image to other fax machines or computers or set printing Type of Forwarding Destination Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination You can forward the document to other fax machines or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 4 Display the screen Use V or A to scroll up and down ji E Send A lt gt System Menu Counter E Document Box D 3 5 Q Xi Favorites Application Goo n iS GB0054 02 System Menu Counter 10 10 3 Forward Settings HA 2 Configure the function 10 10 10 10 Forwarding ey off Forward Destination File Format TIFF 1 1 File Separation off lt Select On or Off whethe
161. seeamrengaea lt 6 13 SUD Address BOX eg ectrsccte soci perio ennaa NEO EO ETa EN iaia aansecey ec eaS 6 13 Sub Address CommUu nicatN sexe So sscec su cued ca caas xe coscctasutsacesawledaedebanwnencetenesneussemaseuendex 6 13 Registering a Sub Address BOX cccccccccccceccceeeeeeeceeeeee cece eeseeeeeeeeseeeseesaeeeseeeseeesanees 6 14 Changing Deleting Sub Address BOX ccccccccceeccceececeeeeceeceseeeeseeeesseeesseeesaeeenseees 6 16 Printing Originals from a Sub Address BOX cccccccecccseceseecceeeeeeeeseeeseeeeaeeeseeeseeees 6 18 CECI DETAIS wassicrerceecatesasscedaeassecssoscatese E E E A capitan esnstuecte 6 19 Deleting Originals after Printing from a Sub Address BOX ccccceeceeeeeeeeeeeeeees 6 21 Deleting Originals from a Sub Address BOX ccccccceecceeeceeeece eee eeeaeeeaeeeaeeseeeseeees 6 21 Printing a Sub Address Box List cccccecccseeeseeeceeeseeeeeeeeeeeeseeeseeeseeesseeeaeeeseeesanees 6 22 SUD Address I PAnSiISSION lt cccasiuiaeeces sinccecesantacesaimnt iaa aaepe iniae 6 23 PONO COMMU NICAUON a ceteces wense hard deeneedeentenstacanclocbewpanadmendateunduiesbseenstuasetede Eai E ENA Oa a 6 26 POING Transmis SION sasirnane a e Ea 6 26 Poling RECEpUON sicunasmncndoncasenicanwtduumoustaialenadnenasummenditecentuteundsminansinaiewdaseundbimeboneeemiusn 6 30 Pining tomna Poling BOX craniene a a a eira 6 33 SC ra Detalls shes es ceeeies etree n neiaa Sea i Ea Toa EE NNN ETRE 6 34 Del
162. seeeseeessnesseeeaes 4 13 NANI N Sond aaa seine pete nce esa neteeie sas elo ace wieon sess E A 4 14 Delayed Transmission ccccccceeccceecseecceceueecuecececeeeceueceuecseesaeecseeseeeesaeesaeesaeeseessaeesagess 4 15 Cancelling and Sending Delayed Transmissions QUEUE ccceeceeeeeeeeeeeeeees 4 17 SAMO DY TAMSIN S SION siesena O E lund aaancrenabon 4 18 aaao SESE E ieee ene hi sete eee A ne een es en eee eee ne eee oe ee eer ee 4 19 JOO Ar ISI INO UCC senri E canecesewstesecaseasteetabeniacsex 4 20 BTS NING aa E E A E AAE EEA T E 4 21 RECCIVING FANGS isisirissiansiinissrsoininso ionnann ninnaa 2 FA OOS NOD ceesre EE EEE EE EEE E EEE AE TERE Ee E Ee 5 2 PRECCO MOM NIE MOO ari a E E i 5 2 Checking and Changing the Reception Method ccccecceeeeeeeeeeeeeeeseeeeeeeeseeeens 5 3 FAX AULOMALICINGCEDUOM sesura e EEDA E EED E EE 5 4 FOW OF MOC CUO IA ese cantentsereseandiei tenet cheat Eer ee e ake EAEN aaa Raia 5 4 Canceling reception Disconnection of COMMUNICATION cece eseeeeeeeeeeeeeeeeeaeeeees 5 5 WANUALINCCSGOION ccusscrotmnsdewsitdhatesriuvewanneaanauuidacdenatuneunt a a eiaeduensammduaniscty wah anaa aa aana a a 5 6 FOW TOF LOCC OUOM orisni EE E E 5 6 Fax reception functions ccccccceeeceeeeeeecececeneceueceeecaeecaeecsueceueesueesueeseuessaeesaeeseeesaeesaeeenass 5 7 Fax FOCCOON SENOS sessizce nn E ae Ea a er ET OE Eaa 5 8 Media Type for Prnt QUloul sine secuesanccswacasian
163. segseecsueeessaeeessageeessaes 8 5 PROGID ICI TONING arctica tyes sen E E cases E E E E 8 6 FAX RX R SUL REPONS sgeccancececendeeue rcp eoa a eiaa Ea eda EEN aN ea 8 7 ACUI RODOR araea EA A E O EEA E E AA O 8 9 Prning Activity Reports cases scsidie aerecediedee nn aa EEE E E EAE E EAE ES Rea e 8 9 AUMOMAUG EN OUL aeee o E E E E E SA 8 10 AUS PAE eset E E caren da eine E E E haretenanes 8 11 Reporting FAX Receipt Result by E mail 20 0 0 cccccecceceeeeceeeeeeeeeeeeeeeaeeeeeeeeeaeeeeaaeeeseeeeseaeeseaeesaaeesanseeseneeseeesees 8 12 Confirmation Screen Of Destinations 2 0 cece ceccccneeee cece eee eeeeeeeeaeeeea cess eeesaeesaeeeesaeeeeueeeseeeeaaeeeseeessaeesseeeeaaees 8 14 8 1 Checking Transmission Results and Registration Status gt Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools FAX job history check Display Location Touch panel Contents to Check History of latest 100 send and receipt results stored Timing of Check Any time Reference Page Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available Activity report Report printing Latest 50 send or receipt results Any tim
164. sing of settings Before Using the Fax Machine gt Part Names and Functions Touch Panel Displays the status of the Ready to send B 10 10 S Displays the date and time and equipment as well as necessary 0 number of destinations operation messages On Hook Chain Direct est S eel OG s AL bcos Add Dest Enters destinations La Address Book Book L_Ext Address Book Address Book One Touch L___ One Touch Key GB0669_03 Configures fu nction settings Functions Shortcut 1 Shortcut 2 vv Favorites co ZE Ju Jl Displays shortcuts Ready to send Displays the status of the equipment as well as necessary operation messages T Original Orientation Displays available functions and Scrolls up and down when the list of D peec se settings peec Da i values cannot be displayed in its entirety on a single screen GB0673_00 TCE FAX TX TCE pi 200x100dpi Normal Registers functions as shortcuts Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter key The Enter key works in the same way as keys displayed on the touch panel such as OK and Close The Enter symbol is displayed next to the keys whose operations are carried out by the Enter key e g OK 4 Close 4 Read to send 10 10 Lighter Normal Darker E Ww m pi Ww GB0008_01
165. smitted File On Overwrite Setting 1 Permit 1 1 NO 4 GB0313_00 GB0315_00 E 1 6 27 Using Convenient Fax Functions gt Polling Communication Using Polling Transmission 1 Press the Document Box key 1 Document Box 2 Place the originals 3 Display the screen 10 10 10 10 ee 2 Q A wy g bad Job Box i 1 1 a gt oD Sub Address Box E Cancel Store File l d Polling Box GB0051_00 GB0663_01 4 Select the functions Ready to store in Box 10 10 Mur O a lt Duplex Scan all Density cn ae G m Be Resolution 1 sided 200x200dpi Fine Normal 0 a E File Name abs Entry doc s Functions Cancel e Q Re a 0 Function Description Duplex Select the type and binding of originals Scan Resolution Chooses the level of detail used for scanning originals Density Adjusts the density used for scanning originals File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date 6 28 Using Convenient Fax Functions gt Polling Communication Function Description Functions Original Size Select the size of originals to be scanned Be sure to select the original s size when using custom size originals Orig Orientation To ensure that the originals are stored in the correct orientation this indicates w
166. ss Book 1 1 One Touch Address Entry gt J Multiple destinations can be selected When OK is pressed 212 is automatically added to all destinations GB0676_00 GB0095_03 Use the numeric keys to enter a fax number Ready to send 10 10 Ready to send 10 10 Address Book On Hook Sub Address Detail Settings Ext Address Book gt 2 212 1 1 1 One Touch gt Pause Space lt Backspace Address Entry gt S 5 Cancel lt Back Next gt S S afz S a a O O 212 is already entered so continue by entering the fax number To enter another destination press Menu and then Next Destination When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Methods For Entering the Destination gt Using favorites Using favorites A destination transmission time and other transmission settings can be registered as a favorites After a favorites has been registered it can be opened by simply selecting it from the Favorites screen By registering using the wizard format you can check each setting when transmitting For the procedure for registering a favorites refer to the machine s Operation Guide N 1 Display the screen Favorites Application Ww 2
167. ssary to connect a telephone set commercially available product to the machine After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has sent When the other party has sent When the other party is calling originals with automatic send originals with manual send from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v Makes ringing tone twice Only the other party can hear the ringing tone v Receive originals from the other Makes ringing tone Both the other party and the receiving party automatically FAX machine can hear the ringing tone lt lt Automatic Reception When you lift the handset of the connected telephone set you can talk to the other party After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 7 9 Preparation Refer to Reception Mode on page 9 8 to select Auto FAX TEL Using a Connected Telephone gt FAX TEL Auto Switch Reception 4 The telephone rings The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connec
168. sstundsewunsenersteusbeuawbeusiecns 9 19 SCUING Reception RestichiON swaseraisierire nni eia i EEan e aE a a EE 9 20 Unknown Number Reception sisi cduvturndaanturdowndass iutaunobmutntadswiavauruduciunauinthlnwtadawasial etna dusiuverwdeataciubiraseiaaiiee 9 21 RNY A WM spp pe wenn E oso nace pew ee ae fase ete E OA eae visas canteens aaseeeeer 9 22 PACCOUNE Management ssar A a aa ia E a a i a a a s Ea 9 24 Logging in when User Accounting has been Enabled cc ccc cceccceccceeeceeeeeeeeeeeeeeeeeseeeseeeseeeeseeeseeeseeees 9 25 Logging in when Job Accounting has been Enabled ccc ccecccecccsecceeeeceeeeeeeeeeeeeeeeseeeseeeeseeeseeeseeesaees 9 27 9 1 Fax Settings gt Default fax settings Default fax settings This section explains the fax settings in the system menu Operation method The system menu is operated as follows 1 Display the screen lt gt System Menu Counter NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Refer to Adding a User in the machine s Operation Guide for the default login user name and password Enter login user name and password 10 10 Login User Name Login Password Keyboard GB0723_00 t 2 Configure the function 10 10 EP System Network AN Date Timer Energy Saver Displays available functions 5 5 Adjustment Maintenance GB0054_04 System Menu Counter
169. stall 0 items ort name English 5 e KYOCERA Document Solutions Inc R e 1 The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload 2 Select FAX Driver Express Install Quickly add a device and its drivers S Install devices and utilities Move the items to the Products to Install list O Devices Custom Install amp Add multiple devices and printing utilities Products to Install 1 items a Run utility programs El Rest manuals and readme 0 of O devices selected O Drivers r D renee Remove devices drivers and Ci Printing System Driver Printing System XPS Driver KPDL mini driver 4 BE O Utilities Recommended Extended functionality g Extended printing from XPS application t Standard printing support using KPDL Name NETWORK PRINT MONITOR Status Monitor File Management Utility 4 m Version Description Utility for remote printer monitoring Installed Service for monitoring curi Classify and distribute scanned files _ 5 utilities Language E Use host name as port name English xj e KYOCERA Document Solutions Inc 3 Click Install X Install devices and utilities N Quic
170. started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception on page 9 21 NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate Prerequisites Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 9 19 Register the Local FAX Numbers or Local FAX IDs of other parties The recipient s Local FAX Number matches a Permitted FAX No registered on the machine The recipient s Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Bo
171. t Registering Destinations in the Address Book SSS 10 10 Name Sales department 1 E mail Address GB0786_00 Vv d To delete a member group To delete a member from a group select the destination you wish to delete and press Delete the trash can icon CEE 10 10 Ready to send D 10 10 P Ta jii Name Support department 2 mm Sales department 1 0123456 Member Member 2 Support department 0234567 am 1 1 gt i 1 1 Address Number Auto 1 GB0787_00 GB0114_04 el it Ready to send 10 10 gt Support department 0234567 mw 11 1 1 5 R 5 Menu End S el E a ME O o To delete Tenn 10 10 Ready to send 10 10 Address Book All livia O gj Sales department 1 c 002 A Support department Edit 001 SYSTEM DEP Use V or A to scroll up and down 003 fh Sales department 1 Member 2 ax Cancel Delete GB0396_01 GB0788_00 Select the destination contacts or group to delete Registering Destinations gt Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen Use V or A to scroll up and down bea lt gt System Menu Counter Be internet 1 La User Login Job Accounting Printer
172. t Add Info FTP Encrypted TX Off Print Off Schedule All Day i GB0383_00 T GB0377_01 Use V or AN to scroll up and down File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number 1 Display the screen 10 10 E Send ls lt gt System Menu Counter E Document Box gt 3 5 E Favorites Application AZ System Menu Counter 10 10 3 Forward Settings SHA GB0054_02 GB0316_01 6 10 Using Convenient Fax Functions gt Memory Forwarding 2 Configure the function 4 Enter the file name System Menu Counter File Name 10 10 z x Cc V b n Ke N LO iO iO co 0 GB0377_02 TA Use V or AN to scroll up and down NOTE For details on character entry refer to Character Entry Method on page 11 2 Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 2 Set additional information System Menu Counter 10 10 System Menu Counter 10 10 None Add No Addr to Front Date and Time Add No Addr to Back Job No Job No amp Date and Time B0388_00 GB0390_00 Cancel lt Back Next gt l d If you do not w
173. t the destination and entering the sub address For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 X For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 7 NOTE You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses 4 Press the Start key Start Press the Start key The operations for reception begin NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine 6 32 Using Convenient Fax Functions gt Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box 4 Display the screen 4 10 10 Document Ye Box Job Box T GB0051_00 2 Select the original i o p A N 5 i Vi E doc00006520100908150414 C Store File pg 1 1 R LJ Delete Select All l GB0663_02 GB0664_00 g 2 COO a 3 Print Ready to print from Box 10 10 S kti w so a Rai peers File Name Job Finish _ J Priority abs Entry Notice Off Off Override doc GB0667_00 Cancel Enter a file name and set Job Finish Notice and
174. t the place of installation When you send a fax using the transmission function the date and time as set here will be printed in the header of the fax Set the date time and time difference from GMT of the region where the machine is used NOTE The user authentication screen appears Enter your login user name and password and press Login Refer to Adding a User in the machine s Operation Guide for the default login user name and password Be sure to set the time difference before setting the date and time The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation 1 Display the screen System Menu Counter 10 10 aa System Network AN lt gt System Menu Counter 2 Date Timer Energy Saver lt gt 5 5 U Adjustment Maintenance 1 GB0054_04 Use V or AN to scroll up and down 2 Set the time difference System Menu Counter 10 10 System Menu Counter 10 10 Date Time 10 10 2012 10 10 2 08 00 Ulaan Bataar AN Date Format DD MM YY 08 00 Krasnoyarsk Time Zone 09 00 Osaka Sapporo Tokyo 1 4 09 00 Seoul 09 00 Osaka Sapporo Tokyo Use V or AN to scroll up and down Auto Panel Reset GB0610_00 GB0614_20 select the region pg NOTE If you have selected an area that observes daylight savings time the Daylight Savings Time Setup screen will be displayed Press On or Off 3 Set the dat
175. tart key For details refer to Confirmation Screen of Destinations on page 8 14 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Cancelling Direct Transmission on page 4 13 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume 4 19 Sending Faxes gt Job Finish Notice Job Finish Notice Send e mail notice when a job is complete 1 Display the screen Ready to send amp 10 10 n Dest 0 e On Hook Chain Direct PBS Recall Add Dest TTEA Z j off FAX Direct Transmission E EE DEE S Be 1 5 FAX Polling RX Address Book Ext Address Book One Touch Key off i Close Add Edi L Shortcut Use V or A to scroll up and down For details refer to the machine s Operation Guide E GB0673_02 GB0669_00 4 20 Sending Faxes gt File Name File Name Add a file name Additional information such as Job No and Date and Time can also be set 1 Display the screen oo 10 10 Dest 0 Densi On Hook Chain Direct Pence og g Normal 0 a_ Original Image a a E Bie Add Dest ar a Text Photo sss Continuous Scan 2 i File Name Entry Address Book L_Ext Address Book Address Book One Touch L___ One Touch Key For details refer to the machine s Operation Guide Add Edit GB0673
176. ted telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to Reception on page 9 8 2 Answer the call When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 7 9 When the call is from a fax The machine starts receiving fax originals 1 3 Using a Connected Telephone gt FAX Answering Machine Auto Switch Reception FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answe
177. tem Local FAX ID Enter the local fax ID The local fax ID can limit other parties with which you can communicate Enter the four digit local FAX ID number Print Position Transmit Terminal Identification TTI Select whether or not to print the local fax information on the fax on the receiving system 3 Sound Volume Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Monitor Volume Set the monitor volume Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission Job Finish Sets whether an audible signal is generated when a job is successfully completed Normal Set number of times to let phone ring before answering a Call Answering Machine Set number of times to let phone ring before taking over from the answering machine FAX TEL Switch Set number of times to let phone ring before switching the FAX and the phone 5 Redial Retry Times Set the number of redials DRD reception mode is available for some countries For FAX TEL Switch this change is possible with some countries NOTE The settings can be changed in the system menu Refer to Default fax settings on page 9 2 or the Operation Guide for the machine Before Using the Fax Machine gt Quick Setup Wizard Fax Setu
178. tern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries For details refer to DRD Reception Available for inch versions only on page 7 6 Remote SW Dial To start fax reception by operation from the connected telephone set use the following operation Value 00 99 For details refer to Remote Switch Function on page 7 10 Encrypted Reception Turns on reception by encrypted communication Value On Off If turned on select the encryption key For details refer to Encryption on page 6 36 Fax Settings gt Default fax settings Description Set whether ECM RX is performed ECM is acommunication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting TX RX Restriction This function allow
179. the job in progress is completed If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job is a broadcast transmission the priority override job will not start until the current broadcast transmission job is finished 4 4 Sending Faxes gt Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned 1 Press the Stop key Stop During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Press the Status Job Cancel key Status Job Cancel 2 Canceling Transmission 10 10 10 10 De t Job Status i l 9 se
180. thods For Entering the Destination gt Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterwards NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission Enter the fax number 4 Add a destination amp wo 10 10 Dest 0 On Hook Chain Direct Check On Hook Sub Address Detail Settings A Recall Add Dest Ce Gay E EE SE TEE Address Book Ext Address Book One E Key Press Add Dest and enter the fax number with the numeric keys To enter another fax number press Next Dest GB0703_00 GB0669_00 2 Press OK Ready to send 10 10 On Hook Sub Address Detail Settings 111111111 Pause Space 4 Backspace GBO0703_02 Next Dest Cancel l When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest
181. tion System Menu Counter E mail Subject Add Info FIP Encrypted 1X Off Print Off Sender Name Sender FAX No Schedule All Day Use V or A to scroll up and down GB0377_01 a t GB0381_00 Using Convenient Fax Functions gt Memory Forwarding FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data NOTE To use FTP encryption set SSL to On in the Secure Protocol settings For details refer to the Operation Guide for the machine 1 Display the screen Use WV or AN to scroll up and down iq E Send lt gt System Menu Counter E Document Box 1 p gt ny 3 5 Zi Favorites Application V4 S _ 8 10 10 3 A J 3 2 Configure the function wi 10 10 E mail Subject Add Info FTP Encrypted TX 1 1 Print Schedule All Day Use WV or AN to scroll up and down GB0382_00 GB0377_01 Using Convenient Fax Functions gt Memory Forwarding Print Setting You can set whether the machine should print received originals when forwarding them 4 Display the screen Use V or AN to scroll up and down System Menu Counter 10610 E Send E Document Box gt 3 5 2 E FAX lt gt System Menu Counter GB0054_02 xi Favorites Application V4 System Menu Counter 10 10 3 Forward Settings SHA GB0316_01 2 Configure the function 10 10 E mail Subjec
182. tion When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key 6 23 Using Convenient Fax Functions gt Sub Address Box Function 4 Configure the function 1 Display the screen Ready to send 10 10 izni ne On Hook 1 Sub Address Detail Settings 1234567890 Pause Space lt Backspace a GB0703_00 2 Enter the sub address 10 10 10 10 Space Backspace e3 z a el You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address 1 GB0169_01 GB0170_00 Cancel 3 Enter the sub address password Sub Address Password 3K KK OK OK OK 2K OK OK OK 2 KKK Space Backspace 2 z3 Cancel You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password GB0169_01 GB0171_00 t 4 Finish entry of the sub address Ready to send 10 10 mrii Sub Address Password 9K KK OK OK OK OK 2K OK OK Cancel GB0169_01 Press OK 6 24 Using Convenient Fax Functions gt Sub Address Box Function 5 Send Start Ready to send 10 10 On Hook Sub Address Detail Settings i 1234567890 Pause Space lt Backspace gt Next Dest Cancel SR Check the destination and press the Start key NOTE W
183. to Polling Communication on page 6 26 FAX Configures settings for fax functions Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to Registering Destinations in the Address Book on page 2 2 and for details on One Touch Key refer to Adding a Destination on One Touch Key on page 2 12 Date Timer Energy Saver Set the date and time for the location where you use the machine For details refer to Setting Date and Time on page 1 10 This feature sets a time period during which the machine will not print received faxes For details refer to Unusable Time on page 9 22 Adjustment Maintenance Adjust printing quality and conduct machine maintenance Fax Settings gt Default fax settings Report Print reports to check the machine settings and status Default settings for printing the result reports can also be configured Report Print Status Page Description A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary Refer to Status Page on page 8 11 N Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described Refer to Printing from a Polling Box on page 6 33 N FAX List Index You can print the list
184. trait C Landscape Restore Defaults C Enci For detailed information on the settings on the tab refer to Configuring the Driver Default gt Settings on page 6 50 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to Network FAX Driver Operation Guide N 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to Network FAX Driver Operation Guide 6 Set the destination 1 Use the keyboard to enter the destination fax number 6 48 Using Convenient Fax Functions gt Network FAX Address Setting Cover Page Option Sender Information FAX Number ar 23456789 Option Settings Add to Destination List Destination List Select from Address Book D Items Remaining 100 Items FAX Number coos 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination For the procedures for using and registering destinations in the Address Book refer to gt Network FAX Drive
185. tting the start time is explained here Q IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For details refer to Setting Date and Time on page 1 10 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments You can set up to 30 destinations for delayed transmission When two or more delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 4 17 Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cannot send originals as a batch transmission in the case of direct transmission In the case of broadcast
186. unction 10 10 Forwarding Forward Destination File Format TIFF rie S pdrduon GB0377_00 Select PDF TIFF or XPS If PDF is selected select Off PDF A 1a or PDF A 1b File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 1 Display the screen Use V or AN to scroll up and down i Ee E a A lt gt System Menu Counter A E Document Box 3 5 2 Favorites Application N System Menu Counter 10 10 GB0054_02 3 Forward Settings gt 2 Configure the function System Menu Counter 10 10 System Menu Counter 10 10 Forwarding 2 Forward Destination Each Page File Format mi File Separation a 1 1 B0377_00 G To create one file per page select Each Page Bn e 10 10 GB0379_00 GB0380_00 Using Convenient Fax Functions gt Memory Forwarding E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 4 Display the screen Use V or AN to scroll up and down ii E m 7 A lt gt System Menu Counter E Document Box Favorites Application 3 5 Vv System Menu Counter GB0054_02 10 10 3 Forward Settings gt GB0316_01 2 Configure the func
187. ure that the sending machine is set up for polling transmission Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Reception If the recipient s machine has a sub address bulletin board function you can use sub addresses to communicate with that machine even if it is a third party machine On this machine the sub address and sub address password Sub Address External FAX 3333 Q IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sending and receiving machines beforehand to ensure that they each have the required functionality Ask the recipient for the sub address and password that are registered in the recipient s machine NOTE For more information on sub addresses refer to Sub Address Communication on page 6 T3 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 6 32 6 30 Using Convenient Fax Functions gt Polling Communication Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below 1 Press the FAX key Turn on polling reception Use V or AN to scroll up and down Ready to send amp 10 10 Ready to sen
188. ve been stored in memory the receiving system is dialed For details refer to Continuous Scan on page 4 12 Checking the Send Status 1 Press the Status Job Cancel key Status Job Cancel 2 Display the send job status screen 10 10 Bevin Job Status 1 2 0005 jf 0123456 Cc Process B e Job Status 1 4 Riso Job Status stese Job Pause All Menu Cancel Print Jobs The list of accepted time destination and status are displayed for each job gt lt GB0052_02 4 3 10 10 1 1 Close GB0183_00 Sending Faxes gt Basic transmission procedure Priority Override Send A fax job waiting to be sent can be sent by priority override 4 Press the Status Job Cancel key Status Job Cancel 2 Select the job to be sent by priority override 10 10 10 10 Devine Job Status 0005 pia 0123456 ce Sending Ise Job Status fo Job Status Scheduled Job Pause All Print Jobs 0006 47890123 lt m Waiting 0007 45678901 amp Waiting 5 ra lt GB0052 00 GB0183 01 Status Job Cancel gt 10 10 Priority Override Select the fax job to be sent by priority override and press Menu and then Priority Override Press Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue NOTE If a fax job is in progress the priority override fax job will be sent after
189. waiting for the specified time use the procedure below 4 Display the screen 10 10 1 hnt Status Priests OOOO Bse sses OO J O b Ca nN ce Send Job Status 1 4 Bstore Job Status O 2 freue Job Pause A Print Jobs 2 Canceling a job and immediate transmission K GB0052_00 Canceling a job Status Job Ci ncel 10 10 ge eS 1 1 Select the job you want to cancel and press Cancel GB0185_00 Immediate transmission Status Job neel 10 10 DE 10 10 D014 pam 1233 3 F 1 1 GB0185_00 GB0219 00 Menu Cancel Close Select the job you want to send by immediate transmission and press Start Now in the Menu screen 4 17 sending Faxes gt Standby Transmission Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use other functions such as broadcast transmission Press the FAX key Place the originals Select the destination and set transmitting functions if you want to use any Press the Sta
190. x displays select Cancel If the autorun screen is displayed click Run setup exe If the user account management window appears click Yes Allow 2 Display the screen Notice By using or installing the device drivers and software included in this package you agree to become bound by the terms and conditions of this license agreement 1 View License Agreement Exit Click View License Agreement and read the License Agreement 6 45 Using Convenient Fax Functions gt Network FAX Install using Custom Install 1 Select the device to be installed Install devices and utilities Move the items to the Products to Install list A Devices amp Add multiple devices and printing utilities Joe E Read manuals and readme 1 of 1 devices selected O Drivers Remove devices drivers and Name utilities Version Printing System Driver Printing System XPS Driver KPDL mini driver 4 m Description Recommended Extended functionality print 5 Extended printing from XPS application to XP Standard printing support using KPDL 7 drivers O Utilities Name NETWORK PRINT MONITOR Status Monitor File Management Utility lt m Version Description Utility for remote printer monitoring Installed Service for monitoring curi Classify and distribute scanned files _ 5 utilities Language Products to In
191. xes gt Original scan settings Original Orientation To scan the original in the correct orientation specify which side of the original is the top To set a 2 sided the orientation of the placed original must be set 1 Display the screen w 10 10 10 10 Dest 0 Original Size On Hook Chair Direct cone fer a4 4 9 Original Orientation Recall oe Add Dest 2 Si Top Edge on Left na h DUPIEX D i 1 sided ga FAX TX Resolution Address Book _Ext Address Book Address Book One Touch __One Touch Key dpi 200x100dpi Normal Close Add Edit Shortcu pai Use V or AN to scroll up and down Eii Favorites GB0669_00 GB0673_00 For details refer to the machine s Operation Guide Duplex Select the type and orientation of the binding based on the original Set when using a 1 sided sheet original Set when using a 2 sided sheet original that will be bound on the left or right Other 1 sided Set when using a 1 sided sheet original Settings 2 sided Binding Left Set when using a 2 sided sheet original that will be bound on the left or Right right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top 1 Original Orientation Select the orientation of the original document top edge to scan correct direction This function is not displayed when 1 sided is selected NOTE For direct transmission you cann
192. y delete the originals printed form the Sub Address Box use the following operation 1 Display the screen 1 Document Box Se oS Ray Removable Removable Memory 10 10 2 Configure the function Document Box La Document Box 22222 O O ment Box Box GB0656_01 Menu g g L 5 gt 10 10 10 10 Ready to print from Box a Aa Job Finish Notice System Menu Counter 1 1 6 Cancel 014 d E a y P pelete 4 File Name afterPrin abf Entry oc as ig PU _ Priority c Override Off Cancel The original is deleted after printing GB0659_00 GB0306_00 Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box 1 Display the screen 10 10 4 Document Box 1 1 GB0051_00 GB0657_00 6 21 GB0051_00 Using Convenient Fax Functions gt Sub Address Box Function 2 Deleting 10 10 fA 1 1 e Printing a Sub Address Box List Document Box amp doco0006420100908144604 oOlo c gt e GB0656_01 GB0657_00 You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled an
193. ypes All Media Types Plain Vellum Rough Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 8 2 For more information about configuring settings refer to Default fax settings on page 9 2 N Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette NOTE Paper Size is only displayed when the size dial on the cassette is set to Other Display the screen lt gt System Menu Counter 4 System Menu Counter 10 10 System Menu Counter 10 10 2 Cassette1 E User Property AN Cassette2 E Cassette MP Tray Settings 2 5 Cassette3 Common Settings 5 Multi Purpose Tray Ge Copy Vv GBO0054_01 GB0136_00 Use VV or A to scroll up and down Select the cassette that you want to use for fax reception Selecting the paper size System Menu Counter 10 10 System Menu Counter 10 10 media type Inch gt Others gt GB0137_00 el GB0140_00 Q IMPORTANT Specify the paper size as follows for the cassette that you want to use for fax reception Inch models Select from Inch Metric models Select from Metric Receiving Faxes gt Fax reception settings 3 Selecting the paper type Use V or A to scroll up and down System Menu Counter 10 10 System Menu Counter 19 10 Paper Size 2 Plain A40 Media Type Plain

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