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BIS2GO User Manual

1. Recycle bin Invoices 4 1 Invoices from scratch 1 Sections Explanation 1 Inbox New messages can be found in the folder titled received After anew message has been opened it is automatically moved to the folder titled viewed 2 Outbox New drafted messages can be found in the folder titled drafted IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 20 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Messages which have already been sent can be found in the folder titled sent 3 Recycle bin Messages which are no longer needed can be moved to the recycle bin folder The messages in the recycle bin will be deleted by the system after 3 months 4 Total Shows the total number of messages for the respective message type Ke Tip Q With the I button you can display explanations regarding the message types 4 2 Message overview On the left side of the message status overview you can see the Message overview which can be used for quickly navigating to the individual sections There you can go to the individual message types To get to a message type s Message overview you proceed as follows Home Logout BIS2G0 Supplier A1201949 Search Report User Data Info Support gt gt gt Click the desired message type in the Message overview on the left side to
2. Download PDF Download XML Move into Recycle bin gt Click to see the item details Note The item details are described in more detail in chapter 5 2 1 Tabs in the order re sponse with changes page37 IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 26 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 General Data The General Data tab contains additional message data Invoice F Scratch Details No 507N1234 Order Reference No 0001 635363 Other related party General Tax Stgn for delivery service Goods country of exportation Russian Federation country of destination Germany More references More information inwotce booking month Message receipt concept Transaction Currency Local Currency Date of exchange rate Exchange rate Ratio of Transaction Currency Ratio of Local Currency Quotation Electronically signed Bank account information Account holder identifier Account holder 1 Instituts Bank Identification S W_LF T Type of Identification Issuing Organization National bank identification code Type of Identification Issuimg Organize Liao Country IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 27 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 Partner
3. Type of Identification Issuing Organization Institution name Institution branch location name Country Germany Note Fields marked with are mandatory fields Tip Click 1 to display explanations for the entry field Len Tip Q Click EI to open the calendar and select a date IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 50 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 Partner addresses In the Partner Addresses tab you can find a list of possible partners and their addresses Here you can add information to the following topics Party to be billed BT Ultimate customer UD Delivery address UC Delivery party DP Shippers address CZ The Party to be billed can be automatically filled in by the SSD Prerequisite The partner ID must be known Create Invoice Order Reference No B2G12804 Header Data Item Data General Data Partner Addresses N Header Texts Charges Discounts Package Items Party to be billed BT Partner Org ID Ge SSD data D Street Name 1 Street 2 Name 2 1 2 ZIP Name 3 City Name 4 Country Please select country me State No states available VAT Registration number IFA number Ultimate customer UD Delivery address UC Delivery party DP Shippers address CZ 3 ES ET os 1 Click the Partner ID an
4. BIS2GO User Manual Creation Date 2014 11 07 Approval date 2015 01 30 User Manual Author GS IT SCM CDI Version V 3 9 1 Status released IT creates business value SIEMENS Printed copies of this document should not be relied upon as current reference Document status The general fields are updated here Please mark this paragraph and lock with Ctrl F11 It can then be unlocked with Shift Ctrl F11 The review and approval fields are updated here default locked Dokumentendetails Siemens Global Services Information Technology GS IT Process Document Management Subject General templates Title BIS2GO User Manual Creation date 2014 11 07 Document type User Manual Classification Internal Binding Character GS IT SCM all Status released Document name path BIS2GO User Manual Deutsch Original document language Document management Change history version management and processing status Date Ver Prepared by Department Notes sion Reviewer GS IT SCM CDI CCR CSC Approved by GS IT SCM CDI SMQ SQ GS IT SCM CDI Approved on 2015 01 30 roo Gale Tel 449 89 636 33320 GSITSCM all content review by GS IT SCM CDI CCR a E Mail sabine egl siemens com CSC formal updates including organizational changes IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 2 of 65 V 3 9 1 GS IT SCM CDI Siemens AG
5. IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 5 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 2 BIS2G0 introduction BIS2GO offers an electronic data exchange on the basis of Internet technologies This solution ena bles continuous electronic business processes and low process costs with a minimum use of technol ogy In BIS2GO users are assigned to certain roles The assignment to a role essentially determines the functionality the user can use for processing messages e g only a supplier can receive orders and generate invoices A user can be assigned to both the supplier and the customer role 2 1 BIS2GO login The BIS2GO login screen can be accessed through the following URL https webedi siemens de bis2go amp i52G0 User Guide 1 Password pea 2 The functionality of BIS2GO is available after a successful login only Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 8 0 1 Enter the user data sent by the support team 2 Click Login to confirm your entry Caution The password must be changed after the first login Note If the administrator has activated the PKI login preferred mode you can also log in with your smartcard To do so you need to click the PKI check box 2 2 BIS2GO logout You can log out of BIS2GO at
6. Report SSD XML Definition Sends an email to the specified email address whenever a message IS received Corporate Service EDI CS EDI Enables the worldwide integration of business processes by electronic message exchange Includes process steps from order placement and delivery to invoice generation A tab is a sorting and navigation tool for structuring individual ele ments A screen presents a frame on the monitor in which the user can enter the data like in a form or can change the data or in which the software system enters the desired data Organization identifier In BIS2GO users are assigned the following roles supplier customer or supplier customer The users have different privileges depending on their role Portable Document Format Public Key Infrastructure Provides the basis for a secure communication and storage of corporate information and is the prerequisite for trustworthy and legally binding transactions via public networks Reminder function sending a reminder email if a message remains un read in BIS2GO for more than 2 days Report or evaluation Siemens Schlussel Datenbank Siemens Key Database Contains all partners participating in the electronic business transac tions with an identifying key and additional attributes Extensible Markup Language Siemens AG Siemens AG 2015 All Rights Reserved Global Services Information Technology GS IT
7. Kamel Order type Order Name 1 Name 1 _ Name 2 Message status accepted with changes Mame 2 ER Contact name Names Order response number 20120222 Contact name Department Name 4 Order response date 22 02 2012 Department _ Phone Stet M Order number B26 12804 Phone gt _ Email l _ ZIP Gty T Order date 23 07 2013 FAX a Street _ Country Currency information EUR Street g ZIP City _ y Transport Type Delivery 12 AM ZIP City _ _ _ Country i Type of despatch Pick up by customer Country e _ VAT Registration number VAT Registration number Download PDF Download XML Move into Recycle bin Ceca gt 3 Click Update draft to edit the message Thereafter you can decide whether you want to send the message or a copy If you send a copy the draft will remain in the drafts folder after sending the message ES ces IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 61 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 8 Checks The messages you entered are checked e when you close the screen e when you click the Approve button Caution Ay If the invoice does not correspond to the defined rules you will receive an error mes Sage asking you to correct the errors Note All tabs marked with are screens with mandatory ent
8. Note If you change the language this will affect all the data and the change will be perma nent For the change of language to take effect you need to log out and then log in again Tip Use the El button to display explanations for the respective entry field IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 15 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 3 3 Change partner information If a BIS2GO partner has been assigned several users these can be displayed and changed in the Partner information tab There you can see all the general information for your user account The information categories for your user account are General partner information Invoice information optional Bank account information Configuration General partner information In the General partner information the role assigned to you can be seen in the field titled Role Roles differentiate between you as Supplier Customer or Supplier Customer Depending on the role you have been assigned you can see whether you are authorized to generate order response messages or invoices in the field titled Message privileges If you do not have the corresponding privileges you will not see the buttons Order generation Order response generation Despatch advice document name generation or Invoice genera tion Home
9. 201 815260 Supplier Search Report UserData Info Support Message Overview Draft Messages Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports a Message Order Buyer Id r name Creation Updates Doctype Total Message Siemens Partner Status Action Self Biling Invoices Number Number Date Time 7 amount Type Id Despatch Advices m 74 IFIR2014020 PIR2014020 A1001000 Berliner Vermoegensverwaltung GmbH 20 02 2014 12 45 33 Invoice 0 01 invoice f 50000022 drafted amp my Pia Invi Muenchen PM scratch Invoices from scratch M PIR20140220 E2612804 AH034596 Siemens AG Offenbach 20 02 2014 12 39 04 yes order response 50000022 drafted Se mi A All Messages i i ay F 20120222 B2G12804 AH034596 Siemens AG Offenbach 22 02 2012 2 45 12 yes order response 50000022 drafted aa Create PM F Invoice from scratch M Download PDF Files Nove into Recycle bin Recycle bin 1 Click Drafts in the M lew IC rams In tne essage overview A i ad 7 aa 2 Click to switch to the Details ad H aa M i In Details you can revise your order again Order Response Details No 20120222 Order Reference No B2G12804 Header Data General Buyer Info BY 7 _ Supplier Info SU Delivery address UC Message type ORDRSP Partner Org ID _ Partner Org ID
10. GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled v You will return to the invoice generation level 3 General data In the General Data tab you can edit the following information categories e General e Header references e Bankaccount information Create Invoice Order Reference No B2G12804 Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts f Package Items General country of exportation 4 I Germany ma country of destination 4 Transaction Currency 4 Li Euro e Local Currency 4 i Euro we Date of exchange rate 4 Li Exchange rate 4 I 03 09 2014 1 Ratio of Transaction Currency 4 i 1 E Ratio of Local Currency 4 1 Quotation 4 i Indirect quotation Tax Sign for delivery serwice 4 i Goods sw Delivery location referring to INCOTERMS price basis Exangen INCOTERMS price basis Ex works us More references Waste electronic registration number Contract number ARE of issuer Order number of vendor LIA Bestaetigung Delivery note number Date of the delivery note Infrastructure type More information Bank account information Account holder Account holder identifier test Account holder 1 test Account holder 2 Institution Bank Identification 5 W LF T test National bank identification code
11. Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 Header Data item Data General Data Partner Addresses Header Texts Cherges Discounts Package Items General Buyer Info BY Supplier Info SU Message type INVOIC Partner Org ID 5 Partner Org ID Document type Invoice Name 1 Name 1 Invoice number 507N 1234 Contact name Name 2 Invoice date 14 07 2014 Phone Name 3 Order number 0001 635863 Street Contact name Payment due date fix net number of days 01 12 2014 ZIP City Department Discount percentage No discount applicable Country Phone VAT Registration number Email Street ZIP City Country VAT Registration number Tax registration number 0 Amount EUR Net total invoice amount incl surcharge deduction Tax amount of the total xxx 18 0 Tax base amount 712 72 D Gross total invoice amount j s 2 Item Data The Item Data contains the overview of the individual items In this overview you can display fur ther item details Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts Package Items Line item No Product no supplier Article Description Quantity Unit Price Per units Item value gross excl surcharge deduction Action 10 507N ents fee according to the 1 Piece 712 72 1 Piece 712 72 ED
12. Tip You can also save incomplete invoices and edit them later see 7 Drafts page60 IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 53 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 6 2 Create invoices from scratch If you want to generate an invoice without order reference you use the function on the left side of the message overview There you can find the category invoice from scratch in menu item Create a Home Logout S0000022 Search Report User Data Info Support gt gt Click the item Invoice from scratch in the Create menu v Now only the data from your user administration is preset Note The next steps are identical for the invoice generation from an order response and invoices from scratch and are thus explained at the end of the chapter 6 2 1 Tabs in the invoice from scratch The tabs in the invoice from scratch are described in the following 1 Header data The header data section offers the possibility to load data automatically from the SSD to reduce the work effort for the data entry IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 54 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Create Invoice iK Header Data Data GeneralData Partner Addresses Header
13. 1 Package 06 02 2013 Accepted without Stuck amendment Delete Cancel gt Click to edit the item v Now you are at the order response s item level IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 37 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Here you can edit the order at item level In the Additional Information you can change the item s general properties including Create Order Confirmation with Changes Order Reference No B2G12304 Item Details CAdditional Info D Cha rges Discounts a General among others quantity prices delivery date Additional article identification Customs import export Item texts descriptions Line item O00010 General Order response number 123456 Status Accepted without amendment Part Mo Suppher 182873 Quantity 3 Unit Package Price FUR 1 53 Per umits 1 Confirmed delwery date co Product description St Reason for costumimation Supplier s customer reference number Additional article identification Engimnecring change lewel Customs Import Export Export hst number BOON Export Control Commodity Number Ultimate consignee for this item Text Description Supplier remarks Customer specific texts VOEGLER tanja voegler siemens com Partial Deliveries Lel _ already delivered 7 to be defined OHP Stif Faber Plus F wasserfe
14. 4701022177 50000022 19 07 2010 1 33 53 PM yes s0000022 sent a m AP 8 Drafts F 123123 4701022177 50000022 11 05 2009 6 00 53 PM no 50000022 sent g m 4 E 1 Click Order Responses in the message overview 2 Clickthe E button in the actions to generate an invoice from an order response v The invoice automatically takes the values from the order response Nevertheless some fields must be additionally filled in Caution Only order responses with status sent can be used for the invoice generation Tip If you are in an order response s Details you can click the Generate Invoice button 6 1 1 Invoice tabs from an order response The following sections describe the tabs of the invoice on the basis of an order response IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 45 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 1 Header data The Header Data tab contains the basic invoice data You can either amend the buyer information with SSD or define the invoice type Create Invoice Order Reference No B2G12804 Header Data tem Data f General Data Partner Addresses Header Texts Charges Discounts Package Items General Buyer Info BY Supplier Info SU Message INVOIC Partner Org Get SSD data Partner Org type ID 4 ID Le he Commercial invoice Name 1 Buerklin OHG Name 1 type
15. 920020 146138 Stossnadel 7mm farbig 25 2 Package 2 42 1Package 06 02 2013 Accepted without g Stuck amendment Approve Cancel gt Click to refuse an item v Theitem will be marked as refused You can reverse the change at any time Create Order Confirmation with Changes Order Reference No B2G12804 f Header Data Item Data General Data g Charges Discounts Line item Document Part No Part No Article Description Quantity Unit Price Price Unit Requested delivery Status Action No duty Buyer Supplier date m 00010 182873 OHP Stift Faber Plus F 3 Package 1 53 1 Package See partial delivery refused Pe wasserf F 00020 146138 Stossnadel 7mm farbig 25 2 Package 2 42 1Package 06 02 2013 Accepted without Stuck amendment cancel gt Click 4 to accept the item You can also edit an item Here you can edit the Additional Information Charges Discounts and Partial deliveries for every item Create Order Confirmation with Changes Order Reference No B2G12804 Header Data Item Data General Data Charges Discounts E Line item Document Part No Part No Article Description Quantity Unit Price Price Unit Requested delivery Status Action Mo duty Buyer Supplier pF 20010 182873 OHP Stift Faber Plus F 3 Package 1 53 i Package See partial delivery Accepted without G wasserf amendment pF 00020 146138 Stossnadel 7mm farbig 25 2 Package 2 42
16. Addresses The Partner Addresses show all the important addresses related to an invoice and display them in a structured way Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 item Data Party to be billed BT Ultimate customer UD Delivery address UC Delivery party DP Address of the invoicer II Shippers address C7 5 Header Texts The Header Texts contain customer specific information about the header texts in the invoices Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts Package Items 6 Charges Discounts In the Charges Discounts tab you can find information about deductions and surcharges Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 a Header Data Item Data General Data Charges Discounts Package Items Sum of surcharge deduction 0 00 EUR IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 28 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 7 Package Items The Package Items tab contains additional information on a shipment s packaging size and weight Invoice F Scratch Details No 507N1234 Order Reference No 0001 635863 Header Data em Data Ge
17. Confirmation with Changes Order Reference No B2G12804 f General Data gt Charges Discounts General Order type Order Pricing agreements price list Header Data ii Delivery location referring to INCOTERMS price basis Enangen INCOTERMS price basis Ex works iw Reason for costumization se Additional specifications for shipment Freight forwarder Fw Despatch Address More references Source document internal reference XXX Text Description Supplier remarks Cancel 3 Charges discounts In the Charges discounts tab you can enter charges or discounts for an order at header level in the order response The principle is the same as when defining them at item level see 5 2 1 Tabs of order response with change 1 Item data Charge discount page 39 Create Order Confirmation with Changes Order Reference No B2G17304 y 2 ee Header Data General Data Charges Discounts _ Charges Type Percentage Amount Remarks Adc Discounts Type Percentage Amouwnt Remarks Cancel IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 42 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 5 2 2 Save order response with changes When you have finished editing the order and made all changes you can confirm the transaction or cancel it completely After you have confirmed the
18. Info you can find information about BIS2GO including e BIS2GO user manual e Web based training e Version history Home Logout User Mark Hildt 000 Siemens Gas Turbine Tuesday September 2 2014 BI 260 Supplier A1201949 Search Report UserData Info Support 7 Message Overview MES Salle fall Dverviey gt Click Info to get to this section 3 5 Contact support team In the Support section the members of the support team can be contacted in case of questions or problems Home Logout User Mark Hildt 000 Siemens Gas Turbine Tuesday September 2 2014 Supplier A1201949 Search Report UserData Info Support EDI Hotline amp Contacts Message Status Overview Send E Mail EDI Hotline amp Contacts Here you are forwarded to the EDI page and see the contact persons and their phone numbers Send E Mail Here you see the email address of the EDI support and can contact the support team in writing 3 6 Select language In the upper right hand corner of the menu bar you can change the language You can select the following languages German English Spanish French IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 18 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Home Logout User Mark Hildt OOO Siemens Gas Turbine Tuesday September 2 2014 BIS2GO Supplier A1201949 Search
19. Invoice 841 01 invoice f scratch A1201949 se All Messages T 507N789 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 39 14PM Invoice 841 01 invoice f scratch 41201949 Create F 507N123 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 33 22 PM Invoice 841 01 invoice f scratch 41201949 Invoice from scratch F 507N323 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 32 35 PM Invoice 841 01 invoice f scratch 41201549 drafted al mh Drafts Recyde bin Download PDF Files il Move into Recycle bin gt Click to access the Details The following table lists all message types and the associated tabs in the details Tabs Header Item data General Partner Header Charges Package data data addresses texts discounts items Message type Order X X X Order change X X X Order response X X X X Delivery forecast X X X Inventory report X X Invoice display or Self billing invoice X X X X X X X Note The message details are structured into different tabs depending on the message type 4 3 2 1 Message tabs in the detail view The next sections describe the tabs in a message s details 1 Header Data The Header Data contains the most important message data IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 25 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled
20. Report UserData Info Support Note After the next login the system will return to the default language defined in the User data in the Login information tab IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 19 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 Message administration In the current version you can receive the following messages Orders Order changes Delivery schedule Inventory reports Credit advice Delivery note Invoices In the current version the following messages can be created e Order responses e Invoices e Invoices from scratch 4 1 Message status overview After the BIS2GO login you are automatically forwarded to the Message Status Overview win dow There you can see how many messages are available for the individual message types The message status overview Is structured into four sections Home Logout Supplier A1201949 Search Report User Data Info Support Message Overview Message Status Overview Orders Order Responses Please select an entry from the table Delivery Forecasts Inventory Reports Self Billing Invoices Despatch Advices Invoices Orders 4 Li ie Li ee Order Changes 4 Li All Messages i Order Responses 4 I Create Delivery Forecasts 4 Li Invoice from scratch Inventory Reports 4 I Drafts Self Billing Invoices 4 I Despatch Advices 4 Li
21. Supplier Info SU Partner Org ID Name 1 Street Delivery address UC Name 1 Name 2 MName3 Mamet Phone Email gt Street __ mms ZIP City lt Country gt Click Approve with changes IT creates business value BIS2GO User Manual V 3 9 1 2014 11 07 GS IT SCM CDI Internal Siemens AG 2015 Pagee 35 of 65 v You will see a screen in which you need to enter an order response number The entry of this number serves for your own administration Create Order Confirmation with Changes Order Reference No B2G12804 Header Data Item Data General Data Charges Discounts Printed copies of this document are uncontrolled General Buyer Info BY Supplier Info SU Delivery address UC Message CRDRSP Pa rtner Org 4H034596 Get SSD data Partner Org lame 1 type ID i ID i Order type Order Name 1 y Name 1 Name 2 Message accepted with changes status Contact a Name 2 Name 3 Order response Name 3 Department iame 4 number Phone Order 03 09 2014 Name 4 Email Street response m date Contact Street Order 82612804 name ZIP City ii number Department Country 71P Order date 23 07 2013 VAT Currency EUR Phone Registration City information number Transport A FAX Country Type Street Type of A State No states available i despatch Street 2 ZIP City Country Germany State No states available VAT DE129274202 Registration
22. Texts f Charges Discounts Package Items General Buyer Info BY Supplier Info SU Message INVOIC Partner Org C Get SSD data Partner Org s000002 m type ID 4 i aaa ID Document Commercial invoice w Name 1 name BIS2GO Testsupplier buyer type 4 i Name 2 gt Name 2 Invoice 7441 1 number Name 3 Name 3 4 oe Name 4 Name 4 gt date Contact Contact order name name a Department Department 4 Order gt Phone Phone date FAX FAX Payment due date Street Email Transport e Street 2 Street Type Type of al ZIP Street 2 d tch espatc City ZIP Country Please select country City 3 State No states available ze Country Germany Y VAT State No states available Registration number 4 i se ration IFA number sti a Tax IFA number registration 1 number ax registration number Amount EUR Net total invoice amount incl surcharge deduction Gross total invoice amount Calculation 1 Click the Partner ID field and enter the ORG ID of the respective partner 2 Click Get SSD data to confirm the ORG ID If you have been assigned an authorization for several ORG IDs you need to select the supplier s ORG ID The supplier data can be updated from the SSD Create Invoice i Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts Package Items General Buyer
23. are uncontrolled 3 Partner addresses In the Partner addresses tab you can enter the following addresses Party to be billed BT Ultimate customer UD Delivery address UC Delivery party DP Shippers address CZ Create Invoice Header Dala 42 Item Data 0 General Data Partner Addresses D Header Texts Charges Discounts Package Items Party to be billed BT Partner Org ID Street Name 1 Street 2 Name 2 ZIP Name 3 City Name 4 Country Please select country State No states available i VAT Registration number IFA number Ultimate customer UD b Delivery address UC Delivery party DP Shippers address CZ Cancel 1 Click the Partner ID field and enter the ORG ID of the respective partner 2 Click Get SSD data to obtain the ORG ID details 3 Click to open one of the other topics and edit the information ee Tip The party to be billed can be loaded from the SSD via the partner ID IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 57 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 Header texts In the Header texts tab you can make manual entries regarding notes and remarks and additional information Create Invoice Order Reference No B2G12804 Item Data General Data Partner Addresses Header Texts Text Descriptio
24. get to the message overview of the corresponding message type IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 21 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Alternative Home Logout BIS2GO Supplier A12019349 Search Report User Data Info Support Message Overview Message Status Overview Orders Order Responses Please select an entry from the table Delivery Forecasts Inventory Reports Self Billing Invoices Inbox Outbox Recycle Total Despatch Advices received viewed drafted sent Invoices Orders 4 i Za _ Invoices from scratch thin Chiao ati o _ o _ _ E All Messages i aaa i 7 Order Responses 4 Li _ Create Delivery Forecasts 4 I Invoice from scratch ir Ss se ee in T RE ji i Inventory Reports 4 T S T TE mas Drafts Self Billing Invoices 4 i _ Despatch Advices 4 Invoices 4 Li Invoices from scratch _ _ D 5 4 gt Click one of the figures in the message status overview to get to the message overview of the selected message type v Now you are in a message type s message overview In the Message overview the different messages are listed in an overview table For every mes sage the lines show certain message contents These contents are assigned to the meta data in the header line Home Logout User M
25. konnte nicht gefunden werden pageFehler Textmarke nicht definiert Create Invoice Item Details Additional Info i Charges Discounts Charges Type Percentage Amount Remarks Discounts Type Percentage o Amount Remarks Previous item __ Update amp Back B Cancel gt Click Update amp Back to confirm the changes v You will return to the invoice generation level After confirming with Update amp Back the item view will be updated If you want to delete an item you proceed as follows Create Invoice Header Data M Item Data f General Data S Partner Addresses Header Texts Charges Discounts Package Items Lineitem No Product no supplier Article Description Quantity Unit Price Price Unit Item value gross excl surcharge deduction Action ivi je lt 1 hghhhjg ghfkg h hj 1 Piece 100 1 Piece 100 00 g ES E cores 1 Select the item by ticking the check box on the left side IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 56 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 2 Click Delete to delete the item Caution The tabs General data Charges discounts and Package items can be edited in the same way asin the invoice generation on the basis of an order response See 6 1 Generate Invoices from an order response page 45 Printed copies of this document
26. number equals Invoices From date gt Invoices from scratch ES lal Al Messages ds C2 Message type undefined Create Message status undefined x i Invoice from scratch Drafts Search Reset a Es l Note You can also combine various selection criteria IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 8 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 1 1 Search for message number order reference number Prerequisite You must have a message number or an order number Home Logout Supplier Search Report UserData Info Support Message Overview Search for messages Orders Order Responses Siemens Partner Id 41201949 Delivery Forecasts Ts 5 Self Biling Buyer Org Id Invaices From date Invoices from scratch 2 To date All Messages Le COmtans E Message type undefined lel Create Message status D undefined defined Drafts 3 ET Reset Example search for ee D Resa messages Order number 1 Click the desired field and enter the number to be searched for 2 Usethe button to select the desired search option 3 Click Search to start the search You can select the following search options Search option Description equals The number to be searched for equals the number you entered begins The number to be searched for begins with the number you entere
27. number IFA number Cancel gt Click the Order response number field and enter a number Note The order response number can be freely selected and can also contain letters With this number the order responses can be found more easily later on Note Fields marked with are mandatory fields Note Before you approve an order you should make the desired changes You can navigate through the individual tabs Header data Item data General data Charg es discounts and make changes IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 36 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 5 2 1 Tabs in the order response with changes The following sections describe the tabs of the order response with changes 1 Item data In the Item data you can make changes at item level Here you can generally refuse an item or make changes that shall be restricted to one item only Create Order Confirmation with Changes Order Reference No B2G12804 Header Data Item Data General Data Charges Discounts C Line item Document Part No Part No Article Description Quantity Unit Price Price Unit Requested delivery Status Action No duty Buyer Supplier date FF 90010 182873 OHP Stft Faber Plus F 3 Package 153 1Package See partial delivery Accepted without ge wasserf amendment FF
28. of an order response 45 6 1 1 Invoice tabs on the basis of an order response 45 6 1 2 Save invoice on the basis of an order response 53 6 2 Create invoices from scratch 54 6 2 1 Tabs in the invoice from scratch 54 6 2 2 Save invoice from scratch 59 7 Drafts 60 7 1 Save drafts 60 7 2 Edit drafts 61 8 Checks 62 9 Supplier customer privileges 63 10 Glossary 64 IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 4 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 1 Overview of symbols The BIS2GO user manual uses various symbols and notes These notes support the users and inform them how to use BIS2GO correctly Caution Information or notes to be observed to avoid malfunctions Note Important notes for more effective use of BIS2GO Tip Helpful tips for easier use of BIS2GO The BIS2GO application uses the following symbols Symbols Explanation Mandatory field an entry must be made in this field Screen containing the mandatory fields 4 i Display explanations for entry field Cy Display message or details ME Download message in XML format Fa Display message as PDF ready for printing E Display business transaction D Display item details Reject item nd Accept item H Generate invoice on the basis of an order response Show further entry fields Iv gt Show calendar
29. the Status changes button to call up the message status changes IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 31 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 5 Restriction of saved messages You can see the maximum quantity of your message store in the administration User data in the tab titled Partner information Home Logout BIS260 Supplier Search Report User Data Info Support Message Overview Change user data Orders Order Responses Delivery Forecasts e benny Reset Org 1201 343 Self Billing Invoices Despatch Advices a Process Invoice eos scratch through PDF L Messages Role EEE Create Interface intem l 7 Message privileges Invoice Drafts Supplier 7 Ordrsp Fi Invoice F generation F Desadv F Delforrsp generation generation uana generation generation Reever kin General privileges Invoice status Pull technical documents If there are too many messages no more actions can be performed in the following folders Orders Order responses Delivery forecasts Inventory reports Invoices The following warning informs you about a restriction of the functionality Restriction of Functionality the maximum allowable amount of messages for the system has been exceeded therefore the available Functionality of the application has been restricted
30. transaction you have several options Cancel gt Click Save draft to save the order response in the drafts v The order response is moved into the Drafts folder and can then be edited further or sent later on see 7 Drafts S 60 gt Click Send message to send the order response immediately 5 3 Delete order response If the order response transaction is finished you can move the order response into the recycle bin and thus release it for deletion Prerequisite You must be in an Order response s message action Details Order Response Details No PIR20140220 Order Reference No B2G12804 Header Data Item Data General Data Charges Discounts General Buyer Info BY Supplier Info SU Delivery address UC Message type ORDRSP Partner Org ID Partner Org ID Name 1 Order type Order Name 1 Name 1 Name 2 Message status accepted with changes Name 2 Contact name Name 3 Order response number PIR20140220 Contact name Department Name 4 Order response date 20 02 2014 Department Phone Street Order number 62612804 Phone Email ZIP City Order date 23 07 2013 FAX Street Country Currency information EUR Street ZIP City ZIP City Country Country VAT Registration number VAT Registration number Download PDF i Download XML Move into Recycle bin gt Click Move into recycle bin v The message status is set to completed IT creates business value BIS2GO User Manual 2014 11 0
31. value BIS2GO User Manual 2014 11 07 Internal Pagee 59 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 7 Drafts You can save the following message types as draft and then edit or send them later e Order response with changes e Invoice on the basis of an order response e Invoice from scratch 7 1 Save drafts If you want to interrupt the editing of a message type you can save a draft You can then continue editing it later on Prerequisite You must be in a message s Details Create Invoice i Header Data 0 Item Data General Data F Partner Addresses Header Texts Charges Discounts f Package Items Number of packages Type of packages Total gross weight Total net weight Length Width Height Package marking instruction information KGM KGM CMT CMT CMT ES D gt Click Save draft to save the message v The message is moved into the Drafts folder IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 60 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 7 2 Edit drafts If you have saved a message as draft and want to edit it you need to search for the message in the folder titled Drafts and switch to the message Details Home Logout User Mark Hildt 815260 Testsupplier buyer Thursday September 4
32. 2014 Supplier A1201949 Search Report UserData Info Support nn Message Status Overview gt Click Report to access the overview To create an invoice report you proceed as follows Home Logout Supplier Search Report User Data Info Support gt Invoice Report Select the message type using the button Select the message status using the button Click the From date field and enter the date Click the To date field and enter the date Click Search to start the search S The messages found by the search are displayed at the bottom aS Tip With the gt button you can open the calendar and select the desired date IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 11 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Invoice Report Message type Invoice l Message status sent e From date 03 03 2014 7 E iia 10 09 2014 7 a GD Invoice date Total amount 0001 635863 lt AHO36359 14 07 2014 0001 635863 lt AHO36359 14 07 2014 0001 635863 AH036359 14 07 2014 0001 635863 i AH036359 14 07 2014 0001 635863 soi AHO36359 14 07 2014 gt Click one element in the header line to sort the display by one column gt Click PDF to download the file or to print it 3 3 Change user data In the User Data menu you can adjust and update your dat
33. 2015 Printed copies of this document are uncontrolled Content 1 Overview of symbols 5 2 BIS2GO introduction 6 2 1 BIS2GO login 6 2 2 BIS2GO logout 6 2 3 Forgot your password 7 2 4 Select partner roles 7 3 Administration 8 3 1 Perform search 3 1 1 Search for message number order reference number 3 1 2 Search for date 10 3 2 Create report 11 3 3 Change user data 12 3 3 1 Change person information 13 3 3 2 Change login information 15 3 3 3 Change partner information 16 3 3 4 See additional ORG IDs 17 3 4 Retrieve information 18 3 5 Contact support team 18 3 6 Select language 18 4 Message administration 20 4 1 Message status overview 20 4 2 Message overview 21 4 3 Message actions 23 4 3 1 Sort message overview 24 4 3 2 Show details 24 4 3 2 1 Message tabs in the details 25 4 3 3 XML download 29 4 3 4 Show PDF 30 4 3 5 Show business transaction 30 4 4 Call up message status changes 31 4 5 Restriction of saved messages 32 4 6 Delete messages 33 IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 3 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 5 Confirm order 34 5 1 Order response without change 34 5 2 Order response with change 35 5 2 1 Tabs in the order response with changes 37 5 2 2 Save order response with changes 43 5 3 Delete order response 43 5 4 Restore order response 44 6 Generate invoices 45 6 1 Generate invoices on the basis
34. 2GO User Manual 2014 11 07 Internal Pagee 29 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 4 3 4 Show PDF In the Message Overview you can show a message in PDF format prepared for printing print it and save it The message is opened in a new window Home Logout BIS2G0 Supplier Search Report UserData Info Support Message Overview Message Overview all message types Orders LE Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports Message Number Order Number Buverld Buyer name Creation Updates Doctype Totalamount Message Type Siemens Partner Id Status Action Self Biling Invoices Date Time Y Despatch Advices a 507N1234 0001 635863 AHO36359 Siemens AG Erlangen 14 07 2014 4 07 50 PM Invoice 841 01 invoice f scratch A1201949 ius bon arakh F SO7N147 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 57 35 PM Invoice 84101 invoice f scratch 41201949 Al Messages F SO7N789 0001 635663 AH036359 Siemens AG Erlangen 14 07 2014 3 39 14PM Invoice 84101 invoice f scratch A1201949 Create T 307N123 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 33 22 PM 3 Invoice 84101 nvoic f scratch A1201949 Invoice from scratch F 507323 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 32 35 PM Invoice 841 01 in
35. 2GO User Manual 2014 11 07 Internal Pagee 47 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled In the Additional information you can change general item data Create Invoice Order Reference No B2G12804 Item Details Additional Info Preferences Charges Discounts Line item 00010 sommes mandatory fields Product no supplier 182873 Quantity 3 ET Update all items with this value Unit 4 i Package e Single price 4 i 1 53 Per units 4 J 1 Supplier s customer reference number Tax information on line item section Country specific name of Tax Mwst Tax Country Germany e Tax state No states available Tax Category Tax rate 19 0 Additional article identification Date of Delivery Service ET Update all items with this value Export Sign for delivery service 4 i Goods Le E Update all items with this value Delivery note number Date of delivery note Product description 4 i OHP Stift Faber Plus F wasserfest 4 St Country of origin i Germany E Update all items with this value Terms and conditions import restrictions arabian countries 4 I tem not subject to import restrictions Net weight of this item own mass Kilogram Type of business customs Item references 1 ECON Export Control Commodity Number 4 Li Export list number 4 I F Item references 2 gt Text Descript
36. 359 Siemens AG Erlangen 14 07 2014 1 32 35 PM Invoice 841 01 invoice f saath A120194 Drafts Recydle bin Donnioad PDF Files Ce gt Click to view a message s business transaction IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 30 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Business case overview Please select an action for a message Please remove the selected messages by pressing the button E Message Order BuyerId Buyer name Creation Updates Doctype Total Message Siemens Partner Status Action Number Number Date Time Y amount Type Id F 50711234 0001 635863 AH036359 Siemens AG 14 07 2014 4 07 50 Invoice 841 01 invoice f A1201949 Erlangen PM scratch F SUNIY 0001 635863 AH036359 siemens AG 14 07 2014 3 57 35 Invoice 84101 Invoice f A1201949 PM scratch El 507N789 0001 635863 AHO36359 Siemens AG 14 07 2014 3 39 14 Invoice 841 01 invoice f A120194 Erlangen PM scratch v This view provides you with an overview of the messages related to one transaction and fa cilitates navigation 4 4 Call up message status changes A messages status changes can be traced in the message action Details Here you can see information such as e When was the message received e When was the message viewed e When was the message moved to the recycle bin i e status completed To call up the message status changes yo
37. 4 U Name 2 Name 2 Invoice 7441 Name 3 number Name 3 4 li Name 4 Name 4 Contact I l oc 03 09 2014 name Contact Order B26 12804 name Deus rtment number Department h Order 23 07 2013 eee Phone 123214654987 date a FAX Payment due date L gt Street Email Transport Street 2 Street i Type ZIP City ZIP denen Country a VAT I nu Country su Registration number State No states available IFA number VAT DE178117603 Tax registration number Registra tion number 4 I IFA number Tax number Amount EUR Net total invoice amount incl surcharge deduction Calculation Gross total invoice amount mandatory fields ESTEE _ Concel gt Click one of the white fields to edit the field gt Click Calculation to calculate the current invoice value Caution The invoice value must be recalculated internally before sending the message Note Calculate the current invoice value when you have changed items or discounts Note The invoice number can be freely selected An invoice number may only be used once in the calendar otherwise it will be rejected by the system Note Fields marked with are mandatory fields Tip Click 1 to display explanations for the entry field IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 46 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed c
38. 7 Internal Pagee 43 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 5 4 Restore order response To restore an order response and thus retrieve it from the recycle bin you proceed as follows Prerequisite You must be in a message s message action Details in the Recycle bin Order Response Details No PIR13219 Order Reference No B2G12804 Header Data ItemData GeneralData Charges Discounts General Buyer Info BY Supplier Info SU Delivery address UC Message type ORDRSP Partner Org ID Partner Org ID Name 1 Order type Order Name 1 Name 1 Name 2 Message status accepted with changes Contact name Contact name Name 3 Order response number PIR13219 Department Department Name 4 Order response date 25 06 2012 Phone Phone Street Order number 82612804 FAX Email ZIP City Order date 23 07 2013 Street Street Country Currency information FUR ZIP City 7IP City Transport Type Delivery 12 AM Country Country Type of despatch Pick up by customer VAT Registration number VAT Registration number Download POF iM Download XML E Move from Recycle bin gt Click Move from recycle bin v The message is moved back into the Order response folder IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 44 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 6 Generate Invoice
39. 9 Siemens AG Erlangen 14 07 20143 39 14 PM nvoes B41 01 invoice f ratch a1201949 nent Create A 507N123 0001 635863 AHO36359 Siemens AG Erlangen 14 07 2014 1 33 22 0M Invoice 841 01 invoice f scratch A120194 sent amp h A A Invoice from scratch i S0323 0001635863 AHO36359 Siemens AG Efangen 14 07 2014 1 3235M Invoice S401 invoice f sath A120194 dated amp h BDO Drafts Recyde bin Nove into Recycle bin gt Click one of the fields underlined in blue to sort the message overview 4 3 2 Show details The glasses symbol in the Message Overview takes you to a message s Details IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 24 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Home Logout BIS2GO Supplier Search Report UserData Info Support Message Owerview p Message Overview all message types Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports C Message Number Order Number Buyer Id Buyer name Creati Updates Doctype Totalamount Message Type Siemens Partner Id Self Biling Invoices Date Time Despatch Advices 50741234 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 4 07 50 PM Invoice 841 01 invoice f scratch A1201949 se Invoices DS homes E 507Ni47 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 57 35 PM
40. Buyer Siemens AG PG E Gezer Haifer Offenbach Delivery Forecasts Order date 23 07 2013 de Inventory Reports Order number B2G 12804 a beee OO O aoe Invoices from scratch All Messages 1 Click the Order response number field and enter a number 2 Click Send to send the order response v You can find the order response you just sent in the Order response folder with status sent Note The order response number can be freely selected and can also contain letters With this number the order responses can be found more easily later on 5 2 Order response with change An Order response with changes is required if the delivery is split up into partial deliveries or if the delivery shall be rescheduled to a later date Prerequisite You must be in an Order s message action Details Order Details No B2G12804 ij Header Data Item Data General Data General Buyer Info BY Order type Order Partner Org ID Message type ORDERS Name i Order number B2G 12804 Name 2 Order date 23 07 2013 Contact name Currency information ER Department O Delivery date time not defined here Phone l requester Confirmation required Acknowledgement and Despatch advice FAX _requested _ Street Goods value of order _439 87 Ti ool calculated value ZIP City Country 7 VAT Registration number Download PDF Download XML T l Es Aoprove mih changes gt
41. Info BY Supplier Info SU Message INVOIC Pa Sede Org Get SSD data Pa po Org 50000027 vw type ID 4 J ID Document Commercial invoice Name 1 BTS 20 Testsupplier buyer Bee i 3 p W M ie Note To retrieve the data from the SSD you need your partner s ORG ID Notes Fields marked with are mandatory fields via Tip Click to display explanations for the entry field 2 Item data The Item Data requires more work effort for the data entry as the items need to be entered manu ally In contrast to the external customers the item data offers more possibilities to enter infor mation IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 55 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Create Invoice Header Data amp Item Data D neral Data Partner Addresses Header Texts Charges Discounts Package Items C Line item No Product no supplier Article Description Quantity Unit Price Price Unit Item value gross excl surcharge deduction Action ED gt Click Add to edit the item data In the item data the Additional information Preferences and Charges discounts are entered similar to the invoice generation on the basis of an order response see 6 1 1 Invoice on the basis of an order response Fehler Verweisquelle konnte nicht gefunden werden Fehler Verweisquel le
42. Logout Supplier Search Report User Data Info Support gt Message Overview Change user data Orders Order Responses Person information Login information Partner information gt Additional ORG IDs Persons List Delivery Forecasts Inventory Reports A1201345 Self Billing Invoices Max number of 0 tch 5 a Version 2 Invoices I f Process Invoice E Des through PDF Messages Role Supplier Create Interface Intem Invoice from scratch Functionality BIS2GO Drafts EEES ire General privileges Invoice status Pull technical documents Name O00 Siemens Gas Turbine Name 1 Technologies Name 2 Technologies Street Novoe Devyatkino 104 Street 2 ZIP 188661 City Vsevolozhsky district Country Russian Federation Cel State Please select a state Phone Fax VAT number oc Currency Euro BIS sender profile BIS2GO A12 IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 16 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Invoice information optional Prerequisite You must be authorized to generate invoices Only then you will see the Invoice information Here you can make entries related to the invoice Invoice information mame Of VAT OK WAT default rate oa Country of WAL Russian Federation ral a C1 Name of industrial tax rate Krwclussirsoal tax rater Income tax o registration number Number of D
43. M CDI Siemens AG 2015 Printed copies of this document are uncontrolled 7 Package items In the Package Items tab you can specify the packaging type and characteristics Create Invoice Order Reference No B2G12804 Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts Package Items Number of packages Type of packages Total gross weight Total net weight Length t Height Package marking instruction information Kom KGM CMT CMT MT 2 Package bel 5 4 30 20 10 dk nnn Cancel gt Click the desired field and enter the contents gt Click Add to add a package v The package has been added to your invoice Now you can also select it and delete it with the Delete button Note Fields marked with are mandatory fields 6 1 2 Save invoice from an order response When you are finished with the invoice generation and have made all changes you can take the changes over with the Approve button RS BES Cancel gt With Save draft you can save the message as draft gt With Cancel you can cancel the generation at any time Note The buttons Approve Save draft Cancel can be found at the bottom of every tab Note When you click the Approve button the system performs numerous changes to make sure that the invoice complies with the mandatory Siemens guidelines
44. OFN crediting wnt 4 ij Bank account information AONE holder Bern noble dentifier Bean holder 1 Account holder 2 Emstitution Bank tchemtriecatrom swiss Mathomali bam Pdaemtiication code Type ot Issuing lt irgamizatrom Institution mame Instituton branch LS oot y Please select a country Configuration Folder name 1 Farber sucre 2 Folder name 3 Potter name Folder name Folder name 6 Folder name 7 Folder name 8 SS Cancel Caution Changes in the partner information are not limited to your user account Note Fields marked with are mandatory fields Note support team page18 Fields with a grey background can only be changed by the BIS2GO administrator If you want to change any of these fields please contact the support team 3 5 Contact 3 3 4 See additional ORG IDs Your ORG IDs are listed in the tab titled Additional ORG IDs Prerequisite You must have been assigned several ORG IDs Please note that Siemens administra tors allocate the ORD IDs IT creates business value BIS2GO User Manual 2014 11 07 Internal V 3 9 1 GS IT SCM CDI Siemens AG 2015 Pagee 17 of 65 Printed copies of this document are uncontrolled Home Logout BIS2G0 Supplier Search Report User Data Info Support Change user data Inventory Reports Self Billing Invoices Despatch Advices 3 4 Retrieve information In menu item
45. a Home Logout User Mark Hildt 000 Siemens Gas Turbine Tuesday September 2 2014 Supplier A1201949 Search Report UserData Info Support Ce vi ae Message Status Overview gt Click User Data to access this menu Here you can find the following tabs for editing your information Person information Login information Partner information Additional ORG IDs Persons list for administrators only The following sub chapters describe all tabs in more detail IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 12 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 3 1 Change person information In the Person information tab you can edit your user information To edit the data proceed as follows Home Logout BIS2GO0 Supplier Search Report User Data Info Support nr En Change user data Orders Order Responses Person information Logininformation Partner information Additional ORG IDs Persons Uist roro Lans Persons st Self Billing Invoices Partner administrator il Despatch Advices RE privileges Invoice generation Invoice generation from scratch T Invoices General privileges Invoices from scratch a f CEE First name Mark C
46. any time and can log in again with the same account or with a differ ent account FF Home Logout BIS2ZG0 Supplier A1201949 Search Report UserData Info Support 3 Message Status Overview gt Click Logout to log out IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 6 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 2 3 Forgot your password If you have forgotten your password click the Forgot your password link in the login screen Support Documents BIS2G0 Login User Guide Registration Username Password EPK Forgot your password The functionality of BIS2GO is available after a successful login only Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 8 0 Support Forgot password Please enter the email address that is associated with your BIS2GO account Anew password will be sent to you via email to that address Use this new password to logon to the system and change your password afterwards e 2 Siemens AG 2005 2014 Corporate Information Privacy Policy Terms of Use Version 3 8 0 1 Enter your BIS2GO email address 2 Click Request new password v Anew password will be sent to the email address you entered 2 4 Select partner roles If you have been assigned the partner roles Supplier and Customer you can
47. ark Hildt OO0 Siemens Gas Turbine Tuesday September 2 2014 Supplier Search Report UserData Info Support gt Message Overview Message Overview Please select an action for a message Please remove the selected messages by pressing the button Header with metadata Delivery Forecasts Inventory Reports Self Billing Invoices D Despatch Advices 0001 635863 AH036359 i i 841 01 Invoices Erlangen PM Invoices from scratch 0001 635863 AHO36359 i 14 07 2014 3 57 35 i 841 01 All Messages PM Creac 7 i 0001 535863 AHO36359 14 07 20143 39 14 Invoi 84101 3 cent g la FF Pl Invoice from scratch PM 0001 635863 AHO36359 i 14 07 2014 2 08 49 i 841 01 invoice f sent amp at Drafts EM 0001 635863 AH036359 1407 2014 1 33 22 i 841 01 sent amp a D Recycle bin PM Message text Download PDF files Move into Recycle bin The message overview also provides the possibility to move messages Messages can be moved as follows IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 22 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Home Logout User Mark Hildt OOO Siemens Gas Turbine Tuesday September 2 2014 ul LE Supplier Search Report UserData Info Support NE Message Overview Message Overview all message types Please select an action for a message Please remove the
48. d ends The number to be searched for ends with the number you entered contains The number to be searched for contains the number you entered IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 9 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 1 2 Search for date You can use the search option From date and To date to search for messages from a certain period of time Home Logout Supplier Search Report UserData Info Support Search for messages Orders Lae Siemens PartnerId 41201943 L gt m ms g Message number Self Billing Invoi Buyer Org Id Despatch Advices Order number ET Click to open Diary amp 3 1011 1215 14 15 16 17 18 19 20 21 1 Click the From date field and enter the date 2 Click the To date field and enter the date 3 Click Search to start the search vie Tip With the gt button you can open the calendar and select the desired date IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 10 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 2 Create report In Report you can find an overview of sent or generated invoices o Home Logout User Mark Hildt OOO Siemens Gas Turbine Tuesday September 2
49. d enter the ORG ID of the corresponding partner 2 Click Get SSD data to confirm the ORG ID 3 Click to open one of the other topics and edit the information ir Tip The delivery address is taken from the order response IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 51 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 5 Header texts In the Header Texts tab you can enter your own header texts or additional information Create Invoice Order Reference No B2G12804 Charges Discounts Package Items Text Description Inwotce instruction hazard information customer remarks QS Test Testorders fuer BIS2G0 F A reduction of fees derives from our current general agreement and conditions Mm Destination Control Statement DCS additional information 6 Charges discounts In the Charges Discounts tab you can specify charges discounts at invoice level similar to the proceeding at item level see 5 2 0rder response tabs with change 1 Item data Charges discounts page39 Create Invoice Order Reference No B2G12804 p E Header Data Item Data General Data Header Texts Charges Discounts NM Package Items Type Percentage Amount Remarks Lel Type Percentage Amount Remarks xl IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 52 of 65 V 3 9 1 GS IT SC
50. ess value BIS2GO User Manual 2014 11 07 Internal Pagee 23 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Sort descending sort ascending Er Details MES Download message in XML format C4 Display message as PDF prepared for printing a Display business transaction Note The following sections explain the individual actions in more detail 4 3 1 Sort Message overview The Message Overview can be sorted by all meta data in the header line The meta data used for sorting has a small arrow symbol T beside the name The arrow s direction shows whether the sort ing order is descending or ascending Home Logout Supplier Search Report UserData Info Support Message Overview all message types Orders i ae Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports F Message Number Order Number BuyerId Buyer name Creation Updates Doctype Total amount Message Type Siemens Partner Id Status Action Self Bling Invoices Zi Eee 1 ne DateTime Y Fo w 7 ears Despatch Advices F 5071234 0001 635863 AHO36359 Siemens AG Enangen_14 07 20 07 60 PM Inwoice 841 01 invoice f scratch 11201949 em ses A 507147 0001 635863 AHO36359 Siemens AG Erlangen 14 07 2014 3 57 35 PM Invoice 841 01 invoice f scratch A120194 mb Al Messages A 507N789 0001 635863 AH03635
51. ial matenal Sees 20 100 2 Type Percentage So Amount Remarks L Type Percentage 26 Amount Remarks L 1 Select Charge Discount by ticking the check box on the left side 2 Click delete to delete it IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 39 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled In the Partial Delivenes tab you can split up the delivery into partial deliveries Here you can de fine the quantities for the individual deliveries and the date Create Order Confirmation with Changes Order Reference No B2G12804 Item Details Additional Info Charges Discounts Partial Deliveries D Item 00010 Selection Quantity Unit Messure Delivery date 2 3 ee aaas mi Quantity Unit Messure Delivery date F F T Package oa Ef already delivered to be defined Sum of partial deliveries equals the total amount of this item mD ioe EE MEEN coca Click Quantity and enter the desired quantity Click Delivery date and enter a date Select one of the options delivery date already delivered to be defined Click Add to create the partial delivery Caution When working with partial deliveries you need to make sure that the total quantity of the partial deliveries matches the total item quantity Tip Click E to
52. ion gt Click to display further entry fields in tem references 2 gt Click to display further entry fields in Text Description Note Fields marked with are mandatory fields Tip Click H to display explanations for the entry field IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 48 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled In Preferences you can enter preference authorizations Create Invoice Order Reference No B2G12804 Item Details Line item 00010 Please note that this mask is only relevant for suppliers from EU countries For non EU suppliers any mask input would be ignored Preference authorization 4 I Country code preference country of origin 4 I Preference authorization EUR MED 4 Li Countries with EUR MED Zones Cumulation 4 i Q Keep the CTRL key pressed to mark more than one country In Charges Discounts you can delete defined conditions or enter new ones Create Invoice Order Reference No B2G12804 Item Details Additional Info Preferences KCharges Discounts gt Type Percentage Amount Remarks e Type Percentage Amount Remarks gt Click Update amp Back to confirm the changes IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 49 of 65 V 3 9 1
53. ith Save changes Caution Make sure that your data Is always up to date Note Some fields have already been preset by the BIS2GO registration Note Fields marked with are mandatory fields Tip Use the L button to display explanations for the respective entry field IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 14 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 3 3 2 Change login information In the Login information tab you can change your password or the default language To change your password proceed as follows ued Home Logout User Mark Hildt 000 Siemens Gas Turbine Tuesday September 2 2014 BIS2G0 Supplier Search Report UserData Info Support Change user data Order Responses Person information Login information Partner information Additional ORG IDs se Self Bling Invoices Old password Despatch Advices New password 2 Confirm new password 3 look at hint 1 Enter your old password in the Old password field 2 Enter your new password in the New password field 3 Enter your new password again in the Confirm new password field 4 Click Save changes to take over your changes Caution You need your old password to change the password Note Fields marked with are mandatory fields
54. n invotce instruction hazard information customer remarks QS Test Testorders fuer BIS2GO F A reduction of fees derives from our current general agreement and conditions F Destination Control Statement DCS additional information IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 58 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 6 2 2 Save invoice from scratch When you are finished with the invoice generation and have made all changes you can click Ap prove to finalize Create Invoice i Package Items Number of packages Type of packages Total gross weight Total net weight Length Width Height Package marking instruction information KGM KGM CMT CMT CMT f Charges Discounts Header Texts Partner Addresses al a r d F Header Data ItemData GeneralData A CES Ce After all invoice checks have been passed through successfully you have the following possibilities gt Click Save draft to save the invoice gt Click Send message to send the message immediately Note When you click the Approve button the system performs numerous changes to make sure that the invoice complies with the mandatory Siemens guidelines Tip You can also save incomplete invoices and edit them later see 7 Drafts page 60 IT creates business
55. neral Data Partner Addresses Header Tents Ghares Dicouts Pocage items Package details 4 3 3 XML download In the Message Overview you can download a message in DIN5XML format Home Logout BIS2G0 Supplier Search Report UserData Info Support gt Message Overview s Message Overview all message types Please select an action for a message Order Responses z Please remove the selected messages by pressing the button Delivery Forecasts enn ee F Message Number Order Number BuyerId Buyer name Creation Updates Doctype Totalamount Message Type Siemens Partner Id Status Action Self Biling Invoices FO ee 1 0 Pe Despatch Advices F 507N1234 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 4 07 50 PM Invoice 841 01 invoice f scratch Invoices E E F SO7N147 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 57 35 PM Invoice 841 01 invoice f scratch F 507N789 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 39 14PM Invoice 841 01 invoice f scratch Create F 507N123 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 33 22 PM Invoice 841 01 invoice f scratch Invoice from scratch A 507N323 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 32 35 PM Invoice 84101 invoice f scratch Drafts Recyde kin Download PDF riles Move into Recycle bin gt Click m to download a message in XML format IT creates business value BIS
56. open the calendar and select a date IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 40 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled After you have edited all the item data you just need to save your changes or you can cancel the transaction Create Order Confirmation with Changes Order Reference No B2G12804 Item Details Aaatonal info Charges Discounts Item 00010 Selection Quantity Unit Messure Delivery date E 1 Package 01022013 already delivered to be defined E 2 Package 02022013 already delivered to be defined Quantity Unit Messure Delivery date Paa already delivered to be defined Sum of partal deliveries equals the total amount of this item gt Click Update amp Back to save the changes The button can be found at the bottom of every tab gt Click Cancel to undo the changes v In both cases you return to the Item Data tab IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 41 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled 2 General data In General data you can add general information to the order response You can also add individ ual remarks The general information includes e Price basis e Delivery location referring to price basis e Reason for customization Create Order
57. opies of this document are uncontrolled 2 Item data In the Item Data you can find information about the individual invoice items Here you can delete edit or update individual invoice items Create Invoice Order Reference No B2G12804 Header Data f Item Data p General Data Header Texts Charges Discounts Package Items LineitemNo Product no supplier Article Description Quantity Unit Price Price Unit Item value gross excl surcharge deduction Action E 00010 182873 OHP Stift Faber Plus F wasserf 3 Package 153 1 Package FM 00020 146138 Stossnadel 7mm farbig 25 Stuck 2 Package 2 42 1 Package gp 7 00030 142181 Eckspanner Impega A4 PP blau 1 3 Package 3 97 1 Package ra gt 00040 142181 Eckspanner Impega A4 PP blau 1 4 Package 497 1 Package E 00050 142181 Eckspanner Impega A4 PP blau 1 5 Package 5 97 1 Package M 00060 142181 Eckspanner Impega A4 PP blau 1 6 Package 6 97 1 Package Fu FM 00070 142181 Eckspanner Impega A4 PP blau 1 7 Package 797 1 Package ru m 00080 142181 Eckspanner Impega A4 PP blau 1 8 Package 8 97 1 Package F4 00090 142181 Eckspanner Impega A4 PP blau 1 9 Package 9 97 1 Package m 00100 142181 Eckspanner Impega A4PF blau 1 10 Package 10 97 1 Package Fu Delete ES co gt Click to edit the item data v Now you are at item level Here you can edit the following information at item level e Additional information e Preferences e Charges discounts IT creates business value BIS
58. please move messages which are no longer required into the short time archive the complete functionality of the application will be available afterwards Maximum allowable amount of messages 10 Current amount of messages 19 gt Movesome of your messages to the recycle bin v The complete functionality will be restored IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 32 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Note The message store is limited to a maximum number of messages for every partner You cannot change this value yourself 4 6 Delete messages In the Recycle bin you can delete messages Prerequisite There must be a message in the recycle bin To move a message into the recycle bin see 4 2 Message overview page 21 pu Home Logout User Mark Hildt 000 Siemens Gas Turbine Wednesday September 3 2014 BIS 260 Supplier Search Report UserData Info Support Message Overview Recycle bin Messages Orders A k Le Attention The messages in the recycle bin will be deleted after 3 months from the system Order Responses i Please select an action for a message Please restore the selected messages by pressing the button Inventory Reports Self Biling Invoices F Message Order BuyerId Buyer name Creation Updates Doctype Total Archiving Message Siemens Partner Status Ac
59. reate Street N A Invoice from scratch Street HI Drafts ZIP ist F mandatory fields Country cay qo State Please select a state Le 7 Phone 012345687 l Fax o 1o p Department DI 7 Email 1 4 i Hr ET Avis Email 0 Interval hours _ Locked E m Reminder mail Newsletter E AvisEmaill 4 i i de AvisEmail2 E 7 Es 1 Click the desired field to edit the contents 2 Usethe Return key on your keyboard to delete the contents 3 Enter the desired contents 4 Goto the next field using the left mouse button or the Tab key on your keyboard In mandatory field Email 1 you can change several options AvisEmaill 4 1 AvisEmail IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 13 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Email type Description Email 1 Receives one email for any of the email types marked Avis Email Sends an email to the email addresses entered in Email 1 AvisEmail1 AvisEmail2 whenever a message Is received Reminder Email Sends a reminder email if messages in BIS2GO remain unread for more than 2 days AvisEmail1 Offers the possibility to enter additional email addresses that shall also receive AvisEmail2 an Avis Email After you have completed your changes confirm them w
60. ries Note Fields marked with are mandatory fields IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 62 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 9 Supplier customer privileges As BIS2GO user you have the following privileges Change your own user data Change your own partner data Receive and read all messages types supported by BIS2GO Change your own password In partner role Supplier you have the following privileges Message type Meaning Action ORDERS Order Display print ORDCHG Order change Display print DELFOR Delivery schedule Display print INVRPT Inventory report Display print ORDRSP Order response Display print and generate INVOIC Invoice Display print and generate In partner role Customer you have the following authorizations Message type Meaning Action ORDERS Order Display print and generate a new ORDCHG Order change Display print and generate ORDRSP Order response Display print DELFOR Delivery schedule Display print INVRPT Inventory report Display print INVOIC Invoice Display print DESADV Delivery notice Display print IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 63 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 10 Glossary Terms Avis Email EDI Tab Screen ORG ID Partner role PDF PKI Reminder Email
61. s If you are authorized to generate invoices you as internal supplier have two possibilities to gener ate an invoice e Generate invoice on the basis of an order response e Create invoice from scratch without order reference 6 1 Generate invoices from an order response Prerequisite To generate an invoice on the basis of an order response you must be in the Message overview of the order responses p Home Logout User Mark Hildt 8152G0 Testsupplier k BIS2GO0 Supplier Search Report UserData Info Support Message Overview Message Overview order response Please select an action for a messagel Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports Message Number Order Number Buyer Id Buyer name Creation Updates Siemens Partner Id Status Action Self Billing Invoices Date Time Despatch Advices F PIR20 140220 B2G12804 AH034596 Siemens AG Offenbach 20 02 2014 12 39 04 PM yes 50000022 drafted fly C4 E Invoices F 20120222 B2G12804 AH034596 Siemens AG Offenbach 22 02 2012 2 45 12 PM yes 50000022 drafted amp m 4 Invoices from scratch F Bestaetigung B2G12804 50000022 Buerklin OHG Oberhaching 20 02 2012 2 21 28 PM yes 50000022 sent amp mt p E All Messages F 5656565656 4701022177 50000022 09 09 2010 9 37 35 AM yes so000022 sent g mm Create F 4445556 4701022177 50000022 20 07 2010 8 47 11 AM yes S0000022 sent em AP Invoice from scratch F 111222333
62. select these roles after the login Home Logout User Mark Hildt O00 Siemens Gas Turbine Tuesday September 2 2014 n Supplier ANP CECT Cel Ce D Cd Message Status Overview gt Click 7 to select the partner role Note The partner role can only be changed in the message overview IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 7 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 3 Administration 3 1 Perform search With Search you can find messages as quickly as possible Home Logout User Mark Hildt OOO Siemens Gas Turbine Tuesday September 2 2014 Supplier A1201949 Search Report UserData Info Support Message Status Overview gt Click Search to get to the message search The message search function provides the following search options Siemens Partner ID Message number Buyer Org ld Order number From date To date Message type Message status pu Home Logout User Mark Hildt 000 Siemens Gas Turbine Tuesday September 2 BIS260 Supplier Search Report UserData Info Support Message Overview Search for messages Orders Order Responses Siemens PartnerId 41201949 Delivery Forecasts Message number als Self Biling Invei Buyer Org Id Despatch Advices Order
63. selected messages by pressing the button Delivery Forecasts Inventory Reports Message Order Buyerld Buyer name Creation Updates Doctype Total Message Siemens Partner Status Action Self Billing Invoices Number Number Date Time Y amount Type Id Despatch Advices FI 507N1234 0001 635863 AH036359 Siemens AG 14 07 2014 4 07 50 Invoice 841 01 invoice f 1201949 amp a A Lee EL Erlangen PM scratch a Invoices from scratch 1 507N147 0001 635863 AHO36359 Siemens AG 14 07 2014 3 57 35 Invoice 841 01 invoice f A120194 e hA All Messages Erlangen PM scratch E Create ian 507N789 0001 635863 AH036359 Siemens AG 14 07 2014 3 39 14 Invoice 8401 invocef A1201949 sent g iv AF Invoice from scratch anion ss ah a F 507N123 0001 635863 AH036359 Siemens AG 14 07 2014 1 33 22 Invoice 841 01 invoice f A1201949 sent amp Eh A Drafts Erlangen PM scratch S07N323 0001 635863 AH036359 Siemens AG 14 07 2014 1 32 35 Invoice 841 01 invoice f A120194 drafted ee mn Recycle bin Erlangen PM scratch 1 Mark the message to be moved by ticking the box to the left of the message 2 Click one of the buttons to move the selected message Buttons Explanation Move into received Messages received and already read are moved into the re ceived folder Move from recycle Bin Received messages are moved into the viewed folder Drafted messages are moved into the sent or drafted folder Move into recycle bin Here the me
64. ssages are always moved into the Recycle bin 4 3 Message actions The Message overview contains a number of actions which are displayed through small symbols RS Home Logout BIS2G0 Supplier Search Report UserData Info Support Message Overview f nR Message Overview all message types ae Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports Message Number Order Number BuyerId Buyer name Creation Updates Doctype Total amount Message Type Siemens Partner Id Self Biling Invoices es nn are ___ Date Time Y weaned eae Despatch Advices F 50711234 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 4 07 50 PM Invoice 841 01 invoice f scratch 41201949 Invoices o n n a mae aadh E 507147 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 57 35 PM Invoice 841 01 invoice f scratch A1201949 All Messages F 507789 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 3 39 14PM Invoice 841 01 invoice f scratch A1201949 create T 507123 0001 635853 AHO36359 Siemens AG Erlangen 14 07 2014 1 33 22PM_ Invoice 841 01 invoice F scratch 1201949 Invoice from scratch a 507N323 0001 635863 AH036359 Siemens AG Erlangen 14 07 2014 1 32 35 PM Invoice 841 01 invoice f scratch A1201949 drafted amp m E a Drafts Recycle bin Download PDF Files Mova into Recycle bin Symbols Action IT creates busin
65. st 4 f4fo623 Item references Item more information Packages Caution A Any changes you make are restricted to this one item you are currently editing and not to any other items The changes do thus not apply to the complete order IT creates business value BIS2GO User Manual 2014 11 07 V 3 9 1 GS IT SCM CDI Internal Siemens AG 2015 Pagee 38 of 65 Printed copies of this document are uncontrolled In the Charges Discounts tab you can define item specific discounts or surcharges These fields do not need to be filled in they can be if necessary Create Order Confirmation with Changes Order Reference No B2G12804 Item Details ON Additional InfoQ Charges Discounts Partial Deliveries Item 00010 1 2 3 Percentage 0 4 Charges Type EN Remarks Discounts Type Percentage Amount Remarks _ Cancel 1 Usethe button to select a charge discount type 2 Click Percentage and enter a percentage 3 Click Amount and enter an amount 4 Click Add to take over the charge discount for the item v The charge discount has been assigned to the item To delete the charge discount you proceed as follows Create Order Confirmation with Changes Order Reference No B2G12804 Item Details Cha roes Discounts Partial Deliveries Item 00010 Charges Selection Type Percentage So Amownt Remarks Civil gt Spec
66. thout change you proceed as follows Prerequisite You must be in an Order s message action Details Order Details No B2G12804 Header Data ItemData General Data General Buyer Info BY Supplier Info SU Delivery address UC Order type Order Partner Org ID Partner Org Name 1 Message type ORDERS Name 1 ID Name 2 Order number B26 12804 Name 2 Name 1 Name 3 Order date 23 07 2013 Contact name Street Name 4 Currency information EUR Department Phone ZIP City Delivery date time not defined here Phone Email requested Country Street Confirmation required Acknowledgement and Despatch advice FAX ZIP City requested ect Goods value of order 439 87 Tool calculated value ZIP City Country Country VAT Registration number Download PDF i Download XML_ Move into Recycle bin Move into Received e Approve without changes W Approve with changes _ _ gt Click Approve without changes v You will see a screen in which you need to enter an order response number The entry of this number is meant for your personal administration IT creates business value BIS2GO User Manual 2014 11 07 Internal Page 34 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document are uncontrolled Home Logout BIS260 Supplier Search Report UserData Info Support ess Dre Create Order Confirmation without Changes Order Reference No B2G12804 Order Responses
67. tion Despatch Advices J Number Number Date Time amount Date Time Y Type Id Invoices 1 507N 03 09 2014 12 49 32 Invoice 03 09 2014 12 50 06 invoice f A1201949 completed amp m A Invoices from scratch iis MO z All Messages F 507N 03 09 2014 12 49 07 Invoice 03 09 2014 12 50 06 invoice f A1201949 completed amp m PM scratch Create Fi 507N456 0001 635863 AH036359 Siemens AG 14 07 2014 2 08 49 Invoice 84101 02 09 20143 56 04 invoice f A120194 completed 6 m Invoice from scratch Erlangen PM scratch Drafts Recycle bin gt 2 Dumiiivad FDT Mica MVC Tl PEYRE Bi d Delete 1 Tick the check box on the left side to mark the message 2 Click Delete for the final deletion of the message IT creates business value BIS2GO User Manual 2014 11 07 Internal Pagee 33 of 65 V 3 9 1 GS IT SCM CDI Siemens AG 2015 Printed copies of this document should not be relied upon as current reference 5 Confirm order Prerequisite To generate an order response you must be in an Order s Details see 4 3 2 Show details page 24 There you can send an Order response without change or an Order response with change Note You can only confirm orders if you have the corresponding authorizations In the User data in the Partner information tab you can see whether you have them or not 5 1 Order response without change To generate an Order response wi
68. u proceed as follows Prerequisite You must be in a message s Details pu Home Logout User Mark Hildt GOO Siemens Gas Turbine BIS2GO Supplier Search Report User Data Info Support gt Invoice F Scratch Details No 507N323 Order Reference No 0001 635863 Order Responses Header Data Item Data General Data Partner Addresses Header Texts Charges Discounts Package Items Delivery Forecasts Inventory Reports General 7 E _ Buyer Info BY Supplier Info SU Self Billing Invoices Message type INVOIC _ Partner Org ID Partner Org ID Despatch Advices Document type Invoice Name 1 Name 1 Hi Invoice number 5071323 Contact name Name 2 a Invoices from scratch Invoice date 14 07 20 14 Phone z Name ts 3 4 Order number 000 1 635863 Street Name 4 All Messages Payment due date fix net number of days 30 09 2014 _ _ ZIP City i Contact name Create Discount percentage _ _ No discount applicable Country _ Department Re Transport Type VAT Registration number i Phone Type of despatch a Email Drafts Street ZIP City Recycle bin Country VAT Registration number Tax registration number Net total invoice amount incl surcharge deduction 712 72 Tax amount of the total xxx 18 0 Tax base amount 712 72 128 29 Gross total Invoice amount 841 01 Download PDF Download XML Status changes p Move into Recycle bin Update cr gt Click
69. voice f scratch A1201949 Drafts Recyde bin Download PDF Files Move into Recycle bin gt Click to display a message in PDF format 4 3 5 Show business transaction In the Message Overview you can view the business transaction for all messages involved Here the overview shows all messages i e all message types with the same order or reference number Home Logout BIS2G0 Supplier Search Report UserData Info Support Message Overview Message Overview all message types Orders i ave Please select an action for a message Please remove the selected messages by pressing the button Delivery Forecasts Inventory Reports T Message Number Order Number BuyerId Buyer name Creation Updates Doctype Totalamount Message Type Siemens Partner Id Status Action Self Biling Invoices Date Time i Despatch Advices F 507N1234 0001 635863 AHD36359 Siemens AG Erlangen 14 07 2014 4 07 50 PM Invoice 841 01 invoice f scratch 41201949 Invoices CE 507N147 0001 635863 AHO36359 Siemens AG Erlangen 14 07 2014 3 57 35 PM Invoice 841 01 invoice f scratch 1201949 Al Messages A 5O7N789 0001 635863 AHO36359 Siemens AG Erlangen 14 07 2014 3 39 14PM Invoice 841 01 invoice f scratch 1201949 facie A SO7N123 0001 635863 AH035359 Siemens AG Erlangen 14 07 2014 1 33 22PM Invoice 84101 invoice f srath A120194 Invoice from scratch F 507323 0001 635863 AHO36

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