A-61629, Smart Touch User's Guide
Contents
1. Smart Touch Version 1 4 Using Smart Touch Functionality Contents EN Pn na AA PA 1 Stanno Smart TOUCH bekas EN NAN tacit 2 Using Smart Touch with default function numbers and predetined taSKS o o oo ooVmmutusnsu asa 3 Configuration WINDOW wine denmtennet en mann NN 4 Sar TO Org unaa e en ete bea ee te eid 4 Sean AS Olga 8 USIOMMUZING TAS KS aa aa aan al anta 9 Inira party oPIICANON Sibuk aan aa 11 Custom Je na On eh 12 Setting up Smart Touch to scan to a SharePoint Server 14 Smart Touch SharePoint tool ooo Woo Waah 16 Possible error CON Gi ON Sena AN EN RE EN 17 Printing a Smart Touch Shortcut index oo WWW 18 Smart Touch Edit WINDOW nsei taman 19 Removing the Scanner icon from the system tray oo 21 Overview This document is for use with the following Kodak Scanners Windows operating Kodak i1120 Scanner systems only Kodak i1210 Scanner Kodak i1220 Scanner Kodak i1310 Scanner Kodak i1320 Scanner Kodak i4200 Scanner Kodak i4600 Scanner For the purpose of this manual all information is the same for each scanner model unless otherwise noted Screenshots may differ slightly depending on your scanner model Smart Touch allows you to quickly and easily perform common scanning tasks Nine different functions can be assigned and performed Predefined tasks are assigned to the functions so you can immediately use the functions after installation However you can easily configure each func2. E mail 0 KAI SI J Edit images prior to sending _ File type a j ca PDF Searchable Settings Folder Cr Smart Touchfi1 20010utputi Browse File name prefix LI Mame File prior ta sending Scan As Settings shortcut Eh PSA OR ORT Settines C Display settings prior ta scanning OK Cancel Task shortcut select the function 1 through 9 that you want to modify Rename displays the Rename dialog box which allows you to enter a new name for the Task shortcut Scan To settings Destination select one of the following options e File creates an electronic file from the scanned documents and saves it in the location specified in the Folder path Application creates an electronic file from the scanned documents and launches the application program for the saved file For example if your system is set up to use Adobe Reader to read PDF files the saved file will be opened using Adobe Reader E mail creates an electronic file from the scanned documents and launches your default E mail program with the saved file included as an attachment If your email requires a login password you may need to log on to your E mail program before using this option 4 A 61629 October 2009 e Printer Fax Printer sends the scanned documents to the printer or fax printer NOTE If you select Printer Fax Printer the Scan To options change IF Scan To Destinat
3. October 2009 Settings button if you select PDF Searchable PDF Single page searchable or RTF as the File Iype the OCR Setup dialog box will be displayed allowing you to select the language of the document you are scanning For example if you are scanning a document that is in Italian select Italiano as the language to be used to scan the document and click OK OCR Setup x R Language Folder enter the folder name where you want to save the scanned images or click Browse to locate the folder The Browse for Folder dialog box will be displayed where you can search for an existing folder or click Make New Folder to create a new folder File name prefix when images are scanned they are automatically assigned a unique file name For example if you scan your documents as PDF files the software automatically assigns the date and sequence number for each image 2008 08 27 1 pdf for the first PDF file created 2008 08 27 2 pdf for the second PDF file created etc If you want to add a prefix to the file name it will be attached to the beginning of each file name This prefix along with the date sequence number and appropriate file extension e g pdf tif will be appended to it For example if you want the word nvoice before the file name enter Invoice in the File name prefix field The files will be named Invoice2008 08 27 1 pdf Invoice2008 08 27 2 pdf etc Name file prior to saving sending if selected
4. be found in the Image Processing Guide located on the installation CD KODAK i1210s ols Setting Shortcuts 2 Default 1 Black and White Document ki Save As Delete Black and White Document OCR Quality l Color Document A Color Document OCA Quality A Color Photograph Aene WE Input document is E One Sided Front Place documents face down 11 If you want to change your scanner Settings Shortcut before scanning check Display settings prior to scanning from the Smart Touch Configuration window 12 Click Apply 13 Modify other function numbers by repeating Steps 3 12 14 When finished click OK 10 A 61629 October 2009 Third party If installed the PaperPort and OmniPage applications provided with the applications scanner can be selected as a destination for scanned documents To configure atask shortcut to one of the application programs select it from the Destination list box When the documents have been scanned the application is launched and the images are available You can use these applications to enhance process or convert the images e ScanSoft PaperPort use this software to scan your documents into organized files that you can quickly find use and share PaperPort provides a unique visual desktop that displays thumbnails of your documents so you can quickly and easily browse and locate information e ScanSoft OmniPage this productivity
5. prior to sending Per File type al PDF Searchable wr Settings Folder C Smart Touehlil2001 Output M Browse File name prefix 5 Png Name File prior to sending Scan As Settings shortcut Color Document OCR Quality Settings E Display settings prior to scanning OK Cancel The New dialog box will be displayed Se x Destination name ACDSeel Type the path name of the application program and any command line parameters Browse cool 2 Enter a name in the Destination name field as you want it to appear in the Destination drop down list then click Browse to select the application program 12 A 61629 October 2009 The Open dialog box will be displayed ie Open Lookin ACDSee Geet Name Date modif Type Size a amp Shortcuts H UNWISE Desktop ii Capture Computer BR Network File name ACDSee Y Files of type Executable Files exe Cancel 3 Locate and select the application program e g exe file and click Open The selected program will be added to the New dialog box New Destination name ACDSee Type the path name of the application program and any command line parameters C Program Files ACD ACDSee ACDSee exe Click OK The new destination is now available in the list Click Apply to save the new destination A 61629 October 2009 13 Setting up Sm
6. C e Select Use SharePoint account if you want to access the SharePoint server with a unique user login and password If you check this option you must make an entry in the User Login and Password fields The User Login name may include a domain name If a domain name is included the format that is required by the user would be domain username domain name followed by a backslash then the user login name NOTES All file types supported by Smart Touch can be scanned and uploaded to a SharePoint server However the BMP file type creates larger files and therefore will take longer to upload e You may want to rename the shortcut to indicate that it is for scanning to SharePoint e Smart Touch automatically generates the file names using the date and a sequence number It is recommended that you check the Name file prior to saving option If this option is checked you will be prompted to enter a filename thus making it easier to find the scanned document on the SharePoint site You could also use the File name prefix field on the Configuration window to add a prefix to your files for easy identification e If you frequently scan to different SharePoint sites or folders you may want to set up a shortcut for each SharePoint destination e The standard SharePoint limits for maximum file size and maximum length of the file name will apply to any electronic files uploaded to SharePoint A 61629 October 2009 15 Smart Touch Sh
7. application delivers accurate document conversion for turning paper and PDF files into electronic files that you can edit search and share Its OCR engines and precise formatting ensure that your electronic documents look exactly like the original complete with text graphics columns and tables NOTES e Uninstall any previous versions of the third party applications before installing the new ones to ensure a successful upgrade Use the versions provided with the scanner as the older versions will not work with Smart Touch e Not all applications are included with all scanner models e Files created by Smart Touch that are no longer needed should be periodically deleted from the Output folder The Output folder is displayed in the Folder setting for the Task shortcut e Other third party applications may be included with your scanner A 61629 October 2009 11 Custom destinations Destinations can be added for software applications that are installed on your PC Use these icons to create modify or delete custom destinations ki Allows you to create a custom Scan To destination al Allows you to modify a custom Scan To destination Allows you to delete a custom Scan To destination 1 Click the New icon to create a custom destination KODAK i1 200 Series Scanner Smart Touch Task shortcut Gi E 1 E mail Color PDF w Rename Scan To Destination M E mail Fil AL ul J Edit images
8. arePoint The Smart Touch SharePoint tool allows you to check the status of tool scanned files being uploaded to the SharePoint server by Smart Touch Smart Touch maintains a log file txt that has the status of all SharePoint jobs The Smart Touch SharePoint tool is available in the system tray once you have initiated a job to SharePoint The tool icon is available in the System Tray until you exit the tool NOTE If you are scanning many files to SharePoint you may want to leave the Status window open so you can easily monitor the status of the files as they are being uploaded e Click the Smart Touch SharePoint tool icon to display the options Status Show log Clear log About Exit lt F3 From the tool you can Click Status to display the progress of the current scan job BH Smart Touch SharePoint tool 5 lol xl Image Files 2008 10 10 5 pdf Uploading NOTE To close the Status window click on the x in the window Click Show log to view the log file Click Clear log to remove all information about the previous scan jobs from the log file Click About which provides information about the Smart Touch SharePoint tool Click Exit to close the Smart Touch SharePoint tool If you exit the tool while a file is being uploaded the message Uploading files in process Are you sure you wish to stop uploading and exit the application will be displayed NOTE Exiting the Smart Touch ShareP
9. art SharePoint is a collaboration and document library tool Similar to a Touch to scan toa conventional network file server SharePoint provides a centrally Microsoft Office accessible library where you can collaborate and save documents that others need shared access to Better than a network file server SharePoint server SharePoint also provides advanced built in document management functionality and is accessible anytime by anyone who is authorized to access scanned documents The SharePoint server is typically setup on a central networked server which is separate from Smart Touch Smart Touch provides a way to scan documents that you want to share and send to the SharePoint server Once the electronic file is uploaded to SharePoint you can use the capabilities of SharePoint to manage your scanned documents You may need to contact your System Adminstrator to get the correct URL for the SharePoint server Your System Administrator will also give you access to the SharePoint site and a valid user login and password You must have contributor level access to upload the electronic files to SharePoint To setup a task shortcut or function 1 Select SharePoint as your Scan To destination 2 Select the Modify icon next to the Destination field The Scan to SharePoint Setup dialog box will be displayed Scan to SharePoint Setup x SharePoint Site URL Folder Use Windows user ID login f Use SharePoint account User Log
10. d before the image is deleted Select Region allows a rectangular region to be drawn in each image Use this tool with the Crop and Blank tools Click on the icon in the lower left corner of an image to remove deselect the region og Crop crops the image keeping only the portion of the image inside the region A confirmation dialog box will be displayed before the image is cropped Blank replaces the portion of the image inside the region with a white background A confirmation dialog box will be displayed before the image is modified More Editing Tools these are tools and shortcuts to get different views of the images including tools to Zoom in and Zoom out Normally the shortcuts i e hotkeys would be used for these tools For example use the and keys to zoom in and zoom out on all images ff ome 1 image 1 2 images 2 4 images 4 w 5 images 5 Zoom Image d Zoom All Images Fit Fe Zoom In Zoom Out o 20 A 61629 October 2009 Removing the 1 Click on the Scanner icon on the system tray Scanner icon from 2 Select Remove Icon The Remove Icon dialog box will be the system tray displayed z Are you sure you wish to remove the icon and exit the application PF Run application at Windows startup When you click Yes you will close Smart Touch and remove the Smart Touch icon from the system tray e If the checkbox is selected when you exit Smart Touch will restart a
11. field For example 20 in a browser URL should be replaced by a blank space in the Smart Touch SharePoint Site URL field A 61629 October 2009 17 Printing a Smart Once you have customized your function numbers and tasks you may Touch Shortcut Index want to print a Shortcut Index of your task list and put it in the sleeve on your scanner for easy access To create a Shortcut Index 1 Right click on the Scanner icon in the system tray to display the function list and select Print The Print Smart Touch Shortcuts Index dialog box will be displayed Print Smart Touch Shortcuts Index x Printer name Mkpwps2osb MKP E1 6229 Settings Gptions PF Print multiple labels on one sheet Columns Rows 2 If desired click the Settings button to change the printer 3 Check Print multiple labels on one sheet if you want to print more than one label on a sheet of paper If you check this option select the number of Columns and Rows to equal the number of labels you would like to print Up to 6 labels per page can be printed 4 If desired click Preview to see how your labels will be printed 5 Click Print 18 A 61629 October 2009 Smart Touch Edit The Smart Touch Edit window allows you to view the scanned images window before sending them to the final destination As documents are scanned the i Ja will be say in the Edit window From this window you can perform common editing tasks such as
12. figure from the Task shortcut drop down list e If you want to rename the Task Shortcut click Rename When the Rename Shortcut dialog box is displayed enter the new name for the shortcut in the Name field and click OK A 61629 October 2009 9 4 Select the desired destination from the Destination drop down list NOTE If you select Printer Fax Printer as your destination the Scan To File type options are not available Instead you have the option of selecting a different printer than the default 5 Select the desired file type from the File Type drop down list This determines the file type of the electronic file to be created 6 If you want to edit the images before saving emailing or printing check the Edit images prior to sending option 7 By default your documents will be stored in your My Documents folder If you want to change the location enter the folder name or click Browse to select a different folder 8 If desired add a file name prefix by entering the text in the File name prefix field 9 If you want to provide your own file name select the Name file prior to saving checkbox on the Configuration window 10 If desired select a different scanner Settings Shortcut based on the type of document you are scanning by selecting Settings When you click Settings the TWAIN Datasource is launched and the main Kodak Scanner window is displayed NOTE Detailed information about the TWAIN Datasource can
13. iguration window If you made changes and did not save them a message will be displayed asking if you want to save your changes Cancel closes the Configuration window without saving any changes Apply saves any changes SS 8 A 61629 October 2009 Customizing tasks If you want to customize your tasks and function numbers follow these procedures For detailed information about the options on the Smart Touch configuration window see the section entitled Configuration window 1 Click on the Scanner icon on the system tray 2 Select Configure 11 E mail Color POF 2 Color PDF s4 3 Color Photo JPEG SS 4 Print Color Document 15 E mail Black and White PDF C6 Black and White PDF 7 Print Black and white Document 5 8 Custom PDF nj 9 Custom File s Configure Print Help About Remove Icon The Configuration window will be displayed KODAK i1200 Series Scanner Smart Touch Task shortcut aa 1 E mail Color PDF Av Rename Scan To Destination Ma JWA _ Edit images prior to sending _ File type sal PDE Searchable ag Settings Folder C Smart Touchy 200 output Browse File name prefix Name file prior to sending Scan As Settings shortcut Color Document OCR Quality Settings E Display settings prior to scanning ara 3 Select the Task shortcut you want to con
14. in Password cma 3 Enter the full URL in the SharePoint Site URL field This URL typically consists of the host site subsite and document library for the images to be uploaded NOTE Contact your System Administrator for the correct URL and password 14 A 61629 October 2009 The format of the URL is http yourhostname yoursite yourlibrary The SharePoint site URL consists of the following e Scheme either http or https for a secure server e Hostname either a server name or website You may need to include the port number as part of the hostname e Site name of the SharePoint site located on the server e Subsite name of the SharePoint subsite e Library a SharePoint document or image library e Folder a folder within the library This is similar to folders setup within a directory on any Windows operating system 4 If desired enter the folder name where the images will be stored The Folder field can also be used to specify a folder and sub folders on the SharePoint server For example within a folder for an organization there could be sub folders for individual users The Folder field may be accounting client 1 5 Select a login option Contact your System Administrator for authorization to send documents to the site e Select Use Windows user ID login if you want to access the SharePoint server by using the same user login and password that you use to login into Windows on your P
15. ion I Edit images prior to printing Printer name ing Aa Bean je Karan ML Pj EM M Display settings prior to printing Display settings prior to printing if selected the Print dialog box will be displayed after the document s are scanned allowing you to select the printer and set the print options The Print dialog box will be displayed each time the function is run Settings displays the Print dialog box allowing you to select a different printer or different print options for this function These settings will be saved and used by default each time the function is run This option is not available if Display settings prior to printing is checked e SharePoint creates an electronic file from the scanned document and sends it to the SharePoint site SharePoint allows groups to manage documents and collaborate See the section entitled Setting up Smart Touch to scan to a SharePoint Server e Third party applications applications included with this scanner if installed will also be displayed as Destination options See the section entitled Third party applications e Other applications custom destinations can be created to application programs installed on your PC See the section entitled Custom destinations Edit images prior to saving emailing printing if selected the scanned images will be displayed in an Edit window to allow for editing See the section entitled Smar
16. l Color PDF select this option when you want to a scan color document s and send a color PDF to an email recipient 2 Color PDF select this option when you want to scan a color document s and save it as a PDF file 3 Color Photo select this option when you want to scan a color photograph s and save it as a JPG file 4 Print Color Document select this option when you want to scan a color document s and send it to a printer 5 E mail Black and White PDF select this option when you want to a scan a document s and send a black and white PDF to an email recipient 6 Black and White PDF select this option when you want to scan a document s and save it as black and white PDF file 7 Print Black and White Document select this option when you want to scan a documeni s and print a black and white copy 8 Custom PDF scans the document and launches the Smart Touch Editing window When you have finished editing the image and clicked Done the image will be displayed as a PDF file 9 Custom File s select this option when you want to setup the scanner settings before the document is scanned The document will be saved as a color JPG file A 61629 October 2009 3 Configuration Following are descriptions of the options on the Configuration window WI ndow KODAK i1200 Series Scanner Smart Touch Task shortcut cE ir E 1 E mail Color POF amp Rename Scan To Destination E
17. oint tool while you have other documents to scan to SharePoint may prevent the files from uploading 16 A 61629 October 2009 Possible error conditions The following conditions may occur and be posted to the error log while Smart Touch is uploading a file to a SharePoint site Invalid SharePoint site URL The entry in the SharePoint URL field is not cor Make sure the syntax is correct and rectly formatted the required parts of the path to the SharePoint site are provided Invalid host or site name The server hostname or SharePoint site or sub Make sure that the hostname site site could not be found and subsite names are correct Unauthorized account or The user login may not be authorized to access Make sure the user login and invalid site name or folder the SharePoint site the site name could not be password are correct You may path found on the host or the folder name may not also need to contact your System be correct Administrator to make sure you have permission to access the SharePoint site e Make sure that the site name and folder name are correct Invalid library or folder path The library name or folder name could not be Make sure the library and folder or filename conflict found on the server or a file with the same name names are correct has already been checked in to the SharePoint Change the filename that Smart site and the site has been configured to require Touch is using for the scanned doc
18. rotating and deleting blank pages etc When finished click Done to send the images to the final destination To enable the Edit window check the Edit images prior to sending option on the Configuration window for the function you are configuring A 61629 October 2009 19 These icons are available on the Edit window To use a tool click on the icon to select the tool then apply it to the desired image Start allows you to scan additional documents and append them to the current images os Stop cancels the scanning of documents Done click this icon when you have finished viewing or editing the images and you want to send them to the destination Magnifier magnifies a portion of the image Press and hold the left mouse button inside an image to magnify it Drag the tool across the image to magnify different areas of the image Pan allows you to move the image freely around the window Use this tool inside an image when the entire image is not visible in the display window for example after zooming in Rotate 90 rotates the image 90 degrees to the right Click ps inside an image to rotate it P3 aa Rotate 180 rotates the image 180 degrees to the right Click ab inside an image to rotate it Rotate 270 rotates the image 270 degrees to the right Click ET inside an image to rotate it Delete deletes an image Click inside and image to delete it A confirmation dialog box will be displaye
19. t Touch Edit window Custom Scan To Destination icons for detailed information see the section entitled Custom destinations A 61629 October 2009 File Type select one of these formats based on how you want to save or send the scanned image s PDF Portable Document Files looks exactly like the original document and preserves the fonts images graphics and layout of the source files regardless of the application and platform used to create it e PDF Searchable same as a PDF file with the addition of full text search features for locating words PDF Single page if you are scanning documents with multiple pages or sides each page or side is saved as a separate PDF file PDF Single page searchable same as a PDF Single page with the addition of full text search features for locating words e RTF Rich Text Format a document file format which allows easy portability from one PC to another regardless of the operating system that is running on the PC e JPEG TIFF Single page if you are scanning documents with multiple pages or sides each page or side is saved as a separate JPEG or TIFF file JPEG files are created if JPEG compression is enabled otherwise TIFF images are created TIFF Multi page combines all the scanned images into a single TIFF file e BMP if you are scanning documents with multiple pages or sides each page or side is saved as a separate bitmap file 6 A 61629
20. the Save As dialog box will be displayed after the documents are scanned allowing you to specify the name of the file and the location where it will be stored The Save As dialog box will be displayed each time the function is run A 61629 October 2009 7 Scan As settings Settings shortcut displays the name of a group of scanner settings currently defined for use by the Kodak Scanner This named group of scanner settings is called a shortcut Settings displays the Kodak Scanner window allowing you to select a different scanner Settings Shortcut The new Settings Shortcut will be saved and used by default each time the function is run NOTE For detailed information about the main Kodak Scanner window and the TWAIN Datasource see the Image Processing Guide located on the Installation CD KODAK i1210s olx Setting Shortcuts 3 Default Bel Save 1 Black and White Document Gave As IERE re Black and White Document OCR Quality A Color Document A Color Document OCR Quality A Color Photograph Ain We T Move Down Input document is E One Sided Front Place documents face down Settings gt Previews OK Cancel Display settings prior to scanning if selected the Kodak Scanner window will be displayed before the document s is scanned allowing you to select the scanner Settings Shortcut The Kodak Scanner window will be displayed each time the function is run OK closes the Conf
21. tion to handle the tasks that are most important to you A 61629 October 2009 1 Starting Smart Touch Smart Touch runs from the system tray After the software drivers and scanner are properly installed Smart Touch is started and a Scanner icon will be displayed on the system tray Ready LOS 11 27 AM Not Ready de 11 35 AM Launching from the scanner e Press the Scroll button to go through the function numbers and select the desired function then press the Start button The task associated with the selected function number will be run NOTE The Scroll and Start buttons are located on the front of the scanner Start Kodak i1200 i1300 Series Scanners Kodak i4000 Series Scanner Launching from the Smart Touch function listing e Click the Scanner icon to display the function listing and select the function number you want to run 2 A 61629 October 2009 Using Smart Touch The following is a list of the default function numbers and tasks These with default function can be easily customized to fit into your application needs For more numbers and information see the next section Customizing tasks E 4 E mail Color PDF predefined tasks ani B 3 Color Photo JPEG 4 Print Color Document 15 E mail Black and White PDF 6 Black and White PDF So 7 Print Black and White Document 8 Custom PDF WJ 9 Custom File s ho Configure Print Help About Remove Icon 1 E mai
22. uments to be checked out before they can image to a unique filename be edited Unauthorized account or The user login may not be authorized to access Make sure the user login and pass invalid User Login or Pass the SharePoint site or the incorrect password word are correct You may also word l need to contact your System Administrator to make sure you have permission to access the SharePoint site Upload to SharePoint failed The scanned file could not be uploaded to the Change the Scan As scanner set because of time out SharePoint server before the connection timed tings so that a smaller file is created out This may occur when uploading very large or separate the pages to scan as files multiple documents Unknown error The document failed to upload for an undeter Check all of the Smart Touch mined reason SharePoint settings to make sure This may also occur if Smart Touch cannot they are correct establish a connection with the SharePoint site NOTES e If you are having trouble uploading files make sure you can access the SharePoint site using an internet browser If the SharePoint server is not working or there is a problem with the network connection between your PC and the SharePoint server Smart Touch will not be able to upload files e Special characters that appear in the SharePoint URL when using an internet browser should be replaced by the corresponding character in the Smart Touch SharePoint Site URL
23. utomatically and appear in the system tray the next time you login e If the checkbox is unchecked Smart Touch will not be started on subsequent logins Administrator rights are required to change this setting NOTES Smart Touch can be started from the Program group by selecting Star gt Programs gt Kodak gt Document Imaging gt i1310 i1320 or i1120 i1210 1220 i4200 i4600 gt Smart Touch Smart Touch will also start automatically if you scan documents using the Start button on the scanner A 61629 October 2009 21 Eastman Kodak Company 343 State Street Rochester NY 14650 U S A Kodak 2009 All rights reserved TM Kodak
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